HomeMy WebLinkAbout2011 Bozeman Mail Ballot Timetable.doc
Mail Ballot Written Plan, Timetable and Sample Instructions
Bozeman Municipal Election
November 8, 2011
FILED WITH SECRETARY OF STATE NO LATER THAN 60 DAYS BEFORE ELECTION DAY.
1. Legal name of jurisdiction, date of election, name of county or counties involved, and estimated number of electors:
City of Bozeman November 8, 2011
Legal Name of Jurisdiction Date of Election
Gallatin County__ 19,900
Name of County or Counties Involved Estimated # of Electors
2. Jurisdiction is: County Municipality School Fire Water & Sewer Other: ______________________
(If applicable, check all that apply: Creation Bond Trustee Levy Other:__________________)
3. Type of election (with no other elections taking place at polls on this day in the jurisdiction):
Regular election Special election Other: _____________________________________________________________
4. Number of places of deposit: 2 If other than your office, list places and addresses:__County Election Office and the Bozeman City Hall, 34 N. Rouse, Bozeman MT 59715__________________________
_________________________________________________
5. If ballots are returned as undeliverable: They will be handled as provided in 13-19-313, MCA and 44.9.306 of Montana SOS Administrative Rules. We will research why the ballot was
returned and contact the voter for the correct information. The returned ballots will be secured in the vault in alphabetical files until Election Day.
Note: Undeliverable ballots must be filed securely, retained and available for individuals to vote. The Election Administrator mails a notice to the elector whose ballot was returned
undeliverable and follows the guidelines in 13-19-313, MCA and ARM 44.9.306.
6. Return postage will be paid by: The Elector
If elector is required to apply postage, insufficient postage will be handled by: Postage due will be deducted from the Election Department postage account and delivered to the Election
Office
7. Voting by electors who are eligible but otherwise not registered in the jurisdiction: is permitted is not permitted
If voting is permitted by electors who are eligible but not registered in the jurisdiction, state applicable statute(s):______________________________ and describe the eligibility
requirements in the statute(s): ______ ________________________________________________________________________________________________________________
8. Describe procedures you will use to ensure security for the ballots: As ballots are received in the Election Office, they will be posted in the database as received and then filed
in the locked vault in batch number order until Election Day when they will be delivered to the count boards.
9. Ballots will be printed by (choose only one): District Precinct Ward Other: By Precinct/Split
10. Name of one person chiefly responsible for election: Charlotte Mills, Election Administrator, Gallatin County
Name(s) of any and all other county/school election officials involved in election and names of counties and/or school districts:
11. Proportional voting: is not required for this election. is required for this election (Attach a sheet detailing the method
you will use to satisfy the requirements for proportional voting.)
12. If election is for school district purposes, the election will be conducted by: school clerk election administrator
For a school election conducted by the school district clerk, give a brief narrative of the procedures to be followed from the time ballots are received from the electors until they
are tabulated, including a description of procedures for transport of ballots to and from the County Election Administrator for signature verification:
______________________________________________________________________________________________________
______________________________________________________________________________________________________
If you plan to hold several elections of different types on the same day, and your procedures will be the same for all elections, complete this form for each of the elections. Attach
and return all sheets, along with a timetable and sample written instructions.
Charlotte Mills 07/26/2011
Montana Mail Ballot Written Plan, Timetable and Sample Instructions
Bozeman Municipal Election
FILED WITH SECRETARY OF STATE NO LATER THAN 60 DAYS BEFORE ELECTION DAY.
CALENDAR DATE ACTIVITY
July 26, 2011 Copy of the following sent to the governing body: 1) written plan; 2) written statement informing the governing body of the decision to conduct the election by mail
ballot; 3) list of reasons for the decision; and 4) statement regarding the right of the governing body to object under 13-19-204 (no date set by law, but should be at least no later
than 60 days before election)
July 26 , 2011 Actual date of submission of written plan, timetable, and sample written instructions to Secretary of State
(received at least 60 days before election)
September 14, 2011 Last day for governing body to opt out (no later than 55 days before election – if the election is on a Tuesday, the last day to opt out is a Wednesday)
Within 5 days of SOS receipt Approval by Secretary of State (within 5 days of receiving written plan, timetable and instructions from the
election administrator)
September 18, 2011 Publish notice specifying close of registration as provided by 13-2-301, MCA.
September 25, 2011 (at least 3 times in the 4 weeks preceding the close of registration. These notices should be published once
October 2, 2011 a week in the weeks before the close of registration. Publication is completed with the 3rd notice.)
October 9, 2011
Publish notice of election, if applicable
October 16, 2011 (Special 13-1-108) or (Regular Non-Municipal 13-1-401 (4))
October 11, 2011 Close of registration as provided by 13 2 301, MCA (30 days before election; this date is often moved to 29 days before the election when the 30th day before the election
falls on a Sunday)
October 14, 2011 Specific date on which ballots will be mailed (no sooner than 25 days or later than 15 days before election)
November 8, 2011 Election Day
This schedule must be attached to the written plan and sample instructions for this mail ballot election.
Submitted by (print name):_Charlotte Mills Date: July 26, 2011