HomeMy WebLinkAbout03-23-11 Minutes, Board of Ethics111111711 Iiii,
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Please Note: The audio recording of this meeting is available in the folder
http:/ fvveblinkbozeman .net/WebLink6,✓b /lol /1(J tS'Rowl a.svx These minutes are not wordfor
ivord and should he considered in addition to the audio of the meeting.
The Board of Ethics of the City of Bozeman met in the Gallatin room, City Hall at 121 North
Rouse on Wednesday, March 23, 2011 Present were board members Melissa Frost and Mary
Jane McGarity as well as City Attorney Greg Sullivan.
A. Meeting Called to Order
Melissa Frost called the meeting to order at 4:10 p.m.
B. Public Comment
Melissa Frost opened public comment,
No person commented as no people were present.
Melissa Frost closed public comment.
C. Disclosure of information or comments received.
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D. New member orientation for Mary Jane McGarity
The board and staff discussed and reviewed the following:
0 Explanation of disclosure requirements.
• Not a formal orientation — go through the code.
• Mary Jane McGarity has completed the online ethics course.
• Reviewed staff support — Greg Sullivan and Aimee Kissel
• Flistory of the board — ethics training program, ethics handbook, revisions to ethics code,
financial disclosure form creation/review, retaliation/whistleblower provision, webpage
• Main function of the board as quasi-judicial hearing board
• Eventually set up mock trial
• Review of city code of ethics
• City email needs set up for Mary Jane McGarity
• Make sure expired members have been removed from the city email
• Mel Frost to reset her expired password on a city computer
• Review of using city of Bozeman email
• Greg Sullivan's role as staff support for the board in section 1.30 of code of ethics
• City Attorney opinions —
• Webpage, email, budget as additional support, past minutes
• Duties and responsibilities of ethics board: Yearly advisory board and staff member
training, created financial disclosure statement, determination of who should file
statement — who are major financial decision makers?
• Review of standards of conduct
• Review of how the board came about revising the standards of conduct and ideas on how
the code of ethics needs revised by the board in the future
• Stories from real life as examples
• Thoughts regarding an upcoming mock trial to help the board determine how a hearing
would work
• Advisory board to Commission — don't actually make final decisions
• Section 1.90 — Board can make a finding that someone did or did not violate code of
ethics.
• Both members will read through the latest version of the Code of Ethics before the next
meeting.
E. Determine next steps of the board
Next meeting agenda go over goals / tasks
o Review of conflict of interest provisions
• Work plan
• Next winter's ethics training
• Examine webpage — update
• Mock Board trial
The board decided to continue meeting on the third Wednesday of each month at 4 p.m.
The next meeting will take place April 20, 2011 at 4 p.m.
F. Review On-line Ethics Training
• Comments received back from folks who took the training — mostly positive
• A few comments questioned the wording of the questions — one question was changed
per the comment
• A few felt the training was not worthwhile
• Different, creative ways to provide yearly training
• In person training is important
• Aimee to forward all emails in one PDF to board of ethics members to review
G. Old Business
a Discussion regarding skill sets preferred for recruitment of a third board member
H. Adjourn
Melissa Frost adjourned the meeting at 5:33 p.m.
ssa Frost, Board Chairperson
Prepared by-