HomeMy WebLinkAbout11- Lower Yards Paving Project Notice of Award to Big Sky AsphaltNOTICE OF AWARD
Dated:—
TO: Biq Sky Asphalt, Inc
ADDRESS: 1220 N. Rouse Ave, Bozeman, IVIT 59715
PROJECT: City of Bozeman Lower Yards Paving Projec
CONTRACT FOR: Paving improvements for the City of Bozeman's Lower Yards, 1812 N.
Rouse Avenue.
You are notified that your Bid dated July 12, 2011, for the above Contract has been considered.
You are the apparent Successful Bidder and have been awarded a Contract for Schedule 1 (Areas
1 and 2), paving improvements
The Contract Price of your Contract is: fifty eight thousand nine hundred eigh!y seven and
4411 Dollars ($58,987.44).
Three copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date
of this Notice of Award, that is, by
1 You must deliver to the OWNER 3 fully executed counterparts of the Agreement including
all the Contract Documents and Drawings,
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in
the Instruction to Bidders (page 8), General Conditions (paragraph 5.01) and Supplementary
Conditions (paragraph SC-5.02).
3, List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in
the General Conditions (paragraph 5.03).
Failure to comply with these conditions within the time specified will entitle OWNER to
consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security
forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you one
fully signed counterpart of the Agreement with the Contract Documents
CITY OF BOZEMAN, MONTANA
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BY;
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(CITY MANAGER)
AIAI&-,AA 1, 114C701
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DATE:
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Andrew Kerr, Engineering Assistant
Rich. Hixson, City Engineer
Chuck Winn, Assistant City Manager
SUBJECT: Lower Yards paving — Contract Award
MEETING DATE: August 8, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the
contract for the Lower Yards Paving Project, Schedule 1, to Big Sky Asphalt, Inc. in the amount
of $58,987.44.
BACKGROUND: Bids were opened July 12, 2011, for the Lower Yards Paving project. The
project consists of asphalt paving improvements to the gravel parking area around the new
Vehicle Maintenance Building. The project was broken into two schedules to allow for flexibility
of award to meet the available budget. Schedule 1 consists of paving the area immediately
around the Vehicle Maintenance Building. Schedule 2 consists of paving the area on the
northerly portion of the yards adjacent to existing storage sheds. Three bids were received, with
the low bidder being Big Sky Asphalt, Inc. of Bozeman, MT in the amount of $58,987.44 for
Schedule 1 and $24,009.95 for Schedule 2. The bids appear to be competitive with the low bid
being approximately 13% below the construction estimate ($95,422.55, total both schedules). A
copy of the Certified Bid Tabulation is attached.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Adequate funds are only available to complete Schedule 1. The
total project cost including base bid, 5% contingency, and compaction and concrete testing is
estimated to be $63,936.00.
Attachments: Bad Tabulation
Notice of Award (3)
Report compiled on July 26, 2011
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