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HomeMy WebLinkAboutPresentation of the Fiscal Year 2011-2012 City Manager Budget.pdf Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation of the FY2011-2012 City Manager’s Recommended Budget **Reminder: Bring the budget document that you received on May 27, 2011. MEETING DATE: June 6, 2011 AGENDA ITEM TYPE: Action RECOMMENDATION: Listen to presentation, ask questions, and provide comments. BACKGROUND: This presentation will outline the FY2011-2012 (FY12) City Manager’s (CM) Recommended Budget, on a “large scale” view. This recommended budget serves as the “Preliminary Budget”, as referenced in MCA 7-6-4020. It can and will be modified through public hearings and workshops with the City Commission throughout the summer, before its final adoption. Attached to this memo is a copy of the Budget Message, which is included in the document itself. If you have questions related to details in the recommended budget document that you would like addressed in detail on Monday night, please forward them to Anna or Chris before the June 6th meeting. In order to speak to the specifics of account history or changing budget priorities in an individual account from year-to-year, we will likely need time to investigate. We 7 want to get you and the public accurate information when discussing the item at the public hearing. In developing the budget, we needed to specifically define a course of action, so that we have definitive revenues and costs to project. However, as discussed in the Budget Message, we are prepared to speak to a number of different options for streets, water, sewer, and general fund operations. During our presentation, we plan to discuss the details of the CM Recommended Budget, talk about our recent history of budgetary adjustments/savings, and start to flesh out funding options for the Commission to consider. As the summer progresses, we expect that we’ll be accumulating and revising the options that the Commission views as most viable. Adoption as Preliminary Budget: State property tax timelines prohibit the City from adopting a final budget and tax levy before the fiscal year begins. Specifically, the property tax levy cannot be established prior to receiving certified tax values from the Department of Revenue – which will occur in early August. We customarily present the CM Recommended Budget and then adopt it as the Preliminary Budget on the following week. This is scheduled for June 13, 2011. Between the time the fiscal year begins (July 1) and the final budget is adopted (August 22), the City Manager’s Recommended Budget will be in effect. However, the following operational conditions are recommended and will be followed by staff: o No newly recommended Capital Projects, Personnel Positions, Contracted Services or Equipment will be purchased or entered into prior to final budget adoption in August, except: a. We will be purchasing the Capital Improvements Plan (CIP) item WW27: Skid Steer, $45,000. This critical piece of equipment is needed at the new Water Reclamation Facility to lift polymer totes in the new bio-nutrient treatment process. b. We will be entering into an agreement for the engineering and design work related to the Bogert Pool gutter and pool shell repairs contained in this budget. 8 This is expected to help ensure the work is properly planned and time for next year’s summer swim season, once the full construction project is approved. These restrictions are meant to retain maximum flexibility in budget decisions for the Commission prior to final budget adoption. Changes to the Budget Document: We have made a number of additions to the Budget Document, in response to Commission questions and feedback last year. · New Summary Pages for each budget section, with dollar summaries and pie graphs. You will find these attached to this memo, and in the budget document itself. o General Government o Public Safety o Public Services o Public Welfare o Other · Increased discussion of the General Fund in the Budget Message section. We have also changed our Financial Policy sections regarding Expenditures and Fund Balances to comply with the new Governmental Accounting Standards Board (GASB) Statement No. 54. You’ll find discussion of the required policy changes in the Budget Message. There will be an additional step, outside of the budget’s Financial Policies, to complete our implementation of the Statement. This added resolution will be on the Commission’s consent agenda, on June 13, 2011. Hearings and Work Sessions before Final Budget Adoption: The Budget and Tax Levy Hearings are tentatively scheduled for August 22, 2011, and can be opened-and-continued, as necessary. The process that is used to get us from Preliminary to Final Budget adoption has changed from year to year. Our goal each year is to meet the needs of the Commission and the public – which often change given economic or programmatic circumstances. Last year, we successfully used a 9 series of budget work sessions to review detailed areas of the City’s recommended budget. They usually lasted 1-2 hours, and allowed us to delve more specifically into the finances and operational plans for our various programs. We propose the following dates for work sessions during this summer: Monday, July 18 – Budget Work Session on Water and Sewer Funds, and their associated 5-year rate models. Monday, July 25 – Budget Work Session on Special Revenue Funds, including Street & Tree Maintenance Assessments. Monday, August 8 – Budget Work Session on General Fund Monday, August 16 – Budget Work Session – only if needed. The entire “FY2011-2012 City Manager’s Recommended Budget” document is available online at http://www.bozeman.net/finance/budget.aspx. Copies are also available to the public at the Bozeman Library and City Clerk’s office. UNRESOLVED ISSUES: Because this is the beginning of the formal budget process, there are many unresolved issues. We will be identifying and discussing those during this presentation and the budget workshops and hearings this summer. ALTERNATIVES: If the Commission would like to make suggestions for changes to the planned Budget Work Sessions, please do so tonight. FISCAL EFFECTS: This presentation has no immediate fiscal effects. The adoption of the final budget in August will have far-reaching fiscal effects. ALTERNATIVES: As suggested by the City Commission. Report compiled on: May 26, 2011 Document on File: City Manager’s Recommended Budget for Fiscal Year 2011-2012 Attached Documents: Budget Message (excerpt from Budget Document) Summary pages, Section Headings (excerpt from Budget Document) 10 9 FY12 City Manager’s Recommended Budget City of Bozeman, Montana CITY MANAGER’S BUDGET MESSAGE ___________________________________________________________ June 6, 2011 Bozeman City Commission: I am pleased to present the City Manager’s Recommended Budget for Fiscal Year 2011- 2012 (FY12). This fiscal year marks the fourth year of our belt-tightening efforts; what started in March and April of 2008 (FY09 budget development) is now carrying into the FY12 budget. Over this time period, property owners in the City have benefitted by over $4 Million in reduced property tax levies related to operating budget and grant savings. While the local and national economies have certainly declined from 2007 levels, we continue to see modest growth in the city: Additional commercial construction, regional and national businesses planning to locate and locating in Bozeman, and a small number of residential housing projects moving forward. From these indicators, we believe we must continue forward with a number of the critical infrastructure and community development efforts: Water Treatment Plant Expansion South 8th Avenue Street Reconstruction Gallatin College Support Expanded Economic Development Program As for existing operations, we continue to seek opportunities to invest in projects that improve efficiency, and we continue to make the difficult funding and staffing choices that these times require of all local governments. Commission Goals (Work Plan) On April 11, 2011, the Commission adopted a work plan of new initiatives and second-tier priorities for 2011 and 2012, in an effort to inform policy discussions and assist staff in allocating resources and time. All four top priorities are addressed in this budget, along with a number of the 2nd tier initiatives. Below is a list of the top 4 priorities; the full plan can be found on page 26. 1. Enhance Downtown Development Opportunities. 2. Implement the Adopted Economic Development Plan. 3. Adopt Plans to Address Deferred Infrastructure Maintenance. 4. Develop an Integrated Water Resource Plan. 11 10 FY12 City Manager’s Recommended Budget City of Bozeman, Montana Changes during the past 12 months Building Activity: Local building activity has many impacts on the operations and finances of the City; from the workload and revenues in the Planning and Building Inspection Divisions to the amount of funding available for Impact Fee programs and increases in Property Tax dollars due to new construction. As with the rest of the nation, credit and other economic factors began affecting the amount of subdivision and construction activity we were seeing come through the doors of our Planning and Building Inspection Divisions in early 2008. This trend continued through FY09. During FY10 & FY11, Planning and Building activities continued at levels below FY09; however, we continued to see moderate building activity in our City. During FY11, the Kohl’s and Safeway projects provided noticeable increases in planning and building activity. Building and planning activity related to the June 30, 2010 hail storm also boosted activity in these departments. However, we don’t anticipate a number of similar projects or weather events in the coming year. For that reason, our FY12 estimates for Building and Planning revenues mirror the FY10 actual receipts. We continue to monitor the revenue and workload status of the Building Inspection and Planning Departments on a monthly basis, and report to the Commission on a quarterly basis. Property Tax Revenues from New Construction: The City’s certified taxable value for the previous year shows that our local tax base grew 3.2% from January 1, 2010 to December 30, 2010. This is the lowest increase in taxable value that the city has seen since 2001. It is markedly below the average of 6.9% we had seen each year over the past 5 years. For the coming year, we are estimating that the local tax base will grow by 2%. Actual certified taxable values will be received in early August from the Montana Department of Revenue. State Entitlement Share: During the 2011 State Legislative session, which ended in early May, the State eliminated the statutory growth factor for our Entitlement Share dollars for FY12. Under the prior statute, the City would have seen approximately $150,000 in increased revenue in the General Fund. Instead, FY12 will see no growth in Entitlement Share in the general fund, and a 10% decrease (-$3,100) for the Downtown Tax Increment District. 2010 Census Information: The 2010 Census information for the City of Bozeman shows that we are now the 4th most populous city in the state; increasing from our rank of 5th in the 2000 census. Our actual 2010 census population of 37,280 is lower than the census estimate of 2009 by 5.1%, but shows a 32.7% increase over our 2000 census population. Gallatin College Funding: In January 2011 the Commission committed to assist with 12 11 FY12 City Manager’s Recommended Budget City of Bozeman, Montana funding the start-up of new Gallatin College programs at Montana State University. They committed the equivalent of 1.5 mills (estimated $123,600) in each of FY11, FY12, and FY13. We have budgeted for this expenditure in the Economic Development section of our Community Development budget. Economic Development & Public Relations Director: In concert with Commission Goals, the Economic Development & Public Relations position is now a director-level position, has been moved out of the City Manager’s department, and moved to its own division in the Community Development department of the budget. This position is leading the city’s Economic Development Team to “assist in diversifying our local economy by creating sustainable, high paying jobs without sacrificing Bozeman’s quality of life.” GASB Statement 54 Implementation: Along with local governments across the country, this year the City is required to implement the Governmental Accounting Standards Board’s (GASB) Statement No 54 – Fund Balance Reporting and Certain Governmental Fund Types. While this statement has minor implications for the mechanics of budgeting, we need to revise portions of our Financial Polices. We added a “Spending Policy,” and revised our “Reserves and Fund Balance” policy, beginning on page 32. In the past, the spendable portions of fund balances have generally been described as “reserved” and “unreserved.” The new standard is to describe the spendable portions as “restricted”, “committed”, “assigned”, and “unassigned.” Definitions of these categories are included in the Financial Policies section. To comply with the Statement, we will also be adopting a resolution related to commitments of revenues and special revenue funds later in June. Solvent Site Active Remediation: The city is awaiting the issuance of the Record of Decision from the Montana Department of Environmental Quality regarding the clean-up of the Bozeman Solvent Site. A decades-long effort, we anticipate the Decision being issued within the next few months. This budget contains approximately $700,000 in planned expenditures in the Wastewater Fund for active remediation of the Site. This multi-year remediation project is being undertaken with CVS Pharmacy. Mandeville Farm Judgment: In December 2009, the Montana Supreme Court ruled against the City in our appeal of Delaney v. City of Bozeman. At issue was the City’s purchase of the Mandeville Farm property in 2003. Delaney was awarded $3 Million. The City and MMIA are working towards a judicial determination as to whether the City or the MMIA is responsible for the payment. Currently the MMIA has paid the judgment, subject to a non-waiver provision that could require the City to reimburse the MMIA, if a court finds the City is obligated. The costs associated with this legal process are estimated to be $20,000 for FY12 and are included in the Attorney’s Budget. We anticipate a judicial determination sometime during FY12. Sewer Plant Construction: Substantial completion of this $54 million project is 13 12 FY12 City Manager’s Recommended Budget City of Bozeman, Montana estimated to occur in October 2011. During the past 3 years, we have fully budgeted for the plant construction, and will utilize carry-over budget authority to complete the project in FY12. (No additional budgeted expenditures in FY12.) Water Plant Construction: The slowdown in community growth gave us a bit of headway in our existing water capacity. As a result, we delayed bid of the Water Plant project for approximately 12 months. We are now set to open the bids on June 7, 2011 (Tomorrow!) This budget includes $15 million in construction spending on the project, which is expected to cost $40.1 Million and span 3 fiscal years. Staffing Levels and Changes Prior Year’s Reductions: During the course of this extra-ordinary recession, we have made a concerted effort to balance the needs of the community with our available resources. The table below shows FY09-FY11 position reductions that have been made in order to balance staffing levels with workloads, and conserve resources where possible. Position Reductions—Economic Downturn Number of Full-Time Equivalent Positions Building Inspection 6.0 FTE City Manager's Office 1.0 FTE Finance Department 1.25 FTE Fire Department 0.5 FTE Information Technology 0.12 FTE Library 0.5 FTE Planning Department 3.85 FTE Total Reductions 13.22 Full Time Equivalent Positions Public Safety Positions (Police & Fire): Prior to the recession, in November 2007, local voters approved increasing our tax levy to add staff to both the Police and Fire Departments. FY11 marked the final year of adding Police Officers funded by the Levy. We have budgeted for, and continue to strive to fill all of the authorized positions in FY12. The levy also approved funding three Battalion Chief positions within the Fire Department, as a result of adding a third Fire Station to the City. After careful consideration and operation of the three stations for nearly two years, we have decided to not hire the Battalion Chief positions in the coming year. We will analyze the need for these positions going forward but will not be levying taxpayers to fund the positions in FY12. In addition to delaying the hiring of Battalion Chiefs, this budget recommends re-allocating duties and eliminating positions related to the Code Enforcement Officer in the Planning Department, and the Recreation Superintendent in the Recreation Department. 14 13 FY12 City Manager’s Recommended Budget City of Bozeman, Montana Recommended Staffing Changes for FY12 Number of Full- Time Equivalent Positions Planning - Code Enforcement Officer (1.0) FTE Recreation - Recreation Superintendent (1.0) FTE Net Change (2.0) FTE The General Fund: The City’s General Fund supports the majority of administration, public safety and public welfare operations. It’s most significant source of revenue comes from local property taxes. As a result, the General Fund’s operating budget and fund balance are critically important to the financial health of the City. This year’s General Fund budget totals $24.1 Million in expenditures, in the following areas: General Fund FY12 Budget Commission $187,466.00 City Manager/Admin 819,576.00 Courts 623,850.00 Attorney 734,555.00 Finance 823,492.00 Facilities 1,416,600.00 Information Technology 982,986.00 Police 7,124,664.00 Fire 5,038,421.00 Public Services Admin 195,352.00 Cemetery 511,756.00 Parks 1,127,817.00 Library 1,702,893.00 Recreation 1,603,550.00 Community Development 349,105.00 Other 879,891.00 TOTAL Expenditures $24,121,974.00 As shown in the following graph, Police and Fire services comprise over 50% of the General Fund’s spending. Funding for the Library and the Recreation facilities and programs are second highest, at 7% each. Recreation funding is boosted this year by the Bogert Pool Capital Improvement project, $382,000. 15 14 FY12 City Manager’s Recommended Budget City of Bozeman, Montana General Fund Unreserved Fund Balance: The City’s Charter requires an established minimum level of General Fund Unreserved Fund Balance, in accordance with the Government Finance Officers’ Association (GFOA) Best Practices. The GFOA significantly changed their Best Practice Recommendation in October 2009. As a result, in May 2010, the Commission increased the required minimum from 12% to 16 2/3%. Under the new GASB 54 requirements, this minimum level becomes the General Fund’s “Committed” Fund Balance. We propose to utilize the amount of General Fund cash above the minimum reserve amount to decrease the FY12 property tax levy. As a result, this budget has in an ending Unreserved Fund Balance of $3.9 Million, or 16.67% of budgeted General Fund revenues. General Fund Concerns: Property Tax Levy: As was done last year, this budget continues to utilize one-time cash (vacancy savings and grant revenue) to lower the property tax levy. While this is often a very prudent use of resources, it is important to note that it is not expected to be available to lower the levy in future years. General Fund Reserve Levels: The Commission has expressed a desire to spend cash savings (amounts above the minimum general fund reserve requirement) to lower the property tax levy (lower property tax revenues.) The effect of this is to also lower the required amount of cash reserve, since reserves are calculated based Commission 1% CM Admin 3%Courts 3% Attorney 3% Finance 3% Facilities 6% IT 4% Police 30% Fire 21% Public Svc 1% Cemetery 2% Parks 5% Library 7% Recreation 7% Other 4% FY12 General Fund Budget Commission CM Admin Courts Attorney Finance Facilities IT Police Fire Public Svc Cemetery Parks Library 16 15 FY12 City Manager’s Recommended Budget City of Bozeman, Montana on the total annual revenues. When money is no longer available to “buy down” the tax levy, we will also be required to increase our amount of reserves. For example, using $500,000 of vacancy savings to lower property taxes, also lowers our cash reserve requirement by $83,335 (16.67% of $500,000.) At the time the vacancy savings is no longer available, we will also need to increase our cash reserves. Capital Funding: We are making headway with significant capital projects outside of the general fund. However, we continue to make cuts to general fund capital expenditures when it comes time to balance the budget. Even though we increased our general fund capital expenditures compared to last year, we fell short of our Capital Improvement Plan goal of 5% of general fund revenues. This budget spends approximately 4% of the general fund resources on capital projects, roughly $1 million. The Capital Plan for next year calls for $1,350,000 in capital spending; and, $1,550,000 in FY14. We are uncertain as to how we’ll be able to fund that level of capital, given our current track-record. Additional Debt: We anticipate borrowing $1.3 Million for the Reconstruction of South 8th Avenue, and approximately $150,000 for the related Special Improvement District bonds for adjacent property owners. While the new Water Treatment Plant will require substantial borrowing through completion (estimated $20M total), we don’t anticipate needing to borrow funds in FY12. We will complete loan documents in FY12 and likely begin borrowing in FY13. This borrowing will be secured by water-system rate-payers. Mill Levy Comparisons Given the City’s measures to return budget savings to the taxpayers, our levy has dropped to 7th for comparable communities in our state. The table below shows the city tax levy for a number of communities in Montana. City 2010 Census Populations FY2011 Mills Levy Rank As a % of Bozeman Levy Missoula 66,788 225.56 1 134% Havre 9,310 219.85 2 130% Livingston 7,044 210.83 3 125% Great Falls 58,505 173.10 4 103% Billings 104,170 171.42 5 102% Kalispell 19,927 170.34 6 101% Bozeman 37,280 168.75 7 100% Belgrade 7,389 152.58 8 90% Helena 28,190 150.69 9 89% Whitefish* 6,357 105.28 10 62% West Yellowstone* 1,271 88.49 11 52% 17 16 FY12 City Manager’s Recommended Budget City of Bozeman, Montana West Yellowstone and Whitefish both utilize Local Option Resort Taxes as an alternative or supplement to property taxes, which the City of Bozeman is currently prohibited from by state law. Residential City Property Taxes for FY10, FY11 and FY12 At the time voters approved the increase in tax levies for Police & Fire positions, the city’s tax levy was 154.18 mills. Adding the approved 30 mills, which were to gradual increased to a total of 30 mills by FY11, would leave taxpayers with an estimated mill levy of 184 mills. The City’s total tax levy has never reached this level, and has been substantially lower than the maximum allowed by law, due to the following items: The City did not immediately utilize the full amount of the 12 Mill Fire Department Staffing Increase due to award of a $948,825 SAFER Grant; that levy will increase to its maximum level in FY13, upon full expiration of the 4-year grant. The City’s FY10 city tax levy was adopted at 170.19 Mills. This was a decrease of 0.97 mills from the prior year. Although the SAFER grant for the year was declining, we credited approximately $510,000 of Police and Fire vacancy savings and mid-year budget cuts, and temporary equipment reductions to reducing the levy in FY10 by 7.44 mills. For FY11, we reduced the adopted levy for the FY11 Safer Grant and Battalion Chief positions, 911 related mills, and an additional $578,990 (7.16 mills.) This resulted in a tax levy of 168.75 mills, over 29 mills ($2.3 Million) lower than our statutory limit. For the FY12 tax year, we have developed the budget with a tax level of 177.75 mills. This is based on the following assumptions: 1. Our property tax valuation increases by 2% over last year. 2. Police Department FY11 vacancy savings totals $567,000, reducing the FY12 levy (6.88 mills). 3. Battalion Chiefs are not hired in FY12, reducing the FY12 levy (3.35 mills). 4. General Fund cash available of $240,000 reduces the FY12 levy (2.91 mills). 5. SAFER Grant benefits the taxpayers ($113,000), reducing the FY12 levy (1.38 mills). 6. 911 Mill reduction is maintained ($741,600), reducing the FY12 levy (9.00 mills). Assessed Market Value FY10 Taxable Value FY10 City Tax Levy = 170.19 FY11 Taxable Value FY11 City Tax Levy = 168.75 FY12 Estimated Taxable Value FY12 Estimated City Tax Levy = 177.75 Median Home ~ $94,000 $2,754 $469 $2,651 $447 $2,651 $471 $150,000 $4,395 $748 $4,230 $714 $4,230 $752 $200,000 $5,860 $997 $5,640 $952 $5,640 $1,003 18 17 FY12 City Manager’s Recommended Budget City of Bozeman, Montana The median home “assessed market value” represents the value on the tax roll for a home within the Bozeman city limits. This is the value of the property after the “homestead exemption” is applied. Median simply means that half of the homes in the city have a higher value and half have a lower value. The median value taxable value is estimated at last year’s level. We anticipate receiving an updated median value from the County Treasurer’s Office this summer. General Taxes - Cost per Mill For FY11, the value of one mill increased 3.2% to $80,783. Taxable values for the city have had an average annual increase of 6.9% for the past 5 years. We are estimating continued decline in growth, to an increase of 2% this year. City residents living in the median residential home will pay approx $2.65 for each mill the city levies. In FY12, that is estimated to total $471 in annual property taxes on the median home. While this is an increase of $24 over last year (5.3% increase), it is still approximately $62.35 (23.53 mills) lower that our statutory maximum. City-wide Street and Tree Maintenance Assessments City property owners pay annual street and tree assessments based on the square footage of the lot they own. These assessments are the major funding for Street Maintenance and Forestry Divisions. With the Commission’s focused goal of addressing deferred maintenance, we are recommending a substantial increase to the Street Maintenance Assessment. The recommended budget is based on a 20% increase in the Street assessment, resulting in an annual assessment of $106.44 for the average sized lot. This increase will fund the following: Continued increase to Curb Replacement Fund (2%) Debt Service Payments for the Reconstruction of South 8th Avenue (7%) Establishment of a Street Reconstruction Fund (8%, ~$230,000 annually) Increase in Operating Budget (3%) The budget recommends no increase to the Tree Maintenance Assessment maintaining an annual assessment of $16.86 for the average sized city lot. Combined, the annual increase over the previous year is $17.74 for owners of an averaged sized lot in the city. Lot Size FY10 Approved 2% Streets & 0% Trees FY11 Approved 5% Streets & 4% Trees FY12 Recommended 20% Streets & 0% Trees Small= 5,000 sq ft. Streets—$56.31 Streets—$59.12 Streets—$70.95 Trees—$10.81 Trees—$11.24 Trees—$11.24 Average = 7,500 sq ft. Streets—$84.48 Streets—$88.70 Streets—$106.44 Trees—$16.22 Trees—$16.86 Trees—$16.86 Large = 10,000 sq ft. Streets—$112.64 Streets—$118.27 Streets—$141.93 19 18 FY12 City Manager’s Recommended Budget City of Bozeman, Montana Trees—$21.63 Trees—$22.50 Trees—$22.50 Water & Sewer Rates City property owners are by-and-large required to utilize the city’s water and sewer treatment systems. The adopted facility plans outline large capital projects will need to be funded in the coming years. With the near-completion of the Water Reclamation Facility construction, and the beginning of the Water Treatment Plant construction, we have updated our 5-year study of both Water and Sewer Rates. We will be presenting this detailed analysis the Commission during the summer, for decision making on rate changes effective September 1, 2011. As with the Street system, we have developed a recommendation that aggressively addresses the issue of deferred pipe maintenance. We have also developed rates that would continue to fund pipe maintenance at currently approved Capital Improvement Plan level, which is what has been incorporated into the FY12 Recommended Budget. Rate Increase Needed Amount Dedicated to Deferred Maintenance Water Rates Sewer Rates Option A: To Fund Current Operations, Capital & Deferred Maintenance *** Budgeted*** ~$600,000/year 3% each year, for the next 5 years 5% each year, for the next 5 years Option B: To Fund Current Operations, Capital & Address Deferred Maintenance over 20 years. ~$900,000/year 5% each year, for the next 5 years 7% each year, for the next 5 years For FY12, a residential customer utilizing 10 hundred cubic feet of water each month, will see an estimated combined monthly increase for these services of $3.06/month, or $36.72 per year, without aggressively addressing the system’s deferred pipe maintenance (Option A.) The financial effects are also described for Option B, below. Because of our inclined- block rate schedules for water services, the increase that residents experience will relate to their individual patterns of water usage (peaks, etc.) Average Residential Customer FY10 Monthly Bill 3.2% Increase Water 10.2% Increase Sewer FY11 Monthly Bill 3.2% Increase Water 10.2% Increase Sewer Option A: FY12 Monthly Bill 3% Increase Water 5% Increase Sewer Option B: FY12 Monthly Bill 5% Increase Water 7% Increase Sewer Water $35.64 per month $36.78 per month $37.88 per month $38.62 per month Sewer $35.57 per month $39.20 per month $41.16 per month $41.95 per month Total $71.21 per month $75.98 per month $79.04 per month $80.57 per month Capital Improvements and their Impact on our Operating Budget 20 19 FY12 City Manager’s Recommended Budget City of Bozeman, Montana The City annually prepares a 5 Year Capital Improvement plan, most recently adopted this past January. The items that are scheduled in that plan each spring become the starting point for budget requests at budget development time. This year, capital expenditures total over $21 Million. These purchases will have varying effects on our operations this year and into the future. See page 218 for a listing of approved capital improvement items. The largest expenditure is $15 Million for construction of the Water Treatment Plant (WTP.) Construction of the Water Treatment Plant will occur at the existing plant site; the existing plant will continue to operate without major modifications or additional staff. Mechanical Improvements at Bogert Pool are expected to lower electricity and chemical costs from their current levels. The construction will be timed for as little “down-time” as possible for pool users. The Reconstruction of South 8th Avenue marks the City’s efforts to correct an infrastructure problem that dates back more than 40 years in our community. In Conclusion There is no doubting the significant impacts this prolonged recession is having on our country and our community. It has required us to cut-back and make-do in areas across the organization. At the same time, we continue to be incredibly optimistic about the future of Bozeman. As a result, you can see that this budget presses forward and provides funding options that can reduce our backlog of deferred maintenance in Water, Sewer, and Street infrastructure. While it may be hard to imagine that Bozeman could be “booming” again sometime soon, we feel we owe it to the community to bring forward options and solutions that will lay the groundwork for continued economic and community development. As always, this spending plan could not have been developed without the input and advice of hundreds of people, from citizens to staff members to Commissioners. We greatly appreciate their assistance in this process, and their participation in the meetings and work-sessions that will lead to its final adoption. Respectfully, _______________________________________ Chris Kukulski, City Manager _______________________________________ Anna Rosenberry, Finance Director 21 47 FY12 City Manager’s Recommended Budget City of Bozeman, Montana FINANCIAL SUMMARY – FY2012 ______________________________________________________________________________________________ CITY OF BOZEMAN FINANCIAL SUMMARY - FISCAL YEAR 2011-2012 General Special Debt Capital Enterprise Internal Permanent All Fund Revenue Service Projects Funds Service Funds Funds Projected Beginning Fund Balance/Working Capital 4,505,743$ 13,538,889$ 3,275,768$ -$ 26,136,613$ 19,185$ 581,071$ 48,057,269$ Estimated Revenues 23,587,268 12,628,429 2,728,815 - 16,092,910 4,274,164 92,000 59,403,586 Less Appropriations 24,121,974 12,326,101 2,669,076 - 30,197,694 4,238,716 - 73,553,561 Increase/(Decrease) in Fund Balance/Working Capital (534,706) 302,328 59,739 - (14,104,784) 35,448 92,000 (14,149,975) Projected Ending Fund Balance/Working Capital 3,971,037$ 13,841,217$ 3,335,507$ -$ 12,031,829$ 54,633$ 673,071$ 33,907,294$ 22 51 FY12 City Manager’s Recommended Budget City of Bozeman, Montana APPROPRIATIONS BY TYPE ___________________________________________________________________ Expenditures, often called “Appropriations,” are classified under one of five major categories: Salaries, Operating Expense, Capital, Debt Service, and Transfers. The graph below shows the relative percentage of FY12 budgeted expenditures for these five major categories for all funds, combined. In governmental agencies, salaries, wages and benefits normally represent the largest of these categories. However, due to the significant investment in infrastructure, cities have a much higher percentage of the budget devoted to operating costs than most other governmental agencies. Transportation projects are often included under contracted services, which is an operating cost. APPROPRIATIONS BY TYPE, GENERAL FUND ONLY—Using those same classifications of expenditure type, the relative percentages of budgeted expenditures for the General Fund are shown below. As you can see, the General Fund is comprised of a much higher percentage of Personnel & Benefit costs compared to all funds, as a whole. The General Fund supports very little capital improvements, compared to all funds, as a whole. Salaries & Benefits 32% Operating 28% Capital 29% Debt Service 7% Transfers 4% Appropriations by Type -All Funds -FY12 Salaries & Benefits 64% Operations 28% Capital 4% Debt Service 1% Transfers 3% Appropriations by Type -General Fund -FY12 23 52 FY12 City Manager’s Recommended Budget City of Bozeman, Montana APPROPRIATIONS BY FUND ___________________________________________________________________ As shown, Enterprise Funds and the General Fund account for 74% of the total expenditures of the city. The General Fund is the city’s primary operating account for general government operations. Enterprise funds consist of water, wastewater, solid waste, and parking funds. These funds operate on a self- supporting basis. Special revenue funds, totaling 17% of appropriations, include a variety of tax supported funds including funds supporting major employer retirement contributions, health insurance premiums, impact fees and liability insurance. Community development block grant monies, the city’s gas tax allocation, and street and tree maintenance districts are also included. Debt service, internal service, and trust and agency funds make up the remainder of the city’s appropriations. General Fund 33% Special Revenue 17% Debt Service 3% Capital Projects 0% Enterprise Funds 41% Internal Service 6% Permanent Funds 0% Appropriations by Fund -FY12 24 53 FY12 City Manager’s Recommended Budget City of Bozeman, Montana REVENUES BY SOURCE ___________________________________________________________________ As shown, Charges for Services and Property Taxes account for 72% of the total revenues of the city. The majority of Charges for Services (44%) are derived from the City’s utilities (Enterprise funds) consisting of water, wastewater, solid waste, and parking services. Property Taxes (28%) are primarily to the benefit of the General Fund. This year, due to the construction of the Water Treatment Plant, Other Financing Sources are a large source of cash (8%). REVENUES BY SOURCE, GENERAL FUND ONLY—Using those same classifications of revenue sources, the relative percentages of estimated revenues for the General Fund are shown below. As you can see, the General Fund is comprised of a much more reliant on Property Taxes and Intergovernmental revenue than all funds, as a whole. Property Taxes 28% Special Assessments 3% Licenses & Permits 2% Inter- governmental 11% Charges for Services 44% Fines and Forfeitures 3%Interest Income 1% Other Revenues 0%Other Financing Sources 8% Revenues by Source -All Funds -FY12 Property Taxes 51% Licenses & Permits 1% Inter- governmental 25% Charges for Services 9%Fines and Forfeitures 5% Other Financing Sources 9% Revenues by Source -General Fund -FY12 25 85 FY12 City Manager’s Recommended Budget City of Bozeman, Montana GENERAL GOVERNMENT ___________________________________________________________________ The City’s General Government section includes the following departments: City Commission City Manager Municipal Court City Attorney Finance Planning Facilities Management Information Technology These functions generally provide administrative and technical services across the organization, and deliver related services to citizens. The combined financial information for this section is summarized below: GENERAL GOVERNMENT TOTALS FY10 ACTUALS FY11 APPROVED FY11 AMEND FY12 RECOMM $ CHANGE % CHANGE Staffing: Full-Time Equivalents 56.85 58.48 58.48 0% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries, Benefits & Overtime 3,599,996 3,853,549 - 3,866,688 13,139 0% 2000 - 7599 Operating 1,792,743 2,085,867 - 2,040,861 (45,006) -2% 8000 - 8999 Capital 44,823 198,800 - 301,500 102,700 52% 9000 - 9699 Debt Service 81,054 150,000 - 150,000 - 9900 - 9999 Transfers - - - - - Total All Categories $5,518,616 $6,288,216 $ - $6,359,049 $ 70,833 1% The details of each department are included on the following pages. Salaries, Benefits & Overtime 61% Operating 32% Capital 5% Debt Service 2% Transfers 0% GENERAL GOVERNMENT 26 120  FY12 City Manager’s Recommended Budget  City of Bozeman, Montana   PUBLIC SAFETY   ___________________________________________________________________  The City’s Public Safety section includes the following functions:    • Police  • Fire  • Building Inspection  • Parking    These functions serve to protect lives and property in the city, and deliver related services to citizens.   The combined financial information for this section is summarized below: PUBLIC SAFETY FY10 ACTUALS FY11 APPROVED FY11 AMEND FY12 RECOMM $ CHANGE %  CHANGE  Staffing:  Full‐Time Equivalents  122.30 127.80 1.00 128.30 0% EXPENDITURES BY CATEGORY        Category      1000 ‐ 1199 Salaries & Benefits  $10,081,112 $9,856,300 - $9,918,223 $61,923 1% 2000 ‐ 7599 Operating  2,595,144 1,787,939 18,630 1,584,099 (222,470) -12% 8000 ‐ 8999 Capital  809,700 804,000 - 156,000 (648,000) -81% 9000 ‐ 9699 Debt Service  - - - - - 9900 ‐ 9999 Transfers  112,806 250,000 - 390,000 140,000 56%   Total All Categories  $13,598,762 $12,698,239 $18,630 $12,048,322 ($668,547) -5%        Salaries &  Benefits  83% Operating 13% Capital 1% Debt Service 0%Transfers 3% PUBLIC SAFETY 27 139 FY12 City Manager’s Recommended Budget City of Bozeman, Montana PUBLIC SERVICES ___________________________________________________________________ The City’s Public Services section includes the following functions, oftentimes described as “public works”: Public Services Administration Streets Water Plant Water Operations Wastewater Operations Water Reclamation Facility (Wastewater Plant) Solid Waste Collection Solid Waste Recycling Vehicle Maintenance These functions serve to maintain and provide public infrastructure within in the city, and deliver related services to citizens. The combined financial information for this section is summarized below: PUBLIC SERVICES FY10 ACTUALS FY11 APPROVED FY11 AMEND FY12 RECOMM $ CHANGE % CHANGE Staffing: Full-Time Equivalents 96.52 97.52 - 96.52 -1% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $6,185,096 $6,191,387 - $6,269,707 $78,320 1% 2000 - 7599 Operating 20,879,041 7,893,973 18,700 8,056,913 144,240 2% 8000 - 8999 Capital 22,019,344 30,681,124 550,750 20,203,996 (11,027,878) -35% 9000 - 9699 Debt Service 631,263 517,916 - 1,904,000 1,386,084 9900 - 9999 Transfers 17,529,841 10,515 - 59,550 49,035 Total All Categories $67,244,585 $45,294,915 $569,450 $36,494,166 ($9,370,199) -20% Salaries, Benefits & Overtime 17%Operating 22% Capital 56%Debt Service 5% Transfers 0% FY12 PUBLIC SERVICES 28 182 FY12 City Manager’s Recommended Budget City of Bozeman, Montana PUBLIC WELFARE ___________________________________________________________________ The City’s Public Welfare section includes the following functions: Cemetery Parks Forestry Library Recreation Community Development These functions serve to maintain facilities and provide services to citizens in areas often described as “quality of life.” The combined financial information for this section is summarized below: PUBLIC WELFARE FY10 ACTUALS FY11 APPROVED FY11 AMEND FY12 RECOMM $ CHANGE % CHANGE Staffing: Full-Time Equivalents 62.46 60.96 1.00 62.46 2% EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime $2,985,090 $3,334,530 - $3,620,189 $285,659 9% 2000 - 7599 Operating 1,871,492 3,175,398 14,850 3,378,359 188,111 6% 8000 - 8999 Capital 2,009,583 332,000 50,300 540,000 157,700 41% 9000 - 9699 Debt Service - - - - - 0% 9900 - 9999 Transfers 535,636 442,188 - 424,878 (17,310) -4% Total All Categories $7,401,801 $7,284,116 65,150 $7,963,426 614,160 8% Salaries & Benefits 46% Operating 42% Capital 7%Debt Service 0% Transfers 5% FY12 PUBLIC WELFARE 29 207 FY12 City Manager’s Recommended Budget City of Bozeman, Montana OTHER ___________________________________________________________________ This section of the budget includes the following functions: Non-Departmental General Obligation Bonds Special Improvement District & Tax Increment District Bonds Many of these budgeted items are not specific to an existing city department or function, or are related to bond payments for community infrastructure. The combined financial information for this section is summarized below: OTHER FY10 ACTUALS FY11 APPROVED FY11 AMEND FY12 RECOMM $ CHANGE % CHANGE Staffing: Full-Time Equivalents - - - - EXPENDITURES BY CATEGORY Category 1000 - 1199 Salaries & Overtime - - - - - 0% 2000 - 7599 Operating $3,717,831 $5,631,646 - $5,809,291 $177,645 3% 8000 - 8999 Capital 55,198 - - - - 9000 - 9699 Debt Service 1,818,157 2,664,864 - 2,669,076 4,212 0% 9900 - 9999 Transfers 5,888,166 4,188,285 - 2,355,219 (1,833,066) -44% Total All Categories $11,479,352 $12,484,795 - $10,833,586 ($1,651,209) -13% Salaries, Benefits & Overtime 0% Operating 53% Capital 0% Debt Service 25% Transfers 22% FY12 OTHER 30