HomeMy WebLinkAboutprofessional services agreement with Dowling Sandholm Architects for remodel of City Shops Complex.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Facilities Director
Chuck Winn, Assistant City Manager
SUBJECT: Award of bid for Architectural Contract to Dowling Sandholm Architects
for the remodel of the City Shop Complex.
MEETING DATE: May 2, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to sign a professional services
agreement contract with Dowling Sandholm Architects for the Design and Contract
Administration for the remodel of the City Shop Complex at 814 North Bozeman. The contract
is in the amount of $19,999.00.
BACKGROUND: The long term plan to address the crowded conditions at the City Shop
Complex included the construction of the Vehicle Maintenance Building and the relocation of
their operation to the lower yard to free up space at the Shop Complex. Now that Vehicle
Maintenance is up and running various divisions at the shops have moved into the old garage
space and other areas that were freed up with the moving of work space and office space.
The next step is a reallocation of space in the Shops for some needed improvements. A women’s
restroom and locker room will be constructed along with additional restroom space for the men’s
area. A training room and break room will be carved out of the old inventory area. Accessibility
needs will be addressed in restrooms and general building areas.
Plans are being refined and the project will be bid in May for the remodel of the Shop Complex.
UNRESOLVED ISSUES: None at this time. We will accomplish as much as we can with the
money budgeted for the project. Long term there will be other improvements needed at the
facility.
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ALTERNATIVES: As suggested by the City Commission
FISCAL EFFECTS: The Architectural costs will be paid for out the money allocated for the
Shops Remodel. Following is the chart for the Sources and Use of Funds that was prepared by
the Finance Department for the Vehicle Maintenance Building Project. Under the “Use”
heading, $340,000 is shown for the Remodel of the Current Site.
During construction of the Vehicle Maintenance Building this money was set outside of that
construction budget and will now be used for the Shop – Current Site – remodel. The full
$340,000 will be used to pay for the Shop Complex Remodel and related soft costs.
The dollar amounts shown in this chart far exceed the cost of this project. The information is
included only to show that money has already been allocated for this remodel and we will
accomplish as much as we can with the money budgeted to improve the working conditions and
overall efficiency of the current Shop facility.
City Vehicle Maintenance Shop
Source:
Water Fund - Fill Station $ 330,000
Water Fund - From $1.5M CIP Approved Project $ 350,000
Wastewater Fund - From $1.5M CIP Approved Project $ 350,000
Stimulus Dollars - HB645 $ 277,672
Insurance Proceeds Fund 186 - FEMA Tree Event $ 249,000
Water & Sewer Funds - 2 Vacant Water/Sewer Positions, 2 Years $ 202,764
Forestry Fund $ 100,000
Total: $ 1,859,436
Use:
Project Construction $ 1,036,200
Remodel of Current Site $ 340,000
Site Work $ 268,500
Arch, Eng, Building Permits, Impact Fees $ 147,361
Water Fill Station Equipment $ 50,000
IT Equipment $ 15,000
Site Plan COA without Deviations $ 2,375
Total: $ 1,859,436
Attachments: Professional Services Agreement
Report compiled on: April 21, 2011
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