HomeMy WebLinkAboutRes. 4350, change orders 6,7, and 8 for city shopsCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Approve Resolution 4350 authorizing the City Manager to sign
Change Orders 46, 7, and 8, for the Remodel and Renovation of the City Shop
Complex at 814 North Bozeman. The combined Change Orders for this resolution is for
the dollar amount of $1,501.00.
MEETING DATE: October 10, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4350 authorizing the City Manger to sign
Change Orders 46, 7, and 8, for the Remodel and Renovation of the City Shop Complex at 814
North Bozeman in the amounts of. Change Order 46, is for the replacement of a code compliant
cabinet over the range in the kitchen, $266.00; Change Order 47, install new electrical outlet
feeds to replace the old one that was found to be under the slab floor in the new women's locker
room /restroom during demolition, $604.00; Change Order 48, relocate the ice machine that
needed to be moved due to changes in the drain lines that were removed to accommodate the
relocation of the new Forestry Office, $631.00.
BACKGROUND: Work on the renovation of the City Shop Complex is nearing completion.
Work on the project started in June and is progressing well. The attached resolution includes 3
Change Orders. These changes address code related issues, problems that were uncovered
during demolition, and plumbing and electrical work to reinstall the ice machine at a new
location. An explanation of each of the changes follows:
Pg 1
Change Order 46 is for the replacement of a code compliant cabinet over the range in the
kitchen. The original plan was to reuse the existing cabinets from the old break room. The
cabinets to be reused were full height. The cabinet that is located over the kitchen stove has to
be at least 30 inches above the burner area. The cabinets that we were planning to reuse would
not work for this application so a new cabinet was ordered and will be installed at the proper
height. The cost for the new cabinet, installation, and to paint and patch the wall came to
$266.00
Change Order 47 is an electrical change to install a new electrical feed to replace the old feed
line that was found under the slab floor during demolition. The new line was rerouted from the
electrical panel over the ceiling where it will now be accessible. The line served multiple
receptacles for the front portion of the shop office. The tie in for the new electrical service and
connection to the meter box is $604.00
Change Order 48 is to relocate the ice machine that needed to be moved due to changes in the
drain lines that were removed to accommodate the relocation of the new Forestry Office. The
mop sink that the ice machine drained into was removed as part of the office reconfiguration.
The new location for the ice machine required power and electrical service. Total cost for the
plumbing and electrical work is $631.00.
Total cost for these three Change Orders is $1,501.00.
UNRESOLVED ISSUES: None at this time. A meeting was held on Friday, September 30, to
review the current status of the project. A punch list of remaining items was developed and the
contractor is going to formalize the list and provide a time by which of the work items will be
addressed.
The Walker bid shows Alternate 42, in the amount of $36,600.00, which is to replace 6 overhead
garage doors with newer more energy efficient units. The contractor has been asked to hold this
price and should all the money not be spent in the dollar figures shown, or another source of
funds identified this work will be added through a change order. Once the project is nearing
completion some of these doors may be installed.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The costs associated with the items in these Change Orders will be
paid out of the project contingency fund. The Project Budget is shown below. The amount
remaining in the contingency fund at this time, prior to the cost of these three Change Orders, is
$28,062.00.
Pg 2
Shops Complex Remodel Project Budget
Walker Contract
$254,950.00
Plan Review Fee
$599.30
Permit Fee
$927.50
Water Inspection
$100.00
Sewer Inspection
$20.00
Architectural Fees
$19,999.00
Advertising and Printing
$5,000.00
Contingency Fund
$34,986.00
Furniture, Fixtures,
($1,108.00)
Equipment and Owner
Code Compliant Kitchen Cabinet
Provided Items
$23.418.20
TOTAL $340,000.00
Project Contingency
$34,986.00
Change Order #1R
Electrical Changes
($423.00)
Change Order # 2R
Relocation of Washer and Dryer
($2,993.00)
Change Order 43R
IT Electrical Changes
($752.00)
Change Order 44
Additional Sheet Flooring
($1,648.00)
Change Order 45
2 Additional Metal Doors and Frames
($1,108.00)
Change Order 46
Code Compliant Kitchen Cabinet
($266.00)
Change Order 47
New Electrical Feed of Front Office
($604.00)
Change Order 48
Relocate the Ice Machine
($631.00)
Total Change Orders
($8,425.00)
REMAINING
CONTINGENCY BALANCE:
$26,561.00
Attachments: Change Order Forms #6, #7, and 8
Change Order Resolution # 4350
Report compiled on: October 3, 2011
COMMISSION RESOLUTION NO. 4350
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, APPROVING ALTERATION /MODIFICATION OF
CONTRACT WITH WALKER CONSTRUCTION, BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 6th day of June 2011, authorize award of the bid
for the Remodel and Renovation of the City Shop Complex at 814 North Bozeman Ave. to Walker
Construction, Belgrade, Montana; and
WHEREAS, Section 7 -5 -4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and /or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and /or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and /or alterations to the contract between the City of Bozeman,
a municipal corporation, and Walker Construction, Belgrade, Montana, as contained in Change Orders 46,
7, and 8, attached hereto, be and the same are hereby approved; and the City Manager is hereby
authorized and directed to execute the contract change order for and on behalf of the City; and the City
Clerk is authorized and directed to attest such signature.
1 of 2
Resolution No. 4350, Change Order#6, #7, #8
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 10th day of October, 2011.
JEFFREY K KRAUSS
Mayor
ATTEST:
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
GREG SULLIVAN
City Attorney
Page 2 of 2
ATTENTION: FROM:
Eryn Nlikelson Josh Anderson
PROJFCT: DATE:
City Shops Remodel 09/26/11
REQUESTED
BY:
Owner
SUBCONTRACTOR:
RE:
RESPONSE DATE:
0 REQUEST BY OWNER ❑ REQUEST BY CONTRACTOR ❑ REQUEST BY SUBCONTRACTOR
❑ REQUEST FOR CHANGE ORDER ❑ URGENT
Remove the cabinet over the range and provide and install a new 15" cabinet,. Paint and patch where
necessary,
Cabinet
$
103.00
Labor
$
75.00
Paint/Patch
$
65.00
Bond/Ins
$
4M
O/P 7%
$
17.00
I%TAX
-$
2.00
TOTAL
$
266.00
This Change Order / Proposal Request will not add additional days to the contract
270 FLOSS FLAT ROAD, STr. A, BELGRADE, MONTANA 59714
T: 406.388.5575 F: 406.388J585
AAMMELL
ATTENIFI 1N: Fatone:
Eryn. Mikelson Josh. Anderson.
PROJECT: DATE:
City Shops Remodel 09/26/11
REQUESTED
BY:
Owner
SUBCONTRACTOR:
RESPONSE DATE:
Q REQUEST BY OWNER ❑ REQUEST BY CONTRACTOR ❑ REQUEST BY SUBCONTRACTOR
❑ REQUEST FOR CHANCE CORDER ❑ URGENT
Refeed outlets that were fed from the underground ruin that was taken out with the woman's locker
room wall.
J laubrich Electric
$
550.00
13ond/Ins
$
9.00
O/P 7%
$
39.00
1 % TAX
$
6.00
TOTAL
$
604.00
This Change Order / Proposal Request will not add additional days to the contract
270 FLOSS FLAT ROAD, STE. A, BELGRADE, MONTANA 54714
T: 406.388.5575 F� 406.388.5585
CHANGE ORDER REQUEST # 8
ATTENTION: FROrsE
Eryn Mikelson Josh Anderson
PROJECT: DATE:
City Shops Remodel 09/28/11
REQUESTED
BY:
Owner
SUBCONTRACTOR: RESPONSE DATE:
RE:
Q REQUEST 13Y OWNER ❑ RI"QUEST BY CONTRACTOR lI REQUEST BY SUBCONTRACTOR
Q
REQUEST FOR CHANGE ORDER ❑ URGENT
Move and re- plumb ice maclifiie. Provide outlet for ice machine..
Premier Plumbing
$
500.00
Haubrlch Electric
$
75M
Bond /Ins
$
9.00
O/P 7%
$
41.00
1 %, TAX
$
6.00
TOTAL
$a
631.00
This Change Order / Proposal Request Nvill not add additional days to the contract
270 FLOSS FLAT ROAD, STdE. A, BELGRADE, MONTANA 5 9714
T:406,388.5575 F:406.388.5585