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HomeMy WebLinkAbout1991-04-29 MinutesMINUTES OF THE MEETING OF THE CITY COMMISSION B0ZEMAN April zy 1991 The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 29, 1991, at 2:30 p.m. Present were Mayor Hawks, Com- missioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp, City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence, None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - April 15 arid, April 22, 1 It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the minutes of the regular meetings of April 15 and Ami/ Zz 1991 be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commission- er Gomhrung Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Presentation from Board of Realtors to City and its Beauti fication Committee | City Manager Wysocki stated that Ms, Sharon Tudor, Chairman of American Home Week, is in attendance as the Board of Realtors' representative. rep- resentative of the Bozeman Board of Realtors, she is proud to present to the City o check for $z ' oou to be used for the North 7th Avenue Sculpture Park. She noted that the Board of Realtors is dedicated to improvement of this new park, noting it is a "worthwhile project which will enhance the beauty and image of an already wonderful community." Mrs. Emily Swanson' Chairman of the City's Beautification Committee, forwarded a letter of response, after reading the letter for the record. She thanked the Board of Re- altors, on behalf of the City and the Beautification Committee' for the contribution to the North 7th Avenue Sculpture Park noting it represents their 1990 and 1991 contribution to this project. She stated this donation will help with the development of a quality park which will enhance one of the community's entryways. Mrs, Swanson noted that the Chamber of Commerce plans to open its visitor center at this new location on May zG; and the remainder of the park is to be completed during the Summer 1991. She noted that after this phase has been completed, the Beautification Committee has indicated its commitment to acquiring a sculpture for the park, following a ow-zn-o1 - z - state—wid, search and contest. She stated that the Committee plans to establish a chal- lenge grant for acquisition or the sculpture; and it will hopefully be installed during the Sommer lyyz. Mrs. Swanson stated that se,eral entities have uvmatu* over *1 to the project, in cash or in-kind services or both, including the Chamber of Commerce, the City' Darigo|d. Patagonia, U.S. West Foundation and the Board of Realtors; and they will be recognized on a plaque which wilt be installed in the park. Mayor Hawks thanked Ms. Tudor for the donation and thanked Mrs. Swanson and conditiona the Beautification Committee for its response and acceptance of the gift. Decision - appeal of the DRC and DRB decisions to i pl an to allow construction of a second residential condominium duplex on Lots 10, 11 and 12 (re- aligned), Block F, Black's Addition, by Clair Daines - residents along South and South Black - 312 and 316 South Tracy Avenue This was the time and the place for the decision on an appeal of the Design Review Committee and the Design Review Board decisions to conditionally approve the minor site plan to allow construction of a second residential condominium duplex on Lots 10 11 and 12 (realigned), of Block F Black's Addition' by Clair Dainay filed by W.P. and Cheryl Kemp' 824 South Tracy Avenue; Les Denning, 307 South Black Avenue; and Matthew and Kriszi Lavin, oll South Tracy Avenue. The subject site is more commonly located at 312 and 316 South Tracy Avenue. The City Manager reminded the Commission that the public hearing on the appeal of the decisions by the DRC and the DRB was conducted at last week's meeting. He then noted that' included in the Commissioners' packets, was u prepared Findings of Fact for Commission consideration in the decision-making process. He also submitted to the Com- mission a map of the area, noting that South Black Avenue range, from 27.8 feet to m feet wide in that immediate area; and South Tracy Avenue ranges from 32 to 33 feet wide, with those measurements being from back-of-curb to back-of-curb. The Commission then reviewed those Findings of Fact, amending U.cm as they felt necessary prior to taking action on this agenda item. Commissioner Swanson suggested that No. 11 and No. 12 which pertain to the De- sign Re,:mx Board action, be expanded to include the following. He noted that Ralph Johnson, member of DRo stated that this project was not compatible, as did Historic Preservation Officer Catherine Goetz. He noted that the Planning staff also indicated that' architecturally, this project is not compatible with the area. Commissioner Swanson stated it is also critical to note that, at both the Development Review Committee and the City Commission levels, the issue of the alley with blind spots at both ends was discussed. He noted that the Wind spot at the Curtiss Street entrance 0o—z9-o1 - a - cvu|d be rectified; however, there is a major structure built only six inches from the side- walk at the Story Street entrance. Commissioner Swanson proposed another addition to the Findings of Fact to note the fact that the southern moa of the alley is located in close proximity to an elementary school, which houses eighty third- and fourth-grade boys. Commissioner Knapp addressed No. 19 which pertains to the issue of the sewer main which would service this proposed duplex, and the fact that it is a 6-inch line which was installed in 7904. She also noted that design standards now require e minimum 8-inch line; and the most recent back-up in that line occurred in the 300 block or South Tracy Avenue in 1990. Mayor hawks proposed an addition to this proposed revision, which reflects that the existing sewer line is an 84-year-old fine with a 40-ycmr life expectancy; and that is the basis upon which its ability to carry an increased volume from a high-density development is being questioned. Commissioner Guehrnng addressed No. |o which pertains to parking and pedestrian traffic. He noted that the site plan shows seven propos,eu parking spaces, which would exceed the zone rode requirements, however, the nRB has deleted three of those parking spaces for drainage and snow storage purposes. He expressed concern, based on the tes- timony of area residents that this will only serve to compound the on-street congestion and parking problems incurred because or this area's proximity to the downtown area not- ing that issue should be addressed in the Findings of Fact. Commissioner Frost stated that all of his concerns have been addressed in the c"*- m*nts above. Mayor Hawks noted the Commission has received staff testimony that the a[|wy in its present condition, is not adequate as a primary access to the subject site. He noted that the alley is relatively unimproved; and encroachments into the right-of-way have de- creased its 30-fovc right-of-way width to thirteen to fifteen feet of actual' driving width, Mayor Hawks then noted the impact that this proposal will have on the existing parking and traffic conditions in the area. Mayor Hawks stated another issue that has been raised is the importance of how back yards are used, noting that in this en:a' the back yards have been used as a method of providing privacy. He then stated that' since this is an established area with an es- tablished method of use for the back yards he feels it is critical to recognize that factor and to protect it as much as possible. Commissioner Knapp noted concern that No. 9.m. lists the issue of open space. She then noted that the distance between the two duplexes is shown as 27.5 feet; and a ten-foot privacy wo|: is proposed between those two structures. She noted that to install n4-z9-m - ^_ a fence in that 27-fbvt area will essentially eliminate any open space on the site. Commissioner Swanson stated that Section 18.52.040 of the interim zoning ordinance specifically sets forth the criteria for approval of an application, as follows: determine that the proposed site plan will not be detrimental to the health, safety, or welfare of the community; is in compliance with the requirements of this ordinance; and is in harmony with the purposes and intent of this zoning ordinance and the Bozeman Area Master Plan. He suggested that specific language should he included in the Findings of Foot, The Commissioners concurred with each of these proposed revisions after each Com- missioner had completed his/her comments. Commissioner Swanson stated his extreme concern for the safety of children around the Longfellow Elementary School, particularly since its playground is located within a half-block or the southern end of the suu}mct alley. He noted that studies in Missoula have rcvca|vu that third- and fourth-grade boys, are in the highest statistical group for bicycle accidents; and he feels that must carefully be taken into consideration when acting upon this app|icatk,o. He then created a scenario that could occur if this alleyway were to become the primary access for a do,e|npment, especially since the alley in narrow and has a blind intersection with Story Street. Commissioner Frost noted that the code is specifically written to allow residents of the neighborhood to participate in the review process, beginning with the DKC and the DRB and continuing through the City Commission's consideration of an application. He noted that the neighborhood concerns went unaddressed in the DRB recommendation and encouraged the Commissioners to consider the testimony received during its decision- making process. Mayor Hawks noted that technically it would he possible to add another structure on the subject site. He noted, however, in practicality it would be extremely difficult to con- struct the proposed duplex and meet all of the problems that would arise from that con- struct ion. He did suggest that redesign and re—nrientativn of the structure might gener- ate an acceptable alternative for further development on the subject parcel. City Attorney Becker requested that the Commission act upon the two appeals sepa- rately, since one is to the DRC action and the other is to the DRB action on this applica- tion. It was moved by Commissioner Frost seconded by Commissioner Swanson, that, based on the Findings of Pact as amended, the Commission uphold the appeal of the Devel- opment Review Committee decision for conditional approval of the minor site plan to allow construction of second residential condominium duplex on Lots lo 11 and 12 (realigned), of Block F Black's Addition. The mc*ino carried by the following Aye and No vote: those voting Aye being Commissioner Frost Commissioner Swanson, Commissioner Knapp' - s - Commissioner Goehrung and Mayor Hawks; those voting No, none. has*d on the Findings of Fact as amended, the Commission uphold the appeal of the Design Review Board decision for conditional approval of the minor site plan to allow construction of a second residential condominium duplex on Lots 18 11 and 12 (realigned), of Block F. Black's Addition. The motion carried by the following Aye and No vote: those voting Ay* being Commissioner Swanson, Commissioner Knapp' Commissioner Gvehrvng Commissioner Frost and Mayor Hawks; those voting Mn none. Deviation from setback requirements within Conservation Overlay District Clair oa)nns allow construction of two four-unit dwelling structures on Lots 1, 2, 3 and 4, Block 1, Sprin n (102-118 East College Street) City Manager Wysocki reminded the Commission that action on this item was delayed for a period of one week because the conditions which the DRC recommended for approval were not included in the Commissioners' packets. He than submitted to the Commission w memo from Assistant Planner Arkd| dated April zs to which is attached a listing of the 22 conditions attached to that approval. The City Manager then noted that the four conditions which the DRB had attached to its approval of this application were included in last week's packet, along with the two deviations which they p for Commission consideration, Mayor Hawks noted that the recommendations from the oRB seem to modify some of the conditions imposed by the DRC, asking for staff clarification of those modifications. Commissioner Frost asked if the right-of-way for East College Street is shown on the map and whether it is an existing right-of-way. Planner Arkell stated that the street right-of-way for East College Street does exist from South Black Avenue to South Church Avenue; however, it is shown um the site plan as u proposed park' She noted that the neighbors would like to have that right-of-way become a park' which could possibly tie to the linear park; however, the oRo determined that would not be an acceptable o|ter^aul,a in a street right-or-way, she noted, /bere- foro the DRC has included in its conditions a requirement that the sidewalk be installed in the appropriate place and manner to accommodate the possible future installation of a street. Responding to Commissioner Knapp' Planner Arke|| stated the existing berm that is located along the north side of the College Street right-of-way will not be impacted by this proposal, but will remain in its proseot state. Planner Arkell reviewed the two deviations proposed by the Design Review Board, which include (1) to allow the structures to encroach up to 121 feet into the 25-foot front yard setback along College Street and (2) to allow the decks and parking in the side yard _ setback of the two structures. Planner Arkeil concurred with Commissioner Frost's assessment that approval of the second requested deviation would delete the first part of Condition No. 14 attached by the Development Review Committee as follows: "The two middle decks and two middle parking spaces (between the two units) must be eliminated to provide adequate side yard setbacks." Responding to Mayor Hawks, Planner Debbie Arkel| stated that any cul-de-sac or hammerhead turnaround area provided for fire protection needs may not encroach into the stream setback without an approved variance. She then noted that the developer does have the option of sprinkling the structures as an: alternative to this requirement. Mr. Clair Daines, applicant, stated that the requested deviations would allow for better balancing of the structures on the subject site. He then indicated that he may eliminate one of the units to provide adequate space on site for a hammerhead turnaround for fire trucks. He noted that since this is a rental property' the potential for misuse and abuse of the sprinkler system is significantly increased; and the initial costs of such an installation are substantial. Responding to Mayor Hawks, Mr. Dalnes stated that the proposal to develop the College Street right-of-way as a park was in response to a suggestion by one of the neighbors. He then noted he has no problem with installing the n|d,wa|x in its proper to- cation rather than as shown on his site plan. Commissioner Frost noted that this application is a good example of the type of project that can be developed when the neighborhood becomes involved and the problems are resolved before it reaches this step. It was moved by Commissioner Knapp, seconded by Commissioner Goehrung, that the Commission approve the requested deviations to allow construction of two four-unit dwelling structures on Lots 1 ' 2 a and 4 Block 1 Spring Do|| Addition subject to the twenty-two conditions imposed by the Development Review Committee as revised by this ap- �. To allow the structures to encroach up to 721 yoct into the 25-foot front yard setback from the College Street right-of-way; and z. To allow the decks and parking to encroach into the side yard set- backs or the two structures. The motion carried by the following Aye and No vote: those voting Aye being Commission- er Knapp, Commissioner Goehrung, Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. o*-2g-sl - / - Deviations to requirements for size of efficiency apartments and off-street parking require- ments within Conservation Overlay District - Delaney and Company - 101 East Mendenhall The City Manager submitted to the Commission a memo from Assistant Planner ArkmU dated April 24 along with a memo from Assistant Qty Engineer Brawner dated April 24 regarding this item. The City Manager then noted, in response to a question raised by mayor Hawks, that the amount of curb cuts to be closed under this proposal imo|udoo 7* lineal feet on East Mendenhall Street and a net of oV n:ct on North Black Avenue, since a 24-foot curb cut will be provided from that street. He stated ,hat based on zu feet per parking spac,, this will generate three additional on-street parking spaces along East Mendenhall Street and two additional on-street parking spaces along North Black Avenue. Mayor Hawks stated that he feels that this application creates a uoivvc situation, since it results in the addition of on-street parking spaces; and he feels that the develop- er should be allowed to use those spaces in calculating the number of parking spaces which will be required for this proposed project. Commissioner Swanson stated support for the Mayor's suggestion, noting he should be given credit for the additional parking spaces he has created. He noted another issue which the Commission must address is the number of parking spaces to be required for the five efficiency apartments proposed, noting that the issue of encouraging the infii| of apartments dnee to the downtown area must be considered in that deliberation while mnour- ing that adequate parking is provided. Commissioner Knapp noted that in his memo' the Assistant City Engineer has sug- gested that the parking requirements for the apartments may not overlap with the parking requirements for the office space. The Commissioner then stated that she does not neces- sarily concur with that assessment, since those residents in the apartments may either walk to work or may work evening hours. She then noted a desire to see this type of de- velopment occur indicating an interest in reaching an acceptable compromise on the num- ber of parking spaces to be required. Mayor Hawks noted that the size of the efficiency units to, be created under this application is small; and that may preclude having more than one person living in each of those units. Commissioner ooe»rung stated he feels that, at a minimum one parking space per efficiency apartment should be required in addition to the parking requirements for the office and retail uses. Commissioner Frost stated support for Commissioner Ooohrung's assessment, noting he feels the applicant should be given credit for the additional on-street parking created by elimination nf the existing curb cuts. o9-Iy-yl - 8 - Commissioner Swanson stated he feels it is unrealistic to anticipate that there will be only one car per efficiency apartment. He then suggested it might be acceptable to re- quire one parking spxce for each of the smaller units and two spaces each for the larger units for a total of seven parking spaces; however, he cannot support a lesser number of parking spaces for those units. Commissioner Knapp indicated she feels that five parking spaces would be adequate for the five efficiency apartments. Commissioner OnahrunS summarized the issue before the Commission, noting that the applicant has provided eleven of the twenty-seven parking spaces required under the in- terim zoning ordinance. He noted that if the Commission credits the applicant with the five new on-street parking spaces provided by closing of the curb cuts and reduces the number of parking spaces required for the efficiency apartments to six spaces, that leaves six parking spaces to be addressed. The Commissioner then noted that given the parking problems incurred by residents in the downtown area in the past, he feels that adequate parking must be required rather than giving the developer a bonus by requiring fewer parking spaces. It was moved by Commissioner Gnehruog seconded by Commissioner Frost, that the Commission approve a deviation to reduce the required number of off-street parking spaces for the proposed uses at 101 East Mendenhall Street; and that the applicant be required to provide an additional six off-street parking ypocme either through securing parking in a private parking lot within 1 feet of the site or payment in lieu for parking spaces within the downtown parking district. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Oouhruug Commissioner Frost, Commissioner Knapp and Mayor Hawks/ those voting No being Commissioner Swanson. It was moved by Commissioner Frost, seconded by Commissioner Swanson that the Commission approve the deviation no reduce the minimum floor area for an efficiency apart- memt per the applicant's request. The motion carried by the following Aye and No vote- those voting Aye being Commissioner Frog Commissioner Swanson, Commissioner Knapp, Commissioner Gnehrung and Mayor Hawks; those voting No, none. Commission Resolution No. zean intent tn implement 4.5-percent i cruaoe in the water rate charged to customers ot the municipal water system City Manager Wysocki presented Commission Resolution No. zusn as reviewed by the City Attorney, entitled COMMISSION RESOLUTION N0. zoyu 4 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BUZEMAN, MONTANA ORDERING PUBLIC HEARING BE HELD ON A PROPOSED FOUR AND ONE-HALF PERCENT (4,5 INCREASE IN THE WATER RATE CHARGED TO CUSTOMERS OF THE MUNICIPAL WATER SYSTEM. O4-zy-91 _o_ The City Manager briefly highlighted the spread sheet which was distributed under the "FYI Items" at last *ooh's meeting. He reminded the Commission that the staff began preparing these spread sheets in Fiscal Year 1988-89; and they provide the basis upon which the proposed increase in rates is made. He noted that the first page of the spread sheet reflects a listing of projects to be begun or completed within the next five years; and there are no new projects that have not been shown in previous spread sheets. The City Manager then noted that the second page of the spread sheet reflects the various factors which affect the rates, and the projected changes anticipated over the next five years. He noted that this year's proposed 4.5-percent increase includes a 4.0- percent increase for inflation as well as a 's-percent increase for equipment replacement. He drew the Commissioners' attention to the fact that the projected interest income drops dramatically this year; and that is due to the expenditure of $oou in bond proceed monies for the expansion of the water treatment plant. It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the Commission adopt Commission Resolution N'n. 2830 stating the City's proposal of e 4.5-per- cent increase in the water rates charged and setting the public hearing for May zo 1991. The motion carried by the following Aye and No vote: those voting Aye being Commission- er Swanson, Commissioner Knapp' Commissioner Gochrung, Commissioner Frost and Mayor Hawks; those voting No none, Commission Reso lution No. 2831 intent to implement o n- t increase in the sewer rate charged tocustomers ot the municipal sewer system The City Manager presented Commission Resolution No. 2837 as reviewed by the City Attorney, entitled: CoMm|5S/0m RESOLUTION NO. 2831 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF B0ZEMAN MONTANA, ORDERING A PUBLIC HEARING BE HELD ON xpROPusEo NINE PERCENT (9.0&) INCREASE IN THE SEWER RATE CHARGED T0 CUSTOMERS 0F THE MUNICIPAL SEWER SYSTEM' Admin- istrative Services Director for the sewer fund. He noted that this sheet contains z sub- stantial number of projects and ma/or equipment purchases; however, they have all been included in the spread sheets for past years. The City Manager reviewed the factors affecting the rates for the sewer fund' re- minding the Commission that a 1-percent change in this fund generates only $11 He noted that the proposed 9.0-percent increase includes a 4'0-parcent inflation factor, a 3. 0-percent loss recovery factor, I.o percent for the |P bed renovation and ,.o percent for equipment replacement. The City Manager reminded the Commission that the sewer fund revenues have not been keeping pace with its expenditures; and the 3.0-percent loss -1n- recovery factor has been implemented to turn that trend around and put the fund back into a positive position. Mayor Hawks asked questions about the east side interceptor sewer project, which is scheduled for the identification and design phase beginning this year. He noted there has been discussion during consideration of planning issues that the sewer lines need to he extended to the south and east portions of the community and asked if this is in re- sponse to that; the City Manager responded that it is. Commissioner Swanson expressed concern about the 9.0-percent proposed increase, asking if 1.0 or 2.0 percent of that raise could be deferred until Fiscal Year 1994-95 when the projected increase is 4.0 percent. The City Manager reminded Commissioner Swanson that this 9.0-pmroont increase is projected to increase the average residential sewer rate by 72 cents per month. He fur- ther noted that because of the fund's deficit position, it is imperative that the current trend be 'vrn,u around as quickly as possible rather than waiting another three years and thus compounding the problem. Commissioner Swanson stated he feels it is imperative that the public be made aware of the projected decline in increases over the next few years, so they are aware that relief is in sight. It was moved by Commissioner Knapp, seconded by Commissioner Goehrung, that the Commission adopt Commission Resolution No. zwo/ stating the City's proposal of a 9.0-percent increase in the sewer rates charged, and setting the public hearing for May 20 1991. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Knapp' Commissioner Gnehrung' Commissioner Frost, Commissioner Swanson and Mayor Hawks; those voting No, none. Discussion "Street Tree and Park Tree Inventory, Analysis and Recommendations" Dick Pohl, coordinator of project City Manager Wysocki reminded the Commissioners that a copy of this study was in- cluded in their packets under "FYI Items"' two weeks ago. Mr. Dick Pohl, stated that the development of this report, entitled "Street Tree and Park Tr*, Inventory, Analysis and Recommendations," was financed through a grant from the State Department of Lands, which was obtained by the City's Beautification Committee. Mr. Pohl then reviewed the contents of the report, noting that the table on Page 17 provides a summary of the different types of street trees in the community, the condition thereof and the dollar value which was assigned to those trees. Mr. Pohl then distributed to the Commission a fact sheet, dated April 18, 1991, re- garding the City's street tree inventory. He noted that the term "urban forest" is a u*—zp-o1 _ /1 _ clearly defined, common term, which is widely used in many different publications. He noted that the primary problems with Bozmnan'x urban f^n:,t are its age and species com- position. He stated that while a balanced urban forest has no single species exceeding 15 percent of the total, in Bozeman the Green Ash represents 70 percent of the urban forest; and a number of other species comprise the remaining so percent. He also noted that some of those small percentage trees are undesirable for use as street trees such as spruces. Mr. Dick Pohl stated that during this study, the city was divided into five sectors, as follows: No. 7 was the older section located north of Maio Street; No. z was the older section located south of Main Street; No. 3 was to the west of the older section; No. 4 was to the west and north, and Nv, o was to the mast and south of the central onr* of the community. He noted that the age of forest in the older section of town could become a problem over the next few years. Mr, Pohl stated that analysis of the urban forest revealed that the park trees are oouaro||y in much bwuu, condition that the street trees; and a much better species balance exists. Mr. Pohl stated that the overall condition of avz=man/s urban nnrmvt is poor because those street trees have not been maintained for many years' He noted that only 16 per- cent of the Gruen Ash are considered in good condition, while 22 percent are in poor con- dition. He noted that the severe winter in 1988 contributes significantly to the poor con- dition rating of the urban forest, since any dead wood in a tree tends to downgrade its condition. Mr. Pohl indicated that the survey reflected a substantial diversity in the density of the urban forest, noting that in the older sectors, there is one tree per 31 lineal feet of street while in Sector 4 there is 1 tree per 1 lineal feet. He noted that this re- flects that in the 1920's and 1930 there was an active tree planting program in Bozeman. Mr. Dick Pohl stated that this study revealed' that a strong management plan is necessary for Bvzeman's urban forest, particularly since this asset is valued at $9.7 million. He suggested that this swnv|u include the adoption of a tree wrdinance noting that the second page or the notes he distributed earlier lists several communities which have adopted tree ordinances. He noted that a tree board or committee can be established under this type of ordinance, to address the issue and ensure that the provisions or the ordinance are followed. Mr. Pohl emphasized the importance of addressing the issue of the urban forest, both from an aesthetic standpoint and a safety standpoint, He noted that a tree program should include a substantial amount of education and dissemination of information to the public. He stated it is important for people to realize that a tree ordinance and this type of program pertain to ,t,ocr trees not those found on private property; and it is also ou-29-y1 - 12 - important that a listing of the types or trees which are acceptable as street trees be de- veloped and fm|nwed. Mr. Dick Pohl suggested that the City determine how to address new subdivisions, since those are the areas where there are basically no street trees at this time. Mr. Pohl also suggested that the City establish a tree nursery, from which trees could be transplanted to public p|anos. He noted that Parks/Cemetery Superintendent John McNeil is currently working toward developing a nursery for this purpose/ and it is important that he receive Commission support for that program. He nomad that it is hatm,r to transplant a larger tree to a boulevard area, since it can withstand more and not be as attractive for vandalism. He noted that the development of such a nursery could result in a need for additional equipment, such as a tree spade for transplanting of the trees. Commissioner Frost noted that during his recent trip to San Francisco, he saw trees which were marked "Planted by Friends of the San Francisco Urban Forest;" and those trees really made a difference. He then asked if trimming and watering the trees would help to revitalize them and upgrade their condition, Mr. Dick Pohl responded that it would, noting that pruning alone could serve to upgrade their condition because it would remove the dead wood. Commissioner Frost noted that if the existing trees were trimmed it could increase the value by up to one—third; and that is an incredible inoranoo for a minimum amount of expenditure. Responding to Commissioner Swanson Mr. Pohl stated there is presently no disease or insect in the Green Ash that would threaten the urban forest. City Manager Wysocki stated he concurs with a number of Mr. Pohi's comments. He noted that staff has begun preliminary preparations to address the urban forest issue. He noted that planting whips in public places results in approximately 40 percent of those trees being lost to vandalism, while planting larger trees would result in o substantially greater success rate. He noted that the City has had a nursery at the cemetery for sev- eral years/ however, the only trees remaining are those which are nearly too large to transplant. He suggested that a five-year program be implemented, so that the City would have various sizes of trees which could he transplanted as needed to meet the community's needs. He noted that the species of trews planted could be broken up so that if a disease or insect infestation were to occur, it would not be able to travel as for as it can in the current forestation. The City Manager then noted that the new zoning ordinance will include a require- ment for planting of street trees as a condition of issuing a building permit; and the sub- division regulations should be revised to include the same type of requirement. The City Manager further reminded the Commission of the tree maintenance district - o- wh|ch has recently been implemented. He noted that last year, this new assessment gen- erated $45'000' plus interest earned for tree planting and maintenance; and that is less than was originally anticipated when the program was created. He stated that to meet the needs of the City's urban forest, it may be necessary to increase that assessment in fu- ture years. He also noted that the article in Sunday's newspaper referred to the City's expenditure of $50 per year in the past for trimming of trees, estimating that the ac- tual figure is closer to $5 per year. Responding to Mayor Hawks, Dick Pohl stated that the values attached to the urban forest are local values. He noted that the computer program which he received from the State Department of Lands did not have values included. He noted, therefore, that he derived figures after discussions with several different people; and these figures are Bozeman specific. The City Manager noted that all of the trees listed as "dead" in this report have been removed. Commissioner Frost noted that trees, especially boulevard trees, increase the prop- erty value. He stated th*reforo, he is interested in pursuing a program that will en- hance that community asset, including the creation of a tree board or commission. Responding to Commissioner Swanson, Mr. Pohl noted that the proposed tree ordi- nance is not designed to affect plantings on private properties, but is limited to the p,uh{ic properties only. He stated it is important to have a list of acceptable Species for street tree planting as well as a list of unaccvptnb/e species for that type of location. Commissioner Swanson and Commissioner Frost expressed concern about the com- ments and misinformation contained in the editorial in Sunday's edition of the Bozeman Daily Chronicle. Responding to questions from the Commission, Mr. Pohl noted there is a substantial amount of information regarding trees available through the County Extension Office. He also noted they have a half-time horticulturist for the State, who is based in Bozeman. Mr. Jerry Gaston asked if this report will be made available to the private sector; the City Manager responded that it will be. Responding to Commissioner Swanson, Mr. Pohl briefly highlighted the ''Trash to Trees" program which has been implemented in Billings. He noted that it has been suc- cessful since its inception in 1e81; however, he suggested that the new recycling efforts may take their tx|| on that program. Mayor Hawks requested that a copy of this report be placed at the Bozeman Public Library for public review. He then thanked Mr. pnh| for his presentation. oq-zo-y1 - 14 - Mayor Hawks declared a break from 4:27 p.m. to *:32 p.m.' in accordance with Commission policy established at their regular meeting of March 14 1983. Discussion use of the Recreation Complex by the Gallatin Valley Softball A ssociation The City Manager submitted to the Commission u memo from the Recreation and Parks Advisory Board dated April az regarding use of the Recreation Complex, Mayor Hawks noted that the communication between the City and the Gallatin Valley Softball Association is better than it has been in the past; however, it still needs improve- ment. He also noted that the Gallatin Ya||oy snftbmU Association did not sign the agree- ment Fvr use of the City's Recreation Complex last year. Park/Cemetery Superintendent John McNeil stated that in spite of several promises to sign the agreement last year' it was never signed. He noted that several attempts by himself, the Recreation and Parks Advisory Board, and the POST Committee during the fall and winter to contact the Softball Association went unanswered. Superintendent McNeil stated that last year there was improvement over the post two years; however, there were still some major problems. He stated that the Association hires a groundskeeper, who mows the fields with one of the City's mowers. He noted that the Association has done little to maintain the buildings and other portions of the comp/"x; therefore, the facility is becoming quite run down. He also noted that there has been some confusion about what the Softball Association's responsibilities are as well as the City's responsibilities, indicating that the problems really began to arise when the Asso- ciation began its new bao|fio|d and the parking |nt' Superintendent NbNci| stated that the sprinkler system at the Recreation Complex has never been updated; it is now becoming impossible to find repair parts for the exist- ing heads; and replacement heads cost between $xoo and ¢400 each. He noted that City craws are responsible for maintaining the sprinkler system; and these costs are absorbed through his budget unit. The Superintendent stated that the concessionaire's stand, who uses it aod during what periods, are also areas where confusion arises. He noted that such confusion has fed to conflicts boumo*n concessionaires who have been retained by the various groups using the Recreation Complex, including the 3oflboi| Association and the Soccer League. He also noted that in the recent past, the concessionaire (aft a lot of [nod in the coolers; and someone turned the power off. He suggested that a strict agreement, with a specified deadline for removal of all concessionaire products and equipment would help to alleviate some of those problems. Commissioner Frost asked if a deposit is required, so that mumicy are available to - /6 - cover work not completed by the contractor. Superintendent McNeil stated that the issue of requiring o deposit has been dis- cussed; however, no deposits have been required to date. Responding to Commissioner Knapp, Superintendent Mome/| stated that the Gallatin Valley 5nfLba|| Association pays the City no monies to operate its program at the Recre- ation c*mp/ex. He then noted that when the Complex was Initially built, the City hired a full-time person to maintain the und,c facility; and the Softball Association paid the power bills. He noted that over the years, as the City's budget was reduced the Association took over more responsibilities; and the City now pays the water costs, fertilizes the Me|us takes care of the sprinkler maintenance, and opens and closes the facility at the beginning and end of each season. He noted that with the problems being incurred with the sprinkler system it is becoming evident that the City crews must assume responsibility for its operation as well as maintenance. Superintendent McNeil noted that other groups use the facility in addition to the Softball Association. He then stated that the American Legion pays $so toward the lighting costs for its use of the facility; and that nearly $15 from the Parks Department budget is used to cover costs incurred at the facility. City Manager Wysocki noted that there are quite a few people involved in the softball program on an annual basis. He then raised the issue of the $z ' nou light bill which the Softball Association failed to pay last season. He stated that incident, along with many of those raised by Park/Cemetery Superintendent McNeil, caused mm to place this item on the agenda. He noted that these problems show the definite need for an agreement which specifically lists the duties and responsibilities of each party. Commissioner Frost noted that many volunteer organizations utilize City properties and give something back to the City. He them indicated he is not comfortable with sup- porting a group which is not willing to participate In the customary manner. Responding to Mayor Hawks the Parks/Cemetery Superintendent stated that he typically deals with the President of the Association and the hired groundskeeper; howev- er, he does not usually come In contact with any of the others involved in that program. Mr. Carl 5trvzewski Acting President of the Gallatin Valley Softball Association stated he was Acting President last year also. He then stated that since he took this po- sition, he has attempted to build the Association back up' after his predecessor's activ- ities. He noted that the Association was in deep financial trouble, and his first priority has been to address that issue' Commissioner Swanson asked about the Association's resistance on entering into an agreement with the City for use of the Recreation Complex and asked if he would be will- ing to execute an agreement for this year within the next thirty days. -1s- Mr. Strnz*wski stated that he was unaware of the problems with getting last year's agreement signed, since he had turned that duty over to the Secretary. He then stated that, while the agreement went unsigned, the Association carried out most of the duties which were required, such as carrying liability insurance. He further responded that he has no problem with signing an agreement with the City for this year's season. Responding to Commissioner Swanson Mr. 3trozewski indicated that the Gallatin Valley Softball Association has over ouV members. Mr. Str"zewsW stated that the Association is willing to pay the light bill to which the City Manager has referred, He noted that the Association had questioned some of the charges to determine if they were legitimate; and as soon as be receives w response, he is willing to pay the bill. Responding to Mayor Hawks, Mr. Strnzemshi stated that the Association has a Sec- retary-Treasurer and a Board of Directors which serves under the President; and that eight-member Board is comprised of a member of each league, including three man"s, three women's, a co-ed and a master's |eaguc. He stated that they meet twice in the spring and once in the fall and usually once a month during the season. Responding to Mayor Hawks Mr. Strozewski stated that the Association would have no prnWwn with a City representative attending their next Board meeting. Responding to Commissioner Swanson, Mr. 3trozmwok/ stated the season generally starts around May xs^ Commissioner Swanson asked Mr. Struzowski for assurances that the contract would be signed and the light bUl paid by May 13; Mr' Strooewski responded that would be no problem. Mr. Stroovwuki then suggested that' rather than the "small three-paragraph con- tract" that has been utilized in the past' it would be beneficial to have a more comprehen- sive multi-year contract. He also suggested that the County should possibly be involved in the contract in some manner. Mr. Strozmvmki stated that while the Association does not pay the City anything for use of the Recreation Complex, it has spent thousands of dollars an building fields and the parking lot. He noted that Field 4 has just been completed; and they have a master plan which includes Field 5. He further noted that the Association has paved the new parking lot through its own funding. He stated that the Association is presently paying on a $50 loan from First Security Bank for those improvements; and that represents zu percent of their annual budget. Mr' Strvzewsk/ then stated that many other organizations use the Complex, including the American Legion and A8 fast pitch; however, they do not contribute to the upkeep of the facility. Responding to Commissioner Swonson, Mr. Stroxowshi gated he does nv/ know -7r- whether the Association is being treated unfairly because everything has been dnm* on a v*ruv| basis, with no written documentation. He suggested that = comprehensive plan for the Complex, which spells out the dudes and responsibilities of the City as well as all or- ganizations using the facility would probably resolve the problems that have been in- currcd. Responding to Commissioner Frost, Superintendent McNeil stated that the City has had signed agreements with the Soccer League, the American Leg/on and Midget Football. He noted that those agreements are all written loosely, with those groups being responsible for garbage pickvp, dates of use watering responsibilities, mowing responsibilities and liability insurance coverages, or some combination thereof being included. Further responding to Commissioner Frost, Superintendent McNeil indicated that the Recreation and Parks Advisory Board has begun to review each of the contracts for use of the Recreation Complex. He stated that each of the groups has received an initial letter of inquiry; however, he does not know how many have responded to date. Responding to mayor Hawxs. Superintendent mrNe// stated that the question of fair- ness is legitimate, noting the City does not have a formula for how much each group should be paying. He noted that under the present system, the American Legion pays $so for power, and the Soccer League pays $20. Mayor Hawks noted that given the circumstances it is important to develop a mu- tually acceptable agreement for the Softball Association to use the Recreation Complex for this season. He noted that It may not be as comprehensive as the Association desires, given the complex issues involved; however he feels it is maso"Up| to get such n contract in place. Associate Planner Dave Skelton reminded the Commission that the Association has been required to insta[| an off-street parking lot, which is approximately 60-mercent com- plete at the present dmn' as a part of the conditional use permit they received for ex- pansion of the playing fields at the Recreation Complex. He noted that permit included the construction of Field o ' the conversion of the American Legion field into Field s for softball and future conversion or the existing gravel parking lot to another softball fie/u. p!wpncr Skelton stated that discussions with the officers at First Security Bank have revealed that they are unwilling on give the Association a letter of credit for the re- mainder of the improvements because the property is in City ownership' not the Associa- tion's. He stated that to complete the parking lot improvements, which includes land- scaping, irrigation and installation of light fixtures will require an additional $30'000' which means the required letter of credit would be for $45 The Planner also noted that the Association presently pays approximately $zs ' 000 a year to the bank on its |"a"; and the bank is hesitant to loan any more money at this time. n+-zy-or - m- Plaomer Skelton noted that at the present thno the Association is hesitant to pro- ceed with the improvements contemplated in its master pbo' and suggested that a more de- tailed agreement between the City and the Association for use of that facility could create a more positive situation for adding those improvements. City Manager Wysocki noted thut the Softball Association is a fairly large orga- nization with a good sized budget; however, their program is expensive to operate. He also feels that the Association has tried, within their means to do what the City has asked. He noted that' while the parking lot is not yet completed, it is usable; and he feels the City should let the Association become financially stable once again before requiring installation of the remainder of the improvements. The City Manager n**ca that the Gallatin Va|/av Softball Association has contributed to the Recreation Complex from its inception, while �odher groups have not contributed very much. City Manager Wysocki stated that while he doe, not fee/ the City should require the Association to pay n fee for use of the facility, he does feel they should be required to enter into an agreement that both sides can na|y upon. Associate Planner Skelton stated that the Association is attempting to move forward with completion of the parking tot, He then noted that a long-term agreement with the City for use of the Recreation Complex would give the Association more of an incentive to complete the improvements which were contemplated in its master plan. Responding to the mayor the City Manager indicated that an overall master plan for the Complex is a good idea; however, he noted that a substantial amount of information is needed before one can be prepared. He further cautioned that, as time goes »v^ needs change; therefore, a master plan that works now may not work in five years. He noted that balancing act must be taken into consideration as agreements for usage of the facility are addressed. Commissioner Frost requested an opportunity to review the final agreement between the City and the Softball Association for use of the Recreation Complex when it has been completed. Discussion creation of a neighborhood parking district around presentatio on-campus parking proposal - Bill Rose, MSU City Manager Wysocki reminded the Commission that during previous discussions on this item, Mr. Rose has requested that the City not create a neighborhood parking district around the campus until the University has been able to construct parking lots to accom- modate the additional ours anticipated. Mr. Bill Rwam Director of Facilities Services at Montana State University, briefly highlighted the plan which has been developed for providing additional no-campus parking. V4-zp-g1 -T9- He noted that a task force was created about two years ago to look at the overall needs for nn-campus parking; and meetings have been held which included many different facets of the community that would he impacted by this program. He stated that the plan which has been developed will help to address the concerns of area residents, which were ex- pressed at the Commission meeting approximately six weeks ago. Mr. Rose stated that the needs of the dormitories in the northeast quadrant of the campus were carefully considered, particularly since the young women in those dormitories have expressed concern about their safety and the proximity of parking. He stated that the second emphasis included replacing the parking which was displaced by addressing the parking needs or those dormitories as well as the parking which will be displaced by con- struction of the new physical science/ engineering complex. Mr. Rose noted that in ad- dressing these oneus the task force kept in mind the preservation of green space on cam- pus and its aesthetic appeal, particularly in the central core area. Mr. 8i|/ Rose tboo forwarded the following plan for addressing those issues which have been highlighted above. He stated that the mask force doterndned, based on the fact that 65 percent of the students in Rosk/e and Hedges purchase on-campus parking stick- ers, an additional 745 parking spaces are required to meet the needs of those residents of the dormitories in the northeast quadrant of the campus. He noted that surveys conduct- ed in the residential neighborhoods in that immediate area revealed that approximately 645 students' cars are parked in that area; and he estimated that approximately nm mr those spaces would he displaced through creation of neighborhood residential parking district, Mr. Rose then reviewed the radesignation of the existing parking lots, which was determined essential to provide parking c|noo to those residence halls which need the spaces, as follows. The small lot by Herrick Hall will be made available for residents of Hannon Hall; the Roberts Ha/( parking lot will be made available for dormitory parking; the restricted parking at Hamilton Hall will be lifted, with those spaces being designated for Hannon Hall residents; and the on-street parking in the northeast sector of the campus will be designated for these residence ha||a. Also, the restrictions on the perking lot near Lim0m|d Hall will be removed; and the lot will be expanded to provide thirty to forty addi- tional spaces with those parking spaces being made available to the residents of those dormitories. Mr. Rose stated that it has been decided that, with this rede,ignatiom of the exist- ing parking spaces there will be no need to turn the green space along South 8th Avenue into a parking lot, and it is critical to maintain that green area for aesthetic purposes. He stated therefore, that the f"||pw/nB additional parking spaces will be created to replace those which have been redesignated above under Phase i< of the project, since those spaces are nrraendv designated for staff and faculty. A parking lot will be added near oo-ze-97 Faculty Court; the Gatton Field |rt will be expanded; and the paved F]e/dhouse parking ku will be expanded. Mr. Rose stated that an increase in parking fees on campus will be required to fond this proposal, noting that costs are estimated at *1 million. He u`*n requested that the City give MSU adequate time to implement this new parking scheme, noting that the additional spaces should be ready and the redosignadonx of existing parking lots completed by fall quarter 1392. Responding to Commissioner Swanson, Mr. Rose stated that a neighborhood parking dintrict implemented in the Fall 1992 should have no significant impact on the MSQ campus, even if it includes a belt around the entire campus. He then cautioned that when a dis- trict is created, it should be large enough that to park outside it will place those vehicles further from the destination point than if they were parked on campus. He noted that this boundary must consider perceived distances as well as real distances. residen- tial area could produce an impression that it is a less hostile environment; and' therefore, more inviting as o place to park than the campus provides. He then asked about the time frame for construction of the new engineering building. Mr. Rose stated that pre-construction is scheduled to begin in 1e93 with the build- ing to be completed in 1996. He noted that o substantial amount of on-street narking will be eliminated because of that construction, since o large area must be secured during that process. Mr. B�iU Rose then reiterated his request that the City not implement its proposed neighborhood parking district until nhxr NSU has created these additional parking spaces. He noted that to shift Voo more vehicles to campus under the present circumstances would wreak havoc. Commissioner Swanson asked for a written summary of this presentation, along with o map reflecting which parking |n,s will be redesignated and where the new parking lots will be located, Mr. Rose indicated a willingness to provide that information. Commissioner Frost noted that the area, along the south and west sides or the cam- pus are nearly hostile because of the lack of landscaping. He then suggested that plant- ing of street trues along the parking lots could help to alleviate that feeling and create a more attractive and inviting campus. Mr. Rose stated that the new lots will be designed with landscape features, noting his desire to improve the aesthetics as much as possible. City Manager Wysocki stated he will have a summer intern; and one of his projects will be to develop the basic information and suggested boundaries for a neighborhood o4-2o-yl - 21 - parking uistrict. He noted that Mr. Rose has graciously offered to provide the City with a copy or his survey results, so the City doesn't need to begin at ground zero. He also noted that the information from the city or Missoula will be bana0da| in developing this district. The City Manager then stated he is sympathetic with Mr. Rose's concerns and the problems he will face in implementing this new parking plan as summarized. He noted that the schedule Mr. Rose has proposed will fit in with the City staff's schedule nicely, par- ticularly sit-ice Assistant to tho City Manager orey will be out of the office until mid-August; and he would like to have Mr. Brey review the data gaV`en:u during the summer, prior to any additional stops being taken. The City Manager then noted that fall semester will begin on August zz; and expe- rience has revealed that it is better to implement a new program of this type before a nxhov| year begins rather than in the middle of the year, when people's habits have been established. City Manager Wysocki stated it is important to keep the process of establishing a neighborhood parking district moving forward during the summer and next school year, so that the district can be implemented next summer. He noted that can he accomplished through the efforts of an intern this summer as well as involvement by residents of that area in organizing the program. Mayor Hawks noted that interim steps to ensure that the corners are kept free and the sight triangles are unobstructed will help to alleviate some of the problems which the neighborhoods have been fa�cing and asked if any other steps can be taken during this upcoming school year. The City Manager stated it is important that the neighbors in the area he made aware of what the University is undertaking and all of the facets involved in establishing the district. He also noted that in the fall, petitions will need to be circulated in those residential areas; and that process could take a substantial amount of time. Commissioner Frost stated he feels it is important that neighborhood parking dis- tricts should be initiated by the community, not by the City Commission. The City Manager concurred with that assessment, however, he noted that the creation of a neighborhood parking district seems to rise to the top of the Commissioners' goals, He then noted that the City has a number of things to do in preparation for a neighborhood parking district, even if the petition initiating the process is circulated by group leaders among the residents of that aroa. Commissioner Swanson noted that the residents of one particular area have already approached the Commission with their request for creation of a neighborhood parking dis- trict- He then noted that he does ep=| it would be uemcridu| for some of those residents - z/ - in that area to take the initiative and contact the other residents n,rsonu/4/ to discuss the issue. Mr. Dal Burkhalter, 1429 South Fifth Avenue volunteered to assist in moving the process forward. He reminded the Commission that when this issue was discussed a few weeks a0n' several residents of that immediate area spoke concerning the /auwo. He also noted that they had previously submitted a petition to the Commission requesting creation of neighborhood parking district; and they are now waiting for the next step. The City Manager cautioned that those who attended that Commission meeting were from one corner of the entire area proposed to be included in the district. He noted it is important that the remainder of the proposed district be contacted to determine their inter- est in participating in such a district, suggesting that could be best accomplished through designation of "b|nuh leaders." Mr. Burkhalter noted there is a substantial mix between owner-occupied and rental properties in the area around the campus. He suggested that' while a neighborhood park- ing district may be appropriate for some blocks in that area, it may not be for others. He noted that, while community participation is vitally important, there are some property owners who do not |i*n in Bozeman and might be extremely difficult to contact. He then suggested one option might be for the City to send an initial letter to a selected area briefly explaining the proposed program' noting that would provide some background in- formation for when the intern begins his work this summer. Discussion five- sidewalk possible of funding for improvements to South Third Avenue The City Manager noted that several different funding options have been discussed for improvement to South Third Avenue, as well as the type of improvements that are an- ticipated, Mayor Hawks stated he had requested this item be placed on the agenda for dis- cussion as a result of the testimony received during the public hearing on the 1991 side- walk program. He noted that. since South Third Avenue 4ot~=qn K^gy 8pv|vvaru and Graf Street is included in the 1992 program, and since the funding options are so varied he feels that some preliminary decisions should be made soon to ensure the project is ready to move forward next summer. The Mayor stated that the first step should possibly be to determine if there is support in that area for an area-wide special improvement district suggesting that a sur- vey would reflect how much support does exist. Commissioner Frost stated it was his understanding that a survey would be done. Commissioner Swanson stated that is also what he had anticipated. He then spg- - no - geated that the survey could contain two or three scenarios, noting that the feedback from such a survey could provide valuable information in determining how to proceed. City Manager Wysocki noted it is important to know how each of the subdivisions in that area responds as a wuv|c^ He also suggested that if a full street 3/D is utilized, a wider area might be used than for one that includes sidewalks on/y, Commissioner Frost stated that after his recant attendance at the seminar in Sao Francisco he is inclined to leave South Third Avenue as it is until after the transporta- tion plan is completed. He then noted that if the roadway is widened, it wilt attract more traffic; and he is not sure that it is desirable to increase the amount of traffic in that ar- ea. Mayor Hawks noted the transportation plan will not be completed for another eigh- teen months. He noted, however it is not desirable to funnel heavy traffic into the South Third Avenue/Kagy BOW |**aru/South Wo|spm Avenue intersection. Commissioner Swanson noted that the amount of traffic at that intersection at o'on a.m. on a weekday is extremely heavy at the present time. Commissioner Frost stated he felt the hostility toward a special improvement district for the improvement of South Third Avenue at the public hearing for the 1997 program' noting that until that time he had supported the concept of an 3[D. He thou asked about the feasibility of installing sidewalks on both sides of the street, since there is no curb and gutter along that roadway. Director of Public Service Phi!/ Forbes stated it would be feasible. He noted that along the County portion of the roadway, there is very |ut|u right-of-way available; so the sidewalks would be located close to the pavement. City Manager Wysocki noted that the oohno| children using that sidewalk would be coming from the east' since the children in Figgins Addition would be moving westward from their homes to the sohnn| site. He noted therefore, he feels the sidewalk should be installed along the east side of the street, with crosswalks provided at Westridge and Arnold. The City Manager then agreed that to widen the roadway and make it more at- tractive will increase the traffic load, and he concurred that leaving the existing roadbed might be the bast alternative, Mayor Hawks noted that many of the back yards in Figgins Addition encroach sub- stantially into the right-of-way for South Third Avenue. Director of Public Service Forbes noted that with the present structure of the road- way, vehicles slide off the road and into the ditch under slippery cvnditi"ns. He noted that the installation of curbs and gutters would help to eliminate that problem. Commissioner Swanson noted that the bicycle traffic along that roadway should also be considered, suggesting that widening the shoulder by two feet could provide that 34-zy-y1 -z4- needed margin for safety. City Manager Wysocki asked if the Commission is supportive of setting grades and installing sidewalks along the east side of South Third Street only in 1992. Mayor Hawks stated support for that concept, noting that the residents of Weotriuge and Thompson', Third Addition could be required to pay for the sidewalk along the east side of the street, while those in Figgine Addition could be required to pay for a sidewalk along the west side of the street at some time in the future. Commissioner Oochrung noted that if a survey setting forth scenarios is distributed to residents in the area he can forecast results. He noted that for the survey to be suc- cessful, it must be carefully packaged and the benefits enumerated. Mayor Hawks then addressed the issue of installing sidewalks along North 7th Ave- nue in 19e2. He asked if the Highway Department should be contacted ouw to ensure that their involvement is adequate enough to not hold up the process next summer. Director of Public Service Forbes noted that if the Commission decides that the sidewalks should be installed with a boulevard area next to the street, they will not be located on the public right-of-way because the right-of-way extends only 51 feet from the bock of the curb. The Director noted that' since the sidewalk would be located on private property, it places a different twist on the requirements for the project. Mayor Hawk, noted that comments received during the public hearing would sug- gest that sidewalks along Laogohr and We^tr7dse should he included in the 1992 program, to provide a complete loop through Figgins Addition. The o/rnotpr responded those streets can easily be included in the 1992 program. Mayor Hawks expressed concern about the comment made during the public hearing concerning construction traffic to the school site and installation of the sidewalk along Arnold Street occurring at the same time. Director of Public service Forbes responded that it will take the City's contractor only one to two weeks to complete the sidewalks along Arnold Street that have not been installed by the individual property nwoers. He then stated he does not foresee any con- flicts between those two operations; and they should not create any additional safety prob- lems. Mayor Hawks then noted that the installation of sidewalks along East Main Street from Cypress to Highland Boulevard is included in the /oyz program; and that will require Highway Department invn|vemw`t, Discussion challenge t offered by Sweet Pea Mayor Hawks suggested that this item be rescheduled to next week's meeting due to the lateness of this meeting. nv-ue-ol - os - Discussi Mayor Hawks suggested that the Commission set another time when they can proper- ly address this item. Following a brief discussion, the Commission set a special work session for /:m p.m. on Wednesday May l at City Hall. Discussion - FYI Items City Manager Wysocki presented to the Commission the following opnr Your Informa- tion" items. (r) Letter of resignation from the ad hoc recycling committee, dated April 19 1991 as submitted by Dorothy J. Bou/ton. (Z) Letter from Patricia J. Gunderson, President of the Montana Public Employ- ees Association, dated April 25 announcing their strike, which is currently underway. (a) An information sheet, an prepared by 0inpcv,r or Public Service Forbes, concerning the amount of garbage collected as a result of the Crean Up aozemam activities no Saturday, April zo; the number of vehicles which entered the landfill on the Free Dump Day and the total fees collected on that day; and a tally of the number of white goods which were taken to the landfill. (o) The City Manager submitted his weekly report, an follows. (1) Staff has received no inquiries in response to the advertisement for the educational campaign to be conducted in conjunction with the revised garbage collection fee system; and the deadline is 5:00 p.m. on Friday. (2) The City's new asphalt repair machine is now in operation. (3) He and Administrative Services Director Gamradt have been reviewing budget requests with the various department heads this past week. (4) Talked with a member of the POST Committee last week concerning the City's opportunity to acquire an 11-acre parcel near the East Main Street interchange, He noted the City must submit a plan to the State on how the site *no|d be utilized; and the City could then either get a long-term !cosv' or the State might donate the site to the City. (s) Interviewed one applicant for the Police Commission last week, as well as one intern for possible summer employment. [s] Attended a meeting regarding possible acquisition of the Burke property. (7) Staff spent a sub- stantial' amount of time this past we,: in preparation for the /and use decisions made cmr|i- rr in this meeting. (s) The City Manager stated the County Commission has suggested that the joint meeting with the City Commission be rescheduled to May zo/ however he reminded the Commission that public hearings have been scheduled for that evening. Following discussion, the Commissioners proposed May zo at 2:30 p.m.' with an al- ternative of 4:00 p.m. on June a. o+-zo-yl -z6- (6) Commissioner Fret submitted the following. (1) An article from the April 21 1991 edition of The New York Times entitled "Building for the Performing Arts in Smaller Cities." He noted that the article reveals that communities of J people have built performing arts centers. (z) The subcommittee has been working diligently with staff on various sections of the zone cod* providing the guidance needed during the re- vision process. (3) Just picked up the proposed guidelines for the J.C. Billion Auto PYa- za in preparation for the hearings before the Planning Board and the City comm/,,ion. (4) Requested that possible changes in the underlying zoning of R-z to n-x-A in historic districts be placed on next week's agenda for discussion. (6) Noted that he had passed around o mock-up of m City newsletter. He noted that such a newsletter could contain a substantial amount of general information on various issues, such as the tree program and neighborhood parking districts. (7) Commissioner Swanson expressed concern that the shiny inverts in the Sun- day newspaper are not recyclable. He then asked if there is any way to get those imserts printed on recyclable paper or if subscribers can opt not to receive those inserts, which only serve to fill up the garbage can. The City Manager suggested that, since those inserts are printed for national dis- tribution, it may he beneficial to gather the addresses of those companies which uv the printing' and send letters requesting that they he printed on recyclable paper in the fu- ture. (o) Commissioner Knapp stated that she attended the annual Montana Library As- sociation conference last week. She noted the Vigilante Players from Bozeman provided entertainment for the group; and they were well received. (e) Mayor Hawks stated that he attended the groundbreaking ceremonies for the Mnrmiog Star elementary school, noting it was very well done. Consent Items The City Manager presented to the Commission the following Consent Items. Application for | of Liquor U The Hole in One, 302 East Ka Boulevard - Calendar Year 1991 Claims It was moved by Commissioner Goehrung' seconded by Commissioner Frost that the Commission approve the Consent Items as listed and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Gvchrumg' Commissioner Frost Commis- sioner Swanson, Commissioner Knapp and Mayor Hawks; those voting Nn moor. 04-2y-91 -z7- Adk/urnm,nt - 6:22 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Frost, seconded by Commissioner Swanson, that the meeting be ad- journed. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson Commissioner Knapp' Commissioner Coehrung and Mayor Hawke/ those voting No none. Ou-n9-s1