HomeMy WebLinkAbout02-22-2011 Galavan / Streamline Advisory Board MinutesStreamline Advisory Board Minutes
February 22, 2011; HRDC Board Room
8:40-10:00 am
Board members present: Suzanne Winchester, Chris Budeski, Colleen Lindner, Mike Waldron, Rosie Barndt, Janet Kennedy, Eric Brown, Carol Shannon, David Dunbar, David Kack, Selby Rogala,
and Carson Taylor. Board members absent: Patty Gunderson
Others present: Jeff Rupp, Sunshine Ross, Dana Piper, Lee Hazelbaker, Whit Hampton, and Dan Martin.
Public Comment: None at this time. Presentation: None at this time.
Approval of Minutes: It was moved by Rosie and seconded by David K. to accept January’s minutes. Motion carried.
Discussion Items: The contracts for Obvious and Karst Stage are coming up on there service dates. It has been recommended by the marketing sub-committee that we resign with Obvious for
a 1 year contract. Changes to the Karst contract include a 4% increase in funding, which 3% will go toward driver’s salaries. Karst uses several pay scales for its different operating
groups. Drivers for streamline are on an estimated hourly scale. It was moved by Carol and seconded by Suzanne to have the board sign both contracts. Motion was carried by the board.
Director’s Report: The Havre group will be coming to town Saturday to return 2 buses we had leased to them. We had hopes that they would be interested in purchasing them when we first
sent them the buses. Once we have taken possession of them again we will have them taken to White Hall to see if any municipalities or others are interested in purchasing them. We have
received notice that we will be receiving another sprinter bus, from MDT. A driver for Streamline has jumped ship over to the Galavan side of operations. We are now looking for a part/full
time dispatcher as Jane Delay is ready to retire. She said she would stay on until we can find a suitable replacement. Lee told the board that he is working with the college MGMT 475
class on creating a business plan for streamline, something that our partners and other interested parties have inquired about.
Treasurer’s Report: On the Galavan side of operations we did receive payments due to the hail damage last year. Changes to Galavan’s budget include zeroing out funding from CSBG funding
sources amounts to $6,750 and increases to the bus barn operations. Leaving its operating budget short $10,050 for the current year. The budget committee will need to meet to discuss
our options. The CSBG was zeroed out due to cuts at the state level of funding. With the current numbers Galavan’s budget is still showing a deficit which should be addressed this year.
Part of this is due to how the relationship between Galavan and Streamline operate and share costs. Paratransit which is the device by which Streamline funds Galavan for its help in
operating and
maintaining services is hard to nail down how much it costs both entities. This line item we have been trying to fine tune over the last few years. From budget 2010 to budget 2011 we
increased this amount to $60,000. For Galavan’s understanding from previous years is that 20 percent is set aside for this cost from Streamlines line item expenses. On the Streamline
side, when comparing proposed budget versus actually repair and maintenance still a large sum, although for past month we have fewer repairs. We have 1 bus at Kamp, other than that
budget is looking on track for the year. For the Bus Barn a few expenses left over, painting offices as well as paving this spring. Only part of project not included was actual landscaping
costs. For current and proposed budgets we have zeroed out the CSBG line item, which was $8500. Once again state funding changes at state level. On the proposed budget we have $20,000
for GPS tracking system. Discussion as to this figured was brought up in light of deficits within the budget? It was mentioned to the board that MSU is unveiling a GPS tracking system
that will enable us to link riders to our system via social media. Last fall, we received grant funding to run a shuttle from Gardner to YNP. As the funding for this trial has been closed
we have may have short falls either with actual funds or with matching funds. To reflect this both actual and proposed budgets have been zeroed out. Final note, MDT does not look at
the different sides of the Galavan/Streamline partnership, as our grant proposals and funding sources are considered one when applying for MDT funds.
Coordinator’s Report: We have 1 bus at Kamp, and 1 currently fixed at Karst. We are up 353 riders from last Januarys 900. I have been looking into what our special needs and senior riders
look for in our service, compared to other paratransit providers. Dan mentioned that at Karst, they do as much in house repairs as possible, larger repairs such as engine work is about
the only thing they can’t handle to save on costs. It was asked if Karst recycles there oil, Dan answered that they do not. This was brought up that with respect to our partnership with
the city we might be able to have oil on our buses changed and recycled. Although not specifically mentioned at the time, costs of operating and repairs were included in the arraignment
with and for Bridger Bowl, Bohart and YNP sprinter routes. The costs and repairs to the streamline buses being used here does not fall on Streamlines budget. The TAC proposal for application
is coming due. This application tells about how Galavan and Streamline help with administering to our local TAC system. It provides information of our operations, as well as all other
agencies within the TAC system. There is an increase in funding available this year, which could be used for our plans on providing better service to our main routes, communication system.
It was motioned by David K. that as the advisory board we recommend the TAC application for next year, seconded by Suzanne. Discussion, with board approval this can then be sent to the
advisory board of HRDC. Motion passed.
Secretary’s Report: Sorry for the lateness of January’s minutes.
Subcommittee
Operations: Items discussed already throughout meeting so far.
Marketing: It was brought up to the board that we should implement benchmarks for our contracts from here out, to manage better our operations. For advertizing on our buses CCTV, 3 minutes
will only cost private business $35 a month. Advertisements on buses are not being updated still running ads for events for Labor Day (last year). Mark from Obvious said he has been
short staffed.
Discussion: Things to be watchful in the coming months is advertisements on our Galavan buses. This has and will be an issue in the future, as it might be in violation of city sign codes.
Our main issue is not the signage on buses but signage on our bus shelters, which can only come from revenue of ads on them.
Paratransit: Nothing at this time.
Budget: Has been discussed under treasurer’s report.
By-Laws: From last month’s meeting it was put forth to the board to inset language to allow board members to call in for board quorum requirements. Discussion for future is wither or
not to add to subcommittee section as well. Other issue what if more than 1 board member calls in? Motion was made by David D, seconded by Carson to include changes. Motion carried.
Nominations: Nothing at this time.
Action Items: Nothing at this time.
For the Good of the Bus: Janet mentioned that we as individuals should support upcoming legislation with regards to transportation agencies. As a board we would be in direct conflict
of interests. Carson apologized for running late. David K. mentioned that WTI is working with HRDC/Streamline on the application for ride matching (car pooling) software.
Next meeting March 22, 2011