HomeMy WebLinkAbout06-28-2011 Galavan / Streamline Advisory Board MinutesStreamline Advisory Board Minutes
June 28, 2011 HRDC Board Room
8:40-10:00 am
Board members present: Suzanne Winchester, Chris Budeski, Colleen Lindner, Janet Kennedy, Carol Shannon, David Dunbar, Mike Waldron, David Kack, and Carson Taylor. Board members absent:
Patty Gunderson, Rosie Barndt, Shelby Rogala, and Eric Brown.
Others present: Jeff Rupp, Sunshine Ross, Dana Piper, Lee Hazelbaker, Whit Hampton, and Dan Martin.
Public Comment: None at this time.
Approval of Minutes: corrections to the date of the next meeting and the absence of Mike were corrected. Motion made by Carson with correction to approve minutes. Seconded by David,
motion carried.
Director’s Report; May’s ridership for Streamline included 13,071 weekday rides and 941 Saturday rides. Latenight had 877 night owls. The Livingston route produced 666 rides. We received
four proposals for our tracking system for the buses. The committee will get together very soon to go through them and pick a provider to recommend to the board. The first part of
the routing for next year has been sent to the printer. The night time schedule is almost complete and will be at the printer next week. We are weeks ahead of last year’s pace and
hope to have the printing completed by August 1st. I signed Modification #3 from MSU so it looks like the Livingston and Weekend services are good to go for another year. Please look
over the three contracts you received in emails. If you didn’t get them or have any questions prior to the meeting, let me know. Our end of the parking lot has been paved. The city
side should be done the middle of July. Our “yellow” buses are in the last stages being built. We are trying to figure out the correct color for the outside. The proposed color was
a little too orange so we went back to the drawing board. Galavan added 22 new clients in May and gave a total of 2,348 rides in 21 days of service. We are still searching for the right
match for our dispatch position. We have had two rounds of interviews and have yet to find someone with the correct balance of skills and local knowledge. We have just been notified
that the park and ride lot at Rocky Mountain supply will be going away as the land has been sold, we will be looking into the situation to see if we can still make our arrangements at
this location.
Treasurer’s Report: The budget for next fiscal year was presented to the board. Areas of concern for Galavan have been to keep a balanced budget to keep an eye to maintenance and repair.
The Streamline also includes high number for M&R with the breaking out of the axle repairs we have gone through. For the first time we will be having the streamline operating under a
deficit budget. We have registered a complaint with MDOT that we are unhappy with the cutaway buses which have been costing more over in repairs then when realized with these buses.
On the positive side of the budget we have increased Saturday service, sprinter routes for our main services as well as a
GPS tracking system and better customer service with dispatching. A motion was made to accept the budget for the ensuing year by David K. Carol seconded the motion, motion carried.
Coordinator’s Report: Good news for our parking area at the Bus Barn as that is being paved today. The front is complete and they are working on the back side as I write this. There
is not much drop in the Galavan rider count. We keep thinking we will have some light days but end up over 100 most every day, though there have been a couple holidays that are under
that number. The following details our numbers for May, 2011 compared to April, 2011, and gives percentages compared between FY-11 over FY-10. Daytime ridership is up 8.1%, latenight
up 22.5%, Saturday service is down -39.5%, and Livingston is down -16.1% over last year stats. The new Daytime routes are at the printer. We are waiting for the first proof on them.
Latenight should be done and to the printer by June 29th. We will have three commuter routes that run for two hours in the AM and two hours in the PM to fill in during the busiest times
of the day.
The RFPs went out and we have received Proposals back for the Tracking system. The decision on that should be made within the next two weeks.
Secretary’s Report: Trip to Helena for the CAR review went well; there were few requests then last year.
Subcommittee
Operations: None at this time.
Marketing: Fall daily programs have been sent to the printers and latenight later next week. We are currently looking for board members to help with events.
Paratransit: None at this time.
Budget: Budgets were presented for the next fiscal year; the bus barn will have final figures on after all bills have been processed as we are done paving and almost done painting there.
By-Laws: Will be addressing committees and subcommittees next meeting.
Nominations: None at this time.
Latenight: Routes are almost completed as we are trying to get them down to under an hour. We have a new director Kacy that will be here next month. He has been with latenight a long
time and has lots of enthusiasm for the job. Promotional material is ready.
Action Items:
The contract for Obvious was discussed. Within it we need a commitment by board members to be at events in which they will be participating in on our behalf. As part of the contract
the bench program will be implemented. A language clarification was asked for seeing that there is no mention of cost of construction or materials within the $4,000 being asked for.
Language correcting this will include a prorated per bench site that will have enough pad space in case of future enclose of space. We have given Obvious are top 5 location where a location
is desirable. Within the contract is language that total responsibility falls on Obvious for sponsorship and maintenance. A motion was made by David K. seconded by David D. to proceed
with contract with language changes. Motion carried.
The Karst Contract asks for a 4% increase for costs. We have a 15% increase in insurance costs due to the 2 new buses awarded by MDT. Language changes in the contract have better clarification;
such as when work is sublet, we will be billed directly. We have 2 contracts due to having the Saturday and Livingston routes separated out. We will take out the ADA language as that
is only relevant to Galavan. Motion made by David K. that we accept the contract with final approval by HRDC governing (legal) council. Motion seconded by Colleen, motion carried.
For the Good of the Bus: We opened the bus barn to help with the mobile unit taking care of spaying and neutering animals.
Next meeting July 26th