HomeMy WebLinkAboutResolution No. 4354, matching funds for TSEP Preliminary Engineering Grant Application Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dustin Johnson, Project Engineer
Richard Hixson, City Engineer
SUBJECT: Approve Commission Resolution 4354 authorizing the commitment of matching funds for the Treasure State Endowment Program Preliminary
Engineering Grant Application.
MEETING DATE: November 14, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Commission Resolution 4354 authorizing the commitment
of matching funds for the Treasure State Endowment Program (TSEP) Preliminary Engineering
Grant Application. BACKGROUND: The City of Bozeman has made it a priority to address storm water and its
effects on local waterways. Specifically, the health of Bozeman Creek has been a concern when
it comes to the effects of urban runoff.
The Treasure State Endowment Program Preliminary Engineering Grant is currently available. City staff is interested in applying for this grant to investigate ways to protect
Bozeman Creek from urban runoff. The primary focus of the grant would be to investigate
possible solutions to protecting the creek from runoff from parking lots that abut to the creek
near downtown. The TSEP grant provides up to $15,000 for preliminary engineering, but requires a
commitment of an equal amount of matching funds. The Downtown Tax Increment Finance
District has committed up to $15,000 for the grant application for the necessary matching funds
as part of the Bozeman Creek Park(ing) Project. This partnership between the City of Bozeman and the Downtown Tax Increment Finance District will better the chances of getting the grant.
FISCAL EFFECTS: The Downtown Tax Increment Finance District has committed up
to $15,000 for the necessary matching funds for the grant
application. City staff will work with the district in applying for the grant, but no City funds will be spent on this grant application.
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ALTERNATIVES: As suggested by the City Commission.
Attachments: Commission Resolution No. 4354
TSEP Preliminary Engineering Grant Application Form
Project map location
Letter of support from Bozeman Creek Enhancement Committee Letter of support from Downtown Bozeman Partnership
Report compiled on: 11/1/2011
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United States Department of the Interior
NATIONAL PARK SERVICE
INTERMOUNTAIN REGION
4030 Sourdough Road
Bozeman,Montana 59715
October 31,2011
Montana Department of Commerce
Treasure State Endowment Program
Dear TSEP Grant Coordinator:
I'm writing in support of the City of Bozeman's application for a TSEP Preliminary
Engineering grant to address stormwater mitigation.The stormwater mitigation site is a
city-owned parking lot at Rouse and Babcock Streets,just one half block south of
downtown Bozeman,and adjacent Bozeman Creek.This site is a key focus area for the
work of the Bozeman Creek Enhancement Project.
The Bozeman Creek Enhancement Project is led by a broad partnership of organizations,
city and agency staff,and landowners.The National Park Service Rivers and Trails
Program has been providing planning and technical assistance,and acting as project
coordinator.Since we began meeting over a year ago,we have been making progress on
several fronts.We've been working on long-term project planning while simultaneously
identifying and beginning work on high-priority early-action projects.One of these high-
priority projects is located at the site of the city parking lot.
We've been working closely with the sponsors of the "Downtown Bozeman Creek Park(ing)
Project"to redesign this site and construct a model that can be replicated at other similar
creekside locations throughout the downtown area.We have three goals in mind for this
site:to mitigate stormwater,to improve the efficiency of parking,and to enhance the
natural character and function of the creek corridor while creating a greenway connecting
with Soroptimist Park and Main Street.There are several other parking lots adjacent the
creek in the downtown area that similarly have no buffer for runoff into the creek.As with
the city parking lot,they also are located near or on top of stormwater pipes,and offer the
opportunity to design projects that combine stream enhancement/restoration with
stormwater mitigation.
Because the city parking lot is so very much in the public eye,due to its central location,
this project has the capacity to catalyze action on other creek enhancement projects in the
downtown area.Our expectation is that the reconstructed site will be a magnet for public
use and will enhance downtown vitality,while improving the community's connection with
and stewardship of the creek running through its core.
TAKE.PRIDE®ft:::;'1INAMERICA·~
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Please consider funding the City of Bozeman's grant application.~~YOde:
Coordinator,Bozeman Creek Enhancement Committee
National Park Service,Rivers and Trails Program
4030 Sourdough Road
Bozeman,MT 59715
406-587-1667
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TSEP PRELIMINARY ENGINEERING GRANT APPLICATION FORM
Applicant Information:
1. Name of Applicant: City of Bozeman, Montana
2. Type of Governmental Entity: Incorporated Municipality
(Incorporated Municipality, County, Tribal Government, County Water/Sewer
District, Solid Waste District, Etc.)
3. Federal Tax Identification Number: 81-6001238
4. Contact Person: Name: David Crawford
Title: Vice President
Name of Firm: (if applicable) Thomas, Dean & Hoskins, Inc.
Street/P.O. Box: 108 W. Babcock
City/State/Zip: Bozeman, MT 59715
Telephone/Fax Numbers: 406.586.0277 (phone); 406.586.4951 (fax)
Email address: david.crawford@tdhengineering.com Proposed Budget:
SOURCE:
TSEP Grant
SOURCE:
Local Match
SOURCE:
TOTAL
Engineering
Services
$15,000 $15,000 $30,000
Proposed Implementation Schedule:
Estimated Start Date of Preliminary Engineering: December 1, 2011
Estimated Completion Date of Preliminary Engineering: March 15, 2012
Attach a proposed preliminary engineering implementation schedule. This schedule
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should include the major milestones associated with the study including field activities,
draft report preparation and review, and final report preparation and submittal (see
Attachment 1).
Proposed Project Description:
A brief description of the project that is being proposed for construction after the
preliminary engineering is completed, and the proposed activities and work schedule in
completing the preliminary engineering:
1. the type of project
2. the project location,
3. a brief history of the system, and its known or presumed deficiencies,
4. any related compliance issues,
5. a brief description of alternatives that are being considered at the time of this
application, and
6. activities that will take place (including the process to be used to procure an
engineer) and products produced.
Applicants are encouraged to attach pertinent supporting documentation, such as a
letter from the Montana Department of Environmental Quality or County Sanitarian
documenting the seriousness of a public health or safety threat existing in a community.
Required Attachments:
1. Documentation showing the legal creation of the district (if a County Water and
Sewer District),
2. Documentation (i.e. resolution) showing the commitment of matching funds, and
3. Proposed Preliminary Engineering Implementation Schedule.
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Authorizing Statement:
I hereby declare that the information included in, and all attachments to, this
application is true, complete, and accurate to the best of my knowledge. I further
declare that, on behalf of The City of Bozeman, Montana (Applicant), I am legally authorized to enter into an agreement with the Montana Department of Commerce if a TSEP grant is awarded. I further declare that if a TSEP grant is awarded, the
grant will be used to prepare:
1) a Preliminary Engineering Report (PER) that follows the format and meets the requirements of the Uniform Preliminary Engineering Analysis for Montana Public Facility Projects outline and
2) a completed Uniform Environmental Checklist, which will become an attachment to the PER.
I understand that MDOC will only review the final PER in an attempt to ensure that
the information presented in the PER meets the basic requirements of the Uniform Preliminary Engineering Analysis for Montana Public Facility Projects outline, and that MDOC will not certify the quality of the PER. I further
understand that the review and approval of the content of the PER by MDOC,
does not guarantee that a subsequent application to TSEP for a construction
project would result in the maximum number of points being assigned in the scoring of the engineering problem or design during the TSEP ranking process.
Signature Date
Title
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ATTACHMENT 1
PRELIMINARY ENGINEERING IMPLEMENTATION SCHEDULE
TASK MONTH / YEAR
ADVERTISEMENT FOR ENGINEERING SERVICES
Submit RFP to MDOC for approval Upon request
Publish RFP Completed Sept, 2011
Select engineering firm Completed Sept, 2011
Execute agreement with engineer firm December 1, 2011
MAJOR PRELIMINARY ENGINEERING ACTIVITIES/MILESTONES
50% Draft PER January 15, 2012
Public Meeting/Comments January 25, 2012
Final Draft PER February 15, 2012
Public Meeting/Comments March 1, 2012
Final PER March 15, 2012
TSEP Drawdowns
Submit draft report and request first drawdown of funds January 15, 2012
Submit final report and request final drawdown of funds March 15, 2012
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Downtown Bozeman Stormwater PER Proposed Project Description
1. Type of Project – This is a stormwater project. The engineer will write a Preliminary Engineering
Report (PER), in accordance with TSEP Application Guidelines, to address stormwater quality and quantity problems in downtown Bozeman, from the parking lots adjacent to Bozeman Creek. Alternatives
to mitigate the environmental hazards of untreated stormwater on the creek and public beneficial uses will
be evaluated.
2. The Project Location – The focus of this PER would be the runoff from the seven surface parking lots in downtown Bozeman that are immediately adjacent to Bozeman Creek. The attached project location
map indicates the area of study.
3. A Brief History of the System, and it’s Known or Presumed Deficiencies – Much of the surface
parking lots in downtown Bozeman were built in a time when there wasn’t much concern for stormwater quality. In the urban environment near downtown Bozeman the creek is piped underground, channelized,
and runoff is allowed to discharge untreated directly into the creek.
4. Any Related Compliance Issues – The City of Bozeman is a permitted for a Storm Water Discharge
Associated with Small Municipal Separate Storm Sewer System (MS4) through the Montana Department of Environmental Quality (MDEQ). This permit has set effluent limits for any discharge of stormwater.
Sampling data in areas near downtown have demonstrated a lack of compliance with some of the
parameters set forth in the MS4 permit, such as total suspended solids, oils, and grease.
5. Any Alternatives That Are Being Considered at this Time
As with any PER, multiple alternatives must be considered. At this time, some alternatives include:
o Detention ponds o Underground detention galleries
o Bioswales
o Underground treatment/filter (vault) systems o Tree grate treatment systems o Rain gardens
o Oil/water separators
o Combined treatment and detention systems
6. Activities That Will Take Place
The proposed sequence of events would include:
o Procure engineering services with agency approved RFP process (* Completed)
o Secure Planning Grant (This Application)
o Contract engineering services o Prepare draft Preliminary Engineering Report (PER) o Review draft Preliminary Engineering Report (PER)
o Hold public meeting for comments on PER
o Finalize PER
o Submit PER to agencies o Prepare funding applications, such as TSEP Construction Grant, TIF funding, STAG / WRDA
o Secure funding
o Prepare Design Plans and specifications
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o Finalize funding package o Bid Improvements
o Construction
o Close-out
* In accordance with TSEP requirements, in September of 2011 the Downtown Bozeman Partnership and the City of Bozeman advertised, received and reviewed proposals, interviewed
and selected an engineering firm (Thomas, Dean & Hoskins, Inc). A copy of the Request for
Qualifications and other procurement documentation can be provided upon request.
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Resolution 4354
Page 1 of 2
COMMISSION RESOLUTION NO. 4354
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, AUTHORIZING THE COMMITMENT OF
MATCHING FUNDS FOR THE TREASURE STATE ENDOWMENT
PROGRAM PRELIMINARY ENGINEERING GRANT APPLICATION.
WHEREAS, the City of Bozeman is applying to the Montana Department of Commerce for
financial assistance from the Treasure State Endowment Program to develop a Preliminary Engineering
Report for the mitigation of storm water impacts on parking lots adjacent to Bozeman Creek within the
City; and
WHEREAS, the City of Bozeman has the legal jurisdiction and authority to construct, finance,
operate, and maintain storm sewer systems; and
WHEREAS, the Bozeman Parking Commission recognizes the environmental hazards caused
by storm water from the Rouse Lot and supports the development of improvement alternatives;.
NOW, THEREFORE, BE IT RESOLVED BY THE BOZEMAN CITY COMMISSION:
1. The City of Bozeman agrees to comply with all State laws and regulations and the
requirements described in the TSEP Application Guidelines and those that will be
described in the TSEP Project Administration Manual; and
2. The City commits to provide the amount of matching funds as proposed in the TSEP
application, not to exceed $15,000, as has already been committed by the Downtown Tax
Increment Finance District; and
That assurance is provided that Chris Kukulski, City Manager, is authorized to submit this
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Resolution 4354
Page 2 of 2
application to the Montana Department of Commerce on behalf of the City of Bozeman, to act on the
City’s behalf and to provide such additional information as may be required.
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 14th day of November, 2011.
_________________________________________
Jeffrey K. Krauss
Mayor
ATTEST:
________________________________________
Stacy Ulmen, CMC
City Clerk
APPROVED AS TO FORM:
_________________________________________
Greg Sullivan
City Attorney
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1 November 2011
Montana Department of CommerceTreasure State Endowment Program
RE: City of Bozeman TSEP PER Grant Application
Dear TSEP Grant Coordinator,
Please accept this letter of support for the City of Bozeman’s application for a Treasure State
Endowment Program Grant for storm water mitigation along Bozeman Creek in downtown Bozeman.
The City of Bozeman adopted the Downtown Bozeman Improvement Plan in December of 2009. This
master plan for Bozeman’s historic core establishes a set of “Guiding Principles” including:
“Sustainable methods and techniques should be applied to infrastructure, street design and redevelopment to
contribute to a healthier and greener community.” Page 13
Specifically in terms of Bozeman Creek, the Plan recognizes the existing storm water issues and its
negative impacts on the community:
“Downstream from downtown, the creek is a natural system that fish and other wildlife depend on for survival.Currently run-off from streets and parking lots are draining directly into the creek, allowing it to be
contaminated by petroleum products and other pollutants. The city has a buffer requirement in place and is
encouraged to enforce it for the health and quality of the creek, and improved character and open space fordowntown.” Page 25
The Downtown Bozeman Partnership represents over 160 property owners and 250 businesses and
as such is committed to improving the water quality and public enjoyment of Bozeman Creek as it
passes through downtown.
An award of a TSEP PER Grant would allow us to take an aggressive first step towards mitigating thestorm water runoff from the numerous surface parking lots adjacent to Bozeman Creek.
Thank you for your time and consideration of this grant application.
Chris Naumann, Executive Director
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