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Home My WebLink About2009 07 01 FY10 FINAL BUDGET Fiscal Year 2009-2010 Approved Budget City of U ozeman, Montana Approved Budget FY10 2 City of Bozeman, Montana Approved Budget FY10 3 City of Bozeman, Montana CITY OF BOZEMAN, MONTANA FISCAL YEAR 2009-2010 APPROVED ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET CITY COMMISSION Kaaren Jacobson—Mayor Jeff Krauss—Deputy Mayor Sean Becker—Commissioner Eric Bryson—Commissioner Jeff Rupp—Commissioner CITY MANAGER Chris Kukulski - City Manager CITY STAFF Anna Rosenberry, CP A—Finance Director Stacy Ulmen—City Clerk Approved Budget FY10 4 City of Bozeman, Montana PUBLIC REVIEW & PARTICIPATION _______________________________________________________________________________________________ The City encourages open and transparent government—and offers multiple ways to ac- cess this document in an effort to better inform City residents and property owners. • This document is available on the City of Bozeman’s websit e at www.bozeman.net , and • It is also available for review in the office of the Clerk of Commission of the City of Bozeman during regular business hours (8 a.m. to 5 p.m. Monday th rough Friday) at 121 N. Rouse, Bo zeman Montana, and • It is available for review at th e Bozeman Public Library, and • Copies may be purchased fr om the Finance Departmen t, 121 N. Rouse, Bozeman Montana for $35. The public is strongly encouraged to attend all wo rk sessions and pub lic hearings held prior to final adoption of the budget. • Notices for these meetings are published in the legal adv ertisements of the Bozeman Daily Chronicle newspaper, and • Notices for these meetings are posted on the City’s website at www.bozeman.net. • Public Meetings of the City Commission are broadcast live on local-cable Channel 20. Meetings are also re-bro adcast throughout the week. Approved Budget FY10 5 City of Bozeman, Montana DISTINGUISHED BUDGET PRESENTA TION AWARD FOR FY2008-2009 ______________________________________________________________________ The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentati on to the City of Bozeman for its annual budget for t he fiscal year beginning July 1, 200 8. The City has received this award for each b udget it has prepared in the past 18 years. In order to receive this award, a government al unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. This award is valid for a peri od of one year only. We believe our current budget contin- ues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility fo r another award. Approved Budget FY10 6 City of Bozeman, Montana Table of Contents I ntroduction Page 3 Transmittal Letter: Budget Message 9 Core Values 18 Vision Statement, Mission Statement, Goals 19 Adopted Work Plan 20 Demographic and Statistical Information 23 Financial Policies 25 Financial Structure 30 Budget Process 36 Organizational Chart 41 Summaries Financial Summaries 43 Mill Levies & Mill Values 46 Appropriations by Type and Appropriations by Fund 47 Legal Debt Limit and Bond Rating 49 Staffing Summary 50 Revenues, Expenditures, and Fund Balances Revenue Trends & Analysis 51 Expenditure Trends & Analysis 56 Fund Balance & Working Capital Analysis 61 Revenue & Expenditure Details by Fund—Table 64 General Government 79 City Commission 81 City Manager 85 Municipal Court 91 City Attorney 96 Finance 101 Planning 107 Facilities Management 112 Information Technology 115 Public Safety 119 Police 120 Fire 126 Building Inspection 132 Parking 138 Planning Processes 22 Approved Budget FY10 7 City of Bozeman, Montana Table of Contents (cont’d) Public Services 142 Public Services Administration 143 Streets 149 Water Plant 155 Water Operations 161 Wastewater Operations 166 Wastewater Plant 171 Solid Waste Collection 176 Solid Waste Disposal 180 Solid Waste Recycling 182 Vehicle Maintenance 185 Public Welfare 189 Cemetery 190 Parks 194 Forestry 199 Library 203 Recreation 207 Community Development 213 Other 217 Non-Departmental 218 General Obligation (GO) Bonds 221 SID Revolving Fund 223 SID & TIF Bonds 225 Appendices 227 Capital Expenditures Summary 228 Water & Wastewater Rate Increases 229 US Consumer Price Index 230 Transportation GO Bond Debt Schedule 231 Library GO Bond #1 Debt Service Schedule 232 Library GO Bond #2 Debt Service Schedule 233 Lyman Creek #1 & #2 Rev. Bond Schedule 234 Glossary of Key Terms 236 Downtown Tax Increment Bond Schedule 235 Approved Budget FY10 8 City of Bozeman, Montana Approved Budget FY10 9 City of Bozeman, Montana CITY MANAGER’S BUDGET MESSAGE ___________________________________________________________ September 28, 2009 Bozeman City Commission: I am pleased to present the Approved Budget for Fiscal Year 2009-2010 (FY10). With the significant economic changes of the past 18 mo nths, this budget seeks to meet those chal- lenges, enable us to continue to weather th e downturn in our local economy, and ensure that Bozeman continues to be “The Most Livable Place”, now and into the future. Downtown Explosion: On March 5, 2009, the City both responded to a significant public safety emergency, and lost an important piece of our vibrant, historic downtown to a natu- ral gas explosion. As a organization, approximately $330,000 went into funding the staff, equipment and incidental expenses of the im mediate response and subsequent investiga- tion of the event. In May, the Commission created a Blast Clean-up Fund of $300,000 to assist the effected property owners in ex pediting the clean-up (and eventual re- development) of the site. State & Federal Stimulus Funding: With the passage of the American Recovery & Rein- vestment Act of 2009 (ARRA), the city has been aggressively seeking to identify and apply for stimulus dollars. We have a number of worthy projects that are shovel-ready and would create local jobs in the Bozeman community . To date, the following funding oppor- tunities are in various stages of application and approval. STATE House Bill 645 Local Infrastruc ture Projects $621,000.00 Various. STATE State Revolving Fund Program WRF - Admin Lab Building $800,000.00 50% grant, 50% loan STATE Treasure State Endowment WRF—Admin Lab Building $500,000.00 Awarded. FED Department of Justice Police/Courts Automated Ticket- ing System $67,500.00 Applied for. Not Yet Awarded FED Department of Homeland Security Fire Station #1 Replacement $4,500,000.00 Applied for. Not Yet Awarded. FED Department of Energy Energy Efficiency Conservation Block Grants (EECBG) Building Sector, Transportation, Public Buildings $175,500.00 Allocation to City. Plan Adopted June 1 st . FED Department of Energy Methane Co-generation Projects $1,300,000.00 Applied for. Not Yet Awarded. FED Environmental Protection Agency Innovative Energy Conservation $500,000.00 Applied; Did not receive. Entity Description/Source Eligible Use/Identified Use Amount Other Notes TOTAL $8,464,000.00 Approved Budget FY10 10 City of Bozeman, Montana Changes during the past 12 months: Building Activity: Local building activity has many impacts on the operations and fi- nances of the City; from the workload and revenues in the Planning and Building Inspec- tion Divisions to the amount of funding available for Impact Fee programs and increases in Property Tax dollars due to new construction. As with the rest of the nation, credit and other economic factors began effecting the amount of subdivision and construction activity we were seeing come through the doors of our Planning and Building Inspection Divisions in early 2008. By March and April 2008, building and planning revenues were markedly lower than in 2007. With the adoption of the FY09 budget, we committed to monthly mo nitoring and quarterly reports to the Com- mission and the community as workloads and application revenues changed. This was the only way we could adequately respond to an uncertain outlook for workloads and revenue collection. During the first three quarters of FY09, we ma de additional staffing and operational cuts to both the Planning and Building Divisions as application-driven workloads continued to decrease. As of the date of this letter, we are hopeful that we will see a seasonal increase in building and planning activity. However, if seasonal increases are not experienced, fa- ther reductions will be made in these divisions over the summer months, as we prepare to weather very slow fall and winter months in 2009 and early 2010. Property Tax Revenues from New Construction: Because the property on the Prop- erty Tax roll lags nearly 8-20 months by the ti me we receive certified values, we continued to see an on-average increase in our tax base for FY09 (7.5% increase from previous year.) During 2008, local construction significantly declined. Based on our building permit value, we have estimated a 3% increase in pr operty taxes from new construction for the FY10 preliminary budget. The FY10 Certifi ed Taxable Values from the Montana Depart- ment of Revenue indicated a 5.5% growth in our local tax base. Both new construction and a state-wide reappraisal of property values contributed to this increase. Sewer Plant Costs: In November 2008, we opened bids on the much-anticipated Water Reclamation Facility (Sewer Plant) project. This significant upgrade and expansion of our system had been more than 5 years in the making, and had been the source of much analysis from both the project and rate/impact fee funding levels. We were estimating pro- ject costs of roughly $40-45Million, and were surp rised with a low bid on a scaled-back to- tal project totaling $54 Million. Before awar ding the bids, we analyzed rate structures over the life of the construction project that had both “zero-growth” and “moderate-growth” in customer accounts and impact fees. Based on the slow, but continued, growth in our community during this recession, we are pr oposing the adoption of rates under a low growth scenario, resulting in 10.2% rate incre ases each year for the next 3 years. Timing of Water Plant Construction: The City’s facility plan for our water plant and infrastructure had us on a timeline to test and design a new water plant design in FY08- 10 and to begin construction at the beginning of FY11. In early 2009, the engineering firm that had been hired to test and design the plant provided updated cost estimates for the facility of $40.7 Million (above the $33.2 Million in the current Capital Improvements Plan). Given that the slowdown in community growth has made a bit of headway in water capacity, we re-analyzed water rates and are recommending a 5-year plan of 3.2% rate in- Approved Budget FY10 11 City of Bozeman, Montana creases each year, with construction on the new plant to begin in April 2011 (late FY11.) Staffing Levels and Changes Changing economic conditions and decreased new construction will continue to make Gen- eral Fund, Planning, and Building Inspection positions difficult to maintain. During FY09 and in the course of developing the FY10 budget, we made decisions to reduce staff- ing levels through attrition, reduced hours, or lay-offs. The table below outlines FY09 & FY10 position reductions that have been made in order to balance staffing levels with workloads, and conserve resources where possible. Additions: In November 2007, local voters approved increasing our tax levy to add staff to both the Police and Fire Departments. As a result of the levy, 5 additional Police Offi- cers have been added to the FY10 budget. In final budget deliberations, the Commission also approved the addition of a half-time, pe rmanent Administrative Assistant in the Le- gal Department. See page 50 for the full listing of positions included in the FY09 & FY10 budgets. Position Reductions—Economic Downturn Number of Full-Time Equivalent Positions Building Inspection - Fire Inspector 2.0 FTE Building Inspection - Building Inspector 3.0 FTE Building Inspection - Plans Reviewer 1.0 FTE Finance Office - Administrative Assistant 1.0 FTE Fire Department - Administrative Assistant 0.5 FTE Information Technology - Help Desk 0.12 FTE Library - Library Assistant 0.5 FTE Planning Department - Administrative Assistant 1.0 FTE Planning Department - Planner III 0.85 FTE Planning Department - Planner Technician 1.0 FTE Workforce Housing Coordinator 1.0 FTE 11.97 Full-Time Equivalent Positions Additional Positions—FY10 Approved Budget Number of Full-Time Equivalent Positions Police Officers—Levy Approved 5.0 FTE Administrative Assistant—Legal Department 0.5 FTE 5.5 Full-Time Equivalent Positions Approved Budget FY10 12 City of Bozeman, Montana General Fund Unreserved Fund Balance: In FY09, we instituted the first year of voter- approved levies for Police and Fire services and equipment. Due to vacancy saving and other cost reductions, $510,000 of savings in those department budgets for FY09 will add to the FY09 Ending Unreserved Fund Balance. The FY10 budget uses that money for op- erations and temporarily reduces equipment purchases for the year, thus, reducing the levy charged to taxpayers (reducing tax revenue s) by approximately 7.44 mills (4% of total tax levy.) As a result of this plan, expenditures ($22.9M) in the General Fund outstrip estimated revenues ($22.7M) for the year. Without this planned use of FY09 budget savings, the approved budget adds $76,000 to the Unreserved Fund Balance for the end of FY10. We estimate the FY10 Unreserved Fund Balance at year end to be $2.8 Million, or 13.45% of FY10 operating revenues. This is above the 12% minimum that the City Manager’s Rec- ommended Budget must contain. Work Plan On June 2, 2008, the Commission adopted a work plan of new initiatives and ongoing pri- orities for 2008 and 2009, in an effort to assist staff in allocating resources and time. Dur- ing this coming budget year, a number of those items will be addressed . (List on page 20.) Budgetary Support for New Initiatives & Ongoing Priorities New Initiative #1: Build a new police and m unicipal court facility. FY10 Budgetary Support: We have budgeted $100,000 to support leas ing and remodel of additional space for the courts to bridge the gap until a new po lice and court facility can be built. New Initiative #5: Develop a long term plan for the Streamline bus system. FY10 Budgetary Support: Shops Facility Joint Project; Parking Gara ge; Galavan support; Energy Efficiency & Conservation Block Grant transit stop/shelter funding. Ongoing Priority #1 Reconstruct College Street from 11 th west to Main Street FY10 Budgetary Support: This project was the subject of the City’s FY10 requests for Federal Transit Funding. We have listed scheduled in the City’s 5-Year Capital Improvements Plan, for impact fee funding in FY12. Collection of Impact Fee revenues and whether we can obtain Federal Funding will significantly effect the City’s ability to accomplish this important project. Ongoing Priority #3 Complete the first phase of the Story Mansion’s interior restoration. FY10 Budgetary Support: Construction is scheduled to be completed in later June 2009. The FY10 budget includes a new Special Revenue Fund for the operati ons of the Mansion as a Community Center that is available to the public for rental. We have made estimates of revenue collections and operating expenses and will be monitoring actual activity during the year. Ongoing Priority #5 Break ground on Phase I of the Water Reclamation Plant (Wastewater Treat- ment Plant) expansion. FY10 Budgetary Support: Groundbreaking occurred in April 2009. The FY10 budget includes the first year of a new three-year rate increase plan that is necessary to fund th e project. We plan spending $19 Million and borrowing $15 Million in this first of a three-year construction project. Ongoing Priority #6 Complete City Hall relocation on time and within budget and finalize sale of the [old] site. FY10 Budgetary Support: The relocation was on time and within the budget that was established for the project. However, the sale of the old site has not been completed. This budget includes the trans- fer of $804,000 to recognize the loss in value for the site. Approved Budget FY10 13 City of Bozeman, Montana Budgetary Support for New Initiatives & Ongoing Priorities, cont’d Ongoing Priority #8 Complete testing and select the engineering team to design the new Water Treatment Plant. FY10 Budgetary Support: The engineering team has been selected and testing will be complete in the summer of 2009. The Water Fund budget includes the first of a new 5-year rate plan to support the most recent Water Treatment Plant cost estimates, including the desi gn and testing phases. Ongoing Priority #9 Select design team for Mystic Dam. FY10 Budgetary Support: The team was selected in April 2009. The FY10 budget includes the re—appropriation of $50,000 from the original FY08 budget for design team services, and inclusion of an addi- tional $50,000 to carry out th e contracted work. Ongoing Priority #10 Watershed management – improve safety and access to Hyalite Canyon to in- clude guard rails and public restrooms. FY10 Budgetary Support: The City received a $100 ,000 grant from the 2009 legislature for the guardrail project, that we expect to receive and expend in FY10. Ongoing Priority #12 Improve our town-gown relationship by encouraging interaction between ap- propriate city and university personne l to prevent neighborhood conflicts between students and homeowners. FY10 Budgetary Support: The operating budget fo r the City Manager includes $2,200 for travel related to the atten- dance of the Neighborhood Coordinator at th e Annual Town-Gown conference. Travel will be made with an official fr om Montana State University. Ongoing Priority #13 Adopt a Climate Action Plan consistent with the principles outlined in the Mayor’s Climate Protection Agreement. Implement the recommendations reaching 20% of the carbon reduction goal by December 2009. FY10 Budgetary Support: The City expects to receive $175,500 in De partment of Energy EECBG program alloca- tion in FY10/FY11, to support implementation of our Adopted Municipal Climate Action Plan. In FY09, the City received a grant of $30,000 for the first-year development of a Commu- nity Climate Action Plan. The FY10 budget an ticipates receiving that award again, fund- ing the second year of the two-year effort. We are also aggressively pursuing federal and state energy grants to fund the Methane Co- Generation portion of the Water Reclamation Facility that is currently under construction. This element was not awarded in the original bid, due to higher-than-expected bid prices; however, it has great potential for long-term energy savings and carbon reduction. Ongoing Priority #14 Improve Bozeman as a bike friendly environment, stripe all possible bike lanes and increase street sweeping. FY10 Budgetary Support: The FY10 Street Maintenance Budget includes th e lease of additional street sweepers for bike lane sweeping and thermo-plastic striping materials for use on city bike lanes. Ongoing Priority #15 Explore sources of funding for Park Maintenance and operation. FY10 Budgetary Support: We are considering creating a State of Montan a special license plate to provide donation funding to benefit City Parks. The City Manager’s budget includes $4,000 in application fees and $2,000 in design/advertising . Approved Budget FY10 14 City of Bozeman, Montana City 2007 Census Estimates FY2004 Mills FY2009 Mills Levy Rank Missoula 67,165 176.32 222.45 1 Havre 9,618 178.74 219.85 2 Livingston 7,411 163.20 198.12 3 Bozeman 37,981 163.31 171.16 4 Kalispell 20,298 149.74 170.23 5 Billings 101,876 110.23 163.65 6 Great Falls 58,827 124.33 162.76 7 Belgrade 8,047 99.34 152.59 8 Helena 28,726 114.71 149.29 9 Whitefish* 8,083 87.14 112.22 10 West Yellowstone* 1,435 43 79.19 11 Additional Debt: This budget anticipates borrowing for the Water Reclamation Facility construction from the State’s Revolving Loan F und. Over the 3 year construction period, the city will be borrowing approximately $30 million dollars. Mill Levy Comparisons, With the implementation of our Public Safe ty related levies, our mill levy has drifted higher, to number four of ten, for comparable communities in our state. The table below shows the city tax levy for a number of communities in Montana. West Yellowstone and Whitefish both utilize Local Option Resort Taxes as an alternative/ supplement to property taxes, which the City of Bozeman is currently prohibited from by state law. Residential City Property Taxes for FY08, FY09 and ESTIMATED for FY10. For four of the past five years, the City’s property tax levy has moved downward. The City’s total tax levy was decreased by 3 mills in FY06, as a planned savings of taxing au- thority. In FY07, the Fire Equipment levy expired, and a net 4.48 mill decrease was achieved. In FY08, 9 mills came off the city’s general tax levy as a result of the 911 Dis- patch vote. And, in FY10, 0.97 mills were re duced due to savings in the Police & Fire De- partments. Project Total Amount Debt Type Water Reclamation Facility $15.3 Million, 20 year term, 1st of 3 planned draws. Wastewater Revenue Bond, State Revolving Loan Fund Approved Budget FY10 15 City of Bozeman, Montana In November 2007, the voters of the City appr oved increases in the City’s general taxing authority for the following items: For FY09, the total approved levy increase wa s 20 mills. The City did not immediately utilize the full amount of the 12 Mill Fire Department Staffing Increase due to award of a $948,825 SAFER Grant; that levy will increase to its maximum level in FY13, upon full expiration of the 4-year grant. The City’s FY10 city tax levy was adopted at 170.19Mills. This is a decrease of 0.97 mills from the prior year. Although the SAFER grant for the year is declining, we are credit- ing approximately $510,000 of Police and Fire vacancy savings and mid-year budget cuts, and temporary equipment reductions to reduci ng the levy in FY10 by 7.44 mills. Full de- tails on the estimated levy can be found in Mill Levies and Mill Value, page 46, of this document. The median home “assessed market value” represents the value on the tax roll for a home within the Bozeman city limits. This is the value of the property after the “homestead exemption” is applied (approx 32%). Median simply means that half of the homes in the city have a higher value and half have a lower value. The median value taxable value has not changed significantly on the tax roll due to our reappraisal cycle. With FY10 being a reappraisal year, the median value may change and will be available in August 2009. City residents living in the median residential home will pay approx $2.83 for each mill the city levies. In FY10, that is a total of $483, or $40.25 per month. General Taxes Cost per Mill For FY09, the value of one mill was $74,178—an increase of 7.5% over FY08. For FY10, the value of one mill increased 5.5% to $78,290. Taxable values for the city have had an Assessed Market Value (~32% exemp- tion) FY08 Taxable Value FY08 City Tax (Levy = 154.18) FY09 Taxable Value FY09 City Tax (Levy = 171.16) Median Home = $94,000 $2,794 $431 $2,838 $485 $150,000 $4,710 $726 $4,710 $808 $200,000 $6,280 $968 $6,280 $1,077 ESTIMATED FY10 City Tax (Levy = 170.19) $483 $801 $1,068 FY10 *EST Taxable Value $2,838 $4,710 $6,280 Purpose FY09 FY10 FY11 & Beyond Police Department: Staffing Increase 4 Mills Total 9 Mills Total 14 Mills, No sunset Fire Department: Staffing Increase 12 Mills, each year No Sunset 12 Mills, each year No Sunset 12 Mills, each year No Sunset Fire Department: Equipment and Capital Replacement Reserve 4 Mills, each year No sunset 4 Mills, each year No sunset 4 Mills, each year No sunset Approved Budget FY10 16 City of Bozeman, Montana Average Residential Customer FY 08 Monthly Bill FY09 Monthly Bill 9% Increase Sewer Water $30.73 per month $30.73 per month Sewer $20.87 per month $22.74 per month Total $51.60 per month $53.47 per month FY10 Monthly Bill 3.2% Increase Water 10.2% Increase Sewer $31.71 per month $25.06 per month $56.77 per month average annual increase of 8.1% for the past 5 years. With slowing construction activity, we anticipate a smaller increase for FY11, and are tracking construction activity as an in- dicator for next year. City-wide Street and Tree Assessments City property owners pay annual street and tree assessments based on the square footage of the lot they own. These assessments ar e the major funding for Street Maintenance and Forestry Divisions. The approved budget is based on a 2% increase in the Street assess- ment, resulting in an annual assessment of $84.48 for the average sized lot. The budget does not increase the Tree assessment, keeping an annual assessment of $16.22 for the average sized city lot. Combined, the annual in crease over the previous year is $ 1.65 for owners of an averaged sized lot in the city. Water & Sewer Rates City property owners are by-and-large require d to utilize the city’s water and sewer treat- ment systems. The adopted facility plans out line large capital projects will need to be funded in the coming years. Rate studies have been completed for both ut ilities and recommend changes to our rate levels and structures in order to fund the utilit y improvements needed in the next 5 years. Those recommendations were adopted August 2007, and have been revised to reflect the new plant-expansion costs that for the awarde d Water Reclamation Facility and the Water Treatment Plant that is currently under design. The Commission adopted two-year rate resolutions in August of 2009. They include a 3.2% increase in water rates each year, and a 10.2% increase in sewer rates each year. In Conclusion Lot Size FY 08 Approved 5% Streets & 4% Trees FY09 Approved 7% Streets & 0% Trees Small= 5,000 sq ft. Streets—$51.60 Trees—$10.81 Streets—$55.21 Trees—$10.81 Average = 7,500 sq ft. Streets—$77.42 Trees—$16.22 Streets—$82.83 Trees—$16.22 Large = 10,000 sq ft. Streets—$103.21 Trees—$21.63 Streets—$110.43 Trees—$21.63 FY10 Approved 2% Streets & 0% Trees Streets—$56.31 Trees—$10.81 Streets—$84.48 Trees—$16.22 Streets—$112.64 Trees—$21.63 Approved Budget FY10 17 City of Bozeman, Montana As with businesses and governments around the country, the past 12 months have signifi- cantly changed the city’s outlook for growth and service delivery. We are cautiously opti- mistic that Bozeman will see continued, alth ough much slower, growth than recent years past. As always, this spending plan could not have been developed without the input and advice of dozens of people, from citizens to staff members to Commissioners. We greatly appre- ciate their assistance in this process. Respectfully, _______________________________________ Chris Kukulski, City Manager _______________________________________ Anna Rosenberry, Finance Director Approved Budget FY10 18 City of Bozeman, Montana CITY OF BOZEMAN Core Values ____________________________________________________________ The City’s core values were adopted in 2005 by City Commi ssion Resolution No. 3832. They were developed through extensive disc ussion the City Ma nager had with staff groups from all departments, including department directors. These core values are what create the culture of our organization. Integrity Be honest, hardworki ng, reliable and accountable to the public. Leadership Take initiative, le ad by example, and be open to innovative ideas. Service Work unselfishly for our co mmunity and its citizens. Teamwork Respect others, welcome citizen involvement, and work together to achieve the best result. Approved Budget FY10 19 City of Bozeman, Montana CITY OF BOZEMAN Vision, Mission, and Goals ____________________________________________________________ Vision: Bozeman, Montana: The most livable place. Mission: To enhance the quality of life through excellence in public service. Goals: 1. Encourage and promote opportunities for citizenship. 2. Provide and communicate quality customer service. 3. Build a strong team of staf f, elected officials and citizens. 4. Anticipate future service demands and resource deficiencies and be proactive in addressing them. 5. Develop a visually appea ling and culturally rich community. 6. Commit to a strong financial position. 7. Provide excellent and equita ble public services which are responsive to the community within available resources . Approved Budget FY10 20 City of Bozeman, Montana CITY OF BOZEMAN 2008-2009 Adopted Work Plan—Ongoing Priorities ____________________________________________________________ 1. Reconstruct College Street from 11 th west to Main Street 2. Reconstruct Kagy Boulevar d from Wilson west to 19 th 3. Complete the first phase of the Story Mansion’s interior restoration 4. Adopt updated 20/20 Plan 5. Break ground on Phase I of the Water Reclamatio n Plant (Wastewater Treat- ment Plant) expansi on ($43 – $54 million) 6. Complete City Hall reloca tion on time and within bu dget and finalize sale of the current site 7. Adopt updated Transportation Plan in summer 2009 8. Complete testing and se lect the engineering team to design the new Water Treatment Plant 9. Select design team for Mystic Dam 10.Watershed management – improve safety and access to Hyalite Canyon to include guard rails and public restrooms 11.Coordinate planning and infrastructure needs with City, County, School Dis- trict and MSU. 12.Improve our town-gown relationship by encouraging interaction between ap- propriate city and university personne l to prevent neighborhood conflicts be- tween students and homeowners. 13.Adopt a Climate Action Plan consistent with the principles outlined in the Mayor’s Climate Protection Agreemen t. Implement the recommendations reaching 20% of the carbon redu ction goal by December 2009. 14.Improve Bozeman as a bike friendly environment, stripe a ll possible bike lanes and increase street sweeping. 15.Explore sources of funding for Park Maintenance and operation. Approved Budget FY10 21 City of Bozeman, Montana CITY OF BOZEMAN 2008-2009 Adopted Work Plan—New Initiatives ____________________________________________________________ 1 . Build a new police and municipal cour t facility: Select and purchase a site; Select architect and complete design; Educate the community on the need for bond approval; Awar d bids for the construction. 2. 2009 legislative session - expand t he ability for local el ected officials and citizens to make decisions regarding: • Tax reform - lead the discussion on meaningful tax reforms result- ing in lower property taxes (local option tourist tax; or general sales tax; or local option accommodations tax) • Increasing the ½ inflation adjustme nt to be equal to inflation 3. Amend Gaming Ordinance 4. Adopt, implement and coordinate wi th the USFS, a Forestry Management Plan for the City’s sections of land consistent with th e Gallatin NFS Wa- tershed Management Plan protecting the health of Bozeman’s watershed 5. Develop a long term plan for the Streamline bus system Approved Budget FY10 22 City of Bozeman, Montana CITY OF BOZEMAN Planning Processes ____________________________________________________________ The City plans for the long -term needs of our commun ity through a number of efforts and studies. These documents are usually developed by consultants and staff, with numerous public hearings and advisory board meetings prior to their formal adoption by the Commission. Once adopted, we work diligently to implement the recommendations and change s outlined in the plans. Here are the status of our primary long-range planning documents: Plans for Service Provision, Fa cility Expansion & Maintenance: 1. 2020 Growth Policy—b eing updated this year. 2. Bozeman Area Tran sportation Plan—being updated this year. 3. Police Services Fac ility & Staffing Pl an—adopted 2007, implementing. 4. Fire Services Master Pl an— adopted 2006, implementing. 5. Wastewater Facility Plan —adopted 2006, implementing. 6. Water Facility Plan—a dopted 2006, implementing. 7. Storm water Facility Pl an—presented February 20 08, adoption pending. 8. Parks, Recreation, Open Space, and Trails Plan—Adopted 2007. 9. Municipal Climate Ac tion Plan—Adopted 2008 Plans for Facility Maintenance: 1. Aquatics Facility Survey for Swim C enter & Bogert Park Pool—July 2008. 2. City Facility Assessments—2008. Financial Plans: 1. Annual Budget—Ado pted each August. 2. Capital Improvements Plan (5 Years) - Updated & Adopted each February. Approved Budget FY10 23 City of Bozeman, Montana CITY OF BOZEMAN Demographic and Statistical Information ____________________________________________________________ Location: The City of Bozeman is located on the eastern slope of the Rocky Mountains and is the county seat of Gallatin County, Montana. The County encompasses 2,510 square miles in the south- western part of the state and is bordered by Yellowstone National Park to the south. Bozeman is lo- cated 143 miles west of Billings and 200 miles east of Missoula. Population: The City encompasses an area over 18 square miles with a 2009 population estimate of 34,836, an increase of 25% over the 2000 Census estimate of 27,700 citizens. However, the popula- tion estimate indicates a drop from 2008 levels of 37,981. Bozeman is currently the state’s fifth largest municipality by population. Demographics: The following information is derived from the Bureau of Economic Analysis, the Na- tional Center for Education Statistics, and Gallatin County to give you an indication of attributes of the City’s population. Private Employers: The Montana Department of Labor and Industry reports the following largest private employers within the City’s boundaries. Year Per Capita Personal Income Average Age Residents with Bachelors Degree or Higher K-12 School Enrollment Unemployment Rate 2004 $21,506 31.79 Years 41.0% 5,086 3.2% 2005 $23,119 31.79 Years 41.0% 5,198 2.8% 2006 $24,853 31.79 Years 41.0% 5,332 2.0% 2007 $26,442 31.79 Years 41.0% 5,356 1.5% 2008 $23,387 27.80 Years 49.5% 5,463 6.3% Employer Employee Size Employer Employee Size Bozeman Deaconess Hospital 500-999 Employees Right Now Technologies 250-499 Employees Wal-Mart 250-499 Employees Albertson’s 100-249 Employees Bozeman Daily Chronicle 100-249 Employees Community Food Co-Op 100-249 Employees Costco 100-249 Employees First Security Bank 100-249 Employees Murdoch’s Ranch & Home Supply 100-249 Employees Kenyon Noble Lumber & Hardware 250-499 Employees Lowes 100-249 Employees Martel Construction 100-249 Employees McDonalds 100-249 Employees Ressler Chevrolet 100-249 Employees Ridge Athletic Club 100-249 Employees Town Pump 100-249 Employees Rosauers Supermarket 100-249 Employees Simkins-Hallin Lumber 100-249 Employees Approved Budget FY10 24 City of Bozeman, Montana Public Employers: The Montana Department of Labor and Industry reports the following larg- est public employers within the City’s boundaries, one of which is the City. Principal Tax Payers: The annual certified valuation of taxable real and personal property is completed by the Montana Department of Revenue and transmitted to the City each August. For fall of 2008, the top taxpayers within the City were as follows. Bank Deposits : Total bank deposits for Gallatin County are listed in the table to the right. Total deposits have grown 133% from $685,528,000 in 1999 to $1,599,000,000 2007. Employer Employee Size Employer Employee Size Montana State University 1,000+ Employees School District #7 500-999 Employees City of Bozeman 250-499 Employees Gallatin County 100-249 Employees Rank Taxpayer Total Taxable Assessed Value % of Total City Taxable Assessed Value 1 Northwestern Energy—Transmission & Distribution 3,126,536 4.21% 2 Qwest Corporation 1,138,418 1.53% 3 Harry Daum—Gallatin Valley Mall 533,461 0.72% 4 Bozeman Deaconess Foundation 504,584 0.68% 5 BVI/HJSI Bozeman, LLC 402,806 0.54% 6 Wal-Mart Stores 377,391 0.51% 7 Stone Ridge Partners, LLC 357,325 0.48% 8 Celloco Partnership 344,823 0.46% 9 Lowes HIW Inc. 340,678 0.46% 10 Mitchell Development & Investment LLC 326,043 0.44% TOTAL 7,452,065 10.05% YEAR TOTAL DEPOSITS (IN MILLIONS) 2007 $1,599,000 2006 1,522,000 2005 1,315,223 2004 1,173,694 2003 1,013,982 2002 901,110 2001 780.347 2000 685,528 Approved Budget FY10 25 City of Bozeman, Montana FINANCIAL POLICIES ___________________________________________________________ The overall goal of the city's financial policies is to establish and maintain effective management of the city's financial resources. Formal policy statements and major objectives provide the foun- dation for achieving this goal. Accordingly, this section outlines the policies used in guiding the preparation and management of the city's overall budget and the major objectives to be accom- plished. In addition, the rationale which led to the establishment of the fiscal policy statements is also identified. Budget Development & Administration 1. A comprehensive annual budget will be prepared for all funds expended by the city. State law provides that "no money shall be drawn from the treasury of the municipality nor shall any obligation for the expenditure of money be incurred except pursuant to the appropriation made by the commission." Inclusion of all funds in the budget enables the commission, the ad- ministration, and the public to consider all financial aspects of city government when preparing, modifying, and monitoring the budget, rather than deal with the city's finances on a "piece meal" basis. 2. The budget will be prepared in such a manner as to facilitate its understanding by citi- zens and elected officials. One of the stated purposes of the budget is to present a picture of the city government operations and intentions for the year to the citizens of Bozeman. Presenting a budget document that is understandable to the citizens furthers the goal of effectively communicating local govern- ment finance issues to both elected officials and the public. 3. Budgetary emphasis will focus on providing those basic municipal services which pro- vide the maximum level of services, to the most citizens, in the most cost effective man- ner, with due consideration being given to all costs--economic, fiscal, and social. Adherence to this basic philosophy provides the citizens of Bozeman assurance that its government and elected officials are responsive to the basic needs of the citizens and that its gov- ernment is operated in an economical and efficient manner. 4. The budget will provide for adequate maintenance of capital, plant, and equipment and for their orderly replacement. All governments experience prosperous times as well as periods of economic decline. In periods of economic decline, proper maintenance and replacement of capital, plant, and equip- ment is generally postponed or eliminated as a first means of balancing the budget. Recognition of the need for adequate maintenance and replacement of capital, plant, and equipment, regard- less of the economic conditions, will assist in maintaining the government's equipment and infra- structure in good operating condition. 5. The city will avoid budgetary practices that balance current expenditures at the ex- pense of meeting future years' expenses. Budgetary practices such as postponing capital expenditures, accruing future years' reve- nues, or rolling over short-term debt are budgetary practices which can solve short-term financial problems, however, they can create much larger financial problems for future administrations and commissions. Avoidance of these budgetary practices will assure citizens that current problems are not simply being delayed to a future year. Approved Budget FY10 26 City of Bozeman, Montana 6. The city will give highest priority in the use of one-time revenues to the funding of capital assets or other non-recurring expenditures. Utilizing one-time revenues to fund on-going expenditures results in incurring annual expenditure obligations which may be unfunded in future years. Using one-time revenues to fund capital assets or other non-recurring expenditures better enables future administrations and commissions to cope with the financial problems when these revenue sources are discon- tinued, since these types of expenditures can more easily be eliminated. 7. The city will maintain a budgetary control system to help it adhere to the established budget. The budget passed by the commission establishes the legal spending limits for the city. A budgetary control system is essential in order to insure legal compliance with the city's budget. 8. The City will exercise budgetary control (maximum spending authority) through City Commission approval of appropriation authority for each appropriated budget unit. Exercising budgetary control for each appropriated budget unit satisfies requirements of state law. It also assists the commission in monitoring current year operations and acts as an early warning mechanism when departments deviate in any substantive way from the original budget. 9. Reports comparing actual revenues and expenditures to budgeted amounts will be prepared monthly. The city's budget is ineffective without a system to regularly monitor actual spending and revenue collections with those anticipated at the beginning of the year. Monthly reports comparing actual revenues and expenditures to budget amounts provide the mechanism for the Commission and the administration to regularly monitor compliance with the adopted budget. Revenue Collection 1. The city will seek to maintain a diversified and stable revenue base. A city dependent upon a few volatile revenue sources is frequently forced to suddenly adjust tax rates or alter expenditure levels to coincide with revenue collections. Establishment of a diversified and stable revenue base, however, serves to protect the city from short-term fluctuations in any one major revenue source. 2. The city will estimate revenues in a realistic and conservative manner. Aggressive revenue estimates significantly increase the chances of budgetary shortfalls occurring during the year--resulting in either def icit spending or required spending reductions. Realistic and conservative revenue estimates, on the other hand, will serve to minimize the adverse impact of revenue shortfalls and will also reduce the need for mid-year spending re- ductions. 3. The city will pursue an aggressive policy of collecting revenues . An aggressive policy of collecting revenues will help to insure the city's revenue esti- mates are met, all taxpayers are treated fairly and consistently, and delinquencies are kept to a minimum. Approved Budget FY10 27 City of Bozeman, Montana 4. The city will aggressively pursue opportunities for Federal or State grant funding. An aggressive policy of pursuing opportunities for Federal or State grant funding provides citizens assurance that the city is striving to obtain all state and federal funds to which it is entitled- -thereby reducing dependence upon local taxpayers for the support of local public services. 5. User fees and charges will be used, as opposed to general taxes, when distinct benefi- ciary populations or interest groups can be identified. User fees and charges are preferable to general taxes because user charges can provide clear demand signals which assist in determining what services to offer, their quantity, and their quality. User charges are also more equitable, since only those who use the service must pay-- thereby eliminating the subsidy provided by nonusers to users, which is inherent in general tax financing. 6. User fees will be collected only if it is cost-effective and administratively feasible to do so. User fees are often times costly to administer. Prior to establishing user fees, the costs to establish and administer the fees will be considered in order to provide assurance that the city's collection mechanisms are being operated in an efficient manner. Expenditures and Payments 1. On-going expenditures will be limited to levels which can be supported by current reve- nues. Utilization of reserves to fund on-going expe nditures will produce a balanced budget, how- ever, this practice will eventually cause severe financial problems. Once reserve levels are de- pleted, the city would face elimination of on-going costs in order to balance the budget. There- fore, the funding of on-going expenditures will be limited to current revenues. 2. Minor capital projects or recurring capital projects, which primarily benefit current resi- dents, will be financed from current revenues. Minor capital projects or recurring capital projects represent relatively small costs of an on- going nature, and therefor e, should be financed wi th current reven ues rather than utilizing debt financing. This policy also reflects the view that those who benefit from a capital project should pay for the project. 3. Major capital projects, which benefit future as well as current residents, will be financed with current revenues as well as other financing sources (e.g. debt financing). This policy reflects the view that those who benefit from a capital project should pay for the project. 4. Major capital projects, which benefit future residents, will be financed with other financ- ing sources (e.g. debt financing). Major capital projects represent large expenditures of a non-recurring nature which pri- marily benefit future residents. Debt financing provides a means of generating sufficient funds to pay for the costs of major projects. Debt financing also enables the costs of the project to be sup- ported by those who benefit from the project, sinc e debt service payments will be funded through charges to future residents. Approved Budget FY10 28 City of Bozeman, Montana 5. Construction projects and capital purchases of $10,000 or more will be included in the Capital Improvement Plan (CIP); minor capital outlays of less than $10,000 will be included in the regular operating budget. The Capital Improvement Plan (CIP) differentiates the financing of high cost long-lived physical improvements from low cost "consumable" equipment items contained in the operating budget. CIP items may be funded through debt financing or current revenues while operating budget items are annual or routine in nature and should only be financed from current revenues. Debt Administration 1. The City will limit long-term debt to capital improvements which cannot be financed from current revenues. Incurring long-term debt serves to obligate future taxpayers. Excess reliance on long-term debt can cause debt levels to reach or exceed the government's ability to pay. Therefore, consci- entious use of long-term debt will provide assurance that future residents will be able service the debt obligations left by former residents. 2. The city will repay borrowed funds, used for capital projects, within a period not to ex- ceed the expected useful life of the project. This policy reflects the view that those residents who benefit from a project should pay for the project. Adherence to this policy will also help prevent the government from over-extending itself with regard to the incurrence of future debt. 3. The city will not use long-term debt for financing current operations. This policy reflects the view that those residents who benefit from a service should pay for the service. Utilization of long-term debt to suppor t current operations would result in future resi- dents supporting services provided to current residents. 4. The City of Bozeman will adhere to a policy of full public disclosure with regard to the issuance of debt. Full public disclosure with regard to the issuance of debt provides assurance that the in- currence of debt, for which the public is responsible, is based upon a genuine need and is consis- tent with underwriters guidelines. Reserves 1. Reserves will be established for funds which are not available for expenditure or are legally segregated for a specific use, in accordance with Governmental Accounting and Financial Reporting Standards (GAFR). The City's policy is to manage and account for its financial activity in accordance with Generally Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). This policy is consistent with GASB requirements. Approved Budget FY10 29 City of Bozeman, Montana 2. One undesignated general fund reserve will be maintained by the city. This undesig- nated reserve will be used for: cash flow purposes, accrued employee payroll benefits which are not shown as a liability, equipment acquisition and replacement, and to enable the city to meet unexpected expenditure demands or revenue shortfalls. Property taxes represent the city's primary source of general fund revenue. Property taxes are collected in November and May of each fiscal year. Since the City's fiscal year begins on July 1st, the city must maintain an adequate cash balance in order to meet its expenditure obli- gations between July 1st and the commencement of the collection of property taxes in November. Accrued employee payroll benefits represent a bona fide obligation of the city. The city will main- tain sufficient reserves to meet its annual expenditure obligations. The city recognizes the need to maintain adequate equipment in order to carry out required public services. Equipment acquisition and replacement represent on-going costs of a relatively minor nature, as compared to major capital purchases. To provide for the orderly replacement of these assets, funds will be set aside for this purpose through a designation of fund equity. The city is subject to revenue shortfalls and unexpected expenditure demands during the fiscal year. An undesignated general fund reserve will be maintained to be able to offset these revenue shortfalls or meet unexpected demands occurring during the year, without suddenly adjusting tax rates or reducing expenditures. Financial Reporting & Accounting 1. The City will manage and account for its financial activity in accordance with Generally Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). GASB is recognized as the authority with respect to governmental accounting. Managing the city's finances in accordance with GAAP and in accordance with the rules set forth by GASB, provides the Bozeman citizens assurance that their public funds are being accounted for in a proper manner. 2. The city will maintain its accounting records for general governmental operations on a modified accrual basis, with revenues recorded when available and measurable, and ex- penditures recorded when services or goods are received and liabilities incurred. Ac- counting records for proprietary fund types and similar trust funds will be maintained on an accrual basis, with all revenues recorded when earned and expenses recorded at the time liabilities are incurred, without regard to receipt or payment of cash. Adherence to this policy will enable the city to prepare its financial statements in accor- dance with Generally Accepted Accounting Principles as set forth by the Governmental Account- ing Standards Board. 3. The City of Bozeman will prepare a Comprehensive Annual Financial Report (CAFR) in conformity with Generally Accepted Accounting Principles (GAAP). The report will be made available to the general public. The CAFR shall be prepared in accordance with the standards established by the GFOA for the Certificate of Achievement for Excellence in Financial Reporting Program. Approved Budget FY10 30 City of Bozeman, Montana T he Certificate of Achievement represents a significant accomplishment for a government and its financial management. The program encourages governments to prepare and publish an easily readable and understandable comprehensive annual financial report covering all funds and finan- cial transactions of the government during the year. The CAFR provides users with a wide variety of information useful in evaluating the financial condition of a government. The program also en- courages continued improvement in the city's financial reporting practices. 4. The city will ensure the conduct of timely, effective, and annual audit coverage of all financial records in compliance the Local, State, and Federal law. Audits of the city's financial records provide the public assurance that its funds are being expended in accordance with Local, State, and Federal law and in accordance with Generally Ac- cepted Accounting Principles. Audits also provide management and the Commission with sug- gestions for improvement in its financial operations from independent experts in the accounting field. 5. The City of Bozeman will maintain a policy of full and open public disclosure of all fi- nancial activity. Full and open public disclosure of all financial activity provides the public with assurance that its elected officials and administrators communicate fully all financial matters affecting the public. 6. The modified accrual basis of accounting and budgeting is used for the Governmental Funds. Under the modified accrual basis of accounting, revenues are recorded when sus- ceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current pe- riod. Expenditures are recorded when the related liability is incurred. Employee compen- sated absences and principal and interest on long-term debt expenditures are recorded when due in the current period. The accrual basis of accounting is used for Proprietary Funds. Under this method, revenues are recorded when earned and expenses are re- corded when the related liability is incurred. For Budget preparation and presentation, the Proprietary Funds’ expenses are converted to expenditures and follow the same budget format as the Government Fund types. Capital outlays in the Enterprise Funds are pre- sented as expenses for budget basis, but are recorded as assets along with associated depreciation expense on the GAAP basis. Debt service principal payments in the Enter- prise Funds are accounted for as expenses for budget purposes, but are reported as re- duction of long-term debt liability on the GAAP basis. Recording capital outlays as expenditures and principal payments on long-term debt for budget purposes, presents a clearer picture of the city’s financial operations, is easier to ad- minister for cash flow purposes, and is easier for the lay person to understand. Approved Budget FY10 31 City of Bozeman, Montana FINANCIAL STRUCTURE ___________________________________________________________ To better understand this budget document, a basic understanding of the structure, often-used terms, and fund types is helpful. The city’s operating expenditures are organized in to the following hierarchical categories: Ac- tivities Departments, Divisions, and Budget Units. Activity: Activity represents the highest level of summarization used in the City’s financial structure. This level is primarily used for entity-wide financial reporting and for summarization in this budget document. Department : Department is the second level of summarization used in the City’s financial structure. The function classification represents a grouping of related operations and pro- grams aimed at accomplishing a broad goal or providing a major service. Division: Department can be further split into divisions which are usually associated with functioning work groups that have more limited sets of work responsibilities. Their primary purpose is organizational and budgetary accountability. Budget Unit : Divisions may be further subdivided into budget units. A budget unit is used to account for a specific service performed within a division in the pursuit of individual goals and objectives. A budget unit is aimed at accomplishing a specific service or regulatory program for which a government is responsible. For example, to account for the expenses of constructing a new Wastewater Treatment Plant the city uses the following financial structure: Activity: Public Service Department: Wastewater Plant Division: Operations Budget Unit: Construction The following table lists the Department and corresponding divisions within the city for the cur- rent fiscal year. Activities General Government Public Safety Public Service Public Welfare Other Approved Budget FY10 32 City of Bozeman, Montana USEFUL TERMS To better assist readers in understanding the budget document, a basic knowledge of the follow- ing Departments Divisions and Budget Units City Commission City Commission, Special Bodies (Ethics Board) City Manager Administration, City Clerk, Personnel, Neighborhood Coordinator Municipal Court Operations City Attorney Administration, Civil Litigation, Criminal Litigation, Criminal Victim- Witness Finance Administration, Accounting, Treasury Planning Operations, Subdivision Revi ew, Long-Range Planning, Annexa- tion, Code Enforcement, Historica l Preservation, Zoning Opera- tions Building Maintenance City Hall, City Hall Annex, Shop Complex, Professional Building , Senior Center, Library, Fire Station #2, Fire Station #3, Police Operations, Crime Con trol & Investigations , DARE, Drug Forfei- ture, Parking, Animal Control Fire Administration, Operations, Operational Readiness, Fire Preven- tion, Hazardous Materials, Dis aster & Emergency Services Building Inspection Operations, Life-Safety Parking Administration, Operations, Parking Garage Public Services Administration Administration, Engineering, Snow Removal Enforcement, Weed Cutting Enforcement, Sidewalk Re pair Program, Si dewalk & Curb Construction, SID Construction Streets Operations, Maintenance, Construction, Street Lighting, Traffic Signs & Markers Water Plant Operations, Construction, Reservoirs Water Operations Operations, Utility Locates, Water Services, Construction, Mete rs, Hydrants, Valves, Repairs Information Technology Operations, G.I.S Approved Budget FY10 33 City of Bozeman, Montana Departments (cont’d) Divisions and Budget Units Wastewater Plant Operations, Laboratory, Sludge Injection, Construction Solid Waste Collection Operations Solid Waste Disposal Closure & Monitoring Solid Waste Recycling Operations Vehicle Maintenance Operations Cemetery Operations Parks Operations Forestry Tree Maintenance Library Operations, Technical Services, Information Services, Children’s Services, Circulation Services, Construction Recreation Operations, Swim Center, Bogert Pool, Lindley Park Center, Stor y Mansion, Programs Community Development Downtown Improvement District, Ame rican’s with Disabilities, Ur - ban Redevelopment & Housing, E conomic Development, Grants Non-Departmental Insurance, Contingencies, Trans fers, Beautification of Bozeman, Band, Senior Transportation G. O. Bonds Principal & Interest SID Revolving Principal & Interest SID Bonds Principal & Interest Wastewater Operations Operations, Utility Locates, Was tewater Services , Construction, Man- holes, Televising, Main Repairs Approved Budget FY10 34 City of Bozeman, Montana terms is useful: A FUND is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein. Funds are segregated for the purpose of carrying on specific activities or attain- ing certain objectives in accordance with special regulations, restrictions, or limitations. Funds in the government model are classified into three broad categories: governmental, proprietary, and fiduciary. The most common reason for establishing a fund is to separately account for restricted-use reve- nue or to comply with state or federal law. An ACCOUNT is an organizational or budgetary breakdown which is found within city funds. Each department serves a specific function as a distinct organizational unit of government within the given fund. Its primary purpose is to facilitate organizational and budgetary accountability. An OBJECT OF EXPENDITURE refers to specific, detailed expenditure classification. It relates to a specific type of item purchased or service obtained. Examples of objects of expenditure in- clude salaries, supplies, contracted service, travel, etc. The City’s financial operations and fund structure conform with Generally Accepted Accounting Principals (GAAP). The funds are grouped under governmental, proprietary, and fiduciary fund types. The City’s fund structure is comprised of the following funds, all of which are budgeted. GOVERNMENTAL FUND TYPES General Fund: The general fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. The general fund supports such basic ser- vices as the legislative branch, judicial branch, general administration, police, fire, finance, engi- neering, recreation, library services. Revenue Sources: The city's general fund is financed primarily by property taxes which provide nearly half of the general fund revenue. Other revenue sources in- clude: licenses and permits, intergovernmental revenue, charges for services, fines and forfeitures, interest on investments, operating transfers, and miscellane- ous revenues. Special Revenue Funds: Special Revenue funds are used to account for the proceeds of spe- cific revenue sources (other than special assessments, expendable trusts, or for major capital pro- jects) that are legally restricted to expenditure for specific purposes. Special revenue funds sup- port insurance costs, retirement costs, planning functions, and other services legally restricted for specific purposes. Revenue Sources: Special revenue funds are supported either through property taxes or through grants or other restricted revenue sources. Examples of special revenue funds supported by property taxes include retirement and insurance Approved Budget FY10 35 City of Bozeman, Montana funds. Examples of special revenue funds supported by grants or other restricted revenue sources include Community Development Block Grant, Housing and Urban Devel- opment, and Gas Tax Apportionment. Debt Service Funds: Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Debt Service funds provide financing for the city's two general obligation bonds--transportation and library facilities. Revenue Sources: Debt service funds are supported entirely through property taxes and interest income. Capital Project Funds: Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by pro- prietary funds). Revenue Sources: Capital project funds are supported by special assessments, long term debt proceeds, donations, and grants. PROPRIETARY FUND TYPES Internal Service Funds: Internal service funds are used to account for the financing of goods or services provided by one department to other departments on a cost-reimbursement basis. Inter- nal service funds account for the city's vehicle maintenance functions. Revenue Sources: Internal service funds are supported through billings to other departments based on the sale of goods and the services provided. Enterprise Funds: Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Enterprise funds account for the city's water, waste water, and solid waste services. Revenue Sources: Enterprise funds are supported through user charges, penal- ties, and interest income. FIDUCIARY FUND TYPES Trust Funds: Trust funds are used to account for assets held by a governmental unit in a trustee capacity. These include (a) expendable trust funds, (b) permanent trust funds, and (c) pension trust funds. Revenue Sources: Trust funds are supported by donations and interest income. Approved Budget FY10 36 City of Bozeman, Montana THE BUDGET PROCESS ___________________________________________________________ The City of Bozeman budget serves several purposes. • For the citizens of the City of Bozeman , it presents a picture of the city government operations and intentions for the year. • For the City Commission , it serves as a policy tool and as an expression of goals and objectives. • For City Management , it is used as an operating guide and a control mechanism. State statute provides the “Local Government Budget Act” in MCA 7-6-4001. This section of the law was adopted by the 2001 Legislature to replace the “Municipal Budget Law” and other various sections of code that related to city finances. The new law: limits the amount of expenditures to approved appropriations, requires reporting to the State after final budgets and tax levies are adopted, and provides for a detailed preliminary and final budget adoption within the confines of the state determined property ax assessment time-table. The City's budget encompasses both the operating budget and the capital improvement budget. Each budget unit includes amounts appropriated for both operating expenses and capital items. The accompanying narrative explanation for each budget unit provides an explanation of capital items included in the budget. BASIS OF BUDGETING The city’s accounts are organized on the basis of funds, each of which is considered a separate entity. The operations of each fund are accounted for with a separate set of self-balancing ac- counts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Governmental funds (the General fund, Special Revenue, Debt Service, and Capital Projects funds), use the modified accrual basis of budgeting and accounting. Revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recog- nized when liabilities are incurred. Proprietary funds (Enterprise and Internal Service funds) are budgeted on a modified accrual ba- sis which does not include depreciation or compensated absences. Each fund’s financial state- ments, which can be found in the City’s Comprehensive Annual Financial Report (CAFR), are re- ported on the full accrual basis. In the accrual basis of accounting, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting pe- riod in which they occur. BUDGET DEVELOPMENT PROCESS The City Manager’s Recommended Budget serves as the preliminary budget and is normally adopted as such in June following six months of development and analysis by staff and the City Commission. Approved Budget FY10 37 City of Bozeman, Montana After submitting the City Manager's Recommended Budget to the City Commission, public work sessions may be held by the Commissioners at which time the City Manager, Finance Director, and department staff explain the budget recommendations and underlying justification for the re- quests. The Commission also reviews departmental requests which could not be funded, as an indication of un-met needs. During or following the work sessions, the Commissioners may make adjustments to the proposed budget. Following any adjustments to the City Manager's budget recommendation, a tentative appropriation ordinance is prepared and a public hearing is held. The Commission may again make adjustments to the budget following the public hearing, after which time, the Commission passes the appropriation ordinance in final form. Appropriations are established by budget unit. The accounting system, budgeting system, and the budget document itself, however, break these classes into subclasses--thereby providing more detailed information. As an example, operating supplies, gas and oil, and subscriptions are all classified as operating expenses. The accounting and budgeting systems provide detail for these specific sub-classes. However, appropriation control is exercised only at the budget unit level. PERFORMANCE BUDGETING Beginning with the fiscal year 1998-99 budget, the City of Bozeman started the development of a performance budget. The move to a performance budget resulted in a shift in emphasis away from describing what will be purchased (inputs) towards describing what will be accomplished (outputs and outcomes). That process continues today with both an organization-wide and budget-unit specific focus on outcomes. PRESENTATION The text of the budget document contains five sections of information for each Division . • The first section provides a description of the division. • The second section describes its major objectives to be accomplished. • The third section provides a staffing summary and detailed financial information. • The fourth section identifies the divisions performance measures for the coming budget year and the past three years. MCA 7-6-4030 Final budget—resolution—appropriations . (1) The governing body may amend the preliminary budget after the public hearing and after considering any public comment. (2) The amended budget constitutes the final budget. The final budget must be balanced so that appropriations do not exceed the projected beginning balance plus the estimated revenue of each fund for the fiscal year. (3) The governing body shall adopt the final budget by resolution. The resolution must: (a) authorize appropriations to defray the expenses or liabilities for the fiscal year; and (b establish legal spending limits at the level of detail in the resolution. (4) The effective date of the resolution is July 1 of the fiscal year, even if the resolution is adopted after that date. Approved Budget FY10 38 City of Bozeman, Montana The financial information includes expenditure inform ation for the last completed fiscal year, the appropriated amounts for the current year, and the recommended amounts covered by the budget. Costs are segregated into six basic classifications: salaries, wages, & benefits; operat- ing expenses; capital; debt service; and transfers. In addition, more detailed objects of expendi- ture are also presented, at the option of departments or divisions to highlight certain aspects of their budgets. For example, the amount expected to be spent for supplies and materials is shown. However, appropriation control is exercised only at the budget unit level and not at the individual object of expenditure level. The narrative information is presented together with the financial detail to assist readers in un- derstanding the planned outcomes for each division, the purpose of each budget unit, and ma- jor changes or expenditures for the coming year. MONITORING AND REPORTING PROCESS As the budget year proceeds, individual departments and the Finance Department have dual re- sponsibility for monitoring the status of each budget unit. Department staff has primary responsi- bility for monitoring the status of expenditures against their budget. This responsibility includes informing the Finance Department of any significant departures from the plans anticipated in the budget. The Finance Department has overall responsibility for monitoring the status of all departments and funds. This is accomplished primarily through analysis of computerized budget performance reports which compare appropriation amounts on a line-item basis with actual expenditures throughout the year. These reports aid department staff in controlling costs and act as an early warning system for the Finance Department. Department staff may exercise their judgment in exceeding expenditures by object code, as long as they do not exceed the total amount appropri- ated for the budget unit. The Finance Department reviews the budget reports on a monthly basis and discusses any vari- ances from expected performance with the department staff. The Finance Department conducts in-depth quarterly budget reviews of all expenditures and revenues. Significant changes in either expenditures or revenues require a budget revision that must be adopted by the City Commission. Recommendations are made by the Finance Director for any corrective actions that are believed necessary. BUDGET AMENDMENT PROCESS State statute provides a number of different ways to amend the budget. The first involves a real- location of existing appropriations among the line items within a specific fund, The second de- fines a series of scenarios where the governing body has authority to amend the budget without a hearing for donations, land sales, and fee based budgets. All other increases in appropriation authority that are not specifically permitted by statute must be approved through a public hearing process. Approved Budget FY10 39 City of Bozeman, Montana The Finance Director is responsible for insuring compliance with spending limitations imposed by the budget. Accordingly, the Finance Director submits a Budget Status Report to the City Com- mission after three, six, nine, and twelve month periods. The budget reviews evaluate overall revenues and expenditures in comparison to the budgeted amounts. In cases where it appears the original spending authority authorized will not prove sufficient, transfers of spending authority or additional spending authority are requested together with explanations for the requests. Public hearings for budget amendments are held as necessary. BUDGET CALENDAR/PROCEDURES The following budget timeline outlines the process the City follows for creation and adop- tion of the annual budget. 1. December/January: The Commission's goals provide the legislative policy direction for the budget process and the development of departmental objectives and work plans. 2. January: The Finance Department sends budget request forms and instructions to all de- partments. 3. January/February: Department administrators assess the needs of their departments and communicate their needs through their budget requests. 4. March: The department requests are compiled by the Finance Director and compared to available funds to support the requested services. 5. March/April: The City Manager and Finance Director attend budget meetings with the staff responsible for each budget unit to discuss their requests and make necessary ad- justments to insure needed services are provided and the budget is balanced. 6. May: The City Manager's Recommended Budget is presented to the City Commission. This comprehensive document includes both operating and capital expenditures for the ensuing fiscal year. 7. May/June: The City Commission holds work sessions on the budget at which time the MCA 7-6-4031 Budget amendment procedures. (1) The final budget resolution may author- ize the governing body or a designated official to transfer appropriations between items within the same fund. (2) The annual budget appropriations may be amended as provided in 7-6-4006 (3) and 7-6-4012.. (3) Except as provided in 7-6-4006, 7-6-4011, 7-6-4012, 7-6-4015, and 7-6-4032, or in case of an emergency under Title 10, chapter 3, a public hearing is required for an overall in- crease in appropriation authority. Approved Budget FY10 40 City of Bozeman, Montana City Manager, Finance Director, and various department staff explain the budget recom- mendations and underlying justification for the requests. • During or following the work sessions, the Commissioners may make adjustments to the proposed budget. 8. June: The Commission provisionally adopts the budget. 9. July: The public hearing on the budget is advertised in the local newspaper. • A public hearing on the budget is held and adjustments to the budget, if any, are made. 10. August: Final taxable values are received from the State Department of Revenue. Taxing authority is calculated and final resolutions are prepared • A comparison of the City Manager's budget recommendation and the final budget is pub lished in the lo cal newspaper. 11. August: Commission adopts final budget appropriation resolution and tax levy resolution. 12. Monthly: Budget-to-Actual line item spending reports are prepared by the 20th day of the following month for the Commission, departments, and members of the public. 13. Quarterly: Update of Budget-to-Actual spending and revenue collection report is prepared and published to the City’s website for the Commission and the public. Approved Budget FY10 41 City of Bozeman, Montana CITY ORGANIZATION ___________________________________________________________ The organization chart on the following page depicts the overall structure of the City of Boze- man government. Voters of the City elect the City Commission and Municipal Court Judge. The Municipal Court Judge recommends any Part Time Judges. The City Commission ap- points a City Manager who is the Chie f Executive Officer of the City. The City Manager appoints a City Clerk who acts as staff of the Commission. The City Man- ager also appoints directors of each of the major departments– Finance, Law, Public Safety, Public Service, and Public Welfare. These departments represent the major delineation of the services offered by the City. Approved Budget FY10 42 City of Bozeman, Montana Approved Budget FY10 43 City of Bozeman, Montana Ci t y o f B o z e m a n Fi n a n c i a l S u m m a r y — F Y 2 0 1 0 Ap p r o v e d B u d g e t G e n e r a l S p e c i a l D e b t C a p i t a l E n te r p r i s e I n t e r n a l P e r m a n e n t A l l F u n d R e v e n u e S e r v i c e P r o j e c t F u n d s S e r v i c e F u n d s F u n d s Pr o j e c t e d B e g i n n i n g F u n d B a l a n c e / W o r k i n g C a p i t a l $ 3 , 2 8 1 , 0 0 0 $ 6 , 3 2 8 , 4 1 3 $ 7 3 1 , 0 7 5 $ ( 1 , 7 0 4 , 0 0 0 ) $ 2 8 , 5 7 1 , 8 1 2 $ 2 2 0 , 8 6 7 $ 5 3 6 , 2 1 6 $ 3 7 , 9 6 5 , 3 8 3 Es t i m a t e d R e v e n u e s 2 2 , 7 4 4 , 6 6 5 1 2 , 9 9 1 , 0 4 3 2 , 7 1 9 , 8 4 4 1 , 7 0 4 , 0 0 0 3 1 , 2 4 1 , 8 1 7 5 , 2 8 8 , 1 2 2 2 0 , 00 0 7 6 , 7 0 9 , 4 9 1 Le s s A p p r o p r i a t i o n s 2 2 , 9 3 0 , 5 8 9 1 3 , 6 9 5 , 8 8 3 2 , 6 4 7 , 0 2 4 - 3 4 , 9 6 5 , 7 2 5 5 , 2 8 3 , 5 3 6 1 6 , 0 0 0 7 9 , 5 3 8 , 7 5 7 In c r e a s e / ( D e c r e a s e ) i n F u n d B a l a n c e / W o r k i n g C a p i t a l ( 1 8 5 , 9 2 4 ) ( 7 0 4 , 8 4 0 ) 7 2 , 8 2 0 1 , 7 0 4 , 0 0 0 ( 3 , 7 2 3 , 9 0 8 ) 4 , 5 8 6 4 , 0 0 0 ( 2 , 8 2 9 , 2 6 6 ) Pr o j e c t e d E n d i n g F u n d B a l a n c e / W o r k i n g C a p i t a l $ 3 , 0 9 5 , 0 7 6 $ 5 , 6 2 3 , 5 7 3 $ 8 0 3 , 8 9 5 $ - $ 2 4 , 8 4 7 , 9 0 4 $ 2 2 5 , 4 5 3 $ 5 4 0 , 2 1 6 $ 3 5 , 1 3 6 , 1 1 7 Approved Budget FY10 44 City of Bozeman, Montana CHANGES IN FUND BALANCE/WORKING CAPITAL FYE 08 ----------------------------------------------FY 10---------------------------------------------- Actual Projected Beginning Estima ted Appropriations Budgeted Ending Fund Balance/ Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital Working Capital # General Fund 010 General Fund $ 4,516,813 3,281,000 $ 22,744,665 $ 22,930,589 $ 3,095,076 Special Revenue Funds - 100 Planning Fund (76,333) - 794,221 777,364 16,857 103 Health-Medical Insurance - - 1,853,073 1,853,073 - 104 Liability Insurance - - 439,472 439,472 - 105 P.E.R.S. Fund - - 451,875 451,875 - 106 Police Pension Fund 16,355 16,355 466,218 482,573 - 107 Fire Pension Fund - - 318,671 318,671 - 108 Community Transportation (151,331) - 30,515 30,515 - 109 Highway Safety Improvement Projects 20,898 21,398 - 21,000 398 110 Gas Tax Apportionment 444,211 443,520 657,500 616,500 484,520 111 Street Maintenance District 598,924 583,776 2,165,023 2,128,940 619,85 9 112 Tree Maintenance 198,927 184,403 414,875 596,489 2,789 113 Fire Impact Fee 2,282,763 112,300 185,640 185,640 112,300 114 Street Impact Fee 6,444,205 1,319,205 850,000 600,000 1,569,205 115 Building Inspection Special Revenue 768,232 756,000 869,100 861,709 763,391 116 Dowtown Improvement District 546,243 546,543 674,907 635,000 586 ,450 119 Economic Development Loan Fund - 105,000 215,000 215,000 105,000 120 Community Housing 238,094 163,532 88,290 40,000 211,822 121 Housing Revolving Loan Fund 86,034 82,134 8,000 14,400 75,734 125 Drug Forfeiture (53,662) (58,624) 158,000 173,444 (74,068) 127 Down Town Parking (5,672) - - - - 128 Fish Wildlife And Park Management Areas 33,160 18,160 - 15,00 0 3,160 129 Special Projects - Recovery Act, ARRA - - 796,500 796,50 0 - 130 Americans With Disability Act 35,145 3,145 - - 3,145 131 Beautification Of Bozeman 5,023 5,023 4,000 5,800 3,223 133 Recreation Department Special Revenue 32,168 3,168 1,000 1,000 3,168 135 Cemetery Department Special Revenue 2,178 2,200 - 2,200 - 136 Park Department Special Revenue 14,379 7,879 5,500 12,000 1,379 137 Library Department Special Revenue 2,815 8,015 5,200 7,900 5,315 138 Law & Justice Center 503,624 483,624 - 20,000 463,6 24 139 Police Department Special Revenue 187,566 149,601 113,000 143,915 118,686 140 Police Domestic Violence - - 157,500 157,500 - 143 TIF N 7th Corridor 31,708 88,208 272,500 130,000 230,708 144 TIF NE Urban Renewal 27,858 71,058 63,900 125,000 9,958 145 TIF Mandeville Industrial (185,998) (185,998) - - (185,998) 146 Lighting Districts 62,946 82,946 170,000 150,000 102,946 174 Victim Witness Advocate 314,402 328,402 76,000 65,000 339,40 2 175 Senior Transportation 4,783 4,783 76,403 76,403 4,783 176 Business Improvement District 5,352 5,352 114,000 114,000 5,352 177 Neighborhood Special Revenue 873 873 - - 873 179 Diaster Relief Fund 81,667 83,667 2,000 - 85 ,667 180 Sr. High Parking 19,312 - - - - 183 Fire Department Special Revenue (14,462) (14,462) - - (14,462) Approved Budget FY10 45 City of Bozeman, Montana CHANGES IN FUND BALANCE/WORKING CAPITAL FYE 08 —–—————–——————-FY10——–———————————-- Actual Projected Beginning Estimated Appropriations Budgeted Ending Fund Balance/ Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital Working Capital 184 Parks Master Plan Develop 168,990 168,990 100,000 100,000 168,99 0 185 186 Development Impacts 634,196 267,196 20,000 765,000 (477,804) 187 Fire Department Equipment 286,711 143,423 318,160 - 4 61,583 188 City/County Drug Forfeiture 317,948 72,948 55,000 335,000 (207 ,052) 850 Park Land - Cash in Lieu 235,434 235,434 - - 235,434 Total Special Revenue Funds 14,410,902 6,328,413 12,991,043 13,695,883 5,623,573 # Debt Service Funds 300 Special Improvemnt District Revolv. Fund 629,510 649,510 20,000 - 669,510 301 Library Bonds 203,061 203,061 315,486 315,486 203,061 302 Bond P & I 1995 Transportation Projects (214,385) (162,385) 468,136 415,316 (109,565) 305 TIF 2007 Downtown Bonds - - 416,222 416,222 - 310 SID Funds 40,889 40,889 1,500,000 1,500,000 40,889 Total Debt Service Funds 659,075 731,075 2,719,844 2,647,024 803,895 Construction Funds Capital Projects 2,884,553 (1,704,000) 1,704,000 - - Enterprise Funds 600 Water 9,812,719 9,905,114 6,452,099 5,485,979 10,871,234 610 Water Impact Fee - Net Assets 6,755,556 7,390,556 525,000 892,643 7,022,9 13 620 Waste Water 4,564,221 3,412,685 20,814,324 20,711,852 3,515,157 630 Waste Water Impact Fee - Net Assets 11,026,596 7,155,196 400,000 4,725,000 2,830,196 640 Solid Waste 1,221,097 809,838 2,657,394 2,705,561 761,671 650 Parking Enterprise 25,423 (101,577) 393,000 444,690 (153,267) Total Enterprise Funds 33,405,612 28,571,812 31,241,817 34,965,725 24,847,904 Internal Service Funds 710 Vehicle Maintenance Shop 11,224 11,224 2,523,000 2,529,414 4,810 720 Health-Medical Self-Insurance Fund 198,643 209,643 2,765,122 2,754,122 220,643 - Total Internal Service Funds 209,867 220,867 5,288,122 5,283,536 225,453 Permanent Funds 800 Cemetery Perpetual Care 532,216 536,216 20,000 16,000 540,21 6 Total Trust And Agenc Funds 532,216 536,216 20,000 16,000 540,216 Total All Funds 56,619,038 37,965,383 76,709,491 79,538,757 35,136,117 Approved Budget FY10 46 City of Bozeman, Montana MILL LEVIES & MILL VALUES FISCAL YEAR FY 05 FY06 FY07 FY08 FY09 FY10 MILL VALUE $ 52,985 $ 58,063 $ 63,249 $ 68,981 $ 74,178 $ 78,290 PERCENTAGE CHANGE - 9.6% 8.9% 9.1% 7.5% 5.5% GENERAL FUND: All-Purpose 111.48 111.39 110.57 101.26 111.91 111.96 SPECIAL REVENUE: City Planning 2.00 2.00 2.00 2.00 2.00 2.00 Police Retirement 3.88 3.54 4.07 4.27 4.14 4.34 Firefighters' Retirement 1.87 1.71 2.68 2.81 2.72 2.85 Public Employees' Retirement 3.93 3.59 4.39 4.61 4.52 4.75 Comprehensive Insurance 3.78 3.45 4.45 4.67 4.53 4.61 Health/Med Insurance 24.73 23.21 22.91 22.36 24.31 23.67 Fire Capital & Equipment 4.00 4.00 Fire Truck/Equipment 6.00 6.00 Senior Transportation 1.00 1.00 1.00 1.00 1.00 1.00 Workforce Housing 1.46 1.00 TOTAL SPECIAL REVENUE 47.19 44.50 41.50 41.72 48.68 48.22 DEBT SERVICE: Library G.O. Bonds 7.99 5.39 4.95 4.53 4.27 4.03 Transportation G.O. Bonds 5.33 6.98 6.40 6.67 6.30 5.98 TOTAL DEBT SERVICE 13.32 12.37 11.35 11.20 10.57 10.01 TOTAL ALL LEVIES 171.99 168.26 163.42 154.18 171.16 170.19 Percentage Change - -2.2% -2.9% -5.7% 11.0% -0.6% Property Taxes Levied $9,112,890 $9,769,893 $10,336,467 $10,635,491 $12,696,306 $13,324,375 Percentage Change - 7.2% 5.8% 2.9% 19.4% 4.9% * Tax Authority Authorized but Not Levied $ 583,000.00 Police & Fire Levy Reduct'n $ 350,120 $ 303,570 FY09 SAFER FY10 SAFER $ - $ 174,189 $ - $ 620,829 $ 667,602 $ 704,610 911 Mills 911 Mills 911 Mills Res. No. 3954 Res. No. 3954 Res. No. 3954 Approved Budget FY10 47 City of Bozeman, Montana APPROPRIATIONS BY TYPE ___________________________________________________________ All expenditures are classified under one of five major categories: Salaries, Wages & Benefits, Operating Expense, Capital, Debt Service, and Transfers. The graph below shows the relative percentage of budgeted expenditures for these five major categories for all funds, combined. In governmental agencies, salaries, wages and benef its normally represent the largest of these categories. However, due to the significant investment in infrastructure, cities have a much higher percent- age of the budget devoted to operating costs than most other governmental agencies. Trans- portation projects are often included under contracted services, which is an operating cost. Salaries & Overtime 21% Benefits 7% Operating 29% Capital 33% Debt Service 3% Transfers 7% FY2010 -Appropriations by Type Salaries & Overtime Benefits Operating Capital Debt Service Transfers Approved Budget FY10 48 City of Bozeman, Montana APPROPRIATIONS BY FUND ___________________________________________________________ As shown, Enterprise Funds and the General Fund account for 76% of the total expenditures of the city. The General Fund is the city’s primary operating account for general government operations. Enterprise funds consist of water, wastewater, solid waste, and parking funds. These funds operate on a self-supporting basis. Special revenue funds, totaling 17% of appropriations, include a variety of tax supported funds including funds supporting major employer retirement contributions, health insurance premi- ums, impact fees and liability insurance. Co mmunity development block grant monies, the city’s gas tax allocation, and street and tree maintenance districts are also included. Debt service, internal service, and trust and agency funds make up the remainder of the city’s appropriations. General Fund 30% Special Revenue 17%Debt Service 3% Capital Project 0% Enterprise Funds 46% Internal Service 4% Permanent Funds 0% FY2010 -Appropriations by Fund General Fund Special Revenue Debt Service Capital Project Enterprise Funds Internal Service Permanent Funds Approved Budget FY10 49 City of Bozeman, Montana LEGAL DEBT LIMIT & BOND RATING ___________________________________________________________ General Obligation Debt Limit: The City’s legal debt limit is established by state statute for General Obligation indebtedness. Total general obligations may not exceed 2.5% of the City’s total market value, as established each August by the Department of Revenue. (FY10 Total Market Value was $2.655 Billion.) As of June 30, 2010, net outstanding General Obligation debt will be $5,075,000, including $800,000 outstanding for Fire Station #3 construction, that is planned to be repaid from Fire Impact Fee revenue collections. 2007 Law Change: In the recent Legislative session, SB245 was adopted that changed the statutory debt limit from 1.51% to 2.5% of Market Value. This became effective July 1, 2007. This results in an estimated Legal Debt Margin of $54.3 Million at the end of FY09, and $61.2 Million at the end of FY10. General Obligation Bond Rating: The City’s most recent general obligation bond rating was done in connection with the sale of the Library G.O. bonds, Series #2 in 2003. Moody’s rated that issue an “A2”, in the “mid-range of the upper medium grade”. This is generally described as “strong, investment grade” credit by Moody’s. Revenue-backed Debt: There remains no statutory cumulative limit on the amount of debt a city can issue that is backed by the revenue streams of various operations, known as “Revenue Bonds”. The city plans to issue approximately $30 Million in revenue bonds for the construction of a new Waste Water Treatment plant within the next three years, including approximately $10M in FY10. Special District Debt: There is no statutory limit of the amount of debt a city can issue that is backed by assessments from special improvement districts (including lighti ng districts) known as “SID or SLID Bonds”. Other Special District Debt is subject to specific limitations, set forth in statute. In December 2007, the City issued $6.27 Million in Tax Increment Urban Renewal Revenue Bonds for the Downtown Intermodal Parking Facility. This bond issue was rated BBB by Standard & Poor’s. Legal Debt Limit—GO Estimated June 30, 2009 Statutory G.O Debt Limit— 2.5% of Valuation $60,185,000 Less: Outstanding GO Bonds ($5,815,000) Less: Loans Payable - Plus: Fund Balances Reserved for Debt Payment - Equals: Legal Debt Margin $54,370,000 Estimated June 30, 2010 $66,345,000 ($5,075,000) - - $61,270,000 Approved Budget FY10 50 City of Bozeman, Montana STAFFING SUMMARY ___________________________________________________________ Approved Approved Approved Approved Approved FY06 FY07 FY08 FY09 FY10 GENERAL GOVERNMENT City Commission 2.10 2.10 2.10 2.10 2.10 City Manager 9.50 8.00 10.50 10.50 10.50 Municipal Court 6.00 6.00 7.00 7.00 7.50 City Attorney 6.00 6.00 6.00 6.00 7.50 Finance 16.00 16.00 10.00 10.00 9.00 Office of Planning & Community Development 12.70 14.20 15.20 13.70 12.20 Building Maintenance 2.55 2.55 3.05 3.55 3.55 Information Technology 6.00 6.00 5.73 TOTAL GENERAL GOVERNMENT 54.85 54.85 59.85 58.85 58.08 PUBLIC SAFETY Police Department 53.75 55.75 57.75 62.75 67.75 Fire Department 29.25 31.25 34.25 45.25 44.75 Building Inspection 15.05 16.55 16.55 13.55 9.55 Parking 2.75 3.75 3.75 4.75 4.75 TOTAL PUBLIC SAFETY 100.80 107.30 112.30 126.30 126.80 PUBLIC SERVICES Public Services Administration 7.15 8.15 8.15 8.15 8.15 Streets 13.62 15.62 15.62 17.62 17.62 Water Plant 9.27 9.56 9.27 9.27 9.27 Water Operations 14.62 14.62 15.62 16.62 15.62 Wastewater Operations 9.25 9.25 10.25 11.25 10.25 Wastewater Plant 14.87 15.42 14.87 15.87 15.87 Solid Waste Collection 11.74 12.24 14.74 14.74 14.74 Solid Waste Disposal/Recycling 7.66 6.82 3.00 1.00 1.00 Vehicle Maintenance 3.50 4.00 4.00 4.00 4.00 TOTAL PUBLIC SERVICES 91.68 95.68 95.52 98.52 96.52 PUBLIC WELFARE Cemetery 5.25 5.50 5.75 5.75 5.75 Parks 11.95 12.45 13.45 13.45 13.45 Forestry 3.60 4.60 4.60 4.60 4.60 Library 19.66 19.66 20.66 21.66 21.16 Recreation 14.65 14.90 14.90 15.00 15.00 Community Development 1.00 1.00 2.00 1.00 1.00 TOTAL PUBLIC WELFARE 56.11 58.11 61.36 61.46 60.96 TOTAL ALL FUNDS 303.44 315.94 329.03 345.13 342.36 Net FTE Increase from Previous Year 3.35 12.50 13.09 16.10 -2.77 % Increase from Previous Year 1.1% 4.1% 4.1% 4.9% -0.8% Approved Budget FY10 51 City of Bozeman, Montana RE V E N U E S U M M A R Y __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Ta x e s Sp e c i a l As s e s s m e n t s Li c e n s e s & Pe r m i t s In t e r g o v e r n m e n t a l Ch a r g e s f o r Se r v i c e s Fi n e s a n d Fo r f e i t u r e s In t e r e s t In c o m e Ot h e r Re v e n u e s Ot h e r Fi n a n c i n g So u r c e s TO T A L 01 0 - G e n e r a l F u n d $ 9 , 8 9 3 , 8 9 9 $ 2 6 6 , 5 0 0 $ 5 , 1 9 4 , 8 1 4 $ 2 , 3 3 0 , 2 4 3 $ 1 , 2 2 1 , 5 0 0 $ 7 0 , 0 0 0 $ 1 8 , 5 0 0 $ 3 , 7 4 9 , 2 0 9 $ 2 2 , 7 4 4 , 6 6 5 10 0 - P l a n n i n g F u n d 15 6 , 5 8 0 7 6 , 6 4 1 21 3 , 0 0 0 34 8 , 0 0 0 79 4 , 2 2 1 10 3 - H e a l t h - M e d i c a l I n s u r a n c e 1, 8 5 3 , 0 7 3 1, 8 5 3 , 0 7 3 10 4 - C o m p r e h e n s i v e I n s u r a n c e 36 0 , 9 1 7 7 8 , 5 5 5 43 9 , 4 7 2 10 5 - P E R S F u n d 37 1 , 8 7 8 7 9 , 9 9 7 45 1 , 8 7 5 10 6 - P o l i c e P e n s i o n F u n d 33 9 , 7 7 9 1 2 6 , 4 3 9 46 6 , 2 1 8 10 7 - F i r e m a n s P e n s i o n F u n d 22 3 , 1 2 7 9 5 , 5 4 4 31 8 , 6 7 1 10 8 - C o m m u n i t y T r an s p o r t a t i o n 30 , 5 1 5 30 , 5 1 5 11 0 - G a s T a x 6 5 0 , 0 0 0 7, 5 0 0 65 7 , 5 0 0 11 1 - S t r e e t M a i n t e n a n c e 20 , 0 0 0 2, 1 3 0 , 0 2 3 15 , 0 0 0 2, 1 6 5 , 0 2 3 11 2 - T r e e M a i n t e n a n c e 39 7 , 8 7 5 7, 0 0 0 10 , 0 0 0 41 4 , 8 7 5 11 3 - F i r e I m p a c t F e e 18 5 , 6 4 0 18 5 , 6 4 0 11 4 - S t r e e t I m p a c t F e e 75 0 , 0 0 0 10 0 , 0 0 0 85 0 , 0 0 0 11 5 - B u i l d i n g I n s p e c t i o n F u n d 85 4 , 6 0 0 4, 5 0 0 10 , 0 0 0 86 9 , 1 0 0 11 6 - T I F D D o w n t o w n I m p r o v e m e n t 63 5 , 2 8 7 3 4 , 6 2 0 5, 0 0 0 67 4 , 9 0 7 11 9 - E c o n o m i c D e v e l o p m e n t L o a n 21 5 , 0 0 0 21 5 , 0 0 0 12 0 - C o m m u n i t y H o u s i n g F u n d 5, 0 0 0 5, 0 0 0 78 , 2 9 0 88 , 2 9 0 12 1 - H o u s i n g R e v o l v i n g L o a n 8, 0 0 0 8, 0 0 0 12 2 - D o w n t o w n B l a s t C l e a n - U p L o a n F u n d - 12 5 - D r u g F o r f e i t u r e F u n d 9 8 , 0 0 0 50 , 0 0 0 10 , 0 0 0 15 8 , 0 0 0 12 9 - R e c o v e r y A c t , A R R A 7 9 6 , 5 0 0 79 6 , 5 0 0 13 1 - B e a u t i f i c a t i o n o f B o z e m a n 4, 0 0 0 4, 0 0 0 13 3 - R e c r e a t i o n S p e c i a l R e v e n u e 50 0 50 0 1, 0 0 0 13 6 - P a r k S p e c i a l R e v e n u e 50 0 5, 0 0 0 5, 5 0 0 13 7 - L i b r a r y S p e c i a l R e v e n u e 20 0 5, 0 0 0 5, 2 0 0 13 9 - P o l i c e S p e c i a l R e v e n u e 5, 0 0 0 4, 0 0 0 4, 0 0 0 10 0 , 0 0 0 11 3 , 0 0 0 14 0 - P o l i c e D o m e s t i c V i o l e n c e 1 5 7 , 5 0 0 15 7 , 5 0 0 14 3 - T I F N 7 t h C o r r i d o r 27 2 , 0 0 0 50 0 27 2 , 5 0 0 Approved Budget FY10 52 City of Bozeman, Montana RE V E N U E S U M M A R Y , c o n t ’ d __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ 14 4 - T I F N E U r b a n R e n e w a l D i s t r i c t 63 , 4 0 0 50 0 63 , 9 0 0 14 5 - T I F M a n d e v i l l e F a r m I n d u s t r i a l 34 , 0 0 0 34 , 0 0 0 14 6 - L i g h t i n g D i s t r i c t s 17 0 , 0 0 0 17 0 , 0 0 0 17 4 - V i c t i m / W i t n e s s A d v o c a t e 70 , 0 0 0 6, 0 0 0 76 , 0 0 0 17 5 - S e n i o r T r a n s p o r t a t i o n 76 , 4 0 3 76 , 4 0 3 17 6 - B I D D o w n t o w n I m p r o v D i s t 11 4 , 0 0 0 11 4 , 0 0 0 17 9 - D i s a s t e r R e l i e f 2, 0 0 0 2, 0 0 0 18 4 - P a r k s M a s t e r P l a n / I m p r o v e m e n t Gr a n t s 10 0 , 0 0 0 10 0 , 0 0 0 18 6 - D e v e l o p m e n t I m p a c t s 20 , 0 0 0 20 , 0 0 0 18 7 - F i r e D e p t E q u i p m e n t 31 3 , 1 6 0 5, 0 0 0 31 8 , 1 6 0 18 8 - C i t y / C o u n t y J o i n t D r u g F o r f e i t u r e 50 , 0 0 0 5, 0 0 0 55 , 0 0 0 18 9 - S t o r y M a n s i o n S p e c i a l R e v e n u e 44 , 2 0 0 44 , 2 0 0 30 0 - S I D R e v o l v i n g F u n d 20 , 0 0 0 20 , 0 0 0 30 1 - B o n d S & I L i b r a r y 31 5 , 4 8 6 31 5 , 4 8 6 30 2 - B o n d S & I 1 9 9 5 T r a n s P r o j 46 8 , 1 3 6 46 8 , 1 3 6 30 5 - 2 0 0 7 D o w n t o w n T I F B o n d s 41 6 , 2 2 2 41 6 , 2 2 2 31 0 - 4 4 4 - S I D F u n d s 1, 5 0 0 , 0 0 0 1, 5 0 0 , 0 0 0 50 4 - 5 5 8 - C o n s t r u c t i o n F u n d s 1, 7 0 4 , 0 0 0 1, 7 0 4 , 0 0 0 60 0 - W a t e r F u n d 6, 3 1 6 , 6 8 9 94 , 0 0 0 41 , 4 1 0 6, 4 5 2 , 0 9 9 61 0 - W a t e r I m p a c t F e e 40 0 , 0 0 0 12 5 , 0 0 0 52 5 , 0 0 0 62 0 - W a s t e W a t e r F u n d 67 8 , 0 0 0 4 , 6 7 8 , 3 2 4 10 0 , 0 0 0 35 , 0 0 0 15 , 3 2 3 , 0 0 0 20 , 8 1 4 , 3 2 4 63 0 - W a s t e W a t e r I m p a c t F e e 40 0 , 0 0 0 40 0 , 0 0 0 64 0 - S o l i d W a s t e F u n d 2 , 5 7 5 , 4 2 8 50 , 0 0 0 21 , 9 6 6 10 , 0 0 0 2, 6 5 7 , 3 9 4 65 0 - P a r k i n g F u n d 10 7 , 5 0 0 27 0 , 5 0 0 15 , 0 0 0 39 3 , 0 0 0 71 0 - V e h i c l e M a i n t e n a n c e 62 3 , 0 0 0 1, 9 0 0 , 0 0 0 2, 5 2 3 , 0 0 0 72 0 - H e a l t h - M e d i c a l I n s u r a n c e 2, 7 6 5 , 1 2 2 2, 7 6 5 , 1 2 2 80 0 - C e m e t e r y P e r p e t u a l C a r e 4, 0 0 0 16 , 0 0 0 20 , 0 0 0 TO T A L S $ 1 5 , 3 7 7 , 1 2 5 $ 1 , 7 8 4 , 0 0 0 $ 1 , 2 4 8 , 6 0 0 $ 8 , 0 6 6 , 6 1 0 $ 2 3 , 8 2 3 , 0 4 4 $ 1 , 6 6 2 , 0 0 0 $ 6 6 3 , 7 0 0 $ 4 0 3 , 3 7 6 $ 2 3 , 7 5 9 , 2 3 6 $ 7 6 , 7 8 7 , 6 9 1 Ta x e s Sp e c i a l As s e s s m e n t s Li c e n s e s & Pe r m i t s In t e r g o v e r n m e n t a l Ch a r g e s f o r Se r v i c e s Fi n e s a n d Fo r f e i t u r e s In t e r e s t In c o m e Ot h e r Re v e n u e s Ot h e r Fi n a n c i n g So u r c e s TO T A L Approved Budget FY10 53 City of Bozeman, Montana REVENUE TRENDS & ANALYSIS ____________________________________________________________ Revenues are estimated for every fund of the city each year. This summary of revenue estimates is sup- ported by detailed revenue estimates for each fund, as described in the tables beginning on page 60. This section of the budget highlights major governmental and enterprise funds of the City: the General Fund, along with Water, Wastewater, and Solid Waste enterprises. Trends of these funds and individual revenues are shown together with estimates for th e coming year. Together, these funds comprise 71% of the total estimated revenues of the City. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund rev enues include: city ad- ministration, police and fire services, court, parks, recr eation, and library. Revenue is estimated to be just under $22.7 Million for the budget year. The growth in general fund revenues, depicted in the graph above, reflects the following trends: • The approved mill levy for police and firefighter staff and equipment. That levy allows per- manent increases in property tax levies, beginning in FY09. • Beginning in the late 1990’s, the rapid growth in new construction and annexations, which increases property taxes collected. Growth in taxable value last budget year was 7.5%, and had averaged over 8.0% for the pr evious 5 years. However, th e significant decline in local construction that begin in 2008 will reduce tax dollars from new construction. The current fiscal year saw 5.5% increase in taxable va lue, with $4.2M of new construction value. • For FY09, Increased court revenues, based on th e hiring of an additional prosecutor in FY09. Court revenues tend to grow as we add police officers and as our community be- comes more of a regional trade-center and tourist area. In FY10, we are estimating court revenues to decrease by $300,000 based on economic conditions and actual trend. • Voted county-wide 911 levy and commitment to reduce city mills by an equivalent amount. • Increased State Entitlement Share revenues, based on population growth. $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 1st 8 Years Actual ‐Last 2 Years Projected General Fund Revenue Approved Budget FY10 54 City of Bozeman, Montana WATER FUND Shown on the graph below are total water fund revenues, estimated at $6.4 Million for the budget year. As depicted by the graph, water fund revenues have stead ily increased as the result of both an increase in the customer base and as the result of regular rate changes. Due to declining growth around the City, our customer-base growth is estimated at 1% for t he budget year. This rate is markedly lower than the 5% trend of the past three years. We are also es timating no collections from “cash in lieu of water rights” which are customarily collected when property is annexed into the city. In updating our rate study for slower customer grow th, decreased Impact Fee collections and new esti- mates of Water Plant costs, we estimate needing a 3.2% water rate increase for each of the next three years (FY10, FY11, and FY12) in order to fund pl ant construction and other scheduled operations and maintenance costs. Historic Water Rate Changes information can be found on page 225. WASTEWATER FUND Revenues in the Wastewater Fund have, in general, been increasing over the past 10 years, and are estimated at $20.8 Million for the budget year. This does include “proceeds of long term debt” of ap- proximately $15 Million for Plant construction. This significant construction project broke ground in May 2009 and is expected to take 3 years to complete. The Wastewater Fund is expected to borrow a total of $30 Million for the $54 Million project. We estimate our customer-base to grow by 1% in t he budget year, down from 5% in previous years, and have based our estimate on the sign ificant decline in new construction in town. We are still seeing mod- est increases in water usage, so we expect a small amount of customer growth in the coming months. Due to this decline in growth, the corresponding de cline in collection of Impact Fees, and higher-than- expected plant construction costs, rates are expect ed to increase 10.2% each year for the next three years (FY10, FY11, FY12.) Wastewater rate increases are shown in the schedule on page 225. $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 1st 8 years Actual ‐Last 2 projected Water Fund Revenues Approved Budget FY10 55 City of Bozeman, Montana SOLID WASTE FUND Revenues in the Solid Waste Fund were significant effe cted by the closing of the City Landfill in 2007. During fiscal year 2006, the Commission discussed how the City would continue solid waste disposal services as our Landfill was nearing its capacity. In a measure to reserve the remaining cell space for residential use only, the Commission closed the landf ill to tipping by commercial customers and non-city residents and to any construction and demolition waste. The Landfill officially closed in June 2008. The Solid Waste Collection Division continues to oper ate residential and commercial collection, and in FY09 we began to provide curb-side recycling collection services. For FY10, garbage rates will increase 5%, to cover f uel costs, employee salary and benefit increases, and the assumption of costs that were once shared with the Disposal division. The slowdown in local construction activity has decreased demand for “roll-off” containers and the associated hauling and tip- ping services. Solid waste fund revenues, including curbside recycling fees for the year, are estimated at $2.6 Million. $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 1st 8 Years Actual ‐Last 2 Projected Wastewater Fund Revenues $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 1st 8 Years Actual ‐Last 2 Years Projected Solid Waste Fund Revenues Approved Budget FY10 56 City of Bozeman, Montana EX P E N D I T U R E S U M M A R Y __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Pe r s o n n e l & Be n e f i t s Op e r a t i o n s Ca p i t a l De b t S e r v i c e Tr a n s f e r s Ot h e r F i n a n c i n g Us e s TO T A L 01 0 - G e n e r a l F u n d $ 1 4 , 4 6 7 , 0 0 6 $ 6 , 4 0 9 , 4 3 8 $ 4 8 4 , 3 4 0 $ 1 0 8 , 0 0 0 $ 1 , 4 6 0 , 8 0 5 $ 2 2 , 9 2 9 , 5 8 9 10 0 - P l a n n i n g F u n d 7 1 2 , 0 1 3 6 5 , 3 5 1 7 7 7 , 3 6 4 10 3 - H e a l t h - M e d i c a l I n s u r a n c e 1 , 8 5 3 , 0 7 3 1 , 8 5 3 , 0 7 3 10 4 - C o m p r e h e n s i v e I n s u r a n c e 4 3 9 , 4 7 2 4 3 9 , 4 7 2 10 5 - P E R S F u n d 4 5 1 , 8 7 5 4 5 1 , 8 7 5 10 6 - P o l i c e P e n s i o n F u n d 4 8 2 , 5 7 3 4 8 2 , 5 7 3 10 7 - F i r e m a n s P e n s i o n F u n d 3 1 8 , 6 7 1 3 1 8 , 6 7 1 10 8 - C o m m u n i t y T r an s p o r t a t i o n 3 0 , 5 1 5 3 0 , 5 1 5 10 9 - H i g h w a y S a f e t y I m p r o v e m e n t P r o j e c t s 2 1 , 0 0 0 2 1 , 0 0 0 11 0 - G a s T a x 2 1 6 , 5 0 0 4 0 0 , 0 0 0 6 1 6 , 5 0 0 11 1 - S t r e e t M a i n t e n a n c e 1 , 1 2 3 , 3 7 1 8 2 5 , 5 6 9 1 8 0 , 0 0 0 2 , 1 2 8 , 9 4 0 11 2 - T r e e M a i n t e n a n c e 2 9 2 , 2 8 7 1 1 8 , 9 9 8 1 8 5 , 2 0 4 5 9 6 , 4 8 9 11 3 - F i r e I m p a c t F e e 1 8 5 , 6 4 0 1 8 5 , 6 4 0 11 4 - S t r e e t I m p a c t F e e 6 0 0 , 0 0 0 6 0 0 , 0 0 0 11 5 - B u i l d i n g I n s p e c t i o n F u n d 6 4 3 , 9 5 6 2 1 7 , 7 5 3 8 6 1 , 7 0 9 11 6 - T I F D D o w n t o w n I m p r o v e m e n t 2 1 0 , 0 0 0 4 2 5 , 0 0 0 6 3 5 , 0 0 0 11 9 - E c o n o m i c D e v e l o p m e n t L o a n 2 1 5 , 0 0 0 2 1 5 , 0 0 0 12 0 - C o m m u n i t y H o u s i n g F u n d 4 0 , 0 0 0 4 0 , 0 0 0 12 1 - H o u s i n g R e v o l v i n g L o a n 1 4 , 4 0 0 1 4 , 4 0 0 12 2 - D o w n t o w n B l a s t C l e a n - U p L o a n F u n d - 12 5 - D r u g F o r f e i t u r e F u n d 1 6 4 , 9 4 4 8 , 5 0 0 1 7 3 , 4 4 4 12 8 - F i s h W i l d l i f e & P a r k M g m t 1 5 , 0 0 0 1 5 , 0 0 0 12 9 - R e c o v e r y A c t , A R R A 7 9 6 , 5 0 0 7 9 6 , 5 0 0 13 1 - B e a u t i f i c a t i o n o f B o z e m a n 5 , 8 0 0 5 , 8 0 0 13 3 - R e c r e a t i o n S p e c i a l R e v e n u e 1 , 0 0 0 1 , 0 0 0 13 5 - C e m e t e r y S p e c i a l R e v e n u e 2 , 2 0 0 2 , 2 0 0 13 6 - P a r k S p e c i a l R e v e n u e 1 2 , 0 0 0 1 2 , 0 0 0 13 7 - L i b r a r y S p e c i a l R e v e n u e 7 , 9 0 0 7 , 9 0 0 Approved Budget FY10 57 City of Bozeman, Montana EX P E N D I T U R E S U M M A R Y , c o n t ’ d __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Pe r s o n n e l & Be n e f i t s Op e r a t i o n s Ca p i t a l De b t S e r v i c e Tr a n s f e r s Ot h e r F i n a n c i n g Us e s TO T A L 13 8 - L a w & J u s t i c e C e n t e r 2 0 , 0 0 0 2 0 , 0 0 0 13 9 - P o l i c e S p e c i a l R e v e n u e 7 2 , 4 0 5 7 1 , 5 1 0 1 4 3 , 9 1 5 14 0 - P o l i c e D o m e s t i c V i o l e n c e 1 5 7 , 5 0 0 1 5 7 , 5 0 0 14 3 - T I F N 7 t h C o r r i d o r 1 3 0 , 0 0 0 1 3 0 , 0 0 0 14 4 - T I F N E U r b a n R e n e w a l D i s t r i c t 1 2 5 , 0 0 0 1 2 5 , 0 0 0 14 5 - T I F M a n d e v i l l e F a r m I n d u s t r i a l - 14 6 - L i g h t i n g D i s t r i c t s 1 5 0 , 0 0 0 1 5 0 , 0 0 0 17 4 - V i c t i m / W i t n e s s A d v o c a t e 6 5 , 0 0 0 6 5 , 0 0 0 17 5 - S e n i o r T r a n s p o r t a t i o n 7 6 , 4 0 3 7 6 , 4 0 3 17 6 - B I D D o w n t o w n I m p r o v D i s t 1 1 4 , 0 0 0 1 1 4 , 0 0 0 18 4 - P a r k s M a s t e r P l a n / I m p r o v e m e n t G r a n t s 1 0 0 , 0 0 0 1 0 0 , 0 0 0 18 5 - I n s u r a n c e P r o c e e d s 2 3 2 , 0 0 0 2 3 2 , 0 0 0 18 6 - D e v e l o p m e n t I m p a c t s 7 6 5 , 0 0 0 7 6 5 , 0 0 0 18 8 - C i t y / C o u n t y J o i n t D r u g F o r f e i t u r e 3 3 5 , 0 0 0 3 3 5 , 0 0 0 18 9 - S t o r y M a n s i o n S p e c i a l R e v e n u e 2 8 , 1 0 5 2 8 , 1 0 5 30 1 - B o n d S & I L i b r a r y 3 1 5 , 4 8 6 3 1 5 , 4 8 6 30 2 - B o n d S & I 1 9 9 5 T r a n s P r o j 4 1 5 , 3 1 6 4 1 5 , 3 1 6 30 5 - 2 0 0 7 D o w n t o w n T I F B o n d s 4 1 6 , 2 2 2 4 1 6 , 2 2 2 31 0 - 4 4 4 - S I D F u n d s 1 , 5 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 50 4 - 5 5 8 - C o n s t r u c t i o n F u n d s - 60 0 - W a t e r F u n d 1 , 7 4 7 , 8 6 9 2 , 2 5 7 , 7 9 5 1 , 4 4 8 , 7 6 8 3 1 , 5 4 7 5 , 4 8 5 , 9 7 9 61 0 - W a t e r I m p a c t F e e 8 9 2 , 6 4 3 8 9 2 , 6 4 3 62 0 - W a s t e W a t e r F u n d 1 , 4 7 6 , 8 8 1 4 , 6 1 0 , 9 4 7 1 4 , 6 2 4 , 0 2 4 2 0 , 7 1 1 , 8 5 2 63 0 - W a s t e W a t e r I m p a c t F e e 4 , 7 2 5 , 0 0 0 4 , 7 2 5 , 0 0 0 64 0 - S o l i d W a s t e F u n d 1 , 0 6 4 , 0 8 6 1 , 2 5 1 , 4 7 5 3 9 0 , 0 0 0 2 , 7 0 5 , 5 6 1 65 0 - P a r k i n g F u n d 2 6 3 , 4 1 8 1 8 1 , 2 7 2 4 4 4 , 6 9 0 71 0 - V e h i c l e M a i n t e n a n c e 2 3 9 , 9 2 6 3 8 9 , 4 8 8 1 , 9 0 0 , 0 0 0 2 , 5 2 9 , 4 1 4 72 0 - H e a l t h - M e d i c a l I n s u r a n c e 2 , 7 5 4 , 1 2 2 2 , 7 5 4 , 1 2 2 80 0 - C e m e t e r y P e r p e t u a l C a r e 1 6 , 0 0 0 1 6 , 0 0 0 TO T A L S $ 2 2 , 2 6 8 , 1 6 2 $ 2 2 , 8 1 6 , 0 4 1 $ 2 6 , 0 6 1 , 9 7 9 $ 2 , 7 8 6 , 5 7 1 $ 5 , 2 0 8 , 1 0 9 $ 4 2 5 , 0 0 0 $ 7 9 , 5 6 5 , 8 6 2 Approved Budget FY10 58 City of Bozeman, Montana EXPENDITURE TRENDS & ANALYSIS ___________________________________________________________________________ This section provides a historical trend analysis of the expenditures of the major funds of the city. In- creases and decreases in a funds’ expenditure levels is a natural occurrence. The most important point is to understand what factors are causing a funds’ expenditure levels to change. General fund expendi- tures will usually be more stable, due to the fact t hat most costs ar e personnel that are predictable and steady. In enterprise funds and construction funds, lar ge fluctuations will occur due to the fact that these funds are infrastructure intense and large expenditures are sporadic, depending on the projects in- volved. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund revenues include: city ad- ministration, police and fire services, court, parks, recreation, and library. Expenditures total $22.9M for this fiscal year. The increase in expenditure levels of the general fund can be tied to the growth trend of our community; With this increase in property and population, there is a need for additional general fund services. Staff- ing increases to handle citizen demands bring salary and health insurance expenditure increases. In addition, expanding buildings to accommodate more citizens and employees results in increased build- ing maintenance costs. Expenditures on Library Serv ices increased significantly in 2007 due to the op- erations of the new Library facility. For FY08 we decrease d expenditures on 911 Dispatch services by over $700,000, due to the assumption of this program by the county. Over the past four years, we have increased expenditures on police and fire services. Most significant this year is the continuation of the voter-approved levies for the addition of police offi cers and firefighters and associated equipment. WATER FUND The following chart depicts the trend in the Water Fu nd, and shows the result of sporadic large improve- ment projects being undertaken in FY2004 through FY2008. In 2004, we began design and construction on the Hyalite Transmission Main, which greatly impr oved service for the City’s water supply from Hya- lite reservoir. That project was completed in FY2006. FY2010 expenditures total roughly $5.4 Million, and includes spending on the design necessary for a new Water Treatment Facility, according to our long-rang Water Facility Plan. We expect to see su bstantial investment in the city’s water supply and delivery being made by the Water F und over the next 3-5 years. ‐ 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 2001200220032004200520062007200820092010 General Fund Expenditures Approved Budget FY10 59 City of Bozeman, Montana WASTEWATER FUND The Wastewater Fund has also spent substantial dollars on capital improvements over the past 10 years. The City received a multi-million dollar EPA Gr ant award that required ma tching dollars from our rate-payers. This grant funded some major improvements to our Wastewater Treatment Plant and Col- lection System, and was fully utilized by the end of the FY05. FY10 expenditures are estimated at $20.7 Million. As a result of our most re cent Wastewater Facility Study, the city immediately embarked on the design and construction of a new Water Reclamation Facil- ity. In November 2008, the City approved bids fo r a project totaling $54Million. We broke ground in May 2009 and anticipate 3 years of construction spending. FY10 budget anticipates construction project ex- penditures of over $15 Million. SOLID WASTE Expenditures in the Solid Waste Fund have increased si gnificantly in the recent years due to the City’s investment in the Mandeville Farm property, Transf er Station design, and the Old Library Property. Costs also increased in FY2006 when the City decid ed to direct-haul collection trash to the County ‐ 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2001200220032004200520062007200820092010 Water Fund Expenditures ‐2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 22,000,000 2001200220032004200520062007200820092010 Wastewater Fund Expenditures Approved Budget FY10 60 City of Bozeman, Montana Landfill. The FY2009 budget included the cap and clos ure costs on the City’s existing landfill cell and curbside recycling, in addition to our regular garbage collection routes. Expenditures are estimated to total $2.7 Million for Collection and Recycling purposes, including a shop and office expansion project, in this fiscal year. ‐ 2,000,000 4,000,000 6,000,000 20012002200320042005 20062007200820092010 Solid Waste Fund Expenditures Approved Budget FY10 61 City of Bozeman, Montana FUND BALANCES / WORKING CA PITAL TRENDS & ANALYSIS —————————————————————————————————————————— There are two fund types that are used to account for the city’s operating funds. One is governmental fund types and the other is propriet ary fund types. The best measure of a governmental fund types’ fi- nancial condition is fund balance (assets minus liabilities). The best measure of a propriety fund types’ financial condition is working capital (curr ent assets minus current liabilities). This section provides a historical trend analysis of the fund balance and working capital balances of the major funds of the city. Increases and decreases in a funds’ financial position is a natural occurrence. The most important point is to understand what factors are causing a funds’ financial position to change. General fund balances will generally be more stable, due to the fact that most costs are personnel that are predictable and steady. In enterprise funds, large fluctuations will occur due to the fact that these funds are infrastructure intense and large expenditures are sporadic. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund revenues include: city ad- ministration, police and fire services, court, parks, recreation, and library. The graph below shows that the city has maintai ned its general fund balance between $2.5 and $3.9 million over the past 10 years. Increases in fund balan ce in FY02, 05, 08 occurr ed as the result of unex- pected revenues and vacancy savings (most significant in FY08). The relatively sharp decline at the end of FY03 resulted from the use of $1.3 million in reserves to purchase the Story Mansion. The de- cline in FY07 is attributed to the City’s share of the purchase of the Lamme Library property for $1 Mil- lion. The FY09 budget had an ending Unreserved Ge neral Fund Balance of $4.2 million, spending $116,500 on SAT matching funds for the interior renovations of the Story Mansion and $200,000 on the rental of space for a Municipal Court facility. Wi th additional dollars spent on Story Mansion ($391,222), LEED Certification Construction Co sts for City Hall ($386,000) and the Planning Fund Deficit from FY08 ($78,000), loss of value of Old City Hall Propert y ($804,000) the FY09 ending Unreserved General Fund Balance is estimated at $2.8 Million. The FY10 Budget maintains that level at $3.0 Million. The graph on the next page shows the unreserved gener al fund balance in relation to the annual reve- $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 1st 8 Years Actual ‐Last 2 Years Projected General Fund ‐Unreserved Fund Balance Approved Budget FY10 62 City of Bozeman, Montana nue of the fund. The decline in fiscal years 2000 & 2001 were due to the inclusion of expenditures for employee benefits (health insurance and employee reti rement funds) in the general fund. These were previously expended out of special revenue funds. The de cline in FY 03 was the result of the acquisition of the Story Mansion. Again, the decline in FY07 is attributed to the purchase of the Lamme Library property. The FY10 year is projected to end at 14.6% of FY10 operating revenues. WATER FUND The graph below depicts the working capital balance of the city’s water fund. This graph typifies the sig- nificant fluctuations that result from large infrastruc ture expenditures. The significant reduction in FY 02 and FY 03 relates to the completion of some large capital improvement projects primarily funded with cash balances. The most significant of which wa s the Lyman Creek water supply and the Hyalite Trans- mission Main project. We are now accumulating dollars for plant design and construction, which is es- timated to cost approximately $40.7 million. FY10 bu dget projects and ending balance of $10.8 Million. WASTEWATER FUND As seen by the graph of the wastewater fund on th e next page, the fund’s working capital balance has been steadily growing over the past 10 years. The large balance in FY 01 provided needed matching funds for a $5 million federal grant. The reduction in FY 03 reflects expenditures associated with the ‐$5,000,000 $0 $5,000,000 $10,000,000 $15,000,000 1st 8 Years Actual ‐Last 2 Years Projected Water Fund ‐Working Capital 0% 10% 20% 30% 1st 8 Years Actual ‐Last 2 Years Projected Unreserved General Fund Balance as a % of Revenues Approved Budget FY10 63 City of Bozeman, Montana federal grant. The FY08 reduction is for the design costs of the new Wastewat er Treatment Facility. FY09 spending on construction of the plant brings the working capital balance to its lowest level in 10 years. This is to be expected, considering that t he treatment plant project represents the most substan- tial investment in the City’s wastewater facility in decades. FY10 ending working capital balance is esti- mated at $3.5 Million. SOLID WASTE FUND The graph of the solid waste fund working capital show s a relatively low balance in fiscal year 2001 due to the installation costs of a liner for the City’s l andfill, totaling approximately $2 million. The steady in- creases in FY 02 through FY 04 resulted from the la rge increase in gate fee revenues. This balance was accumulated to plan for the eventual closure of the Landfill and to provide for an alternative for solid waste disposal. In FY07, $1.5M was utilized to pu rchase the Lamme Library Property, after the City Commission decided to discontinue land-filling operations, and join the County’s regional Solid Waste District. The FY09 budget anticipated closing and capping the Landfill, and beginning a curbside recy- cling program in addition to the current garbage collection services. The new recycling program re- quired investments in a new recycling truck and bins for customers, which were funded in FY08. FY10 shows the results of utilizing approximately $370,000 for the addition of office and vehicle storage space to meet the long term needs of the division. This will result in an ending working capital balance of ap- proximately $761,671. $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 1st 8 Years Actual ‐Last 2 Projected Wastewater Fund ‐Working Capital $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 1st 8 Years Actual ‐Last 2 Years Projected Solid Waste Fund ‐Working Capital Approved Budget FY10 64 City of Bozeman, Montana Revenue and Expenditure De tails For Each Fund FY08 FY09 FY10 Actual Approved Approved General Fund Revenues Property Taxes 6,795,982 8,459,560 8,843,899 Gallatin County Option 1,082,839 1,100,000 1,050,000 Business/Animal Licenses 283,503 243,500 262,500 Permits 5,710 29,250 4,000 Grants 100,352 342,000 303,570 County Shared 434,691 470,355 454,230 State Shared 3,966,076 4,113,621 4,437,014 General Government 1,207,038 1,534,543 1,559,781 Public Safety 163,285 148,012 152,012 Public Welfare 650,733 638,050 618,450 Library Fines 57,617 55,000 55,000 Police Court Fines 1,174,401 1,391,500 1,091,500 Weed Mowing Fines - - - Parking Fines 47,305 55,000 55,000 Animal Control Fines 26,057 20,000 20,000 Snow Removal Fines - 1,000 - Miscellaneous Fines 321 - - Interest Income 82,154 70,000 70,000 Admin Reimbursement Cash Over/Short Donations 676 2,000 - Miscellaneous Revenue 4,330 110,000 10,000 Refunds & Reimburse- ments 150,725 8,000 8,000 Rents and Royalties 6,130 5,000 - Sales 3,363 10,000 - Street & Alley Vacation 2,955,947 500 500 Transfers 3,480,960 3,739,209 Proceeds-Asset Disposi- tion 22,802 - 10,000 Compensation for Loss - - - Total Revenues 19,222,037 22,287,851 22,744,665 Expenditures Personnel & Benefits 12,938,334 13,771,359 14,467,006 Operations 4,740,481 6,620,316 6,409,438 Capital 336,961 1,152,544 484,340 Debt Service 82,024 - 108,000 Transfers 642,367 900,615 1,460,805 Total Expenditures 19,581,229 22,444,834 22,929,589 The following table lists the Revenues & Other Fina ncing Sources and the Expenditures and Other Uses for each of the City’s Funds. Approved Budget FY10 65 City of Bozeman, Montana Special Revenue Funds FY08 Actual FY09 Approved FY10 Approved 100 - Planning Fund Revenues Property Taxes 137,962 148,356 156,580 Grants - 5,700 5,500 County Shared 18,000 18,000 18,000 State Shared 62,800 51,443 53,141 General Government 447,350 240,000 220,000 Interest Income 4,950 - Refunds & Reimbursements 5,000 10,000 19,000 Transfers 245,000 398,000 348,000 Total Revenues 921,062 871,499 820,221 Expenditures Personnel & Benefits 738,854 755,524 712,013 Operations 268,794 81,551 65,351 Capital 71,638 - - Transfers Total Expenditures 1,079,286 837,075 777,364 103 - Health-Medical Insurance Revenues Property Taxes 1,498,727 1,803,267 1,853,073 County Shared 2,646 Total Revenues 1,501,373 1,803,267 1,853,073 Expenditures Transfers 1,523,464 1,803,267 1,853,073 Total Expenditures 1,542,415 1,803,267 1,853,073 104 - Liability Insurance Revenues Property Taxes 297,765 336,026 360,917 County Shared State Shared 74,344 77,014 78,555 Total Revenues 372,109 413,040 439,472 Expenditures Transfers 384,705 413,040 439,472 Total Expenditures 384,705 413,040 439,472 105 - PERS Fund Revenues Property Taxes 293,935 335,285 371,878 State Shared 75,534 78,428 79,997 Total Revenues 369,469 413,713 451,875 Expenditures Transfers 381,866 413,713 451,875 Total Expenditures 381,866 413,713 451,875 106 - Police Pension Fund Revenues Property Taxes 271,884 307,097 339,779 State Shared 119,545 121,529 126,439 Total Revenues 391,429 428,626 466,218 Expenditures Transfers 416,319 428,626 482,573 Total Expenditures 416,319 428,626 482,573 Approved Budget FY10 66 City of Bozeman, Montana 107 - Firemans Pension Fund FY08 Actual FY09 Approved FY10 Approved Revenues Property Taxes 177,897 201,764 223,127 State Shared 90,402 93,670 95,544 Total Revenues 268,299 295,434 318,671 Expenditures Transfers 224,548 295,434 318,671 Total Expenditures 285,946 295,434 318,671 108 - Community Transportation Revenues Grants 1,518,233 Transfers - 30,515 30,515 Total Revenues 1,608,233 30,515 30,515 Expenditures Personnel & Benefits - - - Operations 261,930 30,515 30,515 Capital 1,463,439 - - Total Expenditures 1,725,369 30,515 30,515 109 - Highway Safety Improvement Projects Revenues Interest Income 866 - - Total Revenues 866 - - Expenditures Operations - 19,000 21,000 Total Expenditures - 19,000 21,000 110 - Gas Tax Revenues State Shared 605,810 605,809 650,000 Interest Income 14,097 10,000 7,500 Total Revenues 619,907 615,809 657,500 Expenditures Operations 136,545 186,500 216,500 Capital 296,269 430,000 400,000 Total Expenditures 432,814 616,500 616,500 111 - Street Maintenance Revenues Penalty & Interest 6,354 - - Permits 20,419 20,000 20,000 State Shared - - - Public Service 1,857,626 2,067,916 2,130,023 Interest Income 21,030 15,000 15,000 Miscellaneous Revenue 2,545 Refunds & Reimbursements Proceeds-Asset Disposition 319,081 Total Revenues 2,227,055 2,102,916 2,165,023 Expenditures Personnel & Benefits 952,073 1,047,181 1,123,371 Operations 586,953 933,983 825,569 Capital 2,557 136,900 180,000 Total Expenditures 1,541,583 2,118,064 2,128,940 Refunds & Reimbursements 90,000 Approved Budget FY10 67 City of Bozeman, Montana 112 - Tree Maintenance FY08 Actual FY09 Approved FY10 Approved Revenues Penalty & Interest 2,567 State Shared Public Service 380,732 392,304 397,875 Interest Income 9,718 7,000 7,000 Refunds & Reimbursements Sales 7,783 10,000 10,000 Proceeds-Asset Disposition 5,554 Total Revenues 406,354 409,304 414,875 Expenditures Personnel & Benefits 233,627 290,248 292,287 Operations 92,470 120,976 118,998 Capital 147,000 18,300 185,204 Total Expenditures 473,097 429,524 596,489 113 - Fire Impact Fee Revenues Public Safety 259,726 182,000 185,640 Interest Income 110,946 40,000 - Proceeds of Long Term Debt 1,000,000 - Total Revenues 370,672 1,222,000 185,640 Expenditures Operations 44,301 Capital 289,998 3,392,463 Total Expenditures 334,299 3,392,463 185,640 114 - Street Impact Fee Revenues Public Service 1,948,550 1,600,000 750,000 Interest Income 306,168 175,000 100,000 Admin Reimbursement Total Revenues 2,254,718 1,775,000 850,000 Expenditures Operations 151,365 Capital 1,221,109 6,900,000 600,000 Total Expenditures 1,221,109 6,900,000 600,000 115 - Building Inspection Fund Revenues Permits 975,996 1,036,000 854,600 State Shared 61,102 General Government 3,879 4,000 4,000 Public Safety - 10,000 500 Refunds & Reimbursements 13,238 - - Interest Income 41,486 25,000 10,000 Total Revenues 1,095,701 1,075,000 869,100 Expenditures Personnel & Benefits 988,885 932,430 643,956 Operations 309,399 262,781 217,753 Capital 67,396 - - Total Expenditures 1,365,680 1,195,211 861,709 Transfers 185,640 Approved Budget FY10 68 City of Bozeman, Montana 116 - TIFD Downtown Improvement FY08 Actual FY09 Approved FY10 Approved Revenues Property Taxes 520,213 676,300 635,287 State Shared 34,620 34,620 34,620 Interest Income 31,005 5,000 5,000 Total Revenues 585,838 715,920 674,907 Expenditures Operations 127,597 299,398 210,000 Transfers 416,522 416,222 425,000 Total Expenditures 544,119 715,620 635,000 119 - Economic Development Loan Revenues Interest Income 52 1,000 - Loan Principal - 175,000 175,000 Loan Interest - 40,000 40,000 Penalty 42,750 Refunds & Reimbursement Total Revenues 42,802 216,000 215,000 Expenditures Operations 43,853 111,000 215,000 Total Expenditures 43,853 111,000 215,000 120 - Community Housing Fund Revenues Transfer In (from Gfund) 137,962 105,600 78,290 Interest Income 8,166 5,000 5,000 Loan Principal 4,583 5,000 5,000 Total Revenues 150,711 115,600 88,290 Expenditures Personnel 19,111 - - Operations 38,751 190,162 40,000 Total Expenditures 38,751 190,162 40,000 121 - Housing Revolving Loan Revenues Interest Income 3,640 2,500 - Loan Principal 3,807 8,000 8,000 Loan Interest 952 - - Total Revenues 8,399 10,500 8,000 Expenditures Operations 14,400 14,400 14,400 Total Expenditures 14,400 14,400 14,400 122 - Downtown Blast Clean Up Fund Revenues Transfers 250,000 - Donations 50,000 - Reimbursements - Total Revenues 300,000 - - Expenditures Personnel & Benefits Operations 300,000 - Total Expenditures 300,000 - Approved Budget FY10 69 City of Bozeman, Montana FY08 Actual FY09 Approved FY10 Approved 125 - Drug Forfeiture Fund Revenues Grants 119,845 98,000 98,000 Police Court Fines 39,935 56,000 50,000 Miscellaneous Revenue 6,657 10,000 10,000 Total Revenues 166,437 164,000 158,000 Expenditures Personnel & Benefits 220,871 159,447 164,944 Operations 8,570 9,515 8,500 Total Expenditures 229,441 168,962 173,444 127 - Downtown Parking Fund Revenues Permits 53,545 District Fines 101,640 Interest Income - Pay In Lieu 10,505 Total Revenues 165,690 - - Expenditures Personnel & Benefits 106,816 Operations 89,350 Capital 67,058 Total Expenditures 263,224 - - 128 - Fish Wildlife & Park Mgmt Revenues Grants Other Revenue - - - Total Revenues - - - Expenditures Operations 195 15,000 15,000 Capital Total Expenditures 195 15,000 15,000 129 - Special Projects Fund (FY10: Recovery Act, ARRA) Revenues Transfers In/Other - - 796,500 Interest Income 1,680,000 - - Total Revenues 1,680,000 - 796,500 Expenditures Operations 2,000,000 - 796,500 Capital Total Expenditures 2,000,000 - 796,500 130 - Americans with Disability Revenues Interest Income 1,456 - - Total Revenues 1,456 - - Expenditures Operations - 32,000 - Capital Total Expenditures - 32,000 - Approved Budget FY10 70 City of Bozeman, Montana 131 - Beautification of Bozeman FY08 Actual FY09 Approved FY10 Approved Revenues Donations 4,330 - 4,000 Interest Income 176 - - Total Revenues 4,506 - 4,000 Expenditures Operations 4,506 - 5,800 Total Expenditures 4,506 - 5,800 133 - Recreation Special Revenue Revenues Interest Income 1,320 500 500 Donations 1,302 500 500 Total Revenues 2,622 1,000 1,000 Expenditures Operations - 30,000 1,000 Total Expenditures - 30,000 1,000 135 - Cemetery Special Revenue Revenues Interest Income 90 - - Donations - - - Total Revenues 90 - - Expenditures Operations - - 2,200 Total Expenditures - - 2,200 136 - Park Special Revenue Revenues Interest Income 650 500 500 Donations 7,616 5,000 5,000 Total Revenues 8,266 5,500 5,500 Expenditures Operations 12,000 12,000 Capital 4,400 - - Total Expenditures 4,400 12,000 12,000 137 - Library Special Revenue Revenues Grants 1,620 - - Interest Income 151 200 200 Donations 6,381 5,000 5,000 Refunds & Reimbursements - - - Total Revenues 8,152 5,200 5,200 Expenditures Operations 5,337 7,900 7,900 Transfers - - - Total Expenditures 5,337 7,900 7,900 138 - Law & Justice Center Expenditures Operations 19,125 20,000 20,000 Total Expenditures 19,125 20,000 20,000 Approved Budget FY10 71 City of Bozeman, Montana 139 - Police Special Revenue FY08 Actual FY09 Approved FY10 Approved Revenues State Revenue 16,306 Public Safety 3,747 5,000 5,000 Interest Income 6,827 4,000 4,000 Donations 2,650 4,000 4,000 Miscellaneous Revenue 10,726 - - Transfers 100,000 100,000 100,000 Federal Grants 24,464 Total Revenues 164,720 113,000 113,000 Expenditures Personnel & Benefits 86,076 79,405 72,405 Operating 42,331 71,560 71,510 Transfers 1,331 - - Total Expenditures 129,738 150,965 143,915 140 - Police Domestic Violence Revenues Grants 99,393 157,500 157,500 Refunds & Reimbursements Transfers Total Revenues 99,393 157,500 157,500 Expenditures Operating 99,393 157,500 157,500 Total Expenditures 99,393 157,500 157,500 143 - TIF N 7th Corridor Revenues Property Taxes 31,028 56,500 272,000 Refunds & Reimbursements 679 500 Transfers Total Revenues 31,707 56,500 272,500 Expenditures Operating - 87,528 130,000 Total Expenditures - 87,528 130,000 144 - TIF NE Urban Renewal District Revenues Property Taxes 27,261 43,200 63,400 Refunds & Reimbursements 597 500 Transfers Total Revenues 27,858 43,200 63,900 Expenditures Operating - 70,461 125,000 Total Expenditures - 70,461 125,000 145 - TIF Mandeville Farm Industrial Revenues Property Taxes - - 34,000 Refunds & Reimbursements Transfers Total Revenues - - 34,000 Expenditures Operating 143,704 - - Total Expenditures 143,704 - - Approved Budget FY10 72 City of Bozeman, Montana 146 - Lighting Districts FY08 Actual FY09 Approved FY10 Approved Revenues Special Assessments 183,924 170,000 170,000 Interest Income 65 - - Total Revenues 183,989 170,000 170,000 Expenditures Operating 131,445 150,000 150,000 Total Expenditures 131,445 150,000 150,000 174 - Victim/Witness Advocate Revenues Police Court Fines 79,148 60,000 70,000 Interest Income 11,217 6,000 6,000 Total Revenues 90,365 66,000 76,000 Expenditures Operating - 52,000 65,000 Total Expenditures - 52,000 65,000 175 - Senior Transportation Revenues Property Taxes 66,988 74,178 76,403 State Shared 108 Interest Income 461 Total Revenues 67,557 74,178 76,403 Expenditures Operating 68,710 74,178 76,403 Total Expenditures 68,710 74,178 76,403 176 - BID Downtown Improv Dist Revenues Assessments 105,170 114,000 114,000 Total Revenues 105,170 114,000 114,000 Expenditures Operating 104,836 114,000 114,000 Total Expenditures 104,836 114,000 114,000 177 - Neighborhood Associations Revenues Donations 392 Interest Income 29 - - Total Revenues 421 - - Expenditures Operating 76 - - Total Expenditures 76 - - 179 - Disaster Relief Revenues Property Taxes Interest Income 3,385 2,000 2,000 Total Revenues 3,385 2,000 2,000 Expenditures Operating - - - Total Expenditures - - - Approved Budget FY10 73 City of Bozeman, Montana 183 - Fire Dept Special Revenue FY08 Actual FY09 Approved FY10 Approved Revenues Grants 16,766 - - Donations 100 - - Total Revenues 16,866 - - Expenditures Operating 27,286 - - Capital - - - Total Expenditures 27,286 - - 184 - Parks Master Plan/Improvement Grants Revenues Transfers 150,000 150,000 100,000 Total Revenues 150,000 150,000 100,000 Expenditures Capital 137,792 150,000 100,000 Total Expenditures 137,792 150,000 100,000 185 - Insurance Proceeds Revenues Transfers In - - - Interest Income 10,166 6,000 - Total Revenues 10,166 6,000 - Expenditures Capital - 232,000 232,000 Total Expenditures - 232,000 232,000 186 - Development Impacts Revenues Transfers In - - - Interest Income 23,898 20,000 20,000 Donations 200,000 100,000 8,000 Total Revenues 223,898 120,000 28,000 Expenditures Operating 327,060 487,000 765,000 Total Expenditures 327,060 487,000 765,000 187 - Fire Dept Equipment Revenues Property Taxes 673 296,712 313,160 State Shared - - - Interest Income 11,869 10,000 5,000 Total Revenues 12,542 306,712 318,160 Expenditures Operating Capital - 450,000 - Total Expenditures - 450,000 - Revenues Fines 54,671 50,000 50,000 Interest Income 12,303 Donations 1,500 5,000 5,000 Total Revenues 68,474 55,000 55,000 Expenditures Operating 20,336 Capital - 300,000 335,000 Total Expenditures 20,336 300,000 335,000 188 - City/County Joint Drug Forfeiture Approved Budget FY10 74 City of Bozeman, Montana 189 - Story Mansion Special Revenue FY08 Actual FY09 Approved FY10 Approved Revenues Charges for Sevices 44,200 Interest Income - Donations - Total Revenues - - 44,200 Expenditures Operating 28,105 Capital - Total Expenditures - - 28,105 850 - Cash in Lieu of Parkland Revenues Cash in Lieu of Parkland 299,582 - - Interest Income 18,601 - - Total Revenues 318,183 - - Expenditures Transfers 500,150 - - Total Expenditures 500,150 - - Debt Service Funds 300 - SID Revolving Fund Revenues Personal Property 2,573 Miscellaneous General Government Interest Income 54,302 20,000 20,000 Transfers - - - Total Revenues 54,302 20,000 20,000 Expenditures Capital - - - Debt Service - - - Total Expenditures - - - 301 - Bond S & I Library Revenues Property Taxes 304,315 316,886 315,486 County Shared 548 Miscellaneous Interest Income 11,475 Total Revenues 316,338 316,886 315,486 Expenditures Debt Service 312,760 316,886 315,486 Total Expenditures 312,760 316,886 315,486 302 - Bond S & I 1995 Trans Proj Revenues Property Taxes 460,440 467,316 468,136 Personal Property County Shared State Shared Interest Income Proceeds-Long -Term Debt Total Revenues 460,440 467,316 468,136 Expenditures Operating 9,183 Debt Service 409,160 415,316 Total Expenditures 418,343 415,316 415,316 Approved Budget FY10 75 City of Bozeman, Montana 305 - 2007 Downtown TIF Bonds FY08 Actual FY09 Approved FY10 Approved Revenues Property Taxes - - - Transfers In 416,522 416,222 416,222 Total Revenues 416,522 416,222 416,222 Expenditures Operating Debt Service 416,522 416,222 416,222 Total Expenditures 416,522 416,222 416,222 310-444 - SID Funds Revenues Special Assessments 1,182,851 1,500,000 1,500,000 Interest Income 157,420 Miscellaneous Revenue 589 Transfers Total Revenues 1,340,860 1,500,000 1,500,000 Expenditures Transfers Debt Service 1,504,269 1,500,000 1,500,000 Total Expenditures 1,504,269 1,500,000 1,500,000 Construction Funds 504-558 - Construction Funds Revenues Grants 2,134,804 2,778,880 - Interest Income 364,282 130,000 - Other Revenues 2,704 - Other Financing Sources 8,037,095 116,500 1,704,000 Total Revenues 10,538,885 3,025,380 1,704,000 Expenditures Operating 222,581 Capital 7,025,865 835,319 - Total Expenditures 7,248,446 835,319 - Enterprise Funds 600 - Water Revenues Grants 16,326 - - State Shared - - - Utility Charges 6,121,576 6,315,099 6,316,689 Interest Income 475,319 200,000 94,000 Miscellaneous Revenue 42,305 - - Refunds & Reimbursements 5,602 1,000 1,010 Rents and Royalties 40,171 40,000 40,400 Cash in Lieu of Water Rights - - - Contriubted Capital/Other 14,773,289 - - Proceeds-Principal Payments Rec'd 4,422 Total Revenues 21,479,010 6,556,099 6,452,099 Expenditures Personnel & Benefits 1,577,211 1,775,354 1,747,869 Operating 3,444,979 2,122,392 2,257,795 Capital 1,735,784 2,473,000 1,448,768 Debt Service 82,730 92,958 31,547 Transfers Total Expenditures 6,840,704 6,463,704 5,485,979 Approved Budget FY10 76 City of Bozeman, Montana 610 - Water Impact Fee FY08 Actual FY09 Approved FY10 Approved Revenues Utilities & Enterprise 1,237,939 1,160,000 400,000 Interest Income 295,380 125,000 125,000 Admin Reimbursement Total Revenues 1,533,319 1,285,000 525,000 Expenditures Operating 63,961 - Capital 218,867 650,000 892,643 Transfers - - - Total Expenditures 282,828 650,000 892,643 620 - Waste Water Revenues Grants 750,000 678,000 State Shared 1,150 - - Utility Charges 4,739,702 5,086,500 4,678,324 Interest Income 277,094 100,000 100,000 Contriubted Capital/Other 14,615,989 - - Refunds & Reimbursements 54,279 35,000 35,000 Rents and Royalties Proceeds of Long Term Debt 3,926,000 15,323,000 Total Revenues 19,688,214 9,897,500 20,814,324 Expenditures Personnel & Benefits 1,345,743 1,610,756 1,476,881 Operating 5,780,602 2,335,780 4,610,947 Capital 796,921 7,102,500 14,624,024 Debt Service - - Transfers - - Total Expenditures 7,923,266 11,049,036 20,711,852 621 - EPA Grant Revenues Grants - - 400,000 Transfers - - - Total Revenues - - 400,000 Expenditures Operating - Capital - - - Total Expenditures - 4,725,000 - 630 - Waste Water Impact Fee 4,725,000 Revenues Utility Charges 1,306,983 1,052,000 400,000 Interest Income 540,044 250,000 - Admin Reimbursement Total Revenues 1,847,027 1,302,000 400,000 Expenditures Operating 84,987 - - Capital 42,861 5,173,400 4,725,000 Transfers 1,326,000 - - Total Expenditures 1,453,848 5,173,400 4,725,000 Approved Budget FY10 77 City of Bozeman, Montana 640 - Solid Waste FY08 Actual FY09 Approved FY10 Approved Revenues Recycling Revenue 113,131 135,000 251,737 Collection Route Assessments 1,887,889 2,395,573 2,323,691 Tipping Fees 385,893 - - Interest Income 169,952 100,000 50,000 Commercial Roll-Off Container Reve- nue 18,335 20,115 21,966 Miscellaneous Revenue 30,597 - - Rents and Royalties - - Proceeds-Asset Disposition 3,766 10,000 10,000 Total Revenues 2,609,563 2,660,688 2,657,394 Expenditures Personnel & Benefits 1,088,358 1,129,924 1,064,086 Operating 1,486,293 2,364,023 1,251,475 Capital 327,620 520,000 390,000 Debt Service Transfers Total Expenditures 2,902,271 4,013,947 2,705,561 650 - Parking **established for FY2009 Revenues Licenses and Permits - 231,564 107,500 Fines and Forfeitures - 205,000 270,500 Interest Income - 2,500 - Total Revenues - 439,064 393,000 Expenditures Personnel & Benefits - 329,518 263,418 Operating - 210,939 181,272 Capital - - - Total Expenditures - 540,457 444,690 Internal Service Funds 710 - Vehicle Maintenance Revenues State Shared 195 - - General Government 508,764 649,625 623,000 Interest Income 1,875 - - Proceeds-Asset Disposition 824 1,900,000 Total Revenues 511,658 649,625 2,523,000 Expenditures Personnel & Benefits 230,883 237,422 239,926 Operating 364,848 409,503 389,488 Capital 25,279 2,700 1,900,000 Total Expenditures 621,010 649,625 2,529,414 720 - Health-Medical Insurance Revenues Premium Revenue 2,949,934 2,801,197 2,765,122 Interest Income - - - Refunds & Reimbursements 3,653 - Total Revenues 2,953,587 2,801,197 2,765,122 Expenditures Operating 3,321,920 2,790,197 2,754,122 Total Expenditures 3,321,920 2,790,197 2,754,122 Miscellaneous 15,000 Approved Budget FY10 78 City of Bozeman, Montana Permanent Funds FY08 Actual FY09 Approved FY10 Approved 800 - Cemetery Perpetual Care Revenues Public Welfare 4,994 4,000 4,000 Interest Income 23,940 16,000 16,000 Total Revenues 28,934 20,000 20,000 Expenditures Transfers 23,940 16,000 16,000 Total Expenditures 23,940 16,000 16,000 865-881 - Public Welfare Grants Revenues Intergovernmental 8,850 - - Total Revenues 8,850 - - Expenditures Operating 8,853 - - Total Expenditures 8,853 - - Approved Budget FY10 79 City of Bozeman, Montana CITY COMMISSION PAGE 81 CITY MANAGER 85 MUNICIPAL COURT 91 CITY ATTORNEY 96 FINANCE 101 PLANNING 107 FACILITIES MANAGEMENT 112 GENERAL GOVERNMENT INDEX INFORMATION TECHNOLOGY 115 Approved Budget FY10 80 City of Bozeman, Montana Approved Budget FY10 81 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ PROGRAM DESCRIPTION The City Commission is the legislative body of city government. It is comprised of a mayor and four commissioners. Members of the City Commi ssion are elected at large for four year over- lapping terms. Responsibilities of the Commission include: establishment of policies governing the operation of the City, enactment of ordinances and resolutions, adoption of the annual operating budget, levying of taxes, and appointment of members to citizen advisory boards and commissions. The Commission employs a City Manager and is re sponsible for the oversight and evaluation of the Manager’s performance as the chief administrative officer of the City. Beginning in Fiscal Year 2006, the budget oversight and supervision of the Clerk of the Com- mission function was moved from the City Commi ssion department to that of the City Manager. MAJOR OBJECTIVES • To work closely with the administration and other government officials to lobby for state legislation beneficial to cities. • To develop broadly-based ci ty-wide support for economic development and to fos- ter coordination of public and private re sources as a means of enhancing economic prosperity and environ mental quality. • To improve public facilities and the quality of services delivered to the public in or- der to meet the needs of the citizenry. • To cooperate with other government al entities in order to pr ovide services efficiently and effectively and in a manner resulting in the most equitable distribution of the tax burden. • To ensure that all decisions are protective of the health, safety and general welfare of the citizens of this community. Approved Budget FY10 82 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ FY09 & FY10 ANTICIPATED ACCOMPLISHMENTS The Commission’s adopted work plan encompasses an 18-24 month period. New Initiatives 1. Build a new police and municipal court facility: Sele ct and purchase a site; Select architect and com- plete design; Educate the community on the need fo r bond approval; Award bids for the construction. 2. 2009 legislative session - expand the ability for local elected officials and citizens to make decisions re- garding: • Tax reform - lead the discussion on meaningful tax reforms resulting in lower property taxes (local option tourist tax; or general sale s tax; or local option accommodations tax) • Increasing the ½ inflation adjustment to be equal to inflation 3. Amend Gaming Ordinance 4. Adopt, implement and coordinate with the USFS, a Forestry Management Plan for the City’s land con- sistent with the Gallatin NFS Watershed Management Plan protecting the health of our watershed. 5. Develop a long term plan for the Streamline bus system Ongoing Priorities 1. Reconstruct College Street from 11 th west to Main Street. 2. Reconstruct Kagy Boulevard from Wilson west to 19 th. 3. Complete the first phase of the St ory Mansion’s interior restoration. 4. Adopt updated 20/20 Plan. 5. Break ground on Phase I of the Water Reclamat ion Plant (Wastewater Treatment Plant) expansion ($43 – $54 million) 6. Complete City Hall relocation on time and with in budget and finalize sale of the current site. 7. Adopt updated Transportation Plan in summer 2009. 8. Complete testing and select the engineering team to design the new Water Treatment Plant. 9. Select design team for Mystic Dam. 10. Watershed management – improve safety and access to Hyalite Canyon to include guard rails and public restrooms. 11. Coordinate planning and infrastructure need s with City, County, School District and MSU. 12. Improve our town-gown relationsh ip by encouraging interaction between appropriate city and univer- sity personnel to prevent neighborhood co nflicts between students and homeowners. 13. Adopt a Climate Action Plan consistent with the pr inciples outlined in the Mayor’s Climate Protection Agreement. Implement the recommendations reaching 20% of the carbon reduction goal by December 2009. 14. Improve Bozeman as a bike friendly environment, stripe all possible bike lanes and increase street sweeping. 15. Explore sources of funding for Park Maintenance and operation. Approved Budget FY10 83 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 2.10 2.10 2.10 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 54,285 $ 63,360 $ 63,360 $ - 0% 1200 - 1299 Benefits 34,421 32,648 32,924 276 1% 2000 - 7599 Operating 91,119 81,500 82,200 700 1% 8000 - 8999 Capital 599 - - 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 180,424 $ 177,508 $ - $ 178,484 $ 976 1% EXPENDITURES BY DIVISION Division 1110 City Commission $ 180,424 $ 177,508 $ - $ 170,984 $ (6,524) -4% 1130 Special Bodies/Ethics Brd 7,500 $ 7,500 Total All Divisions $ 180,424 $ 177,508 $ - $ 178,484 $ 976 1% EXPENDITURES BY FUND Fund 010 General Fund $ 180,424 $ 177,508 $ - $ 178,484 $ 976 1% Total All Funds $ 180,424 $ 177,508 $ - $ 178,484 $ 976 1% Approved Budget FY10 84 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY10 Budgeted Ordinances Passed 18 25 25 25 Resolutions Passed 103 100 100 75 Commission Meetings 76 76 76 80 Public Hearings 156 156 156 165 Hours of Meetings 230 200 200 240 Pages of Minutes 850 400 400 576 Approved Budget FY10 85 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ PROGRAM DESCRIPTION The purpose of the staff of the City Manager’s Office is to provide overall leadership, direction, coordination, and support of the activities for t he City’s workforce. The City Manager’s Office also ensures that quality, effective, and efficient services are provided within the law, the poli- cies of the Bozeman City Commission, and the resources of the City. The City Manager pro- vides information to the City Commission that supports their ability to make informed policy de- cisions. Divisions within the City Manager’s office includ e: Administration, City Clerk, Personnel, and Neighborhoods. The purpose of the Office of Personnel is to support City functions by ensuring the capability and stability of the workforce. The Director supports administrators and workforce members with current lawful information that provides sound recruitment practices and protects the em- ployment rights of the City and the workforce member. The duties of the City Clerk include: attending all Commission meetings, preparing minutes, keeping official records of the City, publishing notices as needed and as required by law, act- ing as a staff person for the Commission, and preparing the Commission agenda in conjunc- tion with the City Manager. Neighborhood Program: The Neighborhood Program is lead by the Assistant to the City Man- ager and facilitates the resolution of neighborhood concerns and issues including coordinating neighborhood issues with City departments, other neighborhoods, and City programs. The program assists in the planning, implementat ion and coordination of individual neighborhood programs, as well as encourages and assist s neighborhood groups seeking formal recognition by the City. Additionally, the Assistant to t he City Manager provides notice to INC delegates regarding all applications received by the Department of Planning and Community Develop- ment among other responsibilities outlined in BMC 2.82.130 Section A., 1 – 9. Approved Budget FY10 86 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ MAJOR OBJECTIVES In support of the seven “Goals” of the City (see page 19), the staff of the City Manager’s office will: Communicate Bozeman City Government activities to the public by: • Increasing the amount of current information available on the city’s website; • Maintaining an effective Neighborhood Program. Maintain a current knowledge of regulations pertaining to employment and their effect on that resource by: • The director of Human Resources, the City Attorney and the City Manager attending relevant professional conferences; • Subscribing to and reading relevant professional journals; • Conducting in-house training for supervisors; • Conducting in-house training for staff covering “work place violence,” “sexual harass- ment in the work place” and other relevant topics. Provide opportunities to organization members for continual professional improvement by: • Attending relevant professional conferences; • Bringing the best presenters and educators to Bozeman for the benefit of the full organization; • Encouraging continuing education at Montana State University and the College of Technology; • Acknowledge our limited resources and cons tantly develop, implement, and review plans to address needs through efficiency in assignments, cross training and other means. Provide opportunities and training for senior level staff to ensure seamless governmental operations in the absence of any department head by: • Anticipating future service demands and resource deficiencies and be proactive in addressing them. • Provide technical and coordination assistance in all spatially oriented projects within the City. The outcomes of our investment will be: • A well-led, coordinated, and trained workforce; • Secure, consistent governmental operations; • Lawful, equitable, and effective allocation of City resources; • An informed and involved City Commission; • An informed and involved community; • Open, transparent government. Approved Budget FY10 87 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 10.50 10.50 10.50 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 553,590 $ 560,407 $ - $ 572,775 $ 12,368 1% 1200 - 1299 Benefits 146,731 157,876 160,910 $ 3,034 1% 2000 - 7599 Operating 102,119 134,272 8,840 129,165 $ (13,947) -6% 8000 - 8999 Capital 7,044 1,000 - $ (1,000) -12% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 809,484 $ 853,555 $ 8,840 $ 862,850 $ 455 0% EXPENDITURES BY DIVISION Division 1210 City Administration $ 449,515 431,921 $ - $ 440,750 $ 8,829 2% 1220 City Clerk 112,934 130,795 8,840 129,205 $ (10,430) -7% 1230 Human Resources 177,115 201,588 212,565 $ 10,977 5% 1260 Neighborhood Program 69,920 89,251 80,330 $ (8,921) -10% Total All Divisions $ 809,484 $ 853,555 $ 8,840 $ 862,850 $ 455 0% EXPENDITURES BY FUND Fund 010 General Fund $ 809,484 $ 853,555 $ 8,840 $ 862,850 $ 455 0% Total All Funds $ 809,484 $ 853,555 $ 8,840 $ 862,850 $ 455 0% Approved Budget FY10 88 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ FY2010 BUDGET HIGHLIGHTS City License Plate Application, Design & Advertising $ 6,000 Municipal Code Codification Services $ 7,300 Salary Survey Update $24,000 Organization-wide Leadership Training $12,000 Approved Budget FY10 89 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 07 Actual FY08 Actual FY09 Budgeted FY10 Budgeted The City Commission will be supported in their decision process by al ways receiving unbi- ased, accurate research and data from the staff a minimum of four days prior to the intro- duction of an item as an agenda item 80% 95% 98% 98% 98% The City Commission will be supported in their policy direction decisions by receiving, with regular frequency, current operations status reports; National Citiz en Survey’s results, quarterly financial reports, and staff research reports. 100% 96% 98% 98% 98% Citizens will be assured transparent local government through established, maintained, and staffed open office hours, live televised and internet streamed public meetings, adver- tised Commission agendas, accessible public records, and information available through the city’s web page at www.Bozeman.net. 100% 100% 100% 100% 100% An open local government will be supported by a visible City Manager who meets regularly with the County Commissioners, leadership of MSU, the Chamber of Commerce, economic development organizations, the Bozeman School District, and civic groups. 100% 100% 100% 100% 100% Public resources will be allocated effectively and lawfully. Qualified independent auditors will perform annual audits, the budgeting proc- ess will be a public process, and the budget will emphasize outcomes consistent with the city’s adopted goals and work plan. 100% 100% 100% 100% 100% Employee matters will be handled in an equitable and lawful manner that minimizes the risk of loss to the City and its employees. 100% 100% 100% 100% 100% The recruitment process will protect the work force and City rights, and results in matching appropriate hires with appropriate jobs. Turn- over will be kept low resulting in a stable work- force. Continual skill improvement training will result in a competent, effective and efficient workforce. 100% 100% 100% 100% 100% Opportunities to participate in world class leadership skills training seminars quarterly by senior staff will result in a well-led and coordi- nated workforce whose culture and work envi- ronment is built on the city’s core values of Integrity, Leadership, Service and Teamwork. 100% 100% 100% 100% 100% Approved Budget FY10 90 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY08 Actual FY09 Budgeted FY10 Budgeted Contracts Negotiated with Bargaining Units 3 2 2 1 Commission Meetings 52 52 76 60 Telephone & Email (added FY05) Contacts CM and Assistant CM 9,000 9,000 45,000 45,000 Meetings with County Com- missioners 4 24 24 12 Meetings with Civic Groups and Citizens 150 150 150 150 Meetings with MSU 8 10 10 14 Meetings with the Chamber 8 8 8 8 Meetings with other MT City Managers 3 3 3 3 Approved Budget FY10 91 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ PROGRAM DESCRIPTION • The court budget unit accounts for costs associated with the judicial branch of city government, which includes a judge, chief clerk, line clerks, and related operating costs. • • Section 3-6-101, et, seq., MCA, establish a municipal cour t for each municipality. Section 3-6-103 sets forth the jurisdiction of the municipal court which includes: ju risdiction coordinate and coextensive with the justice' courts; original jurisdiction of all civil and criminal ac tions and proceedings provided for in 3-11-103; concurrent jurisdiction with the district courts in actions arising under Title 70, chapters 24 through 27; applications for search warrants and complaints charging commission of a felony; tax collection under $5,000; money due the city or to any person from the city under $5,000; actions under $5,000 for the breach of official bonds and breach of contracts; recovery of ci ty property under $5,000; collection of license fees; specified civil cases. • • The municipal judge is elected every 4 years in a nonpartisan election held in conjunction with the city's regu- larly scheduled general election. The municipal court hears cases involving city ordinances and misdemeanor cases defined by state criminal codes and may c onduct preliminary hearings in felony cases. MAJOR OBJECTIVES • Open second courtroom • Write new local rules of court • Begin scanning court records • To maintain an efficient collection system concentrati ng on collections reported to Municipal Services Bu- reau and collection of restitution. • Return to maintain a current and efficient criminal docket. • To continue effective communications with the city attorney, city prosecutor, law enforcement agencies, and Public Defender’s Office. • Additional training for staff. • Maintain updates of computer program, jury program. • Maintain West Law for court use. • Periodically update new bond book with new offenses and fine increases. • Increase security measures for courtroom and staff. • Establish second Municipal Court Judge. • Co-operate with Commissioners toward establishi ng adequate space for increased court operations. • Work with MT State Department of Revenue to collect tax refunds for people owing court fines, fees, and restitution. Approved Budget FY10 92 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 7.00 7.00 7.50 7% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 241,363 $ 254,610 $ 298,418 $ 43,808 17% 1200 - 1299 Benefits 96,178 104,179 116,841 12,662 12% 2000 - 7599 Operating 116,789 318,986 220,915 (98,071) -31% 8000 - 8999 Capital 599 8,450 - (8,450) -100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% EXPENDITURES BY DIVISION Division 1310 Municipal Court $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% Total All Divisions $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% EXPENDITURES BY FUND Fund 010 General Fund $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% Total All Funds $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% Approved Budget FY10 93 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS Contracted Services: Temporary Staffing $ 5,500 Maintenance Contracts 3,948 Substitute Judges 11,880 Jury & Witness Costs 10,000 Law & Justice Center Facility Costs 42,750 Delivery Services 5,400 Lease & Leasehold Improvements for 2nd Court 100,000 Total $ 179,478 FY 10 ANTICIPATED ACCOMPLISHMENTS • To implement a mode of an efficient collection system concentrating on collections and monitoring restitution. • To maintain a current and efficient criminal do cket; expedite jury trials and trial resolutions. • To continue effective communications with the City Atto rney, City Prosecutor, Public Defenders Office, and Law Enforcement Agencies. • Additional training to all staff. • Maintain West Law for Court use. • Maintain updates of computer program, jury program, scanning records. • Periodically update new bond book with new offenses and fine increases. • Continue to reduce accounts receivable. • Maintain improved access to archive records. • Address increased volume of citations, motions and motions hearings. Approved Budget FY10 94 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Actual FY 10 Budgeted In an effort to maintain current and efficient criminal and civil dockets, the average age of cases will be as follows: Initial Appearance Judge Jury ** per police dept request, scheduling judge trials around officers’ days off to reduce OT < 1 Mo. 10-15 wks <6 Mos. <1 <4** <6 mo. <1 <3 <5 mo. <1 <3 6 mo. <1 10-15 wks <5 mo. % of cases resolved on first appearance 80% 94% 94% 70% 70% Bozeman Municipal Court’s effectiveness equals or exceeds the standards in all cases and re- mains in compliance with Montana law relating to referrals of disposition of cases to the Depart- ment of Motor Vehicles within 15 days. 15 days 100% 100% Reporting done by automation now – STILL on MT State standards (15 days) 100% Amount of time spent to initialize time pay agree- ment 10 min per case 1 min per case 1 min per case 1 min per case 1 min per case % of daily time devoted to time pay (phone, counter, summons, warrant) 10% per Clerk 75% 75% 25%/clerk 35%/clerk Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Actual FY 10 Budgeted Number of: Judge trials Jury trials Open court Misc. hearings 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly Ticket entry per hour 20 20-30 20-30 15-25 15-25 Processing of open court paperwork (amount of time needed to complete the processing of all paperwork created during that day’s open court session and is based on a standard of ½ day per clerk to complete one average day’s paperwork from open court proceedings) & Judge Trials ½ day ½ day ½ day ½ day ½ day Parking Summons Entry 1900 1800 5000 Municipal Court Trials – amount of Clerk Time in Court Room w/Judge trials during trial 10% 10% 10% 10% 10% Approved Budget FY10 95 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual YTD 09 Actual FY 10 Budgeted Court Citations 11,328 9,883 6,854 11,000 Parking Summons 2,542 1,165 0 - switching to Municipal Infractions 0 Judge Trial Requests 338 567 468 450 Jury Trial Requests 427 931 931 900 Open Court Proceedings – hourly 9-10 hrs wkly 10-11 hrs wkly 10-11 hrs wkly 10-11 hrs wkly Judge Trials Held 184 186 195 175 Jury Trials Held 10 18 16 17 Temporary orders of protection 43 37 43 50 Summons Issued 7,778 6,940 2,633 2,500 Warrants Issued 720 1,305 1,036 1,100 Appeals 4 7 9 5 Open Court appearances (daily average) 28.16 27.03 29 30 Municipal Infractions 0 2009 1170 1500 Approved Budget FY10 96 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ PROGRAM DESCRIPTION The city attorney is the legal advisor and attorney for the city. The City Attorney’s Office is responsible for protecting the legal interests of the city. The City Attorney and staff represent the city before all courts, administrative agencies, and all legal proceedi ngs involving the city; prosecutes misdemeanors and traffic offenses committed within city limits; prov ides legal advice to the City Commission, City Man- ager, and all departmental staff; and pr epares or reviews contracts, deeds, resolutions , ordinances, and other municipal documents. Vision: Team based integrated legal support to the Organization. Mission: To promote and enhance Bozeman’s quality of life th rough excellence in professional, ethical and credi- ble legal representation, advice and counsel. Goals: Promote an understanding of what we do and understand what everyone else does. Develop resources, materials and personnel within each team. Train for consistent leadership for continuous operations. Promote areas of specialization. Integrate into the City’s departments. Have sufficient resources for each staff member to do their job so they can enjoy Bozeman’s quality of life. Optimize efficiency. Maximize coordination. Provide quality legal services. Values Expectations Honesty Do what is right/good/just for community Integrity Provide service to community and citizens Zealousness (perseverance) Strive for a just result Diligence Demonstrate a strong work ethic Effective Communication Provide quality service Proficiency Loyalty to City goals and organization Teamwork Teamwork Be fair to everyone Communicate effectively Be tolerant Coordinate with other departments and strive for mutual Understanding Approved Budget FY10 97 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ MAJOR OBJECTIVES • To work with the Bozeman Police Department and MSU Police Department in enforcing state laws and city ordinances pertaining to misdemeanors and tra ffic violations committed within the city limits. • To work with other city personnel and officials in enforcing city ordinances including zoning, building code, fire code, and business licensing. • To review legitimate complaints fr om citizens for the filing of crimi nal offenses and, if approved by the City Attorney's Office, prosecute the violations in court. • To prosecute criminal cases in a timely, firm, and e fficient manner which serves the best interests of justice , to include the best interest of the citizens of Bozeman while providing justice for the victims. • To serve as the city's legal counsel and legal representative before all courts, administrative agen- cies, and in all legal proceedings involving the city, except where the city or a city insurance carrier retains special legal counsel. • To provide legal advice to the City Manager, Mayor, City Commi ssion, departmental staff, and city boards concerning legal matters that arise with respect to city governmental services and opera- tions. • To perform legal research and issue legal opinions. • To review or prepare contracts, deeds, resoluti ons, ordinances, and other municipal documents re- lating to governmental agreements, serv ices, and operations of the city. • To attend City Commission meetings and provide legal advice. • To practice preventative law by being integral members of the city ’s departmental teams and by pro- viding legal risk management servic es and proactive legal advice. Approved Budget FY10 98 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 6.00 6.00 1.00 7.50 0.50 8% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 294,378 $ 373,322 $ 380,186 $ 6,864 2% 1200 - 1299 Benefits 89,335 113,330 118,110 4,780 4% 2000 - 7599 Operating 128,188 123,565 150,235 26,670 22% 8000 - 8999 Capital 15,838 - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 527,739 $ 610,217 $ - $ 648,531 $ 38,314 6% EXPENDITURES BY DIVISION Division 1410 City Attorney $ 489,147 $ 550,717 $ - $ 554,031 $ 3,314 1% 1430-1446 Civil Litigation 2,842 6,000 21,000 $ 15,000 250% 1460 Criminal Prosecution - General 7,473 1,500 1,500 $ - 0% 1462 Criminal Prosecution - Victim/Witness 28,277 52,000 72,000 $ 20,000 38% Total All Divisions $ 527,739 $ 610,217 $ - $ 648,531 $ 38,314 6% EXPENDITURES BY FUND Fund 010 General Fund $ 527,739 $ 558,217 $ - $ 576,531 $ 18,314 3% 174 Victim Witness Advocate - 52,000 72,000 $ 20,000 38% Total All Funds $ 527,739 $ 610,217 $ - $ 648,531 $ 38,314 6% Approved Budget FY10 99 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ FY 09 ANTICIPATED ACCOMPLISHMENTS • Improved response to applications for release of Co nfidential Criminal Justice Information by using contract attorney • Increased focus on bad check collection cases • Improved program for Restitution requests in criminal and traffic cases • Improve response time to law enfor cement’s Request for Prosecution • Improve the time frame in which subpoenas are cr eated in our office and sent to Municipal Court • Increase office work flow by conti nuing support staff training of JustWare • Photo red light enforcement or dinance and assisting Police Department in developing a program • Improve responses to law enforcement requests for Subpoena Duces Tecum and other advice per- taining to criminal prosecution • Improve enforcement of sentences through increased monitoring and filing of revocations for offend- ers who do not pay fines or comple te the terms of their sentence • Identified additional offenses that would benefit by making the offenses a municipal infraction and drafting necessary ordinances • Developed internal process for addressing ethics requests pursuant to new ordinance and prepared information papers/memos to assist employee s and staff on how to request ethics opinions • Parking Boot Ordinance • Save taxpayers money by handling arbitration, medi ation, grievance and other administrative pro- ceedings in house that are not covered by insurance or requiring special counsel • Save taxpayers money by handling in house the civil litigation not co vered by insurance or requiring special counsel • Providing expeditious legal advice related to another busy construction and planning year FY 10 BUDGET HIGHLIGHTS • Contracted Services, Temporar y Admin Assistance $ 6,000 • Intern Prosecutor $ 1,500 • Additional 0.5 FTE Admin Assistant $13,000 • Legal Updates and Research Fees $18,100 Approved Budget FY10 100 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ WORKLOAD INDICATORS Work Load Indicator FY 06 Actual FY 07 Actual FY 08 Actual FY 09 Budgeted FY10 Budgeted New Cases 501 948 497 1163 1300 Discovery materials mailed N/A N/A 644 615 1000 Judge Trials 119 210 97 145 240 Jury Trials 12 15 9 17 30 Change of Plea Hearings 197 595 259 408 650 Omnibus Hearings N/A 183 201 674 750 Hearings 23 165 49 115 150 Parking Complaints filed N/A 2072 1274 0 0 Library letters sent N/A 320 191 435 700 Library items returned or paid N/A $2,553.59 $5,787.06 $13,003.19 $18,000.00 CCJI Requests 15 15 13 5 10 Request for Prosecutions 15 20 43 24 35 Restitution Request N/A N/A 100 70 150 Bad Check Letters 42 23 26 36 50 Bad Check $$ Received N/A $1,688.60 $3,336.05 $3,223.55 $7,000.00 Approved Budget FY10 101 City of Bozeman, Montana FINANCE ___________________________________________________________ PROGRAM DESCRIPTION The finance department budget unit accounts for the general fund costs associated with the overall financial administration of the city. The finance department is comprised of three divisions: Administration, Accounting, and Treasury The department provides support services to other departments including: financial planning, budgeting, insurance administration, accounting and financial statement preparation, data processing, collection and investment of city funds, debt administration, utility billing, special improvement district accounting, business licens e administration, development of internal con- trols, information technology services, GIS services, and data processing services. The purpose of the Administration division is to provide financial planning and budgeting ser- vices and oversight. Insurance administration, capital improvements planning and long-range financial planning is done through this division, along with general leadership for the Finance Department as a whole. The purpose of the Accounting division is to properly record and account for the finances of the City. The division is responsible for processing City payroll, accounts payable, and the prepa- ration of all financial statements. The purpose of the Treasury division is to properly bill and collect amounts owed to the City. The Treasury division collects and invests all city funds, bills utility charges to customers and special improvement district as sessments to property owners. The division also issues busi- ness & pet licenses, collects parking tickets, and records cemetery plot sales. Approved Budget FY10 102 City of Bozeman, Montana FINANCE ___________________________________________________________ MAJOR OBJECTIVES • To prepare a comprehensive budget on an annual basis that encompasses all funds of the city. • To manage and account for the city's finances in accordance with Generally Accepted Ac- counting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). • To prepare a Comprehensive Annual Financial Report (CAFR) in conformity with Generally Accepted Accounting Principles. • To seek to maintain a diversified and stable revenue base. • To seek to collect all funds due the city. • To monitor all department's grants for compliance with federal and state regulations and reporting requirements. • To develop a system of sound internal controls in all city departments. • To provide all city departments budgetary and expendi ture information on a timely basis to enable the departments to operate within appropriation levels established by the City Com- mission. • To assure efficient and effective management of the public's resources by providing quality financial services. • To safeguard and account for City assets and to provide accurate and timely budgetary and financial data to management, City Commission, and the citizens of Bozeman. • To provide knowledgeable and courteous customer service to all individuals who contact the Finance Department with questions or concerns. • To safeguard the City's financial assets through prudent investing, budgeting and expendi- ture control. Approved Budget FY10 103 City of Bozeman, Montana FINANCE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 10.00 10.00 9.00 -10% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 493,028 $ 528,877 $ 501,052 $ (27,825) -5% 1200 - 1299 Benefits 173,469 180,147 180,185 38 0% 2000 - 7599 Operating 183,219 187,995 183,630 (4,365) -2% 8000 - 8999 Capital 9,690 13,500 1,000 (12,500) -93% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 859,406 $ 910,519 $ - $ 865,867 $ (44,652) -5% EXPENDITURES BY DIVISION Division 1510 Finance Administration $ 153,560 $ 174,881 $ 144,869 $ (30,012) -17% 1520 Accounting 376,491 398,004 396,005 $ (1,999) -1% 1530 Treasury 329,355 337,634 324,993 $ (12,641) -4% Total All Divisions $ 859,406 $ 910,519 $ - $ 865,867 $ (44,652) -5% EXPENDITURES BY FUND Fund 010 General Fund $ 859,406 $ 910,519 $ - $ 865,867 $ (44,652) -5% - $ - Total All Funds $ 859,406 $ 910,519 $ - $ 865,867 $ (44,652) -5% Approved Budget FY10 104 City of Bozeman, Montana FINANCE ___________________________________________________________ FY 10 ANTICIPATED ACCOMPLISHMENTS • Close monthly accounting functions by the 20th day of the following month. • Receive a clean audit opinion with no continuing audit comments. • Improve information sharing with Plan ning Department and Engineering and GIS Divisions to provide for more timely and accurate land parcel and owner informa- tion. • Document the procedures for all Financ e Department functions. • Continue the develop a formal rating system for ranking of Capital Improvement Plan projects and equipment pur chases. • Assist Solid Waste Division with refini ng and auditing customer account informa- tion, tote inventory, and route sequencing; to improve efficiency for Finance and Solid Waste staff. • Actively pursue and properly account for ARRA/Stimulus do llars. Approved Budget FY10 105 City of Bozeman, Montana FINANCE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Budgeted FY 10 Budgeted Receive Distinguished Budget Presentation Award for the Government Finance Officer's Association Receive Received Received Received Will Apply Receive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officer's Association Receive Applied Received Will Apply Will Apply City's Bond Rating (Note: In FY 99, the rating agency refined its rating structure. The A2 and A3 ratings are not better or worse than the previ- ous A ratings. They are more refined versions of an A rating) Downtown TIF Bond Rating (S&P) A2 (G.O.)* A3 (Water) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) % of monthly checklist items done correctly the first time 95% 99% 87% 99% 99% % of journal entries made without later correction or adjustment 95% 90% 90% 99% 99% % of months general ledger is closed by the 20th of the month 90% 0% 20% 92% 92% % of property transfers billed on schedule 97% 100% 100% 100% 100% % of accounts receivable statements mailed by the 15th of the month 98% 100% 100% 100% 100% Average # of water customers on shut-off list < 10 10-12 10 < 10 < 10 Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Budgeted FY 10 Budgeted Receive Distinguished Budget Presentation Award for the Government Finance Officer's Association Receive Received Received Received Will Apply Receive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officer's Association Receive Applied Received Will Apply Will Apply City's Bond Rating (Note: In FY 99, the rating agency refined its rating structure. The A2 and A3 ratings are not better or worse than the previ- ous A ratings. They are more refined versions of an A rating) Downtown TIF Bond Rating (S&P) A2 (G.O.)* A3 (Water) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) % of monthly checklist items done correctly the first time 95% 99% 87% 99% 99% % of journal entries made without later correction or adjustment 95% 90% 90% 99% 99% % of months general ledger is closed by the 20th of the month 90% 0% 20% 92% 92% % of property transfers billed on schedule 97% 100% 100% 100% 100% % of accounts receivable statements mailed by the 15th of the month 98% 100% 100% 100% 100% Average # of water customers on shut-off list < 10 10-12 10 < 10 < 10 Approved Budget FY10 106 City of Bozeman, Montana FINANCE ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY 10 Budgeted SID Statements 11, 086 14,919 14,000 16,000 Utility Bills 111,463 134,460 134,000 135,000 Accounts Payable Checks Processed 33,463 11,511 11,500 11,000 W-2's Processed 411 454 415 450 Grants Recorded and Reported 26 13 30 30 IRS Informatio nal Returns 108 103 105 120 Business Licenses (Calendar Year) 3,588 3,836 3,800 3,750 WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY 10 Budgeted SID Statements 11, 086 14,919 14,000 16,000 Utility Bills 111,463 134,460 134,000 135,000 Accounts Payable Checks Processed 33,463 11,511 11,500 11,000 W-2's Processed 411 454 415 450 Grants Recorded and Reported 26 13 30 30 IRS Informatio nal Returns 108 103 105 120 Business Licenses (Calendar Year) 3,588 3,836 3,800 3,750 Approved Budget FY10 107 City of Bozeman, Montana PLANNING ___________________________________________________________ PROGRAM DESCRIPTION The Department of Planning and Community Development (DPCD) accounts for the costs of administering the City’s long range planning, current planning, and community development programs. Section 76-1-407 MCA authorizes a city levy, not to exceed 2 mills, for funding of the City planning program. The balance of funding for DPCD activities comes from the general fund, fees, and grant administration monies. Major elements of the City’s Planning and Com- munity Development program include: Long Range Planning: Long range planning activities include: pre paration and updating of a transportation plan and comprehensive “growth policy” for the City of Bozeman, in accordance with Part 6, Chapter 1, Title 76 MCA); providing assistance and coordination to other departments with the preparation of Capital Improvements Plans; providing assistance to other boards and departments with the preparation of strategi c plans for land-use related programs, such as parks and open space planning; and developing implementation strategies to achieve commu- nity planning goals and objectives. DPCD also serves as the City’s liaison with the U.S. Census Bureau. Annexation: DPCD staff is responsible for the implementation of the Cit y’s Annexation Policies, as set forth in City Resolution No. 3137and Chapter 2, Title 7, Montana Codes Annotated (MCA). Subdivision Review: DPCD staff processes all proposals for subdivis ion of land within the City in accordance with Title 18 of the Bozeman Municipal Code (BMC) and the Montana Subdivision and Platting Act (Sections 76-3-101 through 76-3-625, MCA). Zoning Ordinance Administration: This involves the processing of all applications for site development, including Conditional Use Permits, Planned Unit Developments, Site Plan reviews, Certificates of Appropriateness, requests for variances and deviations, zone map amendments, and zone code amendments. This program element also includes our Code Enforcement operations, to ensure compli ance with adopted regulations. Zoning also regulates the placement of commercial signage and establishes landscaping requirements. Historic Preservation: DPCD staff, in consort with the Historic Pres ervation Advisory Board, works as an advocate for preservation and creates public and civic awareness of preservation through talks, programs, media attention, newsletters, the nomination of historic properties to the Na tional Register of Historic Places, an annual historic pres- ervation awards program, and historic preservation week. The Historic Preservation officer also reviews proposals for structural modifications within Bozeman's conservation overlay district and elsewhere for compliance with locally adopted planning regulations; maintains inventories of recogniz ed historic properties within the city and makes this information available to the public upon request; and, provides technical assistance to persons wishing to modify or maintain local historic resources. Impact Fees: DPCD administers the City’s impact fee program. Work force Housing : DPCD staff administers the City’s Work Force Housing program. Boards / Commissions Served: In carrying out the above-described prog ram elements, DPCD staff provides tech- nical support and professional assistance to a variety of boards and commissions, including: City Planning Board; City Zoning Commission; Design Review Board; Developm ent Review Committee; Tr ansportation Coordinating Committee; Historic Preservation Advisory Board; Beautification Board; and City Commission. Approved Budget FY10 108 City of Bozeman, Montana PLANNING ___________________________________________________________ MAJOR OBJECTIVES LONG RANGE PLANNING : To prepare and periodically update a “Growth Policy” (Com prehensive Plan) and Transportation Plan for the City of Bozeman, and to provide technical support and information to the Planning Board, City Commission, and other departments on all matters pertaining to long-range comprehensive planning. Assist with Capital Improvements Planning to ensure approp riate linkages between infrastructure and land use plan- ning . CURRENT PLANNING: To evaluate and make recommendations to the Planning Board, City Commission, and /or Director of Public Service on all applications for annexations and subdivis ions of land, and to provide accurate and current maps for planning, subdivision, and annexation projects. To evaluate and make recommendations to the Developm ent Review Committee, Design Review Board, Zon- ing Commission and City Commission on all proposals for site development. To provide zoning enforcement and support to staff and the public to insure compliance with, and resolution of non-conformities from, the Bozeman Municipal Code. Review business licenses and building permit applicat ions for compliance with the Zoning Ordinance. Aid the City Commission and the Community Affordable Housing Board in implementing regulatory reform to increase the stock of affordable housing in the City Of Bozeman. Develop a visually appealing and historically rich community by encouraging the preservation of Bozeman’s historic landmarks, districts, and neighborhoods th rough Administrative Design Review within the Neighborhood Conservation Overlay Districts and the Entryway Overlay Districts. Facilitate and coordinate the City’s Development Review and Design Review processes, to ensure compliance with the City’s regulatory and design related policies. Continue to promote local historic pr eservation education through various public forums, including slide shows, lectures, tours, school presentations, the Historic Pr eservation Office resource library, and the publication of Heritage Preservation News. To review historic and architectural appropriateness of al terations, rehabilitations, and restorations of historic buildings, structures, objects, lands capes, districts, and neighborhoods. To research and inventory local historic properties an d, when appropriate, nominate them to the National Reg- ister of Historic Places. Administer the City’s impact fee program. COMMUNITY DEVELOPMENT: Assist and coordinate with other departments as need ed with various grant writing proposals and admini- stration. Participate in the City’s affordable housing programs, including participation on the Community Affordable Housing Board (CAHAB) and administration of the City’s Work Force Housing Policy, as codified in the Unified Development Ordinance. Participate in the City’s economic development programs by sitting on the Revolving Loan Fund Commit- tee, reviewing commercial development proposals, and providing census and other technical data to various entities as needed. Approved Budget FY10 109 City of Bozeman, Montana PLANNING ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 15.20 13.70 12.20 -11% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 543,259 $ 551,875 $ 531,348 $ (20,527) -4% 1200 - 1299 Benefits 195,595 203,649 181,069 (22,580) -11% 2000 - 7599 Operating 268,794 81,551 65,351 (16,200) -20% 8000 - 8999 Capital 71,638 - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $1,079,286 $ 837,075 $ - $ 777,768 $ (59,307) -7% EXPENDITURES BY DIVISION Division 1610 Planning Operations $ 449,237 $ 284,023 $ 251,954 (32,069) -11% 1620 Subdivision Review 142,130 140,989 119,812 (21,177) -15% 1630 Long-Range Planning 273,660 174,418 171,513 (2,905) -2% 1640 Annexation 55,438 57,772 58,319 547 1% 1650 Code Enforcement 57,113 60,619 57,933 (2,686) -4% 1660 Historic Preservation 16,257 33,310 31,390 (1,920) -6% 1670 Zoning Operations 85,451 85,944 86,847 903 1% Total All Divisions $1,079,286 $ 837,075 $ - $ 777,768 $ (59,307) -7% EXPENDITURES BY FUND Fund 100 Planning Fund $1,079,286 $ 837,075 $ - $ 777,768 $ (59,307) -7% Total All Funds $1,079,286 $ 837,075 $ - $ 777,768 $ (59,307) -7% Approved Budget FY10 110 City of Bozeman, Montana PLANNING ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS 6% overall reduction in proposed budget from FY09 level; 28% reduction from FY08 level; Proposed 1.5 FTE reduction (13%) from FY09 leve l; 4.0 FTE reduction (29%) from FY08 level; No contract planner services proposed for FY10, nor any other kinds of contracts; No Capital Improvements planned for FY10. FY 10 ANTICIPATED ACCOMPLISHMENTS • Final adoption and implementation of revised Unified Development Ordinance (UDO); • Final adoption and implementation of Downtown Neighborhood Plan, in conjunction with Downtown Business Partnership; • Final adoption and implementation of updated Bozeman Community Plan, per statute; • Final adoption and implementation of City of Bo zeman Economic Development Plan (in conjunction with Prospera Business Partnership); • Serve as official liaison to US Census Bureau in completing decennial census of population; • Staffing of Tax Increment Finance District Boards; • Begin in-house Historic Resources Inventory; • Management of current workload (project review s for annexations, subdivision, and zoning propos- als, impact fee administration, design review , and historic preservation activities); and • Special projects as directed. Approved Budget FY10 111 City of Bozeman, Montana PLANNING ___________________________________________________________ WORKLOAD INDICATORS Data is collected and maintained on a calendar year basis. WORKLOAD INDICATOR FY 05 Actual FY 06 Actual FY07 Actual FY08 Actual FY09 Budgeted FY10 Estimate Subdivision Pre-applications 18 26 18 11 4 4 Minor Subdivision Pre. Plats 5 11 7 3 3 3 Major Sub-Preliminary Plats 10 12 12 7 2 2 Final Plats 19 17 30 21 6 6 Master Plan Amendments 6 8 5 4 0 0 Annexations 16 15 16 7 0 0 Exemptions 25 17 21 19 16 16 Preliminary Plat Lots Approved 661 1625 688 1,434 38 38 Final Plat Lots Approved 581 495 1211 861 61 61 Number of public forum opportuni- ties for special projects 4 5 4 10 5 5 Number of participants in forums 35 45 60 125 100 100 Number of projects assessed im- pact fees 2000 2240 1,771 1200 1200 1200 Number of literature/information requests pertaining to impact fees 85 225 200 150 200 200 Number of estimates for impact fees 100 75 110 100 150 150 Site Plans 46 53 32 45 29 29 Conditional Use Permits 11 14 23 9 18 18 Planned Unit Developments 13 7 6 7 1 1 Certificates of Appropriateness 199 197 268 224 211 211 Sign Reviews (permanent and temp) 285 295 244 297 280 280 Variances/Appeals 5 4 1 0 6 6 Zone Map Amendments 20 21 14 20 4 4 Zone Text Amendments 2 1 6 0 2 2 Concept Plan Review/Informal Review 40 53 36 29 22 22 Number of site visits and/or sign- age consultations evaluating allow- able signage 380 385 401 511 501 501 Special Temporary Use Permits (STUPs) 12 18 9 13 9 9 Reuse Permits 42 11 10 18 26 26 HISTORIC PRESERVATION Office Visitations 470 550 550 300 300 Historic Design Reviews 320 250 275 268 263 263 Presentations (slides, walking tours, etc) 30 15 18 26 17 17 Newsletters/Articles 0 25 15 4 4 BHPAB Meetings/Beautification 45 50 50 92 92 Hrs Working w/Volunteers/Interns 520 640 600 1,040 1,040 Certified Local Government (CLG) hrs. 120 832 850 20 20 Approved Budget FY10 112 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ PROGRAM DESCRIPTION The Facilities Management budget unit accounts for costs associated with maintaining city owned buildings and grounds. Buildings that fall under budget unit include: City Hall, City Hall Annex, Fire Stations #1, #2 and #3, City Shop Complex, Lower Yard Shop Complex, Alfred M. Stiff Professional Building, Bozeman Public Library, the Bozeman Senior Citizen's Center. Facilities Management is also responsible for coordinating remodeling, renovations and new construction projects. Current construction projects include the Downtown Bozeman Intermo- dal Facility, the remodel of the old Public Library into a new City Hall Facility, and the restora- tion of the Story Mansion. Work in this area includes solicitation of professional design and engineering services and the selection of contractors and tradespeople for project specific ac- tivities. The majority of the costs in this budget category are normally included in utility charges, build- ing repairs and maintenance. Because of staffing levels, the majority of the service needs are accomplished through contracted services. Contracted services include such activities as: janitorial services, snow removal, lawn care, building systems including elevator and fire sup- pression systems and heating, ventilation and air conditioning systems. The department also assists other divisions with building related projects and construction related services. MAJOR OBJECTIVES • To provide a safe, comfortable, and professional working environment for all city employees, elected officials, building tenants and the public. • To maintain all buildings and related equipment in good working condition and extending their useful life. • To upgrade and renovate buildings and related equipment as needed to meet the future needs of the various city departments. • To assure city buildings meet or exceed all applicable building codes, OSHA, and ADA require- ments. • To implement building design, maintenance, and operational practices that result in energy saving measures. • To act as the City’s representative on building cons truction projects, secure consultant services for these projects, process claims and monitor progress. Approved Budget FY10 113 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 3.05 3.55 3.55 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 121,780 $ 155,046 $ 163,249 $ 8,203 5% 1200 - 1299 Benefits 43,705 57,793 58,309 516 1% 2000 - 7599 Operating 710,738 1,096,190 885,950 (210,240) -19% 8000 - 8999 Capital 8,723 35,000 - (35,000) -100% 9000 - 9699 Debt Service 82,024 - 108,000 108,000 100% 9900 - 9999 Transfers Total All Categories $ 966,970 $ 1,344,029 $ - $ 1,215,508 $ (128,521) -10% EXPENDITURES BY DIVISION Division 1810 City Hall $ 268,022 $ 469,874 $ 370,758 $ (99,116) -21% 1820 Fire Station #1 24,964 103,375 52,225 $ (51,150) -49% 1830 Shops Complex 78,918 133,055 103,075 $ (29,980) -23% 1840 Professional Building 227,459 170,350 143,250 $ (27,100) -16% 1850 Senior Center 91,544 158,150 216,600 $ 58,450 37% 1860 Library 198,197 227,500 232,250 $ 4,750 2% 1870 Library - Lamme St. 53,973 28,000 28,000 $ - 0% 1870 Fire Station #2 23,893 48,500 47,900 $ (600) -1% 1880 Fire Station #3 - 5,225 21,450 $ 16,225 0% Total All Divisions $ 966,970 $ 1,344,029 $ - $ 1,215,508 $ (128,521) -10% EXPENDITURES BY FUND Fund 010 General Fund $ 966,970 $ 1,344,029 $ - $ 1,215,508 $ (128,521) -10% Total All Funds $ 966,970 $ 1,344,029 $ - $ 1,215,508 $ (128,521) -10% Approved Budget FY10 114 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ FY 09 ACCOMPLISHMENTS • Complete construction of the Bozeman Downtown Intermodal Facility. • Complete the Phase I remodel of the old pub lic library into a new City Hall facility. • Complete landscaping of the new Bozeman Public Library utilizing the federal ear- mark funds and CTEP monies. • Completed Begin Phase I remodel of the Story Mansion. FY10 ANTICIPATED ACCOMPLISHMETNTS • Continue work on a comprehensive, city-wide Facilities Condition Index as a base- line to formalize long-term planning for all City owned properties. • Complete construction of Fire Station #3 and the combined County 911 Communi- cations Center • Assist in the oversight of the Landfill building addition. • Complete the construction Shop Complex at the lower yard area, and the remodel of the existing Shops Complex. PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Budgeted FY10 Budgeted Average response time for emergency repairs 30 minutes 95% 90% 90% 90% Average response time for minor non- emergency repairs (in-house) 3 days 90% 95% 95% 95% Average response time for minor non- emergency repairs (contracted) 12 days 95% 95% 95% 95% % of facility users that rate the quality of their areas as excellent or good 90% 85% 90% 90% 85% Review and approval of payments of claims from City Construction projects 3 days 98% 100% 100% Approved Budget FY10 115 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ PROGRAM DESCRIPTION The Information Technology provides customer-focused information technology services and business solutions to local government and citize ns. The department’s primary responsibilities are in the areas of providing reliable, e fficient information technology systems. This is accomplished by developing and implementing recommended standards for information technologies, by developing and enforcing security policies, and through strategic acquisition of information technology resources. The department’s mission is to yield the highest level of customer service and operate the City’s central information technology systems and networks for City Departments so they can use technology and share information to perform their daily business operations. The purpose of the GIS division is to provide accurate and complete spatial data for the City of Bozeman. The GIS division will use this data to stimulate intelligent growth and manage- ment decisions while promoting the use of electronic data publicly in a fair, efficient, and effec- tive manner. All departments within the City organization as well as the public will benefit from the efficiencies of coordinating interdepartmental data for use in a variety of applications and projects. MAJOR OBJECTIVES • To manage and operate the City’s Enterprise Applications and Networking services. • To provide secure, dependable information tec hnology services to City departments and customers. • To provide support, training, and research for City Staff with their desktop applications, both data and voice. • To manage and maintain the daily operations of the data centers. • To ensure 99% uptime for all Information Technology Service. Approved Budget FY10 116 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ FY10 BUDGET HIGHLIGHTS FY10 ANTICIPATED ACCOMPLISHMENTS • Continue Upgrades to City Website to further enhance the public’s access to necessary City information as well as the employee portal. • Upgrade the City’s current antivirus. • Continue Upgrade and maintenance to the City VoIP phones and gateways. • Continue Upgrades to aging routers and switches at selected locations. Upgrade city wide antivirus $21,600 Continue VoIP upgrade and maintenance Continue Router and Switch upgrade $28,000 $25,000 Upgrade city wide antivirus $21,600 Continue VoIP upgrade and maintenance Continue Router and Switch upgrade $28,000 $25,000 Approved Budget FY10 117 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 6.00 6.00 (0.27) 5.73 -4% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 286,447 $ 340,674 $ 343,431 $ 2,757 1% 1200 - 1299 Benefits 87,901 107,151 103,429 (3,722) -3% 2000 - 7599 Operating 320,818 268,988 365,228 96,240 36% 8000 - 8999 Capital 110,236 178,000 53,100 (124,900) -70% 9000 - 9699 Debt Service - 9900 - 9999 Transfers - Total All Categories $ 805,402 $ 894,813 $ - $ 865,188 $ (29,625) -3% EXPENDITURES BY DIVISION Division 1910 Information Technology $ 702,771 $ 779,741 $ 766,992 $ (12,749) -2% 1920 GIS 102,631 115,072 98,196 $ (16,876) -15% Total All Divisions $ 805,402 $ 894,813 $ - $ 865,188 $ (29,625) -3% EXPENDITURES BY FUND Fund 010 General Fund $ 805,402 $ 894,813 $ - $ 865,188 $ (29,625) -3% Total All Funds $ 805,402 $ 894,813 $ - $ 865,188 $ (29,625) -3% Approved Budget FY10 118 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ WORKLOAD INDICATORS PERFORMANCE MEASURES Workload Indicator FY 07 Actual FY 08 Actual FY 09 Estimated FY 10 Budgeted Number of Help Desk calls created and completed No Data No Data 1200 1200 Number of hours phone sys- tem is in service Possible available = 8760 No Data No Data 8660 8660 Number of hours data net- work is in service Possible available = 8760 No Data No Data 8660 8660 Number of Point to Point links on the network (Fiber and Copper) in service No Data No Data 16 16 Number of hours Enterprise Applications are available Possible available = 8760 No Data No Data 8660 8660 Number of hours Server Farm is available Possible available = 8760 No Data No Data 8660 8660 Effectiveness Measures Standard FY 07 Actual FY 08 Actual FY 09 Estimated FY 10 Budgeted Number of Help Desk calls re- solved 99% No data No data 99% 99% Phone system uptime 99% No data No data 99% 99% Data network uptime 99% No data No data 99% 99% Point to Point links uptime (Fiber and Copper) 99% No data No data 99% 99% Enterprise Application uptime 99% No data No data 99% 99% Server uptime 99% No data No data 99% 99% Approved Budget FY10 119 City of Bozeman, Montana PUBLIC SAFETY INDEX POLICE PAGE 120 FIRE 126 BUILDING INSPECTION 132 PARKING 138 Approved Budget FY10 120 City of Bozeman, Montana POLICE ___________________________________________________________ PROGRAM DESCRIPTION General The police department budget unit accounts for costs associat ed with providing all law enforcement services for the City of Bozeman. The police depart ment utilizes both pa- trol and investigative divisions to detect, prevent, and suppress crime and the enforce- ment of criminal and traffi c codes of the state and local governments. The Parking and Animal Control officers within the Support Se rvices Division provide enforcement of all parking and animal related offenses wit hin the city limits of Bozeman. Drug Forfeiture The drug forfeiture budget unit accounts for the City of Bozeman's costs related to drug enforcement and the costs related to the unit's work within the Missouri River Drug Task Force as outlined in the inter loca l agreement. The Missouri River Drug Task Force encompasses 7 counties. DARE The Drug Abuse Resistance Education (D.A.R.E.) budget unit accounts for the expen- diture of restricted revenues of the police de partment. Much of the police special reve- nue budget unit is funded by grants and donations that are restricted to the operation of the D.A.R.E. program and activities associated with it. Approved Budget FY10 121 City of Bozeman, Montana POLICE ___________________________________________________________ MAJOR OBJECTIVES GENERAL Detection and proactive prevention of criminal activity. Apprehension of criminal offenders. Participation in court proceedings. Assistance to those who cannot care for themselves or who are in danger of physical harm. Aggressive and proactive traffic safety enforcement Provide and maintain a Special Response Team of officers trained to handle hostage inci- dents, high risk search warrants, and barricaded subjects. Resolution of day-to-day conflicts among family, friends, and neighbors. Provide and maintain a Civil Disturbance Team of officers trained to handle protests and large scale civil disturbances. Provide public education in areas of crime prevention of forgery, robbery I.D. fraud, elder abuse, child abuse, sexual abuse, Internet Crimes against Children, seat belt and child safety seat use, bicycle safety rodeos. Create and maintain a feeling of security in the community. Be committed and dedicated to providing the highest level of service to all the citizens of our community. Develop positive programs that incorporate the concept of shared responsibility with the com- munity in the delivery of police services. Develop and maintain certified trainers to maintain department training standards and require- ments as well as to sponsor regional law enforcement training. Maintain a working environment where every employee's integrity, competency, and commit- ment to service is self-evident. Continue to work with partner law enforcement agencies to include local, State and Federal agencies to improve information sharing and strengthen the working partnerships. Drug Forfeiture To maintain a two person investigation team. To maintain confidential and concise intelligence files. To assist prosecutors from city, state, and federal agencies in prosecutions of drug cases. To coordinate with detectives of both the city and county on drug cases. To provide drug education/awareness presentations as needed. To investigate complaints of drug activity. To make arrests for violations of drug laws. To maintain a cooperative effort in investigation assistance and intelligence sharing with county, state, and federal agencies. DARE To present DARE curriculum to all 3rd and 5th grade students in the Bozeman school district. To make public awareness presentations to parents, teachers, and community organizations. To provide DARE curriculum to rural schools in Gallatin County if possible. To continue to pursue alternative means of funding the DARE program. Approved Budget FY10 122 City of Bozeman, Montana POLICE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND CM REC CHANGE CHANGE Staffing: Full-Time Equivalents 57.75 62.75 - 67.75 8% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $2,731,285 $3,107,727 $ 3,399,668 $ 291,941 9% 1200 - 1299 Benefits 1,789,285 1,124,446 1,248,639 124,193 11% 2000 - 7599 Operating 1,012,722 1,235,883 1,346,193 110,310 9% 8000 - 8999 Capital 122,553 305,239 70,960 (234,279) -77% 9000 - 9699 Debt Service 9900 - 9999 Transfers 100,000 100,000 100,000 - 0% Total All Categories $5,755,845 $5,873,295 $ - $ 6,165,460 $ 292,165 5% EXPENDITURES BY DIVISION Division 3010 Police Operations $4,433,782 $4,284,301 $ 4,539,466 $ 255,165 6% 3020 Crime Control & Investigations 865,813 884,053 847,685 $ (36,368) -4% 3030 DARE 103,496 91,885 84,166 $ (7,719) -8% 3040 Drug Forfeiture 249,778 468,962 508,264 $ 39,302 8% 3070 Animal Control 102,976 144,094 185,879 $ 41,785 29% Total All Divisions $5,755,845 $5,873,295 $ - $ 6,165,460 $ 292,165 5% EXPENDITURES BY FUND Fund 010 General Fund $5,257,808 $5,075,868 $ - $ 5,332,863 $ 256,995 5% 125 Drug Forfeiture 229,441 168,962 173,264 $ 4,302 3% 138 Law & Justice Center 19,125 20,000 20,000 $ - 0% 139 Police Special Revenue 129,742 150,965 143,833 $ (7,132) -5% 140 Police Domestic Violence 99,392 157,500 160,500 $ 3,000 2% 188 City-County Drug Forfeiture 20,337 300,000 335,000 $ 35,000 12% Total All Funds $5,755,845 $5,873,295 $ - $ 6,165,460 $ 292,165 5% Approved Budget FY10 123 City of Bozeman, Montana POLICE ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS Addition of five (5) sworn police officers to our staff (levy approved) $335,000.00 Replacement of one (1) patrol vehicle $ 48,880.00 Replacement (upgrade) of three Mobile Data Terminals $ 18,000.00 Reduction of FY10 levy by 5.78 mills—vacancy savings and budget cuts $450,000.00 FY 10 ANTICIPATED ACCOMPLISHMENTS Commitment to continue to maintain the highest quality of service to the citizens of the City of Boze- man. Hire, train and deploy five (5) sworn police offi cers as funded by the Public Safety Mill Levy. Hire and train additional Administrative Assistant through General Fund request for needed support staff. Develop, implement and maintain a dedicated, year round, traffic enforcement division. Develop, train and equip the investigations division to participate in Internet Crimes against Children Task Force. Develop train and implement patrol beats utilizing CAD technology and MDT’s to increase efficiency of staff. Sufficiently staff and maintain the downtown Police substation to enhance customer service, police response and maximize use of available office space. Increase shift staffing minimums to 4 officers on every shift. Use CAD/911 system mapping for analyzing customer service and criminal activity. Increased use and functionality of CAD/RMS I-Mobile into MDT project and service delivery. Utilize City of Bozeman GIS for crime analysis and mapping. Utilize City of Bozeman GIS for Sexual and Violent Offender Program. Implement Sexual and Violent Offender Address Compliance Checks within the City of Bozeman. Continue to maintain highest training standards. Develop, implement and maintain a defensive driving program. Minimize risk and liability by continuing to main tain the highest standards of training possible. Continue success in obtaining Federal and State Grants to include: Department of Homeland Security Domestic Violence Grant NHTSA (National Highway Traffic Safety Administration) MBOCC (Montana Board of Crime Control) MDOT (Montana Department of Transportation) AHAD (All Hazards All Discipline) SRTS (Safe Routes to School) COPS (Community Oriented Policing) Technology Grant Continued funding for second SRO Continued funding of the Missouri River Drug Task Force Approved Budget FY10 124 City of Bozeman, Montana POLICE ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY06 Actual FY 07 Actual FY08 Projected FY 09 Budgeted Respond to citizen complaints/concerns 48 hours 95% 95% 95% 95% Percent of DUI arrests which result in convictions 90% 85% 85% 85% 85% Percent of citations issued by the Bozeman Police Department resulting in convictions 80% 75% 75% 75% 75% Increased officer presence to ensure public safety of pedestrians and vehicles on City streets by utilizing bicycle and motorcycle patrols 5 mo/yr. 100% 100% 100% 100% Full staff meetings Monthly 80% 80% 80% 80% Response to emergency calls/average 5 min. 5 min. 5 min. 5 min. 5 min. Response to non-emergency calls/average 10 min. 10 min. 10 min. 10 min. 10 min. Number of crimes reported ********** 7,800 8,120 8,000 8,000 Percent of reported crimes closed/cleared/or leads exhausted: Homicide Rape Aggravated Assault Burglary Counterfeiting/forgery Destruction/damage/vandalism to prop- erty Shoplifting Motor vehicle theft Drug/narcotic violations Drug equipment violations Robbery Embezzlement 100% 75% 80% 75% 75% 90% 95% 90% 95% 98% 90% 75% 100% 75% 80% 75% 75% 90% 95% 90% 95% 98% 90% 75% 100% 75% 80% 75% 75% 90% 95% 90% 95% 98% 90% 75% 100% 75% 80% 75% 75% 90% 95% 90% 95% 98% 90% 75% Percent of Investigative Division cases cleared 90% 90% 90% 90% 90% Drug Forfeiture: Dedicate two officers full-time to drug investiga- tions/enforcement 100% 100% 100% 100% 100% Devote 25% of investigative time to assisting smaller counties with their investigations 100% 100% 100% 100% 100% Target juvenile drug use (Zero Tolerance) by having juveniles comprise 5% of total DTF arrests 100% 100% 100% 100% 100% Attend weekly inter-agency meetings 100% 100% 100% 100% 100% DARE: Provide instruction to all 5 th . grades (500) 100% (480) 96% 105% 105% 105% Provide instruction to all 3 rd . grades (400) 100% (375) 94% 105% 105% 105% Percent of 5 th . grade graduates 100% 100% 100% 100% 100% Percent of 3 rd . grade graduates 100% 100% 100% 100% 100% Approved Budget FY10 125 City of Bozeman, Montana POLICE ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 06 Actual FY 07 Actual FY 08 Projected FY 09 Budgeted Calls for Service 39,790 40,758 42,728 44,700 National Incident Reporting System (NIBRS) Homicide Rape Robbery Aggravated Assault Assaults – other Burglary Theft Motor Vehicle Theft Partner/Family Member Assault Arson Forgery & Counterfeiting Fraud Destruction/Damage/Vandalism of Property Disorderly Conduct Runaway Disturbance/Loud Party 1 20 15 48 287 136 1,300 123 153 23 39 91 718 479 46 1,647 0 23 14 20 194 112 1,546 193 146 25 31 60 799 515 38 1,257 1 52 18 9 110 126 1,812 182 178 10 32 68 722 680 42 1,410 1 40 16 12 130 137 1,900 192 194 22 37 78 803 740 47 1,720 Alarms 1,165 1,153 1,202 1,252 Animal Complaints 2,097 2,020 2,262 2,370 Arrests 2,299 2,524 2,382 2,530 Citations Issued – Motorcycle Patrol 2,538 1,204 1,000 2,500 Citations Issued 7,968 7,723 8,280 8,000 DARE: Present DARE Curricula: 5 th . Grade Students 3 rd . Grade Students 500 375 500 375 500 375 500 375 Drug Forfeiture: New Cases 212 264 280 250 Old Cases 47 66 50 50 Non-Drug Cases Worked 20 10 10 10 Cases Closed – any reason 213 83 100 100 Non – Drug Related Arrests 18 9 10 10 New Criminal Su bjects Identified 429 559 400 400 Public Education, Talks & Classes 145 139 190 190 DUI’s 378 372 380 390 Investigative Division Case Load 366 224 300 300 Investigative Div. Clerical-Interv iews Transcribed 577 572 600 600 Parking Complaints 1,923 1,865 1,962 2,120 Traffic Crashes 1,666 1,780 1,734 1,790 Warrant Arrests 370 447 552 575 Approved Budget FY10 126 City of Bozeman, Montana FIRE ___________________________________________________________ PROGRAM DESCRIPTION The fire department budget unit accounts for the costs associated with meeting the fol- lowing mission: To minimize life loss, in jury, and property loss by rendering advanced life support emergency medical care, rescue services, fire code inspections, code en- forcement, public fire safety/survival educati on, fire suppression, fire cause/arson in- vestigation, hazardous materials mitigati on and response, and disaster management. We will provide these services at the hig hest national standards consistent with com- munity needs and available publ ic and private resources. Approved Budget FY10 127 City of Bozeman, Montana FIRE ___________________________________________________________ MAJOR OBJECTIVES BUILD, EQUIP, AND OPEN A NEW CITY FIRE STATION. Use resources provided by the passage of the Novem- ber 2007 fire mill levy to design, construct and equip Fire Station 3 in the northwest quadrant of Bozeman. Pro- mote 3 Battalion Chiefs and 3 Fire Captains in support of the new fire station. Hire, equip and train 11 new firefighters (5 additional and 6 replacements) as authoriz ed by the voters to sta ff the new fire station. TO PLAN AND PREPARE FOR CURRENT AND FUTURE SERVICE DELIVERY NEEDS THROUGH THE IMPLE- MENTATION OF THE ADOPTED FIRE PROTECTION MASTER PLAN. Work closely with the police depart- ment to identify current and future service trends and what resources are, and will be, needed to address the growing community’s emergency service needs. Secure remaining funding for the construction and staffing of Fire Station 3. Continue planning for Fire Station 4. CONTINUE TO CREATE, REFINE AND MAINTAIN EF FECTIVE ADMINISTRATIVE SUPPORT FOR ALL FIRE DEPARTMENT OPERATIONS AND ACTIVITIES. Encourage Fire and Emergency Services as a City Commis- sion priority. Continued implementat ion of the Commission adopted Fire Pr otection Master Plan. Review and reorganize responsibilities of adminis trative staff based on recent staffing changes. Review Hazardous Materi- als and Disaster and Emergency Services Agreements be tween the City and County. Study the feasibility, methods and opportunities for fire department accreditation, ISO reclassification and continued emergency ser- vice delivery improvements. Expand program planning and performance measure budgeting within the depart- ment. TO ENHANCE AND UPGRADE DEPARTMENT FIRE PREVENTION PROGRAMS. To more comprehensively meet our fire prevention and inspection obligations th rough the continued developm ent of a Fire Prevention Bureau. To continue to improve and enhance the departmen t’s life safety inspections and required self inspec- tion program, home inspection programs, and other code enforcement activities. The further development of our fire prevention bureau would greatly improve the quality, accuracy and public buy-in of the department’s fire prevention efforts by providing the friendliest, most kn owledgeable, and most customer based service available, while making the City a safer place. TO MAXIMIZE UTILIZATION, EFFECTIVENESS, AND EF FICIENCY OF THE DEPARTMENT'S SERVICES. Im- plement the recently created and funded fire apparatus a nd equipment replacement program. Continue to work closely with the police department to support the funding and implementation of a fully functional and interfaced mobile data computer system that provides full function interoperability between the police department, fire de- partment and the 9-1-1 center. Enthusiastically participate in joint training and operations with mutual aid de- partments. Improve project review record keeping pr ocess and emergency response record keeping by provid- ing a seamless interface with the Building Department’s an d 9-1-1 Center’s RMS. Enthusiastically support the Department’s shift based commercial inspection program . Meet all contractual and performance requirements for regional hazardous materials response teams. Cont inue to support and participate in the Gallatin County Fire Investigation and Arson Task Force. TO PROVIDE ADEQUATE RESOURCES, TRAINING AN D EDUCATION TO ASSURE EFFECTIVE LEVELS OF SERVICES DELIVERY AND TO PROMOTE EMPLOYEE HEAL TH AND SAFETY. Continue development and refinement of the department’s comp rehensive training program encompassing all Fire Department operations and services, which include but are not limited to, DES, fire prevention, fire suppression, hazardous materials, emergency medical and rescue services. Implement employee career development plan. Maintain all current professional certifications. Maintain all training, eq uipment, and personnel requirements for state licensure to provide advanced life support, non-transport (ALS), emergency services. Continue development of the Depart- ment’s minimum company standards (MCS). DEVELOP INTERNAL SYSTEMS ACTION PLANS THAT MA XIMIZE EXISTING RESOURCES AND SERVICES. Meet with current staff to agree on yearly goals calendar and identify action steps and time frames to achieve those goals. Meet regularly with staff to evaluate ti meframes and current effectiveness. Review and revise as necessary. Approved Budget FY10 128 City of Bozeman, Montana FIRE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 34.25 45.25 (0.50) 44.75 -1% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $1,823,579 $2,575,026 $ 2,711,769 $ 136,743 5% 1200 - 1299 Benefits 1,292,989 888,629 926,395 37,766 4% 2000 - 7599 Operating 464,152 442,423 406,261 (36,162) -8% 8000 - 8999 Capital 323,020 4,235,718 89,880 (4,145,838) -98% 9000 - 9699 Debt Service - - 0% 9900 - 9999 Transfers 514,000 185,640 (328,360) -64% Total All Categories $3,903,740 $8,141,796 $ 514,000 $ 4,319,945 $(4,335,851) -50% EXPENDITURES BY DIVISION Division 3110 Fire Administration $ 609,967 $3,943,112 $ 514,000 $ 876,934 $(3,580,178) -80% 3120 Fire Operations 3,246,557 4,158,404 3,324,106 $ (834,298) -20% 3130 Operational Readiness 30,924 24,300 101,040 $ 76,740 316% 3140 Fire Prevention 6,228 8,830 10,715 $ 1,885 21% 3160 Hazardous Materials 7,295 7,150 7,150 $ - 0% 3170 Disaster & Emergency Services 2,769 - - $ - Total All Divisions $3,903,740 $8,141,796 $ 514,000 $ 4,319,945 $(4,335,851) -50% EXPENDITURES BY FUND Fund 010 General Fund $3,542,154 $4,299,333 $ 4,134,305 $(4,335,851) -101% 113 Fire Impact Fees 334,299 3,392,463 514,000 185,640 $ - 0% 183 Fire Department Special Revenue 27,287 - - $ - 0% 187 Fire Capital & Equipment Replacement 450,000 - $ - 100% Total All Funds $3,903,740 $8,141,796 $ 514,000 $ 4,319,945 $(4,335,851) -50% Approved Budget FY10 129 City of Bozeman, Montana FIRE ___________________________________________________________ FY10 BUDGET HIGHLIGHTS Training facility construction $ 74,500 Reduction of FY10 Levy by 1.68 mills, vacancy savings and budget cuts $130,000 FY10 ANTICIPATED ACCOMPLISHMENTS • Complete construction of Fire Station 3. • Take delivery of new fire engine for Fire Station 3. • Complete the hiring and training of new firefi ghters in preparation of Fire Station 3 opening. • Develop and implement 3 station response districts to reduce response times citywide • Develop and implement City of Bozeman ISO impr ovement plan to reduce city’s class rating • Continue working with City and County emergency response agencies to improve radio, data, and paging systems for all responders • Complete installation and implementation of Inter operability Montana trunked radio system with PD • Work with Water Department to develop and im plement comprehensive community wide public ac- cess to defibrillation program • Refine special operations program including confined space rescue, trench rescue, low and high angle rescue, and collapsed building response • Continue review of current administrative roles and responsibilities and work load to identify opportu- nities for improved efficiency and service delivery • Study feasibility of fire department ac creditation and begin process if possible • Improve Fire Department’s website to maximize us efulness to community as a tool for public educa- tion • Continue development of live fire training complex at lower city yards Approved Budget FY10 130 City of Bozeman, Montana FIRE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Budgeted FY 10 Budgeted Emergency Operations Response time to Fire and EMS call 100% of city within 6 minutes 25% 25% 80% 80% Fire Prevention % of inspections brought to closure stage Bars Sororities & Fraternities Schools MSU Existing structures Business License Inspections 95% 100% 100% 100% 90% 100% 100% 100% 100% 100% 33% 100% 100% 100% 100% 100% 33% 100% 100% 100% 100% 100% 50% 100% 100% 100% 100% 100% 40% 100% Training % of firefighters completing certification requirements by program Haz Mat IC Haz Mat Technician EMT Fire Fighter 1 Fire Fighter 2 Inspectors 100% 100% 100% 100% 100% 100% 100% 100% 100% 80% 20% 100% 100% 100% 100% 80% 20% 100% 100% 100% 100% 80% 20% 100% 100% 100% 100% 80% 20% 0% Efficiency Measurers Standard FY 06 Actual FY 07 Actual FY 08 Actual FY 09 Budgeted Fire Prevention: Number of inspections per year as a percentage of properties in need of inspection. 100% 66% 66% 66% 66% Approved Budget FY10 131 City of Bozeman, Montana FIRE ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Projected **Fires, Hazardous Conditions & Misc 226 262 237 279 Emergency Medical Services 1367 1595 1576 1608 **Good Intent 105 273 375 665 Service Call 108 125 148 149 **False Call 155 179 212 279 Business Inspections 2600 2326 2000 3870 Business Applications 700 608 600 535 Special Inspections 538 530 500 510 Public Education Events 350 345 300 360 Child Safety Seat Installations/Checks 365 425 390 Approved Budget FY10 132 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ PROGRAM DESCRIPTION The Building Inspection Division unit accounts for expenditures utilized to monitor construction projects within the City of Bozeman Jurisdictional Area as allowed by state law and as adopted by the City Commission. The intent of this budget unit is to provide and enforce minimum stan- dards to safeguard life, limb, health, property and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings and structures within this jurisdiction. Existing commercial and industrial buildings are inspected for continued compliance to the NFPA, Uniform Fire and International Building Codes. The support team utilized to attend this process includes an Assistant Director of Public Safety, a Chief Building Official, three Plans Examiners, five Building Inspectors, two Fire and Life Safety Inspectors, one Code Enforcement Officer, one Project Permit Coordinator, and two Project Permit Technicians. Staff team members receive, process and review residential and commercial projects and applications for compliance with adopted codes and ordinances; as- sess and collect fees for building permits, impact fees, and other miscellaneous services after plans are approved; issue permits; perform inspections to verify compliance to approved plans and applicable codes and ordinances. Code violations are investigated, and if not resolved, they are turned over to the Code Enforcement Officer for processing and remedial action. The Fire and Life Safety Inspectors, Fire Department crews, and Building Inspectors inspect exist- ing commercial and industrial building for continued compliance to the adopted Fire and Build- ing Codes. Approved Budget FY10 133 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ MAJOR OBJECTIVES • Provide a quarterly community technical training program or code update seminar to foster open communication and technical awareness of the adopted model codes, to the building owners, contractors, Architects and Engineers. • Provide a bi-annual technical newsletter to the building community to address current build- ing code topics and changes. • Make a smooth transition into the new code adoption of the 2006 International Codes. Pro- vide public education programs to inform the public of any changes impacting the construc- tion work they do. • Continue to develop an informational website for the Building Inspection Division to be part of the City of Bozeman website. • Continue to improve the communication link between the Building Inspection Division and other City Departments and Divisions. Approved Budget FY10 134 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 16.55 13.55 (4.00) 9.55 9.55 -30% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 684,292 $ 682,644 $ 478,341 $ (204,303) -30% 1200 - 1299 Benefits 304,596 249,786 166,958 (82,828) -33% 2000 - 7599 Operating 309,401 262,781 217,753 (45,028) -17% 8000 - 8999 Capital 67,397 - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 1,365,686 $ 1,195,211 $ - $ 863,052 $ (332,159) -28% EXPENDITURES BY DIVISION Division 3210 Building Inspection Operations $ 1,277,328 $ 1,122,799 $ 863,052 $ (259,747) -23% 3220 Life-Safety 88,358 72,412 - $ (72,412) -100% Total All Divisions $ 1,365,686 $ 1,195,211 $ - $ 863,052 $ (332,159) -28% EXPENDITURES BY FUND Fund 115 Building Inspection Fund $ 1,365,686 $ 1,195,211 $ - $ 863,052 $ (332,159) -28% Total All Funds $ 1,365,686 $ 1,195,211 $ - $ 863,052 $ (332,159) -28% Approved Budget FY10 135 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS • Continue to monitor staff levels and workload s as they relate to current to building permit application activity. • Examination of Department Pe rformance Measures and Wo rkload Indicators. This document contains FY09 measures. They will be updated prior to final budget ap- proval. Approved Budget FY10 136 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY07 Actual FY 08 Budgeted FY 09 Projected Percent of Plan Reviews done within Standard (Residential) 75% w/in 2 weeks 82% 75% 75% Percent of Plan Reviews done within Standard (Commercial) 75% w/in 4 weeks 72% 75% 75% Percent of Fast Track plan re- views done within standard 90% w/in 1 week 93% 90% 90% Percent of frame inspections done within standard (1 audit/month/employee) 90% 90% 90% Percent of commercial plan checks done within standard (1 audit/month/employee) 90% 90% 90% Percent of residential plan checks done within standard (1 audit/month/employee) 90% 90% 90% Percent of final inspections done within standard (1 audit/month/employee) 90% 90% 90% Efficiency Measurers Stan- dard FY 06 Actual FY 07 Actual FY 08 Budgeted FY 09 Projected Average commercial inspections per day per inspector 8 9.45 18.36 8 8 Average residential inspections per day per inspector 24 26.3 25.3 24 24 Average Multiple Residential In- spections per day per inspector 32 26.3 13.46 32 32 Approved Budget FY10 137 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 05 Actual FY 06 Actual FY 07 Actual FY 08 Budgeted FY 09 Projected Commercial Permits: Number Value (Millions) 37 36.85 44 43.11 50 38.54 30 30.00 25 25.00 Residential Permits: Number Value (Millions) 927 118.25 890 135.64 764 118.15 600 100.00 500 90.00 Approved Budget FY10 138 City of Bozeman, Montana PARKING ___________________________________________________________ PROGRAM DESCRIPTION The Parking Program consists of Downtown Parking, the Residential Parking District surround- ing Montana State University and the Residential Parking District adjacent to Bozeman High School. Fines received from parking officers providing enforcement in these divisions, go to pay for the officers salary and other related enforcement costs. Downtown Parking: The downtown parking consists of the business district on Main street, from Broadway to N. 7 th . Enforcement is done 6 days per week with 2 full-time officers. Enforcement consists of a variety of timed parking using a vehicle and digital tracking system and walking patrols. Pri- mary infractions include overtime violations, handicapped parking violations and restricted zone violations. Residential Parking District: In fiscal year 1992, the City Commission passed an ordinance enabling the creation of parking districts in Bozeman. In fiscal year 1994, the City Commission created a parking district adjacent to Montana State University. The district encompasses approximately 32 city blocks. Costs of operating the dis- trict will include administration, enforcement, signs, and permits. Revenues from the program will include permit fees charged to residents of the district in addition to fines and forfeitures. This district enforcement is done by 1 person 5 days per week for 30 hours per week. Primary violations include failure to purchase or affix residential permit, abandoned vehicles (5-day vio- lations) and restricted zone violations. High School Residential Parking District: In fiscal year 2001, the City Commission created a parking district adjacent to Bozeman High School. The district encompasses approximately 53 city block faces. Costs of operating the district will include administration, enforcement, signs, and permits. Revenues from the pro- gram will include permit fees charged to residents of the district in addition to fines and forfei- tures. Program costs will be monitored to determine if permit fees need to be adjusted. There is no specific dedicated enforcement to this division, however, with some overlap hours from downtown parking officers, 3 hours every two weeks is spent enforcing this district to pro- vide some parking enforcement. Approved Budget FY10 139 City of Bozeman, Montana PARKING ___________________________________________________________ MAJOR OBJECTIVES Bozeman Parking Commission Mission Statement: The Bozeman Parking Commission is responsible for managing and regulating public parking in its districts to best serve the needs of its customers; businesses, residents, employees and visitors. Goals: Improve and maintain our public parking assets. Seek to acquire additional public parking as needed. Make the parking system fiscally sound and self-sufficient. Manage spaces to best serve the needs of our customers. Provide consistent treatment regarding parking enforcement action. Educate parking users to minimize parking conflicts. Make parking areas attractive and easy to use. Plan for and respond to changing needs in our districts. Provide parking options for bicycles, motorcycles, and other transporta- tion alternatives. Work cooperatively with our local government partners. Provide for the safe movement of pedestrian & vehicle traffic. FY10 BUDGET HIGHLIGHTS • Continuation of Vehicle mounted Digit al Tracking system for parking enforce- ment. • Operation of Parking Garage facility, which came online in April 2009. Approved Budget FY10 140 City of Bozeman, Montana PARKING ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 3.75 4.75 4.75 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 103,659 $ 229,493 $ 184,447 $ (45,046) -20% 1200 - 1299 Benefits 54,532 100,025 81,483 (18,542) -19% 2000 - 7599 Operating 104,978 210,939 181,272 (29,667) -14% 8000 - 8999 Capital 4,725,587 - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $4,988,756 $ 540,457 $ - $ 447,202 $ (93,255) -17% EXPENDITURES BY DIVISION Division 3310 Parking Administration $4,815,168 $ 119,664 $ 149,085 $ 29,421 25% 3320 Parking Operations/Enforcement 173,588 263,194 221,829 $ (41,365) -16% 3330 Parking Garage Operations - 157,599 76,288 $ (81,311) -52% Total All Divisions $4,988,756 $ 540,457 $ - $ 447,202 $ (93,255) -17% EXPENDITURES BY FUND Fund 650 Parking Fund Enterprise $ 330,228 $ 540,457 $ - $ 447,202 $ (93,255) -17% 557 Parking Garage Construction 4,658,528 - - $ - 0% Total All Funds $4,988,756 $ 540,457 $ - $ 447,202 $ (93,255) -17% Approved Budget FY10 141 City of Bozeman, Montana PARKING ___________________________________________________________ PERFORMANCE MEASURERS WORKLOAD INDICATORS * These include all complaints citywide, of which enterprise parking handle a portion that is difficult to isolate to specifically enterprise fund employees. ** Overtime citations now enforced by downtown parking employee with use of Vehicle tracking system. Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Downtown Parking: Walk Downtown Parking District (M-Sa) 1 x Daily 60% 60% 70% 95% Cover other 2 Hour Zones (M-Sa) 1 x Daily 65% 65% 70% 95% MSU Parking District: Patrol Parking District (M-F) 2 x Daily 65% 65% 75% 100% BHS Parking District: Patrol Parking District (M-F) 1 x Daily 10% 10% 10% 10% Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Downtown Parking: Overtime citations 5,000 3,710 3,298 4,000 4,750 Total Citations 7,000 5,162 5,140 6,600 5,500 Total Parking Complaints: Number of General Complaints * 1,900 1,865 1,963 1,990 1,900 Number of Abandoned Complaints * 1,500 1,119 1,129 1,200 1,500 MSU Parking District: Parking District Citations 3,000 2,413 2,943 3,506 3,000 Overtime Citations ** 0 402 176 0 0 Total Citations by Parking Officer 5,000 4,264 4,511 4,804 5,000 BHS Parking District: Parking District Citations 2,000 413 278 380 200 Approved Budget FY10 142 City of Bozeman, Montana PUBLIC SERVICES INDEX PUBLIC SERVICES ADMINISTRATION PAGE 143 STREETS 149 WATER PLANT 155 WATER OPERATIONS 161 WASTEWATER OPERATIONS 166 WASTEWATER PLANT 171 SOLID WASTE COLLECTION 176 SOLID WASTE DISPOSAL 180 SOLID WASTE RECYCLING 182 VEHICLE MAINTENANCE 185 Approved Budget FY10 143 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ PROGRAM DESCRIPTION The public service/engi neering budget includes the director of public service, engineer- ing, and snow removal. The director of public service has oversight responsibilities for water and sewer utilities, street maintenance, vehicle r epair, solid waste utility, parks, cemetery, forestry, public facilities, and engineering. The engineering division provides technical engineering in the prepar ation, review, and oversight in the planning, design, construction inspection and construction manage- ment of the city’s public works facilities including water treatment and distribution, wastewater collection and tr eatment, sanitary sewer and storm water collection and treatment, streets (with appurtenant curb, gutte r, sidewalk and drainage facilities), traf- fic control facilities, solid wa ste, and other infrastructure projects. The division estab- lishes and maintains current city infrastr ucture standards and assures compliance with City, County, State, and Federal rules, regulations, codes and engineering standards. The engineering division also maintains the city’s infrastr ucture files and records, maps, plats, property ownersh ip and other records; partici pates in the review and ap- proval of subdivision, annexation, and zone code / development proposals for confor- mance with established standar ds; performs engineering surv eys; coordinates infra- structure work with Count y, State, and Federal agenc ies; administers the EPA- mandated wastewater pret reatment program; and administers the city’s flood plain or- dinance, sidewalk repair and installation pr ograms, and the sidewalk snow and weed enforcement programs. Approved Budget FY10 144 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ MAJOR OBJECTIVES • To coordinate the activities of t he public service department divisions. • To establish and maintain policies, pr ocedures and protocol for conducting the de- partment's functions. • To assist the city manager and administrative services di rector in reviewing enter- prise funds revenue and expense fore casts for rates setting purposes. • To provide general oversight of department activities affected by new federal and state mandates. • To assure the city’s long-term master pl ans for water, wastewater, storm water, public lands and transportation facilities ar e implemented in a cost-effective man- ner, and that all city infrastructure impr ovements are construct ed in a quality man- ner to provide reliable service for t he public’s immediate and long-term needs. Approved Budget FY10 145 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 8.15 8.15 8.15 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 312,171 $ 330,297 $ 334,532 $ 4,235 1% 1200 - 1299 Benefits 116,726 111,925 113,543 $ 1,618 1% 2000 - 7599 Operating 138,812 56,823 42,297 $ (14,526) -26% 8000 - 8999 Capital 498,807 - - $ - 0% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers 9,405 Total All Categories $ 1,075,921 $ 499,045 $ - $ 490,372 $ (8,673) -2% EXPENDITURES BY DIVISION Division 4010 Public Services Administration $ 37,604 $ 38,567 $ 36,631 $ (1,936) -5% 4020 Engineering 439,232 434,906 428,725 $ (6,181) -1% 4030 Snow Removal Enforcement 14,507 24,022 23,466 $ (556) -2% 4040 Weed Cutting Enforcement - 750 750 $ - 0% 4050 Sidewalk Repair Program - 800 800 $ - 0% 4060 Sidewalk & Curb Construction 2,954 - - $ - 0% 4070 S.I.D Construction 581,624 - - $ - Total All Divisions $ 1,075,921 $ 499,045 $ - $ 490,372 $ (8,673) -2% EXPENDITURES BY FUND Fund 010 General Fund $ 491,343 $ 499,045 $ - $ 490,372 $ (8,673) -2% 500… S.I.D Construction 584,578 $ - 0% Total All Funds $ 1,075,921 $ 499,045 $ - $ 490,372 $ (8,673) -2% Approved Budget FY10 146 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ WORKLOAD INDICATORS PRIVATE WATER AND SEWER PROJECTS 1/1/08 TO 12/31/08 W A T E R (L F ) SEWER (LF) $VALUE 1 1 Stoneridge Square Fire Services 602 0 24,080 2 Greek Way Apartments 679 493 41,950 3 CJ Middle School Fire Service 188 7,520 4 PT Land Phase 1 1233 1844 104640 5 PT Land Phase 2 358 278 22660 6 Trout Meadows Fire Services 979 0 39,160 7 Haggerty Lane Cottages 1008 784 63,840 8 Traditions Sub. Ph. 2 1263 0 50,520 9 Saccocia Minor 282 555 27930 10 Creekwood Sub. 8109 6312 513,720 11 West Winds Subdivision Phase 4 2052 1338 122,220 12 911 Center Fire Service Line 134 5,360 13 Cattail Lake Sub. 6547 5033 412,870 14 Platinum RidgeCondos (Capstone Commons) 1083 1059 75,090 15 Hyalite Elementary School 556 22,240 16 Hyalite Elementary School Fire Service Line 85 3,400 17 CFT Building #5 Fire Service Line 368 14,720 18 Bronze Leaf Condos 400 240 23,200 19 Advanced Eyecare Fire Service Line 68 2,720 20 Bozeman Village Senior Center 786 781 54,870 21 New City Hall Fire Service Line 60 2,400 22 South Towne Square 740 540 45,800 23 Cattail Creek Lofts 637 529 41,350 24 Bozeman TV Fire Service Line 40 1,600 25 Weebees Fire Service 56 2,240 26 Vlaanderen Condos 556 510 37,540 27 Flying Horse Communications Fire Service Line 70 2,800 28 Rogers Dermatology Fire Service Line 137 5,480 29 Annie Street Cottages 2217 1561 135510 30 Links Condos 725 848 54,440 31 Pi Beta Phi Fire Service Line 142 5,680 32 Poplar Terrace 254 350 20,660 33 Urban Villa Condos 300 12,000 34 Urban Villa Condos Fire Services 297 11,880 35 Weedin Office Building Fire Service Line 120 4,800 36 American Federal Bank Fire Service Line 135 5,400 37 Intermodal Facility Retail Spaces Fire Service 74 2,960 38 Intermodal Facility Fire Service 22 0 880 39 Simkins Hallin Warehouse Fire Service 43 0 1,720 40 CJ Middle School 1291 0 51,640 41 *West Winds Subdivision Phase 5 1906 1624 124,960 42 *Norton East Ranch Subdi vision 14350 7005 784,150 Approved Budget FY10 147 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ 43 *Homewood Suites 323 100 15,920 44 *Eastlake Commercial Center 1830 1615 121,650 45 *Bozeman Brewery 100 232 10,960 46 *Lincoln Park Condos 606 392 36,000 47 *Stockman Bank Fire Service Line 50 2,000 48 *Gallatin County Detention Center 1811 924 100,160 49 *Crooked Creek Condos 713 593 46,310 TOTAL 56,385 35,540 3,321,600 Total 2007 131,986 100,511 8,844,050 PUBLIC WATER AND SEWER PROJECTS 1/1/08 TO 12/31/08 WATER (LF) SEWER (LF) $VALUE 1 1 2008 Sewer Rehab 6640 440,790 2 WWTP Modifications N/A 2,347,555 3 2008 Water Renovations 2317 588,845 4 Hilltop Tank Re-painting N/A 333,000 TOTAL 2317 6640 3,710,190 PRIVATE STREET AND STORM SEWER PROJECTS 1/1/08 TO 12/31/08 STREETS (LF) STORM SEWER (LF) $VALUE 1 1 PT Land Phase 1 562 729 78,600 2 PT Land Phase 2 210 239 27,700 3 CJ Middle School 930 750 107,250 4 Cattail Lake Sub. 6,070 3,164 613,450 5 South Towne Square 500 230 49,000 6 Creekwood Sub. 3,050 857 271,600 7 Stoneridge Square 965 4,266 285,675 8 Bozeman Village Senior Center - 887 44,350 9 Annie Street Cottages 1,429 300 122,175 10 *Homewood Suites 1,800 135,000 11 *Eastlake Commercial Center 2,270 456 193,050 12 Saccocia Minor Sub. 682 51,150 13 *Bozeman Brewery 530 39,750 14 West Winds Subdivision Phase 4 1,443 1,538 185,125 15 Haggerty Lane Cottages 700 252 65,100 16 *West Winds Subdivision Phase 5 4,404 2,006 430,600 17 *Norton East Ranch 13,589 3,315 1,184,962 18 *Baxter Meadows Ph. 3B 5,310 712 433,850 19 *Oak Meadows Condominiums 2,700 - 202,500 20 *Traditions Sub. Ph. 2 1,860 333 156,150 21 *Lincoln Park Condos 624 - 46,800 22 *Meadow Creek Sub. Ph. 5 7,770 777 621,600 TOTAL 57398 20811 5,345,437 Total 2007 114,447 38,821 10,510,200 Approved Budget FY10 148 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ Location Description $Value Griffen/Rouse Signal 403,983 *S. 11th/W. College Roundabout 700,000 Highland/Main Intersection modifications 200,000 W. Oak/N. 15th Signal 500,000 *Kagy/11th Signal 700,000 Total 2,503,983 1 Unless actual costs are known, projects are valued at $40/LF for water, $30/LF for sewer, $75/LF for streets, and $50/LF for storm sewer * Plan review only - project not under construction CITY OF BOZEMAN STREET IMPROVEMENTS/MAINTENANCE Work Description Final Cost 2007 Street Improvements Chip seal 3.4 miles, NW quandrant of city (6/08) $97,079 2008 Street Improvements $388,038 2008 Curbing & Sidewalk Improvements $106,477 SIDEWALKS / CURBCUTS / WEEDS / MISC. 1 Misc. Curbcut/Sidewalk Permits Issued: 25 2 2008 Weed/Sidewalk Obstruction Enforcement: 94 Notifications, 12 Enforcement Actions Taken 3 Traffic Calming Investigations: N. Wallace Ave. Phase 3: Traffic circ les, proposed SID at $111,304 (killed) 4 Encroachment Permits Processed: 37 5 Street Cut Permits Processed: 55 Permit Fee Total: $2,750 Degradation Fee Total: $13,092.94 6 Sourdough Road Rockfall Mitigation $8,200 7 City Shops Retaining Wall Replacement $44,740 II SERVICE CONTRACTS OVERSIGHT PROJECT ENGINEER FEE EST. COMP. *******************WATER & SEWER**************** 1 2008 Sewer Renovations Great West $166,155 2009 2 Lyman Creek Reservoir Improve. MM $362,385 2009 3 WWTP Construction HDR/MM $4,767,571 2011 COST SUBTOTAL $5,296,111 ***************STREET/TRANSPORTATION/MISC.************ 4 College St./ S. 11th Improve. Study MM $15,410 2009 5 Durston R/W Acq. Various $224,003 2008 6 Durston Road SID (Design/Con) MM $718,216 2008 7 Trans. Plan Update RPA $225,670 2009 8 Mandeville Farm Subdivision Great West $218,671 2008 COST SUBTOTAL $1,401,970 ********************LANDFILL*************************** 9 Gas/Groundwater Monitoring, Tetratech $33,608 On going Well Abandoment, Gas Control 10 Landfill Closure Plan Great West $60,000 2009 COST SUBTOTAL $93,608 2008 TOTAL SERVICE CONTRACTS $6,791,689 2007 TOTAL SERVICE CONTRACTS $8,188,249 SIGNALIZATION/INTERSECTION IMPROVEMENTS Approved Budget FY10 149 City of Bozeman, Montana STREETS ___________________________________________________________ PROGRAM DESCRIPTION STREET MAINTENANCE FUND: The street maintenance distri ct division accounts for the ex penditure of special assess- ments on property in the city for the r epair and upkeep of the city's streets. Section 7-12-4401 MCA authorizes the city to create street maintenance districts for the purpose of maintaining its streets, alleys, and other publ ic places. The maintenance districts were first created dur ing fiscal year 1990-91. Each year, as- sessments are levied on each piece of property within the city limits. The assessments are placed on the property ow ners' SID notices each year. The collections in Novem- ber and May provide the revenues for the str eet maintenance district program. Any unexpended balance wil l be available for reappropriation next fiscal year. The assessment for the costs and expenses incu rred in maintaining streets, alleys, and other public places within t he maintenance district is asse ssed against each lot or par- cel within the district for that part of the cost which its assessabl e area bears to the as- sessable area of the entire di strict, exclusive of street s, avenues, alleys, and public places. GAS TAX FUND: The gas tax division accounts fo r the expenditure of the city 's share of state collected gas tax funds allocated to the city by the Montana Department of Transportation. Section 15-70-101 MCA prov ides that the Montana Departme nt of Transportation shall allocate gas tax revenues to cities, towns, a nd counties. One-half of the city's alloca- tion is based on population and one-half is based on street and alley mileage. The funds may be used only for construction, reconstruction, maintenance, and repair of streets and alleys. The funds ma y not be used for equipment purchases. The goal of the street maint enance division is to help provide for a network of safe roadways for the traveling public. To prov ide access to desired destinations such as emergency services, schools, employment, shopping, community services, or other facilities in a quick, convenient, safe and co mfortable manner for a ll population groups in the community with a minimum of harmful effects on the environment. Approved Budget FY10 150 City of Bozeman, Montana STREETS ___________________________________________________________ MAJOR OBJECTIVES • To implement an efficient pavement management plan, which would help develop yearly maintenance pro- grams for failing street infrastructure. • To develop and design efficient truck by-pass routes and e ffective arterial and collector street networks for mov- ing traffic through the city. • To maintain streets and alley right-of-ways to allo w traffic to move in a safe and prudent manner. • To improve the quality of summer and wi nter street maintenance work to resolve traffic congestion and vehicle movements by implementing better street routing and signalization procedures. • Continued use of alternative fuels such as Biodiesel and Ethanol in our fleet. • Institute a city wide curb replacement progra m with assistance from the Engineering Dept. • Expand our cooperative efforts with the County Road Department and MDT. Approved Budget FY10 151 City of Bozeman, Montana STREETS ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 15.62 17.62 17.62 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 690,583 $ 744,254 $ 784,224 $ 39,970 5% 1200 - 1299 Benefits 261,490 302,927 306,859 3,932 1% 2000 - 7599 Operating 1,501,080 1,319,998 1,236,588 (83,410) -6% 8000 - 8999 Capital 3,638,017 7,466,900 1,180,000 (6,286,900) -84% 9000 - 9699 Debt Service 28,967 - - - 9900 - 9999 Transfers - 30,515 30,515 - 0% Total All Categories $ 6,120,137 $ 9,864,594 $ - $ 3,538,186 $(6,326,408) -64% EXPENDITURES BY DIVISION Division 4110 Street Operations $ 1,960,367 $ 8,857,792 $ 2,520,243 $(6,337,549) -72% 4120 Street Maintenance 507,924 677,607 678,098 $ 491 0% 4130 Street Construction 3,224,385 30,515 30,515 $ - 0% 4140 Snow & Ice Removal - - $ - 4150 Street Lighting 383,438 208,000 208,000 $ - 0% 4171 Traffic Signs & Markers 44,023 90,680 101,330 $ 10,650 12% Total All Divisions $ 6,120,137 $ 9,864,594 $ - $ 3,538,186 $(6,326,408) -64% EXPENDITURES BY FUND Fund 010 General Fund $ - $ 30,515 $ - $ 30,515 $ - 0% 108 Community Transportation $ 1,725,369 $ 30,515 $ 30,515 $ - 0% 109 Highway Safety Improvement Projects $ - $ 19,000 $ 19,000 $ - 0% 110 Gas Tax Fund 432,814 616,500 616,500 $ - 0% 111 Street Maintenance District 1,994,906 2,118,064 2,091,656 $ (26,408) -1% 114 Street Impact Fees 1,372,475 6,900,000 600,000 $(6,300,000) -91% 146…201 Lighting Districts 316,666 150,000 150,000 $ - 0% 500…599 Construction Projects 277,907 $ - 0% Total All Funds $ 6,120,137 $ 9,864,594 $ - $ 3,538,186 $(6,326,408) -64% Approved Budget FY10 152 City of Bozeman, Montana STREETS ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS Hyalite View notification for plowing Priceless Added another sweeper for bike lanes (leased) $25,000 Chip Seal Surface Treatme nts $100,000 Paved downtown alleys (Owenhouse and Baxter) $20,000 Added weekend shift (Savings vs. Standby) ($3,000) Median and Boulevard Maintenance Program $25,000 FY 10 ANTICIPATED ACCOMPLISHMENTS • Continue sidewalk repair and replacement program • Increase use of alternative fuels • Decrease time to plow all City streets. • Continue pro-active pothole patching program to repair pavement defects before they happen. • Improve quality of discharge into Bozeman Creek • Continue sharing of equipment between departments so as to utilize seasonal equipment year round. • Repairing and improving of medians and boulevards. • Mill and overlay downtown alleys • Continue bike lane sweeping route and schedule • Work with Streamline on bus stops and signage Approved Budget FY10 153 City of Bozeman, Montana STREETS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Percentage of Pothole Repairs still holding 6 months later: Summer Patches (Target 90%) Winter Patches (Target 50%) 90% 50% 90% 30% 90% 30% 90% 30% 95% 40% Percentage of citizen-called-in Pot holes re- paired within: (Target 7 working days) 90% 100% 100% 100% 100% Percentage that find ease of travel by: Car Bicycle Walking 100=Excell 0=poor. By Survey n/a n/a n/a 40% 44% 61% 40% 45% 65% 45% 45% 65% Percentage of Snow Routes completed (Target – Plowed & Sanded within 4 hours of notification – 5 person crew Arterial and Collector Routes Commercial Route 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Percentage of Residential Streets completed (Target – Plowed & Sanded 56 hours after snowfall ceases – 5-person crew/16 hr. shifts 100% 50% 75% 80% 100% Respond to emergency calls within 1 hour of notification (weekdays) 100% 100% 100% 100% 100% Percentage of ROW mowing completed within 3 weeks of startup (Target 100% initial mowing) 100% 80% 85% 90% 90% Percentage of citizens rating street cleanliness as satisfactory (Target 90% - Results of Survey) 100=Excell 0=poor n/a 47% 47% 60% Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Labor hours per pothole repair (Target) <.50 .50 .55 .60 .60 .60 Repair pot holes & Other Road Hazards – Tar- get Repair Pothole > 3” deep & 6” wide within 2 working days of notification Repair Pothole < 3” deep & 6” wide within 7 working days of notification 2 7 2 7 2 7 2 7 2 5 Shoulder blocks of Right-of-way mowed per day (Target 20 – 25) 20-25 22 22 22 23 Alley blocks trimmed of brush & debris per day (target 15-20 w/3-person crew) 15-20 20 20 20 20 Graveled streets graded Target 1.0 labor-hours/1,000 lineal Feet or 1,000 lineal Feet per hour 1,000 900 900 900 900 Alley blocks graded and surface material placed per day (Target 8-10/grader) 8-10 12 12 12 12 Crack sealing of asphalt streets – lineal feet per labor hour (Target 80-90) 80-90 100 100 100 100 Curb miles of streets swept per day (Target 35- 40/sweeper) 35-40 40 50 50 50 Streets plowed and sanded (Target 1.75 labor-hours/lane mile or 14 lane- miles /hr. [normal snowfall] (Target 1.25 labor-hours/lane mile or 10 lane- miles /hr. [heavy snowfall] 14 10 14.5 10.5 14.5 10.5 15.0 11.0 15 11 Approved Budget FY10 154 City of Bozeman, Montana STREETS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Street & Alley Mileage 229 229 235 235 Lineal Feet of Curb Replaced 750 1526 800 800 # of Wheelchair Ramps Installed 4 10 8 10 Miles Chip Sealed 3.8 3.42 0 0 Miles Paved (Includes Asphalt Millings) 1.9 1.61 1.57 1.5 Miles Graveled 3 3 3 3 Miles of Street Milling 1.9 1.61 1.57 1.5 Lbs of Crack Sealer Used 4320 5700 4000 4000 # of Signs Installed 652 652 576 700 Lane Miles Painted 40 57 58 60 Lane Miles Plowed and Sanded 1000 1020 1020 1100 Miles of Crosswalks Painted 7.5 7.5 7.5 7.5 Miles of Crosswalk Tape Applied 200 lf 200 lf 200 lf 200 lf Miles of Yellow Curb Painted 10.2 10.2 30** 30** Number of Storm Inlets Maintained 5350 5350 5500 5500 Number of Storm Manholes Maintained 348 348 356 364 Curb Miles of Streets Swept 10000 10000 10000 10500 Signal Lights Maintained 62 62 66 68 Flashing Yellow Lights Maintained 26 26 32 32 Tons of Brush Collected 84 84 84 84 Tons of Leaves Collected 885 900* 970* 1000 Frequency of Residential Streets Swept 2 2 3 3 Street Closures for Special Events 15 15 17 17 Miles of Creek Maintained 1 1 1 1 Miles of Sidewalk Plowed 2 2 2 2 Approved Budget FY10 155 City of Bozeman, Montana WATER PLANT ___________________________________________________________ PROGRAM DESCRIPTION The water plant budget unit accounts for the costs associated with maintaining a quality drinking water supply for the City of Bozeman. The City of Bozeman has two treatm ent plants: The 15 MGD Sourdough Pl ant and the 1.5 MGD Lyman Creek Plant. The Sourdough WTP was completed in 1983 and had a rated capacity of ten million gallons per day. The water plant was expanded during FY-93 to add an additional five million gallons per day for a total capacity of 15 million gallons per day. Major operating expenses of the water plants include staffi ng, maintenance, chemicals and utilities. The plants are operated 24 hours per day, 365 days per year. There are 5 operators, 1 lead worker, 2 forepersons and a superin- tendent as of FY-09. The WTP operators are also responsible for all monitoring of the drinking water in the distribution system in accor- dance the Safe Drinking Water Act. This job requires one operator a minimum of 6 hours per day, 7 days per week. More than 10,000 water quality test are run annually. A si gnificant increase in sample collecting is anticipated due to the requirements of the Long Te rm 2 Enhanced Surface Water Treatment Rule, and the Stage 2 Disinfectants/ Disinfectants Byproducts Rule. The WTP operators are responsible for t he operation and maintenance of the Hyalite Intake, the Sourdough Intake, and for the three finished water storage tanks in the City. A corrosion control building and system to halt lead and copper corrosion in the distribution system was completed in 1998. A new sludge drying bed to replace older inadequate beds was completed in 1998. The new Hyalite raw water intake, pipeline, and connection building was completed in FY07. The Hilltop Tank painting project was completed in October 2008. A membrane piloting project for a 22 million gallon/expandable to 36 million gallon per day membrane filtration plant is scheduled to be completed early in FY-10. Preliminar y design for the plant is scheduled to be completed in FY- 10. Final design of that plant is scheduled to start in FY -10. This is a replacement fo r the current 15 million gallon per day direct filtrati on/granular media Sourdough Water Treatment Plant. The Lyman Creek WTP underwent a 2.6 million dollar upgrade in 2003-04, which included a roof and a liner for the 5 million gallon reservoir, a new building for chlorine and fluoride addition, radon removal, and an effluent water quality monitoring building. The system was put on-line June 1 st of 2004. The Lyman Creek production expansion engineering design is scheduled for completion in FY09. C onstruction of the Lyman Creek expansion is scheduled for completion in FY-10. The Sourdough Tank repair project is scheduled for completion in FY-09. This project includes structural repairs to and reinforcement of the tank and the replacement of several major valves. Approved Budget FY10 156 City of Bozeman, Montana WATER PLANT ___________________________________________________________ MAJOR OBJECTIVES Mission: to protect the public health through optimization of the Sourdough Creek and Lyman Creek Water Treatment Plants. To maintain high-quality drinking water of low turbidity, void of contaminants. To meet the water supply demands of the city of Bozeman. Monitor and maintain water treatment plant facilities to insure current needs are met and to anticipate future water quality and quantity needs. Approved Budget FY10 157 City of Bozeman, Montana WATER PLANT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 9.27 9.27 9.27 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 449,714 $ 479,868 $ 469,583 $ (10,285) -2% 1200 - 1299 Benefits 167,654 175,862 174,090 (1,772) -1% 2000 - 7599 Operating 2,384,353 1,132,308 1,221,907 89,599 8% 8000 - 8999 Capital 817,924 1,650,000 1,844,311 194,311 12% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ 3,819,645 $ 3,438,038 $ - $ 3,709,891 $ 271,853 8% EXPENDITURES BY DIVISION Division 4610 WTP Operations $ 2,378,201 $ 2,788,038 $ 1,830,580 $ (957,458) -34% 4620 WTP Construction 1,441,444 650,000 1,879,311 $ 1,229,311 189% Total All Divisions $ 3,819,645 $ 3,438,038 $ - $ 3,709,891 $ 271,853 8% EXPENDITURES BY FUND Fund 600 Water Fund $ 3,734,955 $ 2,788,038 $ - $ 2,817,248 $ 29,210 1% 610 Water Impact Fees 84,690 650,000 892,643 $ 242,643 37% Total All Funds $ 3,819,645 $ 3,438,038 $ - $ 3,709,891 $ 271,853 8% Approved Budget FY10 158 City of Bozeman, Montana WATER PLANT ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS • Membrane Plant design $ 2,000,000 • Lyman groundwater system expansion $ 500,000 • Water Conservation $ 50,000 • Mechanically clean raw water intakes $ 7,000 • Replace lawn mower $ 3,000 FY 10 ANTICIPATED ACCOMPLISHMENTS • Provide adequate quantity and quality water with zero State or Federal violations to our customers • Continue implementing the Water Facility Plan • Expand the capacity of the Lyman Creek Water Treatment Plant • Continue to optimize the Sourdough Water Treatment Plant • Complete Membrane piloting and preliminary design of the Sourdough Water Treatment replacement plant • Start final design of the Sourdough Water Treatment replacement plant • Continue our weed control program at the water tanks, diversions, and plants • Continue implementing a water conservation program Approved Budget FY10 159 City of Bozeman, Montana WATER PLANT ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Provide adequate drinking and fire fighting water in reserve tanks: Requires 40% tank reserves 100% 100% 100% 100% 100/% Maintain fluoride level in distribution system between .85 and 1.25 PPM daily average 100% 92% 82% 95% 100 % Maintain chlorine residual according to EPA requirements for inactivate Giardia cysts 100% 100% 100% 100% 100% Optimize water quality by maintaining lowest possible WTP effluent NTU: (state requirement < .3 NTU) WTP daily average (WTP Goal = < 0.11) WTP High daily individual filter (WTP Goal = < 0.21) 100% 98% 98% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Unscheduled repair/maintenance completed within 2 weeks (dependent on vendor schedule) number if items not completed: 100% 100% 100% 100% 100% Scheduled repair/maintenance completed within 7 days 95% 95% 98% 98% 100% Maintain operator certification 10hrs training/yr 100% 100% 100% 100% 100% Sample and test distribution system water quality per state and federal requirements: 10,000 readings/tests per year 100% 100% 100% 100% 100% Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted $’s/million gallons of water treated (Highly dependent upon the weather) $834 $817 $812 $854 Plant capacity per day 15 million gallons Maximum water demand per day gallons 11,713,000 11,584,000 11,659,000 13,000,000 Average water demand per day gallons 5,362,000 5,301,000 5,340,000 5,395,000 Total water demand per year gallons 1,957,000,000 1,986,000,000 1,949,000,000 1,999,000,000 Approved Budget FY10 160 City of Bozeman, Montana WATER PLANT ___________________________________________________________ WORKLOAD INDICATORS Continuous Monitoring Includes: 1) WTP Influent & Effluent Flow rate; 2) Filters #1 - #12 Effluent Turbidity; 3) WTP Effluent Turbidity; 4) WTP Chlorine Residual; 5) First Se rvice Chlorine Residual; 6) Raw Water Flow Rate; 7) Raw Water Turbidity; 8) 2 MG + 4 MG Water Tank Levels; 9) Clear Well Level; 10) Coagulant and Coagulant Aid (Chemical Dosages); 11) Effluent pH Level; 12) Lyman Influent & Effluent Flow Rate; 13) Lyman Reservoir Inlet Chlorine Residual: 14) Lyman Reservoir Outlet Chlorine Re sidual; 15) Lyman Influent Turbidity; 16) Lyman Reser- voir Level. WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Estimate of Average Hours per Day of: Plant Operation 23.0 22.7 23.1 24.0 Laboratory Analysis & Collection 5.0 5.0 6.5 6.5 Monitor Water Quality: Sourdough & Lyman Creek WTP’s. 24.0 24.0 24.0 24.0 Diversion & Reservoir Monitoring 3.0 3.0 3.0 3.0 Approved Budget FY10 161 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ PROGRAM DESCRIPTION The water operations budget unit accounts fo r the costs associated with operation and maintaining the city's water tr ansmission and distribution system. The water operations division is responsib le for locating, maintenance and repair of existing water lines and appurtenances, overseei ng installation of new lines, and read- ing all meters monthly. The division maintains the ent ire water distribution system, ev er mindful of its integrity and serviceability while maintaining potable water through this system. Approved Budget FY10 162 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ MAJOR OBJECTIVES • To maintain and locate the City's water distri bution system including mains, fire hydrants, valves, meters, raw water tran smission mains, and pressure reducing valves and vaults. • To repair and replace water infrastructure as needed: hydrants, mains, valves, etc. • To inspect all new infrastructure followi ng installation prior to acceptance. • Maintain a valve replacement program for leaky or inoperative valves. • Maintain a Valve Exercise Program – operati ng approximately 50% of all valves annually. • Maintain an effective water main directional flus hing program in conjunction with a fire hydrant operation. • To flush 25% of all fire hydrants annually. • To inspect all new water service installations in a timely manner. • To leak detect and repair the distri bution system in a timely manner. • To replace service lines as needed. • To continue a curb stop verification and servic eability program for cu stomer service lines. • To accurately read all meters monthly. • To resolve meter reading problems on a timely basis. • To institute and maintain a Backf low prevention and testing program. • To respond to water distribution pr oblems 24 hours a day 7 days a week. • To develop and maintain a comprehensive and cost effective security system for our water dis- tribution system. • To respond to all locate requests in a timely manner and accurately locate all water infrastruc- ture Approved Budget FY10 163 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 15.62 16.62 - 15.62 -6% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 690,603 $ 804,106 $ 722,833 $ (81,273) -10% 1200 - 1299 Benefits 269,246 315,518 280,616 (34,902) -11% 2000 - 7599 Operating 7,178,149 990,084 1,030,892 40,808 4% 8000 - 8999 Capital 1,136,729 1,473,000 497,100 (975,900) -66% 9000 - 9699 Debt Service 93,287 92,958 31,547 (61,411) -66% 9900 - 9999 Transfers Total All Categories $ 9,368,014 $ 3,675,666 $ - $ 2,562,988 $ (1,112,678) -30% EXPENDITURES BY DIVISION Division 5010 Water Operations $ 2,038,105 $ 3,295,695 $ 2,141,673 $ (1,154,022) -35% 5020 Utility Locates 21,602 16,548 16,548 $ - 0% 5030 Water Services 22,433 35,000 35,000 $ - 0% 5040 Water Construction 6,826,482 $ - 5050 Reserviors 37,848 $ - 5060 Meter Reading 362,499 275,423 302,267 $ 26,844 10% 5070 Hydrants 34,321 37,500 37,500 $ - 0% 5080 Water Valves 11,234 8,000 15,000 $ 7,000 88% 5090 Main Repairs 13,490 7,500 15,000 $ 7,500 100% Total All Divisions $ 9,368,014 $ 3,675,666 $ - $ 2,562,988 $ (1,112,678) -30% EXPENDITURES BY FUND Fund 600 Water Fund $ 9,151,805 $ 3,675,666 $ - $ 2,562,988 $ (1,112,678) -30% 610 Water Impact Fees 216,209 - - $ - Total All Funds $ 9,368,014 $ 3,675,666 $ - $ 2,562,988 $ (1,112,678) -30% Approved Budget FY10 164 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted Repair main breaks/leaks within four hours of discovery 100% (8) 100% (5) 100% (6) 100% (6) 100% Operate every valve 100% 50% 2,200 60% 50% 2,200 50% 2,200 Operate every Fire Hydrant (recommended bi- annually) 100% 20% 430 20% 20% 430 20% 430 Flush every main (recommended annually) 100% 20% 20% 20% 20% Read every meter once per month 100% 100% 100% 100% 100% Damage to other utilities 0 0 2 0 New Water Service Inspections 2 Hr X 1 with 4 hr Response 90% 392 90% 90% 400 90% 400 Efficiency Measurers FY 07 Actual FY 08 Actual FY 09 Projected FY 09 Budgeted MH cost per hydrant flow (6 hyds x 2 men per hr) Per Hydrant + Material (450) $9.14 (450) $8.79 (450) $9.50 (450) $9.88 MH cost per hydrant replace (3 men x 7 hrs) Per Hydrant + Material (2) $2,100.00 (2) $2,455.02 (5) $2,540.94 (10) $2,629.87 MH cost per hydrant repair (2 men x 3 hrs) Per Hydrant + Material (15) $1181.00 (11) $1,000.00 (20) $1,000.00 (20) $1,000.00 MH cost per valve op. Area (2 men x 14 hrs) $774.45 $744.45 $780.00 $807.00 MH cost per curb box repair (2 men x hrs) + Material (180) $148.00 (120) $141.71 (180) $153.00 (190) $158.00 MH cost per water service repair (3 men x 6 hrs) + Material (14) $1,297.00 (13) $836.00 (15) $1,342.00 (15) $1,388.00 MH cost per water main repair/break (4 men x 7 hrs) + Material (9) $2,834.62 (6) $1.581.00 (7) $3,000.00 (10) $3,100.00 MH cost per renewed water service (3 men x 6 hrs) + Material (3) $3,661.00 (3) $1,225.37 (9) $2,000.00 (12) $2,000.00 Inspect water service within 2 hr call $78.00 $75.00 $80.00 $83.00 2 Man X 1 Hr. X392 X316 X200 X225 Approved Budget FY10 165 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted New Service Main Taps 79 30 65 60 Renewal Service Installations 3 3 9 12 Meter Replacement/Repair 663 650 650 650 Valve Operation 70% 50% 70% 70% One-Call Location Request 5,181 4,995 3,300 3,750 Hydrant Flushing 25% 25% 25% 25% Hydrant Replacement 2 2 5 10 New Water Service Line Inspections 392 316 200 225 Water Main Repairs 2 6 7 10 Fire Hydrant Repairs 15 11 20 20 Water Main Valves Replaced 5 5 8 8 Water Main Valve Box Repairs 40 40 45 45 Water Service Line Repairs 14 13 15 15 Curb Box Repairs 180 120 180 190 Water Main Breaks 8 5 6 6 Approved Budget FY10 166 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ PROGRAM DESCRIPTION The wastewater operations budget unit acc ounts for the costs associated with provid- ing and maintaining a wastewater collection system for the city. The wastewater operations division maintain s a program of inspecting, cleaning, root cutting, repairing sanitary sewer mains, manholes, and tapping for new wastewater stubs. The wastewater operations division is responsi ble for maintaining the city’s 6 sanitary sewer lift stations. The television inspection division maintains a program of inspecting all new sanitary sewer infrastructure to be accepted by the Cit y of Bozeman. This division inspects ex- isting infrastructure to determine defici encies and recommend repairs and prioritize capital improvements. This enables us to minimize emergency callouts and customer service problems . Approved Budget FY10 167 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ MAJOR OBJECTIVES • To adequately maintain and locate the City's wa stewater system including manholes, wastewater collection and transmission systems, and lift stations. • To flush our entire collection system annually, minimizing stoppages. • To televise the existing sewer infrastructure to determine problems and the overall condition of sewer mains. This enables us to make needed repairs in a timely manner and prioritize renovation projects funded through CIP. • To control sewer main root intrusion with an aggressive root cutting program. • To repair breakdowns in mains. • To rebuild/replace manholes as needed. • To televise and inspect all new infrastructure following installation prior to acceptance. • To replace service lines as required due to deficiencies caused by age, roots, etc. • To tap new service lines for contractor installation. • To respond to sanitary sewer problems 24 hours a day 7 days a week. • To respond to all locate requests in a timely manner and accurately locate all sanitary and storm sewer infrastructure Approved Budget FY10 168 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 10.25 11.25 10.25 -9% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 319,854 $ 388,451 $ 363,917 $ (24,534) -6% 1200 - 1299 Benefits 118,487 158,146 135,953 (22,193) -14% 2000 - 7599 Operating 5,099,257 724,583 1,052,112 327,529 45% 8000 - 8999 Capital 486,086 793,400 400,000 5,282,700 4,089,300 343% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers - - Total All Categories $ 6,023,684 $ 2,064,580 $ 400,000 $ 6,834,682 $ 4,370,102 177% EXPENDITURES BY DIVISION Division 5210 Wastewater Operations $ 1,835,698 $ 2,001,632 $ 18,000 $ 6,782,734 $ 4,763,102 236% 5220 Utility Locates 886 4,348 4,348 $ - 0% 5230 Wastewater Services 1,514 8,000 8,000 $ - 0% 5240 Wastewater Construction 4,163,852 382,000 - $ (382,000) 5250 Manholes 10,365 34,600 25,000 $ (9,600) -28% 5260 Televising 7,540 8,000 6,600 $ (1,400) -18% 5280 Main Repairs 3,829 8,000 8,000 $ - 0% Total All Divisions $ 6,023,684 $ 2,064,580 $ 400,000 $ 6,834,682 $ 4,370,102 177% EXPENDITURES BY FUND Fund 620 Wastewater Fund $ 5,593,178 $ 1,271,180 $ 400,000 $ 2,109,682 $ 438,502 26% 630 Wastewater Impact Fees 302,657 793,400 4,725,000 $ 3,931,600 496% 625 Wastewater EPA Grant 127,849 - - $ - Total All Funds $ 6,023,684 $ 2,064,580 $ 400,000 $ 6,834,682 $ 4,370,102 177% Approved Budget FY10 169 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted Flush every main in city (trunk line not included) Once/year 95 Miles 110 Miles 110 Miles 115 Miles Root cut affected mains in city (do not root cut PVC only root cut in areas with large trees) Once/year 32.6 Miles 39 Miles 31 Miles 31 Miles Respond to sewer backup calls (normally on scene within 30 minutes) Within 30 Min 10 Calls 100% 8 Calls 100% 10 Calls 100% 10 Calls 100% Install new service within 10 working days (dependent on owner readiness) 100% 37 100% 29 100% 20 100% 25 100% TV inspection of new mains prior to acceptance (we will televise all our new infrastructure to determine the quality of installation) 100% 19 Miles 100% 4.8 Miles 100% 2 Miles 100% 5 Miles 100% Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted MH cost per sewer repair (3 men x 7 hrs) 4 $775.00 15 $870.00 25 $800.00 35 $828.00 MH cost per new sewer tap (2 men x 1 hr) 37 $251.00 22 $334.00 30 $260.00 30 $270.00 MH cost per manhole repair (2 men x 12 hrs + Material) 6 $605.27 7 $576.45 8 $620.00 8 $641.00 MH cost per sewer backup call (2men x 2 hrs) 10 $94.68 8 $94.68 10 $101.00 10 $104.53 Approved Budget FY10 170 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Main Line Flushing 95 Miles 110 Miles 110 Miles 115 Miles Manhole Inspection (ring/lid/steps) 100 % 100 % 100 % 100% Main Line Root Cutting 32.6 Miles 39 Miles 31 Miles 31 Miles Main Line Inspection TV 15 Miles 11.8 Miles 20 Miles 30 Miles Manhole Ring Replac ement/Overla y Project 15 15 15 18 New Infrastructure TV 19 Miles 4.8 Miles 2 Miles 5 Miles Sewer Manhole Repairs 6 7 8 8 Main Line Repairs 4 15 25 35 New Service Taps 37 22 30 32 One Call Location Requests 5,181 4,995 3,300 3,750 Approved Budget FY10 171 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ PROGRAM DESCRIPTION The wastewater plant budget accounts for the costs associated with the treatment of the City’s domestic, commercial, and industrial wastewater. The Bozeman Wastewater Treatment Plant (WWTP) is an award-winning facility that serves to protect and enhance the water quality of the East Gallatin River. The purpose of the wastewater treatment facility is to ensure strict environmental compliance by discharging thoroughly treated water that m eets or exceeds all State and Federal environ- mental standards. Through its beneficial reuse program, the Bozeman WWTP also maintains compliance with EPA Part 503 Biosolids regulations. All plant biosolids are thoroughly di- gested and then land applied as a beneficial fertilizer. The Bozeman WWTP has now launched a significant plant expansion and technology upgrade in order to meet the growing demand for wastew ater services in our community. This plant upgrade will also enable the City to begin removing nitrogen and phosphorus compounds as well as conventional pollutants. Whenever po ssible these plant improvements will be funded, in part, by matching grants from the U.S. Environmental Protection Agency and through waste- water impact fees. The City currently has no outstanding indebtedness related to the waste- water treatment plant. MAJOR OBJECTIVES • To protect and enhance the water quality of the East Gallatin River. • To consistently achieve full compliance with all aspects of the City’s Montana Pollutant Dis- charge Elimination System (MPDES) permit admin istered by the State Department of Environ- mental Quality. • To maintain the mechanical reliability of the wastewater treatment facility to ensure uninter- rupted operations. • To optimize the operational reliability of the wastewater treatment facility. • To comply with all EPA 503 Biosolids land application requirements and regulations. • To minimize unpleasant odors. Approved Budget FY10 172 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 14.87 15.87 15.87 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 658,887 $ 769,858 $ 713,977 $ (55,881) -7% 1200 - 1299 Benefits 248,515 294,301 262,576 (31,725) -11% 2000 - 7599 Operating 1,616,415 1,611,197 3,553,839 1,942,642 121% 8000 - 8999 Capital 3,732,363 11,482,500 14,066,324 2,583,824 23% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers 1,326,000 Total All Categories $ 7,582,180 $14,157,856 $ - $ 18,596,716 $ 4,438,860 31% EXPENDITURES BY DIVISION Division 5610 Facility Operations $ 1,773,421 $ 1,932,011 $ 1,950,347 $ 18,336 1% 5620 Laboratory 153,435 241,309 162,904 $ (78,405) -32% 5630 Sludge Injection 292,404 54,536 64,641 $ 10,105 19% 5640 Pretreatment 2,501 - 2,500 $ 2,500 5650 WRF Construction 5,360,419 11,930,000 16,416,324 $ 4,486,324 38% Total All Divisions $ 7,582,180 $14,157,856 $ - $ 18,596,716 $ 4,438,860 31% EXPENDITURES BY FUND Fund 620 Wastewater Fund $ 5,747,544 $ 9,777,856 $ - $ 18,596,716 $ 4,438,860 45% 630 Wastewater Impact Fees 1,326,000 4,380,000 - $ - 100% 625 Wastewater EPA Grant 508,636 - - $ - 0% Total All Funds $ 7,582,180 $14,157,856 $ - $ 18,596,716 $ 4,438,860 31% Approved Budget FY10 173 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS • Aggressively begin construction activity on the City’s new BNR facility $16,400,000 • HDR / MMI Construction Management / Proj ect Inspection Contract $2,350,000 FY 10 ANTICIPATED ACCOMPLISHMENTS Design of the City’s new BNR facility has been completed and a major construction contract has been awarded to Williams Bros Construction. Contractor mobilization and the initial on-set of this huge con- struction project will be our largest capital expense for FY10. The City’s new BNR facility will include a new, state-of-the-art plant headworks, vortex grit removal, a new primary effluent pumping station, two BNR bioreactor basins, an anaerobic digester, standby emergency power, and UV disinfection. Throughout the coming year the entire plant staff will be engaged in construction management activities. The coordination of a wastewater expansion project of this magnitude will require constant interaction with the general contractor, tailgate meetings with foremen from a variety of industry trades, and weekly construction meetings with HDR and Morrison & Maierle Engineering. During the coming year our staff also hopes to completely empty and inspect our biosolids holding la- goons. This has not been possible for over 8 years now due to heavy sludge production and inclement weather which limits the number of suitable land application days. The WWTP staff is also planning to initiate an increased level of industrial pretreatment inspection activ- ity. We hope to launch an expanded program of grease trap and grease interceptor inspections for com- mercial kitchen facilities and area restaurants. Approved Budget FY10 174 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Design Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Meet final effluent discharge permit parameters for pH 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for Ammonia Nitrogen 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for Fecal Coliform and E. Coli 100% 98.5% 100% 100% 100% Meet final effluent discharge permit parameters for CBOD 5 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for TSS 100% 100% 100% 100% 100% % CBOD 5 removal (% of carbonaceous bio- chemical oxygen demand removed is a meas- ure of the effectiveness of the plant) 85% 97% 97% 98% 97% % of total suspended solids removed 85% 96% 96% 97% 96% % of Acute Whole Effluent Toxicity Tests passed on final effluent 100% 100% 100% 100% 100% Number of Plant Bypasses 0 0 0 0 0 Meet EPA’s Part 503 Biosolids Regulations 100% 100% 100% 100% 100% Efficiency Measurers Design Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Million gallons of wastewater flow treated per day (MGD) 5.78 5.65 5.71 5.80 5.85 Total gallons of wastewater flow treated per fiscal year (MG) 2,110 2,062 2,084 2,117 2,135 CBOD Plant Loading (lbs/day) 8,580 11,533 12,816 12,900 13,000 TSS Plant Loading (lbs/day) 7,220 11,151 15,259 15,400 15,500 CBOD Total lbs removed per day 7,293 11,187 12,431 12,642 12,610 TSS Total lbs removed per day 6,137 10,705 14,648 14,938 14,880 Total O & M dollars spent per million gallons of wastewater flow treated per year N/A $760 $805 $912 $928 Total salary and benefit dollars spent per million gallons of wastewater flow treated per year N/A $356 $435 $502 $510 Total energy dollars spent per million gallons of wastewater flow treated per year N/A $122 $145 $152 $159 Total O & M budget monies spent per year N/A $1,567,803 $1,679,341 $1,932,011 $1,981,533 Approved Budget FY10 175 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR Plant O&M Tasks FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Preventive Maintenance & Lubrication 690 826 830 840 Corrective Maintenance 66 80 85 85 Bldg. & Grounds Maintenance 408 412 412 412 LAB TASKS Activated Sludge Process Control Tests 4745 4745 4745 4745 Required MPDES Regulatory Tests 6475 6475 6550 6550 Calibration of Lab Equipment 730 730 730 730 LOADING PARAMETERS Population Served 37,300 38,900 40,500 41,800 Influent Flow (MGD) 5.65 5.71 5.80 5.85 BOD Loading (lbs per day) 11,533 12,816 12,900 13,000 TSS Loading (lbs per day) 11,151 15,259 15,400 15,500 SLUDGE INJECTION Biosolids Injected (Metric tons) 734 709 510 620 Acres Injected 669 662 475 575 Approved Budget FY10 176 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ PROGRAM DESCRIPTION The goal of the Solid Waste Collection Division is to provide safe, clean and efficient collection of both residential and commercial solid waste. The Division operates three front load trucks, four si de load trucks, 4 roll-off trucks and two rear load trucks. Over 13,309 tons were collected and deliver ed either to the Story Mill Landfill or to the Logan landfill. The Division employ’s fourteen Teamster Union Operators. The Division competes with Allied Waste Services for residential, commercial and roll-off business within the Bozeman city lim- its. The Division operates a pay as you throw collection system, which establishes a direct relationship be- tween the amount a customer pays and the size of the tote. Thirty five, sixty five and one-hundred gallon totes are offered to residents. The commercia l section offers two, three, four, six and eight cubic yard containers. The roll-off section offers twenty, thirty and forty cubic yard containers. MAJOR OBJECTIVES • To collect residential city customers’ solid waste set out for collection, on a weekly basis. • To service commercial customers on an as needed basis. • To promote the automated garbage collection service, which allows a customer to choose a variable size tote, thereby awarding cust omers who reduce, re use, and recycle. • Promote the roll-off program, servicing both tempor ary construction projects and stationary loca- tions. • Promote the front-load commercial service, providing competiti on and six day a week service . Approved Budget FY10 177 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 14.74 14.74 14.74 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 547,763 $ 759,485 $ 687,313 $ (72,172) -10% 1200 - 1299 Benefits 200,116 279,136 254,379 (24,757) - 2000 - 7599 Operating 1,322,061 1,230,784 1,117,825 (112,959) -9% 8000 - 8999 Capital 248,490 520,000 513,500 390,000 (643,500) -62% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers 195,330 Total All Categories $ 2,318,430 $ 2,789,405 $ 708,830 $ 2,449,517 $ (853,388) -24% EXPENDITURES BY DIVISION Division 5810 Solid Waste Collection $ 2,318,430 $ 2,789,405 $ 708,830 $ 2,449,517 $ (1,048,718) -30% Total All Divisions $ 2,318,430 $ 2,789,405 $ 708,830 $ 2,449,517 $ (1,048,718) -30% EXPENDITURES BY FUND Fund 640 Solid Waste Fund $ 2,318,430 $ 2,789,405 $ 708,830 $ 2,449,517 $ (1,048,718) -30% Total All Funds $ 2,318,430 $ 2,789,405 $ 708,830 $ 2,449,517 $ (1,048,718) -30% Approved Budget FY10 178 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS • Completion of Office and Garage expansion project, including repair of existing vehicle storage area. FY 10 ANTICIPATED ACCOMPLISHMENTS • Continue to increase the Division’s share of residential, commercial and roll-off cus- tomers within the city limits • Increase subscribers to the curbside recycling service. • CMC Asbestos project • Work with City Finance Department to re fine and audit customer account informa- tion, tote inventory, and route sequencing; to improve efficiency for Finance and Solid Waste staff. Approved Budget FY10 179 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 06 Actual FY 07 Actual FY 08 Actual FY09 Budgeted FY09 Actual FY10 Projected Garbage Collection Program Residential Commercial Total Number of Accounts 6,160 202 6,362 6,310 211 6,521 6,608 239 6,847 6,790 262 7,052 6,779 254 7,033 6,900 264 7,164 Yearly Tonnage Collected 10,394 11,171 11,953 12,789 13,309 12,895 Number of Collection Vehicles 5 7 6 6 7 6 7 6 7 WORKLOAD INDICATOR FY 06 Actual FY 07 Actual FY 08 Actual FY 09 Budgeted FY09 Actual FY10 Projected Roll-off Program # of roll-offs serviced na na *757 760 633 747 Number of Roll-off Trucks 1 2 3 3 7 4 4 7 4 7 Approved Budget FY10 180 City of Bozeman, Montana SOLID WASTE DISPOSAL ___________________________________________________________ PROGRAM DESCRIPTION The Disposal Division ceased land-filling acti vities as of June 30, 2008. Disposal budget now accounts for final closure and fo r post-closure monitoring. The Solid Waste Division will continue wit h the closure and post closur e activities for the RCRA mandated 30 years after clos ure or the year 2038. Disposal activity will take place at the Logan Landfill now that the City of Bozeman has joined the Gallatin Solid Waste Management District which operates that landfill for the benefit of Gallatin County residents. As of June 30, 2008 the convenience stati on on Story Mill Road, which includes recy- cling, refuse, brush, and white goods drop off, will be managed by the Gallatin Solid Waste Management District under the terms of an agreement with the City of Boze- man. MAJOR OBJECTIVES • To monitor the closed landf ill in compliance with State and Federal regulations. Approved Budget FY10 181 City of Bozeman, Montana SOLID WASTE DISPOSAL ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 2.00 - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 240,916 $ 47,059 $ 47,059 0% 1200 - 1299 Benefits 99,563 15,123 15,123 0% 2000 - 7599 Operating 164,232 1,098,239 35,000 (1,063,239) -97% 8000 - 8999 Capital 79,130 - - - 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers Total All Categories $ 583,841 $ 1,098,239 $ - $ 97,182 $(1,001,057) -91% EXPENDITURES BY DIVISION Division 5910 Disposal/Convenience Station $ 1,099,993 - 0% 5930 Construction/Closure 199,847 1,098,239 97,182 (1,001,057) -91% Total All Divisions $ 1,299,840 $ 1,098,239 $ - $ 97,182 $(1,001,057) -91% EXPENDITURES BY FUND Fund 640 Solid Waste Fund - Cash Reserve for $ 1,299,840 $ 1,098,239 $ - $ 97,182 $(1,001,057) -91% Closure and Postclosure Total All Funds $ 1,299,840 $ 1,098,239 $ - $ 97,182 $(1,001,057) -91% Approved Budget FY10 182 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ PROGRAM DESCRIPTION The goal of the Solid Waste Recycling program is to divert recyclables from the main waste stream that would normally be landfilled. The recycling program underwent major changes in FY09. The drop off sites are now un- der the operation of the Gallatin County Solid Waste Management District. Curbside recycling began in December of 2008. MAJOR OBJECTIVES • To help minimize the amount of solid waste going to the landfill for disposal. • To facilitate the separation of materials going to the landfill and support the functions of the Gallatin County Solid Waste Management District. • To continue to expand the first municipal curbside recycling program in Montana. Approved Budget FY10 183 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 1.00 1.00 1.00 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ - $ 110,074 $ 42,690 $ (67,384) -61% 1200 - 1299 Benefits - 40,978 17,522 (23,456) 2000 - 7599 Operating - 35,000 98,650 63,650 182% 8000 - 8999 Capital - - - - 0% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers Total All Categories $ - $ 186,052 $ - $ 158,862 $ (27,190) -15% EXPENDITURES BY DIVISION Division 5940 Recycling $ 12,258 $ 186,052 $ 158,862 $ (27,190) -15% Total All Divisions $ 12,258 $ 186,052 $ - $ 158,862 $ (27,190) -15% EXPENDITURES BY FUND Fund 640 Solid Waste Fund $ 12,258 $ 186,052 $ - $ 158,862 $ (27,190) -15% Total All Funds $ 12,258 $ 186,052 $ - $ 158,862 $ (27,190) -15% Approved Budget FY10 184 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ WORKLOAD INDICATORS * Cardboard at drop-off sites transfers to Gallatin County Solid Waste District * The Headwaters drop-off sites transfers to Gallatin County Solid Waste District Jul 1, 2008 ** This is an estimate, landfill scale is not operable *** Curbside collection program started Dec 1, 2008 (collecti ng cardboard, paper, plastics, cans) with 183 customers signed up and has grown to 647 customers as of Mar 1, 2009 and continues to grow Note: Curbside Recycling Program averages approximately 15 pounds of recyclables per customer per week (at current market prices this equates to approximately 32 cents per customer per week in revenue. WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY 09 Actual FY10 Pro- jected Total # of Tons of recyclables diverted from being landfilled (City & Headwaters) 6425 6612 6,750 *2846 0 Total # of Tons of recyclables collected (curbside program) 0 0 0 ***11 ***137 Total # of Tons of Compost Collected by the City 336 369 369 **375 **39 0 7 WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY 09 Actual FY10 Pro- jected Total # of Tons of recyclables diverted from being landfilled (City & Headwaters) 6425 6612 6,750 *2846 0 Total # of Tons of recyclables collected (curbside program) 0 0 0 ***11 ***137 Total # of Tons of Compost Collected by the City 336 369 369 **375 **39 0 7 WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY 09 Actual FY10 Pro- jected Commercial Cardboard (Tons) 1566 1600 *586 433 467 Number of Collection Vehicles 1 1.5 1.5 1.5 2 7 Approved Budget FY10 185 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ PROGRAM DESCRIPTION The vehicle maintenance budget unit accounts for the costs of repairing and maintaining vehi- cles of city departments. The vehicle maintenance staff consists of three full-time mechanics that are responsible for keeping the city vehicles in proper working condition. The vehicle maintenance budget unit operates under an internal service fund. Charges are assessed against departments which have vehicles repaired. The receipts are deposited in the vehicle maintenance fund and used to support salary and operating costs. The goal of the vehicle maintenance division is to maintain vehicles and equipment in good running condition, which will enable department per sonnel to perform their daily assignments safer and without delay due to mechanical failure or breakdown. The division also emphasizes the importance of having a well-structured preventative maintenance program online for all equipment and vehicles. The Vehicle Maint. Dept. also administers the waste oil and used antifreeze program free of charge to the public. MAJOR OBJECTIVES • To maintain a sound preventive maintenance program for city vehicles. • To ensure those departmental requests to maintain city vehicles in good operating condi- tion are satisfied. • To maintain and utilize a sound vehicle management program including inventory, vehicle status and operating statistics, and replacement schedules. • To maintain accurate city vehicle maintenance records (service orders) in an efficient and easily accessible manner. • To manage and assist customers with the used waste oil and antifreeze station. FY 09 BUDGET HIGHLIGHTS • Maintained high quality of repairs and keep comebacks at less than 1%. • ASE certification of all mechanics with 2 mechanics attaining Master Technician FY 10 ANTICIPATED ACCOMPLISHMENTS • Complete construction of new Vehicle Maintenance Shop at City’s lower yards. • Repair and maintain City’s fleet of over 400 vehicles and equipment. • Dispose of over 9,000 gallons of used motor oil from residents. • Dispose of over 400 gallons of used antifreeze from residents. • Utilize preventative maintenance program for servicing vehicles. • Continue to burn our waste oil in our furnace to supplement our heating and help keep the utility costs lower. Approved Budget FY10 186 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 4.00 4.00 4.00 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 163,668 $ 168,170 $ 170,273 $ 2,103 1% 1200 - 1299 Benefits 67,216 69,252 69,540 288 0% 2000 - 7599 Operating 364,848 409,503 384,492 (25,011) -6% 8000 - 8999 Capital 25,280 2,700 1,906,519 1,903,819 70512% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ 621,012 $ 649,625 $ - $ 2,530,824 $ 1,881,199 290% EXPENDITURES BY DIVISION Division 6010 Vehicle Maintenance $ 621,012 $ 649,625 $ - $ 2,530,824 $ 1,881,199 290% Total All Divisions $ 621,012 $ 649,625 $ - $ 2,530,824 $ 1,881,199 290% EXPENDITURES BY FUND Fund 710 Vehicle Maintenance Fund $ 621,012 $ 649,625 $ - $ 2,530,824 $ 1,881,199 290% Total All Funds $ 621,012 $ 649,625 $ - $ 2,530,824 $ 1,881,199 290% Approved Budget FY10 187 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted Percentage of Repair/Maintenance work Orders completed within __ days of receipt: (Target – 95%) --Light Equipment 4 days --Heavy Equipment 7 days 95% 95% 95% 95% 95% Percentage of Returns for Rework (Target <0.5%) <0.5% .53% .5% .5% .5% Percentage of Mechanics Certified 100% 67% 67% 100% 100% Percentage of Waste Oil Customers Attended to complete 100% 100% 100% 100% 100% Percentage of Emergency Repairs Responded to within 24 hours of Notification (Target – 24 hours) 90% 93% 95% 95% 95% Respond to Service Requests (oil change & lube) within 2 work days (Target –90%) 90% 70% 75% 85% 85% Preventative Maintenance Program complete for City Fleet 100% 100% 100% 100% 100% Percentage of Fleet Operational Time by Department (Target – 95%) --Street --Water/Sewer --Police --Park/Cemetery --Sanitation 99% 99% 99% 99% 99% 95% 98% 92% 92% 80% 95% 98% 95% 95% 83% 95% 98% 95% 95% 83% 95% 98% 95% 95% 90% Efficiency Measurers Standard FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted Waste Oil Customers Attended to within (Target 5 minutes) 5 <5 <5 <5 <5 Waste Oil Attendant Disposal (# of gallons dumped per day 33 45 38 40 40 Average Number Work Orders processed per Mechanic labor-hour (Target – 0.4 per hour) 0.4 0.31 0.3 0.3 0.3 Number of Vehicles/Equipment per Mechanic 50 150 153 160 160 Average Number of Mechanic-hours per Repair Varies 2.0 2.0 2.0 2.25 Major/minor Repairs Completed 100% 100% 100% 100% 100% Preventative Maintenance Orders Processed 100% 65% 70% 70% 75% Approved Budget FY10 188 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ WORKLOAD INDICATORS * A majority of the Service Jobs (Oil Changes) are being contracted out to be able to complete more of the preventive maintenance schedules and essential equipments’ breakdowns. WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted City Fleet – Number of Vehicles & Equipment (approximate) 450 460 470 470 Work Orders Processed 1070 974 1000 1000 Service Jobs (Oil Changes, etc.) 130 112 120 120 Major Engine Overhauls 1 0 0 0 Transmission/Rear-end Repairs 12 6 20 20 Other Major Equipment Repairs 20 20 20 25 Gallons of Used Antifreeze Disposed 363 400 529 400 Gallons of Oil Disposed 10000 9350 9000 9000 Approved Budget FY10 189 City of Bozeman, Montana PUBLIC WELFARE INDEX CEMETERY PAGE 190 PARKS 194 FORESTRY 199 LIBRARY 203 RECREATION 207 COMMUNITY DEVELOPMENT 213 Approved Budget FY10 190 City of Bozeman, Montana CEMETERY ___________________________________________________________ PROGRAM DESCRIPTION The cemetery budget unit accounts for the cost s of operating and maintaining the city's cemetery, which includes 65 devel oped acres, and 75 undeveloped acres. The cemetery division includes a forem an, two maintenance workers, and seasonal employees. The superintendent of facilities and lands oversees the division. Employ- ees are responsible for burials, ceme tery development and maintenance. Sunset Hills Cemetery Mission Statement Sunset Hills Cemetery is dedicated to excellence in the provision of pro- fessional and dignified interment se rvices in a serene and beautiful sur- rounding that helps survivors thr ough the bereavement process. The cemetery staff is dedicated to the pr ovision of ongoing services & perpet- ual care essential to maintain the cemetery grounds in a manner that is highly regarded by surviving family members and the citizens of Boze- man. Approved Budget FY10 191 City of Bozeman, Montana CEMETERY ___________________________________________________________ MAJOR OBJECTIVES Administrative • Develop, submit, and administer cemetery budgets in a timely manner. • Maintain computer technology to improve/enhance intra-departmental communication(s). • Create new cemetery blocks and open lots up for sale as demand dictates. • Inform the community through publications, press re leases, and advertisements of current policies, procedures, and practices of the Sunset Hills Cemetery. • Continue safety training programs, professional development, and pr o-active customer service. • Carry out the Mission and Vision stat ements of the City of Bozeman. Facilities and Grounds Maintenance • Surviving family, user, taxpayer and city commissi on satisfaction with the use, care, and overall ap- pearance of the cemetery grounds and buildings. • Provide an easily accessible, safe, and sere ne setting for cemetery/gravesite visitation. • Maintain and expand the underground ir rigation system, as needed to fu lly utilize all water resources in a conscious manner. • Keep all paved roads clear and open during winter months. • Keep the Highland Boulevard path clear during the winter work week. • Assist other Divisions in the City of Bozeman when needed or called on. • Develop new sections of the Cemetery in a manne r and method consistent with the long-term plan- ning guidelines developed by the Cemetery Advisory Board. Burial Services • Modernize and maintain an improved and accurate mapping and computerized grave registration system. • Continue to provide experienced an d professional staff to perform essential burial functions. • Continually strive to achieve high public/user /group satisfaction levels of all services and activities the cemetery provides. • Make known, adhere to, and fully comply with, all la ws and regulations regarding the interment of human remains. WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected Interment Permits 133 103** 135 Lot Sales 110 155** 155 Monument Permits 95 110 95 Graves Repaired 115 65 65 Columbarium Interments 4 5** 5 New Lots Developed 0 0 0 Approved Budget FY10 192 City of Bozeman, Montana CEMETERY __________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 5.75 5.75 5.75 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 216,167 $ 251,612 $ 254,197 $ 2,585 1% 1200 - 1299 Benefits 73,192 86,931 76,933 (9,998) -12% 2000 - 7599 Operating 95,550 137,381 99,195 (38,186) -28% 8000 - 8999 Capital 11,134 12,000 38,000 26,000 217% 9000 - 9699 Debt Service 9900 - 9999 Transfers 23,941 16,000 16,000 $ - 0% Total All Categories $ 419,984 $ 503,924 $ - $ 484,325 $ (19,599) -4% EXPENDITURES BY DIVISION Division 7210 Cemetery Operations $ 419,984 $ 503,924 $ - $ 484,325 $ (19,599) -4% Total All Divisions $ 419,984 $ 503,924 $ - $ 484,325 $ (19,599) -4% EXPENDITURES BY FUND Fund 010 General Fund $ 396,043 $ 487,924 $ - $ 466,125 $ (21,799) -4% 135 Cemetery Special Revenue $ - $ - $ 2,200 $ 2,200 100% 800 Cemetery Perpetual Care 23,941 16,000 16,000 $ - 0% Total All Funds $ 419,984 $ 503,924 $ - $ 484,325 $ (19,599) -4% Approved Budget FY10 193 City of Bozeman, Montana CEMETERY ___________________________________________________________ Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY10 Budgeted Administrative Develop, submit, & administer cemetery budgets and related materials in a timely and efficient manner On or before stated dead- lines 100% 100% 100% 100% Ensure full-time staff is on-site and easily recognized 40 hours per week 95% 95% 95% 95% Facilities & Grounds Maintenance Family/User/Taxpayer/Governmental satisfaction with the use, care, and over- all appearance of the cemetery. Mow cemetery 1 time per wk Trim between stones 2 times per yr Apply 11/2 – 2 inches of water per wk 90% 90% 90% 95% Provide easily accessible, safe and se- rene setting for cemetery and/or grave visitation. Road miles plowed Number of reported civilian accidents Respond to all grave repairs within 48 hours Rake and dispose of the majority of pinecones & leaves 2 times per year 85% 85% 85% 90% Burial Services Continue to provide experienced and professional staff to perform essential burial functions 30 hours of continuing edu- cation per FTE 98% 98% 98% 0% Ensure the safety of mourners, funeral home personnel, and cemetery staff during funerals within the control of the cemetery. 3 or less reported injuries/yr Plow all essential roads within 4 hours of a funeral, or as needed A clear and unobstructed path from road to gravesite for every funeral 100% 100% 100% 100% Approved Budget FY10 194 City of Bozeman, Montana PARKS ___________________________________________________________ PROGRAM DESCRIPTION The parks and playground budget unit accounts fo r the costs of operating, developing and maintaining city parks and other city property. Section 7-16-4103 MCA authorizes the city to establish parks and playgrounds and provides for methods of financing the improvements. The Parks Department develops, maintain s, and cares for park buildings and rest- rooms, playground equipment, picnic facilities, sports fields, trail system, natural areas, skating rinks, tennis courts, swimming/boati ng ponds and other re lated equipment and facilities. The Parks Department along with the Street Department are responsible for snow re- moval on all public sidewalks adjoining par ks and street rights-of-way designated as the City’s responsibility. MAJOR OBJECTIVES • To maintain the city's parks in a conditi on of which the city would be proud. • To participate in the implementation of the master plans for parks approved in 1992. • To acquire and develop new parks and cont inue to keep pace with the growth of Bozeman by providing an adequate number of sports fields. • To continue adding, upgrading, and maintain ing safe, quality sports fields and play- ground equipment to the city's parks. • To provide expanded maintenance to restr ooms, litter control, pet waste disposal, turf care, and playground equipment. • To improve, maintain and expand the trail system. • To oversee and coordinate volunteer, grant funded and neig hborhood park im- provement projects. • To assist other Divisions in the City of Bozeman as needed or as directed. Approved Budget FY10 195 City of Bozeman, Montana PARKS ___________________________________________________________ FY10 BUDGET HIGHLIGHTS • Park Improvement Grant funding of $100,000 from the General Fund (Transfer to Fund 184). • Security Services, including increased security patrols in parks for FY10, totaling $19,000. • Mowing & snowplowing contracts, $10,500. Approved Budget FY10 196 City of Bozeman, Montana PARKS ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 13.45 13.45 13.45 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 439,734 $ 511,455 $ 509,700 $ (1,755) 0% 1200 - 1299 Benefits 144,055 155,959 166,260 10,301 7% 2000 - 7599 Operating 382,754 406,634 384,778 (21,856) -5% 8000 - 8999 Capital 898,474 1,162,319 150,000 (1,012,319) -87% 9000 - 9699 Debt Service 9900 - 9999 Transfers 150,000 150,000 100,000 (50,000) -33% Total All Categories $ 2,015,017 $ 2,386,367 $ - $ 1,310,738 $(1,075,629) -45% EXPENDITURES BY DIVISION Division 7610 Parks Operations $ 2,015,017 $ 2,386,367 $ - $ 1,310,738 $(1,075,629) -45% Total All Divisions $ 2,015,017 $ 2,386,367 $ - $ 1,310,738 $(1,075,629) -45% EXPENDITURES BY FUND Fund 010 General Fund $ 1,133,406 $ 1,374,048 $ - $ 1,155,599 $ (218,449) -16% 108 Community Transportation - - - $ - 128 FWP Management Areas 195 15,000 15,000 $ - 0% 136 Parks Special Revenue 4,400 12,000 12,000 $ - 0% 144 Cash In Lieu of Parkland 500,1 46 - $ - 184 Park Improvement Grants 137,793 150,000 100,000 $ (50,000) -33% 189 Story Mansion Operations - - 28,139 $ 28,139 558 Story Mansion Rehabilitation 239,077 835,319 - $ (835,319) Total All Funds $ 2,015,017 $ 2,386,367 $ - $ 1,310,738 $(1,075,629) -45% Approved Budget FY10 197 City of Bozeman, Montana PARKS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 07 Actual FY 08 Projected FY 09 Budgeted FY10 Budgeted Mowing (Increase due to good help) Core Parks Sports Fields Natural Parks 1 X wk 2 X wk 2 X Yr 85% 85% 60% 85% 60% 60% 75% 60% 60% 75% 75% 80% Fertilization (wet, windy spring hindered apps) Core Parks Sports Fields Neighborhood Parks 3 X Yr 4 X Yr 2 X Yr 40% 60% 10% 40% 50% 5% 40% 40% 0% 40% 30% 20% Irrigation – Activate all systems (Well down, bad valves, etc.) May 15 All Parks 75% 75% 60% 60% Irrigation – Winterize all systems (Keeping on for user groups and early snow) Oct 31 All Parks 100% 80% 80% 100% Leaf Mulch & Pickup (Good weather and help) All Parks 60% 65% 65% 65% Playground Inspection (Workload increase, lost 2 people 3 days a week, garbage and rest- rooms) 1 X wk 8% 35% 35% 75% Playground Repairs Same Day 75% 75% 75% 80% Trails Inspections (Good help) Maintenance (Added trail projects, lack of equip) 2 X mo. 2 X yr 40% 40% 35% 40% 30% 40% 40% 40% Weed Control (Wet, windy spring hindered apps) Round-up Broadleaf Noxious 3 X yr 2 X yr 2 X yr 50% 50% 40% 40% 40% 40% 40% 30% 30% 40% 60% 50% Weed eating (Breakdowns, workload) Bi-Weekly 35% 30% 30% 30% Garbage Collection (Good help) 7 Days per wk 85% 85% 85% 90% Police All Grounds (Workload, lack of help) 5 Days per wk 10% 15% 15% 10% Building Maint / Repairs (Workload, lack of help) Same Day 45% 45% 40% 40% Restrooms / Clean & Maintain (Lack of help) 7 Days per wk 50% 50% 50% 50% Response to Complaints Within 2 days 90% 80% 90% 90% Sidewalk Plowing (Intermittent break- downs) Complete walks by 10am 80% 80% 80% 85% Approved Budget FY10 198 City of Bozeman, Montana PARKS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Projected FY 09 Budgeted FY10 Budgeted Park Reservations per year 340 360 475 500 Formal Turf Acres 258 265 270 272 Natural Parkland Acres 110 115 125 125 Miles of Trails 45 50 55 55 Number of Park Fund Grant Projects 27 32 37 43 Number of User Agreements 14 14 16 15 Number of Volunteer Projects 12 16 20 20 Miles of Sidewalks to Plow 8 8 10 10 Number of Buildings to Maintain 18 20 21 22 Number of Playgrounds 19 20 22 26 Number of Ice Rinks 3 4 5 4 Weed Spraying – Acres 150 160 200 215 Garbage Collection / Number of Cans 130 132 135 140 Approved Budget FY10 199 City of Bozeman, Montana FORESTRY ___________________________________________________________ PROGRAM DESCRIPTION The tree maintenance district budget unit accounts fo r the costs of maintaining the city's trees. The tree maintenance district is financed by a spec ial assessment on all properties within the City of Bozeman. The use of the funds generated by the assessment is limited to maintaining existing trees on city-owned properties, the planting of new trees on city -owned properties within the city limits and main- tenance of the City’s Tree Inventory. The tree maintenance district is accounted for in a special revenue fund. Any revenues collected and not expended will remain in the tree maintenance district fund and will be available for appropriation in a subsequent year . MAJOR OBJECTIVES • To provide systematic pruning and protection for Bozeman's public trees. • To remove or correct all hazardous tree conditions. • To identify and correct sight distance, traffic sign, and sidewalk clearance problems related to trees and hedges. • To detect, identify, and eradicate harmful tree insects and disease. • To establish and perpetuate master tree plans for all public areas. • To implement the arboricultur al specifications manual. • To maintain a city-wide tree inventory. • To pursue state and federal grants for forestry related activities. • To implement the city street tree ordinance. • To coordinate the city’s cost share tree and other planting programs. • To provide educational materials to the public on the care and maintenance of trees and the benefits of a healthy urban forest. • To assist other Divisions in the City of Bozeman when called on or as needed. • To continue to promote Arbor Day acti vities and Tree City USA certification • Continue International Society of Arboric ulture certification and staff education. Approved Budget FY10 200 City of Bozeman, Montana FORESTRY ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 4.60 4.60 4.60 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 184,451 $ 210,954 $ 212,703 $ 1,749 1% 1200 - 1299 Benefits 69,867 79,294 79,413 119 0% 2000 - 7599 Operating 75,083 120,976 114,002 (6,974) -6% 8000 - 8999 Capital 151,020 18,300 185,204 166,904 912% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 480,421 $ 429,524 $ - $ 591,322 $ 161,798 38% EXPENDITURES BY DIVISION Division 7710 Tree Maintenance $ 480,421 $ 429,524 $ 591,322 $ 161,798 38% Total All Divisions $ 480,421 $ 429,524 $ - $ 591,322 $ 161,798 38% EXPENDITURES BY FUND Fund 112 Tree Maintenance District $ 480,421 $ 429,524 $ - $ 591,322 $ 161,798 38% Total All Funds $ 480,421 $ 429,524 $ - $ 591,322 $ 161,798 38% Approved Budget FY10 201 City of Bozeman, Montana FORESTRY ___________________________________________________________ FY 09 BUDGET HIGHLIGHTS 100 Cost Share Trees Planted $7,000 Continued Dead Tree Replacement Vouchers (100) $7,500 75 Pine Trees Removed-Pine Beetle Kill $7,500 50 Trees Planted in Boulevards Fronting Open Space $5,500 FY 10 ANTICIPATED ACCOMPLISHMENTS • Continued cyclic pruning of boulevard, park and cemetery trees. • Continued trimming for sidewalk clearance, traffic signs, sight triangles and construction projects. • Continue Cost-Share and voucher program of 200 trees planted. • Continue ISA Certified Arborist education. • Provide information to the public on appropriate planting practices, species selection, code require- ments related to public and private tree pl antings, and the benefits of the urban forest. • Increased effectiveness of the Planting Permit process with Planning and Building Departments. • Integrate GPS technology into new tree inventory program (Treeworks 9) • Continue Arbor Day activities an d Tree City USA accreditation. • Work injury free. • Continued use of alternative fuels. • Promote use of trees in Storm Water management. • Replace 32 year old water truck with 20 year old chip per truck which will be replaced with new. Approved Budget FY10 202 City of Bozeman, Montana FORESTRY ___________________________________________________________ PERFORMANCE MEASURERS WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Trees Trimmed 1085 1225 1296 1300 Trees Removed 2 12 300 2000 Trees Planted-Total 75 160 225 225 Emergency Storm Damage Tons 10 10 42 10 Christmas Trees – Tons Chipped and Composted 35 35 42 42 Trees Planted Cost Share Vouchers Nursery Tree Spade, Arbor Day, misc 64 4 100 60 6 100 100 25 100 100 1050 Sidewalk, sight triangle, or street sign en- croachments addressed 643 400 973 1000 Planting Permits 223 250 186 200 DRC Reviews 228 230 150 50 Vandalism 20 10 42 40 Service Requests 563 400 550 300 Trees Inventoried 1050 100 0 2000 Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted Response to citizen requests within two days Assessed and Prioritized. 100% 90% 90% 90% 95% Response to Emergency Call Outs – on site within an hour 100% 100% 100% 100% 100% Response to Damage – within a day Assessed and Prioritized 100% 95% 95% 95% 95% Survey for hazardous tree situations Bimonthly 100% 95% 95% 100% Maintain and update tree inventory Bimonthly 10% 20% 25% 75% Approved Budget FY10 203 City of Bozeman, Montana LIBRARY ___________________________________________________________ PROGRAM DESCRIPTION The library budget unit accounts for the cost s associated with operating and maintain- ing the city's public library. Approximately one-third of t he library’s budget is off-set by county funds. Library Mission Statement The Bozeman Public Library provides the community with free, open and equal access to general information on a broad array of topics; resources to promote personal growth and lifelong learning; popular materials to meet cultural and recreational needs; and the training needed to find, evaluat e and use information effectively. MAJOR OBJECTIVES • To provide effective and efficient managem ent of the Bozeman Public Library. • To provide a dynamic collecti on of library materials in a ll formats to meet the infor- mational, educational, and recr eational needs of all residents of the library's service area. • To provide children's programming that will encourage use of the library by children and their parents, and foster a life-l ong interest in reading and learning. • To provide courteous, accurate and timely check-out, check-in, and re-shelving of library materials. • To insure that new materials are order ed, cataloged, processed, and made avail- able for public use in an accurate and timely manner. • To provide professional, qua lity, and courteous service by ensuring that the knowl- edge and skills of library staff are kept up-to-date through on-the-job training, work- shops, seminars, conferences, and reading profession al journals. • To publicize library services and program s through a coordinated marketing plan. Approved Budget FY10 204 City of Bozeman, Montana LIBRARY ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 20.66 21.66 (0.50) 21.16 -2% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 691,987 $ 839,265 $ 831,550 $ (7,715) -1% 1200 - 1299 Benefits 254,018 295,000 296,147 1,147 0% 2000 - 7599 Operating 361,303 301,535 274,382 (27,153) -9% 8000 - 8999 Capital 98,833 29,100 134,000 104,900 360% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 1,406,141 $ 1,464,900 $ - $ 1,536,079 $ 71,179 5% EXPENDITURES BY DIVISION Division 7810 Library Operations $ 409,731 $ 489,460 $ 542,227 $ 52,767 11% 7820 Technical Services 222,817 256,013 328,391 $ 72,378 28% 7830 Information Services 186,587 220,315 224,791 $ 4,476 2% 7840 Children's Services 120,645 127,571 165,646 $ 38,075 30% 7850 Circulation Servicecs 282,807 371,541 275,024 $ (96,517) -26% 7899 Library Construction 183,554 - - $ - 0% Total All Divisions $ 1,406,141 $ 1,464,900 $ - $ 1,536,079 $ 71,179 5% EXPENDITURES BY FUND Fund 010 General Fund $ 1,217,249 $ 1,457,000 $ - $ 1,528,179 $ 71,179 5% 137 Library Special Revenue 5,338 7,900 7,900 $ - 0% 542 Library Construction 183,554 - - $ - 0% Total All Funds $ 1,406,141 $ 1,464,900 $ - $ 1,536,079 $ 71,179 5% Approved Budget FY10 205 City of Bozeman, Montana LIBRARY ___________________________________________________________ ANTICIPATED ACCOMPLISHMENTS • The Library will continue to work with the City and concerned residents on a potential South Wallace Avenue development/Library interface. • The Library will begin work on a new strategic plan. • The Library will revise and update its Library Policy Manual. • The Library will update its Technology Plan. • The Library Foundation will increase adult and children’s programming and projects and will augment material collections for this specific programming. • The Library will work on improving pedestrian access and parking concerns. • The Library will finish its landscaping plan and work with the Library Foundation on se- curing benches, dog stations, and other items deleted from the landscaping plan. • Departmental procedures manuals will be updated, i.e. the circulation procedures manual will be based on SirsiDynix upgrade s and appropriate use of new technology. • The Library will work with volunteers and organizations on continued enhancement and maintenance of the landscaping, including a possible sculpture garden alongside the trail. • The Library will work with the expanded maintenance staff on better Library opera- tions. • The Library will hope to add stack lighting to the shelving for better viewing of items. • The Library will complete it s Disaster Plan for submission to the Montana State Li- brary. • The Library will work toward more continuing education opportunities for staff including attendance at local, regional, and national library and related conferences. • Staff will work with the Foundation and a web designer to redesign the Library web site. • Library collections will be inventoried to determine loss and condition of materials. • The Library will update and index its community resources directory. • County libraries will continue to explore further cooperation with other Montana librar- ies for the purpose of sharing materi als statewide through the bus system. • Staff will explore cooperation with other county librarians to obtain reduced rates on supplies, library materials, and other related expenses. • Policies and procedures for the county libraries will be formalized and written. • The Library will purchase a new staff copier to replace the outdated one. • The Library will work with other organizations on implementing a Citywide reading pro- gram, where residents will read one designated book and di scuss it as a community. • The Library will continue outreach to Spanish-speaking individuals through the Gates/ WebJunction Spanish Language Outreach Program. • Computer classes offered will be evaluated and expanded to meet public need. • The Library will offer more children’s programs in foreign languages for diversity sake. • The Library will sponsor a Summer Family Music Series on the plaza July-August. • The Children’s Room will be able to expand its “Creative Workshops” to up to ten workshops for ages 9-13 due to a Mountain Sky Guest Ranch grant and the Founda- tion. Approved Budget FY10 206 City of Bozeman, Montana LIBRARY ___________________________________________________________ ANTICIPATED ACCOMPLISHMENTS, CONT’D • A “Baby Brains: Partnering with Parents” project begins fall 2008 to offer staff and pa- tron training on brain development, additional resources and materials, and outreach packets mailed to families of newborns. • The Reference/Adult Services Department will evaluate and expand its standing or- ders. • The Library will participate in the Mont ana Shared Catalog audio book program. • The Library will engage in community outreach through special programs for targeted audiences such as retirees and school children. • The proctoring service for people taking examinations will be evaluated. • Local historic photographs will be digitized and added to the Montana Memory Project. • Preschool storytimes will inco rporate science and math conc epts in addition to their focus on emergent literacy skills, especially during the “Catch the Reading Bug” sum- mer reading program. • The current method of using substitutes for vacation/sick leave will be evaluated. • The Friends of the Library will increase its membership to 275 members and continue their book sales three times a year as well as selling items in Wild Joe’s Coffee House. • The City will replace all computers purchased more than four years ago. • Staff will begin planning for the Radio Frequency Identification (RFID) implementation. • Weeding of the collection will be begun prior to RFID implementation. • • The Library will purchase new video and audio equipment for in-library use as well as a motion picture umbrella license so that videos/DVDs can be shown in the Library. • The Library will start a book/movie progra m through reading books and viewing those that are made into movies. • The Technical Services Department will expl ore outsourcing some operations such as original cataloging, mending, and processing items. • The Library will actively work with the Montana Shared Catalog to improve the Sir- siDynix public catalog, to create consistency in bibliographic records, and to pre- sent current and accurate bibliographic holdings and patron information. • The Library will continue to work with the Downtown Bozeman Association and Part- nership on events such as an outdoor sculpture installation and Christmas Stroll. • The Library will host the Sweet Pea Art Show during the Sweet Pea Festival in August. • The Library will increase outreach events geared toward the growing Latino popula- tion, including enhancing the Library’s collection of Spanish-language materials, offering appropriate programs, and providing more library information in Spanish. • The Library will educate staff and patrons regarding the Library’s Leadership in En- ergy and Environmental Design (LEED) gr een principles and encourage more recy- cling, energy efficiency, and other sustainable practices to be measured by a sur- vey. Approved Budget FY10 207 City of Bozeman, Montana RECREATION ___________________________________________________________ PROGRAM DESCRIPTION Recreation Administration The City of Bozeman Recreation Department provides recreation opportunities for the entire community. In addition, the Department assists the Recreation and Parks Advisory Board and other recreation groups in anticipating recreation demands and providing services that the City cannot do on their own. The department provides additional opportunities for the citizens through its operation of the Beall Park Recreation Center and Lindley Center. Recreation Programs The Recreation Department offers summer programs, which teach children lifelong skills as well as healthy living habits. The Department o ffers preschool age programs year-round, pro- grams for elementary age children when they are out of school, T-Ball, Letters/Phone calls from Santa, Snowfest, the Easter Egg Hunt and backpacking opportunities. The Department also has activities for seniors. Swim Center The Swim Center is the City’s 50 meter indoor aquatic facility. Safety, fitness, and recreational programs are offered year round at affordable rates. The Swim Lesson Program ensures the health and well-being of individual city residents and larger school groups by providing swim technique training and instruction in basic water safety. The program also contributes to life- long fitness and health by introducing patrons to the many opportunities available. The Fitness program provides encouragement and opportunity to individuals of all ages in programs such as water fitness, water jogging, and lap swimming. The Aquatics Recreation program helps fight childhood obesity by encouraging families to actively recreate together and by offering diversions such as a hot tub, water slide, di ving board, pool toys, dive-in movies, inner-tubes and Family Night Specials. The Professional Wate r Safety program trains local and area life- guards, swim instructors, and professional rescuer s, thus promoting and sharing the basics of water safety with the entire community. The Swim Center serves as a rental facility for user groups such as the State Champion High School Swim Team, the Bozeman Barracudas age- group Swim Team, the Bozeman Stingrays Sync hronized Swim Team, the Bozeman Masters Swim Club, SCUBA, kayak groups, scouts, and military groups. Bogert Pool Bogert Pool was built in 1939, and after 69 years is still a family tradition. This great facility is staffed with professional and fun lifeguards who provide a wide variety of aquatic activi- ties. Bogert Pool features a 26' triple-tube water slide that offers three levels of excite- ment. This slide is located on the south sunning and observation deck. The pool also features a slide for preschool age children. Bogert Pool offers one of the best learn-to-swim programs for youth ages 3 months to 15 years in the country. We guarantee children age 7 and up will be able to swim 5 yards on their front and back after the first set of lessons or lessons are free until they can do so. The pool offers lap swimmi ng, swim team workouts, water fitness, and recreation swimming for all ages. Bogert Pool serves as a rental facility for the Bozeman Bar- racudas age-group swim team and the Bozeman Masters Swim Club. Special Events such as the Goldfish Swim, Family Pizza Nights, Moonlight and Midnight Swims, and the Dog Swim make Bogert a desired and affordable venue for family recreation. . Approved Budget FY10 208 City of Bozeman, Montana RECREATION ___________________________________________________________ Recreation Administration and Programs To improve conditions in our community by offering recreation opportunities that enhance the quality of life. Through our recreation programs enhance individual respect and acceptance of people of different ages, abilities, income levels, races, religions, cultures and beliefs. To offer opportunities for people of all abilities to experience fun, socialization, challenges, community awareness, life long le arning and family involvement. To provide opportunities that will promote health, well-being, relaxation, and assist in the reduction of stress. To provide recreation activities that are ess ential to the development of our youth. Our recreation programs offer opportunities for youth to build self-esteem, self-reliance, positive self-images, resiliency factors, lifet ime skills, leadership, reduce negative social activity, encourage cooperation and provide exposure to the arts, sports, science and nature. To provide economic benefits to the city by generating revenue for the general fund, the business community and by reducing community healthcare costs. To train a productive, efficient and effective workforce. Aquatics: Swim Center and Bogert Pool “For all your fun and fitness needs.” To provide a safe, clean and user-friendly facility. To provide affordable recreational and fitness opportunities for families to interact in an aquatics environment. To provide children affordable opportunities for supervised, safe play during non-school hours. To offer individuals, especially seniors, the opportunity to improve and or maintain their physical health and provide social opportuni ties so they may prolong independent living in addition to living longer. To train the community, ages 3 months and older, in current swimming technique and how to be safe in and around the water. To schedule the aquatic facilities at an affordable rate for groups; i.e. swims teams, syn- chronized swim team, SCUBA, kayak, and others. To offer a setting for individuals to have a sense of accomplishment, be creative, and im- prove their psychological well-being. To provide aquatic recreation opportunities for teenagers so as to reduce negative social activity. To offer leadership, social and work skills for teenagers, i.e. Junior Leader, Junior Guard and lifeguard programs. Approved Budget FY10 209 City of Bozeman, Montana RECREATION ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND CM REC CHANGE CHANGE Staffing: Full-Time Equivalents 14.90 15.00 15.00 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 498,025 $ 553,848 $ 586,836 $ 32,988 6% 1200 - 1299 Benefits 128,963 148,671 143,620 (5,051) -3% 2000 - 7599 Operating 492,734 474,673 392,198 (82,475) -17% 8000 - 8999 Capital 599 55,000 55,000 100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 1,120,321 $ 1,177,192 $ - $ 1,177,654 $ 462 0% EXPENDITURES BY DIVISION Division 8010 Recreation Operations $ 659,597 $ 691,905 $ 682,492 $ (9,413) -1% 8020 Swim Center 191,960 291,007 347,992 $ 56,985 20% 8030 Bogert Pool 82,843 78,580 88,525 $ 9,945 13% 8040 Lindley & Beall Centers 168,646 98,645 43,335 $ (55,310) -56% 8050 Recreation Programs 17,275 17,055 15,310 $ (1,745) -10% Total All Divisions $ 1,120,321 $ 1,177,192 $ - $ 1,177,654 $ 462 0% EXPENDITURES BY FUND Fund 010 General Fund $ 1,120,321 $ 1,147,192 $ - $ 1,176,654 $ 29,462 3% 133 Recreation Special Revenue Fund - 30,000 1,000 $ (29,000) -97% Total All Funds $ 1,120,321 $ 1,177,192 $ - $ 1,177,654 $ 462 0% Approved Budget FY10 210 City of Bozeman, Montana RECREATION ___________________________________________________________ FY 09 BUDGET HIGHLIGHTS • Increase Recreation Program staff .25 FTE from .50 FTE to .75 FTE so as to en- able offerings of additional Recreation pr ograms for the City of Bozeman youth. • Remodel the Lindley Center by repairi ng and replacing the flooring and upgrading the kitchen. • Replace Swim Center west doors. • Replace Swim Center underwater pool lights. Replace exercise equipment for the Swim Center fitness corner. FY 10 ANTICIPATED ACCOMPLISHMENTS • Begin implementation of the Recreation Program as pect of the PROST Plan. • Begin implementation of the Facilities aspect of the PROST Plan. • Maintain 98% customer satisfaction rating of participants in all recreation programs. • Continue to maintain Bogert Pool until the City can identify land upon which to build a new aquatic facility. • Complete VGB Pool Drai n Replacement Project. • Complete Swim Center Air Handler Replacement Project. • Complete Swim Center UV Disinfection System Installation. Approved Budget FY10 211 City of Bozeman, Montana RECREATION ___________________________________________________________ PERFORMANCE MEASURERS Specific criteria and measurements available from the Recreation Department office. Effectiveness Measurers Standard FY 07 Actual FY 08 Actual FY 09 Projected FY 10 Budgeted The Recreation Departmen t improves conditions in our community by offering over 100 recreation opportunities that enhance the quality of life. 100% 100% 100% 100% 100% Citizens will have oppor tunities to engage on a daily basis in activities that will promote health and well being. 100% 100% 100% 100% 100% Youth will be offered recreat ion activities that are essential to their development. 100% 100% 100% 100% 100% Economic benefits will be provided to the city by generating funds, and by reducing community health care costs. 100% 100% 100% 100% 100% Total revenue generated TBD $528,894 $509,511 $512,901 $515,000 Revenue increase from previous year None 7% -4% .6% .4% Citizens will be assured an open and accessible Recreation Department. 100% 100% 100% 100% 100% Customer satisfaction Recreation Programs Swim Center Programs Bogert Pool Programs 75% 99.0% 99.4% 97.0% 98.3% 99.5% 97.0% 98.7% 94% 94% 94% 95% 95% 95% Safety Prevention of accidents 100% 100% 100% 100% 100% Citizens will be supported in their recreation interests by receiving information & supportive assistance 100% 100% 100% 100% 100% Citizens will receive personal benefits, social benefits, economic benefits & environmental benefits through recreation programs TBD 100% 100% 100% 100% Percent of lifeguards with current certifications in Lifeguarding, CPR for the Professional Rescuer, First Aid, Water Safety Instructor, Automated External Defibrillation 75% 100% 99% 95% 95% Lifeguards will be trained to per- form at the industrie s’ standard of 10/20 Rule 100% 100% 98% 100% Approved Budget FY10 212 City of Bozeman, Montana RECREATION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Pro- jected FY 10 Budgeted Recreation Programs Special Events Attendees 5161 4924 4932 4982 Recreation Classes Attendees 2057 1453 1584 1598 Tee Ball Youth 415 428 450 455 Tee Ball Coaches 79 84 90 92 Number of Recreation Classes for Youth 240 280 291 298 Lindley Rentals Public/In-House (City Rec) 226/142 214/152 206/140 210/130 Beall Rentals Public/In-House (City Rec) 230/58 293/82 300/70 Swim Center Total Attendance 106,228 83,725 79,197 79,300 General Admission Swimmers (Lap, Recrea- tion, Open Boating, Water Fitness,City Les- 51,379 46,453 48,380 48,225 Swim Teams/Scuba/Kayak /Private Kayak 17,772 10,467 8,053 7,998 Bozeman School District Lessons 25,891 20,444 18,713 18,817 Rural School Lessons 1,610 692 695 724 Birthday Parties 2,894 1,854 2,203 2,275 Groups 6,968 3,513 1,060 1,133 Bogert Pool Total Swimmers (Recreation, Laps, Water Fit- ness) 46,284 38,295 45,000 45,895 Swim Teams/Masters/Groups 991 231 895 925 Swimming Lessons 11,640 7,939 8,000 8,025 Jr. Leaders (Jr. Guards beginning FY09) 60 60 63 65 Approved Budget FY10 213 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ PROGRAM DESCRIPTION Tax Increment Financing: The Downtown Improvement District, Northeast Improvement District, and North 7 th Improvement District accounts for the costs of the Improvement District Boards and their activities. The City Commission appointed an Urban Renewal Study Committee representing a broad cross-section of Gallatin Valley interests including city and county residents, the School District, business, and city and county residents. American’s with Disabilities: The Americans with Disabilities Act (ADA) was signed into law on July 26, 1990. The act provides comprehensive civil rights protection for people with disabilities. The law prohibits covered entities, including the City of Bozeman, from excluding people from jobs, services, activities or benefits based on disability. Structures: The city completed a self assessment evaluation of all prog rams and services for accessibility. These self assess- ments were supplemented by an inventory of all city owned facilities pursuant to an Adaptive Environments Center and Barrier Free Environments checklist, which strictly fo llows Americans with Disabilities Act Accessibility Guide- lines. Remedial actions range from simply relocating activities to reconstructing certain facilities to assure compli- ance. The problems are being approached on a priority basis as follows: PRIORITY 1: PROVISION OF AN ACCESSIBLE ENTRANCE PRIORITY 2: PROVISION OF ACCESS TO GOODS AND SERVICES PRIORITY 3: USABILITY OF REST ROOMS PRIORITY 4: ADDITIONAL ACCESS PROVISION Economic Development Revolving Loan Fund: The Economic Development Revolving Loan Fund division acco unts for the costs of administration and use of pro- gram income received from the pay back of various Economic Development Community Block Grant awards. City Commission Resolution #2852 provides that the progra m income earned from the various Economic Develop- ment Grants the city has received from the Department of Commerce shall be utilized in compliance with the guide- lines established by the resolution, which includes a loan limit of $100,000. Interest earnings and income generated from future investments will continue to be reinvested in the fund and those funds will be loaned to local businesses for the purpose of furthering economic development in the Bozeman Jurisdictional Area. The functions necessary for this administration include solic itation and review of applic ations; assisting the Loan Review Committee in the selection of proposals; preparations of necessary legal documents; and project monitor- ing. The city has contracted with Prospera, Inc. to per form these administrative functions and with HRDC to monitor the number and type of jobs created and filled. Housing Revolving Loan Fund: The revolving loan fund budget unit accounts for the costs of administration and use of program income received from the 1984 Community Development Block Grant Program. City Commission Resolution No. 2736 provides that t he program income earned from the 1984 CDBG Program shall be utilized to further the housing efforts initiated by the City Commission. No greater than 18% of the program income earned may be utilized for administration of the fund. The remaining funds are utilized to assist low and moderate income people, rehabilitate selected housing projects through the use of low-interest loans, or in certain cases, grants. The fund is current ly administered by HRDC under contract with the City of Bozeman. The functions necessary for this administration include recruitm ent of eligible property owne rs for participation in the program; assist the Community Affordable Housing Advisory Board in the selection of proposals; preparation of work write-ups, bids, and cost estimates; assistance in se lecting contractors; performance of site inspections; com- pletion and filing of appropriate loan papers; and payment to the contractors. Approved Budget FY10 214 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ MAJOR OBJECTIVES Tax Increment Financing: To strengthen the economic vitality of Urban Renewal Districts. To recognize that community partnership is fundamental to district success. To improve the safety, security and health of the districts. To improve accessibility. To facilitate diversity. To weigh the cost of projects against their benefits. To make the districts more user friendly. To continuously improve the image of the districts. To nurture and expand cultural activities within the districts. American’s with Disabilities: To comply with the Americans with Disabilities Act with respect to structures, programs, access to goods and services, and other provisions of the act. Economic Development Revolving Loan Fund: To receive, process, and administer loans in compliance with established guidelines. To work closely with the Gallatin Development Corporation, Capital Opportunities, and lending institutions to keep businesses advised of the eligibility requirements and the availability of funds. To assist the Loan Review Committee in reviewing applications and selecting recipients of loans. To continually upgrade guidelines as the need occurs. Housing Revolving Loan Fund: To recruit eligible property owners for participation in the housing program. To assist the Community Affordable Housing Advisory Board in the selection of proposals. To prepare work write-ups, bids, and cost estimates and work closely with local contractors. To perform on-site inspections of work being completed, in conjunction the city building offi- cials. To complete and file appropriate loan papers. To consult with local banking institutions regarding the possibility of combining funds for larger projects. To coordinate activities with the finance and building departments. To monitor the repayment of loans made & assure the on-going strength of the program. To develop a list of affordable housing priorities each year for presentation to the City Commis- sion. Community Development: Enhance community involvement through the facilitation of neighborhood meetings. Administer the TEA-21 program, and provide adm inistrative oversight of the CDBG program. Support city staff with grant application guidance and assistance as needed. Promote city economic development and housing activities. Provide additional citizen board support as needed. Administer the City’s Work Force Housing Program. Approved Budget FY10 215 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND CM REC CHANGE CHANGE Staffing: Full-Time Equivalents 2.00 1.00 1.00 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 28,330 $ - $ 28,621 $ 28,621 1% 1200 - 1299 Benefits 12,059 - 11,542 11,542 -4% 2000 - 7599 Operating 671,484 1,412,349 (1,500) 2,504,448 1,093,599 78% 8000 - 8999 Capital 143,704 - - 0% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers 416,523 416,222 425,287 9,065 100% Total All Categories $ 1,272,100 $ 1,828,571 $ (1,500) $ 2,969,898 $ 1,142,827 63% EXPENDITURES BY DIVISION Division 8210 Downtown Improvement District $ 796,078 $ 987,609 $ 1,093,685 $ 106,076 11% 8220 Americans With Disabilities - 32,000 - $ (32,000) -100% 8230 Urban Redevelopment & Housing 84,323 204,562 54,400 $ (150,162) -73% 8240 Economic Development 367,750 598,000 - 980,000 $ 382,000 64% 8250 Grants 23,949 6,400 (1,500) 841,813 $ 836,913 17080% Total All Divisions $ 1,272,100 $ 1,828,571 $ (1,500) $ 2,969,898 $ 1,142,827 63% EXPENDITURES BY FUND Fund 010 General Fund $ 23,949 $ 6,400 $ (1,500) $ 45,313 $ 40,413 825% 116 Downtown TIF District 544,120 715,620 724,685 $ 9,065 1% 119 Economic Development 52,750 111,000 215,000 $ 104,000 94% 120 Community Housing 57,863 190,162 40,000 $ (150,162) -79% 121 Housing Revolving Loans 14,400 14,400 14,400 $ - 0% 130 Americans With Disabilities Fund - 32,000 - $ (32,000) -100% 143 N 7th Corridor TIF District 87,528 130,000 $ 42,472 49% 144 NEURD TIF 70,461 125,000 $ 54,539 77% 145 Mandeville Farm TIF District 147,122 - - $ - 176 Business Improvement District 104,836 114,000 114,000 $ - 0% 186 Development Impacts Fund 327,060 487,000 765,000 $ 278,000 57% 129 Recovery Act ARRA - 796,500 $ 796,500 881 Montana Arts Council - $ - Total All Funds $ 1,272,100 $ 1,828,571 $ (1,500) $ 2,969,898 $ 1,142,827 63% Approved Budget FY10 216 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS Downtown Improvement District (Tax Increment Financing): Spending authority is included for the anticipated increment payments received during the year, plus available cash balances for that have been carried-over from FY09’s budget year. Housing Revolving Loan: Appropriation authority includes $14,400 paid to HRDC for admini- stration. Recovery Act ARRA: Stimulus-related American Reinvestment and Recovery Act (ARRA) grants are included. State Allocation as well as the ARRA funded Energy Efficiency and Conservation Block Grants that the City will receive. Community Housing. Revenue equivalent to 1.0 mill has been allocated from the General Fund to the Community Housing fund for the purpose of supporting Workforce Housing ef- forts in the city. The Workforce Housing coordinator position was eliminated in FY09 due to the downturn in subdivision activity. Approved Budget FY10 217 City of Bozeman, Montana OTHER INDEX NON-DEPARTMENTAL PAGE 218 GENERAL OBLIGATION BONDS DEBT SERVICE 221 SID REVOLVING FUND 223 SID & TIF BONDS DEBT SERVICE 225 Approved Budget FY10 218 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ PROGRAM DESCRIPTION The non-departmental pr ogram accounts for ex penditures that ar e not associated with a specific city department. Examples incl ude insurance premiums paid by the city, costs of leave pay-outs for terminati ng employees, contingency funds, etc. MAJOR OBJECTIVE To accurately budget and account for non-departmental costs. Approved Budget FY10 219 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ - $ - $ - $ - 0% 1200 - 1299 Benefits - - - - 2000 - 7599 Operating 4,025,964 5,118,918 (7,340) 4,985,774 (125,804) -2% 8000 - 8999 Capital 1,301,531 - - - 9000 - 9699 Debt Service - 9900 - 9999 Transfers 3,313,866 3,974,180 208,720 4,744,789 561,889 13% Total All Categories $ 8,641,361 $ 9,093,098 $ 201,380 $ 9,730,563 $ 436,085 5% EXPENDITURES BY DIVISION Division 8910 Insurance $ 3,803,689 $ 3,468,740 $ 3,193,893 $ (274,847) -8% 8920 City Band 6,000 6,000 6,000 $ - 0% 8940 Other/Contingencies 68,482 1,570,000 (8,840) 1,703,678 $ 142,518 9% 8960 Transfers 3,313,866 3,974,180 208,720 4,744,789 $ 561,889 13% 8970 Senior Transportation 68,711 74,178 76,403 $ 2,225 3% 8980 General 1,380,613 - 1,500 5,800 $ 4,300 287% Total All Divisions $ 8,641,361 $ 9,093,098 $ 201,380 $ 9,730,563 $ 436,085 5% EXPENDITURES BY FUND Fund 010 General Fund $ 953,540 $ 2,642,643 $ 201,380 $ 3,379,739 $ 535,716 19% 103 Permissive Medical Levy Fund 1,523,464 1,803,267 1,853,073 $ 49,806 3% 104 Liability Insurance Fund 384,705 413,040 424,662 $ 11,622 3% 105 PERS Pension Fund 381,867 413,713 451,875 $ 38,162 9% 106 Police Pension Fund 416,319 428,626 466,218 $ 37,592 9% 107 Fire Pension Fund 224,549 295,434 318,671 $ 23,237 8% 129 Special Projects 30,873 - - $ - 0% 131 Beautification of Bozeman 3,759 - 5,800 $ 5,800 100% 175 Senior Transportation 68,711 74,178 76,403 $ 2,225 3% 185 Insurance Proceeds - 232,000 - $ (232,000) -100% 558 City Hall Remodel 1,304,802 - - $ - 0% 720 Employee Health Insurance 3,321,921 2,790,197 2,754,122 $ (36,075) -1% 860-881 Pass Through Arts Grants 26,851 - - $ - 0% Total All Funds $ 8,641,361 $ 9,093,098 $ 201,380 $ 9,730,563 $ 436,085 5% Approved Budget FY10 220 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS The budget includes the following general fund items: • General fund contributi on to the band $6,000. • Contingency appropr iation $150,000. • Transfer to Police & Fire (state contribut ions to retirement systems) $1,550,000. The budget includes the following Special Revenue Fund items: • Transfer from Permissive Medical Levy Fund to the General Fund $1,853,073. • Transfer from the PERS Special Rev enue Fund to the General Fund $451,875. • Transfer from the Police Pension Specia l Revenue Fund to the General Fund $466,218. • Transfer from the Fire Pension Spec ial Revenue Fund to the General Fund $318,671. • Transfer from the Liability Insurance Special Revenue Fund to the General Fund $424,662. • Mill levy for senior transportation $76,403. The budget includes the following Heal th Medical Insurance Fund items: • Appropriation authority of $2,754,122 for health/medical claims and an adminis- trative cost allocation. Approved Budget FY10 221 City of Bozeman, Montana G.O. BONDS DEBT SERVICE ___________________________________________________________ PROGRAM DESCRIPTION The General Obligation Bond division accoun ts for debt service payments associated with the transportation general obligation bonds. The $5 million transportation gene ral obligation bonds were so ld on April 4, 1995. The first series of library general obligation bonds were sold in December 2002. The second library general obligation bonds were sold in April 2003. Both series were part of the voter-approved levy that was approved in November 2002. MAJOR OBJECTIVES • To accurately account for principal and interest payments on general obligation bonds. • To maintain adequate fund balance levels in the two debt service funds. FY 10 BUDGET HIGHLIGHTS • The transportation bonds will be paid off on July 2014 • The 1st series library bonds will be paid off on July 2021. • The 2nd series library bonds will be paid in fill in July 2021. Approved Budget FY10 222 City of Bozeman, Montana G.O. BONDS DEBT SERVICE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ - 0% 1200 - 1299 Benefits - 0% 2000 - 7599 Operating 9,184 - - 0% 8000 - 8999 Capital - 0% 9000 - 9699 Debt Service 721,920 732,202 731,622 (580) 0% 9900 - 9999 Transfers Total All Categories $ 731,104 $ 732,202 $ - $ 731,622 $ (580) 0% EXPENDITURES BY DIVISION Division 9310 G.O. Bonds $ 731,104 $ 732,202 $ 731,622 $ (580) 0% Total All Divisions $ 731,104 $ 732,202 $ - $ 731,622 $ (580) 0% EXPENDITURES BY FUND Fund 301 Library Bonds $ 312,760 $ 316,886 $ - $ 315,486 $ (1,400) 0% 302 Transportation Bonds 418,344 415,316 416,136 $ 820 0% Total All Funds $ 731,104 $ 732,202 $ - $ 731,622 $ (580) 0% Approved Budget FY10 223 City of Bozeman, Montana SID REVOLVING FUND ___________________________________________________________ PROGRAM DESCRIPTION The SID Revolving Fund was established purs uant to Section 7-12-4221 MCA. This law states in part: “The Council or commission of any city or town which has heretofore created or may hereafter create any special improvement dist rict or districts for any purpose may in its discretion create, establis h, and maintain by ordinance a fund to be known and designated as the special improvem ent district revolving fund in order to secure prompt payment of any special impr ovement district bonds or sidewalk, curb, and alley approach warrants issued in payment of improvement made therein and the interest thereon as it becomes due.” MAJOR OBJECTIVES • To secure prompt payment of any special improvement district bonds or sidewalk, curb, and alley approach warrants issued in payment of improvements made therein and the interest thereon as it becomes due. • To meet the requirements of state law. Approved Budget FY10 224 City of Bozeman, Montana SID REVOLVING FUND ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ - 1200 - 1299 Benefits - 2000 - 7599 Operating - - 8000 - 8999 Capital - 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ - $ - $ - $ - $ - EXPENDITURES BY DIVISION Division 9510 SID Bonds Principal $ - Total All Divisions $ - $ - $ - $ - $ - EXPENDITURES BY FUND Fund 300 S.I.D. Revolving Fund $ - $ - $ - $ - $ - Total All Funds $ - $ - $ - $ - $ - Approved Budget FY10 225 City of Bozeman, Montana SID & TIF BONDS DEBT SERVICE ___________________________________________________________ PROGRAM DESCRIPTION The Special Improvement District (SID) & Tax Increment Finance (TIF) bond budget unit is used to account for the payments of principal and interest on the various special improvement district and sidewalk bonds. Section 7-12-4102 MCA authorizes the city to create special improvement districts and 7-12-4206 authorizes the payment to be made from the fund. The city issues special improvement district bonds, assesses property taxpayers for the costs, collects the assessments, and in turn retires the bonds and pays the related interest expense. MAJOR OBJECTIVES • To accurately account for principal and interest payments on SID & TIF Bonds FY 10 BUDGET HIGHLIGHTS • The budget includes appropriation authorit y necessary for the anticipated repay- ment of SID & TIF bonds principal and interest. Approved Budget FY10 226 City of Bozeman, Montana SID & TIF BONDS DEBT SERVICE ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime 1200 - 1299 Benefits 2000 - 7599 Operating 90,175 8000 - 8999 Capital 9000 - 9699 Debt Service 1,830,617 1,916,222 1,916,222 - 0% 9900 - 9999 Transfers Total All Categories $ 1,920,792 $ 1,916,222 $ - $ 1,916,222 $ - 0% EXPENDITURES BY DIVISION Division 9710 SID Bonds $ 1,504,269 $ 1,500,000 $ 1,500,000 $ - 0% 9720 TIF Bonds 416,523 416,222 416,222 $ - Total All Divisions $ 1,920,792 $ 1,916,222 $ - $ 1,916,222 $ - 0% EXPENDITURES BY FUND Fund 310…444 S.I.D. Bond Funds $ 1,504,269 $ 1,500,000 $ - $ 1,500,000 $ - 0% 305 Downtown TIF Bonds 416,523 416,222 416,222 $ - Total All Funds $ 1,920,792 $ 1,916,222 $ - $ 1,916,222 $ - 0% Approved Budget FY10 227 City of Bozeman, Montana APPENDIX INDEX CAPITAL EXPENDITURES SUMMARY PAGE 228 WATER & WASTEWATER RATE INCREASES 229 US CONSUMER PRICE INDEX 230 TRANSPORTATION GO BOND DEBT SCHEDULE 231 LIBRARY GO BOND #1 DEBT SERVICE SCHEDULE 232 LIBRARY GO BOND #2 DEBT SERVICE SCHEDULE 233 LYMAN CREEK #1 & #2 RE VENUE BOND SCHEDULE 234 DOWNTOWN TAX INCREMENT BOND SCHEDULE 235 GLOSSARY OF KEY TERMS 236 Approved Budget FY10 228 City of Bozeman, Montana FY10 Approved Capital Expenditures ** Note: Some Capital Projects are budged as "Contracted Services" and don't appear on this list. Information Technology Computer Hardware: Switch Replacements 25,000 Computer Software : Server Licenses 12,600 Computer Software : Desktop Licenses 9,000 Cisco Management Console 6,000 Police Patrol Vehicle Replacement Program 48,880 Mobile Data Terminals 18,000 Fire Mobile Data Terminals 15,000 Training Facility 74,880 Cemetery Flex Fuel Pickup Truck (replacement) 25,000 Mower Replacement Program 13,000 Parks Flex Fuel Pickup Trucks (replacement) 50,000 Park Improvement Grants 100,000 Library Radio Frequency Materials System 134,000 Recreation Swim Center UV Disinfection System 55,000 Streets Overlay Project (Thompson Addition area) 300,000 Pedestiran Ramps 25,000 Thermoplastice Lane Marking Upgrades 25,000 Curb/Gutter/Sidewalk Replacements 50,000 2 Street Sweepers (MACI program purchases) 45,000 2 Graders (lease) 50,000 Bike Lane Sweeper (lease) 25,000 Median & Boulevard Mtc 30,000 Bike Lane Improvements 25,000 Small Equipment Cover 5,000 Forestry Chip Truck 70,304 Computer Hardware 8,000 Office Equipment & Furniture 6,900 Shop Complex 100,000 Street Impact Fees Right of Way Acquisition 100,000 Durston Road 500,000 Water Plant Plant Design & Engineering 901,668 Sourdough Creek Dam (FY08 CIP) 50,000 Water Operations Shops Complex 451,600 Lyman Creek Water Main Imps (Share) 33,000 Insulation of Lower Yards Building 12,500 Water Impact Fees Plant Design & Engineering 392,643 Lyman Creek Intake Improvements (FY08 CIP) 500,000 Wastewater Operations Dump Truck 93,600 Shops Complex 451,600 Insulation of Lower Yards Building 12,500 Wastewater Plant WRF Plant Construction 14,066,324 Wastewater Impact Fees WRF Plant Construction 4,725,000 Solid Waste Collection Flex Fuel Truck 25,000 Landfill Addition (FY08 & FY09 CIP) 300,000 TOTAL 23,966,999 Approved Budget FY10 229 City of Bozeman, Montana Water & Wastewater Utility Rate Increases (Decreases) Calendar Year Water Rates Wastewater Rates 1989 7.0% 12.0% 1990 6.5% 10.5% 1991 4.5% 9.0% 1992 ‐ ‐ 1993 ‐ 9.5% 1994 5.0% 9.5% 1995 ‐ 12.0% 1996 4.0% 4.0% 1996 Surcharge ‐ 25.0% 1997 ‐ ‐ 1998 Surcharge ‐ 20.0% 1998 3.0% 3.0% 1999 7.0% 28.0% 2000 3.0% ‐ 2001 7.0% 3.0% 2002 ‐ ‐ 2003 6.0% ‐ 2004 ‐ ‐ 2005 10.0% 15.0% 2006 10.0% 10.0% 2007 ‐ 5.0% 2008 ‐ 9.0% 2009 3.2% 10.2% Approved Budget FY10 230 City of Bozeman, Montana US CONSUMER PRICE INDEX The City uses the Consumer Price index as a general gauge of price inflation. Consumer Price Index— All Items, Un adjusted, Urban Consumers (CPI-U) Source: Bureau of Labor St atistics, US Dept of Labor Year Ending December, CPI-U % Change 1998 166.8 1.6% 1999 169.4 2.7% 2000 174.0 3.4% 2001 176.7 1.6% 2002 180.9 2.4% 2003 184.3 1.9% 2004 190.3 3.3% 2005 196.8 3.4% 2006 201.8 2.5% 2007 210.0 4.1% 2008 210.2 0.1% Consumer Price Index, WESTERN STATES — All Items, Unadjusted, Urban Con- sumers (CPI-U). Source: Bureau of Labor Statistics, US Dept of Labor ANNUAL CPI-U Western % Change 1998 164.4 1.9% 1999 168.9 2.7% 2000 174.8 3.5% 2001 181.2 3.7% 2002 184.7 1.9% 2003 188.6 2.1% 2004 193.0 2.3% 2005 198.9 3.1% 2006 205.7 3.4% 2007 212.2 3.2% 2008 219.6 3.5% The City’s Living Wage Ordinance bases in crease on the CPI-U for Western States. Approved Budget FY10 231 City of Bozeman, Montana CITY OF BOZEMAN TRANSPORTATION G.O. BONDS REFUNDING DEBT SERVICE SCHEDULE Payment Principal Interest In terest Semi-Annual Principal Date Payment Rate Payment Payment Balance April 15, 2003 $3,480,000 July 1, 2003 $41,235 $41,235 3,480,000 January 1, 2004 49,483 49,483 July 1, 2004 49,483 49,483 3,480,000 January 1, 2005 49,483 49,483 July 1, 2005 $280,000 1.300 49,483 329,483 3,200,000 January 1, 2006 47,663 47,663 July 1, 2006 310,000 1.700 47,663 357,663 2,890,000 January 1, 2007 45,028 45,028 July 1, 2007 315,000 2.100 45,028 360,028 2,575,000 January 1, 2008 41,720 41,720 July 1, 2008 325,000 2.500 41,720 366,720 2,250,000 January 1, 2009 37,658 37,658 July 1, 2009 340,000 2.700 37,658 377,658 1,910,000 January 1, 2010 33,068 33,068 July 1, 2010 350,000 3.150 33,068 383,068 1,560,000 January 1, 2011 27,555 27,555 July 1, 2011 365,000 3.300 27,555 392,555 1,195,000 January 1, 2012 21,533 21,533 July 1, 2012 385,000 3.450 21,533 406,533 810,000 January 1, 2013 14,891 14,891 July 1, 2013 395,000 3.600 14,891 409,891 415,000 January 1, 2014 7,781 7,781 July 1, 2014 415,000 3.750 7,781 422,781 0 TOTALS $3,480,0 00 $792,955 $4,272,955 Approved Budget FY10 232 City of Bozeman, Montana CITY OF BOZEMAN G. O. BOND-LIBRARY #1 DEBT SERVICE SCHEDULE Payment Principal Interest In terest Semi-Annual Principal Date Payment Rate Payment Payment Balance January 1, 2002 $2,315,000 July 1, 2002 $59,130 $59,130 2,315,000 January 1, 2003 50,683 50,683 July 1, 2003 $85,000 3.500 50,683 135,683 2,230,000 January 1, 2004 49,195 49,195 July 1, 2004 90,000 3.500 49,195 139,195 2,140,000 January 1, 2005 47,620 47,620 July 1, 2005 90,000 3.750 47,620 137,620 2,050,000 January 1, 2006 45,933 45,933 July 1, 2006 95,000 4.000 45,933 140,933 1,955,000 January 1, 2007 44,033 44,033 July 1, 2007 95,000 4.000 44,033 139,033 1,860,000 January 1, 2008 42,133 42,133 July 1, 2008 100,000 4.000 42,133 142,133 1,760,000 January 1, 2009 40,133 40,133 July 1, 2009 105,000 4.000 40,133 145,133 1,655,000 January 1, 2010 38,033 38,033 July 1, 2010 110,000 4.000 38,033 148,033 1,545,000 January 1, 2011 35,833 35,833 July 1, 2011 110,000 4.100 35,833 145,833 1,435,000 January 1, 2012 33,578 33,578 July 1, 2012 115,000 4.250 33,578 148,578 1,320,000 January 1, 2013 31,134 31,134 July 1, 2013 120,000 4.300 31,134 151,134 1,200,000 January 1, 2014 28,554 28,554 July 1, 2014 125,000 4.400 28,554 153,554 1,075,000 January 1, 2015 25,804 25,804 July 1, 2015 135,000 4.500 25,804 160,804 940,000 January 1, 2016 22,766 22,766 July 1, 2016 140,000 4.600 22,766 162,766 800,000 January 1, 2017 19,546 19,546 July 1, 2017 145,000 4.750 19,546 164,546 655,000 January 1, 2018 16,103 16,103 July 1, 2018 150,000 4.800 16,103 166,103 505,000 January 1, 2019 12,503 12,503 July 1, 2019 160,000 4.900 12,503 172,503 345,000 January 1, 2020 8,583 8,583 July 1, 2020 170,000 4.950 8,583 178,583 175,000 January 1, 2021 4,375 4,375 July 1, 2021 175,000 5.000 4,375 179,375 0 TOTALS $2,315,000 $1,252,202 $3,567,202 Approved Budget FY10 233 City of Bozeman, Montana CITY OF BOZEMAN G. O. BOND-LIBRARY #2 DE BT SERVICE SCHEDULE Payment Principal Interest Interest Semi-Annual Principal Date Payment Rate Payment Payment Balance April 15, 2003 $1,685,000 July 1, 2003 $24,159 $24,159 1,685,000 January 1, 2004 28,991 28,991 July 1, 2004 $65,000 1.250 28,991 93,991 1,620,000 January 1, 2005 28,585 28,585 July 1, 2005 70,000 1.300 28,585 98,585 1,550,000 January 1, 2006 28,130 28,130 July 1, 2006 70,000 1.700 28,130 98,130 1,480,000 January 1, 2007 27,535 27,535 July 1, 2007 75,000 2.100 27,535 102,535 1,405,000 January 1, 2008 26,748 26,748 July 1, 2008 75,000 2.500 26,748 101,748 1,330,000 January 1, 2009 25,810 25,810 July 1, 2009 80,000 2.750 25,810 105,810 1,250,000 January 1, 2010 24,710 24,710 July 1, 2010 80,000 3.150 24,710 104,710 1,170,000 January 1, 2011 23,450 23,450 July 1, 2011 90,000 3.250 23,450 113,450 1,080,000 January 1, 2012 21,988 21,988 July 1, 2012 90,000 3.500 21,988 111,988 990,000 January 1, 2013 20,413 20,413 July 1, 2013 95,000 3.650 20,413 115,413 895,000 January 1, 2014 18,679 18,679 July 1, 2014 100,000 3.750 18,679 118,679 795,000 January 1, 2015 16,804 16,804 July 1, 2015 95,000 4.000 16,804 111,804 700,000 January 1, 2016 14,904 14,904 July 1, 2016 105,000 4.000 14,904 119,904 595,000 January 1, 2017 12,804 12,804 July 1, 2017 110,000 4.200 12,804 122,804 485,000 January 1, 2018 10,494 10,494 July 1, 2018 115,000 4.250 10,494 125,494 370,000 January 1, 2019 8,050 8,050 July 1, 2019 120,000 4.300 8,050 128,050 250,000 January 1, 2020 5,470 5,470 July 1, 2020 120,000 4.350 5,470 125,470 130,000 January 1, 2021 2,860 2,860 July 1, 2021 130,000 4.400 2,860 132,860 0 TOTALS $1,685,000 $717,004 $2,402,004 Approved Budget FY10 234 City of Bozeman, Montana CITY OF BOZEMAN LYMAN CREEK WATER REVENUE BONDS DEBT SERVICE SCHEDULE PHASE II Payment Principal Interest Semi-Annual Principal Date Payment Payment Payment Balance $316,712 November 23,1996 $7,272 $7,759 $15,031 309,441 May 23, 1997 7,450 7,581 15,031 301,991 November 23,1997 7,632 7,399 15,031 294,359 May 23, 1998 7,819 7,212 15,031 286,539 November 23,1998 8,011 7,020 15,031 278,528 May 23, 1999 8,207 6,824 15,031 270,321 November 23,1999 8,408 6,623 15,031 261,913 May 23, 2000 8,614 6,417 15,031 253,299 November 23,2000 8,825 6,206 15,031 244,474 May 23, 2001 9,041 5,990 15,031 235,432 November 23,2001 9,263 5,768 15,031 226,169 May 23, 2002 9,490 5,541 15,031 216,679 November 23,2002 9,722 5,309 15,031 206,957 May 23, 2003 9,961 5,070 15,031 196,996 November 23,2003 10,205 4,826 15,031 186,792 May 23, 2004 10,455 4,576 15,031 176,337 November 23,2004 10,711 4,320 15,031 165,626 May 23, 2005 10,973 4,058 15,031 154,653 November 23,2005 11,242 3,789 15,031 143,411 May 23, 2006 11,517 3,514 15,031 131,893 November 23,2006 11,800 3,231 15,031 120,094 May 23, 2007 12,089 2,942 15,031 108,005 November 23,2007 12,385 2,646 15,031 95,620 May 23, 2008 12,688 2,343 15,031 82,932 November 23,2008 12,999 2,032 15,031 69,932 May 23, 2009 13,318 1,713 15,031 56,615 November 23,2009 13,644 1,387 15,031 42,971 May 23, 2010 13,978 1,053 15,031 28,992 November 23,2010 14,321 710 15,031 14,672 May 23, 2011 14,672 359 15,031 0 TOTALS $316,712 $134,220 $450,932 Approved Budget FY10 235 City of Bozeman, Montana CITY OF BOZEMAN DOWNTOWN TAX INCREMENT BONDS DEBT SERVICE SCHEDULE PAYMENT DATE PRINCIPAL INTEREST PRINCIPAL BALANCE PAYMENT DATE PRINCIPAL INTEREST PRINCIPAL BALANCE 6,270,000 July 1, 240,000 92,051 3,525,000 July 1, 2008 270,000 73,111 6,000,000 January 1, 2022 92,051 January 1, 2009 73,111 July 1, 250,000 86,651 3,275,000 July 1, 150,000 137,644 5,850,000 January 1, 2023 86,651 January 1, 2010 137,644 July 1, 260,000 80,901 3,015,000 July 1, 155,000 134,644 5,695,000 January 1, 2024 80,901 January 1, 2011 134,644 July 1, 275,000 74,791 2,740,000 July 1, 160,000 131,544 5,535,000 January 1, 2025 74,791 January 1, 2012 131,544 July 1, 290,000 68,191 2,450,000 July 1, 165,000 128,344 5,370,000 January 1, 2026 68,191 January 1, 2013 128,344 July 1, 300,000 61,014 2,150,000 July 1, 175,000 125,044 5,195,000 January 1, 2027 61,014 January 1, 2014 125,044 July 1, 315,000 53,589 1,835,000 July 1, 180,000 121,544 5,015,000 January 1, 2028 53,589 January 1, 2015 121,544 July 1, 330,000 45,793 1,505,000 July 1, 190,000 117,944 4,825,000 January 1, 2029 45,793 January 1, 2016 117,944 July 1, 350,000 37,625 1,155,000 July 1, 195,000 114,144 4,630,000 January 1, 2030 37,625 January 1, 2017 114,144 July 1, 365,000 28,875 790,000 July 1, 205,000 110,244 4,425,000 January 1, 2031 28,875 January 1, 2018 110,244 July 1, 385,000 19,750 405,000 July 1, 210,000 106,144 4,215,000 January 1, 2032 19,750 January 1, 2019 106,144 July 1, 405,000 20,250 - July 1, 220,000 101,786 3,995,000 January 1, 2020 101,786 TOTAL Principal $6,270,000 July 1, 230,000 97,111 3,765,000 $4,317,196 January 1, 2021 97,111 TOTAL Interest Paid Approved Budget FY10 236 City of Bozeman, Montana GLOSSARY OF KEY TERMS ACCRUAL BASIS A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. AMERICAN RECOVERY & Federal legislation signed in early 2009. Commonly referred to as REINVESTMENT ACT the “Stimulus Bill” or “stimulus.” (ARRA) APPROPRIATION Legal authorization granted by City Commission to make expendi- tures and incur obligations. ARRA See “American Recovery & Reinvestment Act” ASSESSED VALUATION A value that is established for real and personal property for use as a basis for levying property taxes. (For the City of Bozeman, Prop- erty values are established by the Montana Department of Reve- nue.) ASSET Resources owned or held by a government which have monetary value. AVAILABLE (UNDESIGNATED) FUND BALANCE Refers to the funds remaining from the prior years which are avail- able for appropriation and expenditure in the current year. BOND A written promise to pay a sum of money on a specific date at a specified interest rate. The most common types of bonds are gen- eral obligation, revenue, and special assessment district bonds. These are most frequently used for construction of large capital projects such as buildings, streets, and water and waste water lines. BOND RATING An evaluation of a bond issuer’s credit quality and perceived ability to pay the principal and interest on time and in full. BOND REFINANCING The payoff and re-issuance of bonds, to obtain better interest rates and/or bond conditions. BUDGET Plan of financial operation, embodying an estimate of proposed expenditures for a given period (City of Bozeman’s budget is for a fiscal year July 1—June 30) and the proposed means of financing them. Upon approval by Commission, the appropriation ordinance is the legal basis for incurring expenditures. BUDGET AMENDMENT A procedure to revise the appropriation ordinance through action by the City Commission. Approved Budget FY10 237 City of Bozeman, Montana BUDGET CALENDAR The schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. BUDGET MESSAGE The opening section of the budget which provides the City Com mission and the public with a general summary of the most impor -tant aspects of the budget, changes from the current and previous fiscal years, and recommendations regarding the financial policy for the upcoming period. BUDGETARY BASIS This refers to the form of accounting utilized throughout the budget process. These generally take on of three forms: GAAP, Cash, and Modified Accrual. BUDGETARY CONTROL The control or management of a government or enterprise in accor- dance with an approved budget for the purpose of keeping expen- ditures within the limitations of available appropriations and avail- able revenues. CAPITAL BUDGET The Capital Budget comprises the capital improvements that are funded in the current budget year. CAPITAL EXPENDITURES The item has a unit cost over $5,000, benefits future periods, has a normal useful life of 1 year or more, has an identity that does not change with use (i.e., retains its identity throughout its useful life), and s identifiable and can be separately accounted for. Improve- ments to existing assets must add life and value to be included as a capital item. CAPITAL IMPROVEMENTS Expenditures related to the acquisition, expansion, or rehabilitation of an element of the government’s physical plant; sometimes re- ferred to as infrastructure. CAPITAL IMPROVEMENTS PROGRAM (CIP) A plan for capital expenditures needed to maintain, replace, and expand the City’s heavy equipment and public infrastructure (for example streets, parks, buildings, etc.) The CIP projects these capital equipment and infrastructure needs for a set number of years (5 years for City of Bozeman’s Program) and is updated an- nually to reflect the latest priorities, cost estimates and changing financial estimates or strategies. The first year of the adopted CIP becomes the basis of the City’s capital budget. CAPITAL OUTLAY Items that cost more than $5,000 and have a useful life of one year or more. CAPITAL PROJECT New facility, technology system, land or equipment acquisition, or improvements to existing facilities beyond routine maintenance. Capital projects are included in the CIP and become fixed assets. Approved Budget FY10 238 City of Bozeman, Montana CASH BASIS A basis of accounting in which transactions are recognized only when cash is increased or decreased. CDBG Community Development Block Grant. CIP See Capital Improvement Program. CONTINGENCY A budgetary reserve set aside for emergencies or unforeseen ex- penditures not otherwise budgeted. CONTRACTED SERVICES Expenditures for services performed by firms, individuals, not other city departments. DEBT LIMIT The maximum amount of gross or net debt which is legally permit- ted. DEBT RATIO Ratios which provide a method of assessing debt load and the abil- ity to repay debt which plays a part in the determination of credit ratings. They are also used to evaluate the City’s debt position over time and against its own standards and policies. DEBT SERVICE Payment of principal and interest related to long term loans or bonds. DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and inter- est. DEBT SERVICE FUND REQUIREMENT The amounts of revenue which must be provided for a Debt Ser- vice Fund so that all principal and interest payments can be made in full on schedule. DEFICIT The excess of an entity’s liabilities over its assets or the excess of expenditures over revenues during a single accounting period. DEPARTMENT A major administrative division of the City which indicates overall management responsibility for an operation or a group of related operations within a functional area. DEPRECIATION Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of physical elements, inadequacy, and obsolescence. DESTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM A voluntary awards program administered by the Government Fi- nance Officers Association to encourage governments to prepare effective budget documents. Approved Budget FY10 239 City of Bozeman, Montana DIVISION A group of homogenous cost centers within a department. ENTERPRISE FUND A fund established to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the gen- eral public on a continuing basis be financed or recovered primarily through user charges. ESTIMATE The most recent prediction of current year revenue and expendi- tures. Estimates are based upon many months of actual expendi- ture and revenue information and are prepared to consider the im- pact of unanticipated costs or other economic changes. ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. EXPENDITURES Decreases in net financial resources. FISCAL YEAR The time period signifying the beginning and ending period for re- cording financial transactions. The city's fiscal year begins on July 1 and ends on June 30 of each year. FIXED ASSETS Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. FTE See Full Time Equivalent. FULL FAITH AND CREDIT A pledge of a government’s taxing power to repay debt obligations. FULL TIME EQUIVALENT Also referred to as FTE. The yearly personnel hours worked by a position divided by the total available work hours for a full year (2080). FUND An accounting entity with a self-balancing set of accounts which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE As used in the budget, the excess of resources over expenditures. The beginning fund balance is the residual funds brought forward from the previous fiscal year. Also defined as current assets minus current liabilities in a governmental fund. GAAP See Generally Accepted Accounting Principles. Approved Budget FY10 240 City of Bozeman, Montana GENERAL FUND The fund used to account for all of the City’s financial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS (G.O. Bonds) Bonds for the payment of which the full faith and credit of the issuing government are pledged. These bonds usually require voter approval and finance a variety of public projects such as roads, buildings, parks and improvements. GOAL A statement of broad direction, purpose or intent based on the needs of the community. G.O. BONDS See General Obligation Bonds. GRANT A contribution by one government unit or funding source to an- other. The contribution is usually made to aid in the support of a specified function (e.g. public safety or drug enforcement,) but is sometimes for general purposes. IMPROVEMENT DISTRICT Special assessment districts formed by property owners who de- sire and are willing to pay for mutually enjoyed improvements such as lighting or street maintenance . INFRASTRUCTURE Facilities that support the daily life and growth of the city, for exam- ple, streets, public buildings, wastewater treatment, parks. INTERGOVERNMENT REVENUE Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. INTERNAL SERVICE FUND A fund used to account for the financing of goods or services pro- vided by one department or agency to other departments on a cost -reimbursement basis. LEASE-PURCHASE AGREEMENT Contractual agreements which are termed "leases", but which in substance amount to purchase contracts for equipment and ma- chinery. LEVY (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. LINE-ITEM BUDGET A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specific category. Approved Budget FY10 241 City of Bozeman, Montana LONG-TERM DEBT Debt with a maturity of more than one year after the date of issu- ance. MANDATE Legislation passed by the state or federal government requiring action or provision of services and/or programs by the City. Exam- ples include the Americans with Disabilities Act, which requires such actions as physical facility improvements and provision of specialized equipment for public recreation and transportation. MILL LEVY Rate applied to Assessed Valuation to determine property taxes. A mill is 1/10th of a penny, or $1.00 of tax for each $1,000 of as- sessed valuation. OBJECT As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the re- sults obtained from expenditures). Examples are personnel ser- vices, contracted services, and supplies and materials. OBJECTIVE A desired outcome-oriented accomplishment that can be measured and achieved within a given time frame, and advances the activity or organization toward a corresponding goal. OPERATING BUDGET The portion of the budget that pertains to daily operations that pro- vide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utili- ties, materials, and services. ORDINANCE A formal legislative enactment by the City Commission. If it is not in conflict with any higher form of law, such as state statute or con- stitutional provision, it has the full force and effect of law within the boundaries of the City. OUTSTANDING BONDS Bonds not yet retired through principal payment. OVERLAPPING DEBT The City’s proportionate share of the debt of other local govern- mental units which either overlap it or underlie it. The debt is gen- erally apportioned based on relative assessed value. PAYMENT IN LIEU OF TAXES Also referred to as PILT. Payments made in lieu of taxes from an- other government or entity. PERFORMANCE BUDGET A budget that focuses on departmental goals and objectives rather than line items, programs, or funds. Workload and unit cost data are collected in order to assess effectiveness and efficiency of ser- vices. PERSONNEL SERVICES Items of expenditures in the operating budget for salaries and Approved Budget FY10 242 City of Bozeman, Montana wages paid for services performed by City employees, as well as the fringe benefit costs. PROPERTY TAX A levy upon each $100 of assessed valuation of real and personal property within the City of Bozeman. RESOLUTION A special or temporary order of a legislative body (City Commis- sion) requiring less legal formality than an ordinance or statute. RESOURCES Total amounts available for appropriation including estimated reve- nues, fund transfers, and beginning fund balances. REVENUE Funds that the government receives as income. It includes items such as tax payments, fees for specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. REVENUE BONDS Bonds sold for constructing a proj ect that will produce revenue for the government. That revenue is pledged to pay the principal and interest of the bond. RISK MANAGEMENT An organized attempt to protect a government’s assets against ac- cidental loss in the most economical method. SPECIAL IMPROVEMENT DISTRICT (SID) An area defined and designated for improvements, often financed with bond proceeds, that specifically benefit the property owners within the area of the district. Debt is repaid through annual as- sessments to property owners. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or of major capital projects) that are legally restricted to expenditure for speci- fied purposes. STATE SHARED REVENUE Revenues levied and collected by the state but shared with local governments as determined by state government. Entitlement funds received by the City form the state of Montana is the largest State Shared Revenue. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not refer to specific charges made against particular property for current or permanent benefits, such as special assessments. TIF Tax Increment Financing; A method of using incremental in- creases in property tax values to fund the improvements or efforts of a designated area. Approved Budget FY10 243 City of Bozeman, Montana TRANSFERS IN/OUT Amounts transferred from one fund to another to assist in financing the services fro the recipient fund. UNRESERVED FUND BALANCE The portion of a fund’s balance that is not restricted for a specific purpose and is available for general appropriation. USER CHARGES OR FEES The payment of a fee for direct receipt of a public service by the party benefiting from the service. WORKLOAD INDICATOR A unit of work to be done (e.g. number of permit applications re- ceived for the number of burglaries to be investigated.) WRF Water Reclamation Facility; commonly referred to in the past as a Wastewater Treatment Plant.