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Home My WebLink About11- Biosolids and Green Waste Disposal Interlocal Agreement between City, County and Gallatin Waste District BoardCONTRACT ROUTING FORM CONTRACT NO: 2012-079 INSTRUCTIONS: All original contracts must first be signed and notarized by the contractor, then routed to the authorized Gallatin County representatives according to the Small Purchasing Policy (Resolution #2008- 085) and the Service Contract Procedure Guidelines- All contracts will be routed back to the originating department who MUST forward the original contract to the Clerk & Recorder for filing. NO EXCEPTIONS! (NOTE: If contractor requires an original document, two contracts must be routed.) I 1. This section to be completed by: Department Head, Board Chairperson or Elected Official DATE: I /,-3/ // FUND #. . - Vll MENT: 0 RESPONSIBLE DEPART SIGNATURE: CONTRACT NAME: ZZ CONTRACT AMOUNT: $ AMOUNT IS WITHIN MY BUDGET: [1YES ❑ NO /V CONTRACT AMOUNT IS WITHIN APPROVED PURCHASE AUTHORITY: ❑ YES ❑ NO /I/, MINIMUM SOLICITATION REQUIREMENTS HAVE BEEN DOCUMENTED: ❑YES ❑ NO /14 *IF "NO" ANSWERED TO ANY QUESTION ABOVE, EXPLAIN REASONS and SEND TO COUNTY ADMINISTRATOR FOR REVIEW, START DATE! 9 /,q � 1 2,p// EXPIRATION DATE: `DESCRIPTION PF CONTRACT / GOODS OR SERVICES I SCOPE OF WORK. Tcz / 1 7V)- , 17�FAI?lZeM **IF THIS 1 / A MODIFICATION, WORK ORDER OR AMENDMENT OF EXISTING CONTRACT PROVIDE ORIGINAL CONTRACT #-, DATE SIGNED BY CONTRACTOR: 2. Finance Director complete, if amountfs $1,50P e r. FINANCE DIRECTOR APPROVE 2 2:/ 211 MCI 3. County Administrator complete, if necessary. 4. County Commissioner approval required?: N Yes []No 6. Clerk and Recorder: Date Recorded: 10 1 4 12011 DATE: — 1 6. Responsible originating department must send one approved contract to contractor. 0 Revised: 08115/08 INTERLOCAL AGREEMENT FOR BIOSOLIDS AND GREEN WASTE DISPOSAL AND MANAGEMENT FOR BENEFICIAL REUSE BETWEEN THE GALLATIN SOLID WASTE MANAGEMENT DISTRICT BOARD GALLATIN COUNTY COMMISSION AND THE CITY OF BOZEMAN This Interlocal Agreement for biosolids and green waste disposal and management for beneficial reuse takes effect on the day of � `= , 20 , by and between:. GALLATIN SOLID WASTE MANAGEMENT DISTRICT (GSWMD) BOARD (Board), P.O. Box 461, Three Forks, MT 59752; GALLATIN COUNTY COMMISSION (County), 311 West Main Street, Bozeman, MT 59715; and THE CITY OF BOZEMAN (City), P. 0. Box 1230, Bozeman, MT 59771 - 1230, CONTENTS I. Purpose 2. Term of Agreement 3. Material Handling 4. Wood Waste 5. Cost of Disposal 6. Hours of Operation 7. Record Keeping and Payment of Tipping Fees 8. Regulatory Requirements and Permitting 9. Project Safety 10. Services, Materials and Equipment 11. Ownership of Materials 12. Entire Agreement 13. Amendments 14. Severability IT IS UNDERSTOOD AND AGREED as follows: PURPOSE The City desires to dispose of dewatered biosolids generated at their Water Reclamation Facility at the Logan Landfill. The Board desires to beneficially reuse the dewatered biosolids as a component in creating compost. The purpose of this Interlocal Agreement (Agreement) is to provide disposal services for the dewatered biosolids at the Logan Landfill from the City of Bozeman, and the beneficial reuse of those dewatered biosolids by the Board. biosolids Interlocal Agreement Page 1 TERM OF AGREEMENT: The initial term of this Agreement will begin in the summer of 2011 and will terminate June 30, 2014, at which time the Agreement will be automatically renewed for successive five (5) year terms. However, this Agreement may be terminated sooner by either party by delivery of written notice to the other party with such notice required a minimum of one (1) year prior to the expiration of the current agreement. Such Notice of Termination shall be made either by personal service or by certified mail, return-receipt requested, on the other party at the address listed at the beginning of this Agreement. MATERIAL HANDLING- A. The Board shall be responsible for providing a suitable and legally- established Materials Management Site for the beneficial -reuse of the dewatered biosolids. B. City shall be responsible for transporting the dewatered biosolids to the Logan Landfill. When wood waste is available, each load will consist of a mix of wood waste and dewatered biosolids. The dewatered biosolids will be placed on top of the wood waste. These loads will be deposited into an area designated by the Board and will be used in compost production. C. The disposal of dewatered biosolids not mixed with wood waste into the beneficial reuse area will be at the discretion of the Logan Landfill manager, If not disposed of the beneficial reuse area, the material will be deposited into the lined cell of the Logan Landfill, 4, WOOD WASTE IN CONNECTION WITH BIOSOLIDS DISPOSAL: A. The wood waste and/or other green waste disposed of at the GSWMD Bozeman Convenience Site on Story Mill Road will be shredded/chipped by the Board. The entirety of this waste will be left on -site and made available to the City at no cost to use in material handling. City will be responsible for hauling the shredded/chipped wood waste from the Bozeman Convenience Site to the Water Reclamation Facility. This waste will be used as described in Section 3.B of this Agreement, B. Wood waste and/or other green waste collected by the City during their course of duties will be deposited at the Water Reclamation Facility once construction activities at the Facility allow for safe access to the site. City will be responsible for the shredding/chipping of this waste. This waste will be used as described in Section 3.13 of this Agreement. Biosolids Interlocal Agreement Page 2 5. COST OF DISPOSAL: A. When the dewatered biosolids are mixed with wood waste, as described in Section 3,13 of this Agreement, the tipping fee at the Logan Landfill will be assessed on a per ton basis of the dewatered biosolids only (no fee will be assessed for the wood waste). The tipping fee will be charged at twenty -five percent (25%) of the "regular municipal solid waste fee" in effect at the time of disposal, rounded to the nearest whole dollar. B. If wood waste is not available to mix with the dewatered biosolids, and the dewatered biosolids must be disposed of in the lined cell rather than the beneficial reuse area, the tipping fee at the Logan Landfill will be assessed on a per ton basis and will be charged at the "regular municipal solid waste fee" in effect at the time of disposal, C. If the dewatered biosolids are not mixed with wood waste and the product is disposed of in the beneficial re-use area as described in Section 3.0 of this Agreement, the tipping fee at the Logan Landfill will be assessed on a per ton basis and will be charged at twenty-five percent (25%) of the "regular municipal solid waste fee" in effect at the time of disposal, rounded to the nearest whole dollar. 6. HOURS OF OPERATION: The City and/or its contracted transfer hauler(s) will have access to the Logan Landfill during the regular hours operation, 7. RECORD KEEPING AND PAYMENT OF TIPPING FEES: The Board will establish a separate charge account for the tipping fees for dewatered biosolids not mixed with wood waste. The Board will keep a record of the date, time and weight of each such load. The Board will bill the City monthly for the amount of refuse received. The City will pay the Board within forty-five (45) days of receipt of the bill. 8. REGULARTORY REQUIREMENTS AND PERMITTING: The Board shall be responsible for compliance with applicable laws and regulations regarding beneficial reuse of dewatered biosolids including 40 CFR Part §503. The Board shall also be responsible for all necessary licensing and permitting under applicable state or federal statutes or rules, including but not limited to Administrative Rules of Montana 17.50.412. 9. PROJECT SAFETY: The Board is responsible for all items related to job safety at the Logan Landfill. City assumes no role or responsibility for advising or assisting GSWMD and Board with project safety. Biosolids Interlocal Agreement Page 3 10. SERVICES, MATERIALS AND EQUIPMENT: The Board shall provide and assume responsibility for all services, licensing, materials, equipment, labor, machinery, tools, facilities and all other incidentals necessary for the performance, testing, start-up and completion of all work associated with the beneficial reuse of the dewatered biosolids. The City shall provide and assume responsibility for all services, licensing, materials, equipment, labor, machinery, tools, facilities and all other incidentals necessary for the production of dewatered biosolids and for the delivery of dewatered biosolids to the Logan Landfill. IL OWNERSHIP OF MATERIALS: The Board will become owner of all dewatered biosolids and/or mixed dewatered biosolids upon delivery of those materials to the Logan Landfill, as well as any product produced through the beneficial reuse process. 11 ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties. No alterations, modifications, or additions to this Agreement shall be binding unless reduced to writing and signed by the parties to be charged herewith. No covenant, term or addition to this Agreement shall be deemed waived by either party unless such waiver shall be reduced to writing and signed by the parties. 13. AMENDMENTS: The terms and conditions of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. No oral modification shall be enforceable. 14, SEVERABILITY: The provisions of this Agreement shall be deemed independent and severable, and the invalidity, partial invalidity, or unenforceability of any one provision or portion thereof shall not affect the validity or enforceability of any other provision herein. GALLATIN SOLID WASTE DISTRICT BOARD ( I bave Hanson, Chair Biosolids Interlocal Agreement Page 4 GALLATIN COUNTY COMMISSION Attest: Charlotte Mills, County Clerk & Recorder Attest 0 IN C 0 illiam A. Murdock, CITY OF BOZEMAN Chris A- Kukulski, City Manager Biosolids Interlocal Agreement Page 5