HomeMy WebLinkAboutProfessional Services Agreement with Morrison Maierle for N. 7th Lighting Design Admin..pdf1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Dustin Johnson, Project Engineer
Debbie Arkell, Director of Public Services
SUBJECT: Professional Services Agreement for
North 7th Lighting Design and Construction Administration
MEETING DATE: July 11, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize City Manager to sign North 7th Lighting Design and
Construction Administration Contract with Morrison Maierle for a total contract price of $115,861.86
plus $3,960.00 in reimbursable expenses.
BACKGROUND: In the summer of 2010 the North Seventh Urban Renewal Board (NSURB)
installed all the missing sections of sidewalk along the East side of N. 7th Avenue to provide a
continuous pedestrian pathway from Main Street to Interstate 90. As a continuation of this work the
NSURB identified in their 2011 work plan a goal to install adequate street lighting for the corridor.
A Request for Proposals (RFP) went out to all interested engineering firms for the design and
construction administration for the street lighting design. Upon review of the proposals, Morrison
Maierle was selected by the NSURB as the most qualified firm for the project. The services to be
provided in this Professional Services Agreement include: Preliminary Design and Final Design of the
location and wiring of the lights, Bidding and oversight of the Construction/Installation of the lights,
Project Documentation, Construction Testing, and Miscellaneous Services. The total contract price for
these services is $115,861.86 plus $3,960.00 in reimbursable expenses. This phase of the project will
cover street lighting from Interstate 90 to Tamarack Street. The limits of this project may expand to
Peach Street, depending on the board’s budget at the time of bid.
The tentative schedule for this project is to begin design immediately after commission
approval. There are a few issues to work through during the design phase, but the expectation is to
begin construction in Spring/Summer of 2012. These issues include securing necessary easements,
submitting the design to MDT, and establishing a new lighting district. The installation of the lighting
are proposed to be bid and paid for in the yet-to-be-approved FY12 NSURB budget.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
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FISCAL EFFECTS: The NSURB FY11 Annual Work Plan and Budget set aside $140,705 for
Lighting. Specifically, the Work Plan stated: “The initial lighting study is complete and fixtures have
been selected. The installation of lighting during the next fiscal year is unlikely given the complexity of
installing underground wiring and removing and replacing old fixtures. As recommended by our
engineering consultants, sidewalk improvements should be completed to the greatest extent possible
prior to installing new light fixtures. Funds may be used for additional lighting studies, engineering
services, consultation or as a cost share with other funds in future years.”
The total contract plus reimbursable expenses is $119,821.86. The use of the N. 7th Tax Increment
Finance District (TIF) funds for this purpose is an allowable expense under section 7-15-4288,
Montana Code Annotated. This Code states, “Costs that may be paid by tax increment financing”
allows the municipality to use tax increments to pay the following costs of or incurred in connection
with an urban renewal project: 1) demolition and removal of structures, 2) improvement of
infrastructure, 3) public improvements and 4) costs incurred in connection with the redevelopment
activities allowed under 7-15-4233.
The NSURB approved the contract with Morrison-Maierle for engineering services at their June 2,
2011 meeting. This work and contract is consistent with their FY11 Work Plan and Budget.
Attachments: Morrison Maierle Signed Contracts
Report compiled on: June 28, 2011
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