HomeMy WebLinkAboutAward of bid to Walker Construction for City Shops Complex, 814 North Bozeman Ave..pdf Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Facility Services Superintendent
Chuck Winn, Assistant City Manager
SUBJECT: Award of bid to Walker Construction Inc., for the remodel and renovation of
the City Shop Complex at 814 North Bozeman Ave.
MEETING DATE: June 6, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign the award of bid to Walker
Construction Inc., for remodel and renovation of the City Shop Complex at 814 North Bozeman
Ave. The base bid, which includes Alternate #1, is $254,950.00.
BACKGROUND: A pre-bid walk through for this project was conducted on May 13. Four
contractors attended. Bids were opened on this project on May 24. Two bids were received on
the project. The proposals were reviewed by the architect and a recommendation for award was
received.
This project follows on the heels of the construction of the new Vehicle Maintenance Facility.
Money was identified in that budget for renovations and repairs at the Shop Complex once
Vehicle Maintenance moved to their new building.
The work will address a number of deficiencies with the current shop configuration. There are
no Americans With Disabilities Act (ADA) accessible restrooms on-site. The amenities for our
female employees do not meet our current or anticipated future needs. The project will add
women’s accessible restrooms and a locker room sized for the number of current and some
future female staff members.
Addition restroom fixtures will be added to the men’s restroom and ADA improvements will be
made. A uni-sex accessible shower will be installed. The Information Technology equipment is
not secured and will now be housed in a secured facility closet.
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The work also includes some reallocation of space to address the over-crowded conditions
resulting from the multiple departments housed at the shops. The Parks Division took over the
old mechanics space which opened up some areas that will be remodeled for priorities identified
by the departments on site. The old inventory room will be converted into a break room and
training room. A centrally located plans and plat room will be designated which will make the
information more accessible to staff and the public and will free up some office space.
Also scheduled are some energy improvements for both comfort, and long term energy savings.
There are multiple ceiling hung heaters throughout the building that will be replaced with forced
air high efficiency natural gas furnaces.
FISCAL EFFECTS: The original budget for the Vehicle Maintenance Building and HRDC
Bus Barn included $340,000.00 for the renovation of the existing Shop Complex once Vehicle
Maintenance moved into their new facility. This money was set aside from the project budget
for the Vehicle Maintenance work so the full amount will now be used for this project.
The sources and use of funds chart that was developed for the Vehicle Maintenance Shop is
listed here to provide an overview of the funding sources for the shops remodel. These are now
general numbers because there will be no HB 645 funds used for the shops remodel.
Under the “Use” category the $340,000.00 for the remodel is listed as the Remodel of the
Current Site.
City Vehicle Maintenance Shop
Source:
Water Fund - Fill Station $ 330,000
Water Fund - From $1.5M CIP Approved Project $ 350,000
Wastewater Fund - From $1.5M CIP Approved Project $ 350,000
Stimulus Dollars - HB645 $ 277,672
Insurance Proceeds Fund 186 - FEMA Tree Event $ 249,000
Water & Sewer Funds - 2 Vacant Water/Sewer Positions, 2 Years $ 202,764
Forestry Fund $ 100,000
Total: $ 1,859,436
Use:
Project Construction $ 1,036,200
Remodel of Current Site $ 340,000
Site Work $ 268,500
Arch, Eng, Building Permits, Impact Fees $ 147,361
Water Fill Station Equipment $ 50,000
IT Equipment $ 15,000
Site Plan COA without Deviations $ 2,375
Total: $ 1,859,436
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Shops Complex Remodel Project Budget
Walker Contract $254,950.00
Plan Review Fee $599.30
Permit Fee $927.50
Water Inspection $100.00
Sewer Inspection $20.00
Architectural Fees $19,999.00
Advertising and Printing $5,000.00
Contingency Fund $34,986.00
Furniture, Fixtures,
Equipment and Owner
Provided Items $23,418.20
TOTAL $340,000.00
The Walker bid shows Alternate #2, in the amount of $36,600.00, which is to replace 6 overhead
garage doors with newer more energy efficient units. The contractor has been asked to hold this
price and should all the money not be spent in the dollar figures shown, or another source of
funds identified this work will be added through a change order.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Notice of Award Letter
Report compiled on: May, 25, 2011
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NOTICE OF AWARD
PROJECT: ARCHITECT:
City of Bozeman Shops Remodel Dowling Sandholm Architects
814 North Bozeman Ave. 2042 Stadium Drive, Suite 2
Bozeman, MT 59715 Bozeman, MT 59715
OWNER: CONTRACTOR:
City of Bozeman Walker Construction Inc
P.O. Box 1230 270 Floss Flat Rd. Ste A
Bozeman, MT 59771 Belgrade, MT 59714
DATE: May 25th, 2011 ARCHITECT’S PROJECT NO: 11-384
You are notified that your Bid dated May 24, 2011 for the above Project has been considered. You are the
Successful Bidder and are awarded a Contract for the work included in the base bid. Alternate #2 will be kept as
priced, as the Owner may award it at a later date as a change order.
The Contract Price is Two Hundred Fifty-Four, Nine Hundred Fifty Dollars and zero cents ($254,950.00).
Please deliver to the Architect, with copies to the Owner, an executed Agreement and required Bonds and Proof of
Insurance within thirty (30) days of receipt of this Notice of Award. Failure to comply with these conditions will
entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.
Additional sets of Contract Documents will be made available upon request to the Architect.
City of Bozeman
OWNER BY DATE
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