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HomeMy WebLinkAbout1990-11-13 MinutesCORRECTIONS TO MINUTES November 13, 1990 Page 7 - Lines 14-16 - change to read "... master plan and zone code are flexible documents which are sensitive to the community's needs and goals. He further noted there may be differing philosophies amongst individual members of advisory bodies and governing bodies; but the governing ..." Page 9 - Line 3 - change to read "... noted when the earthwork began, he ..." MINUTES OF THE MEETING OF THE CITY COMMISSION BO2EMAN November 13 1880 The Commission or the City of Bozeman mat in regular session in the Commission Room, Municipal Building, November 13, 1990 at 3:30 p.m, Present were Mayor Hawks, Commissioner Frost Commissioner Swanson, Commissioner Knapp, City Manager Wysocki, City Attorney Bruhcr and Clerk of the Commission Sullivan. Commissioner G"ehrung was absent. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - November S. 1990 It was moved by Commissioner Frost, seconded by Commissioner Swanson that the minutes of the regular meeting of November S lgov be approved as amended. The motion carried by the fnUmvinQ Aye and No vote: those voting Aye being Commissioner Frost Commissioner Swanson Commissioner Knapp and Mayor Hawks; those voting w"' none. Absence of Commissioner Goehru It was moved by Commissioner Swanson, seconded by Commissioner Knapp' that Commissioner Cvebrung's absence from this meeting be approved in accordance with Section 7-3-4322(2). M.C.A. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Knapp, Commissioner Frost and Mayor Hawks; those voting No, none. Continued public hearing - Conditional U Permit J oseph struction of a 20, 000-square- foot car dealership on the EJ, SEk, Section 9, T2S, R5E, MPM (northwest of intersection of U.S. 191 and Cottonwood Road) This was the time and place set for the continued public bearing no the Conditional Use permit requested by Joseph and Susan Billion to allow construction of a 20,000- square-foot car dealership on the east one-half of the southeast one-quarter of Section! 9 Township 2 South, Range s East Montana Principe/ Meridian. The subject property is ap- proximately u.s acres in size and is more commonly located along the north side of U.S. Highway 191 just north of the Cottonwood Road/U.S. 191 intersection. Mayor Hawks reopened the continued public bearing. City Manager Wysocki yvbm;amd into the record u memo from Commissioner Onehrung dated November 0 listing some of his thoughts and concerns; and letters of 1i-/}-yn - 2 - opposition from the following: Riney Bennett, dated November 12 leno; Don Bachman, 109 North Broadway Avenue; Doug Rand dated November 12 |oon; Gretchen Rupp, 209 North 3rd Avenue dated November 12 1990; letter signed by Mr. and Mrs. pocbbam Elaine A. One Ellen Palmer and Victoria Go[ding, Mayor Hawks entered into the record a letter of opposition from Tim Crawford. The City Manager noted that the Planning staff does not have a copy or the now site plan containing the revised landscaping along the highway frontage; and he suggested that those submitting the letters of opposition did not have an opportunity to review that plan prior to preparing those letters. Responding to questions from Commissioner Swanson, Associate Planner Dave Skelton stated the staff rwonmmenda�tk`n for denial was based on the fact that the master plan for the entire development has not yet been prepared. He noted that this requested use is e conditional use in a residential zone, where two criteria must be met: (,) it must be located at the intersection of two arterials or an arterial and a collector; and (z) it must be compatible with residential development, current and future in the area. The Planner noted that this is to be single-use planned unit development; and the currant application is for an automobile dealership only. He reminded the Commission that under this application, they are not reviewing the overall concept for the twenty-acre par- cel and its attendant land use guidelines and architectural guidelines, and further without the necessary information essential to ensure compatibility with adjacent residential dr/c/- nmment. The Planner stated that under the interim zoning ordinance, the purpose of the R-Q zoning district is to "provide for and encourage the development of professional of- fices, business headquarters, and compatible multi-family and apartment development that would blend well with adjacent land uses." He stated that without the /and use develop- ment guidelines, the architectural guidelines and covenants for the entire 20-acre parcel, those determinations cannot be made. He noted therefore, it is necessary to have all of those documents and plans for the entire parcel in place before this subject application may be approved. Responding to another question from Commissioner Swanson, Planner Skelton stated that the staff conducted the point analysis or this project, as provided in the interim zon- ing ordinance. He stated that without the documents for the overall project available for consideration, staff was unable to rate this project in a manner which would garner the necessary points for approval. Commissioner Frost noted that the criteria of the master plan for this project are necessary to ensure that each phase of the development is accomplished in accordance with that plan. Y1-l*-8o - s - P|annur Skelton stated that unless the decision-making body determines that the in- formation submitted constitutes a conceptual long-range master plan for the entire twenty acres then action on this application must he deferred. Commissioner Knapp asked if Cottonwood Road was cpns,idered a through street when the points for this project were determined. The Planner responded it was because the transportation plan projects the northward extension of Cottonwood Road as on arterial at least to Durstvn Road. Responding to Commissioner Swanson the Planner stated that the 1990 master plan designates commercial development nodes for the southeast corner of the intersection of Gooch Hill Road and U.S. 791 and for the south one—haff of the Intersection of Cottonwood Road and U.S. 791, He noted that the other corners of those intersections could be de- veloped commercially through the planned unit development process; however, no other commercial development may occur along the highway within the jurisdictional area without first going through the appropriate amendment processes. Responding to Commissioner Knapp' Planner Skelton stated the subject site is locat- ed approximately wnv-half mile from the city limits. Mr. Doug Rand' 37 East Main Street highlighted the comments contained in his let- ter. He stated that during development of the new master plan, he was excited about the concepts of improving and protecting the gateways to the community as well an intensifying development in the city with low-density development around the city. He stated this ap- plication is inconsistent with those concepts. He then expressed concern that this applica- tion has moved so far through the process with a recommendation for approval, noting that the proposed use would have a huge negative impact on the rural landscape. He noted that the U.S. Highway 191 entryway corridor is one of the better approaches to the city and encouraged denial of this application, Mr. Riney Bennett, 1716 South mnuvv Avenue highlighted his letter or wpposWinn. He noted that at this point the applicant is ,ccWog approval of a single commercial build- ing in an R-0 zone under the guise of planned unit development. He expressed concern about the fact that this application addresses only five acres leaving future development ,of the fifteen acres to chance. He also noted that approval of this application would es- sentially translate to a zone change through the back door; and he does not fee/ that type of precedent should be set. Mr. Bennett stated that an automobile dealership would be too distracting along this sensitive entryway. He noted the purpose of the dealership to display as many cars as possible; and it is the City's gne| to protect this ontryway. He noted those two goals do not mesh; and compromise uvos not seem possible. Mr. Bennett reminded the Commission that rewriting of the master plan and zone ll-l3-yo - 4 - code has been a two-year project. He expressed concern that the Commission's support of these new codes is ambiguous, based on the decisions they have made on various issues under these new codes. He suggested that if the Commission in not comfortable with these documents as written, then they should he revised to more accurately reflect the Com- mission's standards. Mr. Riney Bennett stated that at the present time, it is important owr the Commis- sion to take an assertive leadership role by making consistent decisions under these codes. He noted that as a member of the City-County Planning Board, be feels there is presently a lack of direction in the City right now; and he noted that should be addressed. He re- minded the Commission that the staff has recommended denial of this application; the De- sign Review Board and Planning Board have recommended approval; and he is uncertain about the Commission's position. He then encouraged that the Commission deny this apWi catiun and show an assertive leadership role for support of the newly-revised documents. Mr. Mike Licbo|svo 318 Fieldstone Drive, stated he is president of LS Power Cor- poration. He stated that his company is responsible for developing and financing indepen- dent power plants; and its offices are located on Maio Street. He noted that he selected Bozeman because of its quality of life and because of the master plan on which it was working over a year ago. He stated that clients fly into the area; and at the present time, it is almost embarrassing to transfer clients from the airport to the office because of the entryways into the community. He expressed concern that to approve this application for an auto dealership will result in pressure on the Commission to allow strip development along U.S. Highway 791 which is currently the best entryway to the community. Mr. Oobo|aon stated that he viewed the site today and was distressed to see that earth work was being done even before the Commission has taken action. He encouraged the Commission to not be swayed by this action on the part of the applicant, and request- ed that they deny this application because of its negative impacts on this sensitive entryway. Mr. Tim Crawford I West Main Street, noted that he lives at Gallatin Gateway and drives this road on a regular basis. He stated concurrence with the previous speakers. We noted this is the most pleasant entryway to the community and must be protected from additional development. He stated that when riding a bicycle, one most be attentive and watch carefully *hue traveling past Maio Mall; then it becomes less dangerous. He stated that to allow cleve|ommemt for an additional mile will lead to a more hazardous situation for bicyclists and drivers alike. Mr. Monte Cooper, 803 South Church Avenue noted the amount of development which has occurred along U.S. Highway 191 in the past ten or twelve years. He stated that, given the character of development to date, it is imperative that the Commission make 11-1s-90 - 5 - the conscious decision of whether they wish to promote the proliferation of steel-skinned boif*ings and asphalt all of the way to Four Corners. Mr. Cooper also indicated he is concerned about the activity which is taking place on the subject site. He noted it appears the applicant is "second guessing" the Com- mission's action while extending the community the courtesy of going through the process. He noted the City has just spent tens of thousands of dollars for composing of the new master plan; and he encouraged the Commission to give it credence. Mr. Gary Vodehna| o}w South 7th Avonue, stated that approval of this application would have a negative impact on the community as well as its aesthetic display,. He then encouraged denial of this application. Mr, Dan Kemp' architect representing the applicant, expressed concern that this is the ninth public hearing, during a three and one-half month process through which this application has passed, and this is the first negative input receivad. He noted it would have been nice if those submitting comments in opposition had been present to listen to the full presentation. He stated many comments have been received concerning the entryway corridor; and he feels those have been addressed, particularly with the revised site plan. Mr. Kamp stated that if the Commission indeed wishes to leave U'S. Highway 191 as it is' then the commercial nodes should be removed; and the land use should be changed back to agriculture. He then stated that he hm[ivvos a balance can he reached that in- cludes open space, residential and limited commercial development. k8r. Dan Kamp stated that the major reason for original staff denial of the applica- tion was because of their interpretation of the point system criteria and the requirement for land use guidelines and a master plan. He maintained that the applicant has a full master plan for the twenty-acre parcel, except for the land use guidelines which ,pmoiF- ica;(y address items such as building materials. He reiterated that under this application, the Commission is asked to consider the Chrysler dealership on its own with the building and landscaping to provide a bench mark for future development of the site until the writ- ton /and use guidelines can be submitted for Commission action. He stated that if the properties adjoining this site were predominately designated residential, he could under- stand the reluctance to approve this application without the land use guidelines in place; however, he noted that is not the situation. Mr. Kamp then addressed the issue of earth work being done before this project has received final approval by the Commission. He noted that given the tight zhmefram* on the lease for the North Willson Avenue site, Mr. 8i|/ion has taken the calculated finan- cial risk of beginning the preliminary earth work so that he can move quickly after ap- proval. He stated the applicant recognizes that this move is being taken at his own risk; and he will restore the site to its previous state if this application is not approved. n-/3-yn _ - Mr. Kamp assured the Commission that this building is to he constructed of con- crete block and a stucco-type fin|sh, not a metal-skinned building as suggested in testimo- ny submitted earlier in this meeting; and reminded the Commission that this will set the standard for the remainder of the development. He further noted that additional screening has been provided along U.S. Highway 191 under the revised plan; and they are willing to address that issue further if necessary. He then reminded the Commission that under this application, Baxter Crook will be returned to its natural state rather than its current ir- rigation ditch status. Responding to a question from Mayor Hawks Commissioner Knapp stated she needs more information before making a decision on this application. She noted that under the concoytual master plan, the proposed building would he constructed on Lot 7; and there appear to be three other lots in that section plus four lots in a second section. She noted that this land lies one-half mile outside the city limits, with a potential of eight different businesses being relocated to the site. She expressed concern that this could have a neg- ative impact on the City's tax base; and until residential development fills the gap between the city limits and the subject site, those businesses will not be tied onto the City's water and sewer services. Mayor Hawks closed the public hearing. Commissioner Swanson stated he has difficulty considering this application without the full master plan for the twenty-acre site, noting he does not believe he can make a good decision without that master plan. He feels that oignage is an extremely important issue which must be addressed to ensure compatibility with open space, vio=, agricultural uses and future resident/a| development, expressing concern over the proposed two freestanding signs for this /u, only. He stated that he feels all of the elements of sigmage' i.e. size location, height, materials, illumination and architectural compatibility with the buildings, are all items that should be addressed in a studied and deliberate man- ner, He noted that since this is a p|ozo there should be one sign along the entryway designating the area, with monument-setting signs within the plaza to direct people to the appropriate lot. He then stated a willingness to review a comprehensive plan for the en- tire twenty-acre parcel; however, he dome not feel be can make a good decision on this application based on the information received to date. Commissioner Frost stated concurrence with Commissioner 3wanson's comments, not- ing that signiago is e big problem in a crucial entryway. He noted that a oar dealership could be located in an entryway; however, he noted it could not be a typical dealership. He stated this application has some strong points; however, it also has some really weak points' He stated be feels a master plan of the entire parcel is necessary prior to making a decision on this application. He also noted that heavy screening is needed along the l/-13-90 - 7 - front; however, the dealer wants to show his cars. The Commissioner also stated he feels it is necessary to provide heavy landscaping and screening between this development and the adjacent properties. He then suggested that his concerns could probably be handled through the addition of conditions should the Commission decide to approve this application as submitted; however, be feels there are some problems t&at need to be worked out by someone other than the Commissioners. Commissioner Swanson stated that approval of this application with conditions, with- out knowing what other types of development might be proposed on this parcel, cmuld place both the City and the property owner in a very difficult position. He noted that if the Commission approves this application, the developer ehU does not know if the Commis- sion will support his land use guidelines for the entire project. The Commissioner then stated concurrence with the staff report, noting the master plan for the entire twenty-acre parcel is necessary prior to any development. Mayor Hawks responded to Mr. B*noett's comments, noting that the master p|oo and the zone code are flexible documents which are sensitive to the community's nccuy and goals. He further noted there may be differing philosophies amongst individual members of advisory bodies and governing bodies; but the governing body takes its actions based, in part, on the recommendations of the advisory bodies. The Mayor noted that a car dealer- ship is perhaps one of the most challenging uses to put in an entryway corridor; hneevor, he suggested it is not impossible. Mayor Hawks questioned how the Commission can take action on this application without knowing the impacts of development of the entire twenty acres, particularly in the area of signage. He then recognized the applicant's time constraints; however, he noted the Commission must also he comfortable with its decision, Commissioner Swanson reiterated his discomfort on approving this application with- out the big picture' He expressed concern that approval of this phase will result in addi- tional dollars being invested in that site; and that could detract from the City's ability to say ''no" in the future. He then stated he feels this project just be stopped now until the master plan for the total project can be considered, Commissioner Knapp concurred with the concerns expressed and the position which Commissioner Swanson has outlined. City Manager Wysocki asked if the Commission wants this type of development to occur in this arua. He suggested if they don't, it may be best to make that known at this time. Commissioner Frost stated he feels a very atypical car dealership could possibly be acceptable. He noted, however, that some specific items need to be carefully addressed, including signagu' screening and lighting. He noted that the proposed 250-foot appendage of asphalt needs to be broken up visually through heavy landscaping. He stated it is im- 11-13-90 - 8 - pnrtant to address that in such a manner that passing motorists don't ycc a parking lot of automobiles. Commissioner Frost then referred to some of the concerns expressed in Commission- er Cvehrumg's memo, He noted that Commissioner Gvahrumg has indicated the setback from the existing road is acceptable; however, with the impending widening of the road he has suggested that the development be set back an additional amount to retain the same set- back. Mayor Hawks stated he feels that it is possible to locate a car dealership on the subject site. He noted a good precedent was established three years ago on the Fish Wildlife and Parks property, when the Commission approved a proposal' under which the businesses along U.S. 191 ,muW face away from the highway and toward the street from which access would be gained. He suggested that it would be possible to orient the car dealership *n that it faces away from the highway, with an identification sign appropriate to the area' The Mayor stated this would eliminate the necessity of trying to screen the sea of asphalt from the highway' noting that no amount of herming and landscaping could visually set the car lot apart from the highway. Commissioner Swanson recounted the natural conflict between this entryway, where distraction is not desired, and aptvwnhi|e dealerships, which aggressively promote their wares. He then questioned whether the impacts of this use could adequately be addressed to ensure compatibility with allowed uses in that immediate area. City Manager Wysocki expressed concern that under the new streamlined process public input is encouraged early on; however, it has taken until this public hearing to re- ceive negative input. Mayor Hawks noted that the public hearings on this item: have been properly noticed in the newspaper, however, it seems that the earthwork in what has drawn people's atten- tion . He noted that the process has been streamlined to enable applicants to move as quickly as possible and yet provide opportunity for the desired public input. Responding to comments by the City Manager, Mr. Riney Bennett indicated he did not believe a car dealership on an entryway would reach this point in the process. He noted that in light of the actions taken on this application to date he does not feel ,wry secure about the zoning in this community. Mr. Dan Kamp reiterated his grave concern that no public comment was received until this meeting. He noted that during the review processes with the staff, the DRC the DRB and the Planning Board the application and conceptual plan appeared to receive support and approval. He expressed concern that now that it is at the Commission |cvcl it seems they are w180 degrees to" the other bodies; and there is no time to address the concerns and revise the plans accordingly. 11-1z-eo - e - Mayor Hawks responded that he personally attended the City-County Planning Board so he could |iatoo to the proposal and testimony in preparation for the Commission's hear- ing. He noted when the earthwork began' he became aware vf the actual relationship be- tween the location of this proposed project and the highway; and he noted that relation- ship is critical. Commissioner Swanson noted that the staff report, dated October 16. vyyo recom- mended denial, questioning how that recommendation could be ambiguous. He then stated that he has been awaiting testimony during the public hearings to persuade him otherwise and the first negative comment he heard was from Riney Bennett with the second being from Deb Berglund at the City-County Planning Board meeting. He expressed concern that no discussions have been held before the advisory boards /me are being held before the City Commission, and asked why members of those bodies aren't asking similar questions, Commissioner Frost noted it is important to make it clear that the applicant is pro- ceeding at his own cost and risk without authority by the Commission; and that it pro- vides no guarantee that the Commission will approve the application. Mayor Hawks stated that the decision on this requested Conditional Use Permit will be placed on next week's agenda for action, when a fo// Commission will be present. Discussion bi of d esign The City Manager reminded the Commission that Mayor Hawks had requested 1h�is item be placed on the agenda. Mayor Hawks stated that the City Manager reminded him of action taken by the City-County Planning Board in the spring' prior to finalization of the budget for Fiscal Year 1990-91. The Mayor noted that at the present 1/mc' the Commission is attempting to make decisions on applications that involve development along the City's entryway corridors without the appropriate guidelines in place; and he feels it is imperative to have those guidelines developed and adopted an quickly an possible. He noted that funds have been sot aside in the budget for hiring of an individual to work on this task. He stated there are several options wvw|/ab|* on how to accomplish this task; and he suggested it is appro- priate for the Commission to take action so that staff may proceed. City Manager Wysocki distributed to the Commission o memo prepared by Planning Director Epp|e setting forth some of the options available as well as some of the issues which most be considered in determining which is best. Planning Director Epp|e reviewed' the options available, which are as follows: (l) retain a professional consulting firm; (2) hire a contracted staff person; (o) retain the services or the MSU School of Architecture; and (*) hire a staff person for project n-la-yn -7U- implementation and coordination, supplemented by the M3U School of Architecture in ues/8" and graphics. He stated that original projections showed that a staff person could com- plete this project in two to three years; and the individual wnvW be hired for that Fwriuu of time only. The Planning Director then suggested that Option Nu. n might be the best approach, noting that to have the School of Architecture provide the design and graphics work could possibly reduce the amount of time to one and one-half to two years. Mayor Hawks asked about a suggestion previously made under which a person would be hired to work one-half time for the City and one-half time in the MSU 8chun| of Archi- tecture. The Planning Director responded the Planning Board member Ralph Johnson looked into that possibility last spring. He noted there are administrative difficulties with that proposal; however, it is not an impossibility. Mayor Hawks noted that "'fast tracking" the project will also noou<t in "fast track- ing" expenses. Commissioner Knapp asked about the availability of personnel with the type of de- sign ability necessary to cvm»|mtu this project' particularly in Montana consulting firms. Planning Director Epp|e responded he is familiar with some regional urban design firms, but not any Montana firms. He then expressed concern that if a consulting firm does the work, they will be in Bozeman for brief periods and will not become familiar with the needs and desires of the community. Mayor Hawks noted that the synergism of local people with a planning background working with professionals who have new and fresh ideas could stimulate a top-notch prod- uct. Commissioner Frost noted this item was discussed seven months ago; however the City still does not seem to know what it wonts. He feels there is a strong need to fill this position in some manner, and he does nnz h*o| that time should be taken now to work out e joint relationship with MSV. He suggested that once the determination is made on whether to hire a person or firm the process should move forward quickly. The Commissioner then suggested it may be best to start with Option Nn. 7 or z initie||y, then add the MSw School of Architecture later. Commissioner Knepp noted that when the Commission went through the budget pro- cmas, they determined this was one item they wished to fund. She then noted she was under the impression that the Planning Board would move forward with this project, and asked what has transpired in the interim. Mayor Hawks stated that the Planning Board has realized that this urban design po- sition is the city's business, since it is a zone code matter. He further noted that the product to be generated by this position is to assist the Design Review Board in making ll-1}90 - 11 - its recommendations to the City-County Planning Board, and ultimately to the City Commis- sion, He noted that, although the Board has a peripheral role, they are not directly in- volved and feel the Commission could more appropriately handle the situation. Responding to Commissioner Knapp, the Planning Director indicated that $29,00O was included in this year's budget 10 cover the salary costs of an employee. Assistant to the City Manager Row Brny suggested there are two distinct facets to development of the design objective plans. He noted that one is as a plan organizer and administrator who prepares the text, vwrrym:s the coordination and ensures the appropri ate public hearings are held; and the other is the design and graphics work which supports the t*xt. He then suggested that in this light, o good designer be hired to ad- minister the project; and MSV School of Architecture students could be asked to provide the design and graphics work since that is their area of expertise, Mayor Hawks noted the Planning Board is scheduled to discuss this item at next week's meeting. He then suggested it be brought back in two weeks for additional Com- mission discussion. Staff update Commission goa/ for Fiscal Y 7e90-91 City Manager Wysocki reminded the Commission that Commissioner Swanson had re- quested this item be placed on the agenda. The City Manager then reviewed each of the top thirteen goals in turn, as follows. A. Review and enforce existing ordinances. Staff is working on this item on an on-going basis. Hiring of a new zoning enforcement officer is currently in process; and that individual should provide better enforcement in that area. He noted that enforcement is also being actively pursued in the areas of abandoned vehicles, enforcement of parking restrictions in both the downtown area and around the University and weed control. ordi- nances, and possible scheduling or that review. City Attorney Becker responded that he does review each section of the existing code when a revision is to be made, so that a|| changes can be incorporated into the one ordinance. He noted however, that to rewrite the existing code would be a ma/or pnUect, which would toha at /east a half year if done on a full-time basis. He then indicated that if required he could set aside a short period in each day to review the code and identify areas requiring change rather than continuing to follow the piecemeal approach currently used. City Manager Wysocki noted that to systematically review the ordinances and make the necessary revisions would require hiring of another full-time attorney; and the Com- mission made the conscious decision during the budgetary process that was not necessary. /v-1a-sn - |2 - � at,d; and the first assessments have been mailed. C Garbage ms and curbside recycling. New landfill rates are in 9/acr as of the beginning of this fiscal year. The garbage rates for this year were adopted based on the same format as in past year, with the understanding that this is the last year. An ad hoc committee has been created, and the members will soon be appointed, to review the various options available for curbside recycling and to provide recommendations to the Commission on the best way to proceed. The new garbage rate structure is to he in place by July 1, 1991; and bncdcmcntatkm of a curbside recycling program should take place about the same time. */so a survey has been mailed to a raodom|y-aulmcced group nfovs- tomers; and the results of that public input will be tabulated for consideration. D Household ha . Staff had proposed placing one of the underground tanks being removed at the City Shops above ground for used motor oil. He noted, however, they have recently been informed that is not possible, rather, the tanks must be destroyed. He stated that staff is willing to support use of the used motor oil that the City generates; however, they are still concerned about the unknowns of using motor oil dumped from other sources. E Extend Kagy__11th to 19th. Extension of a two-lane roadway is scheduled for Ju|y 1991; however, acquisition of the necessary right-of-way is progressing s|m°|y at this time, Commissioner Swanson asked for a review of the design for that street. The City Manager reminded the Commission that the design for the four-lane road- way has been established; and the two-lane roadway to be constructed now is to be com- pleted in such a manner that it can be incorporated into the four-lane format. F Transportation plan. The Transportat Coordinating Committee reviewed the request for proposals and the status of this project at their meeting held last week. He reminded the Commission: that the City has set aside $su in this year's budget for this project; and the State has set aside $30,000 to contribute toward' the project provided it has progressed appropriately by June 30, 1997. A sub-committee of the TCC has been created to further this project as quickly as possible. G Land use enforcement division (coordinated with Planning and Zoning), This goal was briefly alluded to under "A.n above. The purpose is to increase enforcement of conditions applied to lend use activities to ensure compliance and compatibility. As noted above the position has been advertised; and hopefully interviews can be completed before the end of the month. H Tree planting and maintenance districts. The tree maintenance district has been created; and the first assessments have been billed. Under this program, an eight- Street maintenance districts. The street maintenance district has been cre- 11-13-90 - 13 - month position has been created within the City system; and it i anticipated that a por- tion of the work will he contracted next summer. | Lobby federal state and local governments. The City Commission has met with the Missoula City Council; the City has received federal funding for , portion of the North l9th Avenue interchange project; City Commission and staff members have written letters regarding federal legislation when requested to do so by the NLC/ and the Commis- sion will be hold a round o*b|o discussion tomorrow night regarding the MILCT legislative package. J Cultural affairs/ bea tifi d incorporated i City . The Beauti- fication Committee was successful in getting the downtown business people to cover the costs of planting the flower baskets this year; work on the sculpture park is progressing; and regular discussions are being held on the Performing Arta Center. K. Clean air ordinance; maintain good quality of groundwater--avoid contamina- tion. Staff has requested a copy of Missnu|o's clean air ordinance, but has not yet re- ceived it. Air monitoring on the roof of the fire station has begun once again, and will continue through the winter months. Meeting the second portion of this goal is difficult at this point, given the groundwater contamination problem near Bottreys and the asbestos piles in two locations within the city limits. L. P . The Parks Open Space and Trails Committee has been formed; and the budget includes monies to accommo- date any planning that may be required. M. Sidewalk construction and maintenance -- coordinate ordinance and no|iov — imp lementation la . The sidewalk policy has been revised; however, work on the imple- mentation plan has not yet begun. The Commission has received input from the Pedestri- an/Traffic Safety Committee regarding the prioritization for installation of sidewalks; hvw- *ver no eotinm has yet been taken on that reoommendat/on. He noted, however, that the staff has been asking people to repair portions of the sidewalk that are currently in disrepair. Mayor Hawks asked for a report from the Director of Public Service as soon as pos- sible on prioritization of installation of sidewalks, so that people can he adequately notified if they are being required to install sidewalks during the upcoming construction season. Commissioner Frost asked about tux increment financing districts, and whether that goal is being pursued. The City Manager responded that Assistant Brcy has received in- formation from the City of Missoula but has been unable to begin reviewing it. Commissioner Swanson suggested that since the street maintenance and tree mainte- nance districts have been created the next two goals could be moved up into the priority 11-1z-oo -l4- Mayor Hawks noted that while some of the goals may be designated as top priority' staff works on all of the goals contained on the list when the opportunity arisen. He then noted that the only top priority goal not yet addressed is household hazardous wastes and providing a dumping site for used motor vU for public use. Commissioner Knapp reminded the Commissioners that it is the City's mission to pro- vide for the health, safety and welfare of the community. She suggested that the statu- tory departments of the City be placed under tbvac three headings and then various tasks to he accomplished be listed under the appropriate department. The Commissioner noted that the manner in which resources are distributed should be in accordance with those im- plementation statements. Commissioner Swanson suggested it would be interesting to compare the Com- mission's goals with those of the Gallatin Development Corporation and the Bozeman Area Chamber of Commerce. Mayor Hawks noted that such review could be beneficial prior to the Commission be- ginning its next goal-setting process. City Manager Wysocki reminded the Commission that some of the most important and ma/or items which staff is currently addressing are not listed in these goals, citing fi- nalization of the zone code as one of those projects. Break 5'50 to 5:57 Mayor H'awks declared a break from S:So p.m. to 5:57 p.m.' in accordance with Commission policy established at their regular meeting of March 14 1983. Discussion preparation for u table meeting to be held an Wednesday, November 14 The City Manager stated that Commissioner Swanson had requested this item be placed on the agenda. Commissioner Swanson suggested that the Commission may wish to select only a few of those resolutions contained in the package adopted at the Montana League of Cities and Towns Convention for discussion at the round table meeting sot for tomorrow evening. He also suggested that each Commissioner select one or two of the resolutions adopted by the League upon which to provide the background discussion. The Commissioner expressed concern that with this one and one-half hour meeting, care must be taken to provide time and opportunity for feedback, not just provide information to the members of the round table. The Commission then reviewed the resolutions adopted by the League, with Commis- sioners and staff assuming the leadership no|oa on those which they determined most bene- ficial to discuss. 1l-73-yn - 1s - Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your fnforma- tion" items. (1 ) Memo from Planning Director Epp|e dated November V 1990. regarding the recently-imsta|fod sign at Ba|dy Mountain ski and Bike. (2) Copy of the letter from the Department of Health and Environmental Sci- ences dated November 2 1990 notifying the City of its responsibility for clean-up of the asbestos contamination on a portion of the Front Street right-of-way. (3) The City Manager submitted his weekly report, as follows. (7) Mot with Mandeville Auction Service; and he has signed the agreement for the auction sale. He noted that it appears two of the |nt» in Graf'o First Subdivision could possibly be sub- divided. He noted that determination will be made prior to the auction; and the appropri- ate announcement will be made prior to so|c of those lots. Responding to Commissioner Knapp, the City Manager indicated the Recreation and parks Advisory Board will be dis- cussing possible removal of Lot 8 from the sale; however, he suggested it will probably remain in the auction. (2) Work on the Lind/°y Park Center is nearing completion, except for a few problems which must be addressed. (a) Monitoring of air quality has begun. (4) Night court is scheduled to begin tomorrow night at 7:00 p.m, [5] Interagency Breakfast is set for tomorrow morning at /:ou a.m. at the Baxter. (o) Lear pickup is progressing well this week. (7) Attended the TCC meeting on Thursday. (v) Commissioner Swanson submitted the fv|Juw/ng. (/) He and Commissioner Frost attended the President's round table meeting. (2) Will be attending the GDC retreat tomorrow. (5) Commissioner Knapp submitted the following. (l) Attended a meeting of the task force on aging. (o) Attended the TCC meeting on Thursday, (3) Related an inci- dent as she was crossing a street within a crosswalk. She then noted that one person can make a difference in raising the awareness of driver. (5) Commissioner Frost submitted the following. (x) Attended the President's round table meeting. (z) He and Planning Director Epp|e met with Harold Sappington re- garding the necessity of installing a curb inside the sidewalk. (3) Noted he has received a petition containing lx signatures as well as a letter from residents along West Cleveland Street requesting that the existing street UghdnQ be retained rather than changed to high pressure sodium. (7) Mayor Hawks submitted the following. (1) Requested that a resolution re- garding the street lighting for West Cleveland Street be placed on next week's agenda. (z) Reported on a meeting regarding the sculpture park which was ha[m on Wednesday morning, with representatives from various entities present. He noted that Director of Public Service is presently working on options for addressing: the issue to everyone's sat- - 78 - ixfaotkm while retaining the Chamber of Commence building. (x) Attended the TCC meet- ing on Thursday morning, He noted that at the meeting, Ken Rapp from the Butte office of the Highway Department, suggested that the City Attorney review the 1e75 City vv. PaUfy case. He then requested that this research be done prior to any further discussion on the sidewalk program for the upcoming year. (4) Spoke at Kiwaoiy on Monday, noting that he alluded to the City's legislative agenda for the upcoming session. (s) Noted that at last week's meeting, he had asked any interested Commissioners to contact him regard- ing the liaison posit/on with the Performing Arts Center. He stated that Commissioner Frost contacted him; and he wishes to appoint him as the liaison at this time. Commission- er Knapp indicated her wQ|inymws, to serve an back-up; the Mayor so noted. (8) Commissioner Frost noted that at the President's round table, it was noted that two new members will be elected to the Board of Regents. He stated that the Presi- dent requested that the city and the Chamber submit letters of support for candidates from this area, particularly since five or six of the current Board members live in Missoula or are graduates from the U of M. Consent Items The City Manager presented to the Commission the following Consent Items. Request for permission to conduct Arthritis Foundation's Jingle Bell Run - Saturday, November 24, 1990, 1 :00 p.m. - begin at MoF West Main, Ferguson Road, West Babcock, West Main to Main Mall Authorize City Manager to sign - Agreement with Pacific Hide and Fur for recycling of tinand white goods Authorize Mayor to sign - Lease Agreement with Headwaters Academy, Inc., for use of the Lindley Park Center, 1102 East Curtiss Street Authorize Mayor to sign - deeds and documents s��Hiaq properties to the State of Montana Department of Highways street Lj2jLts-of-way for North 19th Avenue and West Oak Street . Acknowledge receipt of request for installation of stop signs 5 intersection of North 5th Avenue and West Lamme Street Todd Wilkinson and Jeanne Carter, 421 West Lamme Street; refer to staff Building Inspection Division report for ctober 1990 Claims It was moved by Commissioner Knapp, seconded by Commissioner Frost, that the Commission approve the Consent Items as listed and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. Adjournment - 6.40 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost seconded by Commissioner Swanson that the meeting he ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. ,,_,'�_vo