HomeMy WebLinkAboutApprove Resolution No. 4339, change orders for Shop ComplexCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Approve Resolution 4339 authorizing the City Manager to sign
Change Orders 41R, 2R, 3R, 4, and 5 for the Remodel and Renovation of the City Shop
Complex at 814 North Bozeman. The combined Change Orders for this resolution is for
the dollar amount of $6,924.00.
MEETING DATE: October 3, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4339 authorizing the City Manger to sign
Change Orders 41R, 2R, 3R, 4, and 5 for the Remodel and Renovation of the City Shop
Complex at 814 North Bozeman in the amounts of. Change Order 41R, for electrical
changes, $423.00; Change Order 42R, for relocation of the washer and dryer, $2,993.00;
Change Order 43R, changes for IT closet electrical, $725.00; Change Order 44, for added
flooring in the hallway and men's restroom, $1,648.00; Change Order 45, for two hollow metal
doors and frames, $1,108.00. Total dollar amount for these changes is $6,924.00.
BACKGROUND: After completion of the new vehicle maintenance facility the second phase
of the planned construction was the renovation of the City Shop Complex. The remodel work
will address accessibility issues and reconfigure some of the work areas to deal with the large
number of staff that work out of this facility.
Work on the project started in June and is progressing well. The attached resolution includes 5
Change Orders. The bulk of the changes are owner initiated and will address the overall layout
and arrangement of the facility. An explanation of each of the changes follows:
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19
Change Order 41R is for some additional electrical changes that will improve the operation of a
garage door and provide power for a utility area. The "R" designation for this change is because
the original change request was modified. It was pointed out that some of the electrical changes
in this request were the contractor's responsibility. The price came down from the original
proposal of $845.00.
A new electrical service panel was installed in the mechanical room area. The service for the
overhead door in that room was supplied from another box on the other end of the building. The
electrical service was rerouted from the new box and the control switch for the door was moved
to a new location so it can be operated from inside the room.
The second electrical change is to add a receptacle box above an office area. The area over the
office ceiling has some phone and data lines running along the main roof of the building. Should
work need to be done on these lines there was no power supply in this area. The box was added
so a trouble light can be plugged in providing a light source to work on the phone and data lines.
The cost for these two electrical changes is $423.00.
Change Order 42R is an owner initiated change for the relocation of the washer and dryer. The
washer and dryer are used by staff in different departments to clean their work clothes that are
soiled in the field. The units were originally in the mechanical room which is not a good
location because of the foot traffic into the room with the heating and cooling equipment.
The drain line for the washer went into a mop sink that was going to be removed in order to
accommodate a new forestry office. Because the equipment needed new drain lines staff looked
into the best possible location for access by staff from different departments. A location in the
locker room next to the new men's ADA restroom was identified.
The costs for the relocation of the washer and dryer includes plumbing, electrical, mechanical,
and framing. This price came down a few dollars because a shorter route for the drain line was
found. Total relocation cost is $2,993.00.
Change Order 43R is an owner initiated change for the modification of the electrical service for
the new IT closet. This revised change came down in price from the original quote of $1,175.00.
The electrical contractor did not consider the electrical outlets that were shown on the original
plans when they priced out the additional service.
The IT Department and the Water Department requested a secure location for the phone and data
equipment and for the radio controlled monitoring unit that serves the Water Department. Once
the closet was framed in the IT Department was brought down to look at what the final layout
would be. It was determined that some of the equipment would require dedicated electrical
circuits to avoid any possible power surges to the equipment. Two dedicated electrical services
were added to power the server rack and the water SCADA system.
Total for these electrical changes is $752.00.
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20
Change Order 44 is an owner initiated change for some additional flooring to be installed on one
of the main hallways and in the men's restroom. The two areas are currently concrete floors.
The other hallways were scheduled for sheet flooring. The additional hallway flooring provides
a better termination point at the entrance to the men's locker room.
The men's restroom floor is a concrete floor with a dyed finish that is in rough shape. The
contractor was willing to provide the additional flooring at the bid price which was very
competitive. The flooring will clean up the room quite a bit and will be easier to maintain.
Total cost for this added flooring is $1,648.00.
Change Order 45 is for two new metal doors and metal door frames. The plans call for the reuse
of any moved door frames as a cost saving measure. One of the doors had to be removed in
order to be replaced with a fire rated door. The frame was grouted into the concrete masonry
unit wall. The frame had to be removed in pieces because it was also tied in with rebar therefore
this door frame could not be reused. The hinges on the door that was removed were different
that the layout on the new metal door frames so the door could not be reused without a good deal
of modification.
The second door frame that was removed was configured for a wood framed wall and would
have to be reinstalled into a concrete masonry unit framed wall. The door assembly was also a
different height from the door right next to it which would not look right.
Cost for these two new door assemblies is $1,108.00.
UNRESOLVED ISSUES: None at this time. The bulk of the demolition work is complete.
There is one more area scheduled for demolition work where the Forestry Office will be
relocated. There may be some unanticipated items found requiring attention once this demolition
is complete.
The Walker bid shows Alternate 42, in the amount of $36,600.00, which is to replace 6 overhead
garage doors with newer more energy efficient units. The contractor has been asked to hold this
price and should all the money not be spent in the dollar figures shown, or another source of
funds identified this work will be added through a change order. Once the project is nearing
completion some of these doors may be installed.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The costs associated with the items in these Change Orders will be
paid out of the project contingency fund. The Project Budget is shown below. The amount in
the contingency fund is $34,986.00.
Pg 3
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Shops Complex Remodel Project Budget
Walker Contract
$254,950.00
Plan Review Fee
$599.30
Permit Fee
$927.50
Water Inspection
$100.00
Sewer Inspection
$20.00
Architectural Fees
$19,999.00
Advertising and Printing
$5,000.00
Contingency Fund
$34,986.00
Furniture, Fixtures,
Equipment and Owner
Provided Items
$23.418.20
TOTAL $340,000.00
Project Contingency
Change Order #1R
Change Order # 2R
Change Order 43R
Change Order 44
Change Order 45
$34,986.00
Electrical Changes ($423.00)
Relocation of Washer and Dryer ($2,993.00)
IT Electrical Changes ($752.00)
Additional Sheet Flooring ($1,648.00)
2 Additional Metal Doors and Frames ($1,108.00)
Total Change Orders ($6,924.00)
REMAINING CONTINGENCY BALANCE: $28,062.00
Attachments: Change Order Forms #IR, #2R, #3R, 4, and 5
Change Order Resolution # 4339
Report compiled on: September 11, 2011
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COMMISSION RESOLUTION NO. 4339
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, APPROVING ALTERATION /MODIFICATION OF
CONTRACT WITH WALKER CONSTRUCTION, BELGRADE, MONTANA.
WHEREAS, the City Commission did, on the 6th day of June 2011, authorize award of the bid
for the Remodel and Renovation of the City Shop Complex at 814 North Bozeman Ave. to Walker
Construction, Belgrade, Montana; and
WHEREAS, Section 7 -5 -4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and /or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and /or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and /or alterations to the contract between the City of Bozeman,
a municipal corporation, and Walker Construction, Belgrade, Montana, as contained in Change Orders
41R, 2R, 3R, 4, and 5 attached hereto, be and the same are hereby approved; and the City Manager is
hereby authorized and directed to execute the contract change order for and on behalf of the City; and the
City Clerk is authorized and directed to attest such signature.
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Resolution No. 4339, Change 0rderIR,2R,R3,4,5
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 3rd day of October, 2011.
JEFFREY K KRAUSS
Mayor
ATTEST:
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
GREG SULLIVAN
City Attorney
Page 2 of 2
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CHANGE ORDER REQUEST # 1R
---= . . . .. . .... . .......... ..... . . .......... . . .
ATTENTION: FROM:
Eryn Mikelson Josh Anderson
PROJECT: DATE �
City Shops Remodel 08/15/11
REQUESTED
BY�
Owner
SUBCONTRACTOR:: RESPONSE I)ATE�
I-laubrich Electric
RE
OREQUEST13YOWNFR D REQUEST RY CONTRACTOR 1:1 REQUEST 13Y SUBCONTRACTOR
0
REQUEST FOR CHANGE ORDER ❑ URGENT
Add a outlet above office Materials $ 50.00 Labor 120.00
Power for North overhead door. Materials $ 70.00 Labor 145.00
Hatibrich Electric
$385.00
Bond/his
$ 7.00
01P 7%
$ 27.00
1% TAX
$_ 4.00
TOTAL
$423.00
This Change Order / Proposal Request will not add additional days to the contract
270 FLOSS FLAT ROAD, STE A, BELGRADE, MONTANA 59714
T: 406.38&5575 F: 406,388,5585
25
CHANGE ORDER REQUEs'r # 2R
AT"T ENTJONt
FROM:
Eryn Mik
Josh Anderson
lanai C r :
DATE:
",ity Shops Remodel
08/1 5/11
REQUESTED
,Y:
Owner
SUBCONTRACTOR:
RESPONSE DATE:
1
1 REQUEST BY OwNI R ❑ Rr3QUEST BY C'ONTRAC:TOR ❑ REQUEST BY SUBCONTRACTOR
❑ REQUEST FOR CHANGE ORDER ❑ URGENT
Move washer and dryer from mcclrar ical room to nTen "s locker roorn.
Plirrnbing Subcontractor
FI"VAC 'Subcontractor
Electrical Subcontractor
Concrete canting 9sf @ 6.40
Concrete coring 4"
6" Nall (complete)
Ceiliii tile e repair/replace
TOTAL
$ 940,00
$ 250.00
$ 669,00
$ 57.60 (as per rnait prices on 'bid for in)
$ 290.00 ($30.00 per inch + 50.00 trip charge)'
$ 369.00
$ 150.00
$2 „725.00
Total firom above
$ 2,725.00
Bond /Ins
$ 46,00
0/1' 7%
$ 193.00
1 % TAX
$ 29.00
TOTAL
$ 2,993.00
This Change Order / Proposal Request will not add additional clays to the contract
270 FLOSS FLAT ROAD, STE. A, BELGRADE, MONTANA 59714
T: 406.388.5575 F: 406.388.5585
26
CHANGE ORDER REQUEST # 3R
ATTEN I JA 0 N:
VRONI:
Eryn Mikelsoll
Josh Anderson
PROJECT:
DATE:
City Shops Remodel
09/8/11
REQUESTEI)
jiy:
Owner
SUBCONTRACTOR: RESPONSE DAZE:
Haubrich Electric
RE:
121 REQUEST BY OWNER El REQUEST BY CONTRACTOR El REQUEST BY SUBCONTRACTOR
El REQUEST FOR CHANGE ORDER ❑ URGENT
Electrical changes to IT room
Haubrich Electric $685.00
Haubrich Total
$
685.00
Bond/his
$
11.00
O/P 7'%
$
49.00
1 % TAX
$
TOO
'TOTAL
$
752.00
This Change Order / Proposal Request will not add additional days to the contract
270 FLOSS FLAT ROAD, STE, A, BELGRADE, MONTANA 59714
T: 406,388.5575 F: 406.388.5585
27
CHANGE ORDER REQUEST # 4 (RFP #01)
ATTENTION: FROM:
E ryll Mik Josh And
. . ......... _ ..................... ..... ..... .._..... ..... ................. ............ ...... ................ _ ._._.. ........ ___....__ ...
�
IIROJEC "P a DATE:
Ci ty Shops R 09 /(1/11
nay:
Ow ner
_. .......... _...........�,.,.
SU13CONTRAC "FOR: RESPONSE DATE:
Rich's .Flooring
M
+f REQUEST BY OWNER 0 REQUEST BY CONTRACTOR EI R QUEST BY SUBCONTRACTOR
El REQUEST FOR CHANCE ORDER El URGENT
Additional Marmolemn flooring
Hallway 94sf (cry, $3.30 = $310.00
301f rubber base = $45.00
Men's Toilet Room 220sf @b, $3.30 $726.00
521f cove base = $340.00
4 inside corners = $80.00
Rich's Flooring Total 1,501,00
Bond/Ins 25.00
O/P 7% 106.00
I% TAX $ 1.6.00
TOTAL $ 1,648.00
This Change Order / Proposal Request will not add additional days to the contract
27017:.(7551'LKF ROAD STE. A, BELGRADE, MONTANA 59714
T: 406.388.5575 F: 406.3886585
i
CHANGE OR E S T
ATTENTION: F KOM:
Eryra Milcelson «lode Anderson
.__... � ................ ............__................_ _ .... _ ............. ____ _.... _.._ ... ®._. ...... ._.._.._ .....
. _ _...._.........._.
PROJECT:: s DATE:
City Shop Remo 09/8/11
. ...
111 QU E 5r, ll>
It V:
Owner
S U BC'ONTTtAC"1'011: RESPONSE IJh TEI
IM
REQUEST BY OWNER ll REQUEST BY CONTRACTOR U REQUEST BY SUBCONTRACTOR
d REQUEST ] CHANCE ORDER ❑ URGENT
Adding two hollow metal doors and flames
Door s11PPlier 1,008.00
Door Supplier
$ 1;008.00
Bond /Ins
$ 17.00
0/1' 7%
72.00
1 % TAX
$ 11.00
TOTAL
$ 1,1018.00
This Change Order / Proposal Request will not add additional (lays to the contract
270 FLOSS FLAT ROAD, STE. A, BELGRADE, MONTANA 59714
T: 406.388.5575 F: 400,388.5585
29