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HomeMy WebLinkAbout11- Gallatin Project Consortium: Rural Project to End Violence Against Women Grant Award from Dept. of Justice® Department of Justice ry Office on Violence Against Women 1„ RECIPIENT NAME AND ADDRESS (Including; Zip Code) City of Bozeman PO Box 1230 Bozeman, MT 59771 -1230 IA GRANTEE: IRS/VENDOR NO. 816001238 3. PROJECT TITLE Gallatin Project Consortium: Rural Project to End Violence Against Women Grant PAGE t OF 6 4.AWARDNJMBER� 2011 -WR -AX -0014 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 6. AWARD DATE 0912312011 8. SUPPLEMENT NUMBER 00 9. PREVIOUS AWARD AMOUNT 10. AMOUNT OF THIS AWARD 11, TOTAL AWARD IDI0112011 "FO 05!3012014 10101 /2011 TO 09/30/2014 7. ACTION Initial $0 $579,781 $579,781 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under 42 U.S.C. 13971 (OV W - Rural) 15, METHOD OF PAYMENT GPRS AGENCY APPROVAL NoMpliliffiM GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE. OFFICIAL Susan B. Carbon Chris Kukulski Director City Manager 17. SIGNATURE OF APPROVING OFFICIAL, 19, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE T J" +/J „/ 1 iri Ym'iiiri i �y a y y n JIJJ1lTJ� JJ JJ1lc9,C %I1 IJ "J19J11a1JJJJ�IG , y9JJJJJ JJ)�ll�JJJJJJJJJJ)JyJJJJJJJJJ r NLY MEMO "Id d , NOW ISB WINE 20. ACCOUNTING CLASSIFICATION CODES 21. W511D00011 FISCAL FUND BUD. D IV. YEAR CODE ACT. OTC, REG SUB. POMS AMOUNT X A W5 29 o 00 579781 OJP FORM 4000/2 (REV, 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000!2 (REV. 4 -88) Department of Justice ` Office on Violence Against Women AWARD CONTINUATION } SHEET PAGE. 2 OF 6 Grant PROJP.C1' NUMBER 2011 -WR -AX -0014 AWARD DATE 04/23/2011 SPECIAL. CONDITIONS L The recipient agrees to comply with the financial and administrative requirements .set forth in the current edition of the Office on "Violence Against Women (OVW) Financial Grants Management Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. 'fire recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audit of States, Local Governments, and Non - Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and any other audits of DOJ grant funds) are not satisfactory and promptly addressed as further described in the current edition of the OVW Financial Grants Management Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the express prior written approval of OVW, in order to avoid violation of 18 USC § 1413. The recipient may, however, use federal funds to collaborate with and provide information to Federal, State, local, tribal and territorial public officials and agencies to develop and implement policies to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terns are defined in 42 USC 13925(a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program, 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the GIG by - mail: Office of the Inspector General U.S. Department ofJusticc Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e -mail: aig.11otline(a_usdoj.gov hotline: (contact information in English and Spanish): (800) 869 -4499 or hotline fax. (202) 616 -9881 Additional information is available from the DOJ OIG website at www.usdoj.gov /oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OVW. CO ON FORM 4000/2 (REV. 4 -88) r Department of Justice Office on Violence Against Women. AWARD CON'i<'.INUATION ... SHEET PAGE 3 OF 6 Grant PROJECT NUMBER 2011 -WR -AX -0014 AWARD DATE 09/23/2011 SPECIAL CONf7IT]ONS 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. C£ 28 C.F.R. parts 66, 70. 8. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office on Violence Against Women web site at http: /iwww.ovw.usdoj.gov /does /cer- award- terrn.pdf (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non- profit organization that he or she may own or operate in his or her name). 9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies hamming employees from text messaging while driving any vehicle during the course of performing work funded by this grant„ and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. The grantee agrees to comply with all relevant statutory and regulatory requirements which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103 -322, the Violence Against Women Act of 2000, P.L. 106 -386, the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.0 3711 et seq., the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109 -162, and OVW's implementing regulations at 28 CFR Part 90. 11. The Director of OVW, upon a finding that there has been substantial failure by time grantee to comply with applicable laws, regulations, and/or the terms and conditions of the grant or cooperative agreement, will terminate or suspend until the Director is satisfied that there is no longer such failure, all or part of the grant or cooperative agreement, in accordance with the provisions of 28 CFR Part 18, as applicable mutatis mutandis. 12. The grantee agrees to submit semiannual progress reports that describe project activities during the reporting period. Progress reports must be submitted within 30 days after the end of the reporting periods, which are January 1 -June 30 and July 1 - December 31 for the duration of the award. Future awards may be withheld if progress reports are delinquent. Grantees are required to submit this information online, through the Grants Management System (GMS), on the semi - annual progress report for the relevant. OVW grant programs. 13. Under the Government Performance and Results Act (GPRA) and VAWA 2000, grantees are required to collect and maintain data that measure the effectiveness of their grant - funded activities. Accordingly, the grantee agrees to submit semi- annual electronic progress reports on program activities and program effectiveness measures. Information that grantees must collect under GPRA and VAWA 2000 includes, but is not limited to: 1) number of victims receiving requested services; 2) number of persons seeking services who could not be served; 3) number of training events held and the number of individuals trained; 4) number ofprotection orders issued; 5) number of policies developed and/or revised; and 6) number of communities with an improved coordinated community response. 14. A final report, which provides a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award, is due 90 days after the end of the award. The Final Progress Report should be submitted to the Office on Violence Against Women through the Grants Management System with the Report , Type indicated as "Final ". OJIP FORM 400012 (REV. 4 -88) Department of Justice Office on Violence Against Women AWARD CONTINUATION SHEET 'PAGE 4 OF 6 Grant PROJECTNUMBER 2011 -WR -AX -0014 AWARD DATE 09123/2611 SPECIAL CONDITIONS 15. The recipient agrees that it will submit quarterly financial status reports to OVW on -line (at https : / /grdnts.ojp.usdoj.gov) using the 5F 425 Federal Financial Report form (available for viewing at www.whitehouse.gov /oinb /grants /standard forms /ff report.pdf), not later than 30 days after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of the award period. 16. "the grantee agrees to allocate project funds as designated by the Office on Violence Against Women for allowable costs to participate in OVW- sponsored technical assistance. Funds designated for OVW- sponsored technical assistance may not be used for any other purpose without prior approval of OVW and the issuance of a Grant Adjustment Notice (GAN) permitting such use, Technical assistance includes, but is not limited to, peer -to -peer consultations, focus groups, mcntoring site visits, conferences and workshops conducted by OVW- designated technical assistance providers or OVW- designated consultants and contractors. 17. The grantee will provide the Office on Violence Against Women (OVW) with the agenda for any training seminars, workshops, or conferences not sponsored by OVW that project staff propose to attend using grant funds. The grantee must receive prior approval from OVW before using OVW grant funds to attend any training, workshops, or conferences not sponsored by OVW. To request approval,, grantees must submit a Grant Adjustment Notice (GAN) request through the grants management system to OVW with a copy of the event's brochure, curriculum and/or agenda, a description of the hosts or trainers„ and an estimated breakdown of costs. The GAN request should be submitted to OVW at least 20 days before registration for the event is due. Approval to attend non -OVW sponsored programs will be given on a case -by -case basis. 18. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the Office on Violence Against Women prior to obligation or expenditure of such funds. 19. The recipient agrees to submit one copy of all required reports and any other written materials or products that are funded under the project to OVW not less than twenty (20) days prior to public release. if the written material is found to be outside the scope of the program, or in some way to compromise victim safety, it will need to be revised to address these concerns or the grantee will not be allowed to use project funds to support the further development or distribution of the materials. 20. All materials and publications (written, visual, or sound) resulting from award activities shall contain the following statements: "This project was supported by Grant No. _ awarded by the Office on Violence Against Women, U.S. Department of Justice. The opinions, findings, conclusions, and recommendations expressed in this pub lication /prograttl/exEribition are those of the author(s) and do not necessarily reflect the views of the Department of Justice, Office on Violence Against Women. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation "). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities„ such as worship, religious instruction, or proselytization. Recipients of direct, grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub - grantee must be voluntary. The Equal "treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. 0 OJP FORM 400012 (REV. 4 -88) Department of Justice s Office on Violence Against Women AWARD CONTINUATION a 'SHEET PAGE 5 OF 6 Grant PROJECT NUMBER. 2011 -WR -AX -0014 AIVARD DATE 09/23/2011 SPECIAL CONDITIOMS 22. The grantee agrees that grant funds will not support activities that may compromise victim safety, such as: pre -trial diversion programs not approved by OVW or the placement of offenders in such programs; mediation, couples counseling, family counseling or any other manner of joint victim- offender counseling; mandatory counseling for victims, penalizing victims who refuse to testify, or promoting procedures that would require victims to seek legal sanctions against their abusers (e.g., seek a protection order, file formal complaint); or the placement of perpetrators in anger management programs. 23. The grantee agrees to submit for OVW review and approval any anticipated addition of, removal of, or change in collaborating partner agencies or individuals who are signatories of the Memorandum of Understanding, and if applicable, the Internal Memorandum of Agreement. 24. Pursuant to 28 CFR §66.34, the Office on Violence Against Women reserves a royalty - free,. nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, in whole or in part (including in the creation of derivative works), for Federal Government purposes: (a) any work that is subject to copyright and was developed under this award, subaward, contract or subcontract pursuant to this award; and (b) any work that is subject to copyright for which ownership was purchased by a recipient, subrecipient or a contractor with support under this award. In addition, the recipient (or subrecipient, contractor or subcontractor) must obtain advance written approval from the Office on Violence Against Women program manager assigned to this award, and must comply with all conditions specified by the program manager in connection with that approval before: 1) using award funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this award. It is the responsibility of the recipient (and of each subrecipient, contractor or subcontractor as applicable) to ensure that this condition is included in any subaward, contract or subcontract under this award. 25. The recipient agrees not to use grant funds to provide legal representation in civil or criminal matters, such as family law cases (divorce, custody, visitation and child support), housing cases, consumer law cases and others. Grant funds may be used to provide legal representation to victims of domestic violence, dating violence, sexual assault or stalking only in the limited context of protection order proceedings (either temporary of tong term relief), or for limited immigration matters that my impact and affect the victim's ability to maintain safety (such as U- Visas). 26. The grantee agrees that funds will only be used to carry out programs serving rural areas or rural communities as defined by 42 USC section 13925(a)(21), and as documented in the final application project narrative, By statute a rural area is (a) any area or community, respectively, no part of which is within an area designated as a standard metropolitan statistical area by the Office on Management and Budget; or (b) any area or community, respectively, that is i) within an area designated as a metropolitan statistical area or considered as part of a metropolitan statistical area; and ii) located in a rural census tract. 2T The grantee agrees that funds will not be used to address services for children, unless (a) the child's parent or guardian is a victim of sexual assault, domestic violence, dating violence or stalking receiving services with grant funds; or (b) the child receiving services is a victim of sexual assault. CFN� OJP FORM 4000/2 (REV. 4-88) Department of Justice y Office on Violence Against Women. AWARD CONTINUATION SHEET PAGE 6 OF 6 tr " Grant PROJEc 2011 -WR -Ax -0014 AWARD DATE 09123120 11 SPECIAL CONDITIONS 28. The grantee agrees not to use grant funds to implement broad- scoped education and prevention curricula for elementary, middle or high school students such as bullying or character building educational programs. Grantees may use grant funds to develop prevention, education and outreach programs and materials for sexual assault, domestic violence, dating violence and/or stalking. 29. As a new grant recipient under this grant program, the grantee agrees to send its project coordinator, plus one other person, to an OVW technical assistance new grantee orientation seminar. Additionally, if there is a change in the project coordinator during the grant period, the grantee agrees to send the new project coordinator, regardless of prior experience with this or any other federal grant, to an OV W technical assistance new grantee orientation seminar. 30. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and'fransparency Act of 2005 (FFATA), are posted on the Office on Violence Against. Women web site at: http: / /www,ovw.usdoj.gov /docs /ffata- award- tcrm.pdf (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non- profit organization that he or she may own operate in his or her name). a OfP FORM 4000/2 (REV. 4 -88) Department of Justice Office on Violence Against Women R'oshingion, 1). C. 20531 Memorandum To: Official Grant File From: Mamie Shiels, Attorney Advisor Subject: Categorical Exclusion for City of Bozeman The Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program implements certain provisions of the Violence Against Women Act, which was enacted in September 1994 as Title IV of the Violent Crime Control and Law Enforcement Act of 1994, the Violence Against Women Act of 2000 and the Violence Against Women and Department of Justice Reauthorization Act of 2005. The primary purpose of the program is to enhance victim safety in cases of domestic violence, dating violence, sexual assault, and stalking in rural areas by encouraging collaborative partnerships among criminal Justice agencies, victim service providers and community organizations to respond to these crimes. In addition, the program supports the provision of services to the victims of such violence, and encourages communities to work in coordination to develop education and prevention strategies directed toward these issues. Done of the following activities will be conducted under the OVW federal action:. 1. New construction. 2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a. 100 -year floodplain. 3. A renovation which will change the basic prior use of a facility or significantly change its size. 4. Research and technology whose anticipated and future application could be expected to have an effect on the environment. 5. Implementation of a program involving the use of chemicals. Consequently, the subject federal action meets the criteria for a categorical exclusion as contained in paragraph 4.(b) of Appendix D to Part 61 of the Code of Federal Regulations (adopted by OVW at 28 CFR § 0.122(b)). .N