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Home My WebLink About04-11-11 Minutes, City CommissionMINUTES OF THE MEETING OF THE CITY COMMISSION April 11, 2011 The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, April 11, 2011. Present were Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Sean Becker, Commissioner Chris Mehl, Commissioner Carson Taylor, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. * * Please refer to the audio recording of this meeting for additional detail, 0:12:50 A. Call to Order — 5 p.m. — Commission Room, City Hall, 121 North Rouse Mayor Krauss called the meeting to order at 5:05 p.m. 0:12:55 B. Pledge of Allegiance and a Moment of Silence 0:14:15 E. Public Service Announcement — Gallatin Earth Celebration (Meyer) Assistant to the City Manager, Brit Fontenot spoke regarding the upcoming Gallatin Earth Celebration. 0:15:39 D. Discussion regarding combined Campus Master Plan (Winn) 0:15:51 Chuck Winn, Assistant City Manager Mr. Winn opened the discussion regarding the combined Campus Master Plan. The Commission authorized $20,000 for the beginning stages of a master plan study for the Law and Justice site. The City has participated since the beginning. There have been three items that have been in the discussions: efficiencies, phasing and control. He believes that the next step is to draft a Memorandum of Understanding with the County. Page 1 of 7 Bozeman City Commission Minutes, April 11, 2011 0:24:00 Karl Seel, City Judge Mr. Seel spoke regarding the Court's position on this item. They recognize the advantages with working with the other courts but they really don't share at this time. The last courthouse was built in 1880. This may be the time to build one. The City is nothing more than a renter at the current facility. They are subject to a lease agreement. He spoke regarding security and safety. There are limitations at the current site. Interaction with other courts is limited. 0:35:52 Ron Price, Police Chief Mr. Price spoke regarding efficiencies. There is a big difference between Police and Courts. They do see some increase in efficiencies. He has seen the benefit of operating in the same building as the County. He does not want a loss. There will need to be an increase in FTEs (staff), He spoke regarding the need for records system and the evidence. It is doable. Departments across the nation do this. He spoke regarding the video system. The County wants the new jail to be able to have contact with those around the state. They are hesitant to bring a system in other than that particular system. They want the city to kick in half of the costs. He does not want to see people contacting different locations. He spoke regarding the breakdown of this. There is a need to be cohesive. The Sheriff's Department and City Police Department overlap, There are equipment issues with efficiency problems. Detectives are not shared on a routine basis. The working environment is overcrowded and unhealthy. We need to move forward. He would like to share but if it is stand alone it is stand alone. They need to be able to work efficiently. 0:48:03 Commission Discussion The Commission discussed whether the Courts or Police Department would come first, current holding cells, video and in person appearances, the issue with the video system. Cr. Mehl spoke regarding working on a phasing approach, estimating how much is needed for a short time need for police space, cost, control and coordination, the ability of staff to show the City Commission that City tax payers costs are the same, and the difference if we go alone verses together, the ability of control in that we have the ability to not have to go to the County to ask permission to do things and coordination of how we can work together in one place. The Mayor asked that the following three things be added to the Memorandum of Understanding from the County: This is the site we can offer you this is the cost of the site and we will support you if you leave the site. He suggested that the City find a Plan B without a bond issue to get us through the short term and have this ready to go. Ask the County to support us in whatever we do. Cr, Taylor stated that he wants the MOU to be broader and have other possibilities included, he would like it to include the building for the Police and County if they can get on the same page, video conferencing. We need to keep our options open. We need a Plan B but proceed with Plan A. Cr. Andrus suggested that the county and city talk together. So everybody is on the same page. Page 2 of 7 Bozeman City Commission Minutes, April z1, 2011 ld7:10 Mr. Winn Mr. Winn stated that conversations with county have gone well. There have been ideas and now we are going 1nommn/it down. Going tn look at agreements, price and location and look at bond issues. They are looking for clear options for the Commission 10 approve ormove forward. 1:18 F. Miouteo — Febroory 14, 2011, Febmmary 22,2NIl, February 28,20%1 1 18 - 30 Motion and Vote to approve the minutes from February I4L2011, February 22. 2011 and February 28, 2011. It was moved by Cr. Andrus, seconded by Cr. Becker to a _prove the minutes from February 14, 2011, February 22, 2011 and February 28, 2011. Those votine Aye being Crs. Andrus, Becker, Taylor, Mehl and Maor Krauss. Those votine No being none. The motion passed 5-0. 1: 18:5 9 P ub}i ccoromcn1 Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment, 1:18:59 G. Consent 1. Authorize Payment nf Claims (LaMeres 2. Authorize City Manager to sign J & D Subdivision Sewer and Water Pipeline Access Easement and Agreement, and City of Bozeman Conditional irrevocable Offers of Dedication (Murray) 3. Approve Resolution No. 4311, Amending Resolution No. 4282, adding Appropriations for Human Resource Development Council's Owner Occupied Home Rehabilitation Program in the fiscal year ending June 3O,2D12(Rosenberr/) 4. Approve a new Beer & Wine Liquor License for the Community Food Co-op downtown location et44E. Main Street (Nelbauer) 5. Finally Adopt Ordinance No. 1802, Adding Residential Emphasis Mixed Use (REMU) Zoning District and Associated Zone Text Amendments to Title 18, Unified Development Ordinance, Bozeman Municipal Code, Application No. Z-D9Z41(Krueger) 6. Acknowledge receipt of Annexation Application No. A-09002, South University District (Krueger) 7. Open and continue the public hearing and decision om the North Rouse Police Impound Lot, Application No. R-1OOl9to April 2G,2011/Saundersl 1: 19:23 Motion and Vote to approve Consent Items G. 1-7' Page 3 of 7 Bozeman City Commission Minutes, April 11, 2011 It was moved by Cr. Becker, seconded by Cr. Taylor to approve Consent Items G. 1-7. Those voting Aye being Crs. Becker, Taylor, Mehl, Andrus and Mayor Krauss. Those voting No being none. The motion passed 5-0. 1:19:45 H. Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 1:20:15 I. Special Presentation — Parkland Inventory Results (Jon Henderson, Geographic Information System (GIS) Manager and Randy Wall, Intern) 1:20:24 Randy Wall, Intern Mr. Wall gave the Special Presentation regarding Parkland Inventory Results. Mr. Wall stated that this complies to part of the Parks and Recreation Open Space and Trails (PROST) Plan. He spoke regarding the location of the GIS Software on the Web and showed the query process within. The Commission was appreciative for the work. Cr. Becker has already sent the email out to someone of interest so this program is already being used. 1:36:53 J. Action Items 1:36:58 1. Zone Map Amendment application No. Z- 110 02, Spring Creek Village Resort Lot 4 (Saunders) Mayor Krauss opened the public hearing and stated that a request has been received asking that this item be continued. 1:37:11 Public Comment Mayor Krauss opened public comment. 1:37:46 Rand E Wall Public Comment Mr. Wall encouraged the Commission to review the minutes from the Design Review Board related to this item. 1:42:25 Public Hearing remains Open Mayor Krauss reminded the Commission that this item remains open. Private conversations should not be engaged in. Page 4 of 7 Bozeman City Commission Minutes, April 11, 2011 1:46:07 Motion and Vote, to continue this hearing to a date determined and noticed by Staff no later than June 6th, 2011. It was moved by Cr. Taylor, seconded by Cr. Mehl to continue this hearing to a date determined and noticed by Staff no later than June 6th, 2011. Those voting Ave being Crs. Taylor, Mehl, Andrus, Becker and Mayor Krauss. Those voting No being none. The motion passed 5-0. 1:47:22 Break Mayor Krauss declared a break. 2:09:13 2. Police Department 2010 Annual Report (Price) 2:09:31 Ron Price, Chief of Police Mr. Price presented the Police Department 2010 Annual Report. He spoke regarding calls for service, the crime index, crime rates, staffing levels, beats and the Department's Goals. 2:33:06 3. Department of Planning and Community Development 2010 Annual Report (McHarg) 2:33:34 Tim McHarg, Planning Director Mr, McHarg gave the Department of Planning and Community Development 2010 Annual Report. He spoke regarding data and growth trends, zoning districts, plat activity, future activity and work activity in the Planning Department. He spoke regarding the Department's goals. 2:59:37 4. Development and Adoption of 2011-2012 Work Plan and Goals (Kukulski) The Commission discussed and selected priority goals by a colored dot system. Attached to this set of Minutes is the final product. 4:11:40 Public Comment Mayor Krauss noted that there were no members of the public present. 4:11:46 Motion and Vote to adopt the Goals as illustrated in our handy work and discussion with staff this evening. It was moved b A Cr. Mehl, seconded by Cr. Andrus to adopt the Goals as illustrated in our handy work and discussion with staff this evening. Page 5 of 7 Bozeman City Commission Minutes, April 11, 2011 Those voting Aye being Crs. Mehl, Andrus, Becker, Taylor and Mayor Krauss. Those voting No being none. The motion passed 5-0. 4:12 :17 K. FYI/Discussion 4:12:36 1. Acquisition of North Rouse Mayor Krauss stated that he has written a letter to Montana Department of Transportation to urge acquisition of 506 North Rouse which could possibly be a start to Creek Side Park. He stated that within the letter that the City would assume upkeep of the park once MDOT is done with it. 4,14:20 2. Updates on Economic Development The Commission would like updates from Brit Fontenot, Tim McHarg and Bob Risk on what they have been doing related to Economic Development. The Mayor has agreed to try to include these in May sometime. 4:15:14 3. Policy meetings Commissioners are to email Mayor if they want to have Policy Discussions. 'The Commission agreed that for now these should be added to regular meeting times. The Commission would like an off the dais setting for these discussions. The following items were mentioned Implementation on Climate Plan Storm water Preliminary budget discussion Setting of dais can be problematic. 4:19:39 4. Changes to April 18, 2011 Agenda The Commission agreed to rearrange the agenda items for next week by putting the Board Appointments first so that the new appointees can take part in the discussion with the Commission that is scheduled. Clerk Ulmen stated that the Goals Action item can come off as well. The Clerk's office will make the changes and will send the Commission their packets Tuesday. 4:21:015. Vacancy on Economic Development Council Mr. Fontenot stated that there is a vacancy on the Economic Development Council Board. 4:21:54 L. Adjournment Mayor Krauss adjourned the meeting at 9-19 p.m, Page 6 of 7 B ozeman City Commission Minutes, April 11, 2011 ,<- B fi T yy�� t� �L11* ATTEST: S c iJlm n, CMC, City Q&K e PREPARED BY: 1 �` ' M Stacy qlrne , CMC, City Clerk Approved on f'►ean.�i JeJe � ee �)� rau S, Mayor Page 7 of 7