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HomeMy WebLinkAbout08-25-11 Historic Preservation Advisory Board MinutesHistoric Preservation Advisory Board at Story Mansion — 25 Auciust 2011 Members Present: Mark Hufstetler (Chair), Jecyn Bremer, Jennifer Britton, Lora Dalton, Lesley Gilmore (Secretary), Jared Infanger, Angela King Keesee, Steven Keuch, Courtney Kramer (City Liaison), Ryan Olson, Paul Reichert, and Anne Sherwood - Quorum was established. Absent: Bruce Brown Guests: None Meeting was called to order at 6:50 pm. Introductions all around. Minutes from prior meeting: A. Motion to approve was made by JB 1. Correction made to item VI, N on page 3: to 4 approved, 3 nays. B. Motion was seconded by LD. III. Public Comment: None. IV. Ex Parte Communication: None. V. Introduction of Invited Guests: Carson Taylor, City Commission liaison. VI. Project Review and Recommendations to Staff: None. VII. Chair's Report (MH) A. Reintroduction of the subcommittee structure: 1. Two subcommittees: a) Education and Outreach — plans public events. i. Primary focus this year is to work on preparing an architectural survey of the b) C) town. ii. Cemetery tour in October. Planning and Policy — primarily assisting planning staff on topics related to historic preservation. i. Ordinance to regulate demolition by neglect. ii. Sign ordinance iii. Tax abatement ordinance New members to choose one; each subcommittee meets weekly. E &O currently only has two members. B. Montana History Conference to be held in September in Missoula. 1. Board has the possibility to provide financial support for a member to attend. SHPO has offered $250 BHPAB 2011 August 25 - Page 1 of 4 Security Bank model. scholarship to CLG, which is available. And BBHPAB can provide an additional $200. CK needs to know pretty quickly. 2. Courtney's driving over Wed., 9/21. MPA preservation awards. 3. Preservation seminar on Thursday, 9/22. 4. LD enjoyed the conference last year and found the conversations and workshops stimulating and informative. 5. Anyone interested should contact CK ASAP. If more than one member is interested, the cost can be split among them. a) Seminar $25 b) Hotel $89. c) Mileage. 6. RO: Motion to provide up to an additional $150 (in addition to $200 in Board funding) for attendance at the Montana History Conference. PR seconded. Motion unanimously approved. C. Historic Preservation Awards: 1. We won't have the same amount of staff help as in prior years. Planning staff workload doesn't lend itself to aiding the process — research, nominations, choreograph the nominations, etc. Especially under our current time schedule — would normally have awards compiled in September. 2. CK: In the past we've had a flyer requesting community nominations, 3. CK compiles a packet with before /after photos, blueprints, etc. copy and distribute. Is that enough information? The nominations from the community don't provide enough information. 4. MH: In order to have a set of awards that reflect our preservation policy, we need to 5 6 7 9 10 11 12 13 14 15 have nominations of a certain caliber. PR: Can we switch the schedule and not do it in the fall. CK: If this is a board event, the board needs to be carrying it. Given that the info is in the planning office, it makes sense to have CK compile it. Timing this year, with CK out until 9/17, there wouldn't be time. Might not be an appropriate use of her time. CK: Does the board want to continue to do the awards? Yes. Do it a different time? In May, with the Preservation Days week events? It used to be held then. Awards moved to late October when PD became 365. RO: What we've seen in the last few years, is projects that haven't been completed yet. The month of May would be better timing. Or February /March, when not much else is going on. RO: Another concern is about CK's time and her direction from superiors. Total staff has been cut, leaving less of CK's time of the board. E &O needs to take on more responsibility for these kinds of things. RO has grave concern about getting sufficient level of board activity. If we can't get that participation, we should cut our losses. AS feels strongly about this event and would be willing to take on some of this responsibility. Asks CK to asterisk potential award winners at the COA phase. Put these possibilities into one file. A professional filter. RO: With that participation from Anne, we could easily put the event on. CK agrees that this would be easier for her. City Beautification Award — combination with our awards. Does it weaken them? MH: Should we have an HP award in early 2012? RO: I move that the board postpone the preservation awards until sometime in the first half of 2012, the board will have HP awards. E &O to provide a more complete proposal in the near future. LD seconded. Motion approved unanimously. 16. CT: the city is looking at how to deal with raising taxes (and how much ?) and how to ascertain what tasks can be removed from each department. So, BHPAB 2011 August 25 - Page 2 of 4 Security Bank model. how much of the planning staff's duties can be transferred to the board itself? a) Agrees that board members should go to the history conference. b) Once Story Mansion sale goes through, he feels that the public will be more amenable to preservation issues. Also doesn't want the planning department to shift too much to the board. Should have more CK effort allocated to the awards work, so that not all of it is removed (and never returned). Quality of life in Bozeman is related to historic preservation. 17. MH: This topic should be addressed with the planning director. CK spent 4 hours on code enforcement this week, since officer was laid off. It has ramifications on CK's availability. 18. CK: What should the preservation officer really be doing? 19. MH: Discuss in a more organized fashion in the next couple of months. 20. City gets $5000 from SHPO annually: $2500 for CK's salary; $2500 to the board expenses 21. PR: Would lean on having less money go to the board, and more to CK's efforts. 22. LD: We needed the budgeted money and we spent it. D. Tours: 1. Neutra House — access through Jane Klockman, if we can agree on a time. Tour the house before the delayed BHPAB meeting to 9/29. MH to call Jane Klockman. Angie will ask John Brittingham if he'd like to come speak about it. 2. East Willson School VIII. Policy and Planning Committee (LD) A. We have continued to talk about the tax abatement. Hoping that we can push this ahead a lot more quickly in September. B. Next meeting: Tuesday, September 13, 2011. 7:30 pm, at Anne Sherwood's house at 525 S. Black. IX. Education and Outreach Committee (RO) A. We haven't had a meeting since our last board meeting, so there's nothing to report. B. Survey efforts have been lackluster. This should be discussed at the next meeting. C. Next meeting: 1. Agenda — discuss awards and cemetery tour. D. Next meeting: Monday, September 26, 2011. 6:30 pm at Steve's House /Shop at 502 N. 10 tH E. MH: We should aim to get more surveying done. RO — let's slate a couple of weekend days, when we'll have daylight and more time availability. 2. In small groups of 2 -3 (has a perception of being less invasive on the neighborhood). 3. CK will leave a packet of materials with her secretary for RO to pick up. 4. MH received great response from the Butte HP commission chair. 5. LD to draft up a letter re the efforts, to give homeowners during the survey. X. Staff Liaison Report (CK) A. Preservation Board budget for 2011 -2012 — currently have $2500 for the Board's use. Will spend $350 advertising for the cemetery tour (25 -30 attendees lately). 1. Fall 2012 National Trust conference in Spokane. Registration starts June 1, 2012. n. Board funds expire June 30, 2012. 2. Keep budget in mind with E &O events. Grant applications — none in process currently. 1. NT grants next due in October. 2. We applied for one previously this year for the Northern Pacific Depot. Armory, Story Mill, Depot. C. COA numbers: BHPAB 2011 August 25 - Page 3 of 4 Security Bank model. 1. Within Conservation Overlay: in the low 200s. Not just roofs — siding replacements and porch alterations. D. Armory now owned by First Interstate Bank, loan administered by distressed loan officer (Jerry Pape). Currently doing pigeon dung removal prior to showing to potential buyers. Loan officer won't say how much it's going for $250,000 - $750,000. 1. It isn't listed. 2. CK: arrange for a site tour. AS knows the officer and can contact him about 3. Other ideas for how to deal with the building: SAT grant, tax credit, design charette, etc. E. School district has a downtown assistance grant for East Willson School and will then have a 10 -year old feasibility study updated. Comma Q. F. Imperial Hotel submitted an application to renovate the 48 -year old inn. CK was able to convince the planning director that an inventory form should be updated, to confirm no adverse use. CK in the process of updating the form. The building might be potentially eligible — which could provide tax credit opportunities. It's going to be a tough sell to convince the city that it's a significant building. 1. CK has to update the form before it can be approved by the city. Due to its young age, it won't be put before BHPAB or DRB for approval. 2. Owned by the Parks Family that owns the Gallatin Building where the east Co -op has relocated. G. City has issued an RFP for the Carnegie parking lot site, for hotel development. XI. Preservation Education Session: A. Map of historic preservation districts, which will be emailed tomorrow (to enable pop - ups). B. Ordinance #1761 review. C. Design Guidelines distilled from the Secretary of the Interiors Standards. D. Inventory from 1984 outdated, prompting E &O's goal to complete a windshield survey. If staff feels form is outdated, then CK completes the form. E. This program is 20 years old, when Pizza Hut bought 3 homes and built a Pizza Hut (in the middle of a potential historic district). Riled a lot of people in 1981 — began the preservation community and commitment in Bozeman. F. General discussion about staff and board roles and how to be most effective. G. Board has been working on: 1. Tax abatement policy. CK will send ordinance, with reminder that it's being refined. 2. Development of ad hoc supporters (to call with various needs). 3. Reducing COA requirements: no longer provided for roof and fence replacements. Effective Aug. 9, 2011. Refreshing. H. Anne stated that it would be good to meet the planning director again, to get a better understanding of staff cuts. Invite Tim McHarg to the October meeting. I. Questions about the future of the board in general will continue into the future. J. CK: Let's figure out what's important and what's achievable, then do it. K. JB: Is there any relationship with MSU at the administrative level? No, there is no official relationship; although the head of facilities (Walt Banzinger) is on the DRB. L. JB: Any talk of a heritage tree ordinance and is anybody documenting the parks in town? A lot of the trees are Green Ash and American Elm, all of which could be lost. Feel free to spearhead that — partnership with the Parks Board and the Tree Board in Bozeman. Bozeman does not have a survey of the landscape in general. XII. Motion to adjourn at 9:00 pm — by LD, seconded by JI. END OF MINUTES Secretary: Lesley M. Gilmore BHPAB 2011 August 25 - Page 4 of 4 Security Bank model. 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