HomeMy WebLinkAbout09-13-11 Special North Seventh Urban Renewal Board Minutes I���� APPROVED minutes from September 13, 2011 special board meeting
URBAN RENEWAL IBBABB
Voted on during October 6, 2011 meeting
held at the Stiff Building, upper conference room
TO DO List: Everyone attend September 26 commission meeting 8v
attend October 6 board meeting
Michelle chat with Jeff Krauss
Keri follow UHaul sketch plan review
Attendance: Andrew Cetraro, Mike Hope, Carl Solvie, Michelle Wolfe, Susan Fraser,
Brett Potter, Scott Hedglin, Keri Thorpe
Call to Order - Michelle called to order at 7:00am.
Public Comment - none.
UHaul participation agreement
Keri reported she met with legal and financial yesterday, noting the participation
agreement gets messy because not pure N7Rehab program. She had a new idea - Brett
applying for N7Rehab grant for just their proposed portion of the work. Board could
approve up to 15% for that work then city staff could get bid out for N7 portion of the
proposed project. She went on to say it must be a public bid process because using
city monies. With this approach it is something the board has already done.
Brett handed out document (attachment A). He has already contacted Knife River,
Sime and Cashmans about project and has already signed contractor agreements -
C8vH finishing work this week. Mike suggested taking the city out of the project,
similar to downtown with the explosion site. Michelle asked Brett in reference to his
handout - where does this work get us? Brett replied that property owner and himself
will attend October 6 board meeting with firm costs list for agreement finalization with
the plan of starting actual work on October 15. He said the sketch plan review will be
to the city next week.
Discussion. Michelle noted this project epitomizes NSURB's goals. Keri advised the
board it would be a violation of purchasing policies to go forward as currently planned,
i.e. no public bid process. Brett said he has told the owners the actual work with be
concurrent with the formal agreement processing. Mike noted the commission can
overrule.
FY12 budget amendment for UHaul project
Budget adjustment is on the September 26 commission consent agenda, reported Keri.
Could include Brett's visuals. Mike suggested a $50K line item in the budget chatting
with Jeff on how to take to the city.
Keri suggested taking monies from the fagade improvement, demolition and right of
way balances - $16K from both fagade and demolition and $18K from right of way.
Susan F made the motion directing staff to forward an FY 12 budget amendment to the
City Commission as suggested. Andrew seconded the motion. All in favor.
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URBAN RENEWAL IBBABB
FYI
At October 6 board meeting Carl wants to discuss insurance for board in cases of
lawsuit.
Adjournment
Michelle adjourned the meeting at 7:48am.
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in
Memo Attachment A
A R C H f T E C T S
date: September 12,2011 copy to: NA
project no: - sent by: Brett Potter,AIA,LEE AP
project: U-Haul Master Plan Project
regarding: Bid Set Documents,Permitting,Contractor Selection,Construction,Grant Funding
sent to NSURB
NSURB,
FOCUS Architects&U-Haul would like to propose the following financial partnership agreement regarding the payment of
design professional services to complete the U-Haul'Master Plan Project.
BREAK DOWN OF FEES TO COMPLETE BIDDING&PERMITTING fir.CONSTRUCTION PHASE
1. PRELIMINARY PHASE FOCUS Architects($7,200.00)
Total Cost for U-Haut = $ 0.00
Total Cost for NSURB = 7,200,00
2, BID SET PHASE FOCUS Architects($8,750.00)
Total Cost for U-Haul = $ 7,925.00
Total Cost for NSURB = $ 925.00
3. Project Sign Board Rendering($550,00)
Total Cost for U-Haul = $ 35000
Total Cost for NSURB = $ 0.00
4, Project Sign Board Fabrication&Installation($450.00)
Total Cost for U-Haul = $ 4517.00
Total Cost for NSURB = $ 0.00
5. C&H Engineering Consultant($1,000.00)
Totals Cost for U-Haul = $ 350.00
Total Cost for NSURB = $ 650.00
6. Publlc Right of"day Easement($300,00)
Total Cost for U-Haul = $ 0.00
Total Cast for NSURB = $ 300.00
7. Landscape Architect Consultant($800,00)
Total Cost for U-Haul = $ 400.00
Total Cost for NSURB = $ 40000
TOTAL U-HAUL COST = $ 9,475.00
TOTAL.NSURB COST = ($9,475,00-$7,200.00 aid _ 2,275.00
8. Permitting&Impact Fee's if applicable(TBD)
Total Cost for U-Haul = %35 Total Cost
Total Cast for NSURB = %65 Total Cost.
End of Memo
Brett R.Patter,AIA,LEER AP
Principal
1"he information in this Proposal is intended only for the individual or entity to which it is FOCUS Archtt is
addressed and may Contain information that is proprietary, confidential or exempt from 312 Accola Drive
Bozeman,Montana 59715
disclosure under applicable law. It the readee of this Proposal is not the intended Tee 405l579.WO
recipient, or the employee or agent responsible for delivering; thus Proposal to the
urrtended recipient, you are hereby notified that any dissemination, distribution,
forwarding or copying of this Proposal is strictly prohibited. If you have received this
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