HomeMy WebLinkAboutRight-of-Way Documents and Construction Permits for 11th & College Roundabout Project.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian Heaston, Project Engineer
Richard Hixson, City Engineer
Chuck Winn, Assistant City Manager
SUBJECT: Authorize the City Manager to Execute Right-of-Way Documents and Temporary
Construction Permits at a Total Cost of $160,428.20 for the 11th/College Roundabout
Construction Project.
MEETING DATE: May 2, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to Execute Right-of-Way Documents
and Temporary Construction Permits at a Total Cost of $160,428.20 for the 11th/College
Roundabout Construction Project.
BACKGROUND: Right-of-way documents are provided as attached to formalize the
necessary right-of-way for the roundabout facility and will be recorded with the county Clerk &
Recorder. Each of the four affected properties at the intersection has executed their respective
documents as Grantor. Once fully executed by the City Manager, these documents will be
recorded at the Clerk & Recorder which will formally establish the right-of-way necessary to
construct the roundabout.
Temporary Construction Permits are provided as attached to establish an area outside of the
designated right-of-way which is used to facilitate construction. During the public hearing on
March 8, 2010 the City Commission authorized the City Manager to sign Right-of-Way
Agreements with the affected property owners at a total cost to the city of $154,050.00. At this
time, facility design was 65% complete. Additional temporary construction permit area became
necessary in the northeast and southeast quadrants of the intersection as the plans were refined to
100% and approved by MDT. However, the required right-of-way area has not changed since
the Right-of-Way agreements were signed, only the temporary construction permit area.
Compensation for the additional construction permit area is proposed to occur at the square-foot
value specified in the Right-of-Way Agreements for these properties. When calculated over the
larger area, an additional cost of $6,378.20 is borne to the project.
UNRESOLVED ISSUES: Payment for the right-of-way and temporary construction permits
is pending Commission award of the roundabout construction contract.
The area required in temporary construction permit is larger than initially contemplated when the
Right-of-Way Agreements for the project were signed. All affected property owners have
43
executed the temporary construction permits indicating their approval of the larger area. By
approving this consent item, the Commission accepts the additional $6,378.20 required to
construct the roundabout.
ALTERNATIVES: As recommended by the Commission.
FISCAL EFFECTS: Street Impact Fees will cover the $160,428.20 expense of the right-of-way
and construction permits for the roundabout project.
There are sufficient dollars available in the SIF fund to complete the right-of-way expense of the
project without creating a negative position in the fund, or within the 5-year CIP schedule.
Attachments: (1) Quit Claim Deed; (3) Public Street & Utility Easements; (4) Temporary
Construction Permits
Report compiled on: April 21, 2011
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63