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HomeMy WebLinkAbout11- Gallatin Project Consortium request for funding from OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramMemorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 On behalf of the Gallatin Project Consortium, the City of Bozeman is submitting a request for funding to the U.S. Department of Justice, Office of Violence Against Women in response to the OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program (Catalog of Federal Domestic Assistance number 16.589) request for proposals. The partner agencies involved in this Gallatin Project Consortium initiative include: HAVEN, a non-profit, non - governmental program serving victims of domestic violence, sexual assault, dating violence and stalking. The Gallatin Counly Court Appointed Special Advocate/Guardian Ad Litem Program a non-profit organization of volunteer Guardians ad Litern serving as advocates for abused and neglected children. Hearts and Homes Family Resource Network, a non-governmental, non-profit, grass roots agency providing emergency childcare and related services to victims of domestic violence, sexual assault, dating violence and stalking. City of Bozeman, serving the City of Bozeman with sworn law enforcement and sexual assault/domestic violence prosecution. Montana State University VOICE Center (LActim Options In Cam us Environment). a non-profit victims service center supporting and serving victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking throughout the campus community. Sexual Assault Counseling Cente a non-profit, non-governmental program serving victims of sexual assault, dating violence and stalking. The Gallatin Project Consortium was established in 1997 for the purpose of focusing the collaborative efforts of community agencies and local governments on the unique needs of victims of domestic violence. In 2008, the Project's scope was expanded to include victims of sexual assault, dating violence and stalking. This "Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking" builds upon the many successes achieved by the Gallatin Project Consortium during the past 14 years and incorporates lessons learned during these many years of protecting and serving the most vulnerable members of our rural communities. This grant application was completed with each member contributing input and information from their respective programs and collaborating to ensure the greatest possible success of the project as a whole. Representatives from ALL collaborating agencies listed above attended at least two project planning and development meetings and some, including the City of Bozeman, HAVEN and Hearts and Homes attended four. Every collaborator reviewed and commented on several MOU, narrative and budget revisions during the course of preparing the application; and all were responsible for providing information specific to their programs, Page I I Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 `Rural Response' members who will either carry out or be responsible for their organization's role in carrying out the work of this project are Rich McLane, Project Director, Bozeman Police Department, Marty Kent, Deputy Chief of Police, Bozeman Police Department. ❖ Greg Sullivan, City Attorney, City of Bozeman, ❖ Annie Roonie, Prosecutor, Bozeman City Attorney's Office. Ken Stocks, Grants Specialist, Finance Department, City of Bozeman. Christina Powell, Director, Sexual Assault Counseling Center. ❖ Stacey Lyons, Director, HAVEN. ❖ Krystal Sherrill, Legal Advocate, HAVEN. ❖ Anita Nybo, Co-director, CASA/GAL. Nancy Mitchell, Co-director, CASA/GAL. ❖ Jenny Ryan, Director, Hearts and Homes. Alanna Sherstad, Director, Montana State University VOICE Center. Each agency has specific responsibilities and contributes resources to the project. As the needs of one group change or others are identified, 'Rural Response' members maintain the flexibility to expand their contributions to the project or to request assistance in order to maintain the strength of the entire project while continuing to meet the goals and objectives of the grant. Each member agrees to accept and carry out the provisions included below. City of l3ozeman(Founding Member of the Gallatin P[plect Consortium): The City of Bozeman accepted responsibility for coordinating development of the grant proposal and will serve as the lead agency. Project Director Rich McLane (Officer-in- Charge of the Detective Division, Bozeman Police Department), facilitated two, community-wide meetings among MOU collaborators. The purpose of these meetings was to reach consensus on project need, scope and approach, Grants Specialist Ken Stocks was assigned responsibility for drafting instruments required for grant proposal submission for review and approval by MOU collaborators. The City of Bozeman has determined that most tasks and responsibilities, especially those related to project management, are within the course of the regular scope of work and are, therefore, not assigned to grant funds. Exceptions include OVW-training time for sworn law enforcement staff (excluding the Project Director) and personnel costs for the Domestic Violence/Sexual Assault Prosecutor and VictimNVitness Advocate. Responsibilities • Project Management. • Financial Management (Project Director/Grants Specialist). • Grant Administration (Grants Specialist). • Prepare and submit reports (Project Director/Grants Specialist). • Coordination with MOU collaborators to ensure goals, objectives and tasks are completed in a timely manner (Project Director). • Assign work and monitor performance of Domestic Violence-Sexual Assault Prosecutor funder through this grant (City Attorney). Page 12 Memorandum of Understanding OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; March 9, 2011 • Assign work and monitor performance of Victim/Witness Advocate hired with grant funds (City Attorney). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (Project Director, Prosecutor, DV Prosecutor, VNV Advocate and at least one additional police officer as assigned by the Deputy Chief of Police). • Coordinate development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of DV, SA, Dating Violence and Stalking. (DV Prosecutor, V/W Advocate, Project Director, City Attorney, and Deputy Chief of Police). • Serve as 'trained trainers' to other MOU collaborators, prosecutor staff, Bozeman Police Department, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting victims. (Project Director, DV Prosecutor, VAAI Advocate). • Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving these groups (DV Prosecutor, V/W Advocate). • Compile and maintain data base of all project activities and outcomes (V/W Advocate, Grants Specialist). • Provide physical site for project administration. • Apply best practices developed above in the prosecution of all misdemeanor domestic violence cases occurring within the City of Bozeman (DV Prosecutor). • Apply best practices and increased services to victims as identified and developed through OVW training/TA resources and commitment of grant resources such as counseling and support (VAA/ Advocate). • Provide interpreter services for Persons with Limited English Proficiency (Deputy Chief of Police). Resources • Staff including Project Director, City Attorney, sworn law enforcement officers, police information specialists and Finance Department Liaison. • Office space, communications, computer access and file management. • Use of vehicles for transportation of victims and witnesses when necessary and appropriate. • Disposable office supplies, printing and copying. • Prosecution services including prosecutor and all support services. • LEP telephone interpreter services. H"EN (Founding Member of Gallatin Project Consortium). Responsibilities (Note: all direct costs to HAVEN resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)- • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Assign work and monitor performance of Legal Advocate (Director), Page 13 Memorandum of Understanding. OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 • Assign work and monitor performance of Community Education Specialist (Director). • Participate in, or approve staff participation in OVVV-sponsored training and technical assistance and serve as 'trained trainers' for improving victim services, providing community outreach and advocacy specific to domestic violence (Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the 'lead reviewer' for instruments related to services for victims of domestic violence (Director), • Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation (Director). • Strengthen victims' services provided by HAVEN based on project outcomes, training and technical assistance including: • Emergency shelter services. • 2417 Crisis Hotline. • Legal Advocacy, including assistance in obtaining temporary and permanent orders of protection (process will be expedited and victims protection increased based on training/TA and outcomes of project) (Director). • Improve format and approach for group discussion sessions based on training, technical assistance and other instruments developed through this project, • Continue providing individual counseling for victims of domestic violence. o Plan, prepare and conduct community outreach, education, awareness events, professional trainings and workshops incorporating best practices and approaches developed through OVW training/TA and project activities (Director and staff). Resources -- • Assign qualified staff as needed for the successful completion of the project consistent with project goals and objectives, specifically in support of training, community outreach and advocacy, • Provide office space and administrative capacities. • Provide access to and work with community networks developed during HAVEN's many years of service to the community, especially for the planning and presentation of community training and advocacy events. Court Appointed Special Advocates/Guardian Ad Litem Program (CASAIGAL) (Foundina member of the Gallatin Project Consortiumh Responsibilities (Note: all direct costs to CASA/GAL resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Co- Directors). Page 14 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; March 9, 2011 • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Co-directors). • Serve as 'trained trainers' exporting best practices and improved approaches for serving children and youth victims of domestic violence and sexual assault to the 59 trained CASA/GAL volunteers and 25 attorneys currently donating time to CASA/GAL (Co-directors). • Assist with community outreach and advocacy (Co-directors), • Provide statistical data of services provided to assist in establishing baseline and monitoring levels of service through this project (Co-directors). • Assist with review and revision of all victims service protocols, policies and procedures (Co-Directors), • Assist with project evaluation (Co-Director). Resources- Assign qualified personnel to provide CASA/Guardian Ad Litem advocacy services, training, community outreach and education. 59 trained volunteers and 25 attorneys able to assist with community outreach and education. Montana State University Victims fttlons In Campus Environment MICE) Center (a now member of the Gallatin Prooect Consortium part icigating for the first time In a GPC Initiative): Responsibilities (Note the VOICE Center is an MSU sponsored victims service organization. VOICE Director Alanna Sherstad determined that all tasks, responsibilities and resources assigned to this project were within the course of her regular scope of work and, therefore, no costs incurred by participating in this project are charged to grant funds).— • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Attend OVW-sponsored advanced professional training for victims services providers and serve as a 'trained trainer' to other MOU collaborators, the MSU campus population and throughout the community, - including remote portions of Gallatin County (Director). • Assist with the development of community education presentations and development of effective training modules and modifying as needed to specific concerns of primary target group served by MSU: women in their late teens and early twenties, especially training and education enhancing safety and providing protection by preventing sexual assault and stalking, or responding immediately and effectively to incidents of assault or stalking (Director). • Assist with developing statistical baseline of services currently provided and providing additional data relevant to SA/DV, stalking and dating violence necessary to determine effectiveness of the project. • Provide outreach to underserved populations within the campus community and assist the DV Prosecutor with determining if there is a disparity in levels of Page 15 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 service provided to underserved populations and develop mitigation plan and approach to address documented/suspected disparities (Director). Coordinate design of fact sheets, brochures, flyers and similar instruments for distribution at community presentations, training sessions and similar events; or for distribution through electronic/internee media for enhancing services and improving protection and prevention for former and potential victims of domestic violence, sexual assault, dating violence and stalking (Director), Assist with project evaluation, especially regarding impact upon campus community (Director). Resources- • Office space, communications and administrative capacities. • Staff, faculty and departmental support within the IVISU community. • Contribute qualified personnel to prepare and conduct trainings and presentations as needed to achieve grant goals and objectives, • Coordinate with other IVISU resources to ensure project implementation consistent with vision and purpose of the project. • Capacity to conduct outreach to underserved populations to determine best approaches and practices for providing increased levels of service regarding sexual assault, domestic violence, dating violence and stalking. • Contribute qualified personnel for IT, commercial design and graphics and similar technical tasks related to brochure development and social media/web-based outreach. • Capacity to coordinate with qualified personnel to assist in evaluating current policies and procedures, recommend revisions/modifications• identify gaps in services and similar technical and professional tasks necessary to develop and sustain an effective approach and best practices for the prevention of domestic violence, sexual assault, dating violence and stalking; and enhance protection and security for victims of violence against women. Hearts and Homes (a founding member of the Gallatin Project Consortium): Responsibilities (Note: all direct costs to Hearts and Homes resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)- - Prepare for and participate in quarterly meetings of the 'Rural Project' (Co- Directors). • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Director). • Provide emergency child care services to victims of domestic violence, sexual assault, dating violence and stalking facilitating victim participation in other services provided under this proposal while protecting victims and children from further harm (Director). • Assist with project evaluation. • Assist with data collection and maintenance. Page 16 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 • Participate in community education and outreach.... events. , Resources- Physical resources, including office and program space.. Qualified staff assigned to project. Sexual Assault Counseling Center a founding member of the Gallatin Pro'ect Consortium): Responsibilities (Note: all direct costs to SACC resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines) -- • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Assign work and monitor performance of Community Education Specialist (Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the `lead reviewer' for instruments related to services for victims of sexual assault (director).. • Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation (Director). Resources— • Qualified staff. • Access to community support services. • 24 -hour crisis line. • Access to medical support services. We, the undersigned representatives of the organizations listed above are authorized to enter into this Memorandum of Understanding and designate the Planning and Development team members of the Gallatin Project Consortium: Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking. Furthermore, we understand and accept the roles listed above and are fully committed to working together to achieve the project's stated goals and objectives. Each of the undersigned approves the content of this application Including the proposed budget. RON== ris lukulski, City Manager, City of Bozeman Date: Stacey Lyons, C G a } V �_... Anita Nybo, Co- Director, ---s — � � ----. Date: Dater Page 17 Memorandum of Understanding: OVVV Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 Nancy Mitchell, Co-Director, nna Sherstad, Director, VOICE i � - I � Jenny Ryan,lbirector, Hearts and Homes Date: 4r Christina Powell, Director, SACC Date'. Page 18 Contact Center hours of operation are Monday-Friday from 7:00 A.M. to 9:00 P.M. Eastern Time. The following application tracking information was generated by the system: Grants.gov Tracking GRANTI 0828866 Number: Applicant DUNS: 08-370-5293 Submitter's Name: Kenneth W Stocks CFDA Number: 16,589 CFDA Description: Rural Domestic Violence, Dating Violence, Sexual Assa W Funding Opportunity OVW-2011-2907 Number: Funding Opportunity OVW Fiscal Year 2011 Rural Sexual Assault, Domestic V' Description : a Agency Name: Office of Violence Against Women Application Name of City of Bozeman this Submission: Date/Time of Receipt: 2011.03.17 11:02 AM, EDT TRACK MY APPLICATION — To check the status of this application, please click the link below: https://appi,yO7.g rants. gov/appl /checkSingleAppiStatus.faces?tracking num=GRANT10828866 It is suggested you Save and/or Print this response for your records. Grant Application Package Opportunity Title: Offering Agency: CFDA Number CFDA Description: Opportunity Number. Competition ID: Opportunity Open Date; Opportunity Close Date: Agency Contact* o VW:F:i �..l Year 2011 Rural Sexual Assault, Domestic Vio Office of Vi olence Against Women 'R Domestic Violence, Dating Violence, Sexual Assaul OVW-2011-2907 02/07/2 03/22/2011 OVW Main Line 202-307-6026 OVW,Rural@usdoj.gov This electronic grants application Is intended to be used to apply for the specific Federal funding opportunity referenced here. If the Federal funding opportunity listed is not the opportunity for which you want to apply, close this application package by clicking on the "Cancer button at the top of this screen. You will then need to locate the correct Federal funding opportunity, download Its application and then apply. This opportunity Is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or tribal government, academia, or other type of organization. * Application Filing Name: Fcit of Bo zeman wocurnents L)ocuments vocuments tor Application for Federal Assistance (SF-424) Assurances for Non-Construction Programs (Sr-42 Disclosure of Lobbying Activities (SF-LLL) Budget Narrative Attachment Form Project Narrative Attachment Form instrucuons I Enter a name for the application In the Application Filing Name field. - This application can be completed in its entirety offline; however, you will need to login to the Grants.gov website during the submission process. - You can save your application at any time by clicking the "Save" button at the top of your screen, - The 'Save & Submit" button will not be functional until all required data fields in the application are completed and you clicked on the "Check Package for Errors" button and confirmed all data required data fields are completed. Open and complete all of the documents listed In the "Mandatory Documents" boa. Complete the SF-4U form first - it is recommended that the SF-424 form be the first form completed for the application package. Data entered on the SF-424 will populate data fields in other mandatory and optional forms and the user cannot enter data in these fields, - The forms listed in the "Mandatory Documents" box and "Optional Documents" may be predefined forms, such as SF-424, forms where a document needs to be attached, such as the Project Narrative or a combination of both. "Mandatory Documents" are required for this application. "Optional Documents" can be used to provide additional support for this application or may be required for specific types of grant activity. Reference the application package instructions for more information regarding 'Optional Documents". - To open and complete a form, simply click on the form's name to select the Rom and Than dick on the => button. This will move the document to the appropriate "Documents for Submission' box and the form will be automatically added to your application package. To view the form, scroll down the screen or select the form name and dick on the "Open Form" button to begin completing the required data fields. To remove a form/document from the 'Documents for Submission" box, dick the document name to select it, and then click the <= button. This will return the formidocument to the "Mandatory Documents "" or "Optional Documents" box. - All documents listed in the "Mandatory Documents" box must be moved to the "Mandatory Documents for Submission" box, When you open a required form, the fields which must be completed are highlighted in yellow with a red border. Optional fields and completed fields are displayed in while. If you enter invalid or incomplete information in a field, you will receive an error message. Click the "Save & SubmW button to submit your application to Grants.gov. - Once you have properly completed all required documents and attached any required or optional documentation, save the completed application by clicking on the "Save button. - Click on the "Check Package for Errors" button to ensure that you have completed all required data fields. Correct any errors or if none are found, save the application package. The "Save & Submit" button will become active, click on the "Save & Submit" button to begin the application submission process. You will be taken to the applicant login page to enter your Grants.gov usememe and password. Follow all onscreen instructions for submission. Move Form to Complete Move Form to Delete Move Farm to Submission teal Move Form to Delete OMB Number: 4040-0004 Expiration Date: 03/3112012 I Application for Federal Assistance SF-424 I 1. Type of Submission: 2. Type of Application: If Revision, select appropriate letter(s): Preapplication nX New F I Application [ continuation Other (specify): Changed/Corrected Application n Revision 3. Date Received: 4, Applicant Identifier. 1 03/1712011 1 7 1 6a. Federal Entity Identifier; I 5b. Federal Award Identifier: IT State Use Only 6. Date Received by State: E:== 1 7. State Application Identifier: 8. APPLICANT INFORMATION 'a. Legal Name: 'City of Bozeman b. Employer/Taxpayer Identification Number (EINITIN): c. Organizational DUN& 81-6001238 110837052930000 RIF-T.-r. k =7 'Streett Street2: , City: County/Parish: ' State: Province: * Country: 'Zip I Postal Code: 9. Organizational Unit I Department Name: Division Name: Suffix:. Title: !Grants Specialist Organizational Affiliation: I F—i-ance, Department Telephone Number: 1406 582-2940 Fax Number: F 406 582-2339 1 - Email: lkstocks@bozeman.net Application for Federal Assistance SF -424 * 9. Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: Office of Violence Against Women 11. Catalog of Federal Domestic Assistance Number. 76.5 C FDA Title= Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program * 12. Funding Opportunity Number OVW- 2011 -2907 *Title: 0VW Fiscal Year 2011 Rural Sexual. Assault, Domestic Violence, Dating Violence and Stalking Assistance Program 13. Competition Identification Number Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): �ALLATZta COUNTY t AP - 2010 grant ovW 2010 -x Ad A,*,<hwr:7 peleteAttachment View Attachment * 15. Descriptive Title of Applicants Project: Gallatin Project Consortium: Rural Project to End Violence Against Women Attach supporting documents as specified in agency instructions. Add Attachments I D} f Attachments Vi Attachments Application for Federal Assistance SF -424 16, Congressional Districts Of. "a. Applicant -000 b. Program /Project MT�000 Attach an additional list of ProgramlProject Congressional Districts if needed. Add Attachment c. F t4r9 {:; 17. Proposed Project: * a. Start Date: IEEE ° b, End pate: 09/3q/2g14 18. Estimated Funding (S): ' a. Federal 575, 781.00 b. Applicant 0 04 " c. State 0.00 * d. Local 0.00 ' e. Other 0.00 ' f. Program Income 0.00 'g. TOTAL 579,781.00 19. Is Application Subject to Review By State Under Executive Order 12372 Process? ® a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review.. 0 c. Program is not covered by E.O. 12372. ' 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) Yes 0 No If ""Yes ", provide explanation and attach 6.c .,�. a I1rnaa rl'P Vie AttaiJifmint 21. *By signing this application, I certify (1) to the statements contained in the list of certifleations** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may s ubject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) 0 — I AGREE — The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. * First Name: Chris Middle Name: * Last Name: Knkulski Suffix: *Title; city Manager 'Telephone Number '406 582- 2.306 Fax Number: 406 582 --2339 *Email; ckukulski @bozeman.net `Signature of Authorized Representative: lKenneth Stocks • Date Signed: otn2ot r ATTACHMENTS FORM Instructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format and named as specified in the Guidelines. Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details. 1) Please attach Attachment I IFINANCE City of Bozeman .do x [Delete Attachment] [77tew Attachment 2) Please attach Attachment 2 isummary data sheet .docx 1 Dele Attachment I F Atachment:j 3) Please attach Attachment 3 lAbs tTact 3-16.docx JMI;auha L Delete Attachm=ent LView , Atta chment - , I 4) Please attach Attachment 4 Re!eteA"ch View Attachment [MM0=U-p=df ""dachrnel')t 5) Please attach Attachment 5 _PeleteA"chm View Attachment Chr non-supplant.pdf . 1 6) Please attach Attachment 6 . . ........ [Rural Eligibility Determi Delete Attachma�n�tj =View Attachment 7) Please attach Attachment 7 GALLATIN COUNTY MAP - 2010 g A(:xi � tn' "hment [7t)elej!�Attachme uwew Attachment 8) Please attach Attachment a Add Attachment lete Attach 9) Please attach Attachment 9 Add Atta chment PwIete Attachrnerrt V ciwle 10) Please attach Attachment 10 A Attachment Allachmem 11) Please attach Attachment 11 A d d Attachment rJolete Attu tlment Vpevv ATtzllhm�rd 12) Please attach Attachment 12 Add Attachm;;Fl Epok I I .... '��Ow AffachmTl 13) Please attach Attachment 13 Add Attachment [ - V I jo v A f t a c 1, 14) Please attach Attachment 14 L d f7elete Atta ,, E viT AttaChlm-'L] 15) Please attach Attachment 15 Add Attachment 1 FT ale Afl-ichT ul e „a” -] Project Narrative File(s) * Mandatory Project Narrative File Rename: INARRATIVE.docx E DeleMandatory Project Nar=mtiveRl, I Vie, Mandatory Project Narrative File To add more Project Narrative File attachments, please use the attachment buttons below. Add Optional Project Narrative File warrafw - 'mjecl Nan , :e E-, i:"] E, e " 0 P 110 n a 1 � n I Budget Narrative File(s) * Mandatory Budget Narrative Filename: kdget.pdf I IDelete Mandatory Budget Narrative [View Mandatory Budget Narrative To add more Budget Narrative attachments, please use the attachment buttons below. I Add Optional �� t l Budget Narrative I � 111-17 CITIO, OMB Approval No.: 4040.0007 Expiration Date: 07/3012010 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden forth is collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives, & Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (0 the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 5, Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R, 900, Subpart F), 6, Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Will comply, or has already complied, with the requirements of Titles 11 and 111 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. & Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 4248 (Rev. 7-971 Authorized for Local Reproduction Prescribed by OMS Circular A-102 g� Will comply, aa applicable, with the provisions of the Davis- Bacon Act (40 U.8.C. §§276oto27Ge7). the Copeland Act (4OU.8.C§276u and 18V.S.C,§D74). and the Contract Work Hours and Safety Standards Act (40 U,G.C. §§327' 333), regarding labor standards for federally-assisted uonotructiunembagreememWs. 10 Will comply, if applicable, with flood insurance purchase requirements uf Section 1D2(a)of the Flood Disaster Protection Act of107D(P.L93-234) which requires recipients ino special flood hazard area to participate inthe program and to purchase flood insurance if the total cost of insurable construction and acquisition is $1O,O00mrmore. 1t. Will comply with environmental standards which may he prescribed pursuant mo the following: (e) institution of environmental quality control measures under the National Environmental Policy Act mf1B89(Pl.91-190and Executive Order (EO) notification mfviolating facilities pursuant *oE(J11738;(c) protection uywetlands pursuant tnEO1199D;(d) evaluation mf flood hazards im 8nodp|minoim accordance with B211988;(e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act mf1872<15U.S.C.§§1431etseql;(f) conformity of Federal actions ho State (Clean Air) Implementation Plans under Section 170(n)of the Clean AJrActuf1955,as amended (42U.S.C.§g74O1atmaq.)|(g) protection nf underground sources uf drinking water under the Safe Drinking Water Act nf1B74.ms amended (P.LQB-523); and, (h) protection nf endangered species under the Endangered Species Act o/1873.as amended (P.LR8~ 12� Will comply with the Wild and Scenic Rivers Act mf 1968(10U.8�. §§ 1271 et seq> related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 1n0cf the National Historic Preservation Act of1866,on amended (1&U.O.C. §470),EO11593 (idenUfioabonand protection of historic pmpertiem),and the Archaeological and Historic Preservation Art of 1974 (18 U.S.C. §§469a-I otseq.). 14, Will comply with P.LS3'348 regarding the protection of human subjects involved im research, development, and related activities supported hy this award ofassistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P,L 88-544. as amended, 7 U.&C. §§2131 a\ snq.) pertaining gm the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award ufassistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42U,S/;.§048O1etaeq.)which prohibits the use of lead-based paint in construction or nehmb}UtoNnonf residence structures. 17� Will cause to be performed the required financial and compliance audits hnaccordance with the Single Audit Act Amendments o[199G and OMB Circular No. A-133, "Audits mf States, Local Governments, and Non-Pmfit Organizations." 1& Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program, ~ SIGNATURE OF AUTHORIZED CERT OFFICIAL [Kenneth Stocks 'APPLICANT ORGANIZAT * TITLE [C manager ::1 * DATE SUBMITTED F ity of Bozeman Standard Form 424B (Rev. 7-97) Back DISCLOSURE OF LOBBYING ACTIVITIES Approved by 01111113 Complete this form to disclose lobbying activities pursuant to 31 U.S,C.1362 0348 - 0046 I .'" Type of Federal Action: 2. * Status of Federal Action: 3. * Report Type: a. contract ❑' a. bid /offerfapplication A. initial filing }(� b, grant n b. Initial award, © b. material change c, cooperative agreement El c. post -award d. loan a, loan guarantee f. loan insurance 4. Name and Address of Reporting Entity: ®Prime ®SubAWardee Name City of Bozeman streel i Street 2 PO sox 7230 'City Bozeman Steers MT: Montana Zip 59771 -1,238 Congressional District, If known: MT" 6 if P:f?pCk9°iing Entity in ltOA CS Suba"i'6? ardee, Enter Name a ne AddresF o 6. * Federal Department[Agency': 7. * Federal Program Name/Description: Department of ,justice /OVW Rural Domestic Violence, Dating Violence, Sexual Asnault, and Stalking Aasi. stance Progr.m CFDA Number, Wapplicable: 16.509 8. Federal Action Number, if known; 9. Award Amount, if known: 10, a. Name and Address of lobbying Registrant: Prefix . F+rsf Name N /A Middle Name `Last Name N/A Sufi " Sfreaf I Street 2 C2y State 71p b. Individual Perforating Services (including address if different from No. toa) Prefix •1 =erst Name N/A Middle Name "Last Name N/A suffix " $beat t Street 2 Ciry Stater Zip Information requested thmugh this form is authorized by title 3t U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the fiorabove when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This infomiaton will be reported to the Congress sam"rinually and will be available for public. inspection Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not mops than $100,000 for each such failure. * Signature; Kenaoth Stocks * Name: Prefix � 'First Name F � Middle Name Mr. Chris ' Last Name Suffix Kukulski Title: city Manager Telephone No.: 406 582 -2306 Date: 03/17/2011 _ _ standard Fetm- t1ip�A� 1 City VfBooeman/OVVV Fiscal Year ZQII Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program The City has written accounting policies and procedures. These policies ensure that all funds awarded under this program will be accounted for separately and distinctly from other sources of revenue and are available for review upon request. Internal controls are audited annually, The city has gone more than a decade without a single finding of 'significant deficiency' or 'material weakness.' Internal controls include review and signed approval of all submitted invoices by the grant or contract Project Director, further review and recommendation for payment/cla rifi cation by the assigned Grants Administrator, and final approval by the Controller prior to submittal to the City Commission for public hearing and authorization of payment. Additional internal controls for staff partially funded through federal grants include maintenance of daily logs documenting time ontask. The City's record retention policy requires maintenance of grant and contract files for eight years following the term ofthe grant or contract. Other annually audited records are maintained for at least five years following the end uf the fiscal year in which the transaction occurred. The City adopts standards promulgated by the Montana Department of Commerce and revises as necessary. Anna Rosenberry, CPA Finance Director City of Bozeman, Montana 121 N. Rouse Avenue PO Box 1230 Bozeman, MT 59771 406-582-232S City of Bozeman/OVW Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking: March 15, 2011 1-. Summary Data Sheet: Authorized Representative: Chris Kukulski, City Manager, City of Bozeman, MT. PO Box 1230, 121 N. Rouse, Bozeman, MT 59771 (406) 582-2306 ckukulski@bozeman.net Grant Point-of-Contact: Kenneth Stocks, Grants Specialist, Finance Department, City of Bozeman PO Box 1230, 121 N. Rouse, Bozeman, MT 59771 (406) 582-2940 kstocks@bozernan.net The City of Bozeman has expended more than $500,000 in federal funds during the past fiscal year. The fiscal year begins October I' and ends September 30 The City of Bozeman is not a current OVW Rural program grantee, Project Title: Gallatin Project Consortium: Rural Project to Stop Violence Against Women Amount Requested: Service Area: All services funded through this grant will be provided throughout Gallatin County, MT. No project partner is a current Rural Program grantee. Compensated partners are: Hearts and Homes Family Resource Network 3316 West Babcock Bozeman, MT 59718 (406) 585-8544 PO Box 752 Bozeman, MT 59771 (406) 586-7689 CASA/GAL 615S.16 Ih Bozeman, MT 59715 (406) 582-2051 Sexual Assault Counseling Center 421 E. Peach Bozeman, MT 59715 (406) 587-7511 Percentage of budget that will meaningfully address sexual assault: 28% City of Bozeman/Gallatin Project Consortium: Rural Project Abstract (FY 2011 OVW DV/SA) Abstract: The City of Bozeman is requesting $579,781 from the U.S. Department of Justice, Office on Violence against Women, for an FY 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program. If awarded, grant funds will be used to increase staffing, attend and conduct training, and enhance services to victims of violence against women. 29% of funds requested will directly address sexual assault. Services will be provided throughout Gallatin County. Community collaborators signatory to the MOU adopted dining the planning and development of this proposal include five victims services organization (Montana State University VOICE Center, HAVEN, Sexual Assault Counseling Center, Hearts and Homes and Court Appointed Special Advocates/Guardian ad Litem) three of which are NGO,s. All collaborators are members of the Gallatin Project Consortium established in 1996 through a previous OVW-sponsored project and all are bound by the vision of establishing and sustaining a community where our women and children are free from fear of violence, sexual assault and intimidation. Progress towards this vision will be made by accomplishing the following goals and objectives: • Goal # 1: Protect ALL victims from further harm by dealing directly, effectively and immediately with every occurrence of sexual assault, domestic violence, dating violence and stalking throughout Gallatin County. • Goal #2: Expand capacities to identify, assess and appropriately respond to victims of sexual assault, domestic violence, dating violence and stalking throughout Gallatin County while sustaining and enhancing services currently provided to ALL victims of violence against women. Goal 1; Objective 1: Revise and adopt policies, procedures or protocols that enhance victim safety. Objective 2: Attend OVW-sponsored training and serve as 'trained trainers.' Objective 3: Assist victims with obtaining orders of protection. Goal 2; Objective 1: Increase levels of service provided to victims. Objective 2: Provide outreach and conduct training in every community within Gallatin County with a population of 1,000 or more. This project addresses the geographical isolation and economic constraints faced by victims in rural communities; strengthens MSU's program addressing stalking; will identify underserved populations in Year I and enhance services to these populations in Years 2-3; dedicates more than 25% of funds requested specifically to services for victims of sexual assault; and includes a comprehensive outreach effort to the most rural regions of Gallatin County. Increased staff includes a dedicated DV/SA Prosecutor, Victims Advocate, Community Education Specialist and 0.5 FTE for a Legal Advocate. Nearly $23,000 is requested for training. Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; March 9, 2011 On behalf of the Gallatin Project Consortium, the City of Bozeman is submitting a request for funding to the U.S. Department of Justice, Office of Violence Against Women in response to the OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program (Catalog of Federal Domestic Assistance number 16.589) request for proposals. The partner agencies involved in this Gallatin Project Consortium initiative include: HAVEN, a non-profit, non-governmental program serving victims of domestic violence, sexual assault, dating violence and stalking. The Gallatin County Court Appointed Special Advocate/Guardian Ad LItem Program a non-profit organization of volunteer Guardians ad Litem serving as advocates for abused and neglected children. Hearts and Homes Family Resource Network, a non-governmental, non-profit, grass roots agency providing emergency childcare and related services to victims of domestic violence, sexual assault, dating violence and stalking. City of Bozeman, serving the City of Bozeman with swom law enforcement and sexual assault(domestic violence prosecution. ' Montana State University VOICE Center (Victim Options In Campus Envlronmen% a non-profit victims service center supporting and serving victims of Domestic Violence, Sexual Assault, Dating Violence and Stalking throughout the campus community, Sexual Assault Counseling Cente a non- profit, non-govemmental program serving victims of sexual assault, dating violence and stalking. The Gallatin Project Consortium was established in 1997 for the purpose of focusing the collaborative efforts of community agencies and local governments on the unique needs of victims of domestic violence. In 2008, the Project's scope was expanded to include victims of sexual assault, dating violence and stalking. This 'Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault, Domestic Violence, Dating Violence and Stalking" builds upon the many successes achieved by the Gallatin Project Consortium during the past 14 years and incorporates lessons learned during these many years of protecting and serving the most vulnerable members of our rural communities. This grant application was completed with each member contributing input and information from their respective programs and collaborating to ensure the greatest possible success of the project as a whole. Representatives from ALL collaborating agencies listed above attended at least two project planning and development meetings and some, including the City of Bozeman, HAVEN and Hearts and Homes attended four. Every collaborator reviewed and commented on several MOU, narrative and budget revisions during the course of preparing the application, and all were responsible for providing information specific to their programs. Page I 1 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgranvGallatin Project Consortium, Bozeman, MT; March 9, 2011 `Rural Response' members who will either carry out or be responsible for their organization's role in carrying out the work of this project are Rich McLane, Project Director, Bozeman Police Department. Marty Kent, Deputy Chief of Police, Bozeman Police Department. Greg Sullivan, City Attorney, City of Bozeman, Annie Roonie, Prosecutor, Bozeman City Attorney's Office. ❖ Ken Stocks, Grants Specialist, Finance Department, City of Bozeman. ❖ Christina Powell, Director, Sexual Assault Counseling Center. 4'- Stacey Lyons, Director, HAVEN. Krystal Sherrill, Legal Advocate, HAVEN. ❖ Anita Nybo, Co-director, CASA/GAL. Nancy Mitchell, Co-director, CASAIGAL. Jenny Ryan, Director, Hearts and Homes. + Alanna Sherstad, Director, Montana State University VOICE Center, Each agency has specific responsibilities and contributes resources to the project. As the needs of one group change or others are identified, 'Rural Response' members maintain the flexibility to expand their contributions to the project or to request assistance in order to maintain the strength of the entire project while continuing to meet the goals and objectives of the grant. Each member agrees to accept and carry out the provisions included below: Cfty of Bozeman (Foundlng Member of the Gallatin Pro ect Consortium): The City of Bozeman accepted responsibility for coordinating development of the grant proposal and will serve as the lead agency. Project Director Rich McLane (Officer-in- Charge of the Detective Division, Bozeman Police Department), facilitated two, community-wide meetings among MOU collaborators. The purpose of these meetings was to reach consensus on project need, scope and approach. Grants Specialist Ken Stocks was assigned responsibility for drafting instruments required for grant proposal submission for review and approval by MOU collaborators. The City of Bozeman has determined that most tasks and responsibilities, especially those related to project management, are within the course of the regular scope of work and are, therefore, not assigned to grant funds. Exceptions include OVW-training time for sworn law enforcement staff (excluding the Project Director) and personnel costs for the Domestic Violence/Sexual Assault Prosecutor and Victim/Witness Advocate. Responsibilities • Project Management. • Financial Management (Project Director/Grants Specialist). • Grant Administration (Grants Specialist). • Prepare and submit reports (Project Director/Grants Specialist). • Coordination with MOU collaborators to ensure goals, objectives and tasks are completed in a timely manner (Project Director), • Assign work and monitor performance of Domestic Violence-Sexual Assault Prosecutor funder through this grant (City Attorney). Page 12 Memorandum of Understanding: OVW Fiscal Year2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; March 9, 2011 • Assign work and monitor performance of Victim/Witness Advocate hired with grant funds (City Attorney). • Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (Project Director, Prosecutor, DV Prosecutor, VI\N Advocate and at least one additional police officer as assigned by the Deputy Chief of Police). • Coordinate development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of DV, SA, Dating Violence and Stalking. (DV Prosecutor, V/W Advocate, Project Director, City Attorney, and Deputy Chief of Police). • Serve as 'trained trainers' to other MOU collaborators, prosecutor staff, Bozeman Police Department, local governments and other community organizations that may potentially benefit from training and outreach, especially organizations serving or supporting victims. (Project Director, DV Prosecutor, V/W Advocate). • Maintain data and identify any gaps in service, over re presentation, or under- representation within underserved populations and develop approach for better serving these groups (DV Prosecutor, V1W Advocate). • Compile and maintain data base of all project activities and outcomes (V/W Advocate, Grants Specialist). • Provide physical site for project administration. • Apply best practices developed above in the prosecution of all misdemeanor domestic violence cases occurring within the City of Bozeman (DV Prosecutor), • Apply best practices and increased services to victims as identified and developed through OVW training/TA resources and commitment of grant resources such as counseling and support (V/W Advocate). • Provide interpreter services for Persons with Limited English Proficiency (Deputy Chief of Police). Resources Staff including Project Director, City Attorney, sworn law enforcement officers, police information specialists and Finance Department Liaison. Office space, communications, computer access and file management. Use of vehicles for transportation of victims and witnesses when necessary and appropriate. Disposable office supplies, printing and copying. Prosecution services including prosecutor and all support services. LEP telephone interpreter services. HAVEN[ (Founding Member of the Gallatin Pro Ject Consortium): Responsibilities (Note: all direct costs to HAVEN resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)- • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). • Assign work and monitor performance of Legal Advocate (Director). Page 13 Memorandum of Understanding: OVVV Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance PrograrnlGailatin Project Consortium, Bozeman, MT; March 9, 2011 • Assign work and monitor performance of Community Education, Specialist (Director). • Participate in, or approve staff participation in OVVV-sponsored training and technical assistance and serve as 'trained trainers' for improving victim services, providing community outreach and advocacy specific to domestic violence (Director). Assist with review and revision of all victims services protocols, policies and procedures and serve as the 'lead reviewer' for instruments related to services for victims of domestic violence (Director). Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). a Assist with project evaluation (Director), a Strengthen victims' services provided by HAVEN based on project outcomes, training and technical assistance including • Emergency shelter services. • 24/7 Crisis Hotline. • Legal Advocacy, including assistance in obtaining temporary and permanent orders of protection (process will be expedited and victims protection, increased based on training/TA and outcomes of project) (Director). • Improve format and approach for group discussion sessions based on training, technical assistance and other instruments developed through this project. • Continue providing individual counseling for victims of domestic violence. o Plan, prepare and conduct community outreach, education, awareness events, professional trainings and workshops incorporating best practices and approaches developed through OVW train"ingfTA and project activities (Director and staff). Resources -- • Assign qualified staff as needed for the successful completion of the project consistent with project goals and objectives, specifically in support of training, community outreach and advocacy. • Provide office space and administrative capacities. • Provide access to and work with community networks developed during HAVEN's many years of service to the community, especially for the planning and presentation of community training and advocacy events. Court Appointed Special Advocates/Guardian Ad Litem Piro ram (CASAIGAL) 1-Founding member of the Gallatin - Project Consortium): Responsibilities (Note: all direct costs to CASA/GAL resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)— Prepare for and participate in quarterly meetings of the 'Rural Project' (Co- Directors), Page 14 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault Domestic Violence, Dating Violence and Stalking Assistance Program/Gallatin Project Consortium, Bozeman, MT; March 9, 2011 • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Co-directors). • Serve as 'trained trainers' exporting best practices and improved approaches for serving children and youth victims of domestic violence and sexual assault to the 59 trained CASAIGAL volunteers and 25 attorneys currently donating time to CASA/GAL (Co-directors). • Assist with community outreach and advocacy (Co-directors). • Provide statistical data of services provided to assist in establishing baseline and monitoring levels of service through this project (Co-directors). • Assist with review and revision of all victims service protocols, policies and procedures (Co-Directors). • Assist with project evaluation (Co-Director). Resources- * Assign qualified personnel to provide CASA/Guardian Ad Litem advocacy services, training, community outreach and education. * 59 trained volunteers and 25 attorneys able to assist with community outreach and education. Montana State UnIversIty Victims Options In Campus Environment W010E) Responsibilities (Note: the VOICE Center is an MSU sponsored victims service organization. VOICE Director Alanna Sherstad determined that all tasks, responsibilities and resources assigned to this project were within the course of her regular scope of work and, therefore, no costs incurred by participating in this project are charged to grant funds).— Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). Attend OVW-sponsored advanced professional training for victims services providers and serve as a 'trained trainer' to other MOU collaborators, the MSU campus population and throughout the community, including remote portions of Gallatin County (Director). Assist with the development of community education presentations and development of effective training modules and modifying as needed to specific concerns of primary target group served by MSU: women in their late teens and early twenties, especially training and education enhancing safety and providing protection by preventing sexual assault and stalking, or responding immediately and effectively to incidents of assault or stalking (Director). * Assist with developing statistical baseline of services currently provided and providing additional data relevant to SA/DV, stalking and dating violence necessary to determine effectiveness of the project, * Provide outreach to underserved populations within the campus community and assist the DV Prosecutor with determining if there is a disparity in levels of Page 15 Memorandum of Understanding: OVW Fiscal Year 2011 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program Gallatin Project Consortium, Bozeman, MT; March 9, 2011 service provided to underserved populations and develop mitigation plan and approach to address documented/suspected disparities (Director). • Coordinate design of fact sheets, brochures, flyers and similar instruments for distribution at community presentations, training sessions and similar events; or for distribution through electron ic/internet media for enhancing services and improving protection and prevention for former and potential victims of domestic violence, sexual assault, dating violence and stalking (Director). • Assist with project evaluation, especially regarding impact upon campus community (Director). Resources- • Office space, communications and administrative capacities. • Staff, faculty and departmental support within the MSU community. • Contribute qualified personnel to prepare and conduct trainings and presentations as needed to achieve grant goals and objectives. • Coordinate with other MSU resources to ensure project implementation consistent with vision and purpose of the project. • Capacity to conduct outreach to underserved populations to determine best approaches and practices for providing increased levels of service regarding sexual assault, domestic violence, dating violence and stalking. • Contribute qualified personnel for IT, commercial design and graphics and similar technical tasks related to brochure development and social medialweb-based outreach. • Capacity to coordinate with qualified personnel to assist in evaluating current policies and procedures; recommend revisions/modifications; identify gaps in services and similar technical and professional tasks necessary to develop and sustain an effective approach and best practices for the prevention of domestic violence, sexual assault, dating violence and stalking; and enhance protection and security for victims of violence against women. Hearts and Homes (a founding member of the Gallatin Protect CGnsorl:lluft Responsibilities (Note: all direct costs to Hearts and Homes resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines) -- • Prepare for and participate in quarterly meetings of the 'Rural Project (Co- Directors). • Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Director)- • Provide emergency child care services to victims of domestic violence, sexual assault, dating violence and stalking facilitating victim participation in other services provided under this proposal while protecting victims and children from further harm (Director). • Assist with project evaluation. • Assist with data collection and maintenance. Page 16 Memorandum of Understanding: OVW Fiscal Year 2011 Rural SexuatAssault, Domestic Violence, Dating Violence and Stalking Assistance ProgramlGallatin Project Consortium, Bozeman, MT; March 9, 2011 0 Participate in community education and outreach events. Resources- • Physical resources including office and program space. • Qualified staff assigned to project. Sexual Assault Counseling Center a founding member of the Gallatin e ct Consortium): Responsibilities (Note: all direct costs to SACC resulting from participation in this grant proposal are assigned to grant funds consistent with the NOFA and Guidelines)– • Prepare for and participate in quarterly meetings of the 'Rural Project' (Director), • Assign work and monitor performance of Community Education Specialist (Director). • Assist with review and revision of all victims services protocols, policies and procedures and serve as the 'lead reviewer for instruments related to services for victims of sexual assault (Director). • Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation (Director). Resources— a Qualified staff. • Access to community support services. • 24-hour crisis line. • Access to medical support services. We, the undersigned representatives of the organizations listed above are authorized to enter Into this Memorandum of Understanding and designate the Planning and Development team members of the Gallatin Project Consortium: Rural Response for Protecting Child, Youth and Adult Victims of Sexual Assault Domestic Violence, Dating Violence and Stalking. Furthermore, we understand and accept the roles listed above and are fully committed to working together to achieve the project's stated goals and objectives. Each of the undersigned approves the content of this application Including the proposed budget,. q_ Chris Kukulski, City Manager, City of Bozeman Date: Stacey Lyonsiirect6r,-RAVEN Date: Anita Nybo, Co- Director, 8ASA/GAL Date: Page 17 Memorandum of Understanding: OVW Fiscal Year 20 Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program Gallatin Project Consortium, Bozeman, MT; March 9, 2091 Nancy Mitchdll, Co-Director, CASA/GAL Date: -1 Z1 A)4nna Sherstad, Director, VOICE Date 'L�a� ---- . Jenny Ryan j / Dire tor, Hearts and Homes Date: A Christina Powell, Director, SACC Date: Page 0 8 CITY OF BOZEMAN Bozeman, Montana March 15, 2011 Office on Violence Against Women: The City of Bozeman certifies that any funds awarded through the FY 2011 OVW Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance program will be used to supplement existing funds for program activities and will not replace nonfederal funds that have been appropriated for the purpose of providing services to victims of domestic violence, sexual assault, dating violence, stalking and child victimization. The City understands that supplanting violations can result hna range ofpenalties, including suspension of future funds under this program, suspension or debarment from federal grants, racuupmentof monies provided under this K8OA, and civil and/or criminal penalties. Sincerely, ~ Chris Kukulski City Manager 8metodJreso 12I N.IOose Ave. P (4061582-2 300 Mailing address: 1�[/. Box l23O Fax: (40h) S8I'2344 xnzcmno`olomtanu9o77l 1230 IDD;(fVo)582-23301 HRSA - Rural Health Grants Eligibility Advisor - Vers sources � 1,i r Fcn" cac� G .t U: ns L SchoL ,-in— Rural Health Grants Eligibility Advisor Rural Grants Program Home About Geographic Eligibility for Rural Health Grant Programs Guidanceslonline applications for Rural Health Grant Programs Resources for Business on 2.0 Page I of I Search out P SA Check Rural Health Grants Eligibility: Select a County State orTerrilary: Montana County or equivalent: Gallatin County Reset (or: Check Rutal Health Grants Ellab ChLby- Address Yeal All locations In this county (Gallatin County, Montana) are eligible for Rural Health Grants. Health care providers who provide services in geographic areas that are defined as Rural Health area are eligible to apply for Rural Health Grants. HRSNs Office of Rural Health Policy ran provide more information on the Rural Health Grants, For more information: Office of Rural Health P National 4§1ing of eligible colintic5 and census tracts Ash 9uastlmn I VFg&M & PJa jPflV4CVP*11C 1 gJcclalme ]Acretslb JIL http://datawarchouse.hrsa.gov/RLiralAdvisor/RuraillealthAdvisor.aspx 3 3/11/2011 0 311. rel WR "I'Mmm Gallatin Count. N Boundaries V 'C 4.� Co* -f-li- Ar•z Features A OW f Townsend e T61tq Ilarrtsiaro Be &Mao 'Shcridaa D elk -- t:ardinir CepkeVirty-siInT Cate 1Vew 3'041i %starve Se C rer 1H Miles across Cl ose 1 MONTANA POPULATION PROJECTIONS Percent Change between Census 2000 and NPA Projections for 2030 TOTAL POPULATION MONTANA PERCENT CHANGE: 33% ftarrlera *asset, 444% Waists Shkoldon (313.� Tdo -19% -24% 4% Flhdfw ZV R .1v 'knoss Aft � 0 fk.�_ 1 +5% cmuwm Talon, 4WK -2% lye Beaverhead Percent Change In Population r _Ir_:� Loss of Population 01 10100 10.1 fa 25.0 W"' Of 50.1'. or More �Z C.—MM, RIkokk GROWTH RATE PROJECTION FOR GALLATIN COUNTY 86% TO 2030, HIGHEST IN THE STATE OF MONTANA THE GALLATIN PROJECT OVW FY10 Application / OVW-2010-X0320-MT-WR Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program Casco" Fergus I ,t wwoko +1% GOTMU -7% Alit -16% Basin -1T% Pr" f. Meagher wtw 1 Rostokud +20% : — Fallen Fallen 4 Tre"t" -14% ;on- .14% Custer Sweet 1ew �yaoontaos C49M 4U% 418% 446%�, " - Big floor lkowdorFbw Carter _12% cWton 50 25 0 . . ...... — ------ IGO --y MrIes 04 Waists Shkoldon (313.� Tdo -19% -24% 4% Flhdfw ZV R .1v 'knoss Aft � 0 fk.�_ 1 +5% cmuwm Talon, 4WK -2% lye Beaverhead Percent Change In Population r _Ir_:� Loss of Population 01 10100 10.1 fa 25.0 W"' Of 50.1'. or More �Z C.—MM, RIkokk GROWTH RATE PROJECTION FOR GALLATIN COUNTY 86% TO 2030, HIGHEST IN THE STATE OF MONTANA THE GALLATIN PROJECT OVW FY10 Application / OVW-2010-X0320-MT-WR Rural Domestic Violence, Dating Violence, Sexual Assault, and Stalking Assistance Program City of Bozeman/Gallatin Project Consortium: CIVW Rural SA/DV: March 15, 2011 101. Project Narrative —A: Purpose/Geographic Area Served: The 'Rural Project to End Violence Against Women' will provide services to victims of sexual assault, domestic violence, dating violence and stalking throughout the 2,600 square miles encompassed by Gallatin County. 89,513 people live in the County, 37,280 of who live in Bozeman (2010 Census). Since the 2000 Census, Bozeman's population increased 35.5% and Gallatin County's population increased 32%. Other population centers within Gallatin County include Belgrade (pop. 8,485; 8 miles west of Bozeman), Manhattan (pop. 1,649; 20 miles west of Bozeman) Three Forks (pop. 1,951; 30 miles west of Bozeman) and West Yellowstone (pop. 1,554; 91 miles south of Bozeman). Services will be provided to these communities, Bozeman and the 12,000 students of Montana State University. Rates of Violence Against Women: Domestic violence ranked as the number one community issue in the Greater Gallatin Valley when compared with other issues such as methamphetamine use, services for troubled youth, and affordable health care (Greater Gallatin United Way Community Survey of 645 households in the Greater Gallatin Valley: Bozeman, Belgrade and other areas of Gallatin, Park and Madison Counties; fall, 2006). The incidence of violence against women is often underreported and there is compelling evidence that violence against women in the County is on the rise. Gallatin County's total reported crimes (all crimes) grew 50% from 1994 to 2007, but in the same time period, the total reported violent crimes grew 89% (Montana Board of Crime Control; July 2009). The economic climate is ripe for further increases: data from various sources indicate that employment instability and financial strain symptomatic of the current economic downturn are associated with growth in the incidence of DV and Intimate Partner Violence (IPV). City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 In 2009, 13 rapes were reported in Bozeman, 5 in Belgrade, I at MSU and an additional 13 in unincorporated areas of Gallatin County. 227 domestic abuse crimes were committed in the County in 2009, including 81 in Bozeman and 41 in Belgrade (MBCC; March 11, 2011). In 2008-09, HAVEN's Legal Advocate assisted 444 victims of domestic violence and was instrumental in obtaining 186 temporary orders of protection and 106 permanent orders of protection. The issuance of Temporary Orders increased 38% over the previous year. In 2006- 2007, only 43% of Temporary Orders became Permanent Orders of Protection. In 2008-2009, this conversion reached 57% (HAVEN is an NGO signatory to the MO U). In 2009, the Gallatin County CASA/GAL Program served 90 children who were abused and/or neglected, including ten sexually abused children. MOU signatory and non-profit NGO Hearts and Homes provided emergency childcare and similar services to 93 clients in FY 2010, 80% of who were victims of domestic violence. The non-profit, NGO Sexual Assault Counseling Center served 114 primary and 37 secondary victims of violence against women in FY 2010, including 881 Trauma Recovery sessions. During the first 28 weeks of the current school year, MSU's non-profit VOICE Center served 67 victims, including 33 victims of sexual assault and seven stalking victims. Gallatin County's Victim Assistance Program has seen a 318% increase in victims served since 1998 (334). Of the 1,062 victims served in 2010, 39% involved domestic violence cases and 13% sexual assault. VAP assisted 33 stalking victims, and 33 victims of protective order violations. Resources: All of the non-profits and local government services described above provide services to victims of sexual assault, domestic violence, dating violence and stalking. All of them have qualified, dedicated staff providing a wide range of services from legal advocacy to counseling, temporary shelter to childcare. All of them are understaffed, underfunded and City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 overwhelmed by the demand for services. For most non-profits, the gap between demand and capacity is directly attributable to declines in donations. For governmental service provides, declining tax revenues are placing extreme burdens on annual budgets. Gaps in service result from inadequate staffing (especially for services such as Legal Advocacy and prosecution), lack of training and from underfunded services such as counseling, transportation and emergency shelter. If funded, this proposal addresses all significant gaps in services by increasing staffing, providing training and supplementing services. Montana's Priorities: The three highest priorities in the State of Montana's 2009-2011 STOP Violence Against Women Implementation Plan are training for prosecutors and law enforcement, improving data collection and strengthening victim service programs. This proposal complements these priorities and is consistent with Montana's goal of providing, " ... every female victim of violent personal crime accessible and appropriate assistance..." Other OVW: The City of Bozeman is not currently operating any other OVW- funded projects. However, this proposal is a continuation of the OVW project ftinded in 2008 for enhancing services provided through the Gallatin Project Consortium. Although confronted by significant levels of financial adversity since completion of the previous project, ALL consortium members have sustained the levels of service developed under the previous grant and will use the `lessons learned' to increase the effectiveness of this project. The target population of this project are women victimized by all forms of violence just because they are women including dating violence, sexual assault, and stalking. Without the continued collaboration of the partner agencies, many of our victims would not have essential needs met and they may be more inclined to return to an abusive situation or less inclined to report or seek help in the future. 3 1 P � 11 £, (, City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 Given the significant population growth, the increasing number of victims seeking services, and the strain on available resources to meet these increased demands, funding through this grant is critical in enabling our community to continue supporting and improving programs and providing an adequate level of services from properly trained professionals. Recent data for Partner/Family Member Assault (PFMA) (a major component of VAWA) complaints, arrests and repeat offenders for the City of Bozeman are as follows: PFMA ARRESTS 2006 2007 2008 2009 2010 Non-aggravated 61 0 71 0 60 4 60 3 57 4 Aggravated 4 1 City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 —B. What Will be Done The vision that binds all members of the Gallatin Consortium Project: Establish and sustain a community where our women and children are free from fear of violence, sexual assault and intimidation. Victim safety is the keystone of this proposal and is reflected in project goals: e Goal # 1: Protect ALL victims from further harm by dealing directly, effectively and immediately with every occurrence of sexual assault, domestic violence, dating violence and stalking throughout Gallatin County. 0 Goal #2: Expand capacities to identify, assess and appropriately respond to victims of sexual assault, domestic violence, dating violence and stalking throughout Gallatin County while sustaining and enhancing services currently provided to ALL victims of violence against women. Goal 1; Objective 1: By the end of the 6 11 ' month, the Gallatin Project Consortium (GPC) will identify, revise and adopt at least three policies, procedures or protocols that enhance victim safety; at least one of which will enhance safety for victims over 50 years of age; and one targeting another underserved population (e.g.; GLBTQ). (Note: The DV/SA Prosecutor and MSU VOICE Director Will coordinate statistical evaluation of baseline data to determine disparities in current levels of service provided to historically underserved populations. GPC is working with Belgrade Senior Citizens Center Director Shannon Bondy to determine 'best practices' for serving victims of abuse later in life; and VOICE Director Alanna Sherstad will coordinate with MSU's GLBTQ community if it is determined the community is currently underserved. Addressing these issues are Year 2-3 Objectives/tasks.) 0 Year 2: Review, revise and adopt Sexual Assault Response Team (SART) and Domestic Violence Response Team (DVRT) protocols addressing unique needs of elderly and other 5 1 P � City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 underserved populations (Note: GPC anticipates bringing Senior Citizens Director Shannon Bondy or other qualified elderly services provider into the MOU in Year 2.) 0 Year 3: Provide services to at least 20 more victims over the age of 50 than served in 201 and to at least 10 more victims of other underserved populations identified above. G 1; Obj. 2: By the end of the 12 `x' month, at least one prosecutor and two sworn law enforcement officers will complete OVW training and serve as 'trained trainers' to at least 150 victim services providers and police officers throughout Gallatin County. • Year 2: Conduct at least three additional training sessions to at least 60 more members of the law enforcement, court and victims services community (unduplicated count). • Year 3: Conduct follow-up/refresher training to at least 70% of the staff receiving training in Years I and 2, and staff hired subsequent to initial training. G 1; Obj. 3: By the end of the 12' month, at least 164 temporary orders of protection for victims of sexual assault, domestic violence, dating violence and stalking will be obtained (an 8% increase from FY 20 10) and at least 50% of these will become permanent orders of protection (a q %® increase from FY 201 e Years 2-3: Number of orders of protection granted and number of temporary orders converted to permanent orders will continue to increase at 5%/year. Goal 2; Objec&e 1: By the end of the 12 'x' month, victim service providers within GPC will improve services to victims of sexual assault, domestic violence, dating violence or stalking by demonstrating a 10% increase in services provided compared to levels of service provided during FY 2010 by direct comparison of year-end data to the baseline database developed during the first three months of the project. 6 1 ;' � City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 0 Years 2-3: Level of service will continue to increase by at least 5 °!o /year; and number of victims from underserved populations receiving services will increase by at least I W/lo/year (all results will be direct comparisons baseline data developed above). G 2; Obj, 2: By the end of the 12' month, the Community Education Specialist will have conducted at least 10 community awareness/advocacy presentations; including at least one in every community within Gallatin County with a population of 1,000 or more; and at least two of these meeting focused on specific, underserved populations such as elderly and GLBTQ; with a total participation of at least 200 people. 0 Years 2-3: Community awareness and advocacy presentations will be made monthly to a total of at least 200 community members (unduplicated count) with emphasis on outlying areas of Gallatin County (at least 4/year) and underserved populations (at least 4/year). Timeline and Tasks: Mo Assign to: Task I Project Director Upon notice of funding award, Director will conduct meeting with Gallatin Project Consortium (GPQ to review roles, responsibilities, commitments, goals, objectives, staffing plan and work plan. Subsequent meetings will be conducted at least quarterly to review progress towards goals and objectives. I City Attorney Develop and execute contracts with all non-profits participating in and receiving funding through the project (HAVEN, CASA/GAL, Sexual Assault Counseling Center (SACC) and Hearts and Homes). 2 City Attorney Recruit and hire Victim's Advocate. 2 HAVEN/SACC Recruit and hire Community Education Specialist. 2 Project Director Schedule OVW training and designate attendees from Bozeman (DV Prosecutor and two PD officers). 3 Non-profit Review all local government instruments specific to DV/SA and Directors identify inclusions /omissions that increase, or fail to adequately address, risks to victims of DV/SA, dating violence or stalking. 3 Victims Advocate Compile and organize all data related to DV/SA, dating violence and stalking from all GPC members and other relevant sources and establish data baseline for Gallatin, Coun . 4 VOICE Director Review and evaluate data base model and assist Victims Advocate 7 1 1' City of Bozeman/Gallatin Project Consortium: OV\N Rural SA/DV: March 25,2011 8(P" ��p with final formatting. 4 DV Prosecutor In coordination with non-profits and government service providers, determine levels of service currently provided to persons over 50 years of age and other underserved populations. 4 City Attorney; DV Review recommendations from non-profits for revision of Prosecutor; Victims instruments; prepare language addressing victims' safety concerns Advocate and present to City Commissioners/City Manager for consideration. Prepare 'white paper' summarizing changes for discussion with court staff and Gallatin County Attorney's Office. 5 Project Director; Attend OVW training and prepare training modules for use by Community 'trained trainers' in making County-wide presentations. VOICE Education Director and Community Education Specialist will assist with Specialist A(CES) module development. CASA/GAL, H&H, HAVEN, and SACC staff and other assigned will assist with developing training modules specific to the clients staff. served by these non-profits. 6 CES Develop training modules specific to underserved populations. 7 'Trained Trainers' Provide training and technical assistance throughout Gallatin County based on OVW training and training modules previously developed. 7 Project Director Mid-year evaluation of all tasks completed and progress towards goals. Discussion, development and adoption of any required corrective action plans during 2 d Quarterly Meeting of GPC. 8 VOICE Director; Develop brochures, posters, training materials and other products CES required for community outreach and advocacy. Develop and monitor social-media and web-based outreach and develop measurement tools for determining effect on access to victims' services, - especially for underserved populations. 9 CES Conduct community outreach and advocacy meetings throughout Gallatin Coply, including outreach to elderly services providers. I I Project Director Select qualified consultant for evaluating first year activities and assist with developing approach for Years 2-3; including refinement of performance measurement tools; prepare and execute contract. 12 Consultant Conduct evaluation of first year activities; including determination if numerical goals were achieved (increase in victims served, increase in orders of protection, etc.). 13 Consultant Prepare year-end report and submit to Project Director. 13 Project Director Post Year-end Report on City's web-site. 13 GPC members Solicit additional MOU participants (especially County, MSU PD and elderly services providers) and review, refine and approve approach for second and third year. 13 Victims' Advocate; Review level of service provided to underserved populations during DV Prosecutor; previous year and focus efforts to close any gaps in service or VOICE Director; disparities compared to broader population; and develop specific CES protocols for addressing g�ps/disparities. 14 Project Director Implement Year 2 and Year 3 approaches as developed by GPC and evaluated by Consultant. Continue OVW training, 'trained trainer' presentations, CES outreach, monitoring service�rovided and 8(P" ��p City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 Products: Products developed through this project include brochures, posters and social- media/web-site postings. Victim safety will be the primary concern during the design and distribution of all products. Separate brochures will be designed for target populations including: a General community to increase awareness and generate advocacy. 0 Actual and potential victims of violence against women. 0 Members of the 'over 50' community at risk for violence against women. Posters will be designed and distributed to announce community meetings and training. To the fullest extent possible, distribution will be through electronic media. However, some printing will be necessary, especially for outreach to more remote areas of Gallatin County. Approximately 4,000 brochures and 40 posters will be developed, printed and distributed. Victim Safety and Autonomy: Ensuring victim safety is the highest priority of all members of the Consortium. Preserving confidentiality is a cornerstone of victim safety and is the inviolable duty of everyone serving victims of sexual assault, domestic violence, dating violence or stalking. Many members of the Gallatin Project Consortium are signatory to the Sexual Assault Response Team Protocol. 9 determination of any change in levels of service, populations served and imp act . of project during Years 2-3. 18 GPC Develo p mid-year corrective action plan. 24 Project Director Evaluation of second year activities and preparation of year-end' report(s). 25 1 Project Director Post second year report on City's web-site. 25 GPC 11 . . ....... . Implement third year approach as revised by corrective action plans and informed by year-end report. Review and revision of sustainability plan to ensure continuation of training, services and outreach determined most effective. Coordination with local — overnm and NGO's to sustain staffing levels. 36 Project Director Project close-out and implementation of sustainability plan 37 Project Director Grant close-out. Post final report on City's web-site. Products: Products developed through this project include brochures, posters and social- media/web-site postings. Victim safety will be the primary concern during the design and distribution of all products. Separate brochures will be designed for target populations including: a General community to increase awareness and generate advocacy. 0 Actual and potential victims of violence against women. 0 Members of the 'over 50' community at risk for violence against women. Posters will be designed and distributed to announce community meetings and training. To the fullest extent possible, distribution will be through electronic media. However, some printing will be necessary, especially for outreach to more remote areas of Gallatin County. Approximately 4,000 brochures and 40 posters will be developed, printed and distributed. Victim Safety and Autonomy: Ensuring victim safety is the highest priority of all members of the Consortium. Preserving confidentiality is a cornerstone of victim safety and is the inviolable duty of everyone serving victims of sexual assault, domestic violence, dating violence or stalking. Many members of the Gallatin Project Consortium are signatory to the Sexual Assault Response Team Protocol. 9 City of Bozeman /Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 This protocol explicitly states that victims are not required to press charges in order to receive ,services and removes many other barriers often confronting victims of sexual assault. Other keys to safety include issuing and enforcing orders of protection. The Legal Advocate, in addition to serving as a 'trained trainer,' will be providing all information about obtaining an order of protection, assisting with the completion of the petition, assisting in filing the order in the correct court, ensuring the client knows the outcome of the petition, arranging for service of the order of protection, preparing the petitioner for the hearing and attending the bearing for support. The process of obtaining orders of protection can be daunting, and it's crucial to have someone assisting the client through each step, especially since their life could depend on it. In addition to covering all of the steps from inception of the order to adjudication at the hearing, the Legal Advocate also helps with meeting client's additional needs, other than safety, such as finding housing, emergency income and childcare providers. All of HAVEN's programs provide wraparound services necessary for living a life free from abuse. All non-profits signatory to the attached MOU have policies in place for the protection of victims including physical safety within facilities (Hearts and Homes and HAVEN). Services provided by VOICE, SACC and HAVEN emphasize victim choice and autonomy. Every effort is made to enable victims to not only lead 'normal' lives, but to determine the definition of `normal.' Many victims are assisted in making this determination through counseling and education regarding the legal system; and many receive the support services such as emergency shelter and childcare that give them the 'breathing room' to consider options. Funding of this proposal will expand these opportunities for victims and enhance the autonomy of all women served through this project. la�� City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March IS, 2011 Instruments of local government, especially law enforcement, prosecution and courts, are not only dedicated to protecting the safety of victims, they are determined to hold offenders accountable. Persuasive arguments are made that the safety and autonomy of victims increase in direct proportion to the degree to which offenders are held accountable. The City of Bozeman accepts the immense responsibility of protecting victims by holding offenders accountable. Training: Training will be emphasized during the first year of the project and continued during the second year. All training attended by project staff will be OVW-sponsored. After receiving OVW training, project staff will serve as 'trained trainer.' Audiences for this training include: 0 Members of the Gallatin Project Consortium. 0 City of Bozeman, Montana State University, Gallatin County Sheriffs Office and other sworn law enforcement officers from local jurisdictions. 0 City of Bozeman prosecutors. 0 Gallatin County Attorney's Office staff, ® Municipal, Justice and District Court staff (to the fullest extent possible). 9 Victims and Victim Service Providers throughout Gallatin County. • MSU campus community. As soon as funding is made available, the Project Director will identify specific training opportunities available through OVW for FY's 2012-2014. The Gallatin Project Consortium has prioritized the following areas for additional training: a Records management and data analysis specific to sexual assault, domestic violence, dating violence and stalking; emphasizing methodologies for preserving confidentiality while developing data fields useful to project planning and evaluation such as service 11 1 � , City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 delivery, identifying underserved populations, identifying gaps in service, and tracking costs/efficiencies. 0 Sexual assault investigative techniques that protect victim safety while ensuring accountability for offenders. 0 Advance training for prosecutors, especially for misdemeanor DV and sexual assault. a Community outreach, advocacy and education designed to overcome barriers to DV/SA reporting and enhance community awareness regarding victim safety and confidentiality; and the need for offender accountability, e Methodology for establishing collaboration with courts without threatening court autonomy. 0 Continuing and accessible technical assistance from OVW on all of the above. As soon as training is received in any of the above areas, 'trained trainers' will work with the Community Education Specialist and VOICE Director to develop training modules. Training modules will be practiced and tailored to specific audiences. Teaching aids such as brochures, Power-Point presentations, posters, etc. will be developed in coordination with the module content. All training will include post-session evaluation by audience and observers from CPC. C. Who Will Implement the Project: This project's highest priority is increased staffing. Funding is requested for a full -time Domestic Violence/Sexual Assault Prosecutor assigned to the City of Bozeman. The extent to which victims are protected from further violence and offenders are held accountable is directly proportional to the number of DV/SA-traincd prosecutors working on an individual case and the number of hours obligated to the prosecution of the case. The City of Bozeman's commitment to sustain this project in coming years is demonstrated by the City's determination to direct-fund 1217 City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 .25 FTE of the Prosecutor's personnel costs in Year 2 and .5 FTE in Year 3 of this project. This commitment is contingent upon inclusion in the City's annual budget. However, the City Attorney will prioritize inclusion of these funds in FY 2012-13 City Budgets. Funding is also requested for a 0.5 FTE Legal Advocate assigned to HAVEN, a Community Education Specialist shared between HAVEN and SACC, and a 1.0 FTE Victim Assistance Advocate with the City of Bozeman. The Legal Advocate will provide assistance in obtaining orders of protection, serve as a 'trained trainer,' and coordinate with other GPC members. The Victim Assistance Advocate will provide counseling and coordinate victims services for all victims of domestic violence, sexual assault, dating violence and stalking who either contact the City directly or are referred by another member of the GPC. The Community Education Specialist will assist with the development of all training/education modules, assist `trained trainers' with presentations, export training throughout Gallatin County, and serve as the primary presenter for community outreach and advocacy. The minimum qualifications for the CES include: * Proven ability to effectively network with community resources, 0 Ability to make decisions under high stress conditions 0 Good oral and written communication skills. 0 Understanding of domestic violence issues. 0 Bachelor's degree or combination of education and experience 0 Experience with crisis intervention. 0 Experience with community outreach/presentations 0 Experience coordinating community services. 0 Must complete OVW domestic violence and sexual assault training programs. 13 1 f '' � City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 Must attend all training provided by the Gallatin Project Consortium on laws affecting victims of domestic violence, sexual assault, and stalking. During Year 2 of this project, only 0.8 FTE in federal funding is requested for the Victim Assistance Advocate position and 0.6 FTE for Year 3. Non-federal funds will be used for the remainder of personnel costs in Years 2-3, again demonstrating the commitment of the City of Bozeman to sustaining this project when federal funding is no longer available. The minimum qualifications for the Victims Advocate include capacity to provide individual counseling, knowledge of victims assistance services and law enforcement/legal system requirements, familiarity with community resources, capacity to develop and use customized data bases, and bachelor's degree or equivalent combination of education and experience in victims services. The successful applicant must complete OVW domestic violence and sexual assault training programs; and attend all training provided by the Gallatin Project Consortium on laws affecting victims of domestic violence, sexual assault, and stalking. `Training the Trainers' is the second highest funding priority and includes the community outreach component. Project staff serving as 'trained trainers' includes the staff hired through this grant (Community Education Specialist and Victims Assistance Advocate) and staff funded by this grant (DV/SA Prosecutor and 0.5 FTE Legal Advocate). In addition, sworn law enforcement officers from Bozeman Police Department (including the Project Director, Lt. Rich McLane, Officer-in-Charge, Detective Division) will serve as 'trained trainers.' Lt. McLane will be assisted by Deputy Police Chief Marty Kent. Project and grants administration assistance will be provided by Grants Specialist Ken Stocks of the City's Finance Department. At least one other sworn law enforcement officer from Bozeman PD will participate in OVW training and assist with training law enforcement officers throughout Gallatin County. 14 City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV, March 15, 2011 The heart and soul of this project are the non-profits, most of which are also NGO's, committed to the success of this project and achieving the vision of a community where our women and children are free from fear of violence, sexual assault and intimidation. The duties and responsibilities for GPC members signatory to the MOU are as follows: City of Bozeman Responsibilities. 0 Project Management. o Financial Management (Project Director/Grants Specialist). o Grant Administration (Grants Specialist). o Prepare and submit reports (Project Director/Grants Specialist). o Coordination with MOU collaborators to ensure goals, objectives and tasks are completed in a timely manner (Project Director). 0 Assign work and monitor performance of Domestic Violence-Sexual Assault Prosecutor funded through this grant (City Attorney). a Assign work and monitor performance of Victim/Witness Advocate hired with grant funds (City Attorney). * Attend OVW-sponsored training and technical assistance for developing best practices and improving approaches for the enhanced protection of victims (Project Director, Prosecutor, DV Prosecutor, Victims Advocate and at least one additional police officer as assigned by the Deputy Chief of Police). a Coordinate development and enhancement of policies, protocols and procedures among MOU collaborators derived from OVW-training and other resources for the enhanced protection of victims of DV, SA, Dating Violence and Stalking. (DV Prosecutor, V/W Advocate, Project Director, City Attorney, and Deputy Chief of Police). City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 0 Serve as 'trained trainers' to other MOU collaborators, prosecutor staff, Bozeman Police Department, local governments, courts and other community organizations serving or supporting victims. (Project Director, DV Prosecutor, V/W Advocate). 0 Maintain data and identify any gaps in service, over-representation, or under- representation within underserved populations and develop approach for better serving these groups (DV Prosecutor, Victims Advocate). 0 Compile and maintain data base of all project activities and outcomes (Advocate) 0 Provide physical site for project administration. • Apply best practices developed above in the prosecution of all misdemeanor domestic violence cases occurring within the City of Bozeman (DV Prosecutor). • Apply best practices and increased services to victims as identified and developed through OVW training/TA resources and commitment of grant resources such as counseling and support (Victims Advocate). HAVEN Responsffiffifies: 0 Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). * Monitor performance of Legal Advocate and Community Education Specialist (Director). 0 Participate in OVW-sponsored training and technical assistance, serve as 'trained trainers' for improving services and advocacy specific to domestic violence (Director). 9 Assist with review and revision of protocols, policies and procedures and serve as the `lead reviewer' for instruments affecting victims of domestic violence (Director). 9 Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). 0 Assist with project evaluation (Director). 16 1 P L City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 0 Strengthen victims' services provided by HAVEN based on project outcomes, training and technical assistance including: o Emergency shelter services and 2417 Crisis Hotline. o Assist victims in obtaining orders of protection (Legal Advocate), o Continue providing counseling for victims of domestic violence. o Plan, prepare and conduct community outreach, education, awareness events, professional trainings and workshops (Community Education Specialist, Legal Advocate). Court Agpointed Special Advocates/Guardian Ad Litem Pro ResiponsibUities: o Prepare for and participate in quarterly meetings of the 'Rural Project' (Co-Directors). e Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Co-directors). a Serve as 'trained trainers' exporting best practices and improved approaches for serving children and youth victims of domestic violence and sexual assault to the 59 trained CASA/GAL volunteers and 25 attorneys donating time to CASA/GAL (Co-directors). 0 Assist with community outreach and advocacy (Co-directors). * Assist in monitoring levels of service provided through this project (Co-directors). * Assist with review and revision of protocols, policies and procedures (Co-Directors). e Assist with project evaluation (Co-Director). Montana State Universily Victims Ovtions In Campus Environment Responsibffities: 0 Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). 17 1 P. a, , City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 0 Attend OVW-sponsored advanced professional training for victims services providers and serve as a 'trained trainer' to other MOU collaborators, the MSU campus population and throughout the community, including remote portions of Gallatin County (Director), a Assist with the development of community education presentations, development of effective training modules, and address specific concerns of primary target group served by MSU: women in their late teens and early twenties (Director). a Assist with developing statistical baseline of services currently provided and providing additional data relevant to SA/DV, stalking and dating violence necessary to determine effectiveness of the project, 0 Provide outreach to underserved populations within the campus community and assist the DV Prosecutor with determining if there is a disparity in levels of service provided to underserved populations and develop mitigation plan and approach to address documented/suspected disparities (Director). 0 Coordinate design of fact sheets, brochures, flyers and similar instruments for distribution at community presentations, training sessions and similar events; or for distribution through electronic /interact media for enhancing services and improving protection and prevention for former and potential victims of domestic violence, sexual assault, dating violence and stalking (Director). 0 Evaluate project's impact within campus community (Director). Hearts and Homes Responsibffifies: * Prepare for and participate in quarterly meetings of the 'Rural Project' (Co-Directors). ua�� City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 0 Attend training and assist with development and presentation of training materials specifically related to child and youth victims of domestic violence and sexual assault, either as primary or secondary victims (Director). • Provide emergency child care services to victims of domestic violence, sexual assault, dating violence and stalking facilitating victim participation in other services provided under this proposal while protecting victims and children from further harm (Director). * Assist with project evaluation, data collection and maintenance. * Participate in community education and outreach events. Sexual Assault Counseling Center Responsibilities: ® Prepare for and participate in quarterly meetings of the 'Rural Project' (Director). a Assign work and monitor performance of Community Education Specialist (Director), o Assist with review and revision of victims services protocols, policies and procedures and serve as the 'lead reviewer' for instruments affecting victims of sexual assault (Director). 9 Assist with design and maintenance of data base establishing baseline and monitoring services provided through this project (Director). • Assist with project evaluation (Director). ® 24-hour crisis line. 0 Provide access to medical support services. Montana State University Police Department participated in the development of this proposal and has committed to provide at least 120 hours of service directly related to this project. MSU PD Detective Beth Braun and Officer James Sletten are assigned to this project. MSU PD will coordinate with the VOICE Center and assist with community outreach and training. Although 19 1 r1 � ; City of Bozeman/Gallatin Project Consortium: OVW Rural SA/DV: March 15, 2011 not signatory to the MOU, MSU PD submitted a Letter of Intent to Collaborate signed by Police Chief Robert Putzke. —D. Sustainability Plan: The Gallatin Project Consortium (GPC) was established in 1996 through a grant from the Office on Violence Against Women. Despite lapses in federal funding, GPC has provided uninterrupted services to victims of sexual assault and domestic violence since then. Although the recent recession is taking a heavy toll on local governments and NGOs, the City of Bozeman is weathering the storm better than most neighboring communities and has managed to sustain all projects and services previously funded by DOJ, including the OVW project described above. The City uses federal funds as 'seed' money for capacity building. Without federal assistance, the costs of implementing enhanced services or developing new services in response to the needs of the community would be prohibitive. The City is committed to sustaining these services to victims of violence against women funded through this proposal in the absence of continued federal funding as demonstrated by the following: • The City's determination to direct fund portions of the DV/SA Prosecutor's salary in Years 2-3; and sustain this position in the absence of federal funding. • Direct funding of portions of the Victims Advocate personnel costs in Years 2-3 as reflected in the project budget. No one is claiming that it will be easy to sustain levels of service indefinitely if the economy fails to recover in a timely manner, or in the event of a significant change in course on economic policy at the federal level. This proposal describes an essential service to the community and every effort will be made to protect and serve victims of sexual assault, domestic violence, dating violence and stalking in the absence of continued funding through OVW. 20 1 ' , , City of Bozeman/Gallatin Project Consortium: OVW Rural DV/S► Budget Summary: Year 1 Year 2 Year 3 Total A. Personnel: $84,627 $69,556 $48,746 $202,929 B. Fringe: $ 18,529 $ 15,566 $11,019 $45,114 C. Travel/Training: $14,010 $ 8,280 $ 2,550 $24,840 D. Equipment 0 0 0 0 E. Supplies $ 6,000 $ 8,000 $ 7,500 $22,500 F. Construction 0 0 0 0 G. Consultant/Contract $86,412 $90,794 $88,192 $265,398 H. Other $ 5,000 $ 7,500 $ 7,500 $20,000 1. 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Budget Narrative March 16, 2011 The City of Bozeman is requesting $579,781 from the Department of Justice for a three- year project in response to the Office on Violence Against Women Rural Sexual Assault, Domestic Violence, Dating Violence and Stalking Assistance Program notice of funding availability. If awarded, funds will be used to increase staffing, conduct training and outreach, and enhance direct services to victims of violence against women throughout Gallatin County, MT. Line-item justification is as follows: —A. Personnel: A total of $202,929 is requested to fund salaries of a Domestic Violence/Sexual Assault Prosecutor and Victims Advocate with the City of Bozeman. The City has established hourly rates for the Prosecutor at $26.78 with a 3% increase in the third year. The City has also determined to direct fund 25% of the Prosecutor's salary in the second year of the project and 50% in the third year. The City intends to place the prosecutor on permanent staff when federal funds are no longer available for this position. The interim Prosecutor (Annie Rooney) will be assigned exclusively to cases directly related to sexual assault, domestic violence, dating violence or stalking. Ms. Rooney's salary is currently derived from cost savings due to a staff attorney serving on active duty with the military and is, therefore, essentially a 'new hire.' The Victims Advocate is a new position with the City and will coordinate direct services for victims of sexual assault, domestic violence, dating violence or stalking. The Advocate will also assist with database development and data maintenance, community outreach and advocacy, and serve as the City's liaison to all non-profits and NGOs signatory to the MOU. Immediately upon notice of award, the City will recruit and hire a qualified person for this position consistent with the City's employment policies (which adhere to federal policy). The hiring process is anticipated to require two months. The rate of pay for this position is $16.49/hr., and is equivalent with the pay scale used by Gallatin County for comparable positions. The City has Page I 1 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 obligated to direct funding of 20% of the Advocate's salary in Year 2 and 40% in Year 3. Every effort will be made to retain this position after federal funding is no longer available, contingent on availability of funds within the City budget. In addition to the above, the City is requesting $720 during the three-year project to assist with anticipated overtime by sworn law enforcement officers to provide community outreach and training. This amount is based on assigning two officers to three community meetings per year. —B. Fringe Benefits: Both the DV/SA Prosecutor and the Victims Advocate will receive all benefits available to City of Bozeman employees. Fringe benefits are 18.8% for the DV/SA Prosecutor and estimated at 28% of base for the Victims Advocate (depending on health insurance plan, dependents and similar factors). Fringe benefits include health insurance ($2,88 ]/year); FICA/Medicare (I I%); Workers' Compensation (2%); Unemployment Insurance (less than I O/o); and retirement through PENS (app. $200/mo.). The total calculated for the two positions for three years is $45,114. --C Travel/'Training: Funds for local travel are requested in the amount of $7,650 for the three- year project ($2,550/year). This money will be used to offset transportation costs incurred by City of Bozeman project staff in providing community outreach and training. Community services (as well as direct services to victims) will be provided throughout the 2,600 square miles of Gallatin County, including frequent visits to the towns of West Yellowstone (91 miles South of Bozeman) and Three Forks (30 miles west of Bozeman). All local training/outreach will be attended by at least one project team member who is also an employee of Bozeman (Prosecutor, Project Director, police officer, or Advocate). Trainers from non-profits participating in the same event will carpool with the City employee. Amounts are calculated at $0.51 /mile for 5,000 miles/year. Page 12 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 Out of area travel is exclusively for attending OVW-sponsored training directly related to this project. Travel is calculated at two training sessions in Year I and one session in Year 2. Sessions are anticipated to require travel to and from Washington D.C. Current airfare costs are approximately $650/ticket. An average of three employees will attend each session for a total airfare cost of $5,850. Lodging is calculated at $200/night for four nights/session for three people ($7,200). Meals are calculated at $70/day for five days for each session for three people ($3,150). POV mileage to and from the nearest airport is calculated at 20 miles per person per session at $0,5 I/mile for a total of $90. Incidentals such as parking, shuttle service, taxi service, etc. is calculated at $1 00/person per session for a total of $900 (receipts will be required to receive reimbursement for incidental travel/training costs). The total amount requested for travel and training (excluding travel by NGO staff) is $24,840. —D. Equipment: No funds for equipment are requested. E. Suppfies: Several products will be developed during this project including brochures, posters, fact sheets and similar handouts. These costs are budgeted at $11,000 and are based on the printing of 4,000 brochures /year at $.50 each; 100 posters/year at $1 O/each and assorted other products ($500 to $1,500/year). `Office supplies' include costs for on-site copying, binding, folders, presentation pads, white boards, digital camera (for reports, documentation and public relations), and similar community-outreach tools and disposable supplies such as pens, markers, tablets, etc. These costs are budgeted at $2,500 in Year One, $3,500 in Year Two and $4,500 in Year Three. The increase in annual costs reflects increased levels of community outreach, advocacy and training. The amount requested for office supplies is $10,500; and total supplies is $22,500. Page 1' 3 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 —F. Construction: No funds for construction are requested and no construction activities are included in the project. —G. Consultant/Contract: Consistent with the NOFA, all contributions made to this project by non-profit NGOs are included in the budget under this line item. Non-profit NGO staff time was calculated at $30/hour (average personnel costs for program directors). This rate was determined in consultation with NGO directors during project planning and budget preparation. During the course of several meetings and a myriad of telephone calls and e-mails, specific tasks were identified and assigned to MOU collaborators. Based on this scope of work, the amount of time required to complete each task was determined. This formula was then used to calculate amounts payable to each non-profit under this project. All claims from all consultants (including NGOs and non-profits) placed under contract with the City of Bozeman for the completion of tasks specified in this proposal will require documentation of time on task, dates and a description of tasks completed. Additional staff hired or supported under this project includes the Community Education Specialist (CES). The CES will participate in all OVW-sponsored training and serve as the primary trainer throughout the community, and assist all other 'trained trainers' (DV/SA Prosecutor and Police Officers) with training module development and presentations. The costs for OVW training are equivalent to the costs for employees of Bozeman to attend the same training and budgeted at $5,730. The hourly rate of $16.50 for this position is based on wage rates for staff with similar qualifications and level of responsibility within local NGOs. The fringe benefit rate of 30% of base salary is derived from HAVEN's personnel costs and includes health insurance. Page 14 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 The CES will be assigned 0.5 FTE to HAVEN (with emphasis on domestic violence services and training) and 0.5 FTE to the Sexual Assault Counseling Center (with emphasis on sexual assault services and training). In addition to the CES, HAVEN will assign their Legal Advocate to work exclusively on this project for at least 20 hours/week (0.5 FTE). The hourly cost for this position is equivalent to the CES ($16.50/hr and a fringe rate of 30%; with a 3% raise in Year 3). HAVEN will also provide office space, communications and other support for both positions at a cost of $400/month. This cost will be identified as a separate line item in requests for payment under the contract. Other tasks assigned to HAVEN were determined to require 54 hours/year by the Director. Therefore, the total amount requested for the contract between Bozeman and HAVEN is $155,584. In addition to the 0.5 FTE for the CES, the Sexual Assault Counseling Center will obligate 50 hours by the SACC Director for a total amount of $72,093. CASA/GAL obligated 172 hours/year at $30/hr. from the two co-directors for a total cost of $15,480. The Director of Hearts and Homes obligated 86 hours/year for a total cost of $7,740. All assigned tasks are described in detail in the project narrative. During the second and third years of the project, GPC anticipates the need to include other NGOs in the consortium, especially those assisting underserved populations such as older victims of sexual assault and domestic violence. The process for determining this need and the level of service is described in the project narrative. Based on this approach, $6,000 is requested to offset costs to these NGOs in Years 2-3 (100 hrs./year at $3 0/hr.). In addition to contracts with NGOs and other non-profits, this proposal contains a strong evaluation component requiring assistance from a qualified consultant from outside the Page 15 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 collaborative team. By using an 'outsider,' the Project Director will receive an accurate, unbiased evaluation of the progress towards goal, cost effectiveness, change in level of service to victims attributable to project activities, degree victims are protected and their confidentiality preserved within the project and efficiency of approach. Following evaluation of this information, the contracted consultant will assist the community collaborators with the refining approaches for Years 2-3. The cost for this service is budgeted at $7,000 and is based on an average consultant rate of $70/hr. (including incidentals) for 100 hours (60 hours in Year I and 40 hours in Year 2). Finally, the City of Bozeman has a contract for providing telephone interpretation services for persons with limited English proficiency (LEP). It is anticipated that some LEP persons and, possibly, hearing-impaired persons will be served as a direct result of project activities. $1,500 is budgeted for these services and is based on current contracts of approximately $1/minute. For the three-year project, the amount budgeted for consultants and contracts is $265,398. —H. Other: Coordinating the provision of direct services to victims of sexual assault, domestic violence, dating violence and stalking is a primary responsibility of the Victims Advocate hired for this project. These services are in addition to services currently provided by the City of Bozeman and MOU community collaborators. Services include emergency transportation and lodging costs, individual counseling and emergency childcare. All services funded under this project will be exclusively funded to enable victims to participate in procedures such as hearings and depositions, and for their immediate protection. The Victims Advocate, assisted by the DV Prosecutor and other MOU participants, will develop protocols for providing service prior to the disbursement of any funds. The cost for these Page 16 City of Bozeman/OVW Rural DV/SA Budget Narrative: March 16, 2011 services is budgeted at $20,000 and is calculated at an average cost of $400 for 50 victims served (including victims from underserved populations with service plans developed in Years 2-3). --L Indirect Costs: No indirect costs are claimed for this project. Page 17