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HomeMy WebLinkAbout10-27-11 Impact Fee Advisory Committee Minutes** MINUTES ** THE CITY OF BOZEMAN IMPACT FEE ADVISORY COMMITTEE THURSDAY, OCTOBER 27, 2011 ITEM 1. CALL TO ORDER AND ATTENDANCE Chairperson Nickelson called the meeting to order at 6:10 p.m., in the Conference room of the Professional Building, 20 E Olive St, Bozeman, Montana. Members Present James Nickelson, Chairperson Anna Rosenberry Erik Nelson Randy Carpenter George Thompson Rick Hixson Chris Mehl, City Comr Members Absent David Graham, Vice C Rob Evans Debbie Arkell Brit Fontenot Jason SchraugE Chuck Winn Dennis Carlson Staff Present Ashlie Portnell, Recording Secretary Chris Saunders; Assistant Planning Director ITEM 2. MINUTES OF OCTOBER 13, 2011. Chairperson Nickelson asked if there were comments or corrections to be made to the October 13, 2011 minutes. MOTION: Anna Rosenberry moved, Hixson seconded, to approve the minutes of October 13, 2011as presented. The motion carried 6 -0. Those voting aye being Chairperson Nickelson, Ms. Rosenberry, Mr. Nelson, Mr. Thompson, Mr. Carpenter, Mr. Hixson. Those voting nay being none. ITEM 3. PUBLIC COMMENT No public comment was forthcoming. 11-imited to any public matter within the jurisdiction of the Impact Fee Advisory Committee and not scheduled on this agenda. (Three- minute time limit per speaker.} ITEM 4. CITY COMMISSION LIAISON Chris Mel stated that the City Commission discussed the impact fees and whether or not to reduce the percentage from 60% to 40%., there was no motion made Page 1 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011 at the meeting. He also stated that the City Commission would like this to continue on in the direction it is going, and that a study should be done to show if the numbers needed to be changed. The City Commission will eventually put this on their agenda. Randy Carpenter stated that when we take our recommendations to the City Commission that the staff be ready with some numbers. ITEM 5. PROJECT REVIEW Chairperson Nickelson asked for the staff to go through these agenda items in order. He said we need to go through the first three before we talk about transportation because it is a difficult and tedious item to discuss. 1. Fire Impact Fee Capital Improvement Program Annual Update (Rosenberry)Jason Schrauger, the Fire Chief for the City of Bozeman attended the meeting for discussion on the Fire Impact Fees. General discussion about the proposed Scoring Criteria: Anna Rosenberry had not received any requests from the committee members for changes to be made on the criteria for this schedule. Chris Saunders recommended that Criteria #4 is better described as "Benefitsto Impact Fee Payers." Fee payers can be those who have already paid, are presently paying, or will pay, impact fees in the future. There will be benefits to those who construct in the future, in the areas where Impact Fee projects have been built. Chairperson Nickelson commented that he is interested in the ranking system. Anna asked if anyone had changes they wanted to share for the criteria. She would forward to the City Commission, anything that the Committee would like to recommend. No changes were noted. Fire Impact Fee Capital Improvements Schedules: An schedule, there will not be any new projects started ur that, the next Fire Impact Fee project would be when t Chairperson Nickelson asked for a motion to adoptthE MOTION: Mr. Nelson moved to approve the fire impa� seconded, to approve the Fire Irnp,actfee and recomm voting aye being Chairperson Nickelson, Ms. Rosenber Mr. Hixson. Those voting nay being none. nberry said that according to the Station Three is completely paid for. After starts buildinE Fire Station Four. ire Impact Fee Capital Improvement Program. fee and recommend it by staff, Mr. Carpenter Id it by staff. The motion carried 6 -0. Those , Nr. Nelson, Mr. Carpenter Mr. Thompson and 2. Sewer Impact Fee Capital Improvement Program Annual Update (Rosenberry) Anna Rosenberry stated that the scheduled item for the Water Reclamation Facility Debt Service is to pay off the amount of Capacity,Expanding coasts for the wastewater reclamation facility that was not able to be paid in cash by the Impact Fee fund. No other items have been scheduled. There will likely be one more year after Fiscal Year 2017 to pay:this off. Other items on the Schedule include Graff Street sewer main extension, Design of Phase II of the Water Reclamation Facility, Hospital Trunk Line, and Replacement of Front Street sewer main. Water Reclamation Facility Superintendent Tom Adams and Anna had a discussion about Phase II. Mr. Adams recommended removing Design of Phase II from the Impact Fee list because it is likely to have no capacity expanding elements. It is likely to be all regulation required improvements. MOTION: Mr. Carpenter moved, Mr. Thompson seconded, to approve the Sewer Impact Fee Capital Improvement Program with the removal of the Design of Phase II item. Those voting aye being Page 2 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011 Chairperson Nickelson, Mr. Thompson, Mr. Carpenter, Ms. Rosenberry, Mr. Hixson and Mr. Nelson. The motion carried 6 -0. Those voting nay being none. Erik Nelson asked if an item is removed from the list, how hard would it be to get back on the list if the city DID decide that it would benefit from the project? Rick Hixson responded that any item can be removed and added back in just as easy. However it would not go directly to the City Commission. That would take some time again. Chris Saunders stated that there might be value in having a formal CIP and having a separate candidates list readily available for people. It states we have gone through the work and could even be available for the public to view on the website. Erik Nelson asked if there are other Federal or State programs projects? Anna Rosenberry stated the most reliable resource f has been state and Tribal Assistance Grants (Stag) money. We Hyalite Transmission Main and for the Water Reclamation'Faci lump sums and is not predictable. James Nickelson said that o, had been using state or federal money to do some work unrel did use STAG money. Chris Saunders said one challenge is the fast to wait for the Federal Grant process, which can take year., developer to pursue. James said is observation is that there is they will often get funded if they move forward, with an Appez not really interested in expanding the list. Not all itemson the commented that we could to think about taking longer to pay fund items as they came forward. Anna said the goal has been possible. However, theyare related to the 20 year Revenue Bc so there isn't a requirementto pay them off early. Erik asked easier to amend this list or to approve having reserve money si a viable project,' would it be easier to use reserve money or jus Service amount quicker? Could the City have money in the iml for infrastructure in a oroiect? Chris Saunders said the city wo ut there that can help fund these r the city of Bozeman for Sewer projects �ceived a STAG grant in the past for the y. This money comes to the City in !r the years he observed that Bozeman ed to impact fees. Anna said the city ace of projects. Projects often move to He has never had that;discussion with a o difference if item is on the list or not, to the Commission. James said he was st have even been used yet. James f the debt amounts so that we could o pay the amounts off as soon as ds that were issued by the Sewer Fund, mmissioner Mehl if he would find it aside? If someone came forward with decide not to payback the WRF Debt ct fee program to provide seed money d not ever oav Impact Fee monev until an Impact Fee project is completely finished. James had a question about hospital Trunk line and Front Street project, can we just remove them? Chris Saunders said , yes, we could just remove those. Someone could always'come back in at some point and add them back on. Rick Hixson would be fine with shortening the list. Erik said if any of those projects are tied to a grant that would come through to pay for them, then those items would be wise to keep on the list. If STAG won't pay for those, then take them off the list. Commissioner Mehl stated it would be beneficial to keep Graf Street Extension on the list. The question is do we keep these on? 3. Water Impact Fee Capital Improvement Program Annual Update (Rosenberry) Anna's memo to the Committee listed two items that had been questions from the last meeting. Items WIFOS- Redundant Transmission Main and WIFO1- Sourdough Dam. Anna handed out the revised item name and description for WIFO1. This was written by Engineer Brian Heaston, who is heading up the city's effort to study our water supply and infrastructure. Brian's plan will be prepared to document and Page 3 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011 analyze information to water rights and use of future water supply and future water demands. It was recommended that we describe the project more broadly than just Sourdough Dam. Many other options are being discussed. A selection committee was formed to choose a consultant for the analysis of water supply and they narrowed it down to two firms. Their scores are being ranked and a decision about award of the Plan contract should be made by 10/28/11. Commissioner Mehl said there is money for the Study in this year's budget. He is on Selection Committee. Erik asked if the funding was in the General Fund? Anna said, No, it is from the Impact Fee Fund. Anna said what is the next step, what should be in out 5 year capital plan for this item, should anything else be scheduled? Mr. Hixson responded that right now there is no idea what those elements would be. Commissioner Mehl said we should move to improve conservation. Mr. Hixson said the good thing about having a decent amount of money listed in the CIP is everything is getting more expensive anyway. Some projects from the IWRP could be pretty sizable. Anna asked if people are inclined to move to approve the changes that Mr. Heaston suggested. Erik Nelson moved to approve the name change to call it Water Supply Planning and Infrastructure -Phase 1. James asked if George wanted to follow up on his qt on item WIF05- Redundant Transmission Main is the time frame was for when it is needed is only 8 years years for funding and approvals. He was thinking ge construction is something that needs to be on the r was information regarding capacity? Rick Hixson stz numbers on this. If there was'no growth and per -ca to be concerned. The existing pipe will have capacit has questions for Rick Hixson. If we always wanted impact fee schedule? If we were going to do this an Rick said he thouOt we were navinv for increments !stions. George asked /stated one thing he noticed 0 inch asbestos cement pipe. Looked at what the way, allowing two years for construction and 6 :ing the funding and approvals plus 2 to 3 years air and move forward now. James asked if there ed he has not looked at the numbers, can't give ita demand is goingdown, he said George is right for a few years beyond 2020. Commissioner Mehl i build this how come we put full amount on Nay? How does it get funded out of one source? Anna. Rosen berry talked about when other sources from outside the city help fund ,a project we show the full project costs on the CIP listing, and then show the outside revenues coming in on the financial page of the CIP as additional revenues. It was anticipated that there would be a split on this project. Commissioner Mehl asked where is this money coming from? Chris Saunders said the city had a basic standard that all lines are looped. For example the Graf Street item is supposed to be a 24 inch line that will make a laddering effect and create a big loop. The existing line will stay in use to the new line isn't maintenance. Anna is willing to take suggestions and revise this`role impact fee money would play. George asked if we can at least change the name, it needs to'be more accurate to what the situation actually is. James said we should get the advice from the people who wrote the facility plan. James asked for any further discussion, and asked for a motion. MOTION: Rick Hixson moved to adopt the Water Impact Fee as amended and including the new description of WIF01 and renaming WIF05 West Water Transmission Main Loop. Randy seconded the motion. Motion carried unanimously. 4. Transportation Impact Fee Capital Improvement Program Annual Update (Rosenberry) Anna Rosenberry started with looking at the Street Impact Fee list. During the last meeting the Page 4 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011 committee talked about the projects prior to the Kagy project. Kagy project has been on the list for a long time. The project includes turning lanes added to Kagy. It is to be a combination of street impact fees and urban funds. College is the project we are working now. Once College is completed the intention was to work on Kagy. Rick Hixson said this is a top 10 project on the list for improvements in the Transportation Plan. The description does not talk about bike lanes but that would be included in the project. By using impact fees with the urban fees we could get the College Street project funded earlier and move on to Kagy project in short order too. Increasing traffic on Kagy makes it that much more ready, Rick said. Anna said both Kagy and College projects were walked about to our Federal Delegation. Chris Saunders talked about what the urban funds are and where that money can be spent. Rick Hixson said it's a zero -sum game. The way it's set up is that we must take miles of Urban Route off somewhere in order to add somewhere else. Otherwise, we can't'use urban funds on a project. The Urban Routes list is updated every 10 years. Debbie Arkell 'and RickHixson have talked with Montana Department of Transportation about adding more urban routes ... that hasn't worked out well because there is only so much money anyway. Next item discussed was improvements to Durston SIF08. Over the years a lot of Durston Road had been improved with the exception of a small segment. This project would require SIDS and impact fees. Next item discussed is SIF20 the intersection (either light or roundabout) at 7th & Kagy. The proposal for this is $540,000.00, scheduled for 100% street impact fee funding.; This could be in conjunction with the Kagy improvements. Tick said yes it could go with that item but for now it is a standalone item. George asked if this was a realistic number? Rick said yes, but you can be surprised with what the actual bid would be. Next item discussed was SIF21 page 11. Estimated at a million to expand Graf Street. It would make a quicker response time from the fire'station if there wis a call on the south side of town. Next item discussed was SIF23 Highland Boulevard Improvements from Main to Kagy cost total $7.6 million. Widening boulevard from intersection of Main to Ellis, along Highland to a three lane standard. Debbie Arkell stated that this is'an'urban route; We get $850,000.00 a year for Urban Routes. Rick stated that in order for a projectto be completed they need to be on the 5 year CIP list before hand. He said that if the demand for a project goes away, we don't build it. The next 10 year update of the Urban Routes list will happen soon. Rick sbid we don't really know how we're are going to approach this. James talked about the urban fund and impact fees. Impact fees were put in to match the urban funds amount. Anna asked what should we bring back for next time on this schedule? James asked about the Cottonwood and Durston Intersection Improvements. This one does not hit the radar; he is uncomfortable having it on the list without something saying that it is actually broken. Rick said there isn't anything right now saying that it's "broken" It's just loading up with cars at peak time. Debbie Arkell said there are traffic studies what have been done on that intersection, just not a part of the Transportation Plan. Anna asked if she should redo this list with the Manley Road project pushed back and the North 27th project moved forward? James said yes, that would be helpful. Anna will revise the schedule for the next meeting. ITEM 6. OLD BUSINESS November 10th is the next meeting. No other old business. ITEM 7. COMMITTEE COMMENTS No items were forthcoming. Page 5 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011 ITEM 8. ADJOURNMENT There being no further business to come before the Committee at this time, Chairperson Nickelson adjourned the meeting at 8:00 p.m. James Nickelson, Chairperson Impact Fee Advisory Committee City of Bozeman ATTEST: Ashlie Portnell, Recording Secretary PREPARED BY: Ashlie Portnell, Approval Page 6 of 6 Impact Fee Advisory Committee Meeting— October 13, 2011