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Home My WebLink AboutPresentation of parts of the Recommended Capital Improvements Plan for FY 2013-2017 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation of parts of the Recommended Capital Improvements Plan (CIP) for FY2013-2017 AGENDA ITEM TYPE: Policy Discussion MEETING DATE: November 14, 2011 RECOMMENDATION: Listen to Presentation, ask questions and take public comment. Direct staff to bring back CIP for adoption, with or without changes, on a future Consent or Action Item agenda. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Commission usually then holds a public hearing and adopts the plan in parts, over the course of a number of meetings. This year, we have made a concerted effort to prepare the Recommended Plan so that the Commission could hold hearings and adopt it well in advance of upcoming budget development, and prior to the holidays, if they were are inclined. We have also continued to use the database system that was developed last year. If you would like to see changes to the plan format, please feel free to suggest them. We are trying to continuously improve this important document and process. 157 Tentative Presentation Order: November 14: Begin Presentations – If we are unable to cover all of these areas, move them to a future agenda. Building Inspection Fund CIP Fire Equipment & Capital Replacement Fund CIP Tree Maintenance Fund CIP Street Maintenance CIP Curb Replacement CIP Street Reconstruction CIP November 21: Water Fund CIP Wastewater Fund CIP Solid Waste Fund CIP December 5: Impact Fee CIP’s (Water/Sewer/Street/Fire) • These are being reviewed by the Impact Fee Advisory Board. They have recommended adoption of a Water, Wastewater and Fire Impact Fee CIP. They will vote on the recommended Street Impact Fee CIP at their meeting on November 10. December 12: General Fund CIP UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY13. Report compiled on: November 4, 2011 158 Building InspectionCapital Improvement PlanFinancial SummaryCurrent YearFY12 FY13 FY14 FY15 FY16 FY17 UnscheduledProjected Beginning Reserve Balance Dedicated to CIP260,000$ 260,000$ 260,000$ 260,000$ 260,000$ 260,000$ Plus: Building Inspection Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Less: Scheduled CIP Project Costs‐$ ‐$ ‐$ ‐$ (32,500)$ (327,500)$ Projected Year‐End Cash Dedicated to CIP260,000$ 260,000$ 260,000$ 260,000$ 260,000$ 227,500$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Building Inspection Revenues659,000$ 659,000$ 659,000$ 659,000$ 665,590$ 672,246$ Estimated Growth in Revenues‐ 0%0%1%1%1%Total Estimated Revenues659,000$ 659,000$ 659,000$ 665,590$ 672,246$ 678,968$ Current Revenues Dedicated to CIP %0.0%0.0%0.0% 0.0% 0.0% 0.0% Plus: Increase Dedicated to Capital Improvements %0.0%0.0%0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP0.0%0.0%0.0% 0.0% 0.0% 0.0%Total Estimated Revenues Dedicated to CIP‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ProjectedProjected350,000300,000250,000200,000150,000100,00050,0000Building Inspection Projects & EquipmentPage 1159 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Building InspectionBI01BUILD. INSP.STAFF VEHICLE REPLACEMENTS$227,500$32,500BI02BUILD. INSP.Building Division Software and Hardware Upgrade‐ One Solution, Field Mobile$100,000Summary for Building Inspection (2 items)Totals by year:$327,500FY13FY14FY15FY16UnscheduledFY17$32,500Page 2160 CIP Project Fund Building Inspection PROJECT NUMBER BI01 DEPARTMENT BUILD. INSP. PROJECT NAME STAFF VEHICLE REPLACEMENTS FY13 FY14 FY15 FY16 Unscheduled $227,500 DESCRIPTION OF PROJECT This item is for the scheduled replacement of Building Inspection vehicles based on age and use of the vehicle. Vehicles will be replaced according to the City's Vehicle Replacement policy. This program will address the long term vehicle needs of the Building Division by allowing careful replacement of vehicles as vehicle conditions and department needs warrant. Our best estimate of replacements needed at this time is referenced in the table on the following page. Vehicle Mileage updated October 2011. ALTERNATIVES CONSIDERED Utilize vehicles beyond the recommendations of the vehicle use policy; consider replacements of different model of vehicle. ADVANTAGES OF APPROVAL Based on the age and use of the vehicle a new vehicle will be purchased as replacement. In the past, vehicles were replaced after 5 years. We are stretching the useful life within the division to match the vehicle purchase/replacement policy. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Building Inspection Fund Reserves New Replacement Equipment Project FY17 $32,500 Page 3 161 CIP Project Fund Building Inspection PROJECT NUMBER BI02 DEPARTMENT BUILD. INSP. PROJECT NAME Building Division Software and Hardware Upgrade- One Solution, Field Mobile FY13 FY14 FY15 FY16 Unscheduled $100,000 DESCRIPTION OF PROJECT This item is for the upgrade/migration from our current HTE permit management computer program to the new “One Solution- Field Mobile” computer program as proposed by Sungard Inc. Software, hardware and staff training are all considered in the proposal. This program is intended to increase staff efficiency by moving the inspector’s “offices” into the field which will allow them more inspection time… in addition, inspection entries and documents can be created in the field from a template that will increase consistency, efficiency and accountability. Also, our office staff will have immediate access to inspector’s inspection result entries and inspection schedule modifications. We would like to purchase this type of product as soon as possible; when the proper software and hardware become available, we will come forward with a specific funding proposal. ALTERNATIVES CONSIDERED Working with our current HTE computer program by purchasing hardware that would give us limited field capabilities and off site access. This alternative was not considered to be practical and the overall cost was not justified considering the minimal benefit this alternative would provide. ADVANTAGES OF APPROVAL Improve Office and Inspection Staff efficiency which will simplify the inspection scheduling process and would delay and possibly eliminate the need to increase inspection staffing. In addition, it will improve inspection record keeping consistency and efficiency and free up inspection and office staff time to reduce inspections costs overall. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Other than hardware maintenance, no additional operating costs are foreseen. We recommend adding an ongoing amount of $2500 for equipment maintenance to all future budget requests beginning in FY14. This amount would allow for emergency repairs up to a full replacement of one field unit if it were required. FUNDING SOURCES 100% Building Inspection Fund Reserves New Replacement Equipment Project FY17 Page 4 162 Fire Equipment & Capital ReplacementCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP205,000$ 598,248$ 851,914$ (48,240)$ 239,955$ 531,531$ Plus: Dedicated Tax Revenues 4 Mills328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ ‐$ Plus: General Fund Capital Carryover (Command Vehicle) 65,000$ Less: Scheduled CIP Project Costs‐$ (77,864)$ (1,235,000)$ (50,000)$ (50,000)$ (50,000)$ (65,000)$ Projected Year‐End Cash Dedicated to CIP598,248$ 851,914$ (48,240)$ 239,955$ 531,531$ 826,523$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Tax Revenues328,248$ 328,248$ 331,530$ 334,846$ 338,194$ 341,576$ Estimated Annual Increase‐ 1%1%1%1%1%Total Estimated Revenues328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ Current Revenues Dedicated to CIP %100.0%100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to CIP0.0%0.0%0.0%0.0% 0.0% 0.0% Total % Dedicated to CIP100.0%100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP328 248$331 530$334 846$338 194$341 576$344 992$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP328,248$ 331,530$ 334,846$ 338,194$ 341,576$ 344,992$ 1,400,0001,200,0001,000,000800,000600,000400,000200,0000Fire Equipment & Capital ReplacementsPage 1163 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Fire Equip & Capital ReplacementFE02FIREREPLACEMENT OF LADDER TRUCK$1,200,000FE03FIREFIRE STATION #1 REMODEL ‐ SCHEMATIC DESIGN$42,864FE04FIRECOMMAND VEHICLE ‐ BATTALION CHIEF$65,000FE05FIREDefibrillator Replacement Program$35,000$35,000FE06FIREPortable Radio Replacement Program$50,000$50,000$50,000Summary for Fire Equip & Capital Replacement (5 items)Totals by year:$77,864 $1,235,000 $50,000$50,000$65,000FY13FY14FY15FY16UnscheduledFY17$50,000Page 2164 CIP Project Fund Fire Equip & Capital Replacement PROJECT NUMBER FE02 DEPARTMENT FIRE PROJECT NAME REPLACEMENT OF LADDER TRUCK FY13 FY14 $1,200,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This project will fund the purchase and equipment of a new aerial platform truck for the fire department in FY14 An aerial platform truck is different from a ladder truck in that it has a platform at the tip of the ladder that allows firefighters to operate water streams and perform rescue and other operations from the tip of the ladder device while it is in operation, a capability we do not currently have. The City’s ladder truck was purchased in 1986 and has served the community well for over 20 years. Recent required annual UL ladder tests have revealed that the ladder beds are beginning to twist and warp from use and age. Additionally, the open air rear cab violates current firefighter safety requirements of NFPA as firefighters are exposed to traffic during responses and are not protected in the event of a crash. At the time of its replacement this apparatus will be 27 years old. ALTERNATIVES CONSIDERED Continue to use current ladder truck until it must be taken out of service, have present ladder and cab refurbished at manufacturing facility, purchase used aerial platform truck, lease/purchase new aerial platform truck. ADVANTAGES OF APPROVAL Provide a critical life-safety resource that will enhance the fire department’s ability to protect the city and its residents. This aerial device is particularly important to provide fire and rescue services to the downtown area, large commercial structures and multi- family residential structures. It will also gain us important points in ISO’s scoring matrix. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Our costs will increase based upon insurance, maintenance and repair, lubricants, fuel and oil expenses. Further increases will occur based also upon the actual number of responses and hours used. Our current maintenance fund will be used for this vehicle. FUNDING SOURCES 100% Fire Equipment & Capital Replacement Fund New Replacement Equipment Project FY17 Page 3 165 CIP Project Fund Fire Equip & Capital Replacement PROJECT NUMBER FE03 DEPARTMENT FIRE PROJECT NAME FIRE STATION #1 REMODEL - SCHEMATIC DESIGN FY13 $42,864 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The purpose of this project is to create a long term facility plan for the existing Fire Station One building located at 34 North Rouse. Currently there are several projects proposed for this facility, all in different budgets. Existing needs related to re-roofing, heating and ventilation systems, repairs identified in the Facility Condition Index’s, expansion to upper levels for the Fire Department and projected temporary expansion of the Police Department side all need to be coordinated. As all of these items interrelate it is important that a facility wide plan be created. As the Fire Department Station Location and Staffing Study showed, the location of this station is ideal for the area it serves. We intend to remain here for the foreseeable future. We are proposing the schematic design to guide future projects to improve the current living conditions, increase space for existing Firefighters and prepare for future increases in staffing as our community continues to grow. The study is divided into two specific parts. Part one, (Condition Assessment and Feasibility Report, $17,885) and Part two, (Programming and Conceptual Design, $24,979) This project will not proceed to Part two if the information gathered in Part one shows that the building is not structurally capable of being expanded. ALTERNATIVES CONSIDERED Continue with utilizing the existing station as is. Continue to coordinate projects and maintain facility as reasonably as possible. This project is divided into two specific parts to allow for alternative options. A key component to the first section is the seismic and structural feasibility of the facility. This portion will give us the information to decide if we will be able to proceed with the ADVANTAGES OF APPROVAL This project will create a “plan” for the future needs of this facility. It will coordinate several different projects proposed for this structure thus potentially saving unnecessary costs related to timing of the individual projects. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: This is a onetime expense for the plan. The plan will identify future estimated costs for construction related to this building. FUNDING SOURCES 100% Fire Capital & Equipment Replacement Fund. New Replacement Equipment Project FY17 166 CIP Project Fund Fire Equip & Capital Replacement PROJECT NUMBER FE04 DEPARTMENT FIRE PROJECT NAME COMMAND VEHICLE - BATTALION CHIEF FY13 FY14 FY15 FY16 Unscheduled $65,000 DESCRIPTION OF PROJECT $65,000 Total: $35,000 for flex-fuel SUV, plus $30,000 equipment (radios, MDT, emergency response & lighting package and installation) Moved to unscheduled, pending hiring of the positions. This project would fund the purchase and equipping of an emergency response vehicle for the department’s shift supervisor. This is a new position funded through the fire department mill levy that will be responsible for the daily operations of the department’s 3 fire stations, including incident command and management of emergency scenes. The equipment purchased with this vehicle may be transferable to another vehicle depending on technology changes and requirements. This project will need to move from unscheduled to scheduled once Battalion Chiefs are approved. ALTERNATIVES CONSIDERED Purchase a used vehicle although the equipment (radios, response equipment, MDT, etc.) will still have to be funded in order to make any vehicle usable in this role. ADVANTAGES OF APPROVAL Reduce wear and tear of larger fire engines as the shift supervisor will assume most of the routine operational readiness functions and coordination of the 3 fire stations (station supplies, mail, administrative duties, etc.). Provide a greater level of current staff efficiency by assuming incident management and coordination roles allowing fire suppression staff to fulfill response roles. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: routine maintenance including oil changes and normal wear and tear items should be similar to current staff vehicles. Fuel usage will be determined by job function and call volume. FUNDING SOURCES 100% Fire Equipment & Capital Replacement Fund New Replacement Equipment Project FY17 Page 5 167 CIP Project Fund Fire Equip & Capital Replacement PROJECT NUMBER FE05 DEPARTMENT FIRE PROJECT NAME Defibrillator Replacement Program FY13 $35,000 FY14 $35,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This project is to replace the defibrillators on Engine Two and Engine Three. Currently we are using a Lifepak 12’s which have come to the end of their serviceable lifespan. Engine Two’s Defibrillator is over 10 years old and Engine Three’s is over 8 years old. These devices are used to read heart rhythms, shock shockable rhythms, monitor heart rates and carbon monoxide levels and transmit all related data to the emergency room thus improving patient outcomes. These devices are part of providing an Advanced Life Support level of service to our customers. This project would replace these two pieces of equipment over the span of two years. ONE of these items was included in our recent Assistance to Firefighters Grant Request. ALTERNATIVES CONSIDERED Continue to use existing Lifepak 12’s until they are no longer supported by the manufacture. ADVANTAGES OF APPROVAL Replacing these pieces of equipment will ensure reliability for the foreseeable future. They will also help standardize our equipment as we have a Lifepak 15 in service on Engine One. These tools also allow our paramedics to provide a more thorough and detailed level of service to our customers. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED As these items are replacement items for equipment already in service additional operating costs should be minimal FUNDING SOURCES 100% Fire Equipment & Capital Replacement Fund New Replacement Equipment Project FY17 Page 6 168 CIP Project Fund Fire Equip & Capital Replacement PROJECT NUMBER FE06 DEPARTMENT FIRE PROJECT NAME Portable Radio Replacement Program FY13 FY14 FY15 $50,000 FY16 $50,000 Unscheduled DESCRIPTION OF PROJECT This plan allows for 10 fire portable radios to be replaced each year, including all of the software, programming and peripheral accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years. This will provide for seamless communication and response capabilities as the radios become less reliable and repair is no longer a financially prudent option. Portable (or handheld) radios are an essential item in the operation of the Bozeman Fire Department. Fire radios must be available for fire use 24 hours a day, 365 days a year. These radios are assigned to the three stations, captains and management staff and are used daily. These radios will be replaced only when they are unservicable. ALTERNATIVES CONSIDERED none ADVANTAGES OF APPROVAL This ensures safe and reliable emergency communications and response. Program allows for planned and predictable need for equipment replacement. Clear and dependable communication allows for quick and efficient emergency deployment and the required level of firefighter safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED As these are replacement radios we anticipate very little increases operating costs. FUNDING SOURCES 100% Fire Equipment & Capital Replacement Fund New Replacement Equipment Project FY17 $50,000 Page 7 169 Tree Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP23,649$ 45,649$ 157$ 22,157$ 18,377$ 40,819$ ‐$ Plus: Tree Mtc Revenues Dedicated to CIP22,000$ 22,000$ 22,000$ 22,220$ 22,442$ 22,667$ ‐$ Less: Scheduled CIP Project Costs‐$ (67,492)$ ‐$ (26,000)$ ‐$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP45,649$ 157$ 22,157$ 18,377$ 40,819$ 63,486$ ‐$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Tree Mtc Revenues400,000$ 400,000$ 400,000$ 400,000$ 404,000$ 408,040$ Estimated Annual Increase ‐ Attributed to Annexations‐ 0%0%1%1%1%Total Estimated Revenues400,000$ 400,000$ 400,000$ 404,000$ 408,040$ 412,120$ Current Revenues Dedicated to CIP %5.5%5.5%5.5% 5.5% 5.5% 5.5% Plus: Increase Dedicated to CIP0.0%0.0%0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP5.5%5.5%5.5% 5.5% 5.5% 5.5%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP22,000$ 22,000$ 22,000$ 22,220$ 22,442$ 22,667$ 80,00070,00060,00050,00040,00030,00020,00010,0000FY13 FY14 FY15 FY16 FY17 UnscheduledTree Maintenance Projects & EquipmentPage 1170 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Tree Maintenance DistrictFOR06FORESTRYCHIPPER$67,492FOR07FORESTRY1/2 TON TRUCK$26,000Summary for Tree Maintenance District (2 items)Totals by year:$67,492$26,000FY13FY14FY15FY16UnscheduledFY17Page 2171 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR06 DEPARTMENT FORESTRY PROJECT NAME CHIPPER FY13 $67,492 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This a request to replace a 2000 model chipper.This would be a scheduled equipment replacement as this chipper would be over 12 years old. This equipment would be powered by an alternative fuel such as BioDiesel. ALTERNATIVES CONSIDERED Continue to use older, less efficient model. Lease. As directed by Commission. ADVANTAGES OF APPROVAL Replacing the old chipper will provide the division with more reliable equipment, improved safty, use of alternative fuels, lower exhaust emissions, and more production due to improvements in design. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: no increase. A new chipper would be cheaper than the existing repairs required on the older model currently in use. FUNDING SOURCES 100% Tree Maintenance District Fund Revenue New Replacement Equipment Project FY17 Page 3 172 CIP Project Fund Tree Maintenance District PROJECT NUMBER FOR07 DEPARTMENT FORESTRY PROJECT NAME 1/2 TON TRUCK FY13 FY14 FY15 $26,000 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1999 pickup. This would be a scheduled replacement as this truck will be 15 years old. This truck would be passed on to another department such as Parks to be used by seasonal employees. ALTERNATIVES CONSIDERED Continue to use older, less fuel efficient model. Lease. As directed by Commission. ADVANTAGES OF APPROVAL Replacing this equipment provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower exhaust emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Tree Maintenance District Fund Revenue New Replacement Equipment Project FY17 Page 4 173 Street Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY12FY13FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP88,047$ 141,197$ 9,924$ 28,291$ 871$ 226,399$ Plus: Street Mtc Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 457,581$ 516,528$ 576,608$ ‐$ Less: Scheduled CIP Project Costs(240,000)$ (477,723)$ (381,383)$ (485,000)$ (291,000)$ (375,000)$ (220,000)$ Projected Year‐End Cash Dedicated to CIP141,197$ 9,924$ 28,291$ 871$ 226,399$ 428,007$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Street Mtc Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations‐ 0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %11.0%11.0% 13.0% 15.0% 17.0% 19.0% Plus: Increase Dedicated to CIP0.0%2.0%2.0% 2.0% 2.0% 2.0% Total % Dedicated to CIP11.0%13.0% 15.0% 17.0% 19.0% 21.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP293,150$ 346,450$ 399,750$ 457,581$ 516,528$ 576,608$ 600,000500,000400,000300,000200,000100,0000FY13 FY14 FY15 FY16 FY17 UnscheduledStreet Maintenance Projects & Equipment Page 1174 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Street Maintenance DistrictPW01STREETSSHOPS FACILITY EXPANSION PLAN$10,000STR01STREETSSTREET SERVICE TRUCKS$47,244$66,000$66,000STR09STREETSLOADER$175,479STR11STREETSMEDIAN AND BOULEVARD MAINTENANCE$45,000$25,000$25,000$25,000$25,000STR17STREETSSINGLE AXEL DUMP TRUCK W/PLOW AND SANDER$140,383STR20STREETSBIKE PATH IMPROVEMENTS$25,000$25,000$25,000$25,000$25,000STR21STREETSCONVEYOR$35,000STR22STREETSGRADER LEASE$50,000$50,000$50,000$50,000$50,000STR30STREETSCONCRETE REPAIR PROGRAM$50,000$50,000$50,000STR33STREETSAsphalt Patch Truck$150,000STR34STREETSSWEEPERS$75,000$75,000$75,000$75,000$75,000STR35STREETSREGENERATIVE AIR SWEEPER$250,000STR36STREETSMECHNICAL SWEEPER$220,000WW23STREETSMINI EXCAVATOR & TRAILER$25,000Summary for Street Maintenance District (14 items)Totals by year:$477,723 $381,383 $485,000$291,000$220,000FY13FY14FY15FY16UnscheduledFY17$375,000Page 2175 CIP Project Fund Street Maintenance District PROJECT NUMBER PW01 DEPARTMENT STREETS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY13 FY14 FY15 $10,000 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project FY17 Page 3 176 CIP Project Fund Street Maintenance District PROJECT NUMBER STR01 DEPARTMENT STREETS PROJECT NAME STREET SERVICE TRUCKS FY13 $47,244 FY14 $66,000 FY15 FY16 $66,000 Unscheduled DESCRIPTION OF PROJECT This item is for the scheduled replacement of service trucks within the Street Maintenance Division, including those used for Sign and Signal work. These trucks are generally used in the day-to-day operation fo the Street Maintenane Division, and will be replced with trucks that can use alternative fuels, such as Ethanol or BioDiesel. ALTERNATIVES CONSIDERED Alternatives to truck purchases include continuing to maintain and repair aging vehicles; retiring the truck without replacement; or leasing vehicles rather than purchase. ADVANTAGES OF APPROVAL New vehicles will be more reliable, fuel efficient. We would not need to budget money for major repairs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal, compared with existing vehicles. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 Page 4 177 Street Service TrucksAsset #Current Make/FeaturesModel YrCurrent MileageReplacement Make/FeaturesFY13FY14FY15FY16FY17Unscheduled1096 1 TON, 2 WHEEL DRIVE, CHEVY C‐35001986 98,110 1 TON, 4X4 WITH PLOW AND SANDER$47,244.001134 1 TON, CHEVY C‐3500 1988 111,182 3/4 TON, FLEX FUEL $26,000.001539 COMPACT TRUCK, 2WD FORD RANGER1990 65,800 3/4 TON, FLEX FUEL $26,000.003081 SIGN & SIGNAL: 1 TON, 2W DRIVE, MANUAL, FORD F‐3501992 77,312 1 TON, FLEX FUEL $40,000.001456 1 TON, 2 WHEEL DRIVE, MANUAL, FORD F‐3501992 73,286 1 TON, FLEX FUEL $40,000.00$47,244.00 $66,000.00 $66,000.00Totals178 CIP Project Fund Street Maintenance District PROJECT NUMBER STR09 DEPARTMENT STREETS PROJECT NAME LOADER FY13 $175,479 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request for a front end loader to replace our 1978 Fiat, which will be 35 years old at time of replacement. When this loader is used with any frequency it seldom makes it thru an 8 hour shift. It would be traded in or auctioned. The new loader could use alternative fuels such as Biodiesel. A new loader would have exhaust gas after treatment resulting in particulate matter and NOx reductions of at least 90%. CO2 emissions would be reduced by more than 8 tons annually. In cab decibel levels are over 100 in the Fiat where a new loader would be in the 70 decibel range which would lessen operator fatigue and allow the operator to operate the loader without hearing protection. ALTERNATIVES CONSIDERED Continue to use Fiat when it runs. ADVANTAGES OF APPROVAL Safer more reliable equipment. Newer technology would increase production. Use of alternative fuels. Decrease in exhaust emissions. Able to be more productive and not have to schedule our work around whether the Fiat is operational. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 Page 5 179 CIP Project Fund Street Maintenance District PROJECT NUMBER STR11 DEPARTMENT STREETS PROJECT NAME MEDIAN AND BOULEVARD MAINTENANCE FY13 $45,000 FY14 $25,000 FY15 $25,000 FY16 $25,000 Unscheduled DESCRIPTION OF PROJECT This money would be used to repair and maintain the City’s boulevards and medians. Projects might include irrigation, seeding, planting and curbing. Money would be added to this fund yearly so as to continue to bring our medians and boulevards up to the standards our citizens expect. Because of important work accomplished (irrigation wells installed, etc.) in FY10-FY13, we are recommending a decreasing amount be allocated in the later years of this plan. ALTERNATIVES CONSIDERED Continue to do minimal repairs to the medians and boulevards using Street Depts. operational funds. Do nothing. Recruit volunteers, this would be used any time it is possible with the proposed funding. Take out the medians and pave them ADVANTAGES OF APPROVAL Keeping boulevards and medians maintained help keep our street edges intact. Many of our medians are in entryway corridors and are in dire need of repair. Well maintained boulevards and medians help with storm water runoff thus keeping it out of our streams. Not having to water by hand and budget for the manpower to do so. Street edges bordered by medians not having to be repaired yearly because of the curb edges breaking off. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED As Scheduled. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 $25,000 Page 6 180 CIP Project Fund Street Maintenance District PROJECT NUMBER STR17 DEPARTMENT STREETS PROJECT NAME SINGLE AXEL DUMP TRUCK W/PLOW AND SANDER FY13 FY14 $140,383 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request for a single axle dump truck with 4 yard box. A plow and sander would also be included. This would replace a 1986 dump truck that will be 27 years old at time of replacement and move to backup. The backup 1978 dump truck will be auctioned. The 1986 truck is underpowered with a gas engine that averages 2-3 MPG. This truck could be fueled with alternative fuels such as Biodiesel. Emission standards for this old of gasoline powered heavy duty truck are not available but it is safe to say that the decrease would be significant with the new diesel powered unit. Improved safety devices such as air brakes, shoulder belts and radial tires would be standard on a new truck. The sander would be equipped with pre wet to aid in winter sanding operations. ALTERNATIVES CONSIDERED Continue to use 1986 model. Rent. Lease. ADVANTAGES OF APPROVAL More productivity, current model can’t make it up Highland Blvd. fully loaded. Better fuel economy and fewer emissions. Use of alternative fuels. Reliability. Safer. Save on maintenance and repair costs. Less fuel consumed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 Page 7 181 CIP Project Fund Street Maintenance District PROJECT NUMBER STR20 DEPARTMENT STREETS PROJECT NAME BIKE PATH IMPROVEMENTS FY13 $25,000 FY14 $25,000 FY15 $25,000 FY16 $25,000 Unscheduled DESCRIPTION OF PROJECT This item would provide for bike-related infrastructure including (but, not limited to) racks, signs, striping, curb-cuts, and separated pathways. The currently-underway Transportation Plan Update could be a method for prioritizing possible future projects which will rely heavily upon these funds (as well as the recently adopted Safe Routes to School Program). The Bozeman Area Bicycle Advisory board recommends how to best use this money. ALTERNATIVES CONSIDERED Continue with existing infrastructure. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance Fund New Replacement Equipment Project FY17 $25,000 Page 8 182 CIP Project Fund Street Maintenance District PROJECT NUMBER STR21 DEPARTMENT STREETS PROJECT NAME CONVEYOR FY13 $35,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request for a self powered conveyor for stacking materials. Currently we stack with a loader and can only go as high as the loader can safely stockpile. ALTERNATIVES CONSIDERED Continue to use a loader. Buy used. Contract out. ADVANTAGES OF APPROVAL Available to stack materials in a smaller footprint thus saving valuable space. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating costs would be less than when using a loader to stockpile. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 Page 9 183 CIP Project Fund Street Maintenance District PROJECT NUMBER STR22 DEPARTMENT STREETS PROJECT NAME GRADER LEASE FY13 $50,000 FY14 $50,000 FY15 $50,000 FY16 $50,000 Unscheduled DESCRIPTION OF PROJECT This is a request to establish a 25 year replacement schedule for our graders. Currently our fleet is comprised of a 1981, 1994, 1998, 2003 and a 2007. The ’03 is currently on a lease purchase so the 1981 wouldn’t be replaced until FY 2013. Although the industry standard schedules a 15 year replacement we believe with our extensive preventative maintenance schedule will allow us to get 20 to 25 years out of a grader. The old grader would be traded in. ALTERNATIVES CONSIDERED Budget 250k every 5 years to purchase. Cut back on our use of graders in the residential areas. Continue to use what we have and replace when we have complete failure. ADVANTAGES OF APPROVAL Much more reliable equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in costs due to newer equipment. FUNDING SOURCES 100% Street Maintenance Revenue New Replacement Equipment Project FY17 $50,000 Page 10 184 CIP Project Fund Street Maintenance District PROJECT NUMBER STR30 DEPARTMENT STREETS PROJECT NAME CONCRETE REPAIR PROGRAM FY13 FY14 FY15 $50,000 FY16 $50,000 Unscheduled DESCRIPTION OF PROJECT This is a request for money to use for concrete repairs and replacements. Repairs such as valley gutters, drainage facilities, wing walls, bridge faces, and sidewalk panels. Any unused money would go to supplement the curb replacement program. ALTERNATIVES CONSIDERED Continue to do small pieces of needed repairs with money from operations. ADVANTAGES OF APPROVAL We would have money budgeted for other concrete repairs. We would tag onto the curb bids to get the most for our money. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 $50,000 Page 11 185 CIP Project Fund Street Maintenance District PROJECT NUMBER STR33 DEPARTMENT STREETS PROJECT NAME Asphalt Patch Truck FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request to replace our 1991 patch truck. At the time of replacement it will be 26 years old. Before we decide on a particular model we will demo several different types to decide which is best for our operations. With advancements in emission reduction this new truck will emit less than ½ the emissions that the truck it replaces. ALTERNATIVES CONSIDERED Contract out patching. Continue to use this truck. Increase response time to pothole requests. ADVANTAGES OF APPROVAL Less emissions. More efficient operations. Decrease response time to pothole requests. Better safety systems on new unit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No increase in costs. Decrease in costs expected, FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 $150,000 Page 12 186 CIP Project Fund Street Maintenance District PROJECT NUMBER STR34 DEPARTMENT STREETS PROJECT NAME SWEEPERS FY13 $75,000 FY14 $75,000 FY15 $75,000 FY16 $75,000 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a sweeper every 5 years. In the past we depended on the State for funds through the MACI program to purchase a sweeper every five years if funding was available. Funding is very sporadic. Industry standards recommend replacing municipal street sweepers every 4-5 years. We will always pursue a sweeper through the MACI program when it becomes available. Our current fleet of sweepers include a 1991, 1999, 2005 and a 2009 model. The 1991 and 1999 models will be replaced in 2012. One is through the MACI program and one will be leased. The 2005 will be replaced in 2017 if no MACI funds become available. ALTERNATIVES CONSIDERED Budget 200k every year until all sweepers are replaced. Cut back on our sweeping There are no local contractors at this time. Continue to use what we have. ADVANTAGES OF APPROVAL Much improved operations. Better air quality. Improved storm water discharge. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance Revenue New Replacement Equipment Project FY17 $75,000 Page 13 187 CIP Project Fund Street Maintenance District PROJECT NUMBER STR35 DEPARTMENT STREETS PROJECT NAME REGENERATIVE AIR SWEEPER FY13 FY14 FY15 $250,000 FY16 Unscheduled DESCRIPTION OF PROJECT This is a request for a new regenerative air (RA) sweeper. This would an addition to our sweeper fleet. RA sweepers use a blast of air to dislodge the street debris and suck it into the hopper. It reuses the air so no polluted or particulate air is released into the atmosphere. These type of sweepers help us to comply with PM 2.5 air quality and storm water Best Management Practices. ALTERNATIVES CONSIDERED Only use mechanical sweepers which discharge dust when sweeping. ADVANTAGES OF APPROVAL We could improve our discharge into the storm water system. Spring sweeping of the winter sand would generate less dust therefore eliminating complaints from citizens and DEQ. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal sweeper maintenance costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY17 Page 14 188 CIP Project Fund Street Maintenance District PROJECT NUMBER STR36 DEPARTMENT STREETS PROJECT NAME MECHNICAL SWEEPER FY13 FY14 FY15 FY16 Unscheduled $220,000 DESCRIPTION OF PROJECT This is a request for a mechanical street sweeper. This would replace our 2005 sweeper. Mechanical sweepers still have a place in our fleet as they can be used in weather below freezing because they can operate without water. ALTERNATIVES CONSIDERED Continue to use 2005 model. Lease. ADVANTAGES OF APPROVAL More reliable newer equipment. Much less expense for maintenance. Better job of sweeping. Better fuel mileage and lower emissions. Less down time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Street Maintenance Fund New Replacement Equipment Project FY17 Page 15 189 CIP Project Fund Street Maintenance District PROJECT NUMBER WW23 DEPARTMENT STREETS PROJECT NAME MINI EXCAVATOR & TRAILER FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department. ALTERNATIVES CONSIDERED Continue to rent this piece of equipment ADVANTAGES OF APPROVAL Give’s both the Water and Street Departments a piece of equipment that can work in small spaces ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe FUNDING SOURCES Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.) New Replacement Equipment Project FY17 Page 16 190 Curb ReplacementsCapital Improvement PlanFinancial SummaryCurrent YearFY12 FY13 FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP92,903$ 228,709$ 438,609$ 351,809$ 350,974$ 172,831$ ‐$ Plus: Street Mtc Revenues Dedicated to Curb Replacement 85,806$ 159,900$ 213,200$ 269,165$ 271,857$ 274,575$ ‐$ Plus: Gas Tax Dollars for Curb Replacements50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ ‐$ Less: Scheduled CIP Project Costs‐$ (350,000)$ (320,000)$ (500,000)$ (250,000)$ ‐$ Projected Year‐End Cash Dedicated to CIP228,709$ 438,609$ 351,809$ 350,974$ 172,831$ 247,406$ ‐$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14 FY15 FY16 FY17Estimated Annual Street Mtc Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations0%0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %2.0%4.0%6.0% 8.0% 10.0% 10.0% Plus: Increase Dedicated to Curb Replacements2.0%2.0%2.0% 2.0% 0.0% 0.0% Total % Dedicated to CIP4.0%6.0%8.0% 10.0% 10.0% 10.0%Total Estimated Revenues Dedicated to Curb Replacement CIP106,600$ 159,900$ 213,200$ 269,165$ 271,857$ 274,575$ ProjectedProjected600,000.00500,000.00400,000.00300,000.00200,000.00100,000.000.00FY13 FY14 FY15 FY16 FY17 UnscheduledCurb Replacement Fund ProjectsPage 1191 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Curb Replacement FundCR01STREETSCURB REPLACEMENTS$350,000$320,000$500,000$250,000Summary for Curb Replacement Fund (1 item)Totals by year:$350,000 $320,000$500,000FY13FY14FY15FY16UnscheduledFY17$250,000Page 2192 CIP Project Fund Curb Replacement Fund PROJECT NUMBER CR01 DEPARTMENT STREETS PROJECT NAME CURB REPLACEMENTS FY13 FY14 $350,000 FY15 $320,000 FY16 $500,000 Unscheduled DESCRIPTION OF PROJECT This item is the replacement of existing deteriorated curbs and gutters. We estimate that approximately 6-8 blocks (both sides of the street) would be able to be replaced each year, if this were the only source of project funding. Preference will be give to funding projects that can combine or leverage this money with other funds, in order to accomplish more total curb replacements. Eligible curbs are those listed as "failing" on the City's curb condition inventory. ALTERNATIVES CONSIDERED Do not replace the curbs ADVANTAGES OF APPROVAL This aging infrastructure will be repaired. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintenance District annual assessment is combined with Gas Tax to accomplish these projects. New Replacement Equipment Project FY17 $250,000 Page 3 193 Street Reconstruction Capital Improvement PlanFinancial SummaryCurrent YearFY12 FY13 FY14 FY15 FY16 FY17UnscheduledProjected Beginning Reserve Balance Dedicated to CIP‐$ 159,952$ 304,752$ 384,452$ (331,051)$ 158,291$ Plus: Street Maintenance Assessments Dedicated159,952$ 319,800$ 479,700$ 484,497$ 489,342$ 494,235$ Less: Scheduled CIP Project Costs(175,000)$ (400,000)$ (1,200,000)$ ‐$ ‐$ (3,020,000)$ Projected Year‐End Cash Dedicated to CIP159,952$ 304,752$ 384,452$ (331,051)$ 158,291$ 652,526$ (3,020,000)$ Assumptions Made for Revenue Estimates:Current YearFY12FY13FY14FY15 FY16 FY17Estimated Annual Street Reconstruction Revenue2,665,000$ 2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ Estimated Annual Increase ‐ Attributed to Annexations0%0%1%1%1%Total Estimated Revenues2,665,000$ 2,665,000$ 2,665,000$ 2,691,650$ 2,718,567$ 2,745,752$ Current Revenues Dedicated to CIP %0.0%6.0% 12.0% 18.0% 18.0% 18.0% Plus: Increase Dedicated to Reconstruction6.0%6.0%6.0%0.0% 0.0%0.0% Total % Dedicated to CIP6.0%12.0% 18.0% 18.0% 18.0% 18.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP159,900$ 319,800$ 479,700$ 484,497$ 489,342$ 494,235$ 3,500,0003,000,0002,500,0002,000,0001,500,0001,000,000500,0000FY13 FY14 FY15 FY16 FY17 UnscheduledStreet Reconstruction Projects Page 1194 CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY13FY14FY16UnscheduledFY15FY17Street ReconstructionREC01STREETSBaxter Lane (19th to Buckrake) ‐ a segment of the area included in Street Impact Fee item SIF02$175,000$350,000REC03STREETSBaxter Lane (Buckrake Lane to Davis) ‐ a segment of the area included in Street Impact Fee item SIF02$520,000REC04STREETSStory Street (Church Avenue To Tracy Avenue)$400,000REC05STREETSGrand Avenue (Olive Street to Garfield Street)$850,000REC06STREETSOlive Street (Church Avenue to 8th Avenue)$1,000,000REC07STREETSBaxter Lane (West of 7th Avenue)$900,000SIF08STREETSDurston Road (Fowler to Ferguson)$600,000Summary for Street Reconstruction (7 items)Totals by year:$175,000 $400,000 $1,200,000$3,020,000FY13FY14FY15FY16UnscheduledFY17Page 2195 DURSTON RD W BABCOCK ST W MAIN ST S 19TH AVE N FERGUSON AVE N 19TH AVE DURSTON RD W MAIN ST HUFFINE LN N 7TH AVE DAVIS LN BAXTER LN W COLLEGE ST E MAIN ST W KAGY BLVD N ROUSE AVE W OAK ST N 7TH AVE N 19TH AVES 19TH AVEFOWLER LNCity Limits Durston(Feguson to Fowler) Baxter(Davis to Buckrake) Baxter(19th to Buckrake)Baxter(West of N 7th Ave) Olive(Church to 8th) Story(Church to Tracy) Grand(Olive to Garfield) 196 CIP Project Fund Street Reconstruction PROJECT NUMBER REC01 DEPARTMENT STREETS PROJECT NAME Baxter Lane (19th to Buckrake) - a segment of the area included in Street Impact Fee item SIF02 FY13 $175,000 FY14 FY15 $350,000 FY16 Unscheduled DESCRIPTION OF PROJECT Roadway has been widened in a piecemeal fashion as adjoining properties developed, and most of the work is needed on the north half. Some sections of original roadway remain, and may require additional structural strengthening prior to a mill and overlay. Project will also include curb, gutter sidewalk and bike lanes. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintenance District - Reconstruction Funds New Replacement Equipment Project FY17 Page 3 197 CIP Project Fund Street Reconstruction PROJECT NUMBER REC03 DEPARTMENT STREETS PROJECT NAME Baxter Lane (Buckrake Lane to Davis) - a segment of the area included in Street Impact Fee item SIF02 FY13 FY14 FY15 FY16 Unscheduled $520,000 DESCRIPTION OF PROJECT This project includes installing curb, gutter, sidewalk and bike lanes on this section of Baxter Lane. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintenance District - Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 4 198 CIP Project Fund Street Reconstruction PROJECT NUMBER REC04 DEPARTMENT STREETS PROJECT NAME Story Street (Church Avenue To Tracy Avenue) FY13 FY14 $400,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Should be reduced if consistent maintenance is performed on the rebuilt street. FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 5 199 CIP Project Fund Street Reconstruction PROJECT NUMBER REC05 DEPARTMENT STREETS PROJECT NAME Grand Avenue (Olive Street to Garfield Street) FY13 FY14 FY15 $850,000 FY16 Unscheduled DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 6 200 CIP Project Fund Street Reconstruction PROJECT NUMBER REC06 DEPARTMENT STREETS PROJECT NAME Olive Street (Church Avenue to 8th Avenue) FY13 FY14 FY15 FY16 Unscheduled $1,000,000 DESCRIPTION OF PROJECT Reconstruction of the street, including repairs to sidewalks, curbs, gutters and pedestrian ramps as needed. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds New Replacement Equipment Project FY17 Page 7 201 CIP Project Fund Street Reconstruction PROJECT NUMBER REC07 DEPARTMENT STREETS PROJECT NAME Baxter Lane (West of 7th Avenue) FY13 FY14 FY15 FY16 Unscheduled $900,000 DESCRIPTION OF PROJECT Roadway has been widened in a piecemeal fashion as adjoining properties developed. Some sections of original roadway remain, and may require additional structural strengthening prior to a mill and overlay. Project will also include curb, gutter sidewalk and bike lanes. ALTERNATIVES CONSIDERED None. Pavement maintenance activities deemed largely ineffective due to condition. ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 8 202 CIP Project Fund Street Reconstruction PROJECT NUMBER SIF08 DEPARTMENT STREETS PROJECT NAME Durston Road (Fowler to Ferguson) FY13 FY14 FY15 FY16 Unscheduled $600,000 DESCRIPTION OF PROJECT TOTAL PROJECT COST: $1,500,000. THIS PROJECT REQUIRES A SUBSTANTIAL AMOUNT OF STREET IMPACT FEE FUNDING = $900,000. Over recent years, Durston Road has been significantly improved, except for this small portion of the road. This ~1/4 mile length of road needs to be improved with completed sidewalks, bike lanes, and additional driving and turn lanes. ALTERNATIVES CONSIDERED none ADVANTAGES OF APPROVAL Maintenance activities, primarily pothole patching and spot repairs, are no longer sufficient to preserve this street and can be considered stop gap. Once the street is rebuilt standard O&M procedures will once again be cost effective in extending the life of the street. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES Street Maintence Reconstruction Funds, Street Impact Fees New Replacement Equipment Project FY17 Page 9 203