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HomeMy WebLinkAbout2010 06 01 City Manager Recommended Budget City Manager’s Recommended Budget 2010-2011 City of U ozeman, Montana CM Recommended Budget FY11 2 City of Bozeman, Montana CM Recommended Budget FY11 3 City of Bozeman, Montana CITY OF BOZEMAN, MONTANA FISCAL YEAR 2010-2011 CITY MANAGER’S RECOMMENDED OPERATING AND CAPITAL IMPROVEMENT BUDGET CITY COMMISSION Jeff Krauss— Mayor Sean Becker—Deputy Mayor Cynthia Andrus—Commissioner Chris Mehl—Commissioner Carson Taylor—Commissioner CITY MANAGER Chris Kukulski - City Manager CITY STAFF Anna Rosenberry, CP A—Finance Director Stacy Ulmen—City Clerk CM Recommended Budget FY11 4 City of Bozeman, Montana PUBLIC REVIEW & PARTICIPATION _______________________________________________________________________________________________ The City encourages open and transparent government—and offers multiple ways to ac- cess this document in an effort to better inform City residents and property owners. • This document is available on the City of Bozeman’s websit e at www.bozeman.net , and • It is also available for review in the office of the Clerk of Commission of the City of Bozeman during regular business hours (8 a.m. to 5 p.m. Monday th rough Friday) at 121 N. Rouse, Bo zeman Montana, and • It is available for review at th e Bozeman Public Library, and • Copies may be purchased fr om the Finance Departmen t, 121 N. Rouse, Bozeman Montana for $35. The public is strongly encouraged to attend all wo rk sessions and pub lic hearings held prior to final adoption of the budget. • Notices for these meetings are published in the legal adv ertisements of the Bozeman Daily Chronicle newspaper, and • Notices for these meetings are posted on the City’s website at www.bozeman.net. • Public Meetings of the City Commission are broadcast live on local-cable Channel 20. Meetings are also re-bro adcast throughout the week. CM Recommended Budget FY11 5 City of Bozeman, Montana DISTINGUISHED BUDGET PRESENTA TION AWARD FOR FY2008-2009 ______________________________________________________________________ The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentati on to the City of Bozeman for its annual budget for t he fiscal year beginning July 1, 200 8. The City has received this award for each b udget it has prepared in the past 18 years. In order to receive this award, a government al unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. This award is valid for a peri od of one year only. We believe our current budget contin- ues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility fo r another award. CM Recommended Budget FY11 6 City of Bozeman, Montana Table of Contents I ntroduction Page 3 Transmittal Letter: Budget Message 9 Core Values 16 Vision Statement, Mission Statement, Goals 17 Adopted Work Plan 18 Demographic and Statistical Information 24 Financial Policies 26 Financial Structure 32 Budget Process 37 Organizational Chart 42 Summaries Financial Summaries 44 Mill Levies & Mill Values 48 Appropriations by Type and Appropriations by Fund 49 Legal Debt Limit and Bond Rating 50 Staffing Summary 51 Revenues, Expenditures, and Fund Balances Revenue Trends & Analysis 52 Expenditure Trends & Analysis 57 Fund Balance & Working Capital Analysis 62 Revenue & Expenditure Details by Fund—Table 65 General Government 81 City Commission 83 City Manager 87 Municipal Court 93 City Attorney 98 Finance 103 Planning 109 Facilities Management 114 Information Technology 117 Public Safety 121 Police 122 Fire 128 Building Inspection 134 Parking 140 Planning Processes 23 CM Recommended Budget FY11 7 City of Bozeman, Montana Table of Contents (cont’d) Public Services 145 Public Services Administration 146 Streets 152 Water Plant 158 Water Operations 164 Wastewater Operations 169 Wastewater Plant 174 Solid Waste Collection 179 Solid Waste Recycling 183 Vehicle Maintenance 186 Public Welfare 191 Cemetery 192 Parks 196 Forestry 201 Library 205 Recreation 211 Community Development 217 Other 221 Non-Departmental 222 General Obligation (GO) Bonds 225 SID Revolving Fund 227 SID & TIF Bonds 229 Appendices 231 Capital Expenditures Summary 232 Water & Wastewater Rate Increases 233 US Consumer Price Index 234 Transportation GO Bond Debt Schedule 235 Library GO Bond #1 Debt Service Schedule 236 Library GO Bond #2 Debt Service Schedule 237 Lyman Creek #1 & #2 Rev. Bond Schedule 238 Downtown Tax Increment Bond Schedule 239 Glossary of Key Terms 240 CM Recommended Budget FY11 8 City of Bozeman, Montana CM Recommended Budget FY11 9 City of Bozeman, Montana CITY MANAGER’S BUDGET MESSAGE ___________________________________________________________ June 7, 2010 Bozeman City Commission: I am pleased to present the City’s Recommen ded Budget for Fiscal Year 2010-2011 (FY11). As our community and citizens have been weat hering the effects of this prolonged reces- sion, this organization has been working hard to develop responsible spending plans and creative ways to conserve resources and deliv er quality services to Bozeman’s residents and visitors. This fiscal year marks the third year of our belt-tightening efforts; what started in March and April of 2008 (FY09 budget development) is now carrying into the FY11 budget. We continue to seek opportunities to invest in pr ojects that improve efficiency in our opera- tions, and continue to make the difficult fund ing and staffing choices that these times re- quiring of all local governments. Changes during the past 12 months: Building Activity: Local building activity has many impacts on the operations and fi- nances of the City; from the workload and revenues in the Planning and Building Inspec- tion Divisions to the amount of funding av ailable for Impact Fee programs and increases in Property Tax dollars due to new construction. As with the rest of the nation, credit and other economic factors began effecting the amount of subdivision and construction activity we were seeing come through the doors of our Planning and Building Inspection Divisi ons in early 2008. This trend continued through FY09. During FY10, Planning and Building activities have continued to decline below their FY09 levels; however, we do continue to see mode rate activity in our City. Our FY11 estimates for Building and Planning revenues mirror the FY 10 actual receipts. We continue to monitor the revenue and workload status of the Building Inspection and Planning Depart- ments on a monthly basis, and report to the Commission on a quarterly basis. Property Tax Revenues from New Construction: During 2009, local taxable con- struction continued to decline. Based on ou r building permit values, we have estimated a 2% increase in property taxes from new cons truction for the FY11 preliminary budget. This estimate continues to be one of the most uncertain elements of our budgeting process. We will have final Certified Values for new co nstruction from the State of Montana in Au- gust, prior to final budget approval. Bond Rating Upgrade: In April 2010, Standard and Poor’s reviewed their 2007 Rating of the City’s Downtown Tax Increment Bonds. Their rating at the time of bond issuance was BBB. They have upgraded their rating to BBB+, citing an outlook that “the district will maintain good coverage levels at a minimum through continued growth in its tax base.” This is a positive indicator for our prominent, historic downtown area. CM Recommended Budget FY11 10 City of Bozeman, Montana Mandeville Farm Judgment: In December 2009, the Montana Supreme Court ruled against the City in our appeal of Delaney v. Ci ty of Bozeman. At issue was the City’s pur- chase of the Mandeville Farm property in 2003. Delaney was awarded $3 Million. The City and MMIA are working towards a judicial determination as to whether the City or the MMIA is responsible for the payment. Currently the MMIA has paid the judgment, subject to a non-waiver provision that could require the City to reimburse the MMIA, if a court finds the City is obligated for a portion of the judgment. The costs associated with this legal process are estimated to be $50,000 for FY11 and have been included in the City Attorney’s Budget. Sewer Plant Construction: Fiscal Year 11 will see the final full-year of construction on this critical, $54 Million project. We plan to issue the final $9.5M of debt related to the project in the coming fiscal year. Substantia l completion of the project is estimated to oc- cur in October 2011. Water Plant Design: The slowdown in community growth gave us a bit of headway in our existing water capacity. As a result, we re-analyzed water rates and recommended a 5 -year plan of 3.2% rate increases each year, wi th construction on the new plant to begin in April 2011. This budget includes $5.7 Million in construction spending on the project. We anticipate having our full loan commitments in place for the project prior to August 2010. State & Federal Stimulus Funding: With the passage of the American Recovery & Rein- vestment Act of 2009 (ARRA) and the Stat e’s House Bill (HB) 645—Montana Reinvest- Entity Description/Source Eligible Use/Identified Use Amount STATE  Department  of  Commerce  HB645—Local   Government   Infrastructure  Grants   Vehicle  Maintenance  Shop       ADA  Pedestrian  Ramps      Bogert  Park  Tennis  & Basketball  Courts      Bogert  Park  Sidewalk  Replacement        Depot  Park  ‐ Phase  2  Improvements      North  7th  TIF  Sidewalk  Improvements           $                 277,000.00   90,000.00   90,000.00   35,000.00   18,600.00   110,400.00    STATE  Department  of  Environmental  Quality  ‐ SRF   Program   Water  Reclamation  Facility  ‐ Admin  Lab   Building    $                 800,000.00    STATE  Department  of  Commerce  ‐ Treasure  State   Endowment  Program  (TSEP)  Water  Reclamation  Facility   ‐ Digester   Complex    $                 500,000.00    FED  Department  Of  Justice  ‐ Edward  Byrne  Me ‐ morial  Justice  Assistance  Grant    Electronic  Police  Ticketing   $                   67,500.00    FED  Department  of  Energy ‐ Energy  Efficiency   Conservation  Block  Grants   City   Lighting  & Furnace  Improvements/ Bus  Shelters/Emissions  Monitoring    $                 175,500.00    STATE  Department  of  Commerce  ‐ HB645  Historic   Preservation  Grant   Story  Mansion  Insulation   $                    24,334.00    STATE  Department  of  Environmental  Quality  ‐   Recycling  Promotion  Grant   Recycling  Bins  for  Public  Schools  & School   Outreach    $                   14,117.00     Total  Awarded:   $            2,202,451.00    CM Recommended Budget FY11 11 City of Bozeman, Montana ment Act, we aggressively sought stimulus dollars for local needs. Since February 2009, we applied for $8.5 Million and were award $2.2 Million. We are now in the process of bringing these important projects to realit y—and complying with all of the federal and state rules regarding the various grant programs. Staffing Levels and Changes Reductions: During FY09 and in the course of developing, adopting, and implementing the FY10 budget, we made decisions to reduce staffing levels through attrition, reduced hours, or lay-offs. The table below shows FY09 & FY10 position reductions that have been made in order to balance staffing levels with workloads, and conserve resources where pos- sible. For FY11 : In November 2007, local voters approved increasing our tax levy to add staff to both the Police and Fire Departments. FY11 ma rks the final year of additional Police Of- ficers funded by the Levy. The Levy also approved funding three Battalio n Chief positions within the Fire Depart- Position Reductions—Economic Downturn Number of Full-Time E quivalent Positions Building Inspection 6.0 FTE Finance Office 1.00 FTE Fire Department 0.5 FTE Information Technology 0.12 FTE Library 0.5 FTE Planning Department 3.85 FTE 11.97 Full-Time Equivalent Positions Positions—FY11 Recommended Budget Number of Full-Time E quivalent Positions Police Officers—Levy Approved 4.0 FTE Fire Department—Battalion Chiefs (3.0 FTE) City Manager’s Office—Executive Assistant (1.0 FTE) Finance Department—SID Clerk (0.25 FTE) Library—Library Assistant 0.5 FTE Legal Department—Administrative Assistant 0.5 FTE Municipal Court—Court Clerk 1.0 FTE Vehicle Maintenance Shop—Mechanic 1.0 FTE 2.75 Full-Time Equivalent Positions—Net Increase CM Recommended Budget FY11 12 City of Bozeman, Montana ment, as a result of adding a third Fire Stat ion to the City. After careful consideration and operation of the three stations for nearly a year, we have decided to not hire the Bat- talion Chief positions in the coming year. We will analyze the need for these positions go- ing forward but will not be levying taxp ayers to fund the positions in FY11. See page 51 for the full listing of positions included in the FY09, FY10 & FY11 budgets. General Fund Unreserved Fund Balance: The City’s Charter requires we establish a minimum level of General Fund Unreserved Fund Balance, in accordance with the Gov- ernment Finance Officer’s Association (GFOA) Best Practices. The GFOA significantly changed their Best Practice Recommendation in October 2009. As a result, the Commis- sion increased the required minimum from 12% to 16 2/3%. This budget will result in an ending FY11 General Fund Unreserved Fund Balance of $3.6 Million, or 15.9% of budget General Fund operating revenues, based on the following as- sumptions: • Full Utilization of FY10 Appropriations, and • Full Collection of FY10 Revenues, and • Sale of City Hall and Close of Construction Fund, and • Close of Library Construction Fund. Work Plan On February 20, 2010, the Commission adopted a work plan of new initiatives and ongo- ing priorities for 2010 and 2011, in an effort to assist staff in allocating resources and time. They established New Policy Initiative s and Ongoing Priorities, which are detailed in full, beginning on page 18. The New Policy Initiatives are: 1. Enhance Downtown Development Opportunities 2. Reform the development review pr ocess without d ecreasing quality 3. Economic Development 4. Develop a plan to address de ferred infrastructure maintenance 5. Determine future of Mandeville Farm & Story Mansion   Additional Debt: This budget anticipates final borro wing of $9.5M for the Water Reclama- tion Facility construction from the State’s Revolving Loan Fund. These revenue bonds are required to be paid from sewer-system rate-payers and do not impact the City’s Gen- eral Obligation debt limits. While the new Water Treatment Plant will requi re substantial borrowing through comple- tion, we don’t anticipate needing to borrow f unds in FY11. We will secure loan commit- ments in FY11 and begin borrowing in FY12. This borrowing will be secured by water- system rate-payers. Project FY11 Amount Debt Type Water Reclamation Facility $9.5 Million, 20 year term, Final Draws. Wastewater Revenue Bond, State Revolving Loan Fund CM Recommended Budget FY11 13 City of Bozeman, Montana Mill Levy Comparisons, With the implementation of our Public Safe ty related levies, our mill levy has drifted higher, to number four of ten, for comparable communities in our state. The table below shows the city tax levy for a number of communities in Montana. West Yellowstone and Whitefish both utilize Local Option Resort Taxes as an alternative/ supplement to property taxes, which the City of Bozeman is currently prohibited from by state law. Residential City Property Taxes for FY08, FY09 and ESTIMATED for FY10. For four of the past five years, the City’s property tax levy has moved downward. The City’s total tax levy was decreased by 3 mills in FY06, as a planned savings of taxing au- thority. In FY07, the Fire Equipment le vy expired, and a net 4.48 mill decrease was achieved. In FY08, 9 mills came off the city’s general tax levy as a result of the 911 Dis- patch vote. And, in FY10, 0.97 mills were re duced due to savings in the Police & Fire De- partments. In November 2007, the voters of the City appr oved increases in the City’s general taxing authority for the following items: City 2008 Census Estimates FY2004 Mills FY2009 Mills Levy Rank Missoula 68,202 176.32 222.45 1 Havre 9,575 178.74 219.85 2 Livingston 7,500 163.20 198.12 3 Bozeman 39,442 163.31 171.16 4 Kalispell 21,182 149.74 170.23 5 Billings 103,994 110.23 163.76 6 Great Falls 59,251 124.33 162.76 7 Belgrade 8,145 99.34 149.78 8 Helena 29,351 114.71 149.29 9 Whitefish* 8,281 87.14 112.22 10 West Yellowstone* 1,511 43 79.19 11 Purpose FY09 FY10 FY11 & Beyond Police Department: Staffing Increase 4 Mills Total 9 Mills Total 14 Mills, No sunset Fire Department: Staffing Increase 12 Mills, each year No Sunset 12 Mills, each year No Sunset 12 Mills, each year No Sunset Fire Department: Equipment and Capital Replacement Reserve 4 Mills, each year No sunset 4 Mills, each year No sunset 4 Mills, each year No sunset CM Recommended Budget FY11 14 City of Bozeman, Montana For FY09, the total approved levy increase wa s 20 mills. The City did not immediately utilize the full amount of the 12 Mill Fire Department Staffing Increase due to award of a $948,825 SAFER Grant; that levy will increase to its maximum level in FY13, upon full expiration of the 4-year grant. The City’s FY10 city tax levy was adopted at 170.19 Mills. This was a decrease of 0.97 mills from the prior year. Although the SAFER grant for the year was declining, we credited approximately $510,000 of Police and Fi re vacancy savings and mid-year budget cuts, and temporary equipment reductions to reducing the levy in FY10 by 7.44 mills. For FY11, we have reduced the estimated le vy for the FY11 Safer Grant and Battalion Chief positions, and 911 related mills. This results in a tax levy of 181.95 mills, nearly 15 mills ($1.67 Million) lower than our statutory limit. Full details on the estimated levy can be found in Mill Levies and Mill Value, page 48. The median home “assessed market value” represents the value on the tax roll for a home within the Bozeman city limits. This is the value of the property after the “homestead exemption” is applied (approx 32%). Median simply means that half of the homes in the city have a higher value and half have a lower value. The median value taxable value has not changed significantly on the tax roll due to our reappraisal cycle. General Taxes Cost per Mill For FY10, the value of one mill increased 5.5% to $78,290. Taxable values for the city have had an average annual increase of 8.1% for the past 5 years. With slowing construc- tion activity, we anticipate a 2% increase for FY11. The FY11 Recommended Budget is based on an estimated mill value of $79,856. City residents living in the median residential home will pay approx $2.83 for each mill the city levies. In FY11, that is estimated to total $516, or $43.00 per month. City-wide Street and Tree Assessments City property owners pay annual street and tree assessments based on the square footage of the lot they own. These assessments ar e the major funding for Street Maintenance and Forestry Divisions. The recommended budget is based on a 5% increase in the Street as- sessment, resulting in an annual assessment of $88.70 for the average sized lot. A portion of this increase (2%) is recommended to be set aside to fund a Curb Replacement Reserve. Assessed Market Value (~32% exemp- tion) FY09 Taxable Value FY09 City Tax (Levy = 171.16) FY10 Taxable Value FY10 City Tax (Levy = 170.19) Median Home = $94,000 $2,838 $485 $2,838 $483 $150,000 $4,710 $808 $4,710 $801 $200,000 $6,280 $1,077 $6,280 $1,068 ESTIMATED FY11 City Tax (Levy = 181.95) $516 $857 $1,143 FY11 *EST Taxable Value $2,838 $4,710 $6,280 CM Recommended Budget FY11 15 City of Bozeman, Montana The recommendation is to increase the Tree assessment by 4%, resulting in an annual as- sessment of $16.86 for the average sized city lot. Combined, the annual increase over the previous year is $4.86 for owners of an averaged sized lot in the city. Water & Sewer Rates City property owners are by-and-large require d to utilize the city’s water and sewer treat- ment systems. The adopted facility plans out line large capital projects will need to be funded in the coming years. The Commission adopted two-year rate resolutions in August of 2009. They include a 3.2% increase in water rates each year, and a 10.2% increase in sewer rates each year. For FY11, the average residential cu stomer will see a combined monthly increase for these services of $3.57/month, or $42.84 per year. In Conclusion Governments, businesses, and households ar ound the country remain significantly im- pacted by these difficult economic times. We believe our strategy of spending reductions during the early part of this recession, comb ined with monthly and quarterly monitoring, have helped us stay in front of a number of financial problems. We will continue to utilize this strategy to help ensure Bozeman stays a safe, affordable, and beautiful community. As always, this spending plan could not have been developed without the input and advice of dozens of people, from citizens to staff me mbers to Commissioners. We greatly appre- ciate their assistance in this process. Respectfully, _______________________________________ _____________________________________ Chris Kukulski, City Manager Anna Rosenberry, Finance Director Lot Size FY09 Approved 7% Streets & 0% Trees FY10 Approved 2% Streets & 0% Trees Small= 5,000 sq ft. Streets—$55.21 Trees—$10.81 Streets—$56.31 Trees—$10.81 Average = 7,500 sq ft. Streets—$82.83 Trees—$16.22 Streets—$84.48 Trees—$16.22 Large = 10,000 sq ft. Streets—$110.43 Trees—$21.63 Streets—$112.64 Trees—$21.63 FY11 Recommended 5% Streets & 4% Trees Streets—$59.12 Trees—$11.24 Streets—$88.70 Trees—$16.86 Streets—$118.27 Trees—$22.50 Average Residential Customer FY09 Monthly Bill 9% Increase Sewer FY10 Monthly Bill 3.2% Increase Water 10.2% Increase Sewer Water $30.73 per month $31.71 per month Sewer $22.74 per month $25.06 per month Total $53.47 per month $56.77 per month FY11 Monthly Bill 3.2% Increase Water 10.2% Increase Sewer $32.72 per month $27.62 per month $60.34 per month CM Recommended Budget FY11 16 City of Bozeman, Montana CITY OF BOZEMAN Core Values ____________________________________________________________ The City’s core values were adopted in 2005 by City Commi ssion Resolution No. 3832. They were developed through extensive disc ussion the City Ma nager had with staff groups from all departments, including department directors. These core values are what create the culture of our organization. Integrity Be honest, hardworki ng, reliable and accountable to the public. Leadership Take initiative, le ad by example, and be open to innovative ideas. Service Work unselfishly for our co mmunity and its citizens. Teamwork Respect others, welcome citizen involvement, and work together to achieve the best result. CM Recommended Budget FY11 17 City of Bozeman, Montana CITY OF BOZEMAN Vision, Mission, and Goals ____________________________________________________________ Vision: Bozeman, Montana: The most livable place. Mission: To enhance the quality of life through excellence in public service. Goals: 1. Encourage and promote opportunities for citizenship. 2. Provide and communicate quality customer service. 3. Build a strong team of staf f, elected officials and citizens. 4. Anticipate future service demands and resource deficiencies and be proactive in addressing them. 5. Develop a visually appea ling and culturally rich community. 6. Commit to a strong financial position. 7. Provide excellent and equita ble public services which are responsive to the community within available resources . CM Recommended Budget FY11 18 City of Bozeman, Montana CITY OF BOZEMAN 2010-2011 Adopted Work Plan ____________________________________________________________ New Policy Initiatives Enhance Downtown Development Opportunities Utilize the federal HUD grant for the blast site (Finance, CM) Conduct a "Full cost & benefit study: social, economic & tra ffic considerations for one- way conversion to 2-way, shared lanes, streetscape improveme nts and truck route modifications" as recommended by the Downtown Plan. (Engineers) Increase density in the B-3 district. Bo zeman Community Plan (BCP) Implementation Policy 8, 9, 16, 21a, 22, 27, 81. (Planning) Implement the remaining parking recommendati ons identified in the downtown plan and review and update for the Downtown Park ing SID/Cash-in-lieu program. BCP Im- plementation policies 2, 3, 9, 10, 11. (Planning, Parking) Amend UDO to incentivize downtown redevelopment and the construction of multi- story buildings (Planning) Reform the development review process without decreasing quality Increase the Planning Director and City Engi neer’s responsibilities to make administra- tive approvals of projects as recommended in the Community Plan. (Planning, Engi- neers) Amend the Sign Code (Planning) Review DRB & DRC review procedures. (Planning) Improve coordination between planning, engi neering and building (Engineers, Planning, Building) Economic Development Hire the Economic Development Ombudsman (CM) Work as a catalyst to bring the Chamber, Prospera, MSU and the C ity together (CM) Increase salability of lots, final plat exte nsions, infrastructure guarantees (Planning, En- gineers) Support the Economic Development Council (CM) Partner with MSU and all community stakehol ders to develop a two-year college (City Commission) Develop a plan to address deferred infrastructure maintenance. Water Distribution System – the facility plan identifies 54,506 lineal feet (LF) of ex- isting water mains that are undersized a nd need to be replaced at a cost of $11,768,253 and 53,661 LF of undersized water mains that need to be upgraded to meet fire flows on a max day at a cost of $11,659,652. (Engineers) CM Recommended Budget FY11 19 City of Bozeman, Montana CITY OF BOZEMAN 2010-2011 Adopted Work Plan ____________________________________________________________ New Policy Initiatives Sewer Collection System - improvements were identified in the 1998 Facility Plan. The 2005 Plan recommended lines be TV inspected to determine the greatest need. The projects identified in the 1998 Plan con tinue to be completed, but as annual tele- vising continues, other more urgent projects may be identified and completed. (Engineers) Street System - there are currently 27 miles of city streets which are in need of overlay treatments and 25 miles of st reets which are in need of chip sealing. At our current rate of investment it would take us appr oximately 18 years to overlay the streets which need treatments if no further deterioration of the remaining streets took place. The street system includes the curbs and street related storm water. (Engineers) Sidewalks. §12.20.035 BMC requires abutting owners to repair sidewalks, which En- gineering Dept oversees. §12.20.060 BMC pr ovides City Commission can order a sidewalk or curb to be constructed. (Engineers) Facilities. Implement recommendations contained within Facility Condition Index Plans (CM) Police Station & Municipal Courts - Develop a plan to replace our municipal courts and police station (Police) Determine future of Mandeville Farm & Story Mansion (CM) Utilize the Economic Development Council to make recommendations regarding Man- deville Farm - Preliminary pl at expires April 2011 (CM) Develop a transition plan for the Story Mansion based on the December 8, 2008 ap- proved motion. (City Commission) “Authorize the City Manager to sign the Aw ard of Bid to R & R Taylor Construction as the General Contractor/Construc tion Manager in the amount of $1,071,242 as authorized by the 2008-2009 budgets and di rect staff to br ing back the neces- sary budget amendment from the Gene ral Fund not to exceed $391,222 to be paid back within 24 months either through fundraising or by selling the mansion starting on January 1 of 2011 (originally stat ed 2010 but he clarified later on in discussion).” 2 nd Tier New Initiatives Initiate ballot amendments for the 2010 election (CM, City Commission) Meet with prior Study Commission Term of the City Manager’s Contract? Selling/Leasing property via Ordinance? Other amendments? Develop a policy that determines when specialty event insurance is required; parades? events on public land? facility rentals? (CM) CM Recommended Budget FY11 20 City of Bozeman, Montana CITY OF BOZEMAN 2010-2011 Adopted Work Plan ____________________________________________________________ Ongoing Priorities City Attorney Office Complete Code Codification Write language as required in the city charter for the 2010 ballot Close out CALA - receive full reimbursement from Pacific Develop a contract routing/review policy Develop a program to track criminal case data regard ing the number of convictions, pleas, and acquittals for each charge Rewrite Title 2, BMC - Organizational Structure Amend Commission Rules of Procedure Abate Bridger View Trailer Park and Story Mill nuisances Clarify liability coverage for boards Amend ordinances related to the N7URB powers a nd review other URB/TIF boards for codification Work with Ethics Board RE: Changes to Code of Ethics for Conflict of Interests City Manager's Office Complete the recruitment and selection of a new Police Chief and Planning and Community Develop- ment Director and integrate into the leadership team Complete an in depth analysis of the criminal ju stice process including law enforcement, the prosecution and public defender offices and th e City's two Municipal Courts. Enhance and expand partnerships with MSU Initiate legislative changes in the 2011 session Local option tax - 100% for property tax relief Issues related to electronic document retention Reform DUI laws - review fines Permissive medical levy an d Health Savings Accounts Impact of State-funded public defender system Protect entitlement share program Update the Americans with Disabilities Act 1992 Transition Plan Complete analysis of leash free park trial after 1 st year of implementation Finance Department Successful financing of WRF project Update water & sewer rate studies for FY11- FY15 Develop direct and indirect cost a llocations/charges for all City grants Update of existing Impact Fee Studies Successful financing of WTP project Resolve lighting district issues Complete Community Climate Action Plan Update Municipal Climate Action Plan Contract for a Solid Waste/Recycling Rate study Fire Department Complete Insurance Services Organization re-rating analysis Conduct audit of fees for Building Division and Fire Inspection Services CM Recommended Budget FY11 21 City of Bozeman, Montana CITY OF BOZEMAN 2010-2011 Adopted Work Plan ____________________________________________________________ Ongoing Priorities Human Resources Director Implement reorganization of HR de partment to include employee recruitment and selection, benefits, payroll and training Complete rewrite of the Employee Handbook Develop employee training program for all mandated training Audit of qualifying dependents for group health insurance Analysis of health insurance in base continuation for retirement purposes IT Director Resolve software communication conflicts be tween the courts, legal, PD and finance Create a City-wide policy for preserving documents for litigation and electronic discovery Continue developing the web site to provide information to the public. Develop and implement appropriate internet sit es to inform, educate and involve the community Library Resolve pedestrian access/parking concerns such as snow removal at the Library Complete Library staffing study to determine future needs related to expanded library hours, technology, and maintenance needs Host Montana Library Association Conference in April 2010 Continue to work with the City on South Wallace Avenue de velopment/ Library interface Complete master plan for Library grounds Parks, Recreation & Cemetery Department Complete CTEP College/Huffine Pathway project Replacement of filter system and ADA chairlift at Bogert Pool Replacement of natatorium lighting at Swim Center Identify future CTEP projects Complete Cemetery Master Plan Complete analysis of a Parks Maintenance Dist rict or other funding sources - MSU intern Support community efforts to enhance Bozeman Cr eek as an asset throughout our parks and open spaces. Planning & Community Development Department Complete Impact Fee Study Updates (water, sewer, streets, fire) - Required by Section 3.24.100.J, BMC; BCP Implementation Policy 14, 75, 77, 80, 84 Regulate the location of medical marijuana dispensaries (Planning) Amend UDO to address the timing of installation of sidewalks and address improvement warranties, BCP Implementation Policy 2, 4, 12c, 15, 66, 70-72, 74, 84 Amend Casino Ordinance Update the Historic Structures Inventory – BCP Implementation Policy 4, 9, 11a, 16b, 21a, 24 Update the fee schedule for the Planning Depa rtment - BCP Implementation Policy 2, 80 Implement TIF District plans – BCP Implementation Policy 16, 19, 44; North 7th - sidewalk installation project on E. side now underway. North East Neighborhood - Depot park project expected to be bid this spring Downtown CM Recommended Budget FY11 22 City of Bozeman, Montana CITY OF BOZEMAN 2010-2011 Adopted Work Plan ____________________________________________________________ Ongoing Priorities Police Department Complete implementation of electronic ticketing and re porting system to include police, records, prose- cution and municipal courts Create a traffic division Build and improve community/PD relations through the development and implementation of new pro- grams consistent with community policing Recruit, hire and train a full staff of officers who exemplify the department’s code of conduct and oath of office Participate in County Master Plan process to id entify future police and c ourt facility at Law and Justice Center Adopt an ordinance requiring all drivers to use ha nds-free devices while using their cellular phones and to prohibit texting while driving Public Services Department Manage Water Reclamation Facility expansion ($54M) - anticipated completion of Phase I is January 2012 Complete design and award constr uction bid for the new Water Treatment Plant ($40.7M, April 2011) Complete Vehicle Maintenance/HRDC facility on time and within budget Complete shops complex remodel within budget Identify funding for, and install energy recovery system at the WRF if 100% funding can be obtained Involve Commission in critical decisions regarding Sourdough/Mystic Lake Dam Implement water conservation plan Review Development Plan (Phase 1, to be completed July 2010) Complete Forest Management Plan. Coordi nate with USFS Bozeman Municipal Watershed Management Plan. Complete design of College Street from 11th to Main Street Develop and implement a long term plan to manage the Bozeman Solvent Site Assist other city departments with contract review/oversight a nd project development Identify areas of the current Backflow Protecti on Ordinance that are not/cannot be enforced CM Recommended Budget FY11 23 City of Bozeman, Montana CITY OF BOZEMAN Planning Processes ____________________________________________________________ The City plans for the long -term needs of our commun ity through a number of efforts and studies. These documents are usually developed by consultants and staff, with numerous public hearings and advisory board meetings prior to their formal adoption by the Commission. Once adopted, we work diligently to implement the recommendations and change s outlined in the plans. Here are the status of our primary long-range planning documents: Plans for Service Provision, F acility Expansion & Maintenance: 1. 2020 Growth Policy—being updated this year. 2. Bozeman Area Transportation Plan—being updated this year. 3. Police Services Facility & Sta ffing Plan—adopted 2007, implementing. 4. Fire Services Master Plan— adopted 2006, implementing. 5. Wastewater Facility Pl an—adopted 2006, implementing. 6. Water Facility Plan —adopted 2006, implementing. 7. Storm water Facility Plan—presen ted February 2008, adoption pending. 8. Parks, Recreation, Open Spac e, and Trails Plan—Adopted 2007. 9. Municipal Climate Action Plan—Adopted 2008 Plans for Facility Maintenance: 1. Aquatics Facility Survey for Swim Center & Bogert Park Pool—July 2008. 2. City Facility Assessments—2008. Financial Plans: 1. Annual Budget—A dopted each August. 2. Capital Improvements Plan (5 Years) - Updated & Adopted each February. 3. Water Rate Study (5 Years) - 2009 4. Wastewater Rate Study (5 Years) - 2009 CM Recommended Budget FY11 24 City of Bozeman, Montana CITY OF BOZEMAN Demographic and Statistical Information ____________________________________________________________ Location: The City of Bozeman is located on the eastern slope of the Rocky Mountains and is the county seat of Gallatin County, Montana. The County encompasses 2,510 square miles in the south- western part of the state and is bordered by Yellowstone National Park to the south. Bozeman is lo- cated 143 miles west of Billings and 200 miles east of Missoula. Population: The City encompasses an area over 18 square miles with a 2009 population estimate of 34,836, an increase of 25% over the 2000 Census estimate of 27,700 citizens. However, the popula- tion estimate indicates a drop from 2008 levels of 37,981. Bozeman is currently the state’s fifth largest municipality by population. Demographics: The following information is derived from the Bureau of Economic Analysis, the Na- tional Center for Education Statistics, and Gallatin County to give you an indication of attributes of the City’s population. Private Employers: The Montana Department of Labor and Industry reports the following largest private employers within the City’s boundaries. Year Per Capita Personal Income Average Age Residents with Bachelors Degree or Higher K-12 School Enrollment Unemployment Rate 2004 $21,506 31.79 Years 41.0% 5,086 3.2% 2005 $23,119 31.79 Years 41.0% 5,198 2.8% 2006 $24,853 31.79 Years 41.0% 5,332 2.0% 2007 $26,442 31.79 Years 41.0% 5,356 1.5% 2008 $23,387 27.80 Years 49.5% 5,463 6.3% Employer Employee Size Employer Employee Size Bozeman Deaconess Hospital 500-999 Employees Right Now Technologies 250-499 Employees Wal-Mart 250-499 Employees Albertson’s 100-249 Employees Bozeman Daily Chronicle 100-249 Employees Community Food Co-Op 100-249 Employees Costco 100-249 Employees First Security Bank 100-249 Employees Murdoch’s Ranch & Home Supply 100-249 Employees Kenyon Noble Lumber & Hardware 250-499 Employees Lowes 100-249 Employees Martel Construction 100-249 Employees McDonalds 100-249 Employees Ressler Chevrolet 100-249 Employees Ridge Athletic Club 100-249 Employees Town Pump 100-249 Employees Rosauers Supermarket 100-249 Employees Simkins-Hallin Lumber 100-249 Employees CM Recommended Budget FY11 25 City of Bozeman, Montana Public Employers: The Montana Department of Labor and Industry reports the following larg- est public employers within the City’s boundaries, one of which is the City. Principal Tax Payers: The annual certified valuation of taxable real and personal property is completed by the Montana Department of Revenue and transmitted to the City each August. For fall of 2008, the top taxpayers within the City were as follows. Bank Deposits : Total bank deposits for Gallatin County are listed in the table to the right. Total deposits have grown 133% from $685,528,000 in 1999 to $1,599,000,000 2007. Employer Employee Size Employer Employee Size Montana State University 1,000+ Employees School District #7 500-999 Employees City of Bozeman 250-499 Employees Gallatin County 100-249 Employees Rank Taxpayer Total Taxable Assessed Value % of Total City Taxable Assessed Value 1 Northwestern Energy—Transmission & Distribution 3,126,536 4.21% 2 Qwest Corporation 1,138,418 1.53% 3 Harry Daum—Gallatin Valley Mall 533,461 0.72% 4 Bozeman Deaconess Foundation 504,584 0.68% 5 BVI/HJSI Bozeman, LLC 402,806 0.54% 6 Wal-Mart Stores 377,391 0.51% 7 Stone Ridge Partners, LLC 357,325 0.48% 8 Celloco Partnership 344,823 0.46% 9 Lowes HIW Inc. 340,678 0.46% 10 Mitchell Development & Investment LLC 326,043 0.44% TOTAL 7,452,065 10.05% YEAR TOTAL DEPOSITS (IN MILLIONS) 2007 $1,599,000 2006 1,522,000 2005 1,315,223 2004 1,173,694 2003 1,013,982 2002 901,110 2001 780.347 2000 685,528 CM Recommended Budget FY11 26 City of Bozeman, Montana FINANCIAL POLICIES ___________________________________________________________ The overall goal of the city's financial policies is to establish and maintain effective management of the city's financial resources. Formal policy statements and major objectives provide the foun- dation for achieving this goal. Accordingly, this section outlines the policies used in guiding the preparation and management of the city's overall budget and the major objectives to be accom- plished. In addition, the rationale which led to the establishment of the fiscal policy statements is also identified. Budget Development & Administration 1. A comprehensive annual budget will be prepared for all funds expended by the city. State law provides that "no money shall be drawn from the treasury of the municipality nor shall any obligation for the expenditure of money be incurred except pursuant to the appropriation made by the commission." Inclusion of all funds in the budget enables the commission, the ad- ministration, and the public to consider all financial aspects of city government when preparing, modifying, and monitoring the budget, rather than deal with the city's finances on a "piece meal" basis. 2. The budget will be prepared in such a manner as to facilitate its understanding by citi- zens and elected officials. One of the stated purposes of the budget is to present a picture of the city government operations and intentions for the year to the citizens of Bozeman. Presenting a budget document that is understandable to the citizens furthers the goal of effectively communicating local govern- ment finance issues to both elected officials and the public. 3. Budgetary emphasis will focus on providing those basic municipal services which pro- vide the maximum level of services, to the most citizens, in the most cost effective man- ner, with due consideration being given to all costs--economic, fiscal, and social. Adherence to this basic philosophy provides the citizens of Bozeman assurance that its government and elected officials are responsive to the basic needs of the citizens and that its gov- ernment is operated in an economical and efficient manner. 4. The budget will provide for adequate maintenance of capital, plant, and equipment and for their orderly replacement. All governments experience prosperous times as well as periods of economic decline. In periods of economic decline, proper maintenance and replacement of capital, plant, and equip- ment is generally postponed or eliminated as a first means of balancing the budget. Recognition of the need for adequate maintenance and replacement of capital, plant, and equipment, regard- less of the economic conditions, will assist in maintaining the government's equipment and infra- structure in good operating condition. 5. The city will avoid budgetary practices that balance current expenditures at the ex- pense of meeting future years' expenses. Budgetary practices such as postponing capital expenditures, accruing future years' reve- nues, or rolling over short-term debt are budgetary practices which can solve short-term financial problems, however, they can create much larger financial problems for future administrations and commissions. Avoidance of these budgetary practices will assure citizens that current problems are not simply being delayed to a future year. CM Recommended Budget FY11 27 City of Bozeman, Montana 6. The city will give highest priority in the use of one-time revenues to the funding of capital assets or other non-recurring expenditures. Utilizing one-time revenues to fund on-going expenditures results in incurring annual expenditure obligations which may be unfunded in future years. Using one-time revenues to fund capital assets or other non-recurring expenditures better enables future administrations and commissions to cope with the financial problems when these revenue sources are discon- tinued, since these types of expenditures can more easily be eliminated. 7. The city will maintain a budgetary control system to help it adhere to the established budget. The budget passed by the commission establishes the legal spending limits for the city. A budgetary control system is essential in order to insure legal compliance with the city's budget. 8. The City will exercise budgetary control (maximum spending authority) through City Commission approval of appropriation authority for each appropriated budget unit. Exercising budgetary control for each appropriated budget unit satisfies requirements of state law. It also assists the commission in monitoring current year operations and acts as an early warning mechanism when departments deviate in any substantive way from the original budget. 9. Reports comparing actual revenues and expenditures to budgeted amounts will be prepared monthly. The city's budget is ineffective without a system to regularly monitor actual spending and revenue collections with those anticipated at the beginning of the year. Monthly reports comparing actual revenues and expenditures to budget amounts provide the mechanism for the Commission and the administration to r egularly monitor compliance with the adopted budget. Revenue Collection 1. The city will seek to maintain a diversified and stable revenue base. A city dependent upon a few volatile revenue sources is frequently forced to suddenly adjust tax rates or alter expenditure levels to coincide with revenue collections. Establishment of a diversified and stable revenue base, however, se rves to protect the city from short-term fluctuations in any one major revenue source. 2. The city will estimate revenues in a realistic and conservative manner. Aggressive revenue estimates significantly increase the chances of budgetary shortfalls occurring during the year--resulting in either def icit spending or required spending reductions. Realistic and conservative revenue estimates, on the other hand, will serve to minimize the adverse impact of revenue shortfalls and will also reduce the need for mid-year spending re- ductions. 3. The city will pursue an aggressive policy of collecting revenues . An aggressive policy of collecting revenues will help to insure the city's revenue esti- mates are met, all taxpayers are treated fairly and consistently, and delinquencies are kept to a minimum. CM Recommended Budget FY11 28 City of Bozeman, Montana 4. The city will aggressively pursue opportunities for Federal or State grant funding. An aggressive policy of pursuing opportunities for Federal or State grant funding provides citizens assurance that the city is striving to obtain all state and federal funds to which it is entitled- -thereby reducing dependence upon local taxpayers for the support of local public services. 5. User fees and charges will be used, as opposed to general taxes, when distinct benefi- ciary populations or interest groups can be identified. User fees and charges are preferable to general taxes because user charges can provide clear demand signals which assist in determining what services to offer, their quantity, and their quality. User charges are also more equitable, since only those who use the service must pay-- thereby eliminating the subsidy provided by nonusers to users, which is inherent in general tax financing. 6. User fees will be collected only if it is cost-effective and administratively feasible to do so. User fees are often times costly to administer. Prior to establishing user fees, the costs to establish and administer the fees will be considered in order to provide assurance that the city's collection mechanisms are being operated in an efficient manner. Expenditures and Payments 1. On-going expenditures will be limited to levels which can be supported by current reve- nues. Utilization of reserves to fund on-going expe nditures will produce a balanced budget, how- ever, this practice will eventually cause severe financial problems. Once reserve levels are de- pleted, the city would face elimination of on-going costs in order to balance the budget. There- fore, the funding of on-going expenditures will be limited to current revenues. 2. Minor capital projects or recurring capital projects, which primarily benefit current resi- dents, will be financed from current revenues. Minor capital projects or recurring capital projects represent relatively small costs of an on- going nature, and therefor e, should be financed wi th current reven ues rather than utilizing debt financing. This policy also reflects the view that those who benefit from a capital project should pay for the project. 3. Major capital projects, which benefit future as well as current residents, will be financed with current revenues as well as other financing sources (e.g. debt financing). This policy reflects the view that those who benefit from a capital project should pay for the project. 4. Major capital projects, which benefit future residents, will be financed with other financ- ing sources (e.g. debt financing). Major capital projects represent large expenditures of a non-recurring nature which pri- marily benefit future residents. Debt financing provides a means of generating sufficient funds to pay for the costs of major projects. Debt financing also enables the costs of the project to be sup- ported by those who benefit from the project, sinc e debt service payments will be funded through charges to future residents. CM Recommended Budget FY11 29 City of Bozeman, Montana 5. Construction projects and capital purchases of $10,000 or more will be included in the Capital Improvement Plan (CIP); minor capital outlays of less than $10,000 will be included in the regular operating budget. The Capital Improvement Plan (CIP) differentiates the financing of high cost long-lived physical improvements from low cost "consumable" equipment items contained in the operating budget. CIP items may be funded through debt financing or current revenues while operating budget items are annual or routine in nature and should only be financed from current revenues. Debt Administration 1. The City will limit long-term debt to capital improvements which cannot be financed from current revenues. Incurring long-term debt serves to obligate future taxpayers. Excess reliance on long-term debt can cause debt levels to reach or exceed the government's ability to pay. Therefore, consci- entious use of long-term debt will provide assurance that future residents will be able service the debt obligations left by former residents. 2. The city will repay borrowed funds, used for capital projects, within a period not to ex- ceed the expected useful life of the project. This policy reflects the view that those residents who benefit from a project should pay for the project. Adherence to this policy will also help prevent the government from over-extending itself with regard to the incurrence of future debt. 3. The city will not use long-term debt for financing current operations. This policy reflects the view that those residents who benefit from a service should pay for the service. Utilization of long-term debt to suppor t current operations would result in future resi- dents supporting services provided to current residents. 4. The City of Bozeman will adhere to a policy of full public disclosure with regard to the issuance of debt. Full public disclosure with regard to the issuance of debt provides assurance that the in- currence of debt, for which the public is responsible, is based upon a genuine need and is consis- tent with underwriters guidelines. Reserves 1. Reserves will be established for funds which are not available for expenditure or are legally segregated for a specific use, in accordance with Governmental Accounting and Financial Reporting Standards (GAFR). The City's policy is to manage and account for its financial activity in accordance with Generally Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). This policy is consistent with GASB requirements. CM Recommended Budget FY11 30 City of Bozeman, Montana 2. One undesignated general fund reserve will be maintained by the city. This undesig- nated reserve will be used for: cash flow purposes, accrued employee payroll benefits which are not shown as a liability, equipment acquisition and replacement, and to enable the city to meet unexpected expenditure demands or revenue shortfalls. Property taxes represent the city's primary source of general fund revenue. Property taxes are collected in November and May of each fiscal year. Since the City's fiscal year begins on July 1st, the city must maintain an adequate cash balance in order to meet its expenditure obli- gations between July 1st and the commencement of the collection of property taxes in November. Accrued employee payroll benefits represent a bona fide obligation of the city. The city will main- tain sufficient reserves to meet its annual expenditure obligations. The city recognizes the need to maintain adequate equipment in order to carry out required public services. Equipment acquisition and replacement represent on-going costs of a relatively minor nature, as compared to major capital purchases. To provide for the orderly replacement of these assets, funds will be set aside for this purpose through a designation of fund equity. The city is subject to revenue shortfalls and unexpected expenditure demands during the fiscal year. An undesignated general fund reserve will be maintained to be able to offset these revenue shortfalls or meet unexpected demands occurring during the year, without suddenly adjusting tax rates or reducing expenditures. Financial Reporting & Accounting 1. The City will manage and account for its financial activity in accordance with Generally Accepted Accounting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). GASB is recognized as the authority with respect to governmental accounting. Managing the city's finances in accordance with GAAP and in accordance with the rules set forth by GASB, provides the Bozeman citizens assurance that their public funds are being accounted for in a proper manner. 2. The city will maintain its accounting records for general governmental operations on a modified accrual basis, with revenues recorded when available and measurable, and ex- penditures recorded when services or goods are received and liabilities incurred. Ac- counting records for proprietary fund types and similar trust funds will be maintained on an accrual basis, with all revenues recorded when earned and expenses recorded at the time liabilities are incurred, without regard to receipt or payment of cash. Adherence to this policy will enable the city to prepare its financial statements in accor- dance with Generally Accepted Accounting Principles as set forth by the Governmental Account- ing Standards Board. 3. The City of Bozeman will prepare a Comprehensive Annual Financial Report (CAFR) in conformity with Generally Accepted Accounting Principles (GAAP). The report will be made available to the general public. The CAFR shall be prepared in accordance with the standards established by the GFOA for the Certificate of Achievement for Excellence in Financial Reporting Program. CM Recommended Budget FY11 31 City of Bozeman, Montana T he Certificate of Achievement represents a significant accomplishment for a government and its financial management. The program encourages governments to prepare and publish an easily readable and understandable comprehensive annual financial report covering all funds and finan- cial transactions of the government during the year. The CAFR provides users with a wide variety of information useful in evaluating the financial condition of a government. The program also en- courages continued improvement in the city's financial reporting practices. 4. The city will ensure the conduct of timely, effective, and annual audit coverage of all financial records in compliance the Local, State, and Federal law. Audits of the city's financial records provide the public assurance that its funds are being expended in accordance with Local, State, and Federal law and in accordance with Generally Ac- cepted Accounting Principles. Audits also provide management and the Commission with sug- gestions for improvement in its financial operations from independent experts in the accounting field. 5. The City of Bozeman will maintain a policy of full and open public disclosure of all fi- nancial activity. Full and open public disclosure of all financial activity provides the public with assurance that its elected officials and administrators communicate fully all financial matters affecting the public. 6. The modified accrual basis of accounting and budgeting is used for the Governmental Funds. Under the modified accrual basis of accounting, revenues are recorded when sus- ceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current pe- riod. Expenditures are recorded when the related liability is incurred. Employee compen- sated absences and principal and interest on long-term debt expenditures are recorded when due in the current period. The accrual basis of accounting is used for Proprietary Funds. Under this method, revenues are recorded when earned and expenses are re- corded when the related liability is incurred. For Budget preparation and presentation, the Proprietary Funds’ expenses are converted to expenditures and follow the same budget format as the Government Fund types. Capital outlays in the Enterprise Funds are pre- sented as expenses for budget basis, but are recorded as assets along with associated depreciation expense on the GAAP basis. Debt service principal payments in the Enter- prise Funds are accounted for as expenses for budget purposes, but are reported as re- duction of long-term debt liability on the GAAP basis. Recording capital outlays as expenditures and principal payments on long-term debt for budget purposes, presents a clearer picture of the city’s financial operations, is easier to ad- minister for cash flow purposes, and is easier for the lay person to understand. CM Recommended Budget FY11 32 City of Bozeman, Montana FINANCIAL STRUCTURE ___________________________________________________________ To better understand this budget document, a basic understanding of the structure, often-used terms, and fund types is helpful. The city’s operating expenditures are organized in to the following hierarchical categories: Ac- tivities Departments, Divisions, and Budget Units. Activity: Activity represents the highest level of summarization used in the City’s financial structure. This level is primarily used for entity-wide financial reporting and for summarization in this budget document. Department : Department is the second level of summarization used in the City’s financial structure. The function classification represents a grouping of related operations and pro- grams aimed at accomplishing a broad goal or providing a major service. Division: Department can be further split into divisions which are usually associated with functioning work groups that have more limited sets of work responsibilities. Their primary purpose is organizational and budgetary accountability. Budget Unit : Divisions may be further subdivided into budget units. A budget unit is used to account for a specific service performed within a division in the pursuit of individual goals and objectives. A budget unit is aimed at accomplishing a specific service or regulatory program for which a government is responsible. For example, to account for the expenses of constructing a new Wastewater Treatment Plant the city uses the following financial structure: Activity: Public Service Department: Wastewater Plant Division: Operations Budget Unit: Construction The following table lists the Department and corresponding divisions within the city for the cur- rent fiscal year. Activities General Government Public Safety Public Service Public Welfare Other CM Recommended Budget FY11 33 City of Bozeman, Montana USEFUL TERMS To better assist readers in understanding the budget document, a basic knowledge of the follow- ing Departments Divisions and Budget Units City Commission City Commission, Special Bodies (Ethics Board) City Manager Administration, City Clerk, Personnel, Neighborhood Coordinator Municipal Court Operations City Attorney Administration, Civil Litigation, Criminal Litigation, Criminal Victim- Witness Finance Administration, Accounting, Treasury Planning Operations, Subdivision Revi ew, Long-Range Planning, Annexa- tion, Code Enforcement, Historica l Preservation, Zoning Opera- tions Building Maintenance City Hall, City Hall Annex, Shop Complex, Professional Building , Senior Center, Library, Fire Station #2, Fire Station #3, Police Operations, Crime Con trol & Investigations , DARE, Drug Forfei- ture, Parking, Animal Control Fire Administration, Operations, Operational Readiness, Fire Preven- tion, Hazardous Materials, Dis aster & Emergency Services Building Inspection Operations, Life-Safety Parking Administration, Operations, Parking Garage Public Services Administration Administration, Engineering, Snow Removal Enforcement, Weed Cutting Enforcement, Sidewalk Re pair Program, Si dewalk & Curb Construction, SID Construction Streets Operations, Maintenance, Construction, Street Lighting, Traffic Signs & Markers Water Plant Operations, Construction, Reservoirs Water Operations Operations, Utility Locates, Water Services, Const ruction, Mete rs, Hydrants, Valves, Repairs Information Technology Operations, G.I.S CM Recommended Budget FY11 34 City of Bozeman, Montana Departments (cont’d) Divisions and Budget Units Wastewater Plant Operations, Laboratory, Sludge Injection, Construction Solid Waste Collection Operations Solid Waste Disposal Closure & Monitoring Solid Waste Recycling Operations Vehicle Maintenance Operations Cemetery Operations Parks Operations Forestry Tree Maintenance Library Operations, Technical Services, Information Services, Children’s Services, Circulation Services, Construction Recreation Operations, Swim Center, Bogert P ool, Lindley Park Center, Stor y Mansion, Programs Community Development Downtown Improvement District, Ame rican’s with Disabilities, Ur - ban Redevelopment & Housing, E conomic Development, Grants Non-Departmental Insurance, Contingencies, Trans fers, Beautification of Bozeman, Band, Senior Transportation G. O. Bonds Principal & Interest SID Revolving Principal & Interest SID Bonds Principal & Interest Wastewater Operations Operations, Utility Locates, Was tewater Services , Construction, Man- holes, Televising, Main Repairs CM Recommended Budget FY11 35 City of Bozeman, Montana terms is useful: A FUND is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein. Funds are segregated for the purpose of carrying on specific activities or attain- ing certain objectives in accordance with special regulations, restrictions, or limitations. Funds in the government model are classified into three broad categories: governmental, proprietary, and fiduciary. The most common reason for establishing a fund is to separately account for restricted-use reve- nue or to comply with state or federal law. An ACCOUNT is an organizational or budgetary breakdown which is found within city funds. Each department serves a specific function as a distinct organizational unit of government within the given fund. Its primary purpose is to facilitate organizational and budgetary accountability. An OBJECT OF EXPENDITURE refers to specific, detailed expenditure classification. It relates to a specific type of item purchased or service obtained. Examples of objects of expenditure in- clude salaries, supplies, contracted service, travel, etc. The City’s financial operations and fund structure conform with Generally Accepted Accounting Principals (GAAP). The funds are grouped under governmental, proprietary, and fiduciary fund types. The City’s fund structure is comprised of the following funds, all of which are budgeted. GOVERNMENTAL FUND TYPES General Fund: The general fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. The general fund supports such basic ser- vices as the legislative branch, judicial branch, general administration, police, fire, finance, engi- neering, recreation, library services. Revenue Sources: The city's general fund is financed primarily by property taxes which provide nearly half of the general fund revenue. Other revenue sources in- clude: licenses and permits, intergovernmental revenue, charges for services, fines and forfeitures, interest on investments, operating transfers, and miscellane- ous revenues. Special Revenue Funds: Special Revenue funds are used to account for the proceeds of spe- cific revenue sources (other than special assessments, expendable trusts, or for major capital pro- jects) that are legally restricted to expenditure for specific purposes. Special revenue funds sup- port insurance costs, retirement costs, planning functions, and other services legally restricted for specific purposes. Revenue Sources: Special revenue funds are supported either through property taxes or through grants or other restricted revenue sources. Examples of special revenue funds supported by property taxes include retirement and insurance CM Recommended Budget FY11 36 City of Bozeman, Montana funds. Examples of special revenue funds supported by grants or other restricted revenue sources include Community Development Block Grant, Housing and Urban Devel- opment, and Gas Tax Apportionment. Debt Service Funds: Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Debt Service funds provide financing for the city's two general obligation bonds--transportation and library facilities. Revenue Sources: Debt service funds are supported entirely through property taxes and interest income. Capital Project Funds: Capital project funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by pro- prietary funds). Revenue Sources: Capital project funds are supported by special assessments, long term debt proceeds, donations, and grants. PROPRIETARY FUND TYPES Internal Service Funds: Internal service funds are used to account for the financing of goods or services provided by one department to other departments on a cost-reimbursement basis. Inter- nal service funds account for the city's vehicle maintenance functions. Revenue Sources: Internal service funds are supported through billings to other departments based on the sale of goods and the services provided. Enterprise Funds: Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Enterprise funds account for the city's water, waste water, and solid waste services. Revenue Sources: Enterprise funds are supported through user charges, penal- ties, and interest income. FIDUCIARY FUND TYPES Trust Funds: Trust funds are used to account for assets held by a governmental unit in a trustee capacity. These include (a) expendable trust funds, (b) permanent trust funds, and (c) pension trust funds. Revenue Sources: Trust funds are supported by donations and interest income. CM Recommended Budget FY11 37 City of Bozeman, Montana THE BUDGET PROCESS ___________________________________________________________ The City of Bozeman budget serves several purposes. • For the citizens of the City of Bozeman , it presents a picture of the city government operations and intentions for the year. • For the City Commission , it serves as a policy tool and as an expression of goals and objectives. • For City Management , it is used as an operating guide and a control mechanism. State statute provides the “Local Government Budget Act” in MCA 7-6-4001. This section of the law was adopted by the 2001 Legislature to replace the “Municipal Budget Law” and other various sections of code that related to city finances. The new law: limits the amount of expenditures to approved appropriations, requires reporting to the State after final budgets and tax levies are adopted, and provides for a detailed preliminary and final budget adoption within the confines of the state determined property ax assessment time-table. The City's budget encompasses both the operating budget and the capital improvement budget. Each budget unit includes amounts appropriated for both operating expenses and capital items. The accompanying narrative explanation for each budget unit provides an explanation of capital items included in the budget. BASIS OF BUDGETING The city’s accounts are organized on the basis of funds, each of which is considered a separate entity. The operations of each fund are accounted for with a separate set of self-balancing ac- counts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Governmental funds (the General fund, Special Revenue, Debt Service, and Capital Projects funds), use the modified accrual basis of budgeting and accounting. Revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recog- nized when liabilities are incurred. Proprietary funds (Enterprise and Internal Service funds) are budgeted on a modified accrual ba- sis which does not include depreciation or compensated absences. Each fund’s financial state- ments, which can be found in the City’s Comprehensive Annual Financial Report (CAFR), are re- ported on the full accrual basis. In the accrual basis of accounting, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting pe- riod in which they occur. BUDGET DEVELOPMENT PROCESS The City Manager’s Recommended Budget serves as the preliminary budget and is normally adopted as such in June following six months of development and analysis by staff and the City Commission. CM Recommended Budget FY11 38 City of Bozeman, Montana After submitting the City Manager's Recommended Budget to the City Commission, public work sessions may be held by the Commissioners at which time the City Manager, Finance Director, and department staff explain the budget recommendations and underlying justification for the re- quests. The Commission also reviews departmental requests which could not be funded, as an indication of un-met needs. During or following the work sessions, the Commissioners may make adjustments to the proposed budget. Following any adjustments to the City Manager's budget recommendation, a tentative appropriation ordinance is prepared and a public hearing is held. The Commission may again make adjustments to the budget following the public hearing, after which time, the Commission passes the appropriation ordinance in final form. Appropriations are established by budget unit. The accounting system, budgeting system, and the budget document itself, however, break these classes into subclasses--thereby providing more detailed information. As an example, operating supplies, gas and oil, and subscriptions are all classified as operating expenses. The accounting and budgeting systems provide detail for these specific sub-classes. However, appropriation control is exercised only at the budget unit level. PERFORMANCE BUDGETING Beginning with the fiscal year 1998-99 budget, the City of Bozeman started the development of a performance budget. The move to a performance budget resulted in a shift in emphasis away from describing what will be purchased (inputs) towards describing what will be accomplished (outputs and outcomes). That process continues today with both an organization-wide and budget-unit specific focus on outcomes. PRESENTATION The text of the budget document contains five sections of information for each Division . • The first section provides a description of the division. • The second section describes its major objectives to be accomplished. • The third section provides a staffing summary and detailed financial information. • The fourth section identifies the divisions performance measures for the coming budget year and the past three years. MCA 7-6-4030 Final budget—resolution—appropriations . (1) The governing body may amend the preliminary budget after the public hearing and after considering any public comment. (2) The amended budget constitutes the final budget. The final budget must be balanced so that appropriations do not exceed the projected beginning balance plus the estimated revenue of each fund for the fiscal year. (3) The governing body shall adopt the final budget by resolution. The resolution must: (a) authorize appropriations to defray the expenses or liabilities for the fiscal year; and (b establish legal spending limits at the level of detail in the resolution. (4) The effective date of the resolution is July 1 of the fiscal year, even if the resolution is adopted after that date. CM Recommended Budget FY11 39 City of Bozeman, Montana The financial information includes expenditure inform ation for the last completed fiscal year, the appropriated amounts for the current year, and the recommended amounts covered by the budget. Costs are segregated into six basic classifications: salaries, wages, & benefits; operat- ing expenses; capital; debt service; and transfers. In addition, more detailed objects of expendi- ture are also presented, at the option of departments or divisions to highlight certain aspects of their budgets. For example, the amount expected to be spent for supplies and materials is shown. However, appropriation control is exercised only at the budget unit level and not at the individual object of expenditure level. The narrative information is presented together with the financial detail to assist readers in un- derstanding the planned outcomes for each division, the purpose of each budget unit, and ma- jor changes or expenditures for the coming year. MONITORING AND REPORTING PROCESS As the budget year proceeds, individual departments and the Finance Department have dual re- sponsibility for monitoring the status of each budget unit. Department staff has primary responsi- bility for monitoring the status of expenditures against their budget. This responsibility includes informing the Finance Department of any significant departures from the plans anticipated in the budget. The Finance Department has overall responsibility for monitoring the status of all departments and funds. This is accomplished primarily through analysis of computerized budget performance reports which compare appropriation amounts on a line-item basis with actual expenditures throughout the year. These reports aid department staff in controlling costs and act as an early warning system for the Finance Department. Department staff may exercise their judgment in exceeding expenditures by object code, as long as they do not exceed the total amount appropri- ated for the budget unit. The Finance Department reviews the budget reports on a monthly basis and discusses any vari- ances from expected performance with the department staff. The Finance Department conducts in-depth quarterly budget reviews of all expenditures and revenues. Significant changes in either expenditures or revenues require a budget revision that must be adopted by the City Commission. Recommendations are made by the Finance Director for any corrective actions that are believed necessary. BUDGET AMENDMENT PROCESS State statute provides a number of different ways to amend the budget. The first involves a real- location of existing appropriations among the line items within a specific fund, The second de- fines a series of scenarios where the governing body has authority to amend the budget without a hearing for donations, land sales, and fee based budgets. All other increases in appropriation authority that are not specifically permitted by statute must be approved through a public hearing process. CM Recommended Budget FY11 40 City of Bozeman, Montana The Finance Director is responsible for insuring compliance with spending limitations imposed by the budget. Accordingly, the Finance Director submits a Budget Status Report to the City Com- mission after three, six, nine, and twelve month periods. The budget reviews evaluate overall revenues and expenditures in comparison to the budgeted amounts. In cases where it appears the original spending authority authorized will not prove sufficient, transfers of spending authority or additional spending authority are requested together with explanations for the requests. Public hearings for budget amendments are held as necessary. BUDGET CALENDAR/PROCEDURES The following budget timeline outlines the process the City follows for creation and adop- tion of the annual budget. 1. December/January: The Commission's goals provide the legislative policy direction for the budget process and the development of departmental objectives and work plans. 2. January: The Finance Department sends budget request forms and instructions to all de- partments. 3. January/February: Department administrators assess the needs of their departments and communicate their needs through their budget requests. 4. March: The department requests are compiled by the Finance Director and compared to available funds to support the requested services. 5. March/April: The City Manager and Finance Director attend budget meetings with the staff responsible for each budget unit to discuss their requests and make necessary ad- justments to insure needed services are provided and the budget is balanced. 6. May: The City Manager's Recommended Budget is presented to the City Commission. This comprehensive document includes both operating and capital expenditures for the ensuing fiscal year. 7. May/June: The City Commission holds work sessions on the budget at which time the MCA 7-6-4031 Budget amendment procedures. (1) The final budget resolution may author- ize the governing body or a designated official to transfer appropriations between items within the same fund. (2) The annual budget appropriations may be amended as provided in 7-6-4006 (3) and 7-6-4012.. (3) Except as provided in 7-6-4006, 7-6-4011, 7-6-4012, 7-6-4015, and 7-6-4032, or in case of an emergency under Title 10, chapter 3, a public hearing is required for an overall in- crease in appropriation authority. CM Recommended Budget FY11 41 City of Bozeman, Montana City Manager, Finance Director, and various department staff explain the budget recom- mendations and underlying justification for the requests. • During or following the work sessions, the Commissioners may make adjustments to the proposed budget. 8. June: The Commission provisionally adopts the budget. 9. July: The public hearing on the budget is advertised in the local newspaper. • A public hearing on the budget is held and adjustments to the budget, if any, are made. 10. August: Final taxable values are received from the State Department of Revenue. Taxing authority is calculated and final resolutions are prepared • A comparison of the City Manager's budget recommendation and the final budget is pub lished in the lo cal newspaper. 11. August: Commission adopts final budget appropriation resolution and tax levy resolution. 12. Monthly: Budget-to-Actual line item spending reports are prepared by the 20th day of the following month for the Commission, departments, and members of the public. 13. Quarterly: Update of Budget-to-Actual spending and revenue collection report is prepared and published to the City’s website for the Commission and the public. CM Recommended Budget FY11 42 City of Bozeman, Montana CITY ORGANIZATION ___________________________________________________________ The organization chart on the following page depicts the overall structure of the City of Boze- man government. Voters of the City elect the City Commission and Municipal Court Judge. The Municipal Court Judge recommends any Part Time Judges. The City Commission ap- points a City Manager who is the Chie f Executive Officer of the City. The City Manager appoints a City Clerk who acts as staff of the Commission. The City Man- ager also appoints directors of each of the major departments– Finance, Law, Public Safety, Public Service, and Public Welfare. These departments represent the major delineation of the services offered by the City. CM Recommended Budget FY11 43 City of Bozeman, Montana CM Recommended Budget FY11 44 City of Bozeman, Montana Ci t y o f B o z e m a n Fi n a n c i a l S u m m a r y — F Y 2 0 1 1 Ci t y M a n a g e r ’ s R e c o m m e n d e d B u d g e t G e n e r a l S p e c i a l D e b t C a p i t a l E n te r p r i s e I n t e r n a l P e r m a n e n t A l l F u n d R e v e n u e S e r v i c e P r o j e c t s F u n d s S e r v i c e F u n d s F u n d s Pr o j e c t e d B e g i n n i n g F u n d B a l a n c e / W o r k i n g C a p i t a l $ 3 , 0 7 8 , 0 4 4 $ 1 2 , 4 9 0 , 0 8 2 $ 6 8 6 , 6 7 8 $ - $ 3 4 , 2 7 1 , 0 0 4 $ 3 , 9 3 8 $ 5 4 2 , 8 2 0 $ 5 1 , 0 7 2 , 5 6 6 Es t i m a t e d R e v e n u e s 2 4 , 0 1 9 , 4 7 3 1 3 , 2 4 7 , 2 6 0 2 , 7 3 6 , 8 5 4 - 2 5 , 3 0 0 , 8 3 9 4 , 2 4 6 , 0 0 0 2 0 , 0 0 0 6 9 , 5 7 0 , 4 2 6 Le s s A p p r o p r i a t i o n s 2 3 , 5 1 3 , 8 8 1 1 3 , 9 7 9 , 1 2 2 2 , 6 6 4 , 8 5 4 - 4 0 , 8 6 8 , 7 2 2 4 , 2 4 7 , 1 6 4 1 6 , 0 0 0 8 5 , 2 8 9 , 7 4 3 In c r e a s e / ( D e c r e a s e ) i n F u n d B a l a n c e / W o r k i n g C a p i t a l 5 0 5 , 5 9 2 ( 7 3 1 , 8 6 2 ) 7 2 , 0 0 0 - ( 1 5 , 5 6 7 , 8 8 3 ) ( 1 , 1 6 4 ) 4 , 0 0 0 ( 1 5 , 7 1 9 , 3 17 ) Pr o j e c t e d E n d i n g F u n d B a l a n c e / W o r k i n g C a p i t a l $ 3 , 5 8 3 , 6 3 6 $ 1 1 , 7 5 8 , 2 2 0 $ 7 5 8 , 6 7 8 $ - $ 1 8 , 7 0 3 , 1 2 1 $ 2 , 7 7 4 $ 5 4 6 , 8 2 0 $ 3 5 , 3 5 3 , 2 4 9 CM Recommended Budget FY11 45 City of Bozeman, Montana CHANGES IN FUND BALANCE/WORKING CAPITAL FYE 09 ----------------------------------------------FY 11---------------------------------------------- Actual Projected Beginning Estima ted Appropriations Budgeted Ending Fund Balance/ Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital Working Capital # General Fund 010 General Fund $ 5,301,000 3,078,044 $ 24,019,473 $ 23,513,8 81 $ 3,583,636 Special Revenue Funds - 100 Planning Fund 149,223 5,080 737,172 740,665 1,587 103 Health-Medical Insurance - - 1,991,139 1,991,139 - 104 Liability Insurance - - 450,728 450,728 - 105 P.E.R.S. Fund - - 463,424 463,424 - 106 Police Pension Fund 18,918 2,563 479,512 479,512 2,563 107 Fire Pension Fund 1,796 1,796 328,044 328,044 1,796 108 Community Transportation - - 30,515 30,515 - 109 Highway Safety Improvement Projects 21,486 486 - - 486 110 Gas Tax Apportionment 407,375 448,375 657,500 616,500 489,375 111 Street Maintenance District 611,506 647,589 2,151,000 2,452,254 346,33 5 112 Tree Maintenance 248,098 66,484 417,000 433,626 49,858 113 Fire Impact Fee 122,604 122,604 150,000 167,500 105,104 114 Street Impact Fee 7,634,032 7,884,032 700,000 350,000 8,234,032 115 Building Inspection Special Revenue 625,809 512,600 643,500 788,553 367,547 116 Downtown Improvement District 350,014 389,921 1,103,620 1,426,188 67 ,353 118 HUD Projects - - 975,000 975,000 - 119 Economic Development Loan Fund - - - - - 120 Community Housing 241,298 289,588 89,856 40,000 339,444 121 Housing Revolving Loan Fund 38,868 32,468 7,000 14,400 25,068 122 Blast Clean Up Loans - - - - - 125 Drug Forfeiture 3,945 (11,499) 148,000 178,125 (41,624) 128 Fish Wildlife And Park Mgmt Areas 34,569 19,569 - - 19,569 129 Special Projects - Recovery Act, ARRA (1,132) (1,132) 25,000 25,000 (1,132) 130 Americans With Disability Act 4,135 4,135 - - 4,135 131 Beautification Of Bozeman 2,044 244 - - 244 132 Bogert Park Special Revenue (44,284) (44,284) - - 133 Recreation Depart. Special Revenue 29,972 29,972 1,000 1,000 29,972 135 Cemetery Department Special Revenue 2,239 39 - - 39 136 Park Department Special Revenue 13,960 7,460 5,500 12,000 960 137 Library Department Special Revenue 7,835 5,135 5,200 7,900 2,435 138 Law & Justice Center 484,500 464,500 - 20,000 444,5 00 139 Police Department Special Revenue 233,646 202,731 113,000 87,417 228,314 140 Police Domestic Violence - - 182,500 181,250 1,250 142 Sustainability Grant 20,500 15,500 - 15,500 - 143 TIF N 7th Corridor 89,078 231,578 274,000 505,000 578 144 TIF NE Urban Renewal 73,253 12,153 63,900 75,000 1,053 145 TIF Mandeville Industrial (237,340) (237,340) 34,000 - (203,340) 146 Lighting Dist.'s (146-170, 181, 182, 200-224) 277,000 297,000 315,000 315,000 297,000 174 Victim Witness Advocate 375,119 386,119 76,000 72,000 390,11 9 175 Senior Transportation 6,089 6,089 81,030 81,030 6,089 176 Business Improvement District (23,603) (23,603) 114,000 114,000 (23,603) 177 Neighborhood Special Revenue 966 966 - - 966 179 Disaster Relief Fund 84,032 86,032 2,000 - 88,032 183 Fire Department Special Revenue (75,436) 564 - - 564 CM Recommended Budget FY11 46 City of Bozeman, Montana CHANGES IN FUND BALANCE/WORKING CAPITAL 184 Parks Master Plan Develop 294,410 94,410 - - 94,410 185 Insurance Proceeds 252,141 20,141 - - 2 0,141 186 Development Impacts 769,612 32,612 8,000 - 40,612 187 Fire Department Equipment 211,980 360,140 329,120 510,000 179,26 0 188 City/County Drug Forfeiture 203,708 (41,292) 55,000 - 13,708 189 Story Mansion Special Revenue (103) (8,208) 40,000 30,852 940 850 Park Land - Cash in Lieu 176,765 176,765 - - 176,765 Total Special Revenue Funds 13,740,627 12,490,082 13,247,260 13,979,122 11,802,504 # Debt Service Funds 300 Special Improvement District Revolv. Fund 647,235 667,235 20,000 - 687,235 301 Library Bonds - - 318,556 318,556 - 302 Bond P & I 1995 Transportation Projects (33,960) 18,860 472,110 420,110 70,860 305 TIF 2007 Downtown Bonds (6,417) 583 426,188 426,188 583 310 SID Funds - - 1,500,000 1,500,000 - Total Debt Service Funds 606,858 686,678 2,736,854 2,664,854 758,678 Construction Funds Capital Projects (890,615) - - - - Enterprise Funds 600 Water 11,993,801 12,959,921 6,112,528 10,780,660 8,291,789 610 Water Impact Fee - Net Assets 7,375,257 7,007,614 475,000 700,000 6,782,6 14 620 Waste Water 1,108,169 13,210,641 15,469,000 26,038,430 2,641,211 630 Waste Water Impact Fee - Net Assets 12,017,412 92,412 400,000 400,000 92,412 640 Solid Waste 984,222 936,055 2,496,811 2,585,865 847,001 650 Parking Enterprise 116,051 64,361 347,500 363,767 48,094 Total Enterprise Funds 33,594,912 34,271,004 25,300,839 40,868,722 18,703,121 Internal Service Funds - 710 Vehicle Maintenance Shop (73,572) 14 766,000 767,164 (1,150) 720 Health-Medical Self-Insurance Fund (137,076) 3,924 3,480,000 3,480,000 3,924 - Total Internal Service Funds (210,648) 3,938 4,246,000 4,247,164 2,774 Permanent Funds 800 Cemetery Perpetual Care 538,820 542,820 20,000 16,000 546,82 0 Total Trust And Agenc Funds 538,820 542,820 20,000 16,000 546,820 Total All Funds 52,680,954 51,072,566 69,570,426 85,289,743 35,397,533 FYE 09 ----------------------------------------------FY 11---------------------------------------------- Actual Projected Beginning Estima ted Appropriations Budgeted Ending Fund Balance/ Fund Balance/ Revenues Fund Balance/ Working Capital Working Capital Working Capital CM Recommended Budget FY11 47 City of Bozeman, Montana MILL LEVIES & MILL VALUES FISCAL YEAR FY06 FY07 FY08 FY09 FY10 FY11 MILL VALUE $ 58,063 $ 63,249 $ 68,981 $ 74,178 $ 78,290 $ 79,856 PERCENTAGE CHANGE - 8.9% 9.1% 7.5% 5.5% 2.0% GENERAL FUND: All-Purpose 111.39 110.57 101.26 111.91 111.96 122.93 SPECIAL REVENUE: City Planning 2.00 2.00 2.00 2.00 2.00 2.00 Police Retirement 3.54 4.07 4.27 4.14 4.34 4.34 Firefighters' Retirement 1.71 2.68 2.81 2.72 2.85 2.85 Public Employees' Retirement 3.59 4.39 4.61 4.52 4.75 4.75 Comprehensive Insurance 3.45 4.45 4.67 4.53 4.61 4.61 Health/Med Insurance 23.21 22.91 22.36 24.31 23.67 24.57 Fire Capital & Equipment 4.00 4.00 4.00 Fire Truck/Equipment 6.00 Senior Transportation 1.00 1.00 1.00 1.00 1.00 1.00 Workforce Housing 1.46 1.00 1.00 TOTAL SPECIAL REVENUE 44.50 41.50 41.72 48.68 48.22 49.12 DEBT SERVICE: Library G.O. Bonds 5.39 4.95 4.53 4.27 4.03 3.99 Transportation G.O. Bonds 6.98 6.40 6.67 6.30 5.98 5.91 TOTAL DEBT SERVICE 12.37 11.35 11.20 10.57 10.01 9.90 TOTAL ALL LEVIES 168.26 163.42 154.18 171.16 170.19 181.95 Percentage Change - -2.9% -5.7% 11.0% 10.4% 6.3% Property Taxes Levied $9,769,893 $10,336,467 $10,635,491 $12,696,306 $13,324,175 $14,529,901 Percentage Change - 5.8% 2.9% 19.4% 4.9% 9.0% * Tax Authority Authorized but Not Levied $ 583,000.00 $ 259,305.00 Police & Fire Fire Batt Chief Levy Reduct'n Levy Reduct'n $ 350,120 $ 303,570 $ 189,720 FY09 SAFER FY10 SAFER FY11 SAFER $ 174,189 $ - $ 620,829 $ 667,602 $ 704,610 $ 718,704 911 Mills 911 Mills 911 Mills 911 Mills Res. No. 3954 Res. No. 3954 Res. No. 3954 CM Recommended Budget FY11 48 City of Bozeman, Montana APPROPRIATIONS BY TYPE ___________________________________________________________ All expenditures are classified under one of five major categories: Salaries, Wages & Benefits, Operating Expense, Capital, Debt Service, and Transfers. The graph below shows the relative percentage of budgeted expenditures for these five major categories for all funds, combined. In governmental agencies, salaries, wages and benef its normally represent the largest of these categories. However, due to the significant investment in infrastructure, cities have a much higher percent- age of the budget devoted to operating costs than most other governmental agencies. Trans- portation projects are often included under contracted services, which is an operating cost. Salaries & Overtime 28% Operating 24% Capital 38% Debt Service 4% Transfers 6% FY2011 -Appropriations by Type Salaries & Overtime Operating Capital Debt Service Transfers CM Recommended Budget FY11 49 City of Bozeman, Montana APPROPRIATIONS BY FUND ___________________________________________________________ As shown, Enterprise Funds and the General Fund account for 76% of the total expenditures of the city. The General Fund is the city’s primary operating account for general government operations. Enterprise funds consist of water, wastewater, solid waste, and parking funds. These funds operate on a self-supporting basis. Special revenue funds, totaling 16% of appropriations, include a variety of tax supported funds including funds supporting major employer retirement contributions, health insurance premi- ums, impact fees and liability insurance. Co mmunity development block grant monies, the city’s gas tax allocation, and street and tree maintenance districts are also included. Debt service and internal service, make up the remainder of the city’s appropriations. General Fund 28% Special Revenue 16% Debt Service 3% Capital Projects 0% Enterprise Funds 48% Internal Service 5%Permanent Funds 0% FY2011 -Appropriations by Fund General Fund Special Revenue Debt Service Capital Projects Enterprise Funds Internal Service Permanent Funds CM Recommended Budget FY11 50 City of Bozeman, Montana LEGAL DEBT LIMIT & BOND RATING ___________________________________________________________ General Obligation Debt Limit: The City’s legal debt limit is established by state statute for General Obligation indebtedness. Total general obligations may not exceed 2.5% of the City’s total market value, as established each August by the Department of Revenue. (FY10 Total Market Value was $2.655 Billion.) As of June 30, 2011, net outstanding General Obligation debt will be $4,342,000, 2007 Law Change: In the recent Legislative session, SB245 was adopted that changed the statutory debt limit from 1.51% to 2.5% of Market Value. This became effective July 1, 2007. This results in an estimated Legal Debt Margin of $54.3 Million at the end of FY09, and $61.2 Million at the end of FY10. General Obligation Bond Rating: The City’s most recent general obligation bond rating was done in connection with the sale of the Library G.O. bonds, Series #2 in 2003. Moody’s rated that issue an “A2”, in the “mid-range of the upper medium grade”. This is generally described as “strong, investment grade” credit by Moody’s. Revenue-backed Debt: There remains no statutory cumulative limit on the amount of debt a city can issue that is backed by the revenue streams of various operat ions, known as “Revenue Bonds”. The city plans to issue approximately $30 Million in revenue bonds for the construction of a new Waste Water Treatment plant during FY10 & FY11, including the final issue of $9.5M in FY11. Special District Debt: There is no statutory limit of the amount of debt a city can issue that is backed by assessments from special improvement districts (including lighti ng districts) known as “SID or SLID Bonds”. Other Special District Debt is subject to specific limitations, set forth in statute. In December 2007, the City issued $6.27 Million in Tax Increment Urban Renewal Revenue Bonds for the Downtown Intermodal Parking Facility. This bond issue was originally rated BBB, and up- graded in May 2010 to BBB+, by Standard & Poor’s. Legal Debt Limit—GO Estimated June 30, 2010 Statutory G.O Debt Limit— 2.5% of Valuation $66,345,000 Less: Outstanding GO Bonds ($4,185,000) Less: Loans Payable (782,000) Plus: Fund Balances Reserved for Debt Payment - Equals: Legal Debt Margin $61,378,000 Estimated June 30, 2011 $67,720,000 ($3,710,000) (632,000) - $63,378,000 CM Recommended Budget FY11 51 City of Bozeman, Montana STAFFING SUMMARY ___________________________________________________________ Approved Approved Approved Approved Rec. FY07 FY08 FY09 FY10 FY11 GENERAL GOVERNMENT City Commission 2.10 2.10 2.10 2.10 2.10 City Manager 8.00 10.50 10.50 12.50 11.50 Municipal Court 6.00 7.00 7.00 7.50 8.50 City Attorney 6.00 6.00 6.00 6.50 7.00 Finance 16.00 10.00 10.00 9.00 8.75 Office of Planning & Community Development 14.20 15.20 13.70 12.20 12.20 Building Maintenance 2.55 3.05 3.55 3.55 3.55 Information Technology 6 6.00 5.88 5.88 TOTAL GENERAL GOVERNMENT 54.85 59.85 58.85 59.23 59.48 PUBLIC SAFETY Police Department 55.75 57.75 62.75 67.75 71.75 Fire Department 31.25 34.25 45.25 44.75 41.75 Building Inspection 16.55 16.55 13.55 9.55 9.55 Parking 3.75 3.75 4.75 4.75 4.75 TOTAL PUBLIC SAFETY 107.30 112.30 126.30 126.80 127.80 PUBLIC SERVICES Public Services Administration 8.15 8.15 8.15 8.15 8.15 Streets 15.62 15.62 17.62 17.62 17.62 Water Plant 9.56 9.27 9.27 9.27 9.27 Water Operations 14.62 15.62 16.62 15.62 15.62 Wastewater Operations 9.25 10.25 11.25 10.25 10.25 Wastewater Plant 15.42 14.87 15.87 15.87 15.87 Solid Waste Collection 12.24 14.74 14.74 14.74 14.74 Solid Waste Disposal/Recycling 6.82 3.00 1.00 1.00 1.00 Vehicle Maintenance 4.00 4.00 4.00 4.00 5.00 TOTAL PUBLIC SERVICES 95.68 95.52 98.52 96.52 97.52 PUBLIC WELFARE Cemetery 5.50 5.75 5.75 5.75 5.75 Parks 12.45 13.45 13.45 13.45 13.45 Forestry 4.60 4.60 4.60 4.60 4.60 Library 19.66 20.66 21.66 21.16 21.66 Recreation 14.90 14.90 15.00 15.00 15.00 Community Development 1.00 2.00 1.00 2.00 2.00 TOTAL PUBLIC WELFARE 58.11 61.36 61.46 61.96 62.46 TOTAL ALL FUNDS 315.94 329.03 345.13 344.51 347.26 Net FTE Increase from Previous Year 12.50 13.09 16.10 -0.62 2.75 % Increase from Previous Year 4.1% 4.1% 4.9% -0.2% 0.8% CM Recommended Budget FY11 52 City of Bozeman, Montana RE V E N U E S U M M A R Y __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Ta x e s Sp e c i a l As s e s s m e n t s Li c e n s e s & Pe r m i t s In t e r g o v e r n m e n t a l Ch a r g e s f o r Se r v i c e s Fi n e s a n d Fo r f e i t u r e s In t e r e s t In c o m e Ot h e r Re v e n u e s Ot h e r Fi n a n c i n g So u r c e s TO T A L 01 0 - G e n e r a l F u n d $ 11 , 0 0 5 , 2 8 8 $ 26 7 , 1 0 0 $ 5 , 2 2 0 , 9 4 6 $ 2 , 2 2 4 , 3 9 2 $ 1 , 2 3 8 , 5 0 0 $ 7 0 , 0 0 0 $ 18 , 5 0 0 $ 3 , 9 7 4 , 7 4 7 $ 24 , 0 1 9 , 4 7 3 10 0 - P l a n n i n g F u n d 15 9 , 7 1 2 7 6 , 5 0 0 15 5 , 9 6 0 18 , 0 0 0 32 7 , 0 0 0 73 7 , 1 7 2 10 3 - H e a l t h - M e d i c a l I n s u r a n c e 1, 9 9 1 , 1 3 9 1, 9 9 1 , 1 3 9 10 4 - C o m p r e h e n s i v e I n s u r a n c e 36 8 , 1 3 6 8 2 , 5 9 2 45 0 , 7 2 8 10 5 - P E R S F u n d 37 9 , 3 1 6 8 4 , 1 0 8 46 3 , 4 2 4 10 6 - P o l i c e P e n s i o n F u n d 34 6 , 5 7 5 1 3 2 , 9 3 7 47 9 , 5 1 2 10 7 - F i r e m a n s P e n s i o n F u n d 22 7 , 5 9 0 1 0 0 , 4 5 4 32 8 , 0 4 4 10 8 - C o m m u n i t y T r a n s p o r t a t i o n 30 , 5 1 5 30 , 5 1 5 11 0 - G a s T a x 6 5 0 , 0 0 0 7, 5 0 0 65 7 , 5 0 0 11 1 - S t r e e t M a i n t e n a n c e 20 , 0 0 0 2, 1 1 6 , 0 0 0 15 , 0 0 0 2, 1 5 1 , 0 0 0 11 2 - T r e e M a i n t e n a n c e 40 0 , 0 0 0 7, 0 0 0 10 , 0 0 0 41 7 , 0 0 0 11 3 - F i r e I m p a c t F e e 15 0 , 0 0 0 15 0 , 0 0 0 11 4 - S t r e e t I m p a c t F e e 60 0 , 0 0 0 10 0 , 0 0 0 70 0 , 0 0 0 11 5 - B u i l d i n g I n s p e c t i o n F u n d 63 4 , 0 0 0 3, 5 0 0 6, 0 0 0 64 3 , 5 0 0 11 6 - T I F D D o w n t o w n I m p r o v e m e n t 1, 0 5 9 , 0 0 0 3 4 , 6 2 0 10 , 0 0 0 1, 1 0 3 , 6 2 0 11 8 - H U D P r o j e c t s - 97 5 , 0 0 0 97 5 , 0 0 0 12 0 - C o m m u n i t y H o u s i n g F u n d 5, 0 0 0 5, 0 0 0 79 , 8 5 6 89 , 8 5 6 12 1 - H o u s i n g R e v o l v i n g L o a n 3, 0 0 0 4, 0 0 0 7, 0 0 0 12 2 - D o w n t o w n B l a s t C l e a n - U p L o a n F u n d - 12 5 - D r u g F o r f e i t u r e F u n d 9 8 , 0 0 0 40 , 0 0 0 10 , 0 0 0 14 8 , 0 0 0 12 9 - R e c o v e r y A c t , A R R A 2 5 , 0 0 0 25 , 0 0 0 13 2 - B o g e r t P a r k S p e c i a l R e v e n u e - - 13 3 - R e c r e a t i o n S p e c i a l R e v e n u e 50 0 50 0 1, 0 0 0 13 6 - P a r k S p e c i a l R e v e n u e 50 0 5, 0 0 0 5, 5 0 0 13 7 - L i b r a r y S p e c i a l R e v e n u e 20 0 5, 0 0 0 5, 2 0 0 13 9 - P o l i c e S p e c i a l R e v e n u e 5, 0 0 0 4, 0 0 0 4, 0 0 0 10 0 , 0 0 0 11 3 , 0 0 0 14 0 - P o l i c e D o m e s t i c V i o l e n c e 1 5 7 , 5 0 0 25 , 0 0 0 18 2 , 5 0 0 14 3 - T I F N 7 t h C o r r i d o r 27 2 , 0 0 0 2, 0 0 0 27 4 , 0 0 0 CM Recommended Budget FY11 53 City of Bozeman, Montana RE V E N U E S U M M A R Y , c o n t ’ d __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Ta x e s Sp e c i a l As s e s s m e n t s Li c e n s e s & Pe r m i t s In t e r g o v e r n m e n t a l Ch a r g e s f o r Se r v i c e s Fi n e s a n d Fo r f e i t u r e s In t e r e s t In c o m e Ot h e r Re v e n u e s Ot h e r F i - na n c i n g So u r c e s TO T A L 14 4 - T I F N E U r b a n R e n e w a l D i s t r i c t 63 , 4 0 0 50 0 63 , 9 0 0 14 5 - T I F M a n d e v i l l e F a r m I n d u s t r i a l 34 , 0 0 0 34 , 0 0 0 14 6 - L i g h t i n g D i s t r i c t s 31 5 , 0 0 0 31 5 , 0 0 0 17 4 - V i c t i m / W i t n e s s A d v o c a t e 70 , 0 0 0 6, 0 0 0 76 , 0 0 0 17 5 - S e n i o r T r a n s p o r t a t i o n 81 , 0 3 0 81 , 0 3 0 17 6 - B I D D o w n t o w n I m p r o v D i s t 11 4 , 0 0 0 11 4 , 0 0 0 17 9 - D i s a s t e r R e l i e f 2, 0 0 0 2, 0 0 0 18 4 - P a r k s M a s t e r P l a n / I m p r o v e m e n t G r a n t s - - 18 6 - D e v e l o p m e n t I m p a c t s 8, 0 0 0 8, 0 0 0 18 7 - F i r e D e p t E q u i p m e n t 32 4 , 1 2 0 5, 0 0 0 32 9 , 1 2 0 18 8 - C i t y / C o u n t y J o i n t D r u g F o r f e i t u r e 50 , 0 0 0 5, 0 0 0 55 , 0 0 0 18 9 - S t o r y M a n s i o n S p e c i a l R e v e n u e 20 , 0 0 0 20 , 0 0 0 30 0 - S I D R e v o l v i n g F u n d 20 , 0 0 0 2 0 , 0 0 0 40 , 0 0 0 30 1 - B o n d S & I L i b r a r y 31 8 , 5 5 6 31 8 , 5 5 6 30 2 - B o n d S & I 1 9 9 5 T r a n s P r o j 47 2 , 1 1 0 47 2 , 1 1 0 30 5 - 2 0 0 7 D o w n t o w n T I F B o n d s 42 6 , 1 8 8 42 6 , 1 8 8 31 0 - 4 4 4 - S I D F u n d s 1, 5 0 0 , 0 0 0 1, 5 0 0 , 0 0 0 50 4 - 5 5 8 - C o n s t r u c t i o n F u n d s - - 60 0 - W a t e r F u n d 5 , 9 3 0 , 5 0 8 10 6 , 0 0 0 46 , 0 2 0 3 0 , 0 0 0 6, 1 1 2 , 5 2 8 61 0 - W a t e r I m p a c t F e e 40 0 , 0 0 0 75 , 0 0 0 47 5 , 0 0 0 62 0 - W a s t e W a t e r F u n d - 5 , 8 3 3 , 0 0 0 10 0 , 0 0 0 36 , 0 0 0 9 , 5 0 0 , 0 0 0 15 , 4 6 9 , 0 0 0 63 0 - W a s t e W a t e r I m p a c t F e e 40 0 , 0 0 0 40 0 , 0 0 0 64 0 - S o l i d W a s t e F u n d 2 , 4 3 7 , 0 2 4 50 , 0 0 0 9, 7 8 7 - 2, 4 9 6 , 8 1 1 65 0 - P a r k i n g F u n d 13 0 , 5 0 0 19 8 , 0 0 0 19 , 0 0 0 34 7 , 5 0 0 71 0 - V e h i c l e M a i n t e n a n c e 76 6 , 0 0 0 - 76 6 , 0 0 0 72 0 - H e a l t h - M e d i c a l I n s u r a n c e 3 , 4 8 0 , 0 0 0 3, 4 8 0 , 0 0 0 80 0 - C e m e t e r y P e r p e t u a l C a r e 4, 0 0 0 16 , 0 0 0 20 , 0 0 0 $ 17 , 1 0 1 , 9 7 2 $ 1, 9 2 9 , 0 0 0 $ 1, 0 5 1 , 6 0 0 $ 6 , 6 6 2 , 6 5 7 $ 2 4 , 9 2 5 , 3 8 4 $ 1 , 5 9 6 , 5 0 0 $ 6 1 9 , 2 0 0 $ 1 9 5 , 8 0 7 $ 1 5 , 4 8 8 , 3 0 6 $ 6 9 , 5 7 0 , 4 2 6 CM Recommended Budget FY11 54 City of Bozeman, Montana REVENUE TRENDS & ANALYSIS ____________________________________________________________ Revenues are estimated for every fund of the city each year. This summary of revenue estimates is sup- ported by detailed revenue estimates for each fund, as described in the tables beginning on page 65. This section of the budget highlight s major governmental and enterprise funds of the City: the General Fund, along with Water, Wastewater, and Solid Waste enterprises. Trends of these funds and individual revenues are shown together with estimates for th e coming year. Together, these funds comprise 71% of the total estimated revenues of the City. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund rev enues include: city ad- ministration, police and fire services, court, parks, recr eation, and library. Revenue is estimated to be just under $24.0 Million for the budget year. The growth in general fund revenues, depicted in the graph above, reflects the following trends: • The approved mill levy for police and firefighter staff and equipment. That levy allows per- manent increases in property tax levies, beginning in FY09. • Beginning in the late 1990’s, the rapid growth in new construction and annexations, which increases property taxes collected. Growth in taxable value last budget year was 7.5%, and had averaged over 8.0% for the pr evious 5 years. However, th e significant decline in local construction that begin in 2008 will reduce tax dollars from new construction. Fiscal Year 2010 saw 5.5% increase in taxable value. Fo r FY11, we are estimating an increase of 2%. • For FY09, Increased court revenues, based on th e hiring of an additional prosecutor in FY09. Court revenues tend to grow as we add police officers and as our community be- comes more of a regional trade-center and tourist area. In FY11, we are estimating court revenues to increase by $20,000, based on FY10 collections. • Voted county-wide 911 levy and commitment to reduce city mills by an equivalent amount. • Increased State Entitlement Share revenues, based on population growth. $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 1st  8  Years  Actual  ‐Last  2  Years  Projected General  Fund  Revenue CM Recommended Budget FY11 55 City of Bozeman, Montana WATER FUND Shown on the graph below are total water fund revenues, estimated at $6.1 Million for the budget year. As depicted by the graph, water fund revenues have stead ily increased as the result of both an increase in the customer base and as the result of regular rate changes. Due to declining construction activity around the City, our customer-base growth is estimated at 0% for the budget year. This rate is markedly lower than the 5% trend of 2005-2008. In updating our rate study for slower customer grow th, decreased Impact Fee collections and new esti- mates of Water Plant costs, we estimate needing a 3.2% water rate increase for each of the next three years (FY11, FY12, FY13) in order to fund plan t construction and other scheduled operations and main- tenance costs. WASTEWATER FUND Revenues in the Wastewater Fund have, in general, been increasing over the past 10 years, and are estimated at $15.5 Million for the budget year. This includes “proceeds of long term debt” of approxi- mately $9.5 Million for Plant construction. This significant construction project broke ground in May 2009 and is expected to take 3 years to complete. The Wastewater Fund is expected to borrow a total of $30 Million for the $54 Million project. We estimate our customer-base to grow by 0% in the budget year, down from 5% in 2005-2008, and have based our estimate on the significant decline in ne w construction in town. Due to this decline in growth, the corresponding decline in collection of Im pact Fees, and higher-than-expected plant construc- tion costs, rates are expected to increase 10.2% each year for the next two years (FY11& FY12.) $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1st 8 years Actual -Last 2 projected Water Fund Revenues $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 1st  8  Years  Actual  ‐Last  2  Projected Wastewater  Fund  Revenues CM Recommended Budget FY11 56 City of Bozeman, Montana SOLID WASTE FUND Revenues in the Solid Waste Fund were significant effe cted by the closing of the City Landfill in 2007. During fiscal year 2006, the Commission discussed how the City would continue solid waste disposal services as our Landfill was nearing its capacity. In a measure to reserve the remaining cell space for residential use only, the Commission closed the landf ill to tipping by commercial customers and non-city residents and to any construction and demolition waste. The Landfill officially closed in June 2008. The Solid Waste Collection Division continues to oper ate residential and commercial collection, and in FY09 we began to provide curb-side recycling collection services. For FY101 garbage rates will increase 5%, to cover f uel costs, employee salary and benefit increases, and the assumption of costs that were once shared with the Disposal division. The slowdown in local construction activity has continued to decrease de mand for “roll-off” contai ners and the associated haul- ing and tipping services. Solid waste fund revenues, including curbside recycling fees for the year, are estimated at $2.5 Million. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 1st  8  Years  Actual  ‐Last  2  Years  Projected Solid  Waste  Fund  Revenues CM Recommended Budget FY11 57 City of Bozeman, Montana EX P E N D I T U R E S U M M A R Y __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ Pe r s o n n e l & Be n e f i t s Op e r a t i o n s Ca p i t a l De b t S e r v i c e Tr a n s f e r s Ot h e r F i n a n c i n g Us e s TO T A L 01 0 - G e n e r a l F u n d $ 1 5 , 4 1 7 , 2 8 7 $ 6 , 4 5 4 , 4 2 3 $ 9 0 9 , 8 0 0 $ 1 5 0 , 0 0 0 $ 5 8 2 , 3 7 1 $ 2 3 , 5 1 3 , 8 8 1 10 0 - P l a n n i n g F u n d 6 7 7 , 4 8 6 6 3 , 1 7 9 7 4 0 , 6 6 5 10 3 - H e a l t h - M e d i c a l I n s u r a n c e 1 , 9 9 1 , 1 3 9 1 , 9 9 1 , 1 3 9 10 4 - C o m p r e h e n s i v e I n s u r a n c e 4 5 0 , 7 2 8 4 5 0 , 7 2 8 10 5 - P E R S F u n d 4 6 3 , 4 2 4 4 6 3 , 4 2 4 10 6 - P o l i c e P e n s i o n F u n d 4 7 9 , 5 1 2 4 7 9 , 5 1 2 10 7 - F i r e m a n s P e n s i o n F u n d 3 2 8 , 0 4 4 3 2 8 , 0 4 4 10 8 - C o m m u n i t y T r a n s p o r t a t i o n 3 0 , 5 1 5 3 0 , 5 1 5 10 9 - H i g h w a y S a f e t y I m p r o v e m e n t P r o j e c t s - - 11 0 - G a s T a x 2 1 6 , 5 0 0 4 0 0 , 0 0 0 6 1 6 , 5 0 0 11 1 - S t r e e t M a i n t e n a n c e 1 , 1 6 1 , 4 8 7 8 7 7 , 3 1 1 3 2 8 , 4 5 6 8 5 , 0 0 0 2 , 4 5 2 , 2 5 4 11 2 - T r e e M a i n t e n a n c e 3 1 5 , 2 0 2 1 1 8 , 4 2 4 - 4 3 3 , 6 2 6 11 3 - F i r e I m p a c t F e e 1 7 , 5 0 0 1 5 0 , 0 0 0 1 6 7 , 5 0 0 11 4 - S t r e e t I m p a c t F e e 3 5 0 , 0 0 0 3 5 0 , 0 0 0 11 5 - B u i l d i n g I n s p e c t i o n F u n d 5 9 0 , 6 5 9 1 9 7 , 8 9 4 7 8 8 , 5 5 3 11 6 - T I F D D o w n t o w n I m p r o v e m e n t 1 , 0 0 0 , 0 0 0 4 2 6 , 1 8 8 1 , 4 2 6 , 1 8 8 11 8 - H U D P r o j e c t s 9 7 5 , 0 0 0 9 7 5 , 0 0 0 12 0 - C o m m u n i t y H o u s i n g F u n d 4 0 , 0 0 0 4 0 , 0 0 0 12 1 - H o u s i n g R e v o l v i n g L o a n 1 4 , 4 0 0 1 4 , 4 0 0 12 2 - D o w n t o w n B l a s t C l e a n - U p L o a n F u n d - 12 5 - D r u g F o r f e i t u r e F u n d 1 7 0 , 1 2 5 8 , 0 0 0 1 7 8 , 1 2 5 12 8 - F i s h W i l d l i f e & P a r k M g m t - - 12 9 - R e c o v e r y A c t , A R R A 2 5 , 0 0 0 2 5 , 0 0 0 13 2 - B o g e r t P a r k S p e c i a l R e v e n u e - - 13 3 - R e c r e a t i o n S p e c i a l R e v e n u e 1 , 0 0 0 1 , 0 0 0 13 5 - C e m e t e r y S p e c i a l R e v e n u e - - 13 6 - P a r k S p e c i a l R e v e n u e 1 2 , 0 0 0 1 2 , 0 0 0 13 7 - L i b r a r y S p e c i a l R e v e n u e 7 , 9 0 0 7 , 9 0 0 CM Recommended Budget FY11 58 City of Bozeman, Montana EX P E N D I T U R E S U M M A R Y , c o n t ’ d Pe r s o n n e l & Be n e f i t s Op e r a t i o n s Ca p i t a l De b t S e r v i c e Tr a n s f e r s Ot h e r F i n a n c i n g Us e s TO T A L 13 8 - L a w & J u s t i c e C e n t e r 2 0 , 0 0 0 2 0 , 0 0 0 13 9 - P o l i c e S p e c i a l R e v e n u e 7 4 , 7 0 7 1 2 , 7 1 0 8 7 , 4 1 7 14 0 - P o l i c e D o m e s t i c V i o l e n c e 1 8 1 , 2 5 0 1 8 1 , 2 5 0 1 4 2 - S u s t a i n a b i l i t y G r a n t 1 5 , 5 0 0 1 5 , 5 0 0 14 3 - T I F N 7 t h C o r r i d o r 5 0 5 , 0 0 0 5 0 5 , 0 0 0 14 4 - T I F N E U r b a n R e n e w a l D i s t r i c t 7 5 , 0 0 0 7 5 , 0 0 0 14 5 - T I F M a n d e v i l l e F a r m I n d u s t r i a l - 14 6 - L i g h t i n g D i s t r i c t s 3 1 5 , 0 0 0 3 1 5 , 0 0 0 17 4 - V i c t i m / W i t n e s s A d v o c a t e 7 2 , 0 0 0 7 2 , 0 0 0 17 5 - S e n i o r T r a n s p o r t a t i o n 8 1 , 0 3 0 8 1 , 0 3 0 17 6 - B I D D o w n t o w n I m p r o v D i s t 1 1 4 , 0 0 0 1 1 4 , 0 0 0 17 9 - D i s a s t e r R e l i e f - 18 4 - P a r k s M a s t e r P l a n / I m p r o v e m e n t G r a n t s - - 18 5 - I n s u r a n c e P r o c e e d s - - 18 6 - D e v e l o p m e n t I m p a c t s - - 18 7 - F i r e D e p t E q u i p m e n t 5 1 0 , 0 0 0 5 1 0 , 0 0 0 18 8 - C i t y / C o u n t y J o i n t D r u g F o r f e i t u r e - - 18 9 - S t o r y M a n s i o n S p e c i a l R e v e n u e 3 0 , 8 5 2 3 0 , 8 5 2 30 0 - S I D R e v o l v i n g F u n d - 30 1 - B o n d S & I L i b r a r y 3 1 8 , 5 5 6 3 1 8 , 5 5 6 30 2 - B o n d S & I 1 9 9 5 T r a n s P r o j 4 2 0 , 1 1 0 4 2 0 , 1 1 0 30 5 - 2 0 0 7 D o w n t o w n T I F B o n d s 4 2 6 , 1 8 8 4 2 6 , 1 8 8 31 0 - 4 4 4 - S I D F u n d s 1 , 5 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 50 4 - 5 5 8 - C o n s t r u c t i o n F u n d s - 60 0 - W a t e r F u n d 1 , 7 6 1 , 8 9 1 2 , 2 4 0 , 5 5 0 6 , 7 4 5 , 3 0 3 3 2 , 9 1 6 1 0 , 7 8 0 , 6 6 0 61 0 - W a t e r I m p a c t F e e 7 0 0 , 0 0 0 7 0 0 , 0 0 0 62 0 - W a s t e W a t e r F u n d 1 , 5 4 4 , 1 4 1 2 , 4 9 5 , 7 7 4 2 1 , 9 9 8 , 5 1 5 2 6 , 0 3 8 , 4 3 0 63 0 - W a s t e W a t e r I m p a c t F e e - 4 0 0 , 0 0 0 4 0 0 , 0 0 0 64 0 - S o l i d W a s t e F u n d 1 , 0 2 8 , 0 6 0 1 , 2 4 3 , 4 5 5 3 1 4 , 3 5 0 2 , 5 8 5 , 8 6 5 65 0 - P a r k i n g F u n d 1 8 3 , 5 5 7 1 8 0 , 2 1 0 3 6 3 , 7 6 7 71 0 - V e h i c l e M a i n t e n a n c e 2 8 7 , 9 2 9 4 5 2 , 7 3 5 2 6 , 5 0 0 7 6 7 , 1 6 4 72 0 - H e a l t h - M e d i c a l I n s u r a n c e 3 , 4 8 0 , 0 0 0 3 , 4 8 0 , 0 0 0 80 0 - C e m e t e r y P e r p e t u a l C a r e 1 6 , 0 0 0 1 6 , 0 0 0 $ 2 3 , 2 1 2 , 5 3 1 $ 2 1 , 5 5 6 , 6 1 2 $ 3 2 , 2 8 2 , 9 2 4 $ 2 , 9 5 0 , 2 7 0 $ 4 , 8 6 1 , 2 1 8 $ 4 2 6 , 1 8 8 $ 8 5 , 2 8 9 , 7 4 3 CM Recommended Budget FY11 59 City of Bozeman, Montana EXPENDITURE TRENDS & ANALYSIS ___________________________________________________________________________ This section provides a historical trend analysis of the expenditures of the major funds of the city. In- creases and decreases in a fund’s expenditure levels is a natural occurrence. The most important point is to understand what factors are causing a funds’ expenditure levels to change. General fund expendi- tures will usually be more stable, due to the fact t hat most costs ar e personnel that are predictable and steady. In enterprise funds and construction funds, lar ge fluctuations will occur due to the fact that these funds are infrastructure intense and large expendi tures are sporadic, depending on the projects in- volved. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund revenues include: city ad- ministration, police and fire services, court, parks, recreation, and library. Expenditures total $23.5M for this fiscal year. The increase in expenditure levels of the General Fund can be tied to the growth trend of our commu- nity; With this increase in property and population, there is a need for additional general fund services. Staffing increases to handle citizen demands bring salary and health insurance expenditure increases. In addition, expanding buildings to accommodate more citizens and employees results in increased building maintenance costs. Expenditures on Librar y Services increased signific antly in 2007 due to the operations of the new Library facility. For FY08 we decreased expenditures on 911 Dispatch services by over $700,000, due to the assumption of this prog ram by the county. Over t he past four years, we have increased expenditures on police and fire services. Mo st significant this year is the continuation of the voter-approved levies for the addition of police officers and firefighters and associated equipment. WATER FUND The following chart depicts the trend in the Water Fu nd, and shows the result of sporadic large improve- ment projects being undertaken in FY04-08, and again in FY11. In 2004, we began design and con- struction on the Hyalite Transmissi on Main, which greatly improved service for the City’s water supply from Hyalite reservoir. That project was comp leted in FY2006. FY2011 expenditures total roughly $10.8 Million, and includes spending on the first year of construction of our new Water Treatment Facil- ity, according to our long-rang Water Facility Plan. We expect to see substantial investment in the city’s water supply and delivery being made by the Water Fund over the next 3-5 years. ‐ 5,000,000   10,000,000   15,000,000   20,000,000   25,000,000   2002200320042005200620072008200920102011 General  Fund  Expenditures CM Recommended Budget FY11 60 City of Bozeman, Montana WASTEWATER FUND The Wastewater Fund has also spent substantial dollars on capital improvements over the past 10 years. The City received a multi-million dollar EPA Gr ant award that required ma tching dollars from our rate-payers. This grant funded some major impr ovements to our Wastewater Treatment Plant and Col- lection System, and was fully utiliz ed by the end of the FY05. FY11 expenditures are estimated at $26.0 Million. As a result of our most re cent Wastewater Facility Study, the city immediately embarked on the design and construction of a new Water Reclamation Facil- ity. In November 2008, the City approved bids fo r a project totaling $54Million. We broke ground in May 2009 and anticipate 3 years of construction spending. FY11 budget anticipates construction project ex- penditures of over $20.0 Million. SOLID WASTE Expenditures in the Solid Waste Fund have increased significantly during 2005-2007 due to the City’s investment in the Mandeville Farm property, Transf er Station design, and the Old Library Property. Costs also increased in FY2006 when the City decid ed to direct-haul collection trash to the County Landfill. The FY2009 budget included the cap and clos ure costs on the City’s existing landfill cell and curbside recycling, in addition to our regular garbage collection routes. ‐ 2,000,000   4,000,000   6,000,000   8,000,000   10,000,000   12,000,000   2002200320042005200620072008200920102011 Water  Fund  Expenditures - 4,000,000 8,000,000 12,000,000 16,000,000 20,000,000 24,000,000 28,000,000 2002200320042005200620072008200920102011 Wastewater Fund Expenditures CM Recommended Budget FY11 61 City of Bozeman, Montana Expenditures are estimated to total $2.6 Million for Collection and Recycling purposes this year. ‐ 2,000,000   4,000,000   6,000,000   2002200320042005200620072008200920102011 Solid  Waste  Fund  Expenditures CM Recommended Budget FY11 62 City of Bozeman, Montana FUND BALANCES / WORKING CA PITAL TRENDS & ANALYSIS —————————————————————————————————————————— There are two fund types that are used to account for the city’s o perating funds. One is governmental fund types and the other is propriet ary fund types. The best measure of a governmental fund types’ fi- nancial condition is fund balance (assets minus liabiliti es). The best measure of a propriety fund types’ financial condition is working capital (curr ent assets minus current liabilities). This section provides a historical trend analysis of the fund balance and working capital balances of the major funds of the city. Increases and decreases in a funds’ financial position is a natural occurrence. The most important point is to understand what factors are causing a funds’ financial position to change. General fund balances will generally be more stable, due to the fact that most costs are personnel that are predictable and steady. In enterprise funds, large fluctuations will occur due to the fact that these funds are infrastructure intense and large expenditures are sporadic. GENERAL FUND The General Fund is used to account for all financial resources of the city, except for those required to be accounted for in another fund. Major functions supported by general fund revenues include: city ad- ministration, police and fire services, court, parks, recreation, and library. The graph below shows that the city has maintained its General Fund balance between $2.5 and $5.0 million over the past 10 years. Increases in fund balan ce in FY02, 05, 08 occurr ed as the result of unex- pected revenues and vacancy savings (most significant in FY08). The relatively sharp decline at the end of FY03 resulted from the use of $1.3 million in reserves to purchase the Story Mansion. The de- cline in FY07 is attributed to the City’s share of the purchase of the Lamme Library property for $1 Mil- lion. FY09 saw an increase due, in part, to un-fini shed capital projects (Swim Center AV System and Fire Department Equipment Purchases) that were carried over into the FY10 year and spent. The Rec- ommended FY11 Budget ends the year with a Un reserved Fund Balance level of $3.6 Million. The graph on the next page shows the unreserved general fund balance in relation to the annual operat- ing revenue of the fund. The decline in FY 03 was t he result of the acquisition of the Story Mansion. Again, the decline in FY07 is attributed to the purcha se of the Lamme Library property. The FY11 year is projected to end at 15.6% of FY11 operating revenues. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 1st  8  Years  Actual  ‐Last  2  Years  Projected General  Fund  ‐Unreserved   Fund  Balance CM Recommended Budget FY11 63 City of Bozeman, Montana The City recently adopted GFOA’s Best Practice for Unreserved Fund Balance in the General Fund into its Budget Administration Ordinance. This requires a 16 2/3% balance; if that is not achieved, the Com- mission must hold a separate hearing to specifica lly address why the balance has not been met at what will be done going forward. WATER FUND The graph below depicts the working capital balance of the city’s water fund. This graph typifies the sig- nificant fluctuations that result from large infrastruc ture expenditures. The significant reduction in FY 02 and FY 03 relates to the completion of some large capital improvement projects primarily funded with cash balances. The most significant of which wa s the Lyman Creek water supply and the Hyalite Trans- mission Main project. We accumulated, and are now utilizing, dollars for plant design and construction, which is estimated to cost approximately $40.7 m illion. FY11 budget projects and ending balance of $6.7 Million. WASTEWATER FUND As seen by the graph of the wastewater fund on th e next page, the fund’s working capital balance has been steadily growing over the past 10 years. The large balance in FY 01 provided needed matching funds for a $5 million federal grant. The reduction in FY 03 reflects expenditures associated with the federal grant. The FY08 reduction is for the design costs of the new Wastewat er Treatment Facility. FY09 spending on construction of the plant brings the working capital balance to its lowest level in 10 years. This is to be expected, considering that t he treatment plant project represents the most substan- 0% 5% 10% 15% 20% 25% 30% 1st  8  Years  Actual  ‐Last  2  Years  Projected Unreserved  General  Fund  Balance   as  a  % of  Revenues ‐$2,000,000 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 1st  8  Years  Actual  ‐Last  2  Years  Projected Water  Fund  ‐Working  Capital CM Recommended Budget FY11 64 City of Bozeman, Montana tial investment in the City’s wastewater facility in decades. FY11 ending working capital balance is esti- mated at $2.6 Million. SOLID WASTE FUND The graph of the solid waste fund working capital show s a relatively low balance in fiscal year 2001 due to the installation costs of a liner for the City’s l andfill, totaling approximately $2 million. The steady in- creases in FY 02 through FY 04 resulted from the la rge increase in gate fee revenues. This balance was accumulated to plan for the eventual closure of the Landfill and to provide for an alternative for solid waste disposal. In FY07, $1.5M was utilized to pu rchase the Lamme Library Property, after the City Commission decided to discontinue land-filling operations, and join the County’s regional Solid Waste District. The FY09 budget anticipated closing and capping the Landfill, and beginning a curbside recy- cling program in addition to the current garbage collection services. The new recycling program re- quired investments in a new recycling truck and bins for customers, which were funded in FY08. FY10 shows the results of utilizing approximately $370,000 for the addition of office and vehicle storage space to meet the long term needs of the division. This will result in an ending working capital balance of ap- proximately $847,000. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1st  8  Years  Actual  ‐Last  2  Projected Wastewater  Fund  ‐Working  Capital $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 1st  8  Years  Actual  ‐Last  2  Years  Projected Solid  Waste  Fund  ‐Working  Capital CM Recommended Budget FY11 65 City of Bozeman, Montana Revenue and Expenditure De tails For Each Fund FY09 FY10 FY11 Actuals Approved Recommended General Fund Revenues Property Taxes $8,352,950 $8,843,899 $10,055,288 Gallatin County Option 1,037,190 1,050,000 950,000 Business/Animal Licenses 275,012 262,500 263,100 Permits 6,535 4,000 4,000 Grants 251,633 303,570 189,720 County Shared 451,452 454,230 454,230 State Shared 4,256,007 4,437,014 4,576,996 General Government 1,649,044 1,559,781 1,564,235 Public Safety 152,359 152,012 150,457 Public Welfare 598,001 621,195 509,700 Library Fines 61,679 55,000 52,000 Police Court Fines 1,190,785 1,091,500 1,111,500 Weed Mowing Fines - - - Parking Fines 54,436 55,000 55,000 Animal Control Fines 24,285 20,000 20,000 Snow Removal Fines - - - Miscellaneous Fines 471 - - Interest Income 66,042 70,000 70,000 Admin Reimbursement Cash Over/Short Donations - - - Miscellaneous Revenue 4,621 10,000 10,000 Refunds & Reimburse- ments 43,459 8,000 8,000 Rents and Royalties - - - Sales 47,009 - - Street & Alley Vacation - 500 500 Transfers 3,356,803 3,659,085 3,964,747 Proceeds-Asset Disposi- tion - 10,000 10,000 Compensation for Loss - - - Total Revenues $21,879,773 $22,667,286 $24,019,473 Expenditures Personnel & Benefits $14,055,009 14,471,053 $15,417,287 Operations 4,680,481 6,400,116 6,454,423 Capital 659,879 484,340 909,800 Debt Service - 108,000 150,000 Transfers 1,641,830 1,460,805 582,371 Total Expenditures $21,037,199 $22,924,314 $23,513,881 The following table lists the Revenues & Other Fina ncing Sources and the Expenditures and Other Uses for each of the City’s Funds. CM Recommended Budget FY11 66 City of Bozeman, Montana Special Revenue Funds FY09 Actual FY10 Approved FY11 Recommended 100 - Planning Fund Revenues Property Taxes 151,166 156,580 159,712 Grants 5,500 5,500 5,500 County Shared - 18,000 - State Shared 79,646 53,141 71,000 General Government 237,700 220,000 155,960 Interest Income 139 - - Refunds & Reimbursements 21,435 19,000 18,000 Transfers 476,500 348,000 327,000 Total Revenues 972,086 820,221 737,172 Expenditures Personnel & Benefits 755,524 712,013 677,486 Operations 81,551 65,351 63,179 Capital - - - Transfers Total Expenditures 837,075 777,364 740,665 103 - Health-Medical Insurance Revenues Property Taxes 1,792,137 1,853,073 1,991,139 County Shared Total Revenues 1,792,137 1,853,073 1,991,139 Expenditures Transfers 1,803,267 1,853,073 1,991,139 Total Expenditures 1,803,267 1,853,073 1,991,139 104 - Liability Insurance Revenues Property Taxes 334,775 360,917 368,136 County Shared State Shared 77,637 78,555 82,592 Total Revenues 412,412 439,472 450,728 Expenditures Transfers 413,040 439,472 450,728 Total Expenditures 413,040 439,472 450,728 105 - PERS Fund Revenues Property Taxes 333,434 371,878 379,316 State Shared 78,924 79,997 84,108 Total Revenues 412,358 451,875 463,424 Expenditures Transfers 413,713 451,875 463,424 Total Expenditures 413,713 451,875 463,424 106 - Police Pension Fund Revenues Property Taxes 306,922 339,779 346,575 State Shared 124,266 126,439 132,937 Total Revenues 431,188 466,218 479,512 Expenditures Transfers 428,626 482,573 479,512 Total Expenditures 428,626 482,573 479,512 CM Recommended Budget FY11 67 City of Bozeman, Montana 107 - Firemans Pension Fund FY09 Actual FY10 Approved FY11 Recommended Revenues Property Taxes 202,792 223,127 227,590 State Shared 94,412 95,544 100,454 Total Revenues 297,204 318,671 328,044 Expenditures Transfers 295,434 318,671 328,044 Total Expenditures 295,434 318,671 328,044 108 - Community Transportation Revenues Grants 48,869 Refunds & Reimbursements - Transfers 163,388 30,515 30,515 Total Revenues 212,257 30,515 30,515 Expenditures Personnel & Benefits - - - Operations 4,482 30,515 30,515 Capital 56,444 - - Total Expenditures 60,926 30,515 30,515 109 - Highway Safety Improvement Projects Revenues Interest Income 588 - - Total Revenues 588 - - Expenditures Operations - 21,000 - Total Expenditures 19,000 21,000 - 110 - Gas Tax Revenues State Shared 630,724 650,000 650,000 Interest Income 7,084 7,500 7,500 Total Revenues 637,808 657,500 657,500 Expenditures Operations 215,704 216,500 216,500 Capital 458,940 400,000 400,000 Total Expenditures 674,644 616,500 616,500 111 - Street Maintenance Revenues Penalty & Interest 8,757 - - Permits 10,936 20,000 20,000 State Shared 875 - - Public Service 2,039,587 2,130,023 2,116,000 Interest Income 12,931 15,000 15,000 Miscellaneous Revenue 186,426 Refunds & Reimbursements Proceeds-Asset Disposition Total Revenues 2,259,512 2,165,023 2,151,000 Expenditures Personnel & Benefits 1,045,629 1,091,083 1,161,487 Operations 744,713 820,573 877,311 Capital 370,854 180,000 328,456 Debt Service 86,366 85,000 Total Expenditures 2,247,562 2,091,656 2,452,254 CM Recommended Budget FY11 68 City of Bozeman, Montana 112 - Tree Maintenance FY09 Actual FY10 Approved FY11 Recommended Revenues Penalty & Interest 1,787 State Shared 247 Public Service 393,937 397,875 400,000 Interest Income 6,032 7,000 7,000 Refunds & Reimbursements Sales 7,990 10,000 10,000 Proceeds-Asset Disposition 54,261 Total Revenues 464,254 414,875 417,000 Expenditures Personnel & Benefits 295,099 292,116 315,202 Operations 102,135 114,002 118,424 Capital 17,847 185,204 - Total Expenditures 415,081 591,322 433,626 113 - Fire Impact Fee Revenues Public Safety 186,690 185,640 150,000 Interest Income 57,049 - - Proceeds of Long Term Debt - - - Total Revenues 243,739 185,640 150,000 Expenditures Operations 11,871 17,500 Capital - Total Expenditures 2,403,898 185,640 167,500 114 - Street Impact Fee Revenues Public Service 1,199,719 750,000 600,000 Interest Income 180,785 100,000 100,000 Admin Reimbursement Total Revenues 1,380,504 850,000 700,000 Expenditures Operations 96,697 Capital 651,398 600,000 350,000 Total Expenditures 748,095 600,000 350,000 115 - Building Inspection Fund Revenues Permits 848,348 854,600 634,000 State Shared 38,613 General Government 1,448 4,000 3,000 Public Safety 303 500 500 Refunds & Reimbursements 778 - - Interest Income 20,095 10,000 6,000 Total Revenues 909,585 869,100 643,500 Expenditures Personnel & Benefits 845,430 643,956 590,659 Operations 206,577 217,753 197,894 Capital - - - Total Expenditures 1,052,007 861,709 788,553 Transfers 2,392,027 185,640 150,000 CM Recommended Budget FY11 69 City of Bozeman, Montana 116 - TIFD Downtown Improvement Revenues Property Taxes 676,300 635,287 1,059,000 State Shared 34,620 34,620 34,620 Interest Income 5,000 5,000 10,000 Total Revenues 715,920 674,907 1,103,620 Expenditures Operations 299,398 210,000 1,000,000 Other Financing Uses 416,222 425,000 426,188 Total Expenditures 715,620 635,000 1,426,188 118 - HUD Projects Revenues Interest Income - - - Loan Principal - - - Loan Interest - - - Grants - - 975,000 Refunds & Reimbursement - - - Total Revenues - - 975,000 Expenditures Operations - - 975,000 Total Expenditures - - 975,000 119 - Economic Development Loan Interest Income - - - Loan Principal - 175,000 - Loan Interest - 40,000 - Grants Total Revenues - 215,000 - Expenditures Operations - 215,000 - Total Expenditures - 215,000 - 120 - Community Housing Fund Revenues Transfer In (from Gfund) 105,600 78,290 79,856 Interest Income 7,339 5,000 5,000 Loan Principal 5,000 5,000 5,000 Total Revenues 117,939 88,290 89,856 Expenditures Personnel 4,659 - - Operations 110,077 40,000 40,000 Total Expenditures 114,736 40,000 40,000 121 - Housing Revolving Loan Revenues Interest Income 3,090 - 3,000 Loan Principal 4,143 8,000 4,000 Loan Interest - - - Total Revenues 7,233 8,000 7,000 Expenditures Operations 54,400 14,400 14,400 Total Expenditures 54,400 14,400 14,400 CM Recommended Budget FY11 70 City of Bozeman, Montana FY09 Actual FY10 Approved FY11 Recommended 121 - Housing Revolving Loan Revenues Interest Income 3,090 - 3,000 Loan Principal 4,143 8,000 4,000 Loan Interest - - - Total Revenues 7,233 8,000 7,000 Expenditures Operations 54,400 14,400 14,400 Total Expenditures 54,400 14,400 14,400 122 - Downtown Blast Clean-Up Loan Fund Interest Income - - - Loan Principal - - - Loan Interest - - - Transfers In 210,000 - - Total Revenues 210,000 - - Expenditures Operations 210,000 - - Total Expenditures 210,000 - - Revenues 50,786 98,000 98,000 Police Court Fines 42,887 50,000 40,000 Miscellaneous Revenue 39,292 10,000 10,000 Other Financing Sources 128,160 Total Revenues 261,125 158,000 148,000 Expenditures Personnel & Benefits 159,447 164,944 170,125 Operations 9,515 8,500 8,000 Total Expenditures 168,962 173,444 178,125 128 - Fish Wildlife & Park Mgmt Revenues Grants Other Revenue - - - Total Revenues - - - Expenditures Operations 15,000 15,000 - Capital Total Expenditures 15,000 15,000 - 129 - Recovery Act, ARRA Revenues Grants - 796,500 25,000 Transfers In/Other 1,434 - - Total Revenues 1,434 796,500 25,000 Expenditures Operations 2,567 796,500 25,000 Capital Total Expenditures 2,567 796,500 25,000 125 - Drug Forfeiture Fund Grants   CM Recommended Budget FY11 71 City of Bozeman, Montana FY09 Actual FY10 Approved FY11 Recommended 130 - Americans with Disability Revenues Interest Income 990 - - Total Revenues 990 - - Expenditures Operations 32,000 - - Capital Total Expenditures 32,000 - - 131 - Beautification of Bozeman Revenues Donations 630 4,000 1,000 Interest Income - - - Total Revenues 630 4,000 1,000 Expenditures Operations 3,736 5,800 - Total Expenditures 3,736 5,800 - 132 - Bogert Park Special Revenue Revenues Donations 1,115 - - Transfers & Other Revenue 5,580 - - Total Revenues 6,695 - - Expenditures Capital 50,979 - - Total Expenditures 50,979 - - 133 - Recreation Special Revenue Revenues Interest Income 908 500 500 Donations 684 500 500 Total Revenues 1,592 1,000 1,000 Expenditures Operations 3,787 1,000 1,000 Total Expenditures 3,787 1,000 1,000 135 - Cemetery Special Revenue Revenues Interest Income 61 - - Donations - - - Total Revenues 61 - - Expenditures Operations - 2,200 - Total Expenditures - 2,200 - Revenues Interest Income 446 500 500 7,003 5,000 5,000 Total Revenues 7,449 5,500 5,500 Expenditures Capital 3,681 12,000 12,000 Transfers to Other Funds 4,186 - - Total Expenditures 7,867 12,000 12,000 136 - Park Special Revenue CM Recommended Budget FY11 72 City of Bozeman, Montana 137 - Library Special Revenue FY09 Actual FY10 Approved FY11 Recommended Revenues Grants 1,545 - - Interest Income 259 200 200 Donations 6,381 5,000 5,000 Refunds & Reimbursements - - - Total Revenues 8,185 5,200 5,200 Expenditures Operations 3,165 7,900 7,900 Transfers - - - Total Expenditures 3,165 7,900 7,900 138 - Law & Justice Center Expenditures Operations 19,125 20,000 20,000 Total Expenditures 19,125 20,000 20,000 139 - Police Special Revenue Revenues Grants 21,388 Public Safety 4,019 5,000 5,000 Interest Income 6,014 4,000 4,000 Donations 7,575 4,000 4,000 Miscellaneous Revenue - - - Transfers 100,000 100,000 100,000 Total Revenues 138,996 113,000 113,000 Expenditures Personnel & Benefits 82,377 72,405 74,707 Operating 10,540 71,510 12,710 Transfers - - - Total Expenditures 92,917 143,915 87,417 140 - Police Domestic Violence Revenues Grants 104,148 157,500 157,500 Refunds & Reimbursements 25,000 Total Revenues 104,148 157,500 182,500 Expenditures Personnel 70,546 Operating 104,147 160,500 181,250 Total Expenditures 104,147 160,500 181,250 142 - Sustainability Grant Revenues Grants 20,500 29,500 - Total Revenues 20,500 29,500 - Expenditures Operating 20,500 14,000 15,500 Total Expenditures 20,500 14,000 15,500 Revenues Property Taxes 56,092 272,000 272,000 Interest Income 1,318 500 2,000 Transfers Total Revenues 57,410 272,500 274,000 Expenditures Operating 40 130,000 505,000 Total Expenditures 40 130,000 505,000 143 - TIF N 7th Corridor CM Recommended Budget FY11 73 City of Bozeman, Montana 144 - TIF NE Urban Renewal District Revenues Property Taxes 44,329 63,400 63,400 Interest Income 1,112 500 500 Transfers Total Revenues 45,441 63,900 63,900 Expenditures Operating 45 125,000 75,000 Total Expenditures 45 125,000 75,000 145 - TIF Mandeville Farm Industrial Revenues Property Taxes - 34,000 34,000 Refunds & Reimbursements Transfers Total Revenues - 34,000 34,000 Expenditures Operating 51,342 - - Total Expenditures 51,342 - - 146 - Lighting Districts Revenues Special Assessments 486,468 170,000 315,000 Interest Income 5,622 - - Total Revenues 492,090 170,000 315,000 Expenditures Operating 316,914 150,000 315,000 Total Expenditures 316,914 150,000 315,000 174 - Victim/Witness Advocate Revenues Police Court Fines 77,162 70,000 70,000 Interest Income 9,647 6,000 6,000 Total Revenues 86,809 76,000 76,000 Expenditures Operating 26,092 72,000 72,000 Total Expenditures 26,092 72,000 72,000 175 - Senior Transportation Revenues Property Taxes 73,829 76,403 81,030 State Shared Interest Income 442 Total Revenues 74,271 76,403 81,030 Expenditures Operating 72,965 76,403 81,030 Total Expenditures 72,965 76,403 81,030 176 - BID Downtown Improv Dist Revenues Assessments 114,223 114,000 114,000 Total Revenues 114,223 114,000 114,000 Expenditures Operating 143,179 114,000 114,000 Total Expenditures 143,179 114,000 114,000 CM Recommended Budget FY11 74 City of Bozeman, Montana 183 - Fire Dept Special Revenue FY09 Actual FY10 Approved FY11 Recommended Revenues Grants 147,826 - - Donations 2,922 - - Total Revenues 150,748 - - Expenditures Operating 89,558 - - Capital 122,164 - - Total Expenditures 211,722 - - 184 - Parks Master Plan/Improvement Grants Revenues Transfers 150,000 100,000 - Total Revenues 150,000 100,000 - Expenditures Capital 62,952 100,000 - Total Expenditures 62,952 100,000 - 185 - Insurance Proceeds Revenues Transfers In - - - Interest Income 6,905 - - Total Revenues 6,905 - - Expenditures Capital - - - Total Expenditures - - - 186 - Development Impacts Revenues Transfers In - - - Interest Income 19,416 8,000 8,000 Donations 200,000 - - Total Revenues 219,416 8,000 8,000 Expenditures Operating 84,000 765,000 - Total Expenditures 84,000 765,000 - 187 - Fire Dept Equipment Revenues Property Taxes 283,310 313,160 324,120 State Shared - - - Interest Income 9,420 5,000 5,000 Total Revenues 292,730 318,160 329,120 Expenditures Operating Capital 367,440 - 510,000 Total Expenditures 367,440 - 510,000 Revenues Fines 145,531 50,000 50,000 Interest Income 7,926 Donations - 5,000 5,000 Total Revenues 153,457 55,000 55,000 Expenditures Operating 179,591 Capital 88,106 335,000 - Total Expenditures 267,697 335,000 - 188 - City/County Joint Drug Forfeiture CM Recommended Budget FY11 75 City of Bozeman, Montana 189 - Story Mansion Special Revenue FY09 Actual FY10 Approved FY11 Recommended Revenues Charges for Sevices - 44,200 20,000 Interest Income - - Donations - 20,000 Total Revenues - 44,200 40,000 Expenditures Operating 104 28,139 30,852 Capital - - Total Expenditures 104 28,139 30,852 850 - Cash in Lieu of Parkland Revenues Cash in Lieu of Parkland - - Interest Income - - Total Revenues - Expenditures Transfers - - Total Expenditures - - Debt Service Funds 300 - SID Revolving Fund Revenues Personal Property Miscellaneous General Government 17,724 20,000 20,000 Interest Income - - - Transfers 17,724 20,000 20,000 Total Revenues 54,302 20,000 20,000 Expenditures Capital - - - Debt Service - - - Total Expenditures - - - 301 - Bond S & I Library Revenues Property Taxes 319,621 315,486 318,556 County Shared Miscellaneous Interest Income 6,867 Total Revenues 326,488 315,486 318,556 Expenditures Debt Service 316,885 315,486 318,556 Total Expenditures 316,885 315,486 318,556 302 - Bond S & I 1995 Trans Proj Revenues Property Taxes 461,635 468,136 472,110 Personal Property County Shared State Shared Interest Income Proceeds-Long -Term Debt Total Revenues 461,635 468,136 472,110 468,136 Expenditures Operating Debt Service 416,015 416,136 420,110 Total Expenditures 416,015 416,136 420,110 CM Recommended Budget FY11 76 City of Bozeman, Montana 305 - 2007 Downtown TIF Bonds FY09 Actual FY10 Approved FY11 Recommended Revenues Property Taxes - - - Transfers In 416,222 425,287 426,188 Total Revenues 416,222 425,287 426,188 Expenditures Operating Debt Service 425,588 416,222 426,188 Total Expenditures 425,588 416,222 426,188 310-444 - SID Funds Revenues Special Assessments 1,022,641 1,500,000 1,500,000 Interest Income 49,788 Miscellaneous Revenue Transfers Total Revenues 1,072,429 1,500,000 1,500,000 Expenditures Transfers Debt Service 631,395 1,500,000 1,500,000 Total Expenditures 631,395 1,500,000 1,500,000 Construction Funds 504-558 - Construction Funds Revenues Grants 561,366 - - Interest Income - - - Other Revenues 2,166 Other Financing Sources 3,167,947 1,704,000 - Total Revenues 3,731,479 1,704,000 - Expenditures Operating 54,004 Capital 8,372,780 - - Total Expenditures 8,426,784 - - Enterprise Funds 600 - Water Revenues Grants - - - State Shared 1,432 - - Utility Charges 5,906,409 6,286,689 5,930,508 Interest Income 288,996 94,000 106,000 Miscellaneous Revenue - - - Refunds & Reimbursements 1,084 1,010 1,020 Rents and Royalties - 40,400 45,000 Cash in Lieu of Water Rights 32,338 30,000 30,000 Contriubted Capital/Other 2,916,756 - - Proceeds-Principal Payments Rec'd Total Revenues 9,147,015 6,452,099 6,112,528 Expenditures Personnel & Benefits 1,730,035 1,698,091 1,761,891 Operating 10,063,637 2,352,799 2,240,550 Capital 1,393,641 2,448,768 6,745,303 Debt Service 93,312 31,547 32,916 Transfers 75,523 Total Expenditures 13,356,148 6,531,205 10,780,660 CM Recommended Budget FY11 77 City of Bozeman, Montana 610 - Water Impact Fee FY09 Actual FY10 Approved FY11 Recommended Revenues Utilities & Enterprise 768,363 400,000 400,000 Interest Income 178,965 125,000 75,000 Admin Reimbursement Total Revenues 947,328 525,000 475,000 Expenditures Operating 73,007 Capital 295,220 892,643 700,000 Transfers - - - Total Expenditures 368,227 892,643 700,000 620 - Waste Water Revenues Grants - 678,000 - State Shared 1,262 - - Utility Charges 4,905,774 4,678,324 5,833,000 Interest Income 154,468 100,000 100,000 Contriubted Capital/Other 1,463,746 1,000 6,000 Refunds & Reimbursements 63,005 35,000 30,000 Rents and Royalties Proceeds of Long Term Debt 15,323,000 9,500,000 Total Revenues 6,588,255 20,815,324 15,469,000 Expenditures Personnel & Benefits 1,515,450 1,528,888 1,544,141 Operating 8,723,237 2,255,951 2,495,774 Capital 6,672,228 16,974,024 21,998,515 Debt Service - - - Transfers 50,659 - - Total Expenditures 16,961,574 20,758,863 26,038,430 621 - EPA Grant Revenues Grants - - Transfers - - - Total Revenues - - Expenditures Operating - Capital - - - Total Expenditures - - 630 - Waste Water Impact Fee Revenues Utility Charges 663,767 400,000 400,000 Interest Income 268,560 - - Admin Reimbursement Total Revenues 932,327 400,000 400,000 Expenditures Operating 55,209 - - Capital - 4,725,000 - Transfers - - 400,000 Total Expenditures 55,209 4,725,000 400,000 CM Recommended Budget FY11 78 City of Bozeman, Montana 640 - Solid Waste FY09 Actual FY10 Approved FY11 Recommended Revenues Recycling Revenue 183,652 251,737 119,743 Collection Route Assessments 2,002,467 2,323,691 2,317,281 Tipping Fees - - - Interest Income 63,145 50,000 50,000 Commercial Roll-Off Container Reve- nue 15,302 21,966 7,787 Miscellaneous Revenue 10,870 - 2,000 Rents and Royalties - - Proceeds-Asset Disposition 117,100 10,000 - Total Revenues 2,392,536 2,657,394 2,496,811 Expenditures Personnel & Benefits 1,105,734 1,069,519 1,028,060 Operating 1,581,857 1,256,675 1,243,455 Capital 799,178 390,000 314,350 Debt Service - Transfers 195,330 Total Expenditures 3,682,099 2,716,194 2,585,865 650 - Parking **established for FY2009 Revenues Licenses and Permits 74,724 107,500 130,500 Fines and Forfeitures 162,331 270,500 198,000 Interest Income - - - Total Revenues 12,594,953 393,000 347,500 Expenditures Personnel & Benefits 213,707 263,503 183,557 Operating 552,750 181,272 180,210 Capital 6,852,312 - - Total Expenditures 7,618,769 444,775 363,767 Internal Service Funds 710 - Vehicle Maintenance Revenues State Shared 205 - - General Government 554,628 623,000 766,000 Interest Income - - - Proceeds-Asset Disposition 89,323 1,900,000 - Total Revenues 644,156 2,523,000 766,000 Expenditures Personnel & Benefits 239,982 239,813 287,929 Operating 347,132 384,492 452,735 Capital 119,255 1,906,519 26,500 Total Expenditures 706,369 2,530,824 767,164 720 - Health-Medical Insurance Revenues Premium Revenue 3,223,455 3,306,159 3,480,000 Interest Income - - - Refunds & Reimbursements 23,500 - Total Revenues 3,246,955 3,306,159 3,480,000 Expenditures Operating 3,306,159 3,306,159 3,480,000 Total Expenditures 3,306,159 3,306,159 3,480,000 Miscellaneous 12,357,898 15,000 19,000 CM Recommended Budget FY11 79 City of Bozeman, Montana Permanent Funds FY09 Actual FY10 Approved FY11 Recommended 800 - Cemetery Perpetual Care Revenues Public Welfare 6,604 4,000 4,000 Interest Income 15,836 16,000 16,000 Total Revenues 22,440 20,000 20,000 Expenditures Transfers 15,836 16,000 16,000 Total Expenditures 15,836 16,000 16,000 865-881 - Public Welfare Grants Revenues Intergovernmental - - Total Revenues - - Expenditures Operating - Total Expenditures - CM Recommended Budget FY11 80 City of Bozeman, Montana CM Recommended Budget FY11 81 City of Bozeman, Montana CITY COMMISSION PAGE 83 CITY MANAGER 87 MUNICIPAL COURT 93 CITY ATTORNEY 98 FINANCE 103 PLANNING 109 FACILITIES MANAGEMENT 114 GENERAL GOVERNMENT INDEX INFORMATION TECHNOLOGY 117 CM Recommended Budget FY11 82 City of Bozeman, Montana CM Recommended Budget FY11 83 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ PROGRAM DESCRIPTION The City Commission is the legislative body of city government. It is comprised of a mayor and four commissioners. Members of the City Commi ssion are elected at large for four year over- lapping terms. Responsibilities of the Commission include: establishment of policies governing the operation of the City, enactment of ordinances and resolutions, adoption of the annual operating budget, levying of taxes, and appointment of members to citizen advisory boards and commissions. The Commission employs a City Manager and is re sponsible for the oversight and evaluation of the Manager’s performance as the chief administrative officer of the City. Beginning in Fiscal Year 2006, the budget oversight and supervision of the Clerk of the Com- mission function was moved from the City Commi ssion department to that of the City Manager. MAJOR OBJECTIVES • To work closely with the administration and other government officials to lobby for state legislation beneficial to cities. • To develop broadly-based ci ty-wide support for economic development and to fos- ter coordination of public and private re sources as a means of enhancing economic prosperity and environ mental quality. • To improve public facilities and the quality of services delivered to the public in or- der to meet the needs of the citizenry. • To cooperate with other government al entities in order to pr ovide services efficiently and effectively and in a manner resulting in t he most equitable distribution of the tax burden. • To ensure that all decisions are protective of the health, safety and general welfare of the citizens of this community. CM Recommended Budget FY11 84 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ FY10 & FY11 ANTICIPATED ACCOMPLISHMENTS The Commission’s adopted work plan encompasses an 18-24 month period, and is listed n detail on pages 18-22. The New Policy Initiatives are: 1. Enhance Downtown Development Opportunities 2. Reform the development review process without decreas- ing quality 3. Economic Development 4. Develop a plan to address def erred infrastruc ture maintenance 5. Determine future of Mandeville Farm & Story Mansion CM Recommended Budget FY11 85 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 2.10 2.10 2.10 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 97,326 $ 96,284 $ 82,301 $ (13,983) -15% 2000 - 7599 Operating 84,114 84,200 58,500 (25,700) -31% 8000 - 8999 Capital - - - 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 181,440 $ 180,484 $ - $ 140,801 $ (39,683) -22% EXPENDITURES BY DIVISION Division 1110 City Commission $ 181,440 $ 172,984 $ - $ 130,801 $ (42,183) -24% 1130 Special Bodies/Stdy Com/Ethics Brd 7,500 10,000 $ 2,500 33% Total All Divisions $ 181,440 $ 180,484 $ - $ 140,801 $ (39,683) -22% EXPENDITURES BY FUND Fund 010 General Fund $ 181,440 $ 180,484 $ - $ 140,801 $ (39,683) -22% Total All Funds $ 181,440 $ 180,484 $ - $ 140,801 $ (39,683) -22% CM Recommended Budget FY11 86 City of Bozeman, Montana BOZEMAN CITY COMMISSION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 07 Actual FY 08 Actual FY 09 Budgeted FY10 Budgeted Ordinances Passed 18 25 25 25 Resolutions Passed 103 100 100 75 Commission Meetings 76 76 76 80 Public Hearings 156 156 156 165 Hours of Meetings 230 200 200 240 Pages of Minutes 850 400 400 576 CM Recommended Budget FY11 87 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ PROGRAM DESCRIPTION The purpose of the staff of the City Manager’s Office is to provide overall leadership, direction, coordination, and support of the activities for t he City’s workforce. The City Manager’s Office also ensures that quality, effective, and efficient services are provided within the law, the poli- cies of the Bozeman City Commission, and the resources of the City. The City Manager pro- vides information to the City Commission that supports their ability to make informed policy de- cisions. Divisions within the City Manager’s office includ e: Administration, City Clerk, Personnel, and Neighborhoods. The purpose of the Office of Personnel is to support City functions by ensuring the capability and stability of the workforce. The Director supports administrators and workforce members with current lawful information that provides sound recruitment practices and protects the em- ployment rights of the City and the workforce member. The duties of the City Clerk include: attending all Commission meetings, preparing minutes, keeping official records of the City, publishing notices as needed and as required by law, act- ing as a staff person for the Commission, and preparing the Commission agenda in conjunc- tion with the City Manager. Neighborhood Program: The Neighborhood Program is lead by the Assistant to the City Man- ager and facilitates the resolution of neighborhood concerns and issues including coordinating neighborhood issues with City departments, ot her neighborhoods, and City programs. The program assists in the planning, implementat ion and coordination of individual neighborhood programs, as well as encourages and assist s neighborhood groups seeking formal recognition by the City. Additionally, the Assistant to t he City Manager provides notice to INC delegates regarding all applications received by the Department of Planning and Community Develop- ment among other responsibilities outlined in BMC 2.82.130 Section A., 1 – 9. CM Recommended Budget FY11 88 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ MAJOR OBJECTIVES In support of the seven “Goals” of the City (see page 19), the staff of the City Manager’s office will: Communicate Bozeman City Government activities to the public by: • Increasing the amount of current information available on the city’s website; • Maintaining an effective Neighborhood Program. Maintain a current knowledge of regulations pertaining to employment and their effect on that resource by: • The director of Human Resources, the City Attorney and the City Manager attending relevant professional conferences; • Subscribing to and reading relevant professional journals; • Conducting in-house training for supervisors; • Conducting in-house training for staff covering “work place violence,” “sexual harass- ment in the work place” and other relevant topics. Provide opportunities to organization members for continual professional improvement by: • Attending relevant professional conferences; • Bringing the best presenters and educators to Bozeman for the benefit of the full organization; • Encouraging continuing education at Montana State University and the College of Technology; • Acknowledge our limited resources and cons tantly develop, implement, and review plans to address needs through efficiency in assignments, cross training and other means. Provide opportunities and training for senior level staff to ensure seamless governmental operations in the absence of any department head by: • Anticipating future service demands and resource deficiencies and be proactive in addressing them. • Provide technical and coordination assistance in all spatially oriented projects within the City. The outcomes of our investment will be: • A well-led, coordinated, and trained workforce; • Secure, consistent governmental operations; • Lawful, equitable, and effective allocation of City resources; • An informed and involved City Commission; • An informed and involved community; • Open, transparent government. CM Recommended Budget FY11 89 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 10.50 10.50 2.00 11.50 10% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 715,224 $ 733,685 $ 25,000 $ 831,857 $ 73,172 5% 2000 - 7599 Operating 84,252 127,165 - 109,815 $ (17,350) -8% 8000 - 8999 Capital - - 8,700 $ 8,700 #DIV/0! 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% EXPENDITURES BY DIVISION Division 1210 City Administration $ 409,677 438,750 $ - $ 377,633 $ (61,117) -14% 1220 City Clerk 128,927 129,205 - 144,708 $ 15,503 12% 1230 Human Resources 191,493 212,565 273,344 $ 60,779 29% 1260 Neighborhood/Economic Dev Prgrams 69,379 80,330 25,000 154,687 $ 49,357 47% Total All Divisions $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% EXPENDITURES BY FUND Fund 010 General Fund $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% Total All Funds $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% CM Recommended Budget FY11 90 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ FY2011 BUDGET HIGHLIGHTS Municipal Code Codification Services $ 8,500 Organization-wide Leadership Training $15,600 Printing of Employee Handbook $ 3,500 Inclusion of Payroll Officer (HR Asso ciate) in HR Office, and hiring of an Eco- nomic Development Omsbudsman. CM Recommended Budget FY11 91 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard   FY 08   Actual     FY09   Actual     FY10   Budgeted     FY11 Budgeted The City Commission will be supported in their decision process by al ways receiving unbi- ased, accurate research and data from the staff a minimum of four days prior to the intro- duction of an item as an agenda item         80% 98% 98%         98%         98% The City Commission will be supported in their policy direction decisions by receiving, with regular frequency, current operations status reports; National Citiz en Survey’s results, quarterly financial reports, and staff research reports. 100% 98% 98% 98% 98% Citizens will be assured transparent local government through established, maintained, and staffed open office hours, live televised and internet streamed public meetings, adver- tised Commission agendas, accessible public records, and information available through the city’s web page at www.Bozeman.net.               100% 100% 100%             100%             100% An open local government will be supported by a visible City Manager who meets regularly with the County Commissioners, leadership of MSU, the Chamber of Commerce, economic development organizations, the Bozeman School District, and civic groups.         100% 100% 100%         100%         100% Public resources will be allocated effectively and lawfully. Qualified independent auditors will perform annual audits, the budgeting proc- ess will be a public process, and the budget will emphasize outcomes consistent with the city’s adopted goals and work plan.         100% 100% 100%         100%         100% Employee matters will be handled in an   equitable and lawful manner that minimizes   the risk of loss to the City and its employees. 100% 100% 100% 100% 100% The recruitment process will protect the work force and City rights, and results in matching appropriate hires with appropriate jobs. Turn- over will be kept low resulting in a stable work- force. Continual skill improvement training will result in a competent, effective and efficient workforce. 100% 100% 100% 100% 100% Opportunities to participate in world class leadership skills training seminars quarterly by senior staff will result in a well-led and coordi- nated workforce whose culture and work envi- ronment is built on the city’s core values of Integrity, Leadership, Service and Teamwork.       100% 100% 100%         100%         100% CM Recommended Budget FY11 92 City of Bozeman, Montana CITY MANAGER ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR   FY08   Actual   FY09   Budgeted   FY10   Budgeted     FY11   Projected   Contracts Negotiated with Bargaining Units 2 2 2 3 Commission Meetings 52 76 72 69 Telephone & Email (added FY05) Contacts CM and Assistant CM 9,000 45,000 45,000 45,000 Meetings with County Com- missioners 24 24 15 15 Meetings with Civic Groups and Citizens 150 150 150 150 Meetings with MSU 10 10 14 14 Meetings with the Chamber 8 8 8 8 Meetings with other MT City Managers 3 3 3 3 CM Recommended Budget FY11 93 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ PROGRAM DESCRIPTION • The court budget unit accounts for costs associated with t he judicial branch of city government, which includes one full time judge and one half time judge, chief clerk, line clerks, and re lated operating costs. • Section 3-6-101, et, seq., MCA, establish general provisio ns for a municipal court. Section 3-6-103 sets forth the jurisdiction of the municipal court which includes: ju risdiction coordinate and coextensive with the justice' courts; original jurisdiction of all civil and criminal ac tions and proceedings provided for in 3-11-103; concurrent jurisdiction with the district courts in actions arising under Title 70, chapters 24 through 27; applications for search warrants and complaints charging commission of a felony; tax collection under $5,000; money due the city or; actions under $5,000 for the breach of official bonds and breach of contracts; recovery of city property under $5,000; collection of license fees; specified civil cases under $7,000. • The municipal judge is elected every 4 years in a nonpartis an election held in conjunction with the city's regularly scheduled general election. The municipal court hears cases involving city ordinances and misdemeanor cases defined by state criminal codes and may c onduct preliminary hearings in felony cases. • Municipal Court operates out of the Gallatin County Law & Justice Center in the basement. MAJOR OBJECTIVES Add half-time clerk for half-time judge Write new local rules of court Continue scanning court documents To maintain an efficient collection system concentrati ng on collects reported to Municipal Services Bureau and collection of fines and restitution. To continue effective communications with the city atto rney, city prosecutor, law enforcement agencies, and Public Defender’s Office. Additional training for staff. Maintain updates of computer program, jury program. Maintain West Law for court use. Periodically update new bond book with new offenses and fine increases. Increase security measures for courtroom and staff. Coordinate scheduling of second courtroom. Co-operate with Commissioners toward establishing ad equate space for increased court operations and loca- tion with Bozeman Police Department. CM Recommended Budget FY11 94 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ FY08 FY09 FY09 FY10 DOLLAR % ACTUALS APPROVED AMEND APPROVED CHANGE CHANGE Staffing: Full-Time Equivalents 7.00 7.00 7.50 7% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $ 241,363 $ 254,610 $ 298,418 $ 43,808 17% 1200 - 1299 Benefits 96,178 104,179 116,841 12,662 12% 2000 - 7599 Operating 116,789 318,986 220,915 (98,071) -31% 8000 - 8999 Capital 599 8,450 - (8,450) -100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% EXPENDITURES BY DIVISION Division 1310 Municipal Court $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% Total All Divisions $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% EXPENDITURES BY FUND Fund 010 General Fund $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% Total All Funds $ 454,929 $ 686,225 $ - $ 636,174 $ (50,051) -7% CM Recommended Budget FY11 95 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS • Addition of 1.0 FTE Court Clerk FY 11 ANTICIPATED ACCOMPLISHMENTS • To implement a mode of an efficient collection system co ncentrating on collections and monitoring restitution. • To maintain a current and efficient criminal docke t; expedite jury trials and trial resolutions. • To continue effective communications with the City Atto rney, City Prosecutor, Public Defenders Office, and Law Enforcement Agencies. • Additional training to all staff. • Open second courtroom. • Maintain updates of computer program, jury program, scanning records. • Periodically update new bond book with new offenses and fine increases. • Add half-time clerk for Judge Monforton. • Maintain improved access to archive records. • Address increased volume of motions, motions hearings, and trials. CM Recommended Budget FY11 96 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Actual FY 11 Budgeted In an effort to maintain current and efficient criminal and civil dockets, the average age of cases will be as follows: Initial Appearance Judge Jury ** per police dept request, scheduling judge trials around officers’ days off to reduce OT < 1 Mo. 10-15 wks <6 Mos. <1 <3 <5 mo. <1 <3 6 mo. <1 10-15 wks <5 mo. <1 10-15 wks <5 mo. % of cases resolved on first appearance N/A 94% 70% 70% 65% Bozeman Municipal Court’s effectiveness equals or exceeds the standards in all cases and re- mains in compliance with Montana law relating to referrals of disposition of cases to the Depart- ment of Motor Vehicles within 15 days. 15 days 100% Reporting done by automation now – STILL on MT State standards (15 days) 100% 100% Amount of time spent to initialize time pay agree- ment 10 min per case 1 min per case 1 min per case 1 min per case 1 min per Case % of daily time devoted to time pay (phone, 10% per 75% 25%/clerk 35%/clerk 50%/clerk Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 10 Actual FY 11 Budgeted Number of: Judge trials Jury trials Open court Misc. hearings 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 3 days wkly 2 days wkly 3 days wkly 3 days wkly 2 days wkly 2 days wkly 3 days wkly 3 days wkly Ticket entry per hour 20 20-30 15-25 15-25 15-25 Processing of open court paperwork (amount of time needed to complete the processing of all paperwork created during that day’s open court session and is based on a standard of ½ day per clerk to complete one average day’s paperwork from open court proceedings) & Judge Trials ½ day ½ day ½ day ½ day ¾ day Municipal Court Trials – amount of Clerk Time in Court Room w/Judge trials during trial 10% 10% 10% 10% 20% CM Recommended Budget FY11 97 City of Bozeman, Montana MUNICIPAL COURT ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual YTD 10 Actual FY 11 Budgeted Court Citations 9,883 7,390 5,094 10,000 Parking Summons 1,165 0 - switching to Municipal Infractions 0 0 Judge Trial Requests 567 578 290 600 Jury Trial Requests 931 1205 702 1,300 Open Court Proceedings – hourly 10-11 hrs wkly 10-11 hrs wkly 10-11 hrs wkly 10-11 hrs wkly Judge Trials Held 186 195 123 200 Jury Trials Held 18 24 14 28 Temporary orders of protection 37 65 24 60 Summons Issued 6,940 3,851 1,279 3,000 Warrants Issued 1,305 1,390 536 1,300 Appeals 7 14 5 10 Open Court appearances (daily average) 27.03 28.92 27.94 29 Municipal Infractions 2009 2,051 1,005 2,000 CM Recommended Budget FY11 98 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ PROGRAM DESCRIPTION The city attorney is the legal advisor and attorney for the city. The City Attorney’s Office is responsible for protecting the legal interests of the city. The City Attorney and staff represent the city before all courts, administrative agencies, and all legal proceedi ngs involving the city; prosecutes misdemeanors and traffic offenses committed within city limits; prov ides legal advice to the City Commission, City Man- ager, and all departmental staff; and pr epares or reviews contracts, deeds, resolutions , ordinances, and other municipal documents. Vision: Team based integrated legal support to the Organization. Mission: To promote and enhance Bozeman’s quality of life th rough excellence in professional, ethical and credi- ble legal representation, advice and counsel. Goals: Promote an understanding of what we do and understand what everyone else does. Develop resources, materials and personnel within each team. Train for consistent leadership for continuous operations. Promote areas of specialization. Integrate into the City’s departments. Have sufficient resources for each staff member to do their job so they can enjoy Bozeman’s quality of life. Optimize efficiency. Maximize coordination. Provide quality legal services. Values Expectations Honesty Do what is right/good/just for community Integrity Provide service to community and citizens Zealousness (perseverance) Strive for a just result Diligence Demonstrate a strong work ethic Effective Communication Provide quality service Proficiency Loyalty to City goals and organization Teamwork Teamwork Be fair to everyone Communicate effectively Be tolerant Coordinate with other departments and strive for mutual Understanding CM Recommended Budget FY11 99 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ MAJOR OBJECTIVES • To work with the Bozeman Police Department and MS U Police Department to enforce state laws and city ordinances pertaining to misdemeanors and tra ffic violations committed within the city limits. • To work with other city personnel and officials in enforcing city ordinances including zoning, building code, fire code, and business licensing. • To review legitimate complaints from citizens for the filing of criminal off enses and, if approved by the City Attorney's Office, prosec ute the violations in court. • To prosecute criminal cases in a timely, firm, and e fficient manner which serves the best interests of justice, to include the best interest of the citizens of Bozeman while providing justice for the victims. • To serve as the city's legal counsel and legal repr esentative before all courts, administrative agencies, and in all legal proceedings involving the city, and to provide oversight of cases where the city or a city insurance carrier retains special legal counsel. • To provide legal advice to the City Manager, Mayo r, City Commission, dep artmental staff, and city boards concerning legal matters that arise with respect to city governmental services and opera- tions. • To perform legal research and issue legal opinions. • To review or prepare contracts, deeds, resolutions, ordinances, and other municipal documents relat- ing to governmental agreements, serv ices, and operations of the city. • To attend City Commission meetings and provide legal advice. • To practice preventative law by being integral me mbers of the city’s departmental teams and by pro- viding legal risk management servic es and proactive legal advice. CM Recommended Budget FY11 100 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 10.50 10.50 2.00 11.50 10% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 715,224 $ 733,685 $ 25,000 $ 831,857 $ 73,172 5% 2000 - 7599 Operating 84,252 127,165 - 109,815 $ (17,350) -8% 8000 - 8999 Capital - - 8,700 $ 8,700 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% EXPENDITURES BY DIVISION Division 1210 City Administration $ 409,677 438,750 $ - $ 377,633 $ (61,117) -14% 1220 City Clerk 128,927 129,205 - 144,708 $ 15,503 12% 1230 Human Resources 191,493 212,565 273,344 $ 60,779 29% 1260 Neighborhood/Economic Dev Prgrams 69,379 80,330 25,000 154,687 $ 49,357 47% Total All Divisions $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% EXPENDITURES BY FUND Fund 010 General Fund $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% Total All Funds $ 799,476 $ 860,850 $ 25,000 $ 950,372 $ 64,522 7% CM Recommended Budget FY11 101 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ FY 10 ANTICIPATED MAJOR ACCOMPLISHMENTS Stabilize personnel and increase internal departmen t morale through integration of new City Attor- ney and new Legal Assistants. Ensure greater integration of Legal Department into all facets of City operations. Used grant funding to hire domestic violence prosecut or and integrate prosecutor as critical member of inter-departmental domestic violence team. Increase overall effectiveness of prosecution serv ices through training and more efficient support services. Completed legal work related to asbestos cleanup at library site. Developed program for use of paid and unpaid interns to assist in managing workload. Completed request for release of CCJI related to the March 5, 2009 explosion and others. Drafted ordinances related to animals (chickens and dogs), the authority to boot vehicles, improper governmental action, creation of Bozeman Touris m BID, Downtown BID, storm water, etc… Clarify liability coverage for all boards; develop contra ct routing policy; and other major civil projects. Increased communication with police department through trainings and shift briefings. Assist Commission with investigatio n related to hiring practices. Continue development of Virgil project. Completed codification of Bozeman Municipal Code. Draft amendments to Bozeman City Charter. Establish protocols for electronic discovery and in crease oversight of litigat ion handled by outside counsel. FY 11 BUDGET HIGHLIGHTS Upgrades to JustWare $ 6,000 Summer Intern Prosecutor $ 6,000 Increase .5 FTE Admin. Ass’t to Full-Time Approx. $13,000 Fund deficiency in Grant for DV Prosecutor $20,000 Fund Victim/Witness Program $72,000 CM Recommended Budget FY11 102 City of Bozeman, Montana CITY ATTORNEY ___________________________________________________________ WORKLOAD INDICATORS Work Load Indicator FY 07 Actual FY 08 Actual FY 09 Actual FY10 Actual to 1/1/10 FY10 Antici- pated New Cases 948 497 1156 511 1000 Open Cases 900 1290 1707 1663 1700 Judge Trials 210 97 194 61 125 Jury Trials 15 9 24 13 26 Change of Plea Hearings 595 259 685 473 946 Omnibus Hearings 183 201 1097 1064 2128 Various Other Hearings 165 49 162 83 166 CCJI Re- quests 15 13 11 8 14 Requests for Prosecution 20 43 40 30 60 Restitution Request N/A 100 116 85 170 Domestic Case Prose- cuted 31 29 60 DUIs Prose- cuted 255 217 437 1 st 186 375 2 nd 25 50 3 rd 6 12 CM Recommended Budget FY11 103 City of Bozeman, Montana FINANCE ___________________________________________________________ PROGRAM DESCRIPTION The finance department budget unit accounts for the general fund costs associated with the overall financial administration of the city. The finance department is comprised of three divisions: Administration, Accounting, and Treasury The department provides support services to other departments including: financial planning, budgeting, insurance administration, accounting and financial statement preparation, data processing, collection and investment of city funds, debt administration, utility billing, special improvement district accounting, business licens e administration, development of internal con- trols, information technology services, GIS services, and data processing services. The purpose of the Administration division is to provide financial planning and budgeting ser- vices and oversight. Insurance administrati on, capital improvements planning and long-range financial planning is done through this division, along with general leadership for the Finance Department as a whole. The purpose of the Accounting division is to properly record and account for the finances of the City. The division is responsible for processing City payroll, accounts payable, and the prepa- ration of all financial statements. The purpose of the Treasury division is to properly bill and collect amounts owed to the City. The Treasury division collects and invests all city funds, bills utility charges to customers and special improvement district as sessments to property owners. The division also issues busi- ness & pet licenses, collects parking tickets, and records cemetery plot sales. CM Recommended Budget FY11 104 City of Bozeman, Montana FINANCE ___________________________________________________________ MAJOR OBJECTIVES • To prepare a comprehensive budget on an annual basis that encompasses all funds of the city. • To manage and account for the city's finances in accordance with Generally Accepted Ac- counting Principles (GAAP), as set forth by the Governmental Accounting Standards Board (GASB). • To prepare a Comprehensive Annual Financial Report (CAFR) in conformity with Generally Accepted Accounting Principles. • To seek to maintain a diversified and stable revenue base. • To seek to collect all funds due the city. • To monitor all department's grants for compliance with federal and state regulations and reporting requirements. • To develop a system of sound internal controls in all city departments. • To provide all city departments budgetary and expendi ture information on a timely basis to enable the departments to operate within appropriation levels established by the City Com- mission. • To assure efficient and effective management of the public's resources by providing quality financial services. • To safeguard and account for City assets and to provide accurate and timely budgetary and financial data to management, City Commission, and the citizens of Bozeman. • To provide knowledgeable and courteous customer service to all individuals who contact the Finance Department with questions or concerns. • To safeguard the City's financial assets through prudent investing, budgeting and expendi- ture control. CM Recommended Budget FY11 105 City of Bozeman, Montana FINANCE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 10.00 10.00 (1.00) 8.75 -13% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 672,635 $ 681,237 $ 622,846 $ (58,391) -9% 2000 - 7599 Operating 176,207 183,630 178,805 (4,825) -3% 8000 - 8999 Capital 12,130 1,000 74,750 73,750 7375% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 860,972 $ 865,867 $ - $ 876,401 $ 10,534 1% EXPENDITURES BY DIVISION Division 1510 Finance Administration $ 145,538 $ 144,869 $ 146,265 $ 1,396 1% 1520 Accounting 388,337 396,005 406,848 $ 10,843 3% 1530 Treasury 327,097 324,993 323,288 $ (1,705) -1% Total All Divisions $ 860,972 $ 865,867 $ - $ 876,401 $ 10,534 1% EXPENDITURES BY FUND Fund 010 General Fund $ 860,972 $ 865,867 $ - $ 876,401 $ 10,534 1% - $ - Total All Funds $ 860,972 $ 865,867 $ - $ 876,401 $ 10,534 1% CM Recommended Budget FY11 106 City of Bozeman, Montana FINANCE ___________________________________________________________ FY 10 ANTICIPATED ACCOMPLISHMENTS • Close monthly accounting functions by the 20th day of the following month. • Receive a clean audit opinion with no continuing audit comments. • Improve information sharing with Plan ning Department and Engineering and GIS Divisions to provide for more timely and accurate land parcel and owner informa- tion. • Document the procedures for all Financ e Department functions. • Continue the develop a formal rating system for ranking of Capital Improvement Plan projects and equipment pur chases. • Assist Solid Waste Division with refini ng and auditing customer account informa- tion, tote inventory, and route sequencing; to improve efficiency for Finance and Solid Waste staff. • Actively pursue and properly account for ARRA/Stimulus do llars. CM Recommended Budget FY11 107 City of Bozeman, Montana FINANCE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Budgeted FY 11 Budgeted Receive Distinguished Budget Presentation Award for the Government Finance Officer's Association Receive Received Received Received Will Apply Receive Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officer's Association Receive Received Received Will Apply Will Apply City's Bond Rating (Note: In FY 99, the rating agency refined its rating structure. The A2 and A3 ratings are not better or worse than the previ- ous A ratings. They are more refined versions of an A rating) Downtown TIF Bond Rating (S&P) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB (TIF) A2 (G.O.)* A3 (Water) BBB+ (TIF) % of monthly checklist items done correctly the first time 95% 87% 99% 99% 99% % of journal entries made without later correction or adjustment 95% 90% 99% 99% 99% % of months general ledger is closed by the 20th of the month 90% 20% 84% 92% 92% % of property transfers billed on schedule 97% 100% 100% 100% 100% % of accounts receivable statements mailed by the 15th of the month 98% 100% 100% 100% 100% Average # of water customers on shut-off list < 10 10 < 10 < 20 < 20 CM Recommended Budget FY11 108 City of Bozeman, Montana FINANCE ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Budgeted FY 11 Budgeted SID Statements 14,919 15,000 15,000 15,000 Utility Bills 134,460 134,000 135,000 135,000 Accounts Payable Checks Processed 11,511 11,500 11,000 11,000 W-2's Processed 454 415 450 450 Grants Recorded and Reported 13 30 30 35 IRS Informatio nal Returns 103 105 120 120 Business Licenses (Calendar Year) 3,836 3,800 3,750 3,750 CM Recommended Budget FY11 109 City of Bozeman, Montana PLANNING ___________________________________________________________ PROGRAM DESCRIPTION The Department of Planning and Community Development (DPCD) accounts for the costs of administering the City’s long range planning, current planning, and community development programs. Section 76-1-407 MCA authorizes a city levy, not to exceed 2 mills, for funding of the City planning program. The balance of fundi ng for DPCD activities comes from the general fund, fees, and grant administration monies. Major elements of the City’s Planning and Com- munity Development program include: Long Range Planning: Long range planning activities include: preparation and updating of a transpor- tation plan and comprehensive “growth policy” for the City of Bozeman, in accordance with Part 6, Chap- ter 1, Title 76 MCA); providing assistance and coordi nation to other departments with the preparation of Capital Improvements Plans; providing assistance to other boards and departments with the prepara- tion of strategic plans for land-use related programs, such as parks and open space planning; and de- veloping implementation strategies to achieve co mmunity planning goals and objectives. DPCD also serves as the City’s liaison with the U.S. Census Bureau. Annexation: DPCD staff is responsible for the implementat ion of the City’s Annexation Policies, as set forth in City Resolution No. 3137and Chapter 2, Title 7, Montana Codes Annotated (MCA). Subdivision Review: DPCD staff processes all proposals for subdi vision of land within the City in ac- cordance with Title 18 of the Bozeman Municipal Code (BMC) and the Montana Subdivision and Platting Act (Sections 76-3-101 through 76-3-625, MCA). Zoning Ordinance Administration: This involves the processing of all applications for site develop- ment, including Conditional Use Permits, Planned Unit De velopments, Site Plan reviews, Certificates of Appropriateness, requests for variances and devia tions, zone map amendments, and zone code amend- ments. This program element also includes our Code Enforcement operations, to ensure compliance with adopted regulations. Zoning also regulates t he placement of commercial signage and establishes landscaping requirements. Historic Preservation: DPCD staff, in consort with the Historic Preservation Advisory Board, works as an advocate for preservation and creates public and ci vic awareness of preservation through talks, pro- grams, media attention, newsletters, the nomination of historic properties to the National Register of His- toric Places, an annual historic preservation awards program, and historic preservation week. The His- toric Preservation officer also reviews proposals for structural modifications within Bozeman's conserva- tion overlay district and elsewhere for compliance with locally adopted planning regulations; maintains inventories of recognized historic properties within the city and makes this information available to the public upon request; and, provides technical assistance to persons wishing to modify or maintain local historic resources. Impact Fees: DPCD administers the City’s impact fee program. Work force Housing : DPCD staff administers the City’s Work Force Housing program. Boards / Commissions Served: In carrying out the above-descri bed program elements, DPCD staff provides technical support and professional assistan ce to a variety of boards and commissions, includ- ing: City Planning Board; City Zoning Commission; Design Review Board; Development Review Com- mittee; Transportation Coordinating Committee; Histor ic Preservation Advisory Board; Beautification Board; and City Commission. CM Recommended Budget FY11 110 City of Bozeman, Montana PLANNING ___________________________________________________________ MAJOR OBJECTIVES LONG RANGE PLANNING: To prepare, periodically update, and implement a Grow th Policy (Comprehensive Plan) and Transporta- tion Plan for the City of Bozeman, and to provide technical support and information to the Planning Board, City Commission, and other departments on all matters pertaining to long-range compre- hensive planning. Assist with Capital Improvements Planning to ensu re appropriate linkages between infrastructure and land use planning. CURRENT PLANNING: To evaluate and make recommendations to the Planni ng Board, City Commission, and /or Director of Public Service on all applications for annexations and subdivisions of land, and to provide accu- rate and current maps for planning, subdivision, and annexation projects. To evaluate and make recommendations to the Development Review Committee, Design Review Board, Zoning Commission and City Commission on all proposals for site development. To protect the public health, safety, and welfare and minimize conflict and disruption in the use of prop- erty by ensuring that development proposals ar e reviewed and concerns addressed before prob- lems occur. To review applications in a timely, consistent, and e ffective manner consistent with local and state legal requirements. To provide zoning enforcement and support to staff and the public to insure compliance with, and reso- lution of non-conformities from, the Bozeman Municipal Code. Review business licenses and building permit applicat ions for compliance with the Unified Develop- ment Ordinance. Develop a visually appealing and historically rich community by encouraging the preservation of Boze- man’s historic landmarks, districts, and neighborhoods through Administrative Design Review within the Neighborhood Conservation Overlay Di stricts and the Entryway Overlay Districts. Facilitate and coordinate the City’s Development Review and Design Review processes, to ensure com- pliance with the City’s regulatory and design related policies. Continue to promote local historic preservation education through various public forums, including slide shows, lectures, tours, school presentations, the Historic Preservation Office resource library, and the publication of Heritage Preservation News. To review historic and architectural appropriateness of alte rations, rehabilitations, and restorations of historic buildi ngs, structures, objects, landscapes, districts, and neighborhoods. To research and inventory local historic properties and, when appropriate, nominate them to the Na- tional Register of Historic Places. COMMUNITY DEVELOPMENT: Provide staff support and program assistance to the NSURB and NURB urban renewal boards. Participate in the City’s affordable housing programs, including participation on the Community Afford- able Housing Board (CAHAB) and administration of the City’s Work Force Housing Policy, as codi- fied in the Unified Development Ordinance. Participate in the City’s economic development programs by sitting on the Revolving Loan Fund Com- mittee, reviewing commercial development proposals, and providing census and other technical data to various entities as needed. Assist and coordinate with other departments as needed with various grant writing proposals and ad- ministration. Administer the City’s impact fee program to help ensure that infrastructure is available to help meet needs in a timely and cost effective manner. CM Recommended Budget FY11 111 City of Bozeman, Montana PLANNING ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 13.70 12.20 12.20 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 658,480 $ 712,417 $ 683,949 $ (28,468) -4% 2000 - 7599 Operating 88,050 65,351 63,179 (2,172) -3% 8000 - 8999 Capital - - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 746,530 $ 777,768 $ - $ 747,128 $ (30,640) -4% EXPENDITURES BY DIVISION Division 1610 Planning Operations $ 232,756 $ 251,954 $ 231,348 (20,606) -8% 1620 Subdivision Review 126,062 119,812 123,544 3,732 3% 1630 Long-Range Planning 177,455 171,513 180,280 8,767 5% 1640 Annexation 58,172 58,319 60,315 1,996 3% 1650 Code Enforcement 57,451 57,933 59,187 1,254 2% 1660 Historic Preservation 5,755 31,390 2,450 (28,940) -92% 1670 Zoning Operations 88,879 86,847 90,004 3,157 4% Total All Divisions $ 746,530 $ 777,768 $ - $ 747,128 $ (30,640) -4% EXPENDITURES BY FUND Fund 100 Planning Fund $ 746,530 $ 777,768 $ - $ 747,128 $ (30,640) -4% Total All Funds $ 746,530 $ 777,768 $ - $ 747,128 $ (30,640) -4% CM Recommended Budget FY11 112 City of Bozeman, Montana PLANNING ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS No proposed staff increases planned for FY11 No Capital Improvements planned for FY11. Requested budget is slightly under the request for FY10, even with increased personnel costs per contracts. FY 11 ANTICIPATED ACCOMPLISHMENTS • Review and target revisions to the City’s Unif ied Development Ordinance (UDO) to advance commu- nity goals and Commission direction; • I mplementation of Downtown Bozeman Improvement Plan, in conjunction with Downtown Business Partnership and other partners; • I mplementation of Bozeman Community Plan, per statute; • I mplementation of City of Bozeman Economic Devel opment Plan (in conjunction with Prospera Busi- ness Partnership); • Administer process for updating of the four impact fee studies; • Serve as official liaison to US Census Bureau in completing decennial census of population; • Staffing of two Tax Increment Finance District Boards; • Coordination and cooperation with School District 7, Montana State University (Staff sits on multiple committees and work groups) • Begin Historic Resources Inventory grant administration; • Management of current workload (project reviews for annexations, subdivision, and zoning proposals, impact fee administration, design review, and historic preservation activities); and • Special projects as directed. CM Recommended Budget FY11 113 City of Bozeman, Montana PLANNING ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 06 Actual FY07 Actual FY08 Actual FY09 Actual FY10 Budgeted FY11 Estimate Subdivision Pre-applications 26 18 11 4 4 4 Minor Subdivision Pre. Plats 11 7 3 3 3 2 Major Sub-Preliminary Plats 12 12 7 0 2 2 Final Plats 17 30 21 3 6 4 Master Plan Amendments 8 5 4 2 0 1 Annexations 15 16 7 1 0 2 Exemptions 17 21 19 7 16 10 Preliminary Plat Lots Approved 1625 688 1,434 6 38 170 Final Plat Lots Approved 495 1211 861 10 61 200 Number of public forum opportu- nities for special projects 5 4 10 20 5 10 Number of participants in forums 45 60 125 150 100 100 Number of projects assessed impact fees 2240 1,771 1200 451 1200 1000 Number of literature/information requests pertaining to impact fees 225 200 150 100 200 150 Number of estimates for impact fees 75 110 100 50 150 150 Site Plans 53 32 45 37 29 25 Conditional Use Permits 14 23 9 14 18 15 Planned Unit Developments 7 6 7 0 1 0 Certificates of Appropriateness 197 268 224 221 211 225 Sign Reviews (permanent and temp) 295 244 297 281 280 280 Variances/Appeals 4 1 0 3 6 4 Zone Map Amendments 21 14 20 3 4 4 Zone Text Amendments 1 6 0 3 2 5 Concept Plan Review/Informal Review 53 36 29 10 22 20 Number of site visits and/or sign- age consultations evaluating allowable signage 385 401 511 500 501 550 Special Temporary Use Permits (STUPs) 18 9 13 10 9 10 Reuse Permits 11 10 18 13 26 15 HISTORIC PRESERVATION Office Visitations 550 550 300 300 Historic Design Reviews 250 275 268 173 263 200 Presentations (slides, walking tours, etc) 15 18 26 18 17 18 Newsletters/Articles 25 15 0 4 2 BHPAB Meetings/Beautification Staff Hrs NA NA NA 580 580 580 Hrs Working w/Volunteers/ Interns 640 600 350 1,040 650 Certified Local Government (CLG) hrs. 832 850 1000 20 1000 CM Recommended Budget FY11 114 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ PROGRAM DESCRIPTION The Facilities Management budget unit accounts for costs associated with maintaining city owned buildings and grounds. Buildings that fall under budget unit include: City Hall, City Hall Annex, Fire Stations, #2 and #3, City Shop Complex, Lower Yard Shop Complex, Alfred M. Stiff Professional Building, Bozeman Public Library, and the Bozeman Senior Citizen's Center. Facilities Management is also responsible for coordinating remodeling, renovations and new construction projects. Current construction projects include the Landfill Addition Building, Lower Yard Vehicle Maintenance Building and HRDC Bus Barn, continued renovations of the new City Hall. Work in this area includes so licitation of professional design and engineering services and the selection of contractors and tradespeople for project specific activities. The majority of the costs in this budget category are normally included in utility charges, build- ing repairs and maintenance. Because of staffing levels, the majority of the service needs are accomplished through contracted services. Contracted services include such activities as: janitorial services, snow removal, lawn care, building systems including elevator and fire sup- pression systems and heating, ventilation and air conditioning systems. The department also assists other divisions with building related projects and construction related services. MAJOR OBJECTIVES • To provide a safe, comfortable, and professional wo rking environment for all city employees, elected officials, building tenants and the public. • To maintain all buildings and related equipment in good working condition and extending their useful life. • To upgrade and renovate buildings and related equipment as needed to meet the future needs of the various city departments. • To assure city buildings meet or exceed all appl icable building codes, OSHA, and ADA requirements. • To implement building design, maintenance, and operational practices that result in energy saving measures. • To act as the City’s representative on building cons truction projects, secure consultant services for these projects, process claims and monitor progress. CM Recommended Budget FY11 115 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 3.55 3.55 3.55 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 212,512 $ 221,558 $ 217,718 $ (3,840) -2% 2000 - 7599 Operating 842,194 885,950 915,431 29,481 3% 8000 - 8999 Capital 138,935 - 91,350 91,350 -100% 9000 - 9699 Debt Service - 108,000 150,000 42,000 100% 9900 - 9999 Transfers Total All Categories $ 1,193,641 $ 1,215,508 $ - $ 1,374,499 $ 158,991 13% EXPENDITURES BY DIVISION Division 1810 City Hall $ 488,011 $ 366,218 $ 389,264 $ 23,046 6% 1820 Fire Station #1 34,226 52,225 129,375 $ 77,150 148% 1830 Shops Complex 130,662 103,075 105,400 $ 2,325 2% 1840 Professional Building 115,399 143,250 135,850 $ (7,400) -5% 1850 Senior Center 122,970 108,600 88,200 $ (20,400) -19% 1860 Library 246,302 232,250 264,100 $ 31,850 14% 1815 Old City Hall 35,135 32,540 4,540 $ (28,000) -86% 1870 Fire Station #2 20,936 47,900 44,500 $ (3,400) -7% 1880 Fire Station #3 - 129,450 190,620 $ 61,170 0% 1880 Vehicle Mtc Facility - - 22,650 22,650 0% Total All Divisions $ 1,193,641 $ 1,215,508 $ - $ 1,374,499 $ 158,991 13% EXPENDITURES BY FUND Fund 010 General Fund $ 1,193,641 $ 1,215,508 $ - $ 1,374,499 $ 158,991 13% Total All Funds $ 1,193,641 $ 1,215,508 $ - $ 1,374,499 $ 158,991 13% CM Recommended Budget FY11 116 City of Bozeman, Montana FACILITIES MANAGEMENT ___________________________________________________________ FY 10 ACCOMPLISHMENTS • Complete construction of the Landfill office addition. • Complete general budgeted building repairs and upgrades. • Begin energy retrofits on City owned buildings under the Energy Efficiency and Conservation Block Grant Program. • Continue construction coordination for the Lower Yard Vehicle Maintenance Build- ing and HRDC Bus Barn. FY11 ANTICIPATED ACCOMPLISHMETNTS • Begin the remodel and renovation of City Shop Complex once vehicle maintenance moves to its new location at the Lower Yard. • Continue energy analysis of buildings and m onitor results of building improvements. • Begin Americans with Disabilities Act, (ADA) upgrades for City owned buildings identified by the proposed ADA Advisory Committee. PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Budgeted FY11 Budgeted Average response time for emergency repairs 30 minutes 90% 90% 85% 90% Average response time for minor non- emergency repairs (in-house) 3 days 95% 95% 90% 95% Average response time for minor non- emergency repairs (contracted) 12 days 95% 95% 95% 95% % of facility users that rate the quality of their areas as excellent or good 90% 85% 90% 85% 85% Review and approval of payments of claims from City Construction projects 6 days 98% 98% 90% 95% CM Recommended Budget FY11 117 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ PROGRAM DESCRIPTION The Information Technology provides customer-focused information technology services and business solutions to local government and citize ns. The department’s primary responsibilities are in the areas of providing reliable, e fficient information technology systems. This is accomplished by developing and implementing recommended standards for information technologies, by developing and enforcing security policies, and through strategic acquisition of information technology resources. The department’s mission is to yield the highest level of customer service and operate the City’s central information technology systems an d networks for City Departments so they can use technology and share information to perform their daily business operations. The purpose of the GIS division is to provide accurate and complete spatial data for the City of Bozeman. The GIS division will use this data to stimulate intelligent growth and manage- ment decisions while promoting the use of electronic data publicly in a fair, efficient, and effec- tive manner. All departments within the City organization as well as the public will benefit from the efficiencies of coordinating interdepartmental data for use in a variety of applications and projects. MAJOR OBJECTIVE • To manage and operate the City’s Enterprise Applications and Networking services. • To provide secure, dependable information tec hnology services to City departments and customers. • To provide support, training, and research for City Staff with their desktop applications, both data and voice. • To manage and maintain the daily operations of the data centers. • To ensure 99% uptime for all Information Technology Service. CM Recommended Budget FY11 118 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ FY10 BUDGET HIGHLIGHTS FY10ANTICIPATED ACCOMPLISHMENTS • Continue Upgrades to City Website to further enhance the public’s access to nec- essary City information, live feeds, blogs and overall general online presence. • Upgrade the City’s email exchange for continues public correspondence • Continued Virtual roll out reducing power consumption cooling costs and overall physical server maintenance. • Continue Upgrades to aging routers and switches at selected locations. Upgrade city wide email $35,000 Continue virtual server roll out/data expansion. $39,000 CM Recommended Budget FY11 119 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 6.00 6.00 (0.12) 5.88 -2% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 431,573 $ 446,860 $ 467,775 $ 20,915 5% 2000 - 7599 Operating 325,153 365,228 367,604 2,376 1% 8000 - 8999 Capital 96,781 53,100 99,000 45,900 86% 9000 - 9699 Debt Service 93,894 - 9900 - 9999 Transfers - Total All Categories $ 947,401 $ 865,188 $ - $ 934,379 $ 69,191 8% EXPENDITURES BY DIVISION Division 1910 Information Technology $ 831,823 $ 766,992 $ 834,851 $ 67,859 9% 1920 GIS 115,578 98,196 99,528 $ 1,332 1% Total All Divisions $ 947,401 $ 865,188 $ - $ 934,379 $ 69,191 8% EXPENDITURES BY FUND Fund 010 General Fund $ 947,401 $ 865,188 $ - $ 934,379 $ 69,191 8% Total All Funds $ 947,401 $ 865,188 $ - $ 934,379 $ 69,191 8% CM Recommended Budget FY11 120 City of Bozeman, Montana INFORMATION TECHNOLOGY ___________________________________________________________ WORKLOAD INDICATORS PERFORMANCE MEASURES Workload Indicator FY 08 Actual FY 09 Actual FY 10 Estimated FY 11 Budgeted Number of Help Desk calls created and completed No Data 1200 1200 1200 Number of hours phone sys- tem is in service Possible available = 8760 No Data 8660 8660 8660 Number of hours data net- work is in service Possible available = 8760 No Data 8660 8660 8660 Number of Point to Point links on the network (Fiber and Copper) in service No Data 16 16 16 Number of hours Enterprise Applications are available Possible available = 8760 No Data 8660 8660 8660 Number of hours Server Farm is available Possible available = 8760 No Data 8660 8660 8660 Effectiveness Measures Standard FY 08 Actual FY 09 Actual FY 10 Estimated FY 11 Budgeted Number of Help Desk calls re- solved 99% No data No data 99% 99% Phone system uptime 99% No data No data 99% 99% Data network uptime 99% No data No data 99% 99% Point to Point links uptime (Fiber and Copper) 99% No data No data 99% 99% Enterprise Application uptime 99% No data No data 99% 99% Server uptime 99% No data No data 99% 99% CM Recommended Budget FY11 121 City of Bozeman, Montana PUBLIC SAFETY INDEX POLICE PAGE 122 FIRE 128 BUILDING INSPECTION 134 PARKING 140 CM Recommended Budget FY11 122 City of Bozeman, Montana POLICE ___________________________________________________________ PROGRAM DESCRIPTION The Bozeman Police Department is a group of carefully selected law enforcement profession- als who are sincerely committed and dedicated to providing the highest level of service to all members of the community. The department is comprised of two primary divisions: pa- trol and investigations. Our patrol division includes authorization for 45 patrol officers, 4 department administrators, 1.25 animal control o fficers, 1 parking officer, 1 police informa- tion manager, 2 police information specialists and 1 vehicle maintenance officer. Our in- vestigation division consists of 6 general detectives, 2 drug detectives (Missouri River Drug Task Force), 1 DARE officer, 2 school resource officers, 1 detective administrator and 1 evidence technician. Specialized duties and assignments within each division improve public safety. Some of these duties include: K9, Motorcycle Patrol, Bicycle Patrol, Special Response Team, Arson Task Force, Hostage Negotiations, Critical Incident Team, Critical Incident Stress Management Team, Sexual/Violent Registration Program, Sexual Assault and Domestic Violence Re- sponse Teams. Non-sworn personnel assist both divisions by providing parking enforcement, animal regulation enforcement, administrative assistance, crime scene processing and vehicle maintenance. Budgets for these divisions are divided into the following subcategories: operations, investiga- tions, drug forfeiture, DARE and animal control. The Bozeman Police Department strives to be a proactive and trusted partner with our commu- nity with the goal of enhancing the quality of life through excellence in public safety CM Recommended Budget FY11 123 City of Bozeman, Montana POLICE ___________________________________________________________ MAJOR OBJECTIVES • Continue to maintain a feeling of security in the community. • Continue to be committed and dedicated to providing the highest level of service to all the citizens and visitors of our community. • Continue to build community trust between the citizens and the department. • Continue to provide assistance to those who ca nnot care for themselves or who are in dan- ger of physical harm. • Continue to develop and maintain positive program s that incorporate the concept of shared responsibility within the community. • Continue to conduct proactive traffic safety education and enforcement. • Continue to resolve day-to-day conflicts among family, friends, neighbors and citizens. • Continue to provide public education and awareness in areas of crime prevention and per- sonal safety. • Continue to develop and maintain certified trainers to maintain department training stan- dards and requirements. • Continue to sponsor regional law enforcement training. • Continue to work with local, state and federal law enforcement agencies to improve infor- mation sharing and strengthen working partnerships. • Continue to provide credible testimony in city, state and federal court proceedings. • Develop and improve procedures and tools for the investigation of internet crimes against children. • Continue to provide DARE curriculum to all 3 rd and 5 th grade students in the Bozeman school district. • Continue to maintain a two-person investigation team with Missouri River Drug Task Force to investigate complaints of drug activity, provide education and awareness, and maintain confidential and concise intelligence files. CM Recommended Budget FY11 124 City of Bozeman, Montana POLICE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 62.75 67.75 - 71.75 6% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $4,762,327 $4,667,407 $ 5,339,394 $ 671,987 14% 2000 - 7599 Operating 1,059,505 1,334,693 1,027,603 (307,090) -23% 8000 - 8999 Capital 163,400 63,360 294,000 230,640 364% 9000 - 9699 Debt Service 9900 - 9999 Transfers 228,160 100,000 100,000 - 0% Total All Categories $6,213,392 $6,165,460 $ - $ 6,760,997 $ 595,537 10% EXPENDITURES BY DIVISION Division 3010 Police Operations $4,631,667 $4,539,466 $ 5,242,139 $ 702,673 15% 3020 Crime Control & Investigations 867,396 847,685 1,069,764 $ 222,079 26% 3030 DARE 90,701 84,166 84,878 $ 712 1% 3040 Drug Forfeiture 471,213 508,264 178,125 $ (330,139) -65% 3070 Animal Control 152,415 185,879 186,091 $ 212 0% Total All Divisions $6,213,392 $6,165,460 $ - $ 6,760,997 $ 595,537 10% EXPENDITURES BY FUND Fund 010 General Fund $5,525,990 $5,332,863 $ - $ 6,223,659 $ 890,796 17% 125 Drug Forfeiture 203,516 173,264 178,125 $ 4,861 3% 138 Law & Justice Center 19,125 20,000 20,000 $ - 0% 139 Police Special Revenue 92,917 143,833 87,417 $ (56,416) -39% 140 Police Domestic Violence 104,147 160,500 251,796 $ 91,296 57% 188 City-County Drug Forfeiture 267,697 335,000 - $ (335,000) -100% Total All Funds $6,213,392 $6,165,460 $ - $ 6,760,997 $ 595,537 10% CM Recommended Budget FY11 125 City of Bozeman, Montana POLICE ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS Addition of four (4) sworn police offi cers to our staff (PSML approved) $ 303,632 Replacement of three (3) fully equipped patrol vehicles $ 156,000 Completion and full integration of electroni c ticketing system $ 78,000 FY 11 ANTICIPATED ACCOMPLISHMENTS Hire and train an additional four (4) sworn police officers as funded by the Public Safety Mill Levy. Develop, implement and maintain a dedicat ed, year round, traffic enforcement team. Develop, train and equip the investigations division to participate in the Mont ana Internet Crimes against Children Task Force. Continue to monitor and improve patrol beats utiliz ing computer aided dispatch technology and mobile data terminals to increase the efficiency of the patrol division. Develop, train and implement the use of crime scen e processing technology and related software to bet- ter capture serious crime scenes and assist in related analysis and courtroom presentation. Sufficiently staff and maintain the department’s dow ntown substation to improve customer service, po- lice response and maximize the use of available office space. Increase the use and functionality of the department’s records management systems into the in-car mo- bile data terminals. Continue to conduct compliance checks of sexual and violent offenders in our community. Minimize risk and liability by continuing to maintain the highest training standards. Continue success in obtaining federal and state grants to include: United States Department of Homeland Security United States Department of Justice Office of Violence against Women Domestic Violence Grant National Highway Traffic Safety Administration Montana Board of Crime Control Montana Department of Transporta tion Safe Routes to School Grant Gallatin County All Hazards All Discipline Community Oriented Policing Technology Grant Bozeman School District for continued f unding of second school resource officer Continued funding of the Missouri River Drug Task Force CM Recommended Budget FY11 126 City of Bozeman, Montana POLICE ___________________________________________________________ PERFORMANCE MEASURES Performance Measurers Standard FY 08 Ac- tual FY 09 Ac- tual FY 10 Projected FY 11 Budgeted Respond to officer complaints/concerns 24 hours 95% 95% 95% 95% Percent of DUI arrests which result in con- victions 90% 85% 85% 85% 85% Percent of citations issued by the Bozeman Police Department resulting in convictions 80% 75% 75% 75% 75% Increased officer presence to ensure public safety of pedestrians and vehicles on city streets by utilizing bicycle and motorcycle patrols 5 mo/yr. 100% 100% 100% 100% Full staff meetings Monthly 80% 80% 80% 80% Response to emergency calls/average 5 min. 5 min. 4 min 4 min 4 min Response to non-emergency calls/average 10 min. 10 min. 11 min 11 min 11 min Percent of reported cr imes closed/cleared/ leads exhausted: Homicide Rape Aggravated Assault Burglary Counterfeiting/forgery Destruction/damage/vandalism to prop- erty Shoplifting Motor vehicle theft Drug/narcotic violations Drug equipment violations Robbery Embezzlement 100% 75% 80% 75% 75% 90% 95% 90% 85% 98% 90% 75% 100% 65% 90% 85% 75% 90% 90% 90% 85% 95% 60% 75% 100% 65% 90% 85% 75% 90% 90% 90% 85% 95% 70% 75% 100% 75% 90% 85% 75% 90% 95% 90% 85% 95% 90% 75% Percent of investigative division cases cleared 90% 90% 90% 90% 90% Drug Forfeiture: Dedicate two officers full-time to drug in- vestigations/enforcement 100% 100% 100% 100% 100% Devote 25% of investigative time to assist- ing smaller counties with their investigations 100% 100% 100% 100% 100% Target juvenile drug us e (zero tolerance) by having juveniles comprise 5% of total DTF arrests 100% 100% 100% 100% 100% Attend weekly inter-agency meetings 100% 100% 100% 100% 100% DARE: Provide instruction to all 5 th grades 100% 105% 105% 105% 105% Provide instruction to all 3 rd grades 100% 105% 105% 105% 105% Percent of 5 th grade graduates 100% 100% 100% 100% 100% Percent of 3 rd grade graduates 100% 100% 100% 100% 100% CM Recommended Budget FY11 127 City of Bozeman, Montana POLICE ___________________________________________________________ WORKLOAD INDICATORS Workload Indicators FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Calls for Service 42,853 45,145 43,148 45,000 National Incident Reporting System (NIBRS) Homicide Rape Robbery Aggravated Assault/Assault with Weapon Assaults – other Burglary Theft Motor Vehicle Theft Partner/Family Member Assault Arson Forgery & Counterfeiting Fraud/Deceptive Practices Destruction/Damage/Va ndalism of Property Criminal Trespass (property) Criminal Trespass (Vehicle) Disorderly Conduct Runaway Disturbance/Loud Party 1 29 6 6 99 130 1,616 133 240 8 41 120 625 286 68 589 42 1,218 1 65 11 4 153 122 1,345 112 230 17 42 142 509 235 44 553 30 1,053 1 54 18 14 126 124 1,438 82 200 12 62 132 498 264 56 644 14 906 2 60 20 20 170 140 1,600 140 250 20 60 140 650 290 70 600 40 1,300 Alarms 1,117 999 960 1,000 Animal Complaints 2,211 2,298 2,590 2,300 Arrests (non warrant) 1,938 2,202 1,756 2,100 Arrests (warrant) 643 651 452 700 Misdemeanor and Animal Civil Citati ons Issued 9,886 9,741 7,704 9,000 Parking Citations Issued 8,471 8,259 7,286 7,500 DUI’s 331 641 496 550 Subject Stops 930 1,337 1,160 1,500 Traffic Stops 7,717 12,566 10,340 13,000 Traffic Crashes 1,519 1,302 1,278 1,400 Parking Complaints/Abandon vehicle Co mplaints 3,118 2,995 2,874 2,200 Public Education, Talks & Classes 147 96 70 140 DARE: Present DARE curriculum: 5 th grade students 3 rd grade students 473 383 491 362 476 372 500 375 Drug Forfeiture: New Cases 202 178 248 250 Old Cases 36 102 42 70 Non-Drug Cases Worked 27 45 26 40 Cases Closed – any reason 54 59 138 70 Non – Drug Related Arrests 6 17 24 20 New Criminal Subjects Identified 257 490 362 425 Investigative division case load 301 251 192 270 Investigative division interviews transcribed 578 441 442 500 CM Recommended Budget FY11 128 City of Bozeman, Montana FIRE ___________________________________________________________ PROGRAM DESCRIPTION The fire department budget unit accounts for the costs associated with meeting the fol- lowing mission: To minimize life loss, injury, and property loss by rendering advanced life support emergency medical care, rescue services, fi re code inspections, code enforcement, public fire safety/survival education, fire s uppression, fire cause/arson investigation, hazardous materials mitigation and response , and disaster management. We will pro- vide these services at the highest national standards consistent with community needs and available public and private resources. CM Recommended Budget FY11 129 City of Bozeman, Montana FIRE ___________________________________________________________ MAJOR OBJECTIVES TO PLAN AND PREPARE FOR CURRENT AND FUTURE SERVICE DELIVERY NEEDS THROUGH THE IMPLE- MENTATION OF THE ADOPTED FIRE PROTECTION MASTER PLAN. Work closely with the police depart- ment to identify current and future service trends and what resources are, and will be, needed to address the growing community’s emergency service needs. COMPLETE INSURANCE SERVICES ORGANIZATION 2010 EVALUATION ARE RE-RATE. TO ENHANCE AND UPGRADE DEPARTMENT FIRE PREVEN TION PROGRAMS. To more comprehensively meet our fire prevention and inspection obligations th rough the continued developm ent of a Fire Prevention Bureau. To continue to improve and enhance the departmen t’s life safety inspections and required self inspec- tion program, home inspection programs, and other code enforcement activities. The further development of our fire prevention bureau would greatly improve the quality, accuracy and public buy-in of the department’s fire prevention efforts by providing the friendliest, most kn owledgeable, and most customer based service available, while making the City a safer place. CONTINUE TO CREATE, REFINE AND MAINTAIN EF FECTIVE ADMINISTRATIVE SUPPORT FOR ALL FIRE DEPARTMENT OPERATIONS AND ACTIVITIES. Encourage Fire and Emergency Services as a City Commis- sion priority. Continued implementation of the Commissi on adopted Fire Protection Master Plan. Review Haz- ardous Materials and Disaster and Emergency Services Agreements between the City and County. Study the feasibility, methods and opportunities for fire departmen t accreditation, ISO reclassification and continued emergency service delivery improvem ents. Expand program planning and performance measure budgeting within the department. TO MAXIMIZE UTILIZATION, EFFECTIVENESS, AND EF FICIENCY OF THE DEPARTMENT'S SERVICES. Con- tinue Implementation of the recently created and fund ed fire apparatus and equipment replacement program. Continue to work closely with the police department to support the funding and implementation of a fully func- tional and interfaced mobile data comput er system that provides full func tion interoperability between the police department, fire department and the 9-1-1 center. Enthus iastically participate in joint training and operations with mutual aid departments. Improve project review record keeping process and emergency response record keeping by providing a seamless interface with the Buil ding Department’s and 9-1-1 Ce nter’s RMS. Enthusias- tically support the Department’s shift based commercial insp ection and Pre-plan program . Meet all contractual and performance requirements for regional hazardous ma terials response teams. Continue to support and participate in the Gallatin County Fire Investigation and Arson Task Force. TO PROVIDE ADEQUATE RESOURCES, TRAINING AN D EDUCATION TO ASSURE EFFECTIVE LEVELS OF SERVICES DELIVERY AND TO PROMOTE EMPLOYEE HEAL TH AND SAFETY. Continue development and refinement of the department’s comp rehensive training program encompassing all Fire Department operations and services, which include but are not limited to, DES, fire prevention, fire suppression, hazardous materials, emergency medical and rescue services. Implement employee career development plan. Maintain all current professional certifications. Maintain all training, eq uipment, and personnel requirements for state licensure to provide advanced life support, non-transport (ALS), emer gency services. Continue development of the Depart- ment’s minimum company standards (MCS). Conti nue mandatory shift based daily training program. DEVELOP INTERNAL SYSTEMS ACTION PLANS THAT MA XIMIZE EXISTING RESOURCES AND SERVICES. Meet with current staff to agree on yearly goals calendar and identify action steps and time frames to achieve those goals. Meet regularly with staff to evaluate ti meframes and current effectiveness. Review and revise as necessary. CM Recommended Budget FY11 130 City of Bozeman, Montana FIRE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 45.25 44.75 - 41.75 -7% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $3,633,595 $3,593,736 $ 3,734,701 $ 140,965 4% 2000 - 7599 Operating 549,309 406,261 382,232 (24,029) -6% 8000 - 8999 Capital 3,352,477 89,880 510,000 420,120 467% 9000 - 9699 Debt Service - - - - 0% 9900 - 9999 Transfers 2,392,027 185,640 - 185,640 - 0% Total All Categories $9,927,408 $4,275,517 $ - $ 4,812,573 $ 537,056 13% EXPENDITURES BY DIVISION Division 3110 Fire Administration $5,749,631 $ 832,506 $ - $ 559,353 $ (273,153) -33% 3120 Fire Operations 4,082,110 3,324,106 4,221,505 $ 897,399 27% 3130 Operational Readiness 9,994 101,040 15,735 $ (85,305) -84% 3140 Fire Prevention 4,461 10,715 8,830 $ (1,885) -18% 3160 Hazardous Materials 1,995 7,150 7,150 $ - 0% 3170 Disaster & Emergency Services 79,217 - - $ - Total All Divisions $9,927,408 $4,275,517 $ - $ 4,812,573 $ 537,056 13% EXPENDITURES BY FUND Fund 010 General Fund $3,956,237 $4,089,877 $ 4,099,433 $ 537,056 13% 113 Fire Impact Fees 2,403,898 185,640 - 203,140 $ - 0% 183 Fire Department Special Revenue 211,722 - - $ - 0% 187 Fire Capital & Equipment Replacement 367,460 - 510,000 $ - 100% 560 Fire Station #3 Construction Fund 2,988,091 - - Total All Funds $9,927,408 $4,275,517 $ - $ 4,812,573 $ 537,056 13% CM Recommended Budget FY11 131 City of Bozeman, Montana FIRE ___________________________________________________________ FY11 BUDGET HIGHLIGHTS Training facility construction completion $ 74,500 (FY10 Carryover) FY10 ANTICIPATED ACCOMPLISHMENTS • Complete construction of Training Facility at lower yards. • Take delivery of new fire engine for Fire Station 1. • Complete the hiring and training of two new Fire Inspectors. • Continue implementation of 3 station response di stricts to reduce response times citywide. Implement closest available resource dispatching • Develop and implement City of Bozeman ISO improvement plan to reduce city’s class rating. • Continue working with City and County emergency response agencies to improve radio, data, and paging systems for all responders • Complete installation and implementation of Intero perability Montana trunked radio system with PD. Fleetmapping • Work with Water Department to develop and implement comprehensive community wide public access to defibrillation program. • Refine special operations program including confined space rescue, trench rescue, low and high angle rescue, and collapsed building response. • Continue review of current administrative roles a nd responsibilities and work load to identify opportuni- ties for improved efficiency and service delivery. • Improve Fire Department’s website to maximize usef ulness to community as a tool for public education • Complete Fire Department Annual Report CM Recommended Budget FY11 132 City of Bozeman, Montana FIRE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Budgeted FY 10 Budgeted FY 11 Budgeted Emergency Operations Response time to Fire and EMS call 100% of city within 6 minutes 25% 80% 80% 85% Fire Prevention % of inspections brought to closure stage Bars Sororities & Fraternities Schools MSU Existing structures Business License Inspections 95% 100% 100% 100% 90% 100% 100% 100% 100% 100% 33% 100% 100% 100% 100% 100% 50% 100% 100% 100% 100% 100% 40% 100% 100% 100% 100% 100% 75% 100% Training % of firefighters completing certification requirements by program Haz Mat IC Haz Mat Technician EMT/Paramedic Fire Fighter 1 Fire Fighter 2 Inspectors 100% 100% 100% 100% 100% 100% 100% 100% 100% 80% 20% 100% 100% 100% 100% 80% 20% 100% 100% 100% 100% 80% 20% 0% 100% 100% 100% 90% 20% 100% Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 010 Actual FY 11 Budgeted Fire Prevention: Number of inspections per year as a percentage of properties in need of inspection. 100% 50% 40% 40% 75% CM Recommended Budget FY11 133 City of Bozeman, Montana FIRE ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR 2006 Actual 2007 Actual 2008 Actual 2009 Actual 2010 Projected (2009 +5%) Fires, Hazardous Conditions & Misc 226 262 237 317 332 Emergency Medical Services 1367 1595 1576 1363 1431 Good Intent 105 273 375 668 701 Service Call 108 125 148 177 186 False Call 155 179 212 250 263 Total Calls for Year 1961 2434 2548 2775 2913 CM Recommended Budget FY11 134 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ PROGRAM DESCRIPTION The Building Inspection Division unit accounts for expenditures utilized to monitor construction projects within the City of Bozeman Jurisdictional Area as allowed by state law and as adopted by the City Commission. The intent of this budget unit is to provide and enforce minimum building code standards to safeguard life, limb, health, property and public welfare by regulat- ing and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings and structures within this jurisdiction. The support team utilized to attend this process includes one-half of the City of Bozeman Fire Chief, one-half of the City of Bozeman Fire Marshall, one Chief Building Official, two Plans Ex- aminers, three Building Inspectors, one Code Compliance Officer, and one Project Permit Co- ordinator. Staff team members receive process and review residential and commercial building plans and applications for compliance with adopted codes and ordinances. Staff assesses and collects fees for building, plumbing, electrical, mechanical, and demolition permits in addition to collecting City Impact Fees and fees for other miscellaneous city ser- vices. Team members issue permits; perform inspections to verify compliance with approved plans and applicable codes and ordinances. In addition, staff provides verbal and written permit re- lated information to the customers. Upon completion of a project, staff processes and issues certificates of occupancy. Code violations, building related citizen complaints, and expired building permits are turned over to the Building Division Code Compliance Officer for processing and remedial action. The Code Compliance Officer also conducts building and occupancy inspections for each new City Business License Application. All staff participates in providing general c ode information on a daily basis and frequently pro- vides onsite consultation for contractors and property owners during the planning and con- struction phases of a project. All building division staff is on call and ready to respond as needed to structural emergencies resulting from fire, earthquakes, explosions, weather damage, vehicle accidents, and similar occurrences. CM Recommended Budget FY11 135 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ MAJOR OBJECTIVES • Provide a quarterly community technical training program or code update seminar to foster open communication and technical awareness of the adopted model codes, to the building owners, contractors, Architects and Engineers. • Provide a bi-annual technical newsletter to the building community to address current build- ing code topics and changes. • Make a smooth transition into the new code adoption of the 2006 International Codes. Pro- vide public education programs to inform the public of any changes impacting the construc- tion work they do. • Continue to develop an informational website for the Building Inspection Division to be part of the City of Bozeman website. • Continue to improve the communication link between the Building Inspection Division and other City Departments and Divisions. CM Recommended Budget FY11 136 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 13.55 9.55 - 9.55 9.55 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 845,430 $ 684,054 $ 590,659 $ (93,395) -14% 2000 - 7599 Operating 206,577 217,753 197,894 (19,859) -9% 8000 - 8999 Capital - - - - 0% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 1,052,007 $ 901,807 $ - $ 788,553 $ (113,254) -13% EXPENDITURES BY DIVISION Division 3210 Building Inspection Operations $ 980,435 $ 901,807 $ 768,553 $ (133,254) -15% 3220 Life-Safety 71,572 - 20,000 $ 20,000 #DIV/0! Total All Divisions $ 1,052,007 $ 901,807 $ - $ 788,553 $ (113,254) -13% EXPENDITURES BY FUND Fund 115 Building Inspection Fund $ 1,052,007 $ 901,807 $ - $ 788,553 $ (113,254) -13% Total All Funds $ 1,052,007 $ 901,807 $ - $ 788,553 $ (113,254) -13% CM Recommended Budget FY11 137 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ BUDGET OBJECTIVES Fiscal Year 2011 • Monitor and adjust division staffing levels (up or down) as required by current building division building permit activity and workload. • Restructure Building Division fee and valuation tables as recommended by revenue/ expenditure and process/task efficiency analysis reports and the Administrative Rules of Montana in section 24.301.138, Calculation of Fees. • Revaluate and adjust the Division operational budget to eliminate any unnecessary spending but ensure funding for all of the necessary/required Division expenditures. DIVISION GOALS Fiscal Year 2011 • Continue to maintain and protect public health, safety and welfare, and the quality of life for City of Bozeman residents by professional, effective, precise and technically correct enforcement of the City adopted Codes and Ordinances. • Facilitate a smooth transition for the division and its customers into the newly adopted 2009 building codes. • Complete Building Division revenue/expenditure analysis. • Complete Building Division process/task efficiency analysis. • Restructure Building Division Operations along with permit fee and valuation sched- ules to provide maximum efficiency between workload and revenue as recommended by revenue/expenditure and process/ta sk efficiency analysis reports. CM Recommended Budget FY11 138 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY08 Actual FY 09 Actual FY 10 Projected Percent of Plan Reviews done within Stan- dard (Residential) 75% w/in 2 weeks 77% 86% 85% Percent of Plan Reviews done within Stan- dard (Commercial) 75% w/in 4 weeks 89% 90% 77% Percent of Fast Track plan reviews done within standard 90% w/in 1 week 79% 85% 95% Percent of frame inspections done within standard (1 audit/month/employee) 90% 0% NA Percent of commercial plan checks done within standard (1 audit/month/employee) 90% 90% NA Percent of residential plan checks done within standard (1 audit/month/employee) 90% 90% NA Percent of final inspections done within standard (1 audit/month/employee) 90% 90% NA Standard FY 07 Actual FY 08 Actual FY 09 Actual FY 10 Projected Average commercial inspections per day 18.36 19.13 17.70 15 Average residential inspections per day 25.3 19.24 12.24 17 Average multiple residential In- spections per day 13.46 18.92 9.90 17 Total average Inspections per day for each inspector. 15 12.85 15.45 14.79 16.33 CM Recommended Budget FY11 139 City of Bozeman, Montana BUILDING INSPECTION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 06 Actual FY 07 Actual FY 08 Actual FY 09 Actual FY 10 Projected Commercial Permits: Number Value (Millions) 44 43.11 50 38.54 212 85.94 222 79.44 253 39.28 Residential Permits: Number Value (Millions) 890 135.64 764 118.15 431 77.60 705 28.10 974 18.09 CM Recommended Budget FY11 140 City of Bozeman, Montana PARKING ___________________________________________________________ PROGRAM DESCRIPTION Under the authority of the Bozeman Parking Commission, the Parking Enterprise consists of Downtown Parking, the MSU Residential Parking District, and the High School Residential Parking District. Additional jurisdiction of t he BPC is Bridger Park Downtown, the City’s 435- space downtown parking garage. The BPC directly supervises the City’s parking manager, who, in turn, oversees the Parking Enforcement staff (2.75 FTE). There are three sources of revenue: citations, permits for the MSU and high school residential districts, and Bridger Park Downtown’s daily and monthly incomes. Parking expenses include wages for the parking manager, parking clerk, and enforcement staff; maintenance and utilities of surface lots and Bridger Park Downtown; citation notifications; and seasonal snow removal. Downtown Parking: The downtown parking consists of the business district bounded by Broadway to the east, North 5th Avenue to the west, Mendenhall to the north, and Babcock to the south. Enforce- ment is done six days per week. Enforcement c onsists of timed parking using a vehicle with a digital tracking system and walking patrols. Prim ary infractions include overtime violations, handicapped parking violations, and restricted zone violations. Montana State Residential Parking District: The district encompasses approximately 50 city bl ocks, primarily north and west of the MSU campus. Enforcement is done five days a week, y ear round. Primary violations include failure to purchase or affix residential permit and restricted zone violations. High School Residential Parking District: The district encompasses approximately 53 city bl ock faces, primarily east of the high school. Enforcement is possible five days a week dur ing the school’s academic year, but generally consists of two or three patrols per week, on a varying schedule. Primary violations include fail- ure to purchase or affix residential permit and restricted zone violations. CM Recommended Budget FY11 141 City of Bozeman, Montana PARKING ___________________________________________________________ MAJOR OBJECTIVES Bozeman Parking Commission Mission Statement of the Parking Commission: The Bozeman Parking Commission is responsible for managing and regulating public parking in its districts to best serve the needs of its customers; busi- nesses, residents, employees and visitors. Goals of the Parking Commission: Improve and maintain public parking assets. Seek to acquire additional public parking as needed. Make the parking system fiscally sound and self-sufficient. Manage spaces to best serve the needs of customers. Provide consistent treatment regarding parking enforcement. Educate parking users to minimize parking conflicts. Make parking areas attractive and easy to use. Plan for and respond to changing needs in the districts. Provide parking options for bicycles, motorcycles, and other transportation alterna- tives. Work cooperatively with local government partners. Provide for the safe movement of pedestrian and vehicle traffic. FY11 BUDGET HIGHLIGHTS The Parking Enterprise has not been self sufficient for several years. The Parking Commission has charged the City’s parking manager with an annual goal of reducing the debt. Prior year deficits were $150,000 in FY09, approximately $40,000 in FY10 and a goal of $25,000 in FY11. With a continued effort to minimize expenses and increase revenues, by FY13, the park- ing deficit should be erased. Bridger Park Downtown is an unexpected source of positive revenue. It came online in April 2009, and continues to see monthly increases in revenue and usage. However, in FY10 there were continued start-up costs associated with such a large undertaking. A fully operational Bridger Park Downtown, combined with a full complement of enforcement staff, should lead to positive budget numbers in the near future. In the past, the City has struggled to keep the full complement of enforcement staff (2.75 FTE). Under the guidance of the parking manager instead of the Bozeman Police Department, the Parking Commission is optimistic that there will be less turnover in these positions. It is the Parking Commission’s goal to soften the edge of the enforcement crew, making them less con- frontational and making their working experience more pleasing. CM Recommended Budget FY11 142 City of Bozeman, Montana PARKING ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 4.75 4.75 4.75 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 213,707 $ 184,447 $ 186,546 $ 2,099 1% 2000 - 7599 Operating 552,750 181,272 180,210 (1,062) -1% 8000 - 8999 Capital 6,733,372 - - - 0% 9000 - 9699 Debt Service - 9900 - 9999 Transfers 3,417,857 Total All Categories $ 10,917,686 $ 365,719 $ - $ 366,756 $ 1,037 0% EXPENDITURES BY DIVISION Division 3310 Parking Administration $ 3,542,644 $ 149,085 $ 136,375 $ (12,710) -9% 3320 Parking Operations/Enforcement 194,411 140,346 155,881 $ 15,535 11% 3330 Parking Garage Operations 7,180,631 76,288 74,500 $ (1,788) -2% Total All Divisions $ 10,917,686 $ 365,719 $ - $ 366,756 $ 1,037 0% EXPENDITURES BY FUND Fund 650 Parking Fund Enterprise $ 7,751,351 $ 365,719 $ - $ 366,756 $ 1,037 0% 557 Parking Garage Construction 3,166,335 - - $ - 0% Total All Funds $ 10,917,686 $ 365,719 $ - $ 366,756 $ 1,037 0% CM Recommended Budget FY11 143 City of Bozeman, Montana PARKING ___________________________________________________________ PERFORMANCE MEASURERS Standard FY 07 Actual FY 08 Actual FY 09 Actual FY 10 Estimated FY11 Budg- eted Downtown Parking: Overtime citations 4,000 3,710 3,298 3,107 3,000 4,000 Total Citations 6,500 5,162 5,140 6,336 6,500 6,500 MSU Parking District: Parking District Citations 3,000 2,413 2,943 3,001 3,100 3,000 Total Citations 4,000 4,264 4,511 4,399 3,300 4,000 BHS Parking District: Parking District Citations 400 413 278 200 350 400 CM Recommended Budget FY11 144 City of Bozeman, Montana CM Recommended Budget FY11 145 City of Bozeman, Montana PUBLIC SERVICES INDEX PUBLIC SERVICES ADMINISTRATION PAGE 146 STREETS 152 WATER PLANT 158 WATER OPERATIONS 164 WASTEWATER OPERATIONS 169 WASTEWATER PLANT 174 SOLID WASTE COLLECTION 179 SOLID WASTE RECYCLING 183 VEHICLE MAINTENANCE 186 CM Recommended Budget FY11 146 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ PROGRAM DESCRIPTION The public service/engi neering budget includes the director of public service, engineer- ing, and snow removal. The director of public service has oversight responsibilities for water and sewer utilities, street maintenance, vehicle r epair, solid waste utility, parks, cemetery, forestry, public facilities, and engineering. The engineering division provides technical engineering in the prepar ation, review, and oversight in the planning, design, construction inspection and construction manage- ment of the city’s public works facilities including water treatment and distribution, wastewater collection and tr eatment, sanitary sewer and storm water collection and treatment, streets (with appurtenant curb, gutte r, sidewalk and drainage facilities), traf- fic control facilities, solid wa ste, and other infrastructure projects. The division estab- lishes and maintains current city infrastr ucture standards and assures compliance with City, County, State, and Federal rules, regulations, codes and engineering standards. The engineering division also maintains the city’s infrastr ucture files and records, maps, plats, property ownersh ip and other records; partici pates in the review and ap- proval of subdivision, annexation, and zone code / development proposals for confor- mance with established standar ds; performs engineering surv eys; coordinates infra- structure work with Count y, State, and Federal agenc ies; administers the EPA- mandated wastewater pret reatment program; and administers the city’s flood plain or- dinance, sidewalk repair and installation pr ograms, and the sidewalk snow and weed enforcement programs. CM Recommended Budget FY11 147 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ MAJOR OBJECTIVES • To coordinate the activities of t he public service department divisions. • To establish and maintain policies, pr ocedures and protocol for conducting the de- partment's functions. • To assist the city manager and administrative services di rector in reviewing enter- prise funds revenue and expense fore casts for rates setting purposes. • To provide general oversight of department activities affected by new federal and state mandates. • To assure the city’s long-term master pl ans for water, wastewater, storm water, public lands and transportation facilities ar e implemented in a cost-effective man- ner, and that all city infrastructure impr ovements are construct ed in a quality man- ner to provide reliable service for t he public’s immediate and long-term needs. CM Recommended Budget FY11 148 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 8.15 8.15 8.15 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 433,889 $ 448,075 $ 427,879 $ (20,196) -5% 2000 - 7599 Operating 77,379 42,297 40,745 $ (1,552) -4% 8000 - 8999 Capital 155,514 - - $ - 0% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers - Total All Categories $ 666,782 $ 490,372 $ - $ 468,624 $ (21,748) -4% EXPENDITURES BY DIVISION Division 4010 Public Services Administration $ 35,557 $ 36,631 $ 37,224 $ 593 2% 4020 Engineering 415,924 428,725 388,086 $ (40,639) -9% 4030 Snow Removal Enforcement 14,385 23,466 41,764 $ 18,298 78% 4040 Weed Cutting Enforcement - 750 750 $ - 0% 4050 Sidewalk Repair Program - 800 800 $ - 0% 4060 Sidewalk & Curb Construction 1,191 - - $ - 0% 4070 S.I.D Construction 199,725 - - $ - Total All Divisions $ 666,782 $ 490,372 $ - $ 468,624 $ (21,748) -4% EXPENDITURES BY FUND Fund 010 General Fund $ 467,057 $ 490,372 $ - $ 468,624 $ (21,748) -4% 500… S.I.D Construction 199,725 $ - 0% Total All Funds $ 666,782 $ 490,372 $ - $ 468,624 $ (21,748) -4% CM Recommended Budget FY11 149 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ WORKLOAD INDICATORS CM Recommended Budget FY11 150 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ CM Recommended Budget FY11 151 City of Bozeman, Montana PUBLIC SERVICES ADMINISTRATION ___________________________________________________________ CM Recommended Budget FY11 152 City of Bozeman, Montana STREETS ___________________________________________________________ PROGRAM DESCRIPTION STREET MAINTENANCE FUND: The street maintenance distri ct division accounts for the ex penditure of special assess- ments on property in the city for the r epair and upkeep of the city's streets. Section 7-12-4401 MCA authorizes the city to create street maintenance districts for the purpose of maintaining its streets, alleys, and other publ ic places. The maintenance districts were first created dur ing fiscal year 1990-91. Each year, as- sessments are levied on each piece of property within the city limits. The assessments are placed on the property ow ners' SID notices each year. The collections in Novem- ber and May provide the revenues for the str eet maintenance district program. Any unexpended balance wil l be available for reappropriation next fiscal year. The assessment for the costs and expenses incu rred in maintaining streets, alleys, and other public places within t he maintenance district is asse ssed against each lot or par- cel within the district for that part of the cost which its assessabl e area bears to the as- sessable area of the entire di strict, exclusive of street s, avenues, alleys, and public places. GAS TAX FUND: The gas tax division accounts fo r the expenditure of the city 's share of state collected gas tax funds allocated to the city by the Montana Department of Transportation. Section 15-70-101 MCA prov ides that the Montana Departme nt of Transportation shall allocate gas tax revenues to cities, towns, a nd counties. One-half of the city's alloca- tion is based on population and one-half is based on street and alley mileage. The funds may be used only for construction, reconstruction, maintenance, and repair of streets and alleys. The funds ma y not be used for equipment purchases. The goal of the street maint enance division is to help provide for a network of safe roadways for the traveling public. To prov ide access to desired destinations such as emergency services, schools, employment, shopping, community services, or other facilities in a quick, convenient, safe and co mfortable manner for a ll population groups in the community with a minimum of harmful effects on the environment. . CM Recommended Budget FY11 153 City of Bozeman, Montana STREETS ___________________________________________________________ MAJOR OBJECTIVES • To implement an efficient pavement management plan, which would help develop yearly maintenance programs for failing street infrastructure. • To develop and design efficient truck by-pass routes and e ffective arterial and collector street networks for mov- ing traffic through the city. • To maintain streets and alley right-of-ways to allo w traffic to move in a safe and prudent manner. • To improve the quality of summer and wi nter street maintenance work to resolve traffic congestion and vehicle movements by implementing better street routing and signalization procedures. • Continued use of alternative fuels when available and a ffordable such as Biodiesel and Ethanol in our fleet. • Institute a city wide curb replacement program with assistance from the Engineering Dept. • Expand our cooperative efforts with the County Road Department and MDT. CM Recommended Budget FY11 154 City of Bozeman, Montana STREETS ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 17.62 17.62 17.62 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 1,045,629 $ 1,091,083 $ 1,161,487 $ 70,404 6% 2000 - 7599 Operating 1,375,395 1,236,588 1,439,326 202,738 16% 8000 - 8999 Capital 1,640,367 1,180,000 1,078,456 (101,544) -9% 9000 - 9699 Debt Service 86,366 - 85,000 85,000 9900 - 9999 Transfers 218,357 30,515 30,515 - 0% Total All Categories $ 4,366,114 $ 3,538,186 $ - $ 3,794,784 $ 256,598 7% EXPENDITURES BY DIVISION Division 4110 Street Operations $ 2,312,062 $ 2,520,274 $ 2,600,254 $ 79,980 3% 4120 Street Maintenance 738,628 678,067 679,335 $ 1,268 0% 4130 Street Construction 831,495 30,515 30,515 $ - 0% 4140 Snow & Ice Removal - - $ - 4150 Street Lighting 383,459 208,000 373,000 $ 165,000 79% 4171 Traffic Signs & Markers 100,470 101,330 111,680 $ 10,350 10% Total All Divisions $ 4,366,114 $ 3,538,186 $ - $ 3,794,784 $ 256,598 7% EXPENDITURES BY FUND Fund 010 General Fund $ 163,388 $ 30,515 $ - $ 30,515 $ - 0% 108 Community Transportation $ 60,926 $ 30,515 $ 30,515 $ - 0% 109 Highway Safety Improvement Projects $ - $ 19,000 $ - $ (19,000) -100% 110 Gas Tax Fund 674,644 616,500 616,500 $ - 0% 111 Street Maintenance District 2,247,562 2,091,656 2,452,254 $ 360,598 17% 114 Street Impact Fees 748,095 600,000 350,000 $ (250,000) -42% 146…201 Lighting Districts 383,459 150,000 315,000 $ 165,000 110% 500…599 Construction Projects 88,040 $ - 0% Total All Funds $ 4,366,114 $ 3,538,186 $ - $ 3,794,784 $ 256,598 7% CM Recommended Budget FY11 155 City of Bozeman, Montana STREETS ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS Added subdivisions for plowing notification Priceless Chip seal treatments $55,000 Mill and Overlay University Subdivision $300,000 Paved parking garage alley $8,000 Added weekend shift (Savings vs. Standby) ($3,000) Installed well and irrigation on Oak median $15,000 FY 11 ANTICIPATED ACCOMPLISHMENTS • Continue sidewalk panel repair and replacement program • Increase use of alternative fuel s when available and affordable. • Decrease time to plow all City streets. • Continue pro-active pothole patching program to repair pavement defects before they happen. • Improve quality of discharge into Bozeman Creek • Continue sharing of equipment between departments so as to utilize seasonal equipment year round. • Repairing and improving of medians and boulevards. • Mill and overlay business and commercial alleys • Continue bike lane sweeping route and schedule • Work with Streamline on bus stops and signage CM Recommended Budget FY11 156 City of Bozeman, Montana STREETS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Percentage of Pothole Repairs still holding 6 months later: Summer Patches (Target 90%) Winter Patches (Target 50%) 90% 50% 90% 30% 90% 30% 90% 30% 95% 40% Percentage of citizen-called-in Pot holes re- paired within: (Target 7 working days) 90% 100% 100% 100% 100% Percentage that find ease of travel by: Car Bicycle Walking 100=Excell 0=poor. By Survey 40% 44% 61% n/a n/a n/a 40% 45% 65% 45% 45% 65% Percentage of Snow Routes completed (Target – Plowed & Sanded within 4 hours of notification – 5 person crew Arterial and Collector Routes Commercial Route 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Percentage of Residential Streets completed (Target – Plowed & Sanded 56 hours after snowfall ceases – 5-person crew/16 hr. shifts 100% 75% 80% 80% 80% Respond to emergency calls within 1 hour of notification (weekdays) 100% 100% 100% 100% 100% Percentage of ROW mowing completed within 3 weeks of startup (Target 100% initial mowing) 100% 85% 90% 90% 90% Percentage of citizens rating street cleanliness as satisfactory (Target 90% - Results of Survey) 100=Excell 0=poor 47% n/a 47% 60% Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Labor hours per pothole repair (Target) <.50 .50 .60 .60 .60 .60 Repair pot holes & Other Road Hazards – Tar- get Repair Pothole > 3” deep & 6” wide within 2 working days of notification Repair Pothole < 3” deep & 6” wide within 7 2 7 2 7 2 7 2 5 2 5 Shoulder blocks of Right-of-way mowed per day (Target 20 – 25) 20-25 22 22 23 23 Alley blocks trimmed of brush & debris per day (target 15-20 w/3-person crew) 15-20 20 20 20 20 Graveled streets graded Target 1.0 labor-hours/1,000 lineal Feet or 1,000 lineal Feet per hour 1,000 900 900 900 900 Alley blocks graded and surface material placed per day (Target 8-10/grader) 8-10 12 12 12 12 Crack sealing of asphalt streets – lineal feet per labor hour (Target 80-90) 80-90 100 100 100 100 Curb miles of streets swept per day (Target 35- 40/sweeper) 35-40 50 50 50 50 Streets plowed and sanded (14 lane-miles /hr. [normal snowfall] (10 lane-miles /hr. [heavy snowfall] 14 10 14.5 10.5 14.0 8.5 14.0 9.0 14 10 CM Recommended Budget FY11 157 City of Bozeman, Montana STREETS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Street & Alley Mileage 229 229 235 235 Lineal Feet of Curb Replaced 1526 240 0 800 # of Pedestrian Ramps Installed 4 10 0 10 Miles Chip Sealed 3.8 0 1.91 2.9 Miles Paved (Includes Asphalt Millings) 1.9 1.57 1.88 1.8 Miles Graveled 3 3 3 3 Miles of Street Milling 1.9 1.57 1.88 1.8 Lbs of Crack Sealer Used 4320 5700 5700 5700 # of Signs Installed 652 732 750 800 Lane Miles Painted 40 34.8 40 45 Lane Miles Plowed and Sanded 1000 1020 1020 1100 Miles of Crosswalks Painted 7.5 1.5 2 2 Miles of Crosswalk Tape Applied 200 lf 200 lf 200 lf 200 lf Miles of Yellow Curb Painted 10.2 8.1 10.5 11 Number of Storm Inlets Maintained 5350 5350 5500 5500 Number of Storm Manholes Maintained 348 348 356 364 Curb Miles of Streets Swept 10000 10000 10000 10500 Signal Lights Maintained 62 66 66 66 Flashing Yellow Lights Maintained 26 26 26 26 Dead Animals Picked Up 18 25 20 20 Tons of Leaves Collected 885 900 970 1000 Frequency of Residential Streets Swept 2 2 3 3 Street Closures for Special Events 15 25 30 30 Miles of Creek Maintained 1 1 1 1 Miles of Sidewalk Plowed 2 2 2 2 CM Recommended Budget FY11 158 City of Bozeman, Montana WATER PLANT ___________________________________________________________ PROGRAM DESCRIPTION The water plant budget unit accounts for the costs associated with maintaining a quality drinking water supply for the City of Bozeman. The City of Bozeman has two treatm ent plants: The 15 MGD Sourdough Pl ant and the 1.5 MGD Lyman Creek Plant. The Sourdough WTP was completed in 1983 and had a rated capacity of ten million gallons per day. The water plant was expanded during FY-93 to add an additional five million gallons per day for a total capacity of 15 million gallons per day. Major operating expenses of the water plants include staffi ng, maintenance, chemicals and utilities. The plants are operated 24 hours per day, 365 days per year. There are 5 operators, 1 lead worker, 2 forepersons and a superin- tendent as of FY-10. The WTP operators are also responsible for all monitoring of the drinking water in the distribution system in accor- dance the Safe Drinking Water Act. This job requires one operator a minimum of 6 hours per day, 7 days per week. More than 10,000 water quality test are run annually. The WTP operators are responsible for t he operation and maintenance of the Hyalite Intake, the Sourdough Intake, and for the three finished water storage tanks in the City. A corrosion control building and system to halt lead and copper corrosion in the distribution system was completed in 1998. A new sludge drying bed to replace older inadequate beds was completed in 1998. The new Hyalite raw water intake, pipeline, and connection building was completed in FY07. The Hilltop Tank painting project was completed in October 2008. A membrane piloting project for a 22 million gallon/expandable to 36 million gallon per day membrane filtration plant was completed early in FY-10. Preliminary design for the pl ant is scheduled to be completed in FY-10. Final design of that plant is scheduled to start in FY-10 and be complete d in the first half of FY-11. This is a replacement for the current 15 million gallon per day direct filtration/granular media Sourdough Water Treatment Plant. The new plant will include pretreatment facilities, membrane filtrati on, concentrate management, and sludge management. Also included will be offices, lab facilities, and workshops. An upgrade to the Sourdough Creek water intake is also in- cluded in this project. Construction may start late in FY-11. The Lyman Creek WTP underwent a 2.6 million dollar upgrade in 2003-04, which included a roof and a liner for the 5 million gallon reservoir, a new building for chlorine and fluoride addition, radon removal, and an effluent water quality monitoring building. The system was put on-line June 1 st of 2004. The Lyman Creek production expansion engineering design was completed in FY09. Construction of the Lyman Creek expansion is scheduled for comple- tion in FY-10. The Sourdough Tank repair project was completed in FY-09. This project includes structural repairs to and rein- forcement of the tank and the replacement of several major valves. Construction of guardrails on the Hyalite Canyon Road for the protection of the Hyalite source water was completed in FY10. This was a cooperative project between the City and the US Forest Service. The city, through the use of a $100,000 grant, provided funding for the design of the guardrails. The Forest Service provided funding for the con- struction. Engineering for the Sourdough Creek Da m replacement project is ongoing. CM Recommended Budget FY11 159 City of Bozeman, Montana WATER PLANT ___________________________________________________________ MAJOR OBJECTIVES Mission: to protect the public health through optimization of the Sourdough Creek and Lyman Creek Water Treatment Plants. To maintain high-quality drinking water of low turbidity, void of contaminants. To meet the water supply demands of the city of Bozeman. Monitor and maintain water treatment plant facilities to insure current needs are met and anticipate future needs. CM Recommended Budget FY11 160 City of Bozeman, Montana WATER PLANT ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 9.27 9.27 9.27 0% EXPENDITURES BY CATGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 637,989 $ 643,673 $ 654,782 $ 11,109 2% 2000 - 7599 Operating 2,100,987 1,421,907 1,151,189 (270,718) -19% 8000 - 8999 Capital 1,032,930 1,744,311 6,311,505 4,567,194 262% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ 3,771,906 $ 3,809,891 $ - $ 8,117,476 $ 4,307,585 113% EXPENDITURES BY DIVISION Division 4610 WTP Operations $ 1,992,153 $ 1,930,580 $ 1,840,971 $ (89,609) -5% 4620 WTP Construction 1,779,753 1,879,311 6,276,505 $ 4,397,194 234% Total All Divisions $ 3,771,906 $ 3,809,891 $ - $ 8,117,476 $ 4,307,585 113% EXPENDITURES BY FUND Fund 600 Water Fund $ 3,465,174 $ 2,917,248 $ - $ 7,417,476 $ 4,500,228 154% 610 Water Impact Fees 306,732 892,643 700,000 $ (192,643) -22% Total All Funds $ 3,771,906 $ 3,809,891 $ - $ 8,117,476 $ 4,307,585 113% CM Recommended Budget FY11 161 City of Bozeman, Montana WATER PLANT ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS • Membrane Plant Construction $ 6,000,000 • Sourdough Dam Engineering $ 250,000 • Lyman Discharge De-Chlorination $ 50,000 • Water Conservation $ 50,000 FY 11 ANTICIPATED ACCOMPLISHMENTS • Provide adequate quantity and quality water with zero State or Federal Violations to our Customers • Continue implementing the Water Facility Plan • Comply with the Lyman Creek Water Treatment Plant Discharge Permit • Continue to optimize the Sourdough Water Treatment Plant • Complete Final design of the Sour dough Water Treatment Replacement Plant • Start Construction on the Sourdough Water Treatment Replacement Plant • Continue Engineering Design of the Sourdough Creek Dam Replacement • Continue Implementing a Water Conservation Program CM Recommended Budget FY11 162 City of Bozeman, Montana WATER PLANT ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Provide adequate drinking and fire fighting water in reserve tanks: Requires 40% tank reserves 100% 100% 100% 100% 100/% Maintain fluoride level in distribution system between .85 and 1.25 PPM daily average 100% 82% 84% 82% 100 % Maintain chlorine residual according to EPA requirements for inactivate Giardia cysts 100% 100% 100% 100% 100% Optimize water quality by maintaining lowest possible WTP effluent NTU: (state requirement < .3 NTU) WTP daily average (WTP Goal = < 0.11) WTP High daily individual filter (WTP Goal = < 0.21) 100% 98% 98% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Unscheduled repair/maintenance completed within 2 weeks (dependent on vendor schedule) number if items not completed: 100% 100% 100% 100% 100% Scheduled repair/maintenance completed within 7 days 95% 98% 98% 98% 100% Maintain operator certification 10hrs training/yr 100% 100% 100% 100% 100% Sample and test distribution system water quality per state and federal requirements: 10,000 readings/tests per year 100% 100% 100% 100% 100% Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted $’s/million gallons of water treated (Highly dependent upon the weather) $834 $870 $939 $911 Plant capacity per day 15 million gal- lons Maximum water demand per day gallons 11,584,000 11,149,000 9,872,000 12,000,000 Average water demand per day gallons 5,301,000 5,427,000 5,076,000 5,205,000 Total water demand per year gallons 1,986,000,000 1,981,000,00 0 1,851,000,00 0 1,900,000,00 0 CM Recommended Budget FY11 163 City of Bozeman, Montana WATER PLANT ___________________________________________________________ WORKLOAD INDICATORS Continuous Monitoring Includes: 1) WTP Influent & Effluent Flow rate; 2) Filters #1 - #12 Effluent Turbidity; 3) WTP Effluent Turbidity; 4) WTP Chlorine Residual; 5) First Se rvice Chlorine Residual; 6) Raw Water Flow Rate; 7) Raw Water Turbidity; 8) 2 MG + 4 MG Water Tank Levels; 9) Clear Well Level; 10) Coagulant and Coagulant Aid (Chemical Dosages); 11) Effluent pH Level; 12) Lyman Influent & Effluent Flow Rate; 13) Lyman Reservoir Inlet Chlorine Residual: 14) Lyman Reservoir Outlet Chlorine Re sidual; 15) Lyman Influent Turbidity; 16) Lyman Reser- voir Level. WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Estimate of Average Hours per Day of: Plant Operation 22.7 23.1 23.1 24.0 Laboratory Analysis & Collection 5.0 6.5 6.5 6.5 Monitor Water Quality: Sourdough & 24.0 24.0 24.0 24.0 Diversion & Reservoir Monitoring 3.0 3.0 3.0 3.0 CM Recommended Budget FY11 164 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ PROGRAM DESCRIPTION The water operations budget unit accounts fo r the costs associated with operation and maintaining the city's water tr ansmission and distribution system. The water operations division is responsib le for locating, maintenance and repair of existing water lines and appurtenances, overseei ng installation of new lines, and read- ing all meters monthly. The division maintains the ent ire water distribution system, ev er mindful of its integrity and serviceability while maintaining potable water through this system. CM Recommended Budget FY11 165 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ MAJOR OBJECTIVES • To maintain and locate the City's water distri bution system including mains, fire hydrants, valves, meters, raw water tran smission mains, and pressure reducing valves and vaults. • To repair and replace water infrastructure as needed: hydrants, mains, valves, etc. • To inspect all new infrastructure followi ng installation prior to acceptance. • Maintain a valve replacement program for leaky or inoperative valves. • Maintain a Valve Exercise Program – operati ng approximately 50% of all valves annually. • Maintain an effective water main directional flus hing program in conjunction with a fire hydrant operation. • To flush 25% of all fire hydrants annually. • To inspect all new water service installations in a timely manner. • To leak detect and repair the distri bution system in a timely manner. • To replace service lines as needed. • To continue a curb stop verification and servic eability program for cu stomer service lines. • To accurately read all meters monthly. • To resolve meter reading problems on a timely basis. • To institute and maintain a Backf low prevention and testing program. • To respond to water distribution pr oblems 24 hours a day 7 days a week. • To develop and maintain a comprehensive and cost effective security system for our water dis- tribution system. • To respond to all locate requests in a timely manner and accurately locate all water infrastruc- ture CM Recommended Budget FY11 166 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 16.62 15.62 - 15.62 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 1,092,046 $ 1,054,4 18 $ 1,107,109 $ 52,691 5% 2000 - 7599 Operating 8,035,657 1,030,892 1,089,361 58,469 6% 8000 - 8999 Capital 655,931 1,497,100 1,133,798 (363,302) -24% 9000 - 9699 Debt Service 93,312 31,547 32,916 1,369 4% 9900 - 9999 Transfers 75,523 Total All Categories $ 9,952,469 $ 3,613,957 $ - $ 3,363,184 $ (250,773) -7% EXPENDITURES BY DIVISION Division 5010 Water Operations $ 2,239,286 $ 2,192,701 $ 2,954,874 $ 762,173 35% 5020 Utility Locates 8,026 16,548 7,698 $ (8,850) -53% 5030 Water Services 22,877 35,000 35,000 $ - 0% 5040 Water Construction 7,272,319 1,000,000 - $ (1,000,000) 5050 Reserviors 37,848 - - $ - 5060 Meter Reading 277,179 302,208 293,612 $ (8,596) -3% 5070 Hydrants 50,572 37,500 42,000 $ 4,500 12% 5080 Water Valves 21,071 15,000 15,000 $ - 0% 5090 Main Repairs 23,291 15,000 15,000 $ - 0% Total All Divisions $ 9,952,469 $ 3,613,957 $ - $ 3,363,184 $ (250,773) -7% EXPENDITURES BY FUND Fund 600 Water Fund $ 9,890,974 $ 3,613,957 $ - $ 3,363,184 $ (250,773) -7% 610 Water Impact Fees 61,495 - - $ - Total All Funds $ 9,952,469 $ 3,613,957 $ - $ 3,363,184 $ (250,773) -7% CM Recommended Budget FY11 167 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Repair main breaks/leaks within four hours of discovery 100% (5) 100% (6) 100% (6) 100% (6) 100% Operate every valve (recommended annually) 100% 2,400 14% 336 16% 368 33% 800 35% 850 Operate every Fire Hydrant (recommended bi- annually) 100% 2,286 20% 30% 707 30% 700 31% 725 Flush every main (recommended annually) 100% 20% 20% 20% 20% Read every meter once per month 100% 100% 100% 100% 100% Damage to other utilities 0 2 0 0 New Water Service Inspections 2 Hr X 1 with 4 hr Response 90% 316 90% 89 90% 50 90% 60 Efficiency Measurers FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted MH cost per hydrant flow (450) $8.79 (707) $41.37 (70) $56.41 (725) $56.00 MH cost per hydrant replace (2) $2,455.02 (5) $2,540.94 (10) $2,629.87 (7) $2629.87 MH cost per hydrant repair (11) $523.59 (69) $592.00 (80) $300.00 (80) $300.00 MH cost per curb box repair (120) $141.71 (112) $153.00 (150) $158.00 (150) $160.00 MH cost per water service repair (17) $555.00 (23) $821.00 (30) $943.00 (30) $900.00 MH cost per water main repair/break (5) $1.581.00 (6) $4,000.00 (6) $3,100.00 (7) $3,500.00 MH cost per renewed water service (3) $1,225.37 (7) $3,200.00 (10) $3,000.00 (12) $3,000.00 CM Recommended Budget FY11 168 City of Bozeman, Montana WATER OPERATIONS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 07 Budgeted New Service Main Taps 15 39 30 30 Renewal Service Installations 3 7 10 12 Meter Replacement/Repair 878 368 650 650 Valve Operation 336 707 800 850 One-Call Location Request 4,995 4,240 3,000 2,750 Hydrant Flushing 25% 707 700 725 Hydrant Replacement 4 5 7 7 New Water Service Line Inspections 316 89 50 60 Water Main Repairs 11 14 10 12 Fire Hydrant Repairs 11 69 80 80 Water Main Valves Replaced 5 5 10 15 Water Main Valve Box Repairs 24 54 50 50 Water Service Line Repairs 17 23 30 30 Curb Box Repairs 120 112 150 150 Water Main Breaks 5 6 6 7 Commercial Cross Connection Survey 0 33 125 150 CM Recommended Budget FY11 169 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ PROGRAM DESCRIPTION The wastewater operations budget unit acc ounts for the costs associated with provid- ing and maintaining a wastewater collection system for the city. The wastewater operations division maintain s a program of inspecting, cleaning, root cutting, repairing sanitary sewer mains, manholes, and tapping for new wastewater stubs. The wastewater operations division is responsi ble for maintaining the city’s 6 sanitary sewer lift stations. The television inspection division maintains a program of inspecting all new sanitary sewer infrastructure to be accepted by the Cit y of Bozeman. This division inspects ex- isting infrastructure to determine defici encies and recommend repairs and prioritize capital improvements. This enables us to minimize emergency callouts and customer service problems . CM Recommended Budget FY11 170 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ MAJOR OBJECTIVES • To adequately maintain and locate the City's wa stewater system including manholes, wastewater collection and transmission systems, and lift stations. • To flush our entire collection system annually, minimizing stoppages. • To televise the existing sewer infrastructure to determine problems and the overall condition of sewer mains. This enables us to make needed repairs in a timely manner and prioritize renovation projects funded through CIP. • To control sewer main root intrusion with an aggressive root cutting program. • To repair breakdowns in mains. • To rebuild/replace manholes as needed. • To televise and inspect all new infrastructure following installation prior to acceptance. • To replace service lines as required due to deficiencies caused by age, roots, etc. • To tap new service lines for contractor installation. • To respond to sanitary sewer problems 24 hours a day 7 days a week. • To respond to all locate requests in a timely manner and accurately locate all sanitary and storm sewer infrastructure CM Recommended Budget FY11 171 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 10.25 10.25 10.25 0% EXPENDITURES BY CATGORY Category 1000 - 1199 Salaries & Overtime $ 581,171 $ 552,335 $ 537,561 $ (14,774) -3% 2000 - 7599 Operating 7,339,264 1,052,112 1,225,852 173,740 17% 8000 - 8999 Capital 425,832 5,282,700 - 559,050 (4,723,650) -89% 9000 - 9699 Debt Service - - - - 9900 - 9999 Transfers 50,659 - Total All Categories $ 8,396,926 $ 6,887,147 $ - $ 2,322,463 $(4,564,684) -66% EXPENDITURES BY DIVISION Division 5210 Wastewater Operations $ 3,187,602 $ 6,835,199 $ - $ 2,270,515 $(4,564,684) -67% 5220 Utility Locates 3,199 4,348 4,348 $ - 0% 5230 Wastewater Services 1,260 8,000 8,000 $ - 0% 5240 Wastewater Construction 5,186,488 - - - $ - 5250 Manholes 11,494 25,000 25,000 $ - 0% 5260 Televising 5,399 6,600 6,600 $ - 0% 5280 Main Repairs 1,484 8,000 8,000 $ - 0% Total All Divisions $ 8,396,926 $ 6,887,147 $ - $ 2,322,463 $(4,564,684) -66% EXPENDITURES BY FUND Fund 620 Wastewater Fund $ 8,039,060 $ 2,162,147 $ - $ 2,322,463 $ 160,316 7% 630 Wastewater Impact Fees 55,209 4,725,000 - $(4,725,000) -100% 625 Wastewater EPA Grant 302,657 - - $ - Total All Funds $ 8,396,926 $ 6,887,147 $ - $ 2,322,463 $(4,564,684) -66% CM Recommended Budget FY11 172 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Pro- jected FY 11 Budgeted Flush every main in city (trunk line not included) Once/year 110 Miles 90 Miles 95 Miles 95 Miles Root cut affected mains in city (do not root cut PVC only root cut in areas with large trees) Once/year 39 Miles 54 Miles 54 Miles 54 Miles Respond to sewer backup calls (normally on scene within 30 minutes) Within 30 Min 8 Calls 100% 16 Calls 100% 15 Calls 100% 15 Calls 100% Install new service within 10 working days (dependent on owner readiness) 100% 29 100% 15 100% 15 100% 15 100% TV inspection of new mains prior to acceptance (we will televise all our new infrastructure to determine the quality of installation) 100% 4.8 Miles 100% 1 Mile 100% 1 Mile 100% 1 Mile 100% Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 10 Pro- jected FY 11 Budgeted MH cost per sewer repair (3 men x 7 hrs) 15 $870.00 19 $1,046.00 20 $1,100.00 35 $1,200.00 MH cost per new sewer tap (2 men x 1 hr) 22 $334.00 15 $178.00 15 $180.00 15 $180.00 MH cost per manhole repair (2 men x 12 hrs + Material) 7 $576.45 16 $268.00 20 $275.00 20 $275.00 MH cost per sewer backup call (2men x 2 hrs) 8 $94.68 16 $94.68 12 $101.00 15 $104.53 CM Recommended Budget FY11 173 City of Bozeman, Montana WASTEWATER OPERATIONS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Main Line Flushing 110 Miles 90 Miles 95 Miles 95 Miles Manhole Inspection (ring/lid/steps) 100 % 100 % 100% 100 % Main Line Root Cutting 39 Miles 54 Miles 54 Miles 54 Miles Main Line Inspection TV 11.8 Miles 23 Miles 30 Miles 35 Miles Manhole Ring Replac ement/Overla y Project 15 15 18 18 New Infrastructure TV 4.8 Miles 1 Mile 1 Mile 2 Miles Sewer Manhole Repairs 7 16 20 20 Main Line Repairs 15 19 15 20 New Service Taps 22 15 15 15 One Call Location Requests 4,995 4,240 3,000 2,750 CM Recommended Budget FY11 174 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ PROGRAM DESCRIPTION The water reclamation facility budget accounts for the costs associated with the treatment of the City’s domestic, commercial, and industrial wastewater. The Bozeman Water Reclamation Facility (WRF) is an award-winning plant that serves to protect and enhance the water quality of the East Gallatin River. The purpose of the water reclamation facility is to ensure strict environmental compliance by discharging thoroughly treated water that meets or surpasses all State and Federal environ- mental standards. Through its beneficial reuse program, the Bozeman WRF also maintains compliance with EPA Part 503 Biosolids regulations. All plant biosolids are thoroughly di- gested and then land applied as a beneficial fertilizer. The Bozeman WRF has now launched a signifi cant plant expansion and technology upgrade in order to meet the growing demand for wastew ater services in our community. This plant upgrade will also enable the City to begin removing nitrogen and phosphorus compounds as well as conventional pollutants. To the extent possible, these plant improvements will be funded, in part, by matching grants from the U.S. Environmental Protection Agency and through wastewater impact fees. MAJOR OBJECTIVES • To protect and enhance the water quality of the East Gallatin River. • To consistently achieve compliance with all as pects of the City’s Montana Pollutant Dis- charge Elimination System (MPDES) permit adm inistered by the Montana Department of Environmental Quality. • To maintain the mechanical reliability of the water reclamation facility to ensure uninterrupted operations. • To optimize the operational reliability of each treatment process and maximize performance efficiency. • To comply with all EPA 503 Biosolids land application requirements and regulations. • To minimize unpleasant odors. CM Recommended Budget FY11 175 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 15.87 15.87 15.87 0% EXPENDITURES BY CATGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 934,279 $ 976,553 $ 1,006,580 $ 30,027 3% 2000 - 7599 Operating 1,439,182 1,203,839 1,269,922 66,083 5% 8000 - 8999 Capital 6,246,396 16,416,324 21,439,465 5,023,141 31% 9000 - 9699 Debt Service - 400,000 400,000 9900 - 9999 Transfers - - - Total All Categories $ 8,619,857 $18,596,716 $ - $ 24,115,967 $ 5,519,251 30% EXPENDITURES BY DIVISION Division 5610 Facility Operations $ 1,822,491 $ 1,950,413 $ 2,439,252 $ 488,839 25% 5620 Laboratory 152,963 162,841 218,240 $ 55,399 34% 5630 Sludge Injection 100,395 64,638 66,010 $ 1,372 2% 5640 Pretreatment 3,005 2,500 2,500 $ - 5650 WRF Construction 6,541,003 16,416,324 21,389,965 $ 4,973,641 30% Total All Divisions $ 8,619,857 $18,596,716 $ - $ 24,115,967 $ 5,519,251 30% EXPENDITURES BY FUND Fund 620 Wastewater Fund $ 8,357,102 $18,596,716 $ - $ 23,715,967 $ 5,519,251 30% 630 Wastewater Impact Fees - - 400,000 $ - 100% 625 Wastewater EPA Grant 262,755 - - $ - 0% Total All Funds $ 8,619,857 $18,596,716 $ - $ 24,115,967 $ 5,519,251 30% CM Recommended Budget FY11 176 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS Continue on-going BNR Plant P hase 1 Construction-Williams Bros Construction. $12,500,000 = (90%)($20.3M remaining in orig inal budget minus ~$6.4M in FY10) Construct new Laboratory and Administration Building- Williams Bros. $1,680,000 (total contract award) Construct new Digester No.3 and Solids Dewatering Building-McAlvain Constructors. $5,298,965 (total contract award) HDR / MMI Construction Management / Project Inspection Contract $1,170,000 = (90%)($1.65M remaini ng in original budget minus ~$350K in FY10) HDR/IAC System Integration and SCADA Programming $400,000 = (80%)($499,362 to tal contract award) HDR/MMI Start-up Services, Training & e-O&M Manual Development $341,000 = (80%)($426,865 to tal contract award) Estimated BNR Project Grand Total for FY11 =$21,389,965 FY 11 ANTICIPATED ACCOMPLISHMENTS Design of the City’s new BNR facility has been co mpleted and two major construction contracts have been awarded to Williams Bros Construction for ou r Phase I plant upgrade and construction of a new Laboratory and Administration Building. In addition, the City has recently awarded a 3 rd major construc- tion contract to McAlvain Civil Constructors for t he construction of a new anaerobic digester and solids dewatering building. Together, thes e three simultaneous projects will represent an investment of over $21,000,000 in capital improvements for FY11. The City ’s new BNR facility will include a new, state-of- the-art plant headworks, vortex grit removal, a new primary effluent pumping station, two BNR bioreactor basins, an anaerobic digester, standby em ergency power, and UV disinfection. Throughout the coming year the entire plant staff will be engaged in construction management activities. The coordination of a wastewater expansion project of this magnitude will require constant interaction with the general contractor, tailgate meetings with fo remen from a variety of industry trades, and weekly construction meetings with HDR and Morrison & Maierle Engineering. The WRF staff will also continue with its increased effort to inspect and closely monitor industrial pre- treatment activity and on-site inspections. In FY11 we will continue with our expanded program of grease trap inspections for commercial kitchen facilities and area restaurants. CM Recommended Budget FY11 177 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Design Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Meet final effluent discharge permit parameters for pH 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for Ammonia Nitrogen 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for E. Coli 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for CBOD 5 100% 100% 100% 100% 100% Meet final effluent discharge permit parameters for TSS 100% 100% 100% 100% 100% % CBOD removal (% of carbonaceous bio- chemical oxygen demand removed is a meas-85% 97% 98% 97% 97% % of total suspended solids removed 85% 96% 97% 96% 96% % of Acute Whole Effluent Toxicity Tests passed on final effluent 100% 100% 100% 100% 100% Number of Plant Bypasses 0 0 0 0 0 Meet EPA’s Part 503 Biosolids Regulations 100% 100% 100% 100% 100% Efficiency Measurers Design Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Million gallons of wastewater flow treated per day 5.78 5.71 5.50 5.75 5.80 Total gallons of wastewater flow treated per fiscal year (MG) 2,110 2,084 2,008 2,098 2,117 CBOD Plant Loading (lbs/day) 12,816 12,517 12,900 13,400 TSS Plant Loading (lbs/day) 15,259 13,847 14,200 14,600 CBOD Total lbs removed per day 7,293 12,431 12,226 12,500 13,000 TSS Total lbs removed per day 6,137 14,648 13,293 13,600 14,000 Total O & M dollars spent per million gallons of wastewater flow treated per year N/A $805 $862 $929 $933 Total salary and benefit dollars spent per million gallons of wastewater flow treated per year N/A $435 $398 $402 $403 Total energy dollars spent per million gallons of wastewater flow treated per year N/A $145 $164 $162 $173 Total O & M budget monies spent per year (excluding depreciation) N/A $1,679,341 $1,730,188 $1,950,413 $1,976,161 CM Recommended Budget FY11 178 City of Bozeman, Montana WASTEWATER PLANT ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR Plant O&M Tasks FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Preventive Maintenance & Lubrication 826 855 860 860 Corrective Maintenance 80 73 75 75 Bldg. & Grounds Maintenance 412 412 412 412 LAB TASKS Activated Sludge Process Control Tests 4745 4745 4745 5370 Required MPDES Regulatory Tests 6475 6550 6550 6550 Calibration of Lab Equipment 730 730 730 782 LOADING PARAMETERS Population Served 38,900 40,500 41,800 42,600 Influent Flow (MGD) 5.71 5.50 5.75 5.80 BOD Loading (lbs per day) 12,816 12,517 12,900 13,400 TSS Loading (lbs per day) 15,259 13,847 14,200 14,600 SLUDGE INJECTION Biosolids Injected (Metric tons) 709 557 590 620 Acres Injected 662 413 440 460 CM Recommended Budget FY11 179 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ PROGRAM DESCRIPTION The goals of the Solid Waste Division are to operate as an Enterprise Fund in a competitive environment providing safe, efficient, customer service oriented, refuse collection for more than 7,000 residential and commercial customers. The Divisions fleet consists of three frontload trucks, four side-load trucks, four roll-off trucks, and two rear-load trucks for a total of 13 trucks. Combined the Division collected 12,178 tons of refuse and delivered to the Logan Landfill which is operated by the Gallatin Solid Waste Management District of which the City is a member. Our commercial program also collects cardboard from commercial businesses in the city. The Division is in the process of replacing rear-load collection trucks with the more effi- cient frontload collection system. The program also includes collection of compost during the months of June, July and August from residential customers on city garbage. We also were the successful bidder, for the first time, on garbage collection for the 12 schools in the Bozeman School District, which added a total of 46 dumpster tips to our routes during the school session, and 24 during the summer months. The Division employs thirteen Teamster Union oper ators in a pay as you throw collection sys- tem, which establishes a direct relationship between the amounts of refuse generated and the amount the customer pays. MAJOR OBJECTIVES • To collect residential city customers’ solid waste set out for collection, on a weekly basis. • To service commercial customers on an as needed basis. • To promote the automat ed garbage collection service, which allows a customer to choose a variable size tote, thereby rewarding customers who reduce, reuse, and recycle. • Promote the roll-off program, serv icing both temporary construction projects and permanent locations. • Promote the front-load commercial service, providing competiti on and six day a week service. CM Recommended Budget FY11 180 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 14.74 14.74 14.74 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 1,038,119 $ 1,007,337 $ 972,101 $ (35,236) -3% 2000 - 7599 Operating 1,529,303 1,216,475 1,203,255 (13,220) -1% 8000 - 8999 Capital 799,178 390,000 - 314,350 (75,650) -19% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers 195,330 - - Total All Categories $ 3,561,930 $ 2,613,812 $ - $ 2,489,706 $ (124,106) -5% EXPENDITURES BY DIVISION Division 5810 Solid Waste Collection $ 3,561,930 $ 2,613,812 $ - $ 2,489,706 $ (124,106) -5% Total All Divisions $ 3,561,930 $ 2,613,812 $ - $ 2,489,706 $ (124,106) -5% EXPENDITURES BY FUND Fund 640 Solid Waste Fund $ 3,561,930 $ 2,613,812 $ - $ 2,489,706 $ (124,106) -5% Total All Funds $ 3,561,930 $ 2,613,812 $ - $ 2,489,706 $ (124,106) -5% CM Recommended Budget FY11 181 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS • Replace the packer unit on our olde st front-line residential truck wh ich currently has over 7000 hours and 398,982 arm lifts. FY 10 ACCOMPLISHMENTS • Two hundred and seven thousand miles were driven in CY 09 collecting and delivering refuse for disposal. • Continued to increase the Division’s share of resi dential, commercial, recycling and roll-off custom- ers within the city limits. • Total number of collection accounts increased by 2.6%. • Completed Final cover of Class II Landfill. • Completed CMC Asbestos project. • Completed Office expansion • Assisted in Main Street Explosion clean-up. CM Recommended Budget FY11 182 City of Bozeman, Montana SOLID WASTE COLLECTION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR CY 06 Actual CY 07 Actual CY 08 Actual CY09 Actual FY10 Budgeted FY11 Projected Garbage Collection Program Residential Commercial Number of containers emptied weekly Number of accounts billed*** 6,310 211 6,521 6,608 239 6,847 6,779 254 7,033 6,957 262 7,219 6963 6,900 260 7,160 7131 268 7,399 7137 Yearly Tonnage Collected 11,171 11,953 **11,879 *10,397 12,895 10,657 Number of Collection Vehicles 7 6 6 6 7 6 6 7 WORKLOAD INDICATOR CY 06 Actual CY 07 Actual CY08 Actual CY 09 Actual FY10 Budgeted FY11 Pro- jected Roll-off Program # of roll-offs serviced na *757 633 430 760 400 Number of Roll-off Trucks 2 3 3 4 4 4 Yearly Tonnage Collected 2,193 2,117 1,782 216 1,800 CM Recommended Budget FY11 183 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ PROGRAM DESCRIPTION The goal of the Solid Waste Curbside Recycling program is to divert recyclables from the main waste stream that would normally be landfilled and make recycling more con- venient for the public. Curbside recycling began in December of 2 008. The curbside recycling truck picks up cardboard, paper, aluminum and steel cans, and plastics from customers who are on city garbage collection services. The recycling program underwent major changes in FY10, with the continued growth of the first municipal curbside recycling program in the state of Montana. Our curbside program now has exceeded the “design capa city” of the one perso n, one truck opera- tion, with over 880 weekly customers, and more than 225 tons of materials diverted last year. MAJOR OBJECTIVES • To help minimize the amount of solid waste going to the landfill for disposal. • To facilitate the separation of materials going to the landfill and support the functions of the Gallatin County Solid Waste Management District. • To continue to expand the first municipal curbside recycling program in Montana. CM Recommended Budget FY11 184 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 1.00 1.00 1.00 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 67,615 $ 62 ,182 $ 55,959 $ (6,223) -10% 2000 - 7599 Operating 52,554 40,200 40,200 - 0% 8000 - 8999 Capital - - - - 0% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers Total All Categories $ 120,169 $ 102,382 $ - $ 96,159 $ (6,223) -6% EXPENDITURES BY DIVISION Division 5940 Recycling $ 120,169 $ 102,382 $ 96,159 $ (6,223) -6% Total All Divisions $ 120,169 $ 102,382 $ - $ 96,159 $ (6,223) -6% EXPENDITURES BY FUND Fund 640 Solid Waste Fund $ 120,169 $ 102,382 $ - $ 96,159 $ (6,223) -6% Total All Funds $ 120,169 $ 102,382 $ - $ 96,159 $ (6,223) -6% CM Recommended Budget FY11 185 City of Bozeman, Montana SOLID WASTE RECYCLING ___________________________________________________________ WORKLOAD INDICATORS Curbside collection program started Dec 1, 2008 (collecting ca rdboard, paper, plastics, cans) with 183 customers signed up and has grown to 881 customers as of Dec 31, 2009 and continues to grow. Note: Curbside Recycling Program averages approximately 15 pou nds of recyclables per customer per week on a nationwide basis. City of Bozeman Curbside Recycling Program currently yields 9.7 pounds of recycl ables per customer per week. It is im- portant to note how these figures compare to areas that have mandatory recycling laws. WORKLOAD INDICATOR CY 07 Actual CY 08 Actual CY 09 Actual FY 10 Budgeted FY11 Projected Total Number of Customers 0 484 881 840 970 Cardboard 0 2.6 48.96 124 55 Paper 0 7.2 102.23 84 112 7 Cans 0 .7 10.43 8.3 11.5 8.3 Plastics 0 .6 15.55 11.4 17 Total Tons of Recyclables col- lected (curbside program)* 0 11.1 177.17 227.7 195.5 CM Recommended Budget FY11 186 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ PROGRAM DESCRIPTION The vehicle maintenance budget unit accounts for the costs of repairing and maintaining vehi- cles of city departments. The vehicle maintenance staff consists of three full-time mechanics that are responsible for keeping the city vehicles in proper working condition. The vehicle maintenance budget unit operates under an internal service fund. Charges are assessed against departments which have vehicles repaired. The receipts are deposited in the vehicle maintenance fund and used to support salary and operating costs. The goal of the vehicle maintenance division is to maintain vehicles and equipment in good running condition, which will enable department per sonnel to perform their daily assignments safer and without delay due to mechanical failure or breakdown. The division also emphasizes the importance of having a well-structured preventative maintenance program online for all equipment and vehicles. The Vehicle Maint. Dept. also administers the waste oil and used antifreeze program free of charge to the public. MAJOR OBJECTIVES • To maintain a sound preventive maintenance program for city vehicles. • To ensure those departmental requests to maintain city vehicles in good operating condi- tion are satisfied. • To maintain and utilize a sound vehicle management program including inventory, vehicle status and operating statistics, and replacement schedules. • To maintain accurate city vehicle maintenance records (service orders) in an efficient and easily accessible manner. • To manage and assist customers with the used waste oil and antifreeze station. FY 10 BUDGET HIGHLIGHTS • Maintained high quality of repairs and keep comebacks at less than 1%. • ASE certification of all mechanics with 2 mechanics attaining Master Technician FY 11 ANTICIPATED ACCOMPLISHMENTS • Complete construction of new Vehicle Ma intenance Shop at City’s lower yards. • Repair and maintain City’s fleet of over 400 vehicles and equipment. • Dispose of over 9,000 gallons of used motor oil from residents. • Dispose of over 400 gallons of used antifreeze from residents. • Utilize preventative maintenance program for servicing vehicles. • Continue to burn our waste oil in our furnace to supplement our heating and help keep the utility costs lower. CM Recommended Budget FY11 187 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 4.00 4.00 5.00 25% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 239,982 $ 239,813 $ 287,929 $ 48,116 20% 2000 - 7599 Operating 347,132 384,492 452,735 68,243 18% 8000 - 8999 Capital 119,255 1,906,519 26,500 (1,880,019) -99% 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ 706,369 $ 2,530,824 $ - $ 767,164 $(1,763,660) -70% EXPENDITURES BY DIVISION Division 6010 Vehicle Maintenance $ 706,369 $ 2,530,824 $ - $ 767,164 $(1,763,660) -70% Total All Divisions $ 706,369 $ 2,530,824 $ - $ 767,164 $(1,763,660) -70% EXPENDITURES BY FUND Fund 710 Vehicle Maintenance Fund $ 706,369 $ 2,530,824 $ - $ 767,164 $(1,763,660) -70% Total All Funds $ 706,369 $ 2,530,824 $ - $ 767,164 $(1,763,660) -70% CM Recommended Budget FY11 188 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Pro- jected FY 11 Budgeted Percentage of Repair/Maintenance work Orders completed within __ days of receipt: (Target – 95%) --Light Equipment 4 days --Heavy Equipment 7 days 95% 95% 95% 95% 95% Percentage of Returns for Rework (Target <0.5%) <0.5% .5% .5% .5% .5% Percentage of Mechanics Certified 100% 67% 100% 100% 100% Percentage of Waste Oil Customers Attended to complete 100% 100% 100% 100% Percentage of Emergency Repairs Responded to within 24 hours of Notification (Target – 24 hours) 90% 95% 95% 95% 95% Respond to Service Requests (oil change & lube) within 2 work days (Target –90%) 90% 75% 80% 85% 85% Preventative Maintenance Program complete for City Fleet 100% 100% 100% 100% 100% Percentage of Fleet Operational Time by Department (Target – 95%) --Street --Water/Sewer --Police --Park/Cemetery --Sanitation 99% 99% 99% 99% 99% 95% 98% 95% 95% 83% 95% 98% 95% 95% 83% 95% 98% 95% 95% 85% 95% 98% 95% 95% 90% Efficiency Measurers Standard FY 08 Actual FY 09 Actual FY 010 Pro- jected FY 11 Budgeted Waste Oil Customers Attended to within (Target 5 minutes) 5 <5 <5 <5 <5 Waste Oil Attendant Disposal (# of gallons dumped per day 33 38 37 36 40 Average Number Work Orders processed per Mechanic labor-hour (Target – 0.4 per hour) 0.4 0.3 0.3 0.3 0.3 Number of Vehicles/Equipment per Mechanic 50 153 153 153 157 Average Number of Mechanic-hours per Repair Varies 2.0 2.0 2.0 2.25 Major/minor Repairs Completed 100% 100% 100% 100% 100% Preventative Maintenance Orders Processed 100% 70% 70% 70% 75% CM Recommended Budget FY11 189 City of Bozeman, Montana VEHICLE MAINTENANCE ___________________________________________________________ WORKLOAD INDICATORS * A majority of the Service Jobs (Oil Changes) are being contracted out to be able to complete more of the preventive maintenance schedules and essential equipments’ breakdowns. WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted City Fleet – Number of Vehicles & Equipment (approximate) 460 460 460 470 Work Orders Processed 974 907 868 1000 Service Jobs (Oil Changes, etc.) 112 113 120 120 Major Engine Overhauls 0 0 0 1 Transmission/Rear-end Repairs 6 3 10 10 Other Major Equipment Repairs 20 20 25 25 Gallons of Used Antifreeze Disposed 400 550 600 600 Gallons of Oil Disposed 9350 9175 9000 10000 CM Recommended Budget FY11 190 City of Bozeman, Montana CM Recommended Budget FY11 191 City of Bozeman, Montana PUBLIC WELFARE INDEX CEMETERY PAGE 192 PARKS 196 FORESTRY 201 LIBRARY 205 RECREATION 211 COMMUNITY DEVELOPMENT 217 CM Recommended Budget FY11 192 City of Bozeman, Montana CEMETERY ___________________________________________________________ PROGRAM DESCRIPTION The cemetery budget unit accounts for the cost s of operating and maintaining the city's cemetery, which includes 65 devel oped acres, and 75 undeveloped acres. The cemetery division includes a forem an, two maintenance workers, and seasonal employees. The superintendent of facilities and lands oversees the division. Employ- ees are responsible for burials, ceme tery development and maintenance. Sunset Hills Cemetery Mission Statement Sunset Hills Cemetery is dedicated to excellence in the provision of pro- fessional and dignified interment se rvices in a serene and beautiful sur- rounding that helps survivors thr ough the bereavement process. The cemetery staff is dedicated to the pr ovision of ongoing services & perpet- ual care essential to maintain the cemetery grounds in a manner that is highly regarded by surviving family members and the citizens of Boze- man. CM Recommended Budget FY11 193 City of Bozeman, Montana CEMETERY ___________________________________________________________ MAJOR OBJECTIVES Administrative • Develop, submit, and administer cemetery budgets in a timely manner. • Maintain computer technology to improve/enhance intra-departmental communication(s). • Create new cemetery blocks and open lots up for sale as demand dictates. • Inform the community through publications, press re leases, and advertisements of current policies, procedures, and practices of the Sunset Hills Cemetery. • Continue safety training programs, professional development, and pr o-active customer service. • Carry out the Mission and Vision stat ements of the City of Bozeman. Facilities and Grounds Maintenance • Surviving family, user, taxpayer and city commissi on satisfaction with the use, care, and overall ap- pearance of the cemetery grounds and buildings. • Provide an easily accessible, safe, and sere ne setting for cemetery/gravesite visitation. • Maintain and expand the underground ir rigation system, as needed to fu lly utilize all water resources in a conscious manner. • Keep all paved roads clear and open during winter months. • Keep the Highland Boulevard path clea r during the winter work week. • Assist other Divisions in the City of Bozeman when needed or called on. • Develop new sections of the Cemetery in a manne r and method consistent with the long-term plan- ning guidelines developed by the Cemetery Advisory Board. Burial Services • Modernize and maintain an improved and accura te mapping and computerized grave registration system. • Continue to provide experienced an d professional staff to perform essential burial functions. • Continually strive to achieve high public/user /group satisfaction levels of all services and activities the cemetery provides. • Make known, adhere to, and fully comply with, all la ws and regulations regarding the interment of human remains. WORKLOAD INDICATORS WORKLOAD INDICATOR FY 09 Actual FY 10 Budgeted FY 11 Projected Interment Permits 124 135 146 Lot Sales 128 155 97 Monument Permits 110 95 65 Graves Repaired (not including new burials) 23 25 25 Columbarium Interments 7 5 6 New Lots Developed 0 150 232 CM Recommended Budget FY11 194 City of Bozeman, Montana CEMETERY __________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 5.75 5.75 5.75 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 318,641 $ 331,130 $ 311,131 $ (19,999) -6% 2000 - 7599 Operating 93,812 99,195 99,269 74 0% 8000 - 8999 Capital 10,500 38,000 13,000 (25,000) -66% 9000 - 9699 Debt Service 9900 - 9999 Transfers 15,836 16,000 16,000 $ - 0% Total All Categories $ 438,789 $ 484,325 $ - $ 439,400 $ (44,925) -9% EXPENDITURES BY DIVISION Division 7210 Cemetery Operations $ 438,789 $ 484,325 $ - $ 439,400 $ (44,925) -9% Total All Divisions $ 438,789 $ 484,325 $ - $ 439,400 $ (44,925) -9% EXPENDITURES BY FUND Fund 010 General Fund $ 422,953 $ 466,125 $ - $ 423,400 $ (42,725) -9% 135 Cemetery Special Revenue $ - $ 2,200 $ - $ (2,200) 100% 800 Cemetery Perpetual Care 15,836 16,000 16,000 $ - 0% Total All Funds $ 438,789 $ 484,325 $ - $ 439,400 $ (44,925) -9% CM Recommended Budget FY11 195 City of Bozeman, Montana CEMETERY ___________________________________________________________ Effectiveness Measurers Standard FY 08   Actual FY 09   Actual FY 10   Projected   FY11 Budgeted Administrative Develop, submit, & administer cemetery budgets and related materials in a timely and efficient manner On or before stated dead- lines 100% 100% 100% 100% Ensure full-time staff is on-site and easily recognized 40 hours per week 95% 95% 95% 95% Facilities & Grounds Maintenance Family/User/Taxpayer/Governmental satisfaction with the use, care, and over- all appearance of the cemetery. Mow cemetery 1 time per wk   Trim between stones 2 times per yr   Apply 11/2 – 2 inches of water per wk 90% 90% 95% 95% Provide easily accessible, safe and se- rene setting for cemetery and/or grave visitation. Road miles plowed   Number of reported civilian accidents   Respond to all grave repairs within 48 hours   Rake and dispose of the majority of pinecones & leaves 2 times per year 85% 85% 90% 90% Burial Services Continue to provide experienced and professional staff to perform essential burial functions 30 hours of continuing edu- cation per FTE 98% 98% 0% 0% Ensure the safety of mourners, funeral home personnel, and cemetery staff during funerals within the control of the cemetery. 3 or less reported injuries/yr   Plow all essential roads within 4 hours of a funeral, or as needed   A clear and unobstructed path from road to gravesite for every funeral 100% 100% 100% 100% CM Recommended Budget FY11 196 City of Bozeman, Montana PARKS ___________________________________________________________ PROGRAM DESCRIPTION The parks and playground budget unit accounts fo r the costs of operating, developing and maintaining city parks and other city property. Section 7-16-4103 MCA authorizes the city to establish parks and playgrounds and provides for methods of financing the improvements. The Parks Department develops, maintain s, and cares for park buildings and rest- rooms, playground equipment, picnic facilities, sports fields, trail system, natural areas, skating rinks, tennis courts, swimming/boati ng ponds and other re lated equipment and facilities. The Parks Department along with the Street Department are responsible for snow re- moval on all public sidewalks adjoining par ks and street rights-of-way designated as the City’s responsibility. MAJOR OBJECTIVES • To maintain the city's parks in a conditi on of which the city would be proud. • To participate in the implementation of the master plans for parks approved in 1992. • To acquire and develop new parks and cont inue to keep pace with the growth of Bozeman by providing an adequate number of sports fields. • To continue adding, upgrading, and maintain ing safe, quality sports fields and play- ground equipment to the city's parks. • To provide expanded maintenance to restr ooms, litter control, pet waste disposal, turf care, and playground equipment. • To improve, maintain and expand the trail system. • To oversee and coordinate volunteer, grant funded and neig hborhood park im- provement projects. • To assist other Divisions in the City of Bozeman as needed or as directed. CM Recommended Budget FY11 197 City of Bozeman, Montana PARKS ___________________________________________________________ FY11 BUDGET HIGHLIGHTS • Security Services, including increased security patrols in parks for FY10 totaling $19,000 • Mowing & Snowplowing contracts,$10,500 • 18 acres of Rose park is now being regul arly maintained starting this year • New restrooms/warming room s/ concession building at the East Gallatin Recreation Area operational. • New restroom building at Kirk park- opens spring of 2010. • The addition of 3 acres of irri gated land at East Gallatin • The Story Mansion land has bee n formally adopted as parkland CM Recommended Budget FY11 198 City of Bozeman, Montana PARKS ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 13.45 13.45 13.45 0% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 664,417 $ 675,960 $ 678,633 $ 2,673 0% 2000 - 7599 Operating 397,972 384,778 375,505 (9,273) -2% 8000 - 8999 Capital 1,491,887 150,000 60,000 (90,000) -60% 9000 - 9699 Debt Service - - - 9900 - 9999 Transfers 154,286 100,000 - (100,000) -100% Total All Categories $ 2,708,562 $ 1,310,738 $ - $ 1,114,138 $ (196,600) -15% EXPENDITURES BY DIVISION Division 7610 Parks Operations $ 2,708,562 $ 1,310,738 $ - $ 1,114,138 $ (196,600) -15% Total All Divisions $ 2,708,562 $ 1,310,738 $ - $ 1,114,138 $ (196,600) -15% EXPENDITURES BY FUND Fund 010 General Fund $ 1,359,211 $ 1,183,738 $ - $ 1,077,138 $ (106,600) -9% 108 Community Transportation - - - $ - 128 FWP Management Areas 4,642 15,000 - $ (15,000) -100% 136 Parks Special Revenue 7,867 12,000 12,000 $ - 0% 144 Cash In Lieu of Parkland - - - $ - 184 Park Improvement Grants 62,952 100,000 - $ (100,000) -100% 129 ARRA Projects - - 25,000 $ 25,000 558 Story Mansion Rehabilitation 1,273,890 - - $ - Total All Funds $ 2,708,562 $ 1,310,738 $ - $ 1,114,138 $ (196,600) -15% CM Recommended Budget FY11 199 City of Bozeman, Montana PARKS ___________________________________________________________ PERFORMANCE MEASURES Effectiveness Measurers Standard FY 09 Actual FY 10 Budgeted FY 11 Projected Mowing Core Parks Sports Fields Natural Parks 1 X wk 2 X wk 2 X Yr 90% 90% 90% 85% 85% 70% 75% 60% 60% Fertilization Core Parks Sports Fields Neighborhood Parks 2 X Yr 2-3 X Yr 1 X Yr 80% 80% 60% 60% 60% 60 % 20% 30% 40% Irrigation – Activate all systems All Parks 85% 75% 75% Irrigation – Winterize all systems Oct 31 All Parks 100% 80% 80% Leaf Mulch & Pickup All Parks 50% 65% 65% Playground Inspection 1 X wk 70% 70% 70% Playground Repairs Same Day 75% 75% 75% Trails Inspections Maintenance 2 X mo. Same week 50% 75% 50% 40% 50% 40% Weed Control Round-up Broadleaf Noxious 3 X yr 2 X yr 2 X yr 50% 50% 40% 40% 40% 40% 40% 30% 30% Weed eating Bi-Weekly 70% 30% 50% Garbage Collection 7 Days per Police All Grounds 5 Days per Building Maint. / Repairs Same Day 75% 75% 75% Restrooms / Clean & Maintain 7 Days per wk 90% 90% 90% Response to Complaints Within 2 days 90% 80% 90% Sidewalk Plowing Complete walks by 90% 90% 90% CM Recommended Budget FY11 200 City of Bozeman, Montana PARKS ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 09 Actual FY 10 Budgeted FY 11 Projected Park Reservations per year 221 300 350 Formal Turf Acres 120 120 120 Natural Parkland Acres 205 205 205 Miles of Trails 50 55 55 Number of Park Fund Grant Projects 27 24 34 Number of User Agreements 14 14 14 Number of Volunteer Projects 12 16 20 Miles of Sidewalks to Plow 8 8 10 Baseball/Softball Fields 16 16 16 Number of Playgrounds 19 20 22 Number of Ice Rinks 4 4 4 Weed Spraying – Acres 150 160 200 Garbage Collection / Number of cans 124 124 128 Dog Stations 38 38 38 Picnic tables 127 127 127 Pavilions/Shelters 11 11 11 Restrooms 13 13 13 Parking Lots 19 19 19 CM Recommended Budget FY11 201 City of Bozeman, Montana FORESTRY ___________________________________________________________ PROGRAM DESCRIPTION The tree maintenance district budget unit accounts fo r the costs of maintaining the city's trees. The tree maintenance district is financed by a spec ial assessment on all properties within the City of Bozeman. The use of the funds generated by the asse ssment is limited to maintaining existing trees on city-owned properties, the planting of new trees on city -owned properties within the city limits and main- tenance of the City’s Tree Inventory. The tree maintenance district is accounted for in a special revenue fund. Any revenues collected and not expended will remain in the tree maintenance district fund and will be available for appropriation in a subsequent year . MAJOR OBJECTIVES • To provide systematic pruning and protection for Bozeman's public trees. • To remove or correct all hazardous tree conditions. • To identify and correct sight distance, traffic sign, and side walk clearance problems related to trees and hedges. • To detect, identify, and eradicate harmful tree insects and disease. • To establish and perpetuate master tree plans for all public areas. • To implement the arboricultu ral specifications manual. • To maintain a city-wide tree inventory. • To pursue state and federal grants for forestry related activities. • To implement the city street tree ordinance. • To coordinate the city’s cost shar e tree and other planting programs. • To provide educational materials to the public on the ca re and maintenance of trees and the benefits of a healthy urban forest. • To assist other Divisions in the City of Bozeman when called on or as needed. • To continue to promote Arbor Day acti vities and Tree City USA certification • Continue International Society of Arboric ulture certification and staff education. CM Recommended Budget FY11 202 City of Bozeman, Montana FORESTRY ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 4.60 4.60 4.60 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 295,099 $ 292,116 $ 315,202 $ 23,086 8% 2000 - 7599 Operating 102,135 114,002 118,424 4,422 4% 8000 - 8999 Capital 17,847 185,204 - (185,204) -100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 415,081 $ 591,322 $ - $ 433,626 $ (157,696) -27% EXPENDITURES BY DIVISION Division 7710 Tree Maintenance $ 415,081 $ 591,322 $ 433,626 $ (157,696) -27% Total All Divisions $ 415,081 $ 591,322 $ - $ 433,626 $ (157,696) -27% EXPENDITURES BY FUND Fund 112 Tree Maintenance District $ 415,081 $ 591,322 $ - $ 433,626 $ (157,696) -27% Total All Funds $ 415,081 $ 591,322 $ - $ 433,626 $ (157,696) -27% CM Recommended Budget FY11 203 City of Bozeman, Montana FORESTRY ___________________________________________________________ FY 10 BUDGET HIGHLIGHTS 100 Cost Share Trees Planted $7,000 Continued Dead Tree Replacement Vouchers (100) $7,500 75 Pine Trees Removed-Pine Beetle Kill $7,500 10 Trees Planted in Boulevards Fronting Open Space $5,500 FY 11 ANTICIPATED ACCOMPLISHMENTS • Continued cyclic pruning of boulevard, park and cemetery trees. • Continued trimming for sidewalk clearance, traffic signs, sight triangles and construction pro- jects. • Continue Cost-Share and voucher program of 200 trees planted. • Continue ISA Certified Arborist education. • Provide information to the public on appropriate planting practices, species selection, code re- quirements related to public and private tree pl antings, and the benefits of the urban forest. • Increased effectiveness of the Planting Permit process with Planning and Building Departments. • Integrate GPS technology into new tree inventory program. • Continue Arbor Day activities an d Tree City USA accreditation. • Work injury free. • Continued use of alternative fuel s when available and affordable. • Promote use of trees in Storm Water management. • Start “Welcome to Home Ownership” free tree program. CM Recommended Budget FY11 204 City of Bozeman, Montana FORESTRY ___________________________________________________________ PERFORMANCE MEASURERS WORKLOAD INDICATORS Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Response to citizen requests within two days Assessed and Prioritized. 100% 90% 90% 90% 95% Response to Emergency Call Outs – on site within an hour 100% 100% 100% 100% 100% Response to Damage – within a day Assessed and Prioritized 100% 95% 95% 95% 95% Survey for hazardous tree situations Bimonthly 100% 95% 95% 100% Maintain and update tree inventory Bimonthly 10% 20% 50% 75% WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Projected FY 11 Budgeted Trees Trimmed 225 225 200 200 Trees Removed 12 160 60 60 Trees Planted-Total 160 150 110 110 Emergency Storm Damage Tons 10 18 10 10 Christmas Trees – Tons Chipped and Composted 35 40 35 35 Trees Planted Cost Share Vouchers Nursery Tree Spade, Arbor Day, misc 64 60 6 100 80 6 100 80 10 100 100 10 Sidewalk, sight triangle, or street sign en- croachments addressed 400 460 550 400 Planting Permits 250 50 75 75 DRC Reviews 230 150 75 100 Vandalism 10 10 10 10 Service Requests 400 650 400 400 Trees Inventoried 100 6 200 2000 CM Recommended Budget FY11 205 City of Bozeman, Montana LIBRARY ___________________________________________________________ PROGRAM DESCRIPTION The library budget unit accounts for the cost s associated with operating and maintain- ing the city's public library. Approximately one-third of t he library’s budget is off-set by county funds. Library Mission Statement The Bozeman Public Library provides the community with free, open and equal access to general information on a broad array of topics; resources to promote personal growth and lifelong learning; popular material s to meet cultural and recreational needs; and the training needed to find, evaluat e and use information effectively. MAJOR OBJECTIVES • To provide effective and efficient managem ent of the Bozeman Public Library. • To provide a dynamic collecti on of library materials in a ll formats to meet the infor- mational, educational, and recr eational needs of all residents of the library's service area. • To provide children's programming that will encourage use of the library by children and their parents, and foster a life-l ong interest in reading and learning. • To provide courteous, accurate and timely check-out, check-in, and re-shelving of library materials. • To insure that new materials are order ed, cataloged, processed, and made avail- able for public use in an accurate and timely manner. • To provide professional, qua lity, and courteous service by ensuring that the knowl- edge and skills of library staff are kept up-to-date through on-the-job training, work- shops, seminars, conferences, and reading profession al journals. • To publicize library services and program s through a coordinated marketing plan. CM Recommended Budget FY11 206 City of Bozeman, Montana LIBRARY ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 21.66 21.16 - 21.66 2% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 1,012,775 $ 1,127,697 $ 1,280,563 $ 152,866 14% 2000 - 7599 Operating 442,827 274,382 325,654 51,272 19% 8000 - 8999 Capital 1,135,439 147,500 - (147,500) -100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 2,591,041 $ 1,549,579 $ - $ 1,606,217 $ 56,638 4% EXPENDITURES BY DIVISION Division 7810 Library Operations $ 549,602 $ 555,727 $ 483,708 $ (72,019) -13% 7820 Technical Services 233,245 328,391 255,790 $ (72,601) -22% 7830 Information Services 202,729 224,791 262,603 $ 37,812 17% 7840 Children's Services 154,145 165,646 194,902 $ 29,256 18% 7850 Circulation Servicecs 282,070 275,024 409,214 $ 134,190 49% 7899 Library Construction 1,169,250 - - $ - 0% Total All Divisions $ 2,591,041 $ 1,549,579 $ - $ 1,606,217 $ 56,638 4% EXPENDITURES BY FUND Fund 010 General Fund $ 1,418,626 $ 1,541,679 $ - $ 1,598,317 $ 56,638 4% 137 Library Special Revenue 3,165 7,900 7,900 $ - 0% 542 Library Construction 1,169,250 - - $ - 0% Total All Funds $ 2,591,041 $ 1,549,579 $ - $ 1,606,217 $ 56,638 4% CM Recommended Budget FY11 207 City of Bozeman, Montana LIBRARY ___________________________________________________________ PERFORMANCE MEASURERS Effectiveness Measurers (workload per capita – based on 47,805 service population) Standard FY 08 Actual FY 09 Actual FY10 Projected FY11 Budgeted Circulation of Materials 9.9 12.58 13.28 14.06 14.88 Registered Borrowers – as a percent of total service population 50% 58% 61% 65% 68% Total volumes 2.38 2.63 2.75 2.95 2.96 Reference transactions 1 2.29 2.33 2.41 2.48 Interlibrary lo an transactions .1 .06 .08 .09 .10 Children’s program attendance 30% 33% 39% 42% 44% Efficiency Measurers (workload/FTE – based on 19.66 FTE) Standard FY 08 Actual FY 09 Actual FY10 Projected FY11 Budgeted Circulation of Materials 20,000 29115 30015 31771 33630 Registered Borrowers 1,000 1341 1386 1462 1535 Total volumes 4,000 6075 6223 6667 6701 Reference transactions 2,000 5289 5273 5445 5608 Interlibrary lo an transactions 200 148 176 203 233 Children’s program attendance 650 771 885 952 999 CM Recommended Budget FY11 208 City of Bozeman, Montana LIBRARY ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY10 Projected FY11 Budgeted Library Materials Circulated 601250 635133 672288 711617 Children's Programs Provided 451 508 543 570 Attendance at Children's Programs 15926 18735 20140 21147 Reference Questions Answered 109281 111590 115217 118674 Interlibrary Loan Transactions 3052 3730 4289 4932 Registered Borrowers 27711 29329 30942 32489 New Library Materials Cataloged 12939 13374 14400 15120 Materials Reserved 8037 9521 10949 12591 Materials Renewed 43800 44156 45480 46844 CM Recommended Budget FY11 209 City of Bozeman, Montana LIBRARY ___________________________________________________________ CM Recommended Budget FY11 210 City of Bozeman, Montana LIBRARY ___________________________________________________________ (continued from previous page) CM Recommended Budget FY11 211 City of Bozeman, Montana RECREATION ___________________________________________________________ PROGRAM DESCRIPTION Recreation Administration The City of Bozeman Recreation Division provides re creation opportunities for the entire community. In addition, the Division assists the Recreation and Park s Advisory Board and other recreation groups in anticipating recreation demands and providing additional se rvices that the City c annot do on their own. The department provides recreational opportunities fo r the citizens using the Beall Park Recreation Cen- ter, the Story Mansion, the Lindley Center, the Swim Center and Bogert Aquatic facilities, City Parks, and various other venues. Recreation Programs The Recreation Division offers summer and winter pr ograms for children, adults, and seniors. We offer programs that teach children lifelong skills as well as healthy living habits. The Division offers preschool age programs year-round, programs for elementary age children when they are out of school, wilder- ness adventures, and adult and senior programs. The Division also offers activities for adults and sen- iors. Swim Center The Swim Center is the City’s 50 meter indoor aquatic facility. Safety, fitness, and recreational pro- grams are offered year round at affordable rates. The Swim Lesson Program ensures the health and well-being of individual city residents and larger sc hool groups by providing swim technique training and instruction in basic water safety. The program also contributes to life-long fitness and health by intro- ducing patrons to the many opportunities available. The Fitness program provides encouragement and opportunity to individuals of all ages in programs such as water fitness, water jogging, and lap swim- ming. The Aquatics Recreation program helps fight childhood obesity by encouraging families to ac- tively recreate together and by offering diversions such as, pool toys, dive-in movies, inner-tubes and Family Night Specials. The Professional Water Safe ty program trains local and area lifeguards, swim instructors, and professional rescuers, thus promot ing and sharing the basics of water safety with the entire community. The Swim Center se rves as a rental facility for user groups such as the State Cham- pion High School Swim Team, the Bozeman Barracu das age-group Swim Team, the Bozeman Sting- rays Synchronized Swim Team, the Bozeman Mast ers Swim Club, SCUBA, kayak groups, scouts, and military groups. Bogert Pool Bogert Pool was built in 1939, and after 69 years is still a family tradition. This great facility is staffed with professional and fun lifeguards who provide a wide variety of aquatic activities. Bogert Pool fea- tures a 26' triple-tube water slide that offers three levels of excitement. This slide is located on the south sunning and observation deck. The pool also features a slide for preschool age children. Bogert Pool offers one of the best learn-to-swim programs for youth ages 3 months to 15 years in the country. We guarantee children age 7 and up will be able to swim 5 yards on their front and back after the first set of lessons or lessons are free until they can do so. The pool offers lap swimming, swim team workouts, water fitness, and recreation swimming for all ages. B ogert Pool serves as a rental facility for the Boze- man Barracudas age-group swim team and the Bozem an Masters Swim Club. Special Events such as the Goldfish Swim, Family Pizza Nights, Moonlight and Midnight Swims, and the Dog Swim make Bogert a desired and affordable venue for family recreation. . . CM Recommended Budget FY11 212 City of Bozeman, Montana RECREATION ___________________________________________________________ Recreation Administration and Programs To improve conditions in our community by offering recreation opportunities that enhance the quality of life. Through our recreation programs enhance individual respect and acceptance of people of different ages, abilities, income levels, races, religions, cultures and beliefs. To offer opportunities for people of all abilities to experience fun, socialization, challenges, community awareness, lifelong learning and family involvement. To provide opportunities that will promote health, well-being, relaxation, and assist in the reduction of stress. To provide recreation activities that are essent ial to the development of our youth. Our rec- reation programs offer opportunities for youth to build self-esteem, self-reliance, posi- tive self-images, resiliency factors, lifetim e skills, leadership, reduce negative social ac- tivity, encourage cooperation and provide exposure to the arts, sports, science and na- ture. To provide economic benefits to the city by generating revenue for the general fund, the business community and by reducing community healthcare costs. To train a productive, efficient and effective workforce. Aquatics: Swim Center and Bogert Pool “For all your fun and fitness needs.” To provide a safe, clean and user-friendly facility. To provide affordable recreational and fitness opportunities for families to interact in an aquatics environment. To provide children affordable opportunities for supervised, safe play during non-school hours. To offer individuals, especially seniors, the opportunity to improve and or maintain their physical health and provide social opportuni ties so they may prolong independent living in addition to living longer. To train the community, ages 3 months and older, in current swimming technique and how to be safe in and around the water. To schedule the aquatic facilities at an affordable rate for groups; i.e. swims teams, syn- chronized swim team, SCUBA, kayak, and others. To offer a setting for individuals to have a sense of accomplishment, be creative, and im- prove their psychological well-being. To provide aquatic recreation opportunities for teenagers so as to reduce negative social activity. To offer leadership, social and work skills for teenagers, i.e. Junior Leader, Junior Guard and lifeguard programs. CM Recommended Budget FY11 213 City of Bozeman, Montana RECREATION ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 15.00 15.00 15.00 0% EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ 624,293 $ 730,793 $ 704,362 $ (26,431) -4% 2000 - 7599 Operating 386,917 420,337 509,346 89,009 21% 8000 - 8999 Capital 104,273 55,000 294,000 239,000 100% 9000 - 9699 Debt Service 9900 - 9999 Transfers Total All Categories $ 1,115,483 $ 1,206,130 $ - $ 1,507,708 $ 301,578 25% EXPENDITURES BY DIVISION Division 8010 Recreation Operations $ 640,458 $ 766,031 $ 725,845 $ (40,186) -5% 8020 Swim Center 310,339 264,790 452,083 $ 187,293 71% 8030 Bogert Pool 76,862 88,525 196,130 $ 107,605 122% 8040 Facilities: Lindley, Beall, & Story 72,892 71,474 111,165 $ 39,691 56% 8050 Recreation Programs 14,932 15,310 22,485 $ 7,175 47% Total All Divisions $ 1,115,483 $ 1,206,130 $ - $ 1,507,708 $ 301,578 25% EXPENDITURES BY FUND Fund 010 General Fund $ 1,111,592 $ 1,176,991 $ - $ 1,464,156 $ 287,165 24% 133 Recreation Special Revenue Fund 3,787 1,000 1,000 $ - 0% 189 Story Mansion Operating Fund 104 28,139 42,552 Total All Funds $ 1,115,483 $ 1,206,130 $ - $ 1,507,708 $ 301,578 25% CM Recommended Budget FY11 214 City of Bozeman, Montana RECREATION ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS • Replace Natatorium lighting and pool main pumps at Swim Center • Replace Bogert Pool filtration system • Replace ADA chairlifts at both pools FY 11 ANTICIPATED ACCOMPLISHMENTS • Implement new Adult programs • Propose fee schedule for Adult programming. • Develop full time positions in Aquatics and reduce number of part time positions • Continue to maintain Bogert Pool unt il budgeting allows for needed improvements • Complete Swim Center UV Disin fection System Installation. CM Recommended Budget FY11 215 City of Bozeman, Montana RECREATION ___________________________________________________________ PERFORMANCE MEASURERS Specific criteria and measurements avail able from the Recreation Department office. Effectiveness Measurers Standard FY 08 Actual FY 09 Actual FY 10 Budgeted FY 11 Projected The Recreation Department improves conditions in our community by offering over 100 recreation opportunities that 100% 100% 100% 100% 100% Citizens will have opportunities to engage on a daily basis in activities that will pro- mote health and well being. 100% 100% 100% 100% 100% Youth will be offered recreation activities that are essential to their development. 100% 100% 100% 100% 100% Economic benefits will be provided to the city by generating funds, and by reducing community health care costs. 100% 100% 100% 100% 100% Citizens will be assured an open and accessible Recreation Department. 100% 100% 100% 100% 100% Customer satisfaction Recreation Programs Swim Center Programs Bogert Pool Programs 75% 99.0% 99.4% 97.0% 98.3% 99.5% 97.0% 98.7% 94% 94% 94% 95% 95% 95% Safety Prevention of accidents 100% 100% 100% 100% 100% Citizens will be supported in their recrea- tion interests by receiving information & supportive assistance 100% 100% 100% 100% 100% Citizens will receive personal benefits, social benefits, economic benefits & envi- ronmental benefits through recreation TBD 100% 100% 100% 100% Percent of lifeguards with current certifi- cations in Lifeguarding, CPR for the Pro- fessional Rescuer, First Aid, Water Safety Instructor, Automated External Defibrillation 75% 100% 99% 95% 95% Lifeguards will be trained to perform at the industries’ standard of care 10/20 Rule 100% 100% 98% 100% CM Recommended Budget FY11 216 City of Bozeman, Montana RECREATION ___________________________________________________________ WORKLOAD INDICATORS WORKLOAD INDICATOR FY 08 Actual FY 09 Actual FY 10 Budgeted FY 11 Projected Recreation Programs Special Events Attendees 5161 4924 4932 4982 Recreation Classes Attendees 2057 1453 1584 1598 Tee Ball Youth 415 428 450 455 Tee Ball Coaches 79 84 90 92 Number of Recreation Classes for Youth 240 280 291 298 Lindley Rentals Public/In-House (City Rec) 226/142 214/152 206/140 210/130 Beall Rentals Public/In-House (City Rec) 230/58 293/82 300/70 Swim Center Total Attendance 106,228 83,725 79,197 79,300 General Admission Swimmers (Lap, Recrea- tion, Open Boating, Water Fitness,City Les- sons) 51,379 46,453 48,380 48,225 Swim Teams/Scuba/Kayak /Private Kayak 17,772 10,467 8,053 7,998 Bozeman School District Lessons 25,891 20,444 18,713 18,817 Rural School Lessons 1,610 692 695 724 Birthday Parties 2,894 1,854 2,203 2,275 Groups 6,968 3,513 1,060 1,133 Bogert Pool Total Swimmers (Recreation, Laps, Water Fit- ness) 46,284 38,295 45,000 45,895 Swim Teams/Masters/Groups 991 231 895 925 Swimming Lessons 11,640 7,939 8,000 8,025 Jr. Leaders (Jr. Guards beginning FY09) 60 60 63 65 CM Recommended Budget FY11 217 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ PROGRAM DESCRIPTION Tax Increment Financing: The Downtown Improvement District, Northeast Improvement District, and North 7 th Improvement District accounts for the costs of the Improvement District Boards and their activities. The City Commission appointed an Urban Renewal Study Committee representing a broad cross-section of Gallatin Valley interests including city and county residents, the School District, business, and city and county residents. American’s with Disabilities: The Americans with Disabilities Act (ADA) was signed into law on July 26, 1990. The act provides comprehensive civil rights protection for people with disabilities. The law prohibits covered entities, including the City of Bozeman, from excluding people from jobs, services, activities or benefits based on disability. Structures: The city completed a self assessment evaluation of all prog rams and services for accessibility. These self assess- ments were supplemented by an inventory of all city owned facilities pursuant to an Adaptive Environments Center and Barrier Free Environments checklist, which strictly fo llows Americans with Disabilities Act Accessibility Guide- lines. Remedial actions range from simply relocating activities to reconstructing certain facilities to assure compli- ance. The problems are being approached on a priority basis as follows: PRIORITY 1: PROVISION OF AN ACCESSIBLE ENTRANCE PRIORITY 2: PROVISION OF ACCESS TO GOODS AND SERVICES PRIORITY 3: USABILITY OF REST ROOMS PRIORITY 4: ADDITIONAL ACCESS PROVISION Economic Development Revolving Loan Fund: The Economic Development Revolving Loan Fund division acco unts for the costs of administration and use of pro- gram income received from the pay back of various Economic Development Community Block Grant awards. City Commission Resolution #2852 provides that the progra m income earned from the various Economic Develop- ment Grants the city has received from the Department of Commerce shall be utilized in compliance with the guide- lines established by the resolution, which includes a loan limit of $100,000. Interest earnings and income generated from future investments will continue to be reinvested in the fund and those funds will be loaned to local businesses for the purpose of furthering economic development in the Bozeman Jurisdictional Area. The functions necessary for this administration include solic itation and review of applic ations; assisting the Loan Review Committee in the selection of proposals; preparations of necessary legal documents; and project monitor- ing. The city has contracted with Prospera, Inc. to per form these administrative functions and with HRDC to monitor the number and type of jobs created and filled. Housing Revolving Loan Fund: The revolving loan fund budget unit accounts for the costs of administration and use of program income received from the 1984 Community Development Block Grant Program. City Commission Resolution No. 2736 provides that t he program income earned from the 1984 CDBG Program shall be utilized to further the housing efforts initiated by the City Commission. No greater than 18% of the program income earned may be utilized for administration of the fund. The remaining funds are utilized to assist low and moderate income people, rehabilitate selected housing projects through the use of low-interest loans, or in certain cases, grants. The fund is current ly administered by HRDC under contra ct with the City of Bozeman. The functions necessary for this administration include recruitm ent of eligible property owne rs for participation in the program; assist the Community Affordable Housing Advisory Board in the selection of proposals; preparation of work write-ups, bids, and cost estimates; assistance in se lecting contractors; performance of site inspections; com- pletion and filing of appropriate loan papers; and payment to the contractors. CM Recommended Budget FY11 218 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ MAJOR OBJECTIVES Tax Increment Financing: To strengthen the economic vitality of Urban Renewal Districts. To recognize that community partnership is fundamental to district success. To improve the safety, security and health of the districts. To improve accessibility. To facilitate diversity. To weigh the cost of projects against their benefits. To make the districts more user friendly. To continuously improve the image of the districts. To nurture and expand cultural activities within the districts. American’s with Disabilities: To comply with the Americans with Disabilities Act with respect to structures, programs, access to goods and services, and other provisions of the act. Economic Development Revolving Loan Fund: To receive, process, and administer loans in compliance with established guidelines. To work closely with the Gallatin Development Corporation, Capital Opportunities, and lending institutions to keep businesses advised of the eligibility requirements and the availability of funds. To assist the Loan Review Committee in reviewing applications and selecting recipients of loans. To continually upgrade guidelines as the need occurs. Housing Revolving Loan Fund: To recruit eligible property owners for participation in the housing program. To assist the Community Affordable Housing Advisory Board in the selection of proposals. To prepare work write-ups, bids, and cost estimates and work closely with local contractors. To perform on-site inspections of work being completed, in conjunction the city building offi- cials. To complete and file appropriate loan papers. To consult with local banking institutions regarding the possibility of combining funds for larger projects. To coordinate activities with the finance and building departments. To monitor the repayment of loans made & assure the on-going strength of the program. To develop a list of affordable housing priorities each year for presentation to the City Commis- sion. Community Development: Enhance community involvement through the facilitation of neighborhood meetings. Administer the TEA-21 program, and provide adm inistrative oversight of the CDBG program. Support city staff with grant application guidance and assistance as needed. Promote city economic development and housing activities. Provide additional citizen board support as needed. Administer the City’s Work Force Housing Program. CM Recommended Budget FY11 219 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents 2.00 1.00 1.00 2.00 100% EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ 40,348 $ 40,163 $ 44,639 $ 4,476 11% 2000 - 7599 Operating 703,402 2,504,448 - 1,772,900 (731,548) -29% 8000 - 8999 Capital 85,032 - - - 0% 9000 - 9699 Debt Service - - - - 9900 - 9999 Transfers 837,392 425,287 426,188 901 100% Total All Categories $ 1,666,174 $ 2,969,898 $ - $ 2,243,727 $ (726,171) -24% EXPENDITURES BY DIVISION Division 8210 Downtown Improvement District $ 1,133,027 $ 1,093,685 $ 2,120,188 $ 1,026,503 94% 8220 Americans With Disabilities 32,000 - - $ - - 8230 Urban Redevelopment & Housing 169,136 54,400 54,400 $ - 0% 8240 Economic Development 294,000 980,000 - - $ (980,000) -100% 8250 Grants 38,011 841,813 - 69,139 $ (772,674) -92% Total All Divisions $ 1,666,174 $ 2,969,898 $ - $ 2,243,727 $ (726,171) -24% EXPENDITURES BY FUND Fund 010 General Fund $ 38,011 $ 45,313 $ - $ 69,139 $ 23,826 53% 116 Downtown TIF District 938,421 724,685 1,426,188 $ 701,503 97% 119 Economic Development - 215,000 - $ (215,000) -100% 120 Community Housing 114,736 40,000 40,000 $ - 0% 121 Housing Revolving Loans 54,400 14,400 14,400 $ - 0% 130 Americans With Disabilities Fund 32,000 - - $ - - 143 N 7th Corridor TIF District 40 130,000 505,000 $ 375,000 288% 144 NEURD TIF 45 125,000 75,000 $ (50,000) -40% 145 Mandeville Farm TIF District 51,342 - - $ - 176 Business Improvement District 143,179 114,000 114,000 $ - 0% 186 Development Impacts Fund 84,000 765,000 - $ (765,000) -100% 129 Recovery Act ARRA - 796,500 - $ (796,500) -100% 881 Blast Loan Fund 210,000 $ - Total All Funds $ 1,666,174 $ 2,969,898 $ - $ 2,243,727 $ (726,171) -24% CM Recommended Budget FY11 220 City of Bozeman, Montana COMMUNITY DEVELOPMENT ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS Downtown Improvement District (Tax Increment Financing): Spending authority is included for the anticipated increment payments received duri ng the year, plus available cash balances for that have been carried-over from FY09’s budget year. Housing Revolving Loan: Appropriation authority includes $14,400 paid to HRDC for admini- stration. Recovery Act ARRA: Stimulus-related American Reinvestment and Recovery Act (ARRA) grants are included. State Allocation as well as the ARRA funded Energy Efficiency and Conservation Block Grants that the City will receive. Community Housing. Revenue equivalent to 1.0 mill has been allocated from the General Fund to the Community Housing fund for the purpose of supporting Workforce Housing ef- forts in the city. The Workforce Housing coordinator position was eliminated in FY09 due to the downturn in subdivision activity. CM Recommended Budget FY11 221 City of Bozeman, Montana OTHER INDEX NON-DEPARTMENTAL PAGE 218 GENERAL OBLIGATION BONDS DEBT SERVICE 221 SID REVOLVING FUND 223 SID & TIF BONDS DEBT SERVICE 225 CM Recommended Budget FY11 222 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ PROGRAM DESCRIPTION The non-departmental pr ogram accounts for ex penditures that ar e not associated with a specific city department. Examples incl ude insurance premiums paid by the city, costs of leave pay-outs for terminati ng employees, contingency funds, etc. MAJOR OBJECTIVE To accurately budget and account for non-departmental costs. CM Recommended Budget FY11 223 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ - $ - $ - $ - 0% 2000 - 7599 Operating 3,917,607 5,537,811 - 5,647,806 109,995 2% 8000 - 8999 Capital 954,051 - - - 9000 - 9699 Debt Service - - 9900 - 9999 Transfers 4,494,509 4,744,789 - 4,098,637 (646,152) -14% Total All Categories $ 9,366,167 $ 10,282,600 $ - $ 9,746,443 $ (536,157) -5% EXPENDITURES BY DIVISION Division 8910 Insurance $ 3,769,057 $ 3,745,930 $ 3,835,776 $ 89,846 2% 8920 City Band 6,000 6,000 6,000 $ - 0% 8940 Other/Contingencies 53,736 1,709,478 - 1,725,000 $ 15,522 1% 8960 Transfers 4,444,509 4,744,789 - 4,098,637 $ (646,152) -14% 8970 Senior Transportation 72,965 76,403 81,030 $ 4,627 6% 8980 General 1,019,900 - - - $ - #D IV/0! Total All Divisions $ 9,366,167 $ 10,282,600 $ - $ 9,746,443 $ (536,157) -5% EXPENDITURES BY FUND Fund 010 General Fund $ 1,641,211 $ 3,379,739 $ - $ 2,600,632 $ (779,107) -23% 103 Permissive Medical Levy Fund 1,792,136 1,853,073 1,853,073 $ - 0% 104 Liability Insurance Fund 412,413 424,662 450,728 $ 26,066 6% 105 PERS Pension Fund 412,358 451,875 463,424 $ 11,549 3% 106 Police Pension Fund 428,626 466,218 479,512 $ 13,294 3% 107 Fire Pension Fund 295,434 318,671 328,044 $ 9,373 3% 129 Special Projects 2,567 - - $ - 0% 131 Beautification of Bozeman 3,736 5,800 - $ (5,800) 100% 175 Senior Transportation 72,965 76,403 81,030 $ 4,627 6% 185 Insurance Proceeds - - - $ - -100 % 558 City Hall Remodel 998,468 - - $ - 0% 720 Employee Health Insurance 3,306,159 3,306,159 3,490,000 $ 183,841 6% 860-881 Pass Through Arts Grants 94 - - $ - 0% Total All Funds $ 9,366,167 $ 10,282,600 $ - $ 9,746,443 $ (536,157) -5% CM Recommended Budget FY11 224 City of Bozeman, Montana NON-DEPARTMENTAL ___________________________________________________________ FY 11 BUDGET HIGHLIGHTS The budget includes the following general fund items: • General fund contributi on to the band $6,000. • Contingency appropr iation $150,000. • Transfer to Police & Fire (state contribut ions to retirement systems) $1,550,000. The budget includes the following Special Revenue Fund items: • Transfer from Permissive Medical Levy Fund to the General Fund $1,853,073. • Transfer from the PERS Special Rev enue Fund to the General Fund $463,424. • Transfer from the Police Pension Specia l Revenue Fund to the General Fund $479,512 • Transfer from the Fire Pension Spec ial Revenue Fund to the General Fund $328,044. • Transfer from the Liability Insurance S pecial Revenue Fund to the General Fund $450,728. • Mill levy for senior transportation $81,030. The budget includes the following Heal th Medical Insurance Fund items: • Appropriation authority of $3,490,000 for health/medical claims and an adminis- trative cost allocation. CM Recommended Budget FY11 225 City of Bozeman, Montana G.O. BONDS DEBT SERVICE ___________________________________________________________ PROGRAM DESCRIPTION The General Obligation Bond division accoun ts for debt service payments associated with the transportation general obligation bonds. The $5 million transportation gene ral obligation bonds were so ld on April 4, 1995. The first series of library general obligation bonds were sold in December 2002. The second library general obligation bonds were sold in April 2003. Both series were part of the voter-approved levy that was approved in November 2002. MAJOR OBJECTIVES • To accurately account for principal and interest payments on general obligation bonds. • To maintain adequate fund balance levels in the two debt service funds. FY 11 BUDGET HIGHLIGHTS • The transportation bonds will be paid off on July 2014 • The 1st series library bonds will be paid off on July 2021. • The 2nd series library bonds will be paid in fill in July 2021. CM Recommended Budget FY11 226 City of Bozeman, Montana G.O. BONDS DEBT SERVICE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATEGORY Category 1000 - 1999 Salaries, Benefits & Overtime $ - 0% 2000 - 7599 Operating - - - 0% 8000 - 8999 Capital - 0% 9000 - 9699 Debt Service 732,900 731,622 738,676 7,054 1% 9900 - 9999 Transfers Total All Categories $ 732,900 $ 731,622 $ - $ 738,676 $ 7,054 1% EXPENDITURES BY DIVISION Division 9310 G.O. Bonds $ 732,900 $ 731,622 $ 738,676 $ 7,054 1% Total All Divisions $ 732,900 $ 731,622 $ - $ 738,676 $ 7,054 1% EXPENDITURES BY FUND Fund 301 Library Bonds $ 316,885 $ 315,486 $ - $ 318,566 $ 3,080 1% 302 Transportation Bonds 416,015 416,136 420,110 $ 3,974 1% Total All Funds $ 732,900 $ 731,622 $ - $ 738,676 $ 7,054 1% CM Recommended Budget FY11 227 City of Bozeman, Montana SID REVOLVING FUND ___________________________________________________________ PROGRAM DESCRIPTION The SID Revolving Fund was established purs uant to Section 7-12-4221 MCA. This law states in part: “The Council or commission of any city or town which has heretofore created or may hereafter create any special improvement dist rict or districts for any purpose may in its discretion create, establis h, and maintain by ordinance a fund to be known and designated as the special improvem ent district revolving fund in order to secure prompt payment of any special impr ovement district bonds or sidewalk, curb, and alley approach warrants issued in payment of improvement made therein and the interest thereon as it becomes due.” MAJOR OBJECTIVES • To secure prompt payment of any special improvement district bonds or sidewalk, curb, and alley approach warrants issued in payment of improvements made therein and the interest thereon as it becomes due. • To meet the requirements of state law. CM Recommended Budget FY11 228 City of Bozeman, Montana SID REVOLVING FUND ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime $ - 1200 - 1299 Benefits - 2000 - 7599 Operating - - 8000 - 8999 Capital - 9000 - 9699 Debt Service - - 9900 - 9999 Transfers Total All Categories $ - $ - $ - $ - $ - EXPENDITURES BY DIVISION Division 9510 SID Bonds Principal $ - Total All Divisions $ - $ - $ - $ - $ - EXPENDITURES BY FUND Fund 300 S.I.D. Revolving Fund $ - $ - $ - $ - $ - Total All Funds $ - $ - $ - $ - $ - CM Recommended Budget FY11 229 City of Bozeman, Montana SID & TIF BONDS DEBT SERVICE ___________________________________________________________ PROGRAM DESCRIPTION The Special Improvement District (SID) & Tax Increment Finance (TIF) bond budget unit is used to account for the payments of principal and interest on the various special improvement district and sidewalk bonds. Section 7-12-4102 MCA authorizes the city to create special improvement districts and 7-12-4206 authorizes the payment to be made from the fund. The city issues special improvement dist rict bonds, assesses property taxpayers for the costs, collects the assessments, and in turn retires the bonds and pays the related interest expense. MAJOR OBJECTIVES • To accurately account for principal and interest payments on SID & TIF Bonds FY 11 BUDGET HIGHLIGHTS • The budget includes appropriation authorit y necessary for the anticipated repay- ment of SID & TIF bonds principal and interest. CM Recommended Budget FY11 230 City of Bozeman, Montana SID & TIF BONDS DEBT SERVICE ___________________________________________________________ FY09 FY10 FY10 FY11 DOLLAR % ACTUALS APPROVED AMEND RECOM'D CHANGE CHANGE Staffing: Full-Time Equivalents - - - EXPENDITURES BY CATE- Category 1000 - 1999 Salaries, Benefits & Overtime 1200 - 1299 Benefits 2000 - 7599 Operating - 8000 - 8999 Capital 9000 - 9699 Debt Service 1,056,984 1,916,222 1,926,188 9,966 1% 9900 - 9999 Transfers Total All Categories $ 1,056,984 $ 1,916,222 $ - $ 1,926,188 $ 9,966 1% EXPENDITURES BY DIVISION Division 9710 SID Bonds $ 631,396 $ 1,500,000 $ 1,500,000 $ - 0% 9720 TIF Bonds 425,588 416,222 426,188 $ 9,966 2% Total All Divisions $ 1,056,984 $ 1,916,222 $ - $ 1,926,188 $ 9,966 1% EXPENDITURES BY FUND Fund 310…444 S.I.D. Bond Funds $ 631,396 $ 1,500,000 $ - $ 1,500,000 $ - 0% 305 Downtown TIF Bonds 425,588 416,222 426,188 $ 9,966 2% Total All Funds $ 1,056,984 $ 1,916,222 $ - $ 1,926,188 $ 9,966 1% CM Recommended Budget FY11 231 City of Bozeman, Montana APPENDIX INDEX CAPITAL EXPENDITURES SUMMARY PAGE 232 WATER & WASTEWATER RATE INCREASES 233 US CONSUMER PRICE INDEX 234 TRANSPORTATION GO BOND DEBT SCHEDULE 235 LIBRARY GO BOND #1 DEBT SERVICE SCHEDULE 236 LIBRARY GO BOND #2 DEBT SERVICE SCHEDULE 237 LYMAN CREEK #1 & #2 RE VENUE BOND SCHEDULE 238 DOWNTOWN TAX INCREMENT BOND SCHEDULE 239 GLOSSARY OF KEY TERMS 240 CM Recommended Budget FY11 232 City of Bozeman, Montana FY11 Recommended Capital Expenditures ** Note: Some Capital Projects are budged as "Contracted Services" and don't appear on this list. Finance Computer Hardware: Replacement of IBM i5 Computer Sofware: Qrep Reporting Package 23,750 Facilities Management ADA Upgrades 15,000 Steam Boiler Replacement - Fire Station #1 75,000 Information Technology Computer Hardware 64,000 Computer Software 35,000 Police Patrol Vehicle Replacement Program 156,000 Computer Hardware - Eticketing 138,000 Fire Replacement of Engine #1 510,000 Cemetery Flex Fuel Pickup Truck (replacement) 25,000 Mower Replacement Program 13,000 Parks Irrigation System at the Story Mansion 35,000 Insulation of Mansion 25,000 Recreation Swim Center Mechanical Improvements 204,000 Bogert Pool Filter System 78,000 Bogert Pool Lift Chair Replacement 12,000 Streets Overlay Project (University Sub Area) 300,000 Pedestiran Ramps 25,000 Thermoplastice Lane Marking Upgrades 25,000 Curb/Gutter/Sidewalk Replacements 50,000 Median & Boulevard Mtc 30,000 Bike Lane Improvements 25,000 Street Impact Fees ROW Acquisition 100,000 Design of College (Main to 19th) 250,000 Water Plant Plant Design & Construction 5,276,505 Lyman Dechlorination Project 50,000 Water Operations Bi-Annual Upgrades 1,100,000 Meter Van Replacement 32,448 Water Impact Fees Plant Design & Construction 500,000 Sourdough Dam Pre-Engineering 200,000 Wastewater Operations 3/4 Ton Truck Replacement 37,856 Wastewater Plant WRF Plant Construction 21,389,965 Latchet Lab Equipment 49,500 Wastewater Impact Fees WRF Plant Construction 400,000 Solid Waste Collection Packer Replacement for Side Load Truck 131,000 Vehicle Maintenance Shop Tools 19,000 Work Space Furniture for New Shop 7,500 TOTAL CM Recommended Budget FY11 233 City of Bozeman, Montana Water  & Wastewater  Utility  Rate  Changes   Increases  (Decreases)  Calendar  Year  Water  Rates  Wastewater  Rates   1989  7.0% 12.0%  1990  6.5% 10.5%  1991  4.5% 9.0%  1993                                          ‐    9.5%  1994  5.0% 9.5%  1995                                          ‐    12.0%  1996  4.0% 4.0%  1996  Surcharge                                          ‐    25.0%  1998  Surcharge                                          ‐    20.0%  1998  3.0% 3.0%  1999  7.0% 28.0%  2000  3.0%                                      ‐     2001  7.0% 3.0%  2003  6.0%                                      ‐     2005  10.0% 15.0%  2006  10.0% 10.0%  2007                                          ‐    5.0%  2008                                           ‐    9.0%  2009   3.2% 10.2%  2010  3.2% 10.2%  CM Recommended Budget FY11 234 City of Bozeman, Montana US CONSUMER PRICE INDEX The City uses the Consumer Price index as a general gauge of price inflation. Consumer Price Index— All Items, Un adjusted, Urban Consumers (CPI-U) Source: Bureau of Labor St atistics, US Dept of Labor Year Ending December, CPI-U % Change 1999 169.4 2.7% 2000 174.0 3.4% 2001 176.7 1.6% 2002 180.9 2.4% 2003 184.3 1.9% 2004 190.3 3.3% 2005 196.8 3.4% 2006 201.8 2.5% 2007 210.0 4.1% 2008 210.2 0.1% 2009 216.0 2.7% Consumer Price Index, WESTERN STATES — All Items, Unadjusted, Urban Con- sumers (CPI-U). Source: Bureau of Labor Statistics, US Dept of Labor ANNUAL CPI-U Western % Change 1999 168.9 2.7% 2000 174.8 3.5% 2001 181.2 3.7% 2002 184.7 1.9% 2003 188.6 2.1% 2004 193.0 2.3% 2005 198.9 3.1% 2006 205.7 3.4% 2007 212.2 3.2% 2008 219.6 3.5% 2009 218.8 (0.4%) The City’s Living Wage Ordinance bases in crease on the CPI-U for Western States. CM Recommended Budget FY11 235 City of Bozeman, Montana CITY OF BOZEMAN TRANSPORTATION G.O. BONDS REFUNDING DEBT SERVICE SCHEDULE Payment Principal Interest In terest Semi-Annual Principal Date Payment Rate Payment Payment Balance April 15, 2003 $3,480,000 July 1, 2003 $41,235 $41,235 3,480,000 January 1, 2004 49,483 49,483 July 1, 2004 49,483 49,483 3,480,000 January 1, 2005 49,483 49,483 July 1, 2005 $280,000 1.300 49,483 329,483 3,200,000 January 1, 2006 47,663 47,663 July 1, 2006 310,000 1.700 47,663 357,663 2,890,000 January 1, 2007 45,028 45,028 July 1, 2007 315,000 2.100 45,028 360,028 2,575,000 January 1, 2008 41,720 41,720 July 1, 2008 325,000 2.500 41,720 366,720 2,250,000 January 1, 2009 37,658 37,658 July 1, 2009 340,000 2.700 37,658 377,658 1,910,000 January 1, 2010 33,068 33,068 July 1, 2010 350,000 3.150 33,068 383,068 1,560,000 January 1, 2011 27,555 27,555 July 1, 2011 365,000 3.300 27,555 392,555 1,195,000 January 1, 2012 21,533 21,533 July 1, 2012 385,000 3.450 21,533 406,533 810,000 January 1, 2013 14,891 14,891 July 1, 2013 395,000 3.600 14,891 409,891 415,000 January 1, 2014 7,781 7,781 July 1, 2014 415,000 3.750 7,781 422,781 0 TOTALS $3,480,0 00 $792,955 $4,272,955 CM Recommended Budget FY11 236 City of Bozeman, Montana CITY OF BOZEMAN G. O. BOND-LIBRARY #1 DEBT SERVICE SCHEDULE Payment Principal Interest In terest Semi-Annual Principal Date Payment Rate Payment Payment Balance January 1, 2002 $2,315,000 July 1, 2002 $59,130 $59,130 2,315,000 January 1, 2003 50,683 50,683 July 1, 2003 $85,000 3.500 50,683 135,683 2,230,000 January 1, 2004 49,195 49,195 July 1, 2004 90,000 3.500 49,195 139,195 2,140,000 January 1, 2005 47,620 47,620 July 1, 2005 90,000 3.750 47,620 137,620 2,050,000 January 1, 2006 45,933 45,933 July 1, 2006 95,000 4.000 45,933 140,933 1,955,000 January 1, 2007 44,033 44,033 July 1, 2007 95,000 4.000 44,033 139,033 1,860,000 January 1, 2008 42,133 42,133 July 1, 2008 100,000 4.000 42,133 142,133 1,760,000 January 1, 2009 40,133 40,133 July 1, 2009 105,000 4.000 40,133 145,133 1,655,000 January 1, 2010 38,033 38,033 July 1, 2010 110,000 4.000 38,033 148,033 1,545,000 January 1, 2011 35,833 35,833 July 1, 2011 110,000 4.100 35,833 145,833 1,435,000 January 1, 2012 33,578 33,578 July 1, 2012 115,000 4.250 33,578 148,578 1,320,000 January 1, 2013 31,134 31,134 July 1, 2013 120,000 4.300 31,134 151,134 1,200,000 January 1, 2014 28,554 28,554 July 1, 2014 125,000 4.400 28,554 153,554 1,075,000 January 1, 2015 25,804 25,804 July 1, 2015 135,000 4.500 25,804 160,804 940,000 January 1, 2016 22,766 22,766 July 1, 2016 140,000 4.600 22,766 162,766 800,000 January 1, 2017 19,546 19,546 July 1, 2017 145,000 4.750 19,546 164,546 655,000 January 1, 2018 16,103 16,103 July 1, 2018 150,000 4.800 16,103 166,103 505,000 January 1, 2019 12,503 12,503 July 1, 2019 160,000 4.900 12,503 172,503 345,000 January 1, 2020 8,583 8,583 July 1, 2020 170,000 4.950 8,583 178,583 175,000 January 1, 2021 4,375 4,375 July 1, 2021 175,000 5.000 4,375 179,375 0 TOTALS $2,315,000 $1,252,202 $3,567,202 CM Recommended Budget FY11 237 City of Bozeman, Montana CITY OF BOZEMAN G. O. BOND-LIBRARY #2 DE BT SERVICE SCHEDULE Payment Principal Interest Interest Semi-Annual Principal Date Payment Rate Payment Payment Balance April 15, 2003 $1,685,000 July 1, 2003 $24,159 $24,159 1,685,000 January 1, 2004 28,991 28,991 July 1, 2004 $65,000 1.250 28,991 93,991 1,620,000 January 1, 2005 28,585 28,585 July 1, 2005 70,000 1.300 28,585 98,585 1,550,000 January 1, 2006 28,130 28,130 July 1, 2006 70,000 1.700 28,130 98,130 1,480,000 January 1, 2007 27,535 27,535 July 1, 2007 75,000 2.100 27,535 102,535 1,405,000 January 1, 2008 26,748 26,748 July 1, 2008 75,000 2.500 26,748 101,748 1,330,000 January 1, 2009 25,810 25,810 July 1, 2009 80,000 2.750 25,810 105,810 1,250,000 January 1, 2010 24,710 24,710 July 1, 2010 80,000 3.150 24,710 104,710 1,170,000 January 1, 2011 23,450 23,450 July 1, 2011 90,000 3.250 23,450 113,450 1,080,000 January 1, 2012 21,988 21,988 July 1, 2012 90,000 3.500 21,988 111,988 990,000 January 1, 2013 20,413 20,413 July 1, 2013 95,000 3.650 20,413 115,413 895,000 January 1, 2014 18,679 18,679 July 1, 2014 100,000 3.750 18,679 118,679 795,000 January 1, 2015 16,804 16,804 July 1, 2015 95,000 4.000 16,804 111,804 700,000 January 1, 2016 14,904 14,904 July 1, 2016 105,000 4.000 14,904 119,904 595,000 January 1, 2017 12,804 12,804 July 1, 2017 110,000 4.200 12,804 122,804 485,000 January 1, 2018 10,494 10,494 July 1, 2018 115,000 4.250 10,494 125,494 370,000 January 1, 2019 8,050 8,050 July 1, 2019 120,000 4.300 8,050 128,050 250,000 January 1, 2020 5,470 5,470 July 1, 2020 120,000 4.350 5,470 125,470 130,000 January 1, 2021 2,860 2,860 July 1, 2021 130,000 4.400 2,860 132,860 0 TOTALS $1,685,000 $717,004 $2,402,004 CM Recommended Budget FY11 238 City of Bozeman, Montana CITY OF BOZEMAN LYMAN CREEK WATER REVENUE BONDS DEBT SERVICE SCHEDULE PHASE II Payment Principal Interest Semi-Annual Principal Date Payment Payment Payment Balance $316,712 November 23,1996 $7,272 $7,759 $15,031 309,441 May 23, 1997 7,450 7,581 15,031 301,991 November 23,1997 7,632 7,399 15,031 294,359 May 23, 1998 7,819 7,212 15,031 286,539 November 23,1998 8,011 7,020 15,031 278,528 May 23, 1999 8,207 6,824 15,031 270,321 November 23,1999 8,408 6,623 15,031 261,913 May 23, 2000 8,614 6,417 15,031 253,299 November 23,2000 8,825 6,206 15,031 244,474 May 23, 2001 9,041 5,990 15,031 235,432 November 23,2001 9,263 5,768 15,031 226,169 May 23, 2002 9,490 5,541 15,031 216,679 November 23,2002 9,722 5,309 15,031 206,957 May 23, 2003 9,961 5,070 15,031 196,996 November 23,2003 10,205 4,826 15,031 186,792 May 23, 2004 10,455 4,576 15,031 176,337 November 23,2004 10,711 4,320 15,031 165,626 May 23, 2005 10,973 4,058 15,031 154,653 November 23,2005 11,242 3,789 15,031 143,411 May 23, 2006 11,517 3,514 15,031 131,893 November 23,2006 11,800 3,231 15,031 120,094 May 23, 2007 12,089 2,942 15,031 108,005 November 23,2007 12,385 2,646 15,031 95,620 May 23, 2008 12,688 2,343 15,031 82,932 November 23,2008 12,999 2,032 15,031 69,932 May 23, 2009 13,318 1,713 15,031 56,615 November 23,2009 13,644 1,387 15,031 42,971 May 23, 2010 13,978 1,053 15,031 28,992 November 23,2010 14,321 710 15,031 14,672 May 23, 2011 14,672 359 15,031 0 TOTALS $316,712 $134,220 $450,932 CM Recommended Budget FY11 239 City of Bozeman, Montana CITY OF BOZEMAN DOWNTOWN TAX INCREMENT BONDS DEBT SERVICE SCHEDULE PAYMENT   DATE    PRINCIPAL  INTEREST   PRINCIPAL   BALANCE    PAYMENT   DATE    PRINCIPAL  INTEREST   PRINCIPAL   BALANCE        6,270,000    July  1,        240,000           92,051     3,525,000    July 1, 2008 270,000 73,111 6,000,000 January 1, 2022 92,051 January 1, 2009 73,111 July 1, 250,000 86,651 3,275,000 July 1, 150,000 137,644 5,850,000 January 1, 2023 86,651 January 1, 2010 137,644 July 1, 260,000 80,901 3,015,000 July 1, 155,000 134,644 5,695,000 January 1, 2024 80,901 January 1, 2011 134,644 July 1, 275,000 74,791 2,740,000 July 1, 160,000 131,544 5,535,000 January 1, 2025 74,791 January 1, 2012 131,544 July 1, 290,000 68,191 2,450,000 July 1, 165,000 128,344 5,370,000 January 1, 2026 68,191 January 1, 2013 128,344 July 1, 300,000 61,014 2,150,000 July 1, 175,000 125,044 5,195,000 January 1, 2027 61,014 January 1, 2014 125,044 July 1, 315,000 53,589 1,835,000 July 1, 180,000 121,544 5,015,000 January 1, 2028 53,589 January 1, 2015 121,544 July 1, 330,000 45,793 1,505,000 July 1, 190,000 117,944 4,825,000 January 1, 2029 45,793 January 1, 2016 117,944 July 1, 350,000 37,625 1,155,000 July 1, 195,000 114,144 4,630,000 January 1, 2030 37,625 January 1, 2017 114,144 July 1, 365,000 28,875 790,000 July 1, 205,000 110,244 4,425,000 January 1, 2031 28,875 January 1, 2018 110,244 July 1, 385,000 19,750 405,000 July 1, 210,000 106,144 4,215,000 January 1, 2032 19,750 January 1, 2019 106,144 July 1, 405,000 20,250 - July 1, 220,000 101,786 3,995,000 January 1, 2020 101,786 TOTAL Principal $6,270,000 July 1, 230,000 97,111 3,765,000 $4,317,196 January 1, 2021 97,111 TOTAL Interest Paid CM Recommended Budget FY11 240 City of Bozeman, Montana GLOSSARY OF KEY TERMS ACCRUAL BASIS A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. AMERICAN RECOVERY & Federal legislation signed in early 2009. Commonly referred to as REINVESTMENT ACT the “Stimulus Bill” or “stimulus.” (ARRA) APPROPRIATION Legal authorization granted by City Commission to make expendi- tures and incur obligations. ARRA See “American Recovery & Reinvestment Act” ASSESSED VALUATION A value that is established for real and personal property for use as a basis for levying property taxes. (For the City of Bozeman, Prop- erty values are established by the Montana Department of Reve- nue.) ASSET Resources owned or held by a government which have monetary value. AVAILABLE (UNDESIGNATED) FUND BALANCE Refers to the funds remaining from the prior years which are avail- able for appropriation and expenditure in the current year. BOND A written promise to pay a sum of money on a specific date at a specified interest rate. The most common types of bonds are gen- eral obligation, revenue, and special assessment district bonds. These are most frequently used for construction of large capital projects such as buildings, streets, and water and waste water lines. BOND RATING An evaluation of a bond issuer’s credit quality and perceived ability to pay the principal and interest on time and in full. BOND REFINANCING The payoff and re-issuance of bonds, to obtain better interest rates and/or bond conditions. BUDGET Plan of financial operation, embodying an estimate of proposed expenditures for a given period (City of Bozeman’s budget is for a fiscal year July 1—June 30) and the proposed means of financing them. Upon approval by Commission, the appropriation ordinance is the legal basis for incurring expenditures. BUDGET AMENDMENT A procedure to revise the appropriation ordinance through action by the City Commission. CM Recommended Budget FY11 241 City of Bozeman, Montana BUDGET CALENDAR The schedule of key dates or milestones which the City follows in the preparation, adoption, and administration of the budget. BUDGET MESSAGE The opening section of the budget which provides the City Com mission and the public with a general summary of the most impor -tant aspects of the budget, changes from the current and previous fiscal years, and recommendations regarding the financial policy for the upcoming period. BUDGETARY BASIS This refers to the form of accounting utilized throughout the budget process. These generally take on of three forms: GAAP, Cash, and Modified Accrual. BUDGETARY CONTROL The control or management of a government or enterprise in accor- dance with an approved budget for the purpose of keeping expen- ditures within the limitations of available appropriations and avail- able revenues. CAPITAL BUDGET The Capital Budget comprises the capital improvements that are funded in the current budget year. CAPITAL EXPENDITURES The item has a unit cost over $5,000, benefits future periods, has a normal useful life of 1 year or more, has an identity that does not change with use (i.e., retains its identity throughout its useful life), and s identifiable and can be separately accounted for. Improve- ments to existing assets must add life and value to be included as a capital item. CAPITAL IMPROVEMENTS Expenditures related to the acquisition, expansion, or rehabilitation of an element of the government’s physical plant; sometimes re- ferred to as infrastructure. CAPITAL IMPROVEMENTS PROGRAM (CIP) A plan for capital expenditures needed to maintain, replace, and expand the City’s heavy equipment and public infrastructure (for example streets, parks, buildings, etc.) The CIP projects these capital equipment and infrastructure needs for a set number of years (5 years for City of Bozeman’s Program) and is updated an- nually to reflect the latest priorities, cost estimates and changing financial estimates or strategies. The first year of the adopted CIP becomes the basis of the City’s capital budget. CAPITAL OUTLAY Items that cost more than $5,000 and have a useful life of one year or more. CAPITAL PROJECT New facility, technology system, land or equipment acquisition, or improvements to existing facilities beyond routine maintenance. Capital projects are included in the CIP and become fixed assets. CM Recommended Budget FY11 242 City of Bozeman, Montana CASH BASIS A basis of accounting in which transactions are recognized only when cash is increased or decreased. CDBG Community Development Block Grant. CIP See Capital Improvement Program. CONTINGENCY A budgetary reserve set aside for emergencies or unforeseen ex- penditures not otherwise budgeted. CONTRACTED SERVICES Expenditures for services performed by firms, individuals, not other city departments. DEBT LIMIT The maximum amount of gross or net debt which is legally permit- ted. DEBT RATIO Ratios which provide a method of assessing debt load and the abil- ity to repay debt which plays a part in the determination of credit ratings. They are also used to evaluate the City’s debt position over time and against its own standards and policies. DEBT SERVICE Payment of principal and interest related to long term loans or bonds. DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and inter- est. DEBT SERVICE FUND REQUIREMENT The amounts of revenue which must be provided for a Debt Ser- vice Fund so that all principal and interest payments can be made in full on schedule. DEFICIT The excess of an entity’s liabilities over its assets or the excess of expenditures over revenues during a single accounting period. DEPARTMENT A major administrative division of the City which indicates overall management responsibility for an operation or a group of related operations within a functional area. DEPRECIATION Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of physical elements, inadequacy, and obsolescence. DESTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM A voluntary awards program administered by the Government Fi- nance Officers Association to encourage governments to prepare effective budget documents. CM Recommended Budget FY11 243 City of Bozeman, Montana DIVISION A group of homogenous cost centers within a department. ENTERPRISE FUND A fund established to account for operations that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the gen- eral public on a continuing basis be financed or recovered primarily through user charges. ESTIMATE The most recent prediction of current year revenue and expendi- tures. Estimates are based upon many months of actual expendi- ture and revenue information and are prepared to consider the im- pact of unanticipated costs or other economic changes. ESTIMATED REVENUE The amount of projected revenue to be collected during the fiscal year. EXPENDITURES Decreases in net financial resources. FISCAL YEAR The time period signifying the beginning and ending period for re- cording financial transactions. The city's fiscal year begins on July 1 and ends on June 30 of each year. FIXED ASSETS Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. FTE See Full Time Equivalent. FULL FAITH AND CREDIT A pledge of a government’s taxing power to repay debt obligations. FULL TIME EQUIVALENT Also referred to as FTE. The yearly personnel hours worked by a position divided by the total available work hours for a full year (2080). FUND An accounting entity with a self-balancing set of accounts which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE As used in the budget, the excess of resources over expenditures. The beginning fund balance is the residual funds brought forward from the previous fiscal year. Also defined as current assets minus current liabilities in a governmental fund. GAAP See Generally Accepted Accounting Principles. CM Recommended Budget FY11 244 City of Bozeman, Montana GENERAL FUND The fund used to account for all of the City’s financial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS (G.O. Bonds) Bonds for the payment of which the full faith and credit of the issuing government are pledged. These bonds usually require voter approval and finance a variety of public projects such as roads, buildings, parks and improvements. GOAL A statement of broad direction, purpose or intent based on the needs of the community. G.O. BONDS See General Obligation Bonds. GRANT A contribution by one government unit or funding source to an- other. The contribution is usually made to aid in the support of a specified function (e.g. public safety or drug enforcement,) but is sometimes for general purposes. IMPROVEMENT DISTRICT Special assessment districts formed by property owners who de- sire and are willing to pay for mutually enjoyed improvements such as lighting or street maintenance . INFRASTRUCTURE Facilities that support the daily life and growth of the city, for exam- ple, streets, public buildings, wastewater treatment, parks. INTERGOVERNMENT REVENUE Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. INTERNAL SERVICE FUND A fund used to account for the financing of goods or services pro- vided by one department or agency to other departments on a cost -reimbursement basis. LEASE-PURCHASE AGREEMENT Contractual agreements which are termed "leases", but which in substance amount to purchase contracts for equipment and ma- chinery. LEVY (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. LINE-ITEM BUDGET A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately, along with the dollar amount budgeted for each specific category. CM Recommended Budget FY11 245 City of Bozeman, Montana LONG-TERM DEBT Debt with a maturity of more than one year after the date of issu- ance. MANDATE Legislation passed by the state or federal government requiring action or provision of services and/or programs by the City. Exam- ples include the Americans with Disabilities Act, which requires such actions as physical facility improvements and provision of specialized equipment for public recreation and transportation. MILL LEVY Rate applied to Assessed Valuation to determine property taxes. A mill is 1/10th of a penny, or $1.00 of tax for each $1,000 of as- sessed valuation. OBJECT As used in expenditure classification, this term applies to the article purchased or the service obtained (as distinguished from the re- sults obtained from expenditures). Examples are personnel ser- vices, contracted services, and supplies and materials. OBJECTIVE A desired outcome-oriented accomplishment that can be measured and achieved within a given time frame, and advances the activity or organization toward a corresponding goal. OPERATING BUDGET The portion of the budget that pertains to daily operations that pro- vide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utili- ties, materials, and services. ORDINANCE A formal legislative enactment by the City Commission. If it is not in conflict with any higher form of law, such as state statute or con- stitutional provision, it has the full force and effect of law within the boundaries of the City. OUTSTANDING BONDS Bonds not yet retired through principal payment. OVERLAPPING DEBT The City’s proportionate share of the debt of other local govern- mental units which either overlap it or underlie it. The debt is gen- erally apportioned based on relative assessed value. PAYMENT IN LIEU OF TAXES Also referred to as PILT. Payments made in lieu of taxes from an- other government or entity. PERFORMANCE BUDGET A budget that focuses on departmental goals and objectives rather than line items, programs, or funds. Workload and unit cost data are collected in order to assess effectiveness and efficiency of ser- vices. PERSONNEL SERVICES Items of expenditures in the operating budget for salaries and CM Recommended Budget FY11 246 City of Bozeman, Montana wages paid for services performed by City employees, as well as the fringe benefit costs. PROPERTY TAX A levy upon each $100 of assessed valuation of real and personal property within the City of Bozeman. RESOLUTION A special or temporary order of a legislative body (City Commis- sion) requiring less legal formality than an ordinance or statute. RESOURCES Total amounts available for appropriation including estimated reve- nues, fund transfers, and beginning fund balances. REVENUE Funds that the government receives as income. It includes items such as tax payments, fees for specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. REVENUE BONDS Bonds sold for constructing a proj ect that will produce revenue for the government. That revenue is pledged to pay the principal and interest of the bond. RISK MANAGEMENT An organized attempt to protect a government’s assets against ac- cidental loss in the most economical method. SPECIAL IMPROVEMENT DISTRICT (SID) An area defined and designated for improvements, often financed with bond proceeds, that specifically benefit the property owners within the area of the district. Debt is repaid through annual as- sessments to property owners. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or of major capital projects) that are legally restricted to expenditure for speci- fied purposes. STATE SHARED REVENUE Revenues levied and collected by the state but shared with local governments as determined by state government. Entitlement funds received by the City form the state of Montana is the largest State Shared Revenue. TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not refer to specific charges made against particular property for current or permanent benefits, such as special assessments. TIF Tax Increment Financing; A method of using incremental in- creases in property tax values to fund the improvements or efforts of a designated area. CM Recommended Budget FY11 247 City of Bozeman, Montana TRANSFERS IN/OUT Amounts transferred from one fund to another to assist in financing the services fro the recipient fund. UNRESERVED FUND BALANCE The portion of a fund’s balance that is not restricted for a specific purpose and is available for general appropriation. USER CHARGES OR FEES The payment of a fee for direct receipt of a public service by the party benefiting from the service. WORKLOAD INDICATOR A unit of work to be done (e.g. number of permit applications re- ceived for the number of burglaries to be investigated.) WRF Water Reclamation Facility; commonly referred to in the past as a Wastewater Treatment Plant.