HomeMy WebLinkAboutResolution No. 4352, Change Order 2 for College and 11th Roundabout Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Brian Heaston, Project Engineer
Debbie Arkell, Director of Public Services
SUBJECT: College/11th Roundabout - Change Order No. 2
MEETING DATE: November 7, 2011
AGENDA ITEM TYPE: Consent.
RECOMMENDATION: Motion and vote to ratify signature of City Manager for College/11th
Roundabout – Change Order No. 2.
BACKGROUND: Attached is a copy of Change Order Number 2 for the above referenced
project. This change order includes twenty-four (24) items and increases the contract price by a
net value of $19,385.00. Contract time is also extended by twenty (20) days. The recommended
increase in contract cost and time is reasonable and commensurate to the work involved.
Specific details on all 24 items are attached to this memorandum. A general summary of change order highlights is provided below.
Items 1 – 20 simply rectify final installed quantities for the project. Eleven of these twenty items
deduct from the contract price as installed quantities were less than estimated. The remaining 9
items add to the price due to larger installed quantities over estimated. These rectified items reduce the contract price by a net value of (-$7,768.75)
Items 21 – 24 contain new work. These items were not contemplated and accounted for in the
Contractor’s bid as they were outside the original scope of the construction contract. During
construction, it was decided to facilitate future installation of a Rectangular Rapid Flash Beacon (RRFB) pedestrian-activated crossing system. Due to high pedestrian volumes traversing the
intersection, Staff determined it prudent and advantageous for the Contractor to complete all
work necessary to allow easy installation of the RRFB system at a future date by City sign/signal
crews. Realizing the potential for a significant increase in contract price related to the RRFB addition to the contract, Staff notified the Commission that it would pursue this new work unless specifically asked to abandon the concept. Opposition to the idea was not received, thus RRFB
related work ensued. Item 21 details the work completed on the RRFB components. This cost
does not include the actual RRFB devices themselves; this purchase will be made by the City at a
future date if determined necessary to mitigate pedestrian/vehicle conflicts should the need arise. Items 22 – 24 were ancillary components to the RRFB related to necessary changes in sign bases, signs, and ADA curb ramp modifications. Total net increase in contract price related to
new work completed in Items 21 – 24 amounts to $27,153.75
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Extension of contract time is related to additional time needed to complete the new work
commensurate with installation of RRFB components. Furthermore, the initial stages of
construction progressed slowly due to Contractor taking discreet caution in working around a
large number of critical utilities (e.g. primary MSU power feed, NWE gas main, high-consequence fiber-optic communications line) within the project excavation limits. Contractor is
commended for not damaging any utilities during the prosecution of the work despite the large
number of conflicts present in the project area. Notwithstanding the extension of contract time,
the Contractor completed the project substantially by the contractual drop-dead date of August
23, 2011.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Overall, this change order increases the current contract amount by
$19,385.00 from $651,547.35 to $670,545.35. The project was awarded at a value of
$652,747.35. The final construction cost of $670,545.35 represents a 2.8% increase in contract
above the awarded bid amount. The project is funded entirely with street impact fees.
Attachments: Change Order No. 2
Resolution 4352
Report compiled on: October 19, 2011
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COMMISSION RESOLUTION NO. 4352
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT
WITH KNIFE RIVER, BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 2nd day of May 2011, authorize award of the bid for
the College Street and 11th Avenue Roundabout Project, to Knife River - Belgrade, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and Knife River - Belgrade, as contained in Change Order No. 2, attached hereto, be
and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the
contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such
signature.
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Resolution No. 4352, Change Order2 for 11th/College Roundabout
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PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 7th day of November, 2011.
__________________________________________
JEFFREY K. KRAUSS Mayor
ATTEST:
________________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
_____________________________________________
GREG SULLIVAN
City Attorney
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