HomeMy WebLinkAboutEdward Byrne Memorial Justice Assistance Grant Application.pdf Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Marty Kent, Interim Chief of Police
Ken Stocks, Grants Specialist
Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Edward Byrne Memorial Justice Assistance Grant (JAG) Application
MEETING DATE: March 21, 2011
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approval of the Bozeman City Police Department’s REVISED JAG
application.
BACKGROUND: On April 27, 2010 the Bureau of Justice Assistance (BJA) announced the
Bozeman Police Department and the Gallatin County Sheriff’s Office were eligible for an
Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $24, 305. A
requirement of this disparate grant is that the funds be used jointly between our two (2) law
enforcement agencies. On February 3, 2011, Dara Schulman (Department of Justice Grants
Specialist) informed the City that documents needed to be revised to reflect an increase in the
award amount to $40,204. These revisions were completed by Lt. Kent and Mr. Stocks and
require Commission approval. JAG funded projects address crime by improving the
effectiveness and efficiency of the criminal justice systems, processes and procedures. The
Commission is asked to review the attached program narrative and approve the application and
sign the revised Interlocal Agreement/MOU.
FISCAL EFFECTS: We intend to use these grant funds to purchase equipment which will be
used by the City and County Detectives as well as the City/County Evidence Technician. This
will provide valuable equipment to the agencies while at the same time lessen the impact on our
respective equipment budgets. No matching funds are required.
ALTERNATIVES: As suggested by the City Commission.
Attachments: JAG Program Narrative
Interlocal Agreement
Report compiled on: March 3, 2011
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Attachment 1 – Program Narrative (REVISED 3/3/2011)
Bozeman Police Department and Gallatin County Sheriff’s Office
Justice Assistance Grant (JAG) Application 2010
Automated Fingerprint Identification System (AFIS)
Proposed Program Activities
The Bozeman Police Department (BPD) in conjunction with the Gallatin County Sheriff’s Office (GCSO) is
requesting FY 2010 Local Justice Assistance Grant funding to purchase a fully integrated Automated
Fingerprint Identification System (AFIS) at a cost of $40,204. The AFIS system will be used equally by
detectives from both agencies. The stand alone, desktop system will give local law enforcement access
to the Federal Bureau of Investigation’s fingerprint database which consists of several million sets of
latent finger and palm prints. We expect the AFIS system will significantly increase efficiency of
processing fingerprints and enhance the Departments ability to identify offenders. Previously, BPD and
GCSO anticipated an award in the amount of $24,000. Additional funds provided by JAG ($16,204) will
be used to increase the quality and capacity of the AFIS. This revised Program Narrative does not modify
the scope or budget in any way except total cost.
Project Need and Objectives:
The purchase of a stand alone AFIS system will increase efficiency in processing crime scene evidence.
Currently, when latent fingerprints are collected from a crime scene, they are sent to the State of
Montana Crime Lab for identification. Identification at the lab is done using a similar AFIS system but the
process of fingerprint identification and verification can take anywhere from 2 to 6 months. Having the
local resources and technology available to quickly and accurately identify latent fingerprints can make a
significant difference between providing a just outcome for a crime victim and allowing an offender to
not get caught.
This grant will be used for a one time purchase of an Automated Fingerprint Identification System. Upon
approval of grant funds, the BPD and GCSO will immediately purchase, set up, and connect to the FBI
fingerprint database. The equipment will be operational shortly after purchase, immediately enhancing
the Departments investigative tools and ability to identify offenders.
Organization Capabilities and Competencies
The City of Bozeman Accounting Division provides accounting and financial services to the Bozeman
Police Department. They are responsible for maintaining the financial integrity of accounting records,
transactions, and systems for all departments. Among many duties, the Accounting Division bills
reimbursements from federal, state, and local grantor agencies and assures expenditures are in
compliance with appropriation and budgetary constraints. The Accounting Division ensures the City’s
financial records are maintained in accordance with Generally Accepted Accounting Principles and
prepares a Comprehensive Annual Financial Report (CAFR) for each fiscal year. This JAG grant will be
used for a one time purchase of an Automated Fingerprint Identification System. The purchase must
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comply with the City’s purchasing policy, which will be verified by the City Controller in the Accounting
Division.
Disparate Certification
The proposed JAG project is a collaborative effort between the Bozeman Police Department and Gallatin
County Sheriff’s Office. Grant funding will be used equally. A Memorandum of Understanding between
the BPD and GCSO is attached.
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Attachment 2 - Budget Narrative (Revised 3/3/2011)
Bozeman Police Department and Gallatin County Sheriff’s Office
AFIS System
On April 27, 2010 the Bureau of Justice Assistance (BJA) announced the Bozeman Police Department and
the Gallatin County Sheriff’s Office were eligible for an Edward Byrne Memorial Justice Assistance Grant
(JAG) in the amount of $24,305. A requirement of this disparate grant is that the funds be used jointly
between our two law enforcement agencies and we requested $23,910 for purchase of an Automated
Fingerprint/Palmprint System (AFIS).
Subsequently, the grant award was modified from $23,914 to $40,204. We are requesting these funds
and will apply them solely to the AFIS as described in the previous proposal. The additional funds will be
used to increase system capacity and efficiency. This equipment will significantly increase efficiency of
processing fingerprints and enhance both departments ability to identify offenders.
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Attachment 3 – Review Narrative
On April 27, 2010 the Bureau of Justice Assistance (BJA) announced the Bozeman Police Department and
the Gallatin County Sheriff’s Office were eligible for an Edward Byrne Memorial Justice Assistance Grant
(JAG) in the amount of $24,305.
Following the announcement, the two departments determined that funding should be proposed to
purchase an AFIS system in order to increase efficiency of processing fingerprints.
The proposal was presented to the Bozeman City Commission and opened for public comment on June
7, 2010. The Commission consented to the disparate agreement between the City and the County and to
the submitting the proposal for purchase of the AFIS System.
On June 22, 2010 the proposal was passed by the Gallatin County Commission.
Subsequently, BJA revised the award amount to $40,204 and requested the submission of revised
documents, including the Interlocal Agreement/MOU.
A revised MOU has been developed and is under consideration.
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Attachment 4 – Abstract (Revised 3/3/2011)
The Bozeman Police Department (BPD) in conjunction with the Gallatin County Sheriff’s Office (GCSO) is
requesed FY 2010 Local Justice assistance Grant funding to purchase a fully integrated Automated
Fingerprint Identification System (AFIS) at a cost of $23,910. Award amount was subsequently revised to
$40,204 and BPD determined to use additional funds to increase the capacity and efficiency of the AFIS.
The AFIS system will be used equally by detectives from both agencies. The stand-alone desktop system
will give local law enforcement access to the Federal Bureau of Investigation’s fingerprint database
which consists of several million sets of latent finger and palm prints. We expect the AFIS system will
significantly increase efficiency of processing fingerprints and enhance the Departments ability to
identify offenders.
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GMS Application Number: 2010-H6979-MT-DJ
GMS Application Number: 2010-H6979-MT-DJ
Contract Number: 2010-DJ-BX-1148
The State of Montana
City of Bozeman Know all by these present
County of Gallatin County
AGREEMENT
BETWEEN THE CITY OF BOZEMAN AND COUNTY OF GALLATIN
2010 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement if made and entered into this ____day of March, 2011 and revises the Agreement entered
into the 9th day of June, 2010, by and between the COUNTY of Gallatin, acting by and through its
governing body, the Commissioners Court, hereinafter referred to as COUNTY, and the CITY of
BOZEMAN, acting by and through its governing body, the City Commission, hereinafter referred to as
CITY, both of Gallatin County, State of Montana, witnesseth:
WHEREAS, each governing body, in performing governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party: and
WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of
both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates
the performing party for the services or functions under this agreement: and
WHEREAS, the CITY and COUNTY agree to use the $40,204.00 (revised from $24,000.00) from the
JAG award towards the purchase of specialized equipment and indirect costs for the jointly-funded Law
Enforcement Evidence Technician and by Detectives from both agencies, which is an equal collaborative
effort by the CITY and the COUNTY: and
WHEREAS, the CITY and COUNTY believe it’s in the best interests of the public to reallocate JAG
funds.
NOW THEREFORE, the CITY and the COUNTY agree as follows:
Section 1.
CITY and COUNTY agree jointly to use the $40,204.00 of JAG funds.
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GMS Application Number: 2010-H6979-MT-DJ
Section 2.
COUNTY agrees to use $40,204.00 for the purchase of specialized equipment and indirect costs for the
jointly-funded Law Enforcement Evidence Technician and by Detectives from both agencies.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than
claims for which applicable law may impose liability.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other
than claims for which applicable law may impose liability.
Section 5.
Each party to this Agreement will be responsible for its own actions in providing services under this
Agreement and shall not be liable for any civil liability that may arise for the furnishing of the services by
the other party.
Section 6.
The parties to this Agreement do not intend to create any obligations express or implied other than those set
out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.
City of Bozeman, Montana County of Gallatin County, Montana
, Gallatin County Commission Chair
Chris Kukulski, City Manager
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