Loading...
HomeMy WebLinkAbout09-21-10 Planning Board MinutesCITY OF BOZEMAN PLANNING BOARD MINUTES Tuesday, September 21, 2010 ITEM 1. CALL TO ORDER AND ATTENDANCE President Henyon called the regular meeting of the Planning Board to order at 7:03 p.m. in the Commission Meeting Room, City Hall, 121 North Rouse Avenue, Bozeman, Montana and directed the secretary to take attendance. Members Present: Erik Henyon Trever McSpadden Bill Quinn Chris Budeski Brian Caldwell Mayor Jeff Krauss Staff Present: Tim McHarg, Planning Director Chris Saunders, Assistant Planning Director Aimee Kissel, Deputy City Clerk Members Absent: Eugene Graf, IV Jodi Leone Ed Sypinski Guests Present: Eric Nelson, ThinkTank Design Matt Cotten C & H Engineering ITEM 2. PUBLIC COMMENT (0-15 MINUTES) {Limited to any public matter within the jurisdiction of the Planning Board and not scheduled on this agenda. Three-minute time limit per speaker.) Seeing no public comment, Erik Henyon closed public comment. ITEM 3. MINUTES OF AUGUST 17, 2010 (Opened and continuedfi-oin 917110.) MOTION: Mr. Budeski moved, Mr. MeSpadden seconded to approve the minutes of August 17, 2010 as presented. The motion carried 6-0. ITEM 4. MINUTES OF SEPTEMBER 7, 2010 MOTION: Mr. Quinn moved, Mr. Krauss seconded to approve the minutes of September 7, 2010 as presented. Mr. Budeski abstained since he was not present on September 7, 2010. The motion carried 5-0 with I abstention. ITEM 5. PROJECT REVIEW 1. Subdivision Preliminary Plat Application #P-10008 ( 1 91h & College MiSub) A Minor Subdivision Preliminary Plat application requested by the owner, Mr. & Mrs. Rogers Neighborhood, 2910 Colter Ave., Bozeman, MT 59715, applicant, Thinktank Design Group, 33 N. Black Ave., Bozeman, MT 59715, and representative, C&H Engineering, 1091 Stoneridge Dr., Bozeman, MT 59718, to September 21, 2040 Planning Board Minutes allow the subdivision of 1.1242 acres into two lots for R -O (Residential Office District) development for property legally described as "Tract 1, COS Filed on Film 16, Page 1154, SW '14, Sec. 12, T2S, R5E, City of Bozeman, Gallatin County, Montana, and located at 1727 West College Street. (Riley) (Opened and continued ftom 917110.) Brian Caldwell recused himself from this discussion as his employer represents the applicant. Assistant Planning Director Chris Saunders presented the staff report explaining this is an application for a minor subdivision to turn one lot into two. It is presently zoned residential office, designated business park mixed use on the growth policy. Applicant has proposed to divide the lot into approx. 'l2 acre each (western lot a little larger) with access to property through a mutual access easernent. The property has frontage on the street and infrastructure largely in place except a sewer stub which will be extended into the property. No public comment has been received. The Development Review Committee has conducted their review and has recommended favorably with the code provisions and staff requirements noted beginning on page three of the staff report. Mr. Budeski asked to see the waivers, covenants, and the encroachment permit from MDT as these items were not within the packet yet were listed on the checklist. Mr. Saunders explained there is a shared access to the north that is off site, accessed through an easement. There will be no driveways onto S. I 91 or College that do not already exist. Mr. Budeski mentioned the 25 foot easement to the property line on 19' Mr. Saunders does have a copy of the covenants. Mr. McSpadden asked whether condition #5 (noxious weed plan submittal) should have a memorandum of understanding with the County weed district before final plat. Mr. Saunders said he would check with the County weed district to learn whether an MOU should be added. Mr. Quinn asked how the project would be impacting 23 in regards to engineering condition #6i. on page 4 (intersection improvement to College and 23rd). Mr. Saunders explained the applicants use the intersection. In the event of an SID there proportional share would be calculated as part of that SID development process. Responding to a question regarding current level of service at the intersection and Mr. Saunders explained that one left turn movement headed east onto College is operating at an F (one peak hour per weekday) with the remaining functioning suitably. The City is working on obtaining a consultant to work on design work for that section of College Ave. 2 of 6 September 21.. 2414 Planning Board Minutes Eric Nelson from ThinkTank. Design spoke as a representative of the applicant, Dr. Rogers and Mrs. Rogers. The intent of this project is straightforward. Future planning for the owner of the property if he goes to sell it a guaranteed way it might be developed. This is a piece of a larger master site plan that will go before the Commission later this month. The subdivision has added an easier, saleable value of the property and enhances the future usability Mr. Budeski asked whether Montana Department of Transportation had granted the applicant an access easement onto 19 "' Matt Cottennan with C & H Engineering spoke on behalf of the applicant explaining that when the 19' Ave. improvements were done, Dr. Rogers negotiated with MDT for an approach in exchange for right of way. This was written into the right of way agreement. Mr. Budeski asked that the city receive a copy of that document. He would also like the sewer easement to be completed before final plat. President Henyon opened public comment. Seeing none, he then closed public comment. Seeing no further questions for the applicant, President Henyon opened motion, discussion and vote. MOTION: Mr. Quinn moved, Mr. Budeski seconded, to approve the preliminary plat file #P- 1.0008 with conditions as set forth by the planning staff. AMENDMENT TO THE MAIN MOTION: Mr. Budeski moved, Mr. Krauss seconded, to add that the applicant submit the driveway encroachment permit prior to final plat approval, and an easement for the sanitary sewer service is included in the plat. Mr. McSpadden added findings to the motion saying the application meets primary review criteria as outlined in the staff report. The application is in compliance with the preliminary plat, the community plan and the review standards for which this board is required to look at and meets all of the requirements set forth. VOTE ON THE AMENDMENT TO THE MAIN MOTION: The motion carried 5 -0. VOTE ON THE MAIN MOTION: The motion carried 5 -0. I"T"EM 6. NEW BUSINESS Mr. Budeski will be making a presentation on the DRC flowchart at the next meeting. Brian Caldwell spoke regarding items that were planned as future agenda items. O Development standards within existing TIP' districts to encourage the redevelopment within infill in the TIF districts. Are the boundaries adequate for a push to site development standards within those TIF districts? 3 of 6 September 21, 2010 Planning Board Minutes A discussion began regarding the plans previously made for future agenda items. • Review of preliminary plat (Mr. Budeski will put together a flow chart) —board will vote. • Board will no longer meet for work sessions. Meet I" and 3rd Tuesday like usual, but not cancel meetings when nothing to review — work sessions those weeks instead (or just after reviewing applications). * The next meeting: site plan recommendations (October 5, 2010). * 2" meeting: subdivision review recommendations for changes (October 19, 2010). * 3 1-d meeting: TIF Districts (November 2, 2010). ® Managing agenda is critical. Benefit of meeting bi-weekly more time to manage/notice agendas. a Chris Budeski to put together flow chart on review process with Chris Saunders checking it over before presentation to this board. 0 Board has previously identified several elements to make recommendations — want to make them formal. Mayor Krauss asked that planning board members use his regular city account at jkrauss@.bozeman.net. Impact Fees Mayor Krauss began a discussion regarding the public comment received from Tim Dean during the 9-20-10 City Commission meeting to reconsider impact fees. Mayor Krauss does not know if there are three Conii wanting this looked into or not. Mayor Krauss also reported there are still some undistributed impact fees that were never claimed from the settlement of the lawsuit (with SWMBIA). Meet with SWMBIA and agree on a plan to submit to the Judge to use that money somehow to pay impact fees. Tim would still like the transportation impact fee lowered which is still at 60% of what it can be. There is some argument for that when you consider how slow growth is and how we are proposing to pay for College — trying to get money out of the feds. Mr. Saunders pointed out that there is a specific advisory board that handles impact fees. Mayor Krauss feels the Planning Board could make recommendations on this issue. Ms. Kissel explained that when taking minutes for the Economic Development Council, they had on the agenda, but were not able to get to the item, a discussion to meet with the Planning Board to partner up on some issues. The EDC would probably love to be involved in the discussion. Mr. Caldwell said the community plan speaks to promoting affordable housing. An argument could be made to make utilizing those funds to offset impact fees that apply to projects that are sustainable and affordable. 4 of 6 September 21, 2010 Planning Board Minutes Mr, McHarg began a discussion regarding the planned uses for the affordable housing trust fund money. Mayor Krauss explained the city has been putting money away. He would like to see the city save enough money to buy the trailer court, or use that money with federal money to do a cooperative project. It could be used to jump start some kind of building within the city. Mr. McHarg spoke regarding using the money to leverage transportation or economic dollars, etc. Mr. Budeski said the money also needs to be used for adi of the workforce housing program. Level of Service Mayor Krauss would like the Planning Board to look into changes to the UDO regarding the mandate for applicants to fix any failing intersections within a mile of the project. This condition is not working and has required numerous variances. He provided several examples, Mr. Caldwell asked about impact fee credits when projects are done above par — such as intersection improvements. Mr. Saunders spoke regarding the city funding 100% of signals. There are circumstances where a developer puts in infrastructure and asks for a pay back with specific procedures, Mayor Krauss continued the discussion on transportation impact fees. NE Neighborhood and TIF Districts Mr. Henyon asked for an update regarding the process the NE neighborhoods and TIF districts have been working on. Mr. Saunders invited board members to the grand opening of the sidewalks on Seventh Ave. on Thursday in front of Van's — the first connectivity project through the TIF district with TIF money and grant money. Financial support tools were approved by the City Commission on 9- 20-10 for re-development of North Seventh. Mayor Krauss said the implementation of TAG Grants in the North 7' Avenue TIF District has not been settled yet. Those will allow applicants to apply for grant money to hire a planner or engineer for idea development. If the idea is not used, it reverts to the TIF district, Mr. Henyon began a discussion regarding changes made such as exemptions and code amendments in the UDO. Mr. Saunders said there have been changes, such as a parking credit for a transit stop, 5 of 6 September 21, 2010 Planning Board Mimites Mr. Mcl-larg spoke regarding having Planning Board members take a look at tile plans for tile TIF districts. Each TIF has its own board and planning policies for their areas. Staff can assist with coordination/] i ai son between the Planning Board and other boards. MT. Saunders explained that the documents are online under Community Development on tile Planning webpage. Mr. Caldwell volunteered to attend the next North Seventh Board meeting, giving theirs an update on what the Planning Board would like to do. Mayor Krauss said North Seventh would probably be willing to talk. They'll be discussing the TAG grants next time. They've voted on the next project — lights from interstate to Anders building. Lower street lighting with similar theme all the way up. There are lighting districts to deal with. MDOT may help with this. This lighting will create a sense of place. Scheduling October 5' — next Planning Board meeting, Discuss site plan/DRC process. October 19"' — Subdivision November 2 a — TIF Districts Members attend North Seventh event on Thursday? Planning staff touch base with TIF Districts? Study — Mendenhall and Babcock Mr. Caldwell 1 - nentioned that the city has submitted a TIGER 11 Grant to fund a potential study for Mendenhall and Babcock — results due in the next two weeks? Mr. Saunders said results are due in October for that grant and a sustainable community's grant submitted as well. Mr. McHarg will keep the board informed on these iten ITEM 7. ADJOURNMENT Erik Henvon made a motion to adjourn the meeting at 7:58 pq--A, with a second from Brian Caldwell. tion carried 6-0. IV Erik H rayon, resident Tim McHa irector Planitngg Board Planning & Corni Development Prepared b Approved on: Airdee Kissel, Deputy City Clerk 6 of 6