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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Jason Shrauger, Fire Chief
SUBJECT: Building Inspection 1st Quarter FY12 Update
July 1, 2011 – September 30, 2011
MEETING DATE: October 24, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending September 30, 2011.
BACKGROUND: Because of the difficulties with estimating Building Inspection revenues
and workloads, we committed to make quarterly reports regarding revenues, staffing levels and
operating costs within the department.
The following sections represent the FY12 1st Quarter.
A. REVENUE: Our total revenue for the 1st quarter was $283,261.
First Quarter Monthly Revenues
July $109,295
August $96,774
September $77,192
Average Monthly Revenues: $94,420
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B. EXPENDITURES: Our total expenditures for the 1st Quarter were $216,904.
First Quarter Expenditures
July $72,847
August $72,534
September $71,523
Average Monthly Expenditures: $72,301
Building Division Revenue/Expenditure Comparison
FY2012
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
FY2011
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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C. CASH RESERVE: The Administrative rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY12 was $803,136.
At the beginning of the 1st quarter the Building Inspection Fund Cash Reserve was $814,982.
At the end of the 1st quarter our Cash Reserve balance was $881,339. Our current Cash
Reserve Fund balance represents about 102% of our FY2012 budget.
D. PERMIT ACTIVITY: New Building Permits.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 971 971
Electrical 184 184
Plumb/Mech 243 243
Fire Systems 26 26
Demolition 11 11
Total Permits 1435 1435
E. NEW BUILDING VALUATION: New Construction Only - Does not include tenant
improvements, remodels, re-roofs, etc.
Occupancy Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial $3,159,685 $3,159,685
Residential $26,527,478 $26,527,478
Total $29,687,163 $29,687,163
F. PLAN REVIEW: Completed Plan Reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 124 124
Residential 165 165
Total 289 289
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G. BUILDING INSPECTION: Completed Building Inspections;
Average Daily Inspections (per inspector) Standard 15
July 20.26
August 19.60
September 19.37
Average inspections per day for the quarter- 19.74
The total number of completed inspections for the 1st quarter was 3867
H. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
New Cases 7 7
Closed Cases 16 16
Citizen Complaints 16 16
Stop Work Orders 18 18
Business License Inspections 223 223
Building Inspections 983 983
I. STAFFING: At this time, the Building Division staff consists of the Chief Building Official,
2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator,
and 1 Permit Technician. The COB Fire Chief currently serves as the Building Division
department head.
J. STATE OF THE DIVISION: While the summer building season is waning and the fall/winter
seasons are upon us the building division staff is still very busy in all areas. In addition to the
work at hand, staff is preparing for our winter building season by developing a winter work
program that will take advantage of any “extra” time that may result from our seasonal
slowdown in permit activity. As part of our winter program, we are in the process of preparing
a winter training schedule with ICC (International Code Council) and IAPMO (International
Association of Plumbing and Mechanical Officials) sponsored classes that will be available to
anyone who is interested, including other jurisdictions, Architects, Engineers, local
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contractors and other city departments. In addition, we will keep with our policy of in house
cross training in order to maintain our staff’s flexibility and versatility.
As always, we will continue working to maintain an open line of communication between
building division staff, local contractors, homeowners, suppliers, design professionals and
other city departments. We’ll also continue working with the Planning Department to promote
adoption of the International Property Maintenance Code.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenue for the 1st Quarter averaged $94,420 per month and
totaled $283,261 for the quarter.
Our monthly expenditures for the 1st quarter averaged $72,301 per month and totaled $216,904
for the quarter.
The Building Division Reserve Fund balance at the end of the 1st Quarter was $881,339 which
equals approximately 102% of our approved FY12 budget amount of $868,136.
Attachments: None
Report Compiled On: October 5, 2011
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