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Home My WebLink About1991-03-11 MinutesCORRECTIONS TO MINUTES March 11, 1991 Page 9 - Line 17 - change to read " ... would not he Possible under" Page 10 - Lines 21-23 - "... with private sector planners to garner beneficial information about Bozeman for Mr. Arendt have revealed that a round table meeting between the development com- munity and members of the City's various review bodies at some time after his Presentation miqht be desirable. He indicated that ..." Page 13 - Line 14 - change to read "night, other than March 20, would be acceptable if a Monday night cannot be scheduled." MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA March 11 1991 The Commission of the City or Bozeman met in regular session in the Commission Room, Municipal Building, March 11 1991 at 3:30 p.m. Present were Mayor Hawks, Com- missioner Goehrung Commissioner Frost, Commissioner Swanson, Commissioner Knapp' City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan. The meeting was opened with the p|*dSa of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - March * 1991 It was moved by Commissioner 0onhrmng seconded by Commissioner Frost' that the minutes of the regular meeting of March v 1991 be approved as submitted. The motion curried by the following Aye and No vote: those voting Ave being Commissioner G^ehrung Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No, none. Discussion - possible funding for Sculpture Park project per Beautifica ommendation - Emily Swanson City Manager Wysocki submitted to the Commission a memo from Emily Swanson, Beautification Committee, dated March 71 1991 along with a r=ent drawing of the proposed Sculpture Park. Mrs. Emily Swanson briefly highlighted the memo which she had submitted. She noted that on March 7 she met with Darla Joyner, Executive Director of the Bozeman Area Chamber of Commerce, Director of Public Service PhiU Forbes and Park/Cemetery Superin- tendent John McNeil to discuss how this project could move forward efficiently and effec- tively. She stated that during that meeting' the various steps to be completed and the funding necessary were discussed. Mrs. Swanson stated that the main goal is to have the project to a point that the Chamber of Commerce can open its tourist information center on that site on May zs 1991. She noted that Mr. Ray Center has the ground survey completed; and the COS should be prepared for filing within the next two weeks. The next step will be for the City to va- cate the 30-font strip of right-of-way involved in the exchange; then the land transfer can be accomplished. Mrs. Swanson indicated that the Beautification Committee wishes to step out of the process at this point, with the coordination of activities to become the responsibility of one m3-11-91 - z - of the City staff members. She noted that many different steps are to be coordinated; and those steps include contractors and many volunteers. Mrs. Swanson stated that, since the highest priority is to get the Chamber of Com- merce tourist information canter in place and open by May 25 the southern portion of the site should receive initial attention, with the remainder of the project to be completed by mid-summer. She noted that the planting of grass is aesthetic rather than substantive; and it can be the last step in the process. Mrs. Emily Swanson then reviewed the funding sources which have been identified for this project, She stated that the Chamber of Commerce has committed $2 in addi- tion to the coats of relocating their building and installing the sign. The Beautification Committee has generated $3'500' which includes n $l donation from U.S. West, a $60 donation from A|bertsvn's and a grant from Patagonia, plus n $l ' xmo grant from the Ameri- can Forestry Association for planting materials. Darigo/d has indicated that it will install the irrigation system plus pay one-half of the costs of the survey. Yellowstone Basin Properties has committed volunteer work, but no funds to date. Mrs. Swanson stated she hopes to approach that agency for one-half of the costs of the curb out which will benefit their property as well as the park. Mrs, Swanson stated that at this time, the Beautification Committer is recommending that the park construction be completed this summer as Phase | or the project. She sug- gested that after that is done, the Commission could then ash the Committee to begin Phase || of the prnjoct, which would be to find an appropriate scu|pture. She suggested that process could be quite |engtxy, particularly since the criteria must be carefully writ- ten and the selection made in a very otudied manner. Commissioner Frost asked if therm is any proposed parking in the northwest corner of the site, as had been previously discussed. Mrs. Swanson responded that the only parking proposed at this time is along the [wcal access strip in front of Yellowstone Basin Properties and along the street. She noted the purpose of the park is to provide a green space, not a parking lot. She then stated that at a meeting with residents from that area this plan was discussed; and the residents indicated it was acceptable. She noted their concern was that people would be using their driveways as turn-around areas; and the installation of a curb cut has alleviated that con- cern. Commissioner Swanson asked about the timeline for vacation of the public access strip. The City Attorney briefly reviewed the typical time frame; and Director of Public Service Forbes indicated that Dmrigo[d submitted its application for street vacation on Fri- day. o»-1l-o1 - 3 - City Manager Wysocki suggested that the City should confirm that marigold is -still willing to honor the commitments it made in the October 18, 1990 letter, He noted after that step, it may be appropriate to enter into a Memorandum of Understanding so that de- velopment of the park ca!n begin while the vacation and land trade processes are under- way. Mayor Hawks asked if the Commission is willing to support the process as laid out by the Beautification Committee, Commissioner Frost stated that as long as the format is acceptable to staff, he will support it; the other Commissioners concurred. Report on Economic Outlook Seminar - Commissioner Knapp and Controller Peg Biekert City Manager Wysocki reminded the Commission that Commissioner Knapp had re- quested this item be placed on the agenda, Commissioner Knapp reminded the Commissioners that at last week's meeting, she had distributed copies of the booklet Recession in Montana, as prepared by the Bureau of Business and Economic Research at the University of Montana, which was the basis for the Economic Outlook Seminar held on February 6. She stated there were 45 participants in this year's seminar. Commissioner Knapp stated one interesting point made in the seminar was that Montana's economy coincides with the national economy, rather than lagging behind as one may think; however, its recovery from recession is slower than the national recovery. She then noted that Gallatin County has been growing or stable for the past decade, and is the third fastest growing county in non-farm labor income and personal income, behind Flathead and Missoula Counties. She noted that the outlook for wood products industries is not good; however, that has little impact on Gallatin County because that is a minimal part of the economy. Tourism appears to be strong; and farm income has been steady or growing slightly. Commissioner Knapp then stated that Bozeman is in the second highest tier of trade centers in the State; and presently it is the second-fastest growing area. She noted that the availability of health care is one of the biggest factors to a trade center, Controller Peg Biekert provided some statistical data to support the general com- ments forwarded by Commissioner Knapp. She noted surprise at the statement that Montana's economy coincides with the national economy. She stated that in the seminar, items addressed included where the state has been, where it is and where it's going. She noted that recession is a normal part of the economy, with eight recessions having oc- curred since World War 11, She stated that the basic industries in Montana, and their percentages to the whole, have not changed much over the past decade, except in the area 03-11-91 - 4 - of agriculture. Controller Bieken noted that after the recession, growth in the cities and trade centers will be at the expense of smaller cvmmunities. She then stated that approximately snu people in Gallatin County and Park County work in the wood products industry, which is a very small portion of the overall economy, She noted that the tourist industry has increased by 19 percent over the past decade. Controller Oiekert stated that the qr"wU` in the Gallatin County trade center is second in the state. She noted that the comments made by local businessmen at the semi- nar sounded very positive. They also noted that' while they don't anticipate a lot of ex- pansion in the future, they also don't expect that contraction will be necessary. Commissioner Knapp stated that the seminar was a very worthwhile experience, with very good information being provided. City Manager Wysocki noted that in 7984 Maxine Johnson from the University of Montana issued the same typo of report. He stated that at that Mmo MSU provided 44 percent of the economy; and in this report, that number is 34.4 percent. Commissioner Swanson expressed concern about the statement that growth in the cities will be at the expense of the rural areas. He then asked that during discussions with the County Commissioners, areas of impact be discussed. He suggested that steps should be taken to mitigate that impact as much as possible. Mayor Hawks thanked Commissioner Knapp and Controller giekrrt for the report. Discussion draft policy re enforcement of zone code The City Manager submitted to the Commission a draft resolution setting forth the policy for enforcement of the zone code, as prepared by Zone Code Enforcement Officer Kyle Harlan. Zone Code Enforcement Officer Harlan responded to questions from the Commission regarding this proposed policy. He indicated that the forms attached to the draft resolu- tion are to be used in the process, including a service request form, a notice of non- compliance form and a warning notice fvrm. He noted that only one copy of the service request fvnn would probably be necessary, since that is simply a mechanism through which other staff members may forward zone code violations to the Zone Code Enforcement Officer for action. He noted the other two forms can be printed on sensitized paper' with as many copies as deemed necessary. He indicated that those forms will be used in difficult to handle situations. Commissioner Frost asked how long the enforcement process is to take under this proposed policy, suggesting it should possibly be set forth in this policy. Officer Harlan responded that the sign enforcement section of the zone code mstab- 03-11-91 - 5 - fishes a fourteen-day time period within which to comply. He then stated that different sections of the code may include different timelines for enforcement; t»ercforc, he feels it is appropriate to not include specific timelines within this ncs"|utinn. He further noted that in the instance of life safety violations, compliance should be attained within twenty- four hours; and this no�|icy as drafted provides that latitude. Responding to Commissioner Frost the Officer stated thet any suhsaquemt similar violations on a premises will be treated as a continuance of the original violation; there- fore, the time frame for compliance can be substantially shortened. He then indicated that he is presently attempting to address complaints which have been called into the office on the same day as the complaint is 0ed, or the next day at the latest. Responding to additional questions from Commissioner Frost, Zone Code Enforcement Officer Harlan stated that the penalties section of this policy is taken from the interim zoning ordinance on a verbatim basis. Commissioner Frost then asked if deviations would be handled differently, since they are not |btou in this policy; Officer Harlan responded they would be. Responding to Commissioner Goahrung' Officer Harlan indicated that the forms 7m- duded with this draft resolution would make t enforcement process simpler, because he could immediately file a written report on a violation which was addressed on a routine drive-by. He noted that at the present time' he must write his comments in the field, then return to the off and type them, and then take a copy of the report to the indi- vidual, getting him to sign to indicate he has received the notice. Commissioner Frost stated he fc,|, this pu|/ny is well done, and will create a good basis for the beginning of zone code enforcement program in the community. Maymr Hawks stated support for the proposal to use a "soft personal touch" ap- proach to address zoning violations whenever possible; however, he noted that utilization of the formal process included in this policy may be necessary in some instances. He than asked the Zone Code Enforcement Officer to come hack to the Commission if this policy does not seem to generate the response desired, Commissioner Swanson asked Darla Joyner if she has heard any comments in the community over the past eight weeks, since Officer Harlan has begun the enforcement pro- cedures. Ms. Darla Joyner, Executive Director °f the Bozeman Area Chamber or Commerce, stated that Officer Hurlam's style seem, to be what is needed; and the enforcement process is being handled very nicely. She noted that to date there are no grumb|ings; and it seems no hackles have been raised in the community. Commissioner Frost asked that a section be added to this policy prior to its adoption as o resolution, requiring any changes to this resolution be the subject of a pub- 03-11-91 _o_ |ichearinS. The City Manager indicated a resolution establishing this policy will be submitted to the Commission for action within the next week or two. Commission Resolution Nn 2824 revising the fee schedule for the interim i di nanr* City Manager Wysocki presented Commission Resolution No. 282* as approved by the City Attorney, entitled: COMMISSION RESOLUTION NV. 2824 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF B0ZEmAm MONTANA, REVISING THE FEE SCHEDULE FOR THE INTERIM ZoM|mG OR- DINANCE. The City Manager indicated that attached to the resolution is a memo from Planning Director Andy Epp|e' dated march v ' regarding these proposed fee revisk`no. Commissioner Knapp questioned why the fee for temporary signs is listed as $zs pmr year' particularly since she does not consider a one-year period as temporary. es- tate signs which may be posted at a residential or commercial subdivision for a year nr two, while the entire project develops. He then suggested that the language should pos- sibly be revised to state "$as per year per location" ,o that if it is moved, the appropriate permitting is sought for the new location, and to ensure that it is installed properly. Commissioner Frost stated an interest in tripling the fees for after-the-fact permits rather than doubling, as proposed in the resolution. Planning Director Epp[o stated that staff had included the provision to double the fees/ however, he noted that the Commission could easily change it to triple if they so de- sire. VoaPvndimg to Mayor Hawks he rioted that Zone Code Enforcement Officer Harlan has indicated that in most of the cities he worked in in Washington and California, the fees for after-the-fact permits were doubled. Mayor Hawks suggested that in addition to the option to double or triple the [eao for after-the-fact permits' it might also be appropriate to provide an option to cite the violation as a misdemeanor and process it through City Court- He then suggested that np- don be added' so the choice is available for addressing this issue. City Manager Wysocki noted that this option would provide the City with a mechan- ism for addressing repetitious problems. Commissioner Swanson asked if doqb|img of the fees would provide a deterrent for failing to obtain the appropriate permits' particularly if the option to process the violation through the court system is added. Planning Director Andy Epp/e responded that he feels the addition of this fee con-- 03-11-91 - r - nupt is new enough that it will get the needed attention and will serve as a deterrent. He noted that if after six months staff finds that this nur is not effective, it can be revised as the ovna code is finalized. Responding to Commissioner Ovehrung the Planning Director indicated that the permits which are typically not sought before a project is undertaken include variances, conditional uses, sign reviews and certificates of appropriateoess. He noted the fccy for those permits range anywhere from $25 to $220; and doubling of the higher fee will defin- itely have an impact on the applicant. City Manager Wysocki suggested that a penalty be added for licensed contractors who fail to obtain the appropriate permits before beginning a prc4ect. The Planning Director reminded the Commission that this resolution pertains only to zoning ordinance issues, not any of the permitting processes which one might incur under the uniform codes which have been adopted by the City, He noted that building permit fees can reach $700 to $1'000, depending upon the scope or the project. He suggested that if the Commission so desires, they may adopt a resolution providing for after-the-fact permits under building permits and a similar provision for business licenses. Commissioner Swanson noted that as the building season is rapidly approaching, it is important that the message be forwarded to thwsu considering construction projects that it is imperative the necessary permits be acquired prior to beginning the project. He also suggested that an item addressing modification of business license fees and building permit fees be placed on an upcoming agenda. Ms. Darla Joyner, Executive Director of the Bozeman Area Chamber of Commerce, expressed an interest in conducting a workshop to inform people of these changes and the permit requirements for construction projects. Responding to Commissioner Frost, the Planning Director suggested that information concerning the current building permit fees be forwarded to the Commissioners for their review prior to preparation of any resolution to provide for after-the-fact permits. The Planning Director then asked that the Commission adopt this nnso|odon' per- taining to zoning ordinance fees on/y' at this time. He noted that he will prepare a dis- play advertisement to be run in the newspaper for throw or four weeks in an attempt to inform contractors and private parties who are considering some typo of development. Mayor Hawks briefly highlighted the re,i,|ons discussed, which include adding "per location" under '"H. Temporary Signs;" and adding a sentence to °N. After-the-Fact Per- mits" providing for misdemeanor penalties as an alternative to doubting of the standard fees. It was moved by Commissioner Frost seconded by Commissioner Swanson that the Commission adopt Commission Resolution No. 2824 revising the fee schedule for the interim o3-lY-01 _x - zoning ordinance, as revised. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor Howks/ those voting Nn none, Continued discussion - volume-based rate structure fo The City Manager noted that included in the Commissioners' packets was a memo from Director of Public Service PhiU Forbes, dated March r, lyol providing coot data on the various systems which have been discussed to :ate. Assistant to the City Manager Roo Oroy reminded the Commission of the options wwru have been discussed at length to date, including the bag system and the subscrip- tion can system. He noted that during initial review of the programs, staff identified theft and handling as two detriments to the tag system. He noted there has been ongoing concern about the adding to the waste stream tinder the bag system; and staff has at- tempted to address that issue in discussions during the past week. Assistant Grey stated that, after addressing those concerns which were listed above, staff again reviewed all of the options initially discussed. He then suggested an alternative consideration, which would include the sale of two different "Sizes" of tags. He noted that theft is still a concern, since it is extremely difficult to develop n tag which can be easily removed from a garbage can by the garbage crew in cold weather but net easily stolen. He stated the tag could be affixed to a garbage can or to a hag' whichever the individual prefers, with weight restrictions imposed for each tag. He noted this would tie the amount paid for garbage collection directly to the volume, which was a concern un- der the can subscription program previously considered. Assistant Brey suggested that a second option for Commission consideration is a mini-can subscription program' with bags for any overages. He noted this option could he utilized if the public does not seem to support a tag system; and utilization or the mini-can will create a generally volume-based rate system. The Assistant then suggested that if the Commission chooses the tag or the mini- can alternative, staff could proceed with preparation of the ordinance during the upcoming *mmk for consideration at next week's meeting. Responding t° Commissioner Knapp' the Assistant stated that an alternative method for multi-family units and those "sing clumpstery must still be explored, since none of the options currently listed will adequately address those situations. He suggested that or the options currently fisted, the bag system would best address those accounts. Responding to Commissioner Frost, the Assistant stated that under the tag proposed system, tags would not be permanently affixed to garbage cans, rather, a program must be developed under which those tags are easily removed. He noted that this ox-l1-91 - 9 - procedure will encourage people to decrease their garbage output since their costs will be directly tied to the volume generated. Further responding to Commissioner Frost the Assistant indicated that average size of garbage cans is estimated at ao to o gallons, noting that those cans will hold more weight than comparably sized bags. He suggested therefore, that a weight limits must also be set for the cans with that limit probably being higher than was anticipated for the hags. He indicated that change could trigger a need to re-evaluate and possibly adjust either the base rate or the per-tag cost. Assistant to the City Manager Broy once again cautioned the Commission (as he had in previous meetings) that program should be kept simple, with m minimum of choices, or it could become an administrative nightmare. Mayor Hawks stated support for e tag system, with no available options, noting that would simplify everyone's life. He noted some specifics may need to be addressed when non-typical items are being disposed; however, he feels those could be adequately ad- dressed under this system. The Assistant noted that if the taglystem is used, it is very Fmnsih/v that a |una| vendor could he found/ and that would not possible under the proposed bag system, y[ Responding to Commissioner Swanson, the Assistant stated that, while theft may be a problem encountered under the tag system it may be possible for individuals to address that problem through an identification method if one is provided. He then noted that in situations where dumpotora are involved, it may be beneficial to simply set a flat fee and not attempt to base it on the volume generated. Responding to Commissioner Frost, the Assistant stated that under this proposed tag system, the crews would pick up only the garbage with a tag affixed. He noted that if someone doesn't want a garbage can emptied that week it is as simple as leaving the mg off the can or bag' He also suggested that if two different size "tags" are provided, one could use a half-can tag and have the garbage picked up rather than letting it sit for two mmehy. He stated that under this system, if the garbage cans or bags at a location are not tagged on a regular basis /hen an enforcement mechanism could be utilized to gain compliance. Further responding to Commissioner Frost, the Assistant stated that under the tag system as proposed, there would be no supplemental bags available. Mayor Hawks, asked if the Commission concurs with the Assistant's new proposal, which includes a tag system or a mini-can subscription program with bags for overages as an option. The Assistant suggested that the two sizes of tags could possibly eliminate the need for a mini-can subscription program. u3-7l-m - lo - Respomdiog to Commissioner Swanson, Director of Public Service Forbes stated that imp}em of a volume-based rate structure should result in a 20-percent decrease in the waste stream y|om the first year. The Commission concurred in the proposed tag system directing staff to proceed with preparation of the ordinance for consideration at next week's meet/mg. Discussion - FYI Items City Manager Wysocki pro,un«um to the Commission the following "For Your Informa- tion" items. (1) Letter of resignation from the Pedestrian /Tnoffic Safety Committee submitted by N*nnia Hughes, dated March S 1991. (2) Minutes from the Senior Center Advisory Board meeting of February 21 1991. (a) Letter from the Gallatin Valley Land Trust to the Commission, dated March S regarding the upcoming meeting with Mr. Randall Arendt. Assistant to the City Manager Ron Bray stated he will probably have additional in- formation available for next week's packet, in preparation for this upcoming meeting. He noted that Mr' Arendt is one of the co-authors of the Connecticut River Study, °h/oh was used as one of the bases for the City's new master plan. He noted that Mr. Arendt will be in Bozeman on April w—s/ and he is scheduled to meet with the City Commission from 3'J0 un 5�0V p m on Fr�day, &pr�� 5. ' ' ' ^ The Assistant stated that discussions with private sector p|aomrraphavo revealed that a round table meeting b t t of C ' various review bndies~ en�noa^ mrnrmanon onpuz ovz�wa'/ or ~". Arend He indicated that more information on that potential meeting will be forthcoming , later. (q) Memo from Planning Director Epp|r' dated March 71 1991 along with an ex- cerpt from the February 1991 issue of Zoning News concerning zoning in the City of Houuton. (S) 8Qmndn for the County Commission meeting to be held on March 12 along with a draft copy of the minutes for the March s meeting. (6) Agenda for the special City-County Planning Board meeting scheduled for 7:00 p.m. on Tuesday, March 12 in the Commission Room. (7) Agenda for the County Commission meeting which was held on March o along with the Commissioners' daily minutes for the week of February 25. (a) Letter from the Chamber of Commerce' dated March 6 announcing the "Clean Up Bozeman" campaign scheduled for Saturday, April zn. o3-,1-y1 (9) Copy of a !etter from City Attorney Becker to Donald Nmdrud dated March 4 concerning a zone code vio(azion. (18) Letter from Ms. L A. Bridgewater, 801 North Rouse Avenue, dated March 4 1991 concerning the proposed volume-based garbage ooUacdoo foe structure. (17) Copy of letter from Planner Skelton to Dan Kamp, dated March e ' respond- ing to the land use development guidelines submitted for the Billion Auto Plaza project, (12) The City Manager submitted his weekly report, as follows. (r) Staff spent a substantial amount of time on developing the fee structure for garbage collection which was presented earlier in the meeting. (2) The 30-inch water transmission line from the treat- ment plant to the city has been repaired. (3) The water treatment lost power due to last night's storm and was still operating on its generator as of 10:30 a.m. today. (4) Staff installed "no parking here to corner" signs at the intersections of West Grant Street with South 4th Avenue and South 5th Avenue this past week. He then distributed to the Com- missioners a summary of the number of parking tickets |nsu,a in that immediate area from January Y 1990 to date, noting it reflects that a total of rso tickets were issued in 1990. (s) Cautioned that the substantial snowfall last night ovo|d create flooding problems if the weather worms and it melts rapidly. (h) Reminder of the auction of Valley Unit lots sot for Monday, March 18, at 1:00 p.m- (7) Reminder of the Interagency Breakfast scheduled for /:oo a.m. on Wednesday, March 13. (13) The City Manager then showed the Commission u sketch or the Burke prop arty' as prepared by Dick Pvo|' distributing small copies of that sketch to each of the Commissioners. He noted this is a conceptual drawing only, reflecting trails through the property, with interpretive signs at strategic locations. He then briefly highlighted some of the issues and consternations surrounding recreational use of that area. Mayor Hawks noted that a draft letter to Mr. Burke was included in the Commis- sioners' packets. He then suggested revision to the last paragraph and nxbeu for Commis- sion concurrence in his sending the revised letter. The Commissioners concurred. Responding to Commissioner Swanson, the Mayor indicated that before any numbers can be developed, the ground survey must be completed so the boundaries are known; then an appraisal must he made. (74) Commissioner Goehrung noted that he will be attending the ad hoc recycling committee meeting tonight at 7.00 in the Conference Room. (15) Commissioner Frost stated he attended the POST Committee meeting on Thursday night. He noted that Committee may he in a position to issue its report shortly. (16) Commissioner Swanson noted the importance of providing information in sup- port of local option taxes to the legislators, suggesting that such information include as- surances that certain items would not be subjected to such taxes. ms-17-y1 - lz - Maynr Hawks suggested that philosophical statements onu|d be mode; however he cautioned against listing specific items that may or may not be subjected to that type of tax structure. (77) Commissioner Swanson then submitted the fv/inw/og. (1) Stated he will sub- mit a copy of the article on the proposed highway bill amendments regarding bicycle issues to the Bozeman Area Bicycle Advisory Board' for their review and recommendation prior to possible Commission action in support of that legislation. (2) Asked about the possibility of planting a couple street trees in front of City Hall on "Clean Up Bozeman" day. The City manager suggested that Arbor Day may be a more appropriate day for such a plant- ing. (18) Commissioner Knapp submitted the following. (z) Attended the Library Board meeting on Friday morning, where centennial activities and programs were dis- cussed. {Z] Attended the joint meeting with the Missoula City Council in Helena on Wednesday. (J) Organized the goals from the three sources--the Commissioners, the staff and the survey of board /cnmmission members--and distributed copies to the Commissioners. (rg) Mayor Hawks briefly highlighted the retreat which was held on Saturday, noting that discussions covered a wide range of subjects; but the Commissioners did not prioritize any of the goals listed. Commissioner Swanson stated an interest in sending the survey which was submitted to the board /commission members to a random group of citizens' to so;/c/' their input into the process. City Manager Wysocki cautioned the Commission that two of the previous agenda items have already resulted in additional work for staff/ and this would create yet another ono. Commissioner Gnohrung noted that a random selection of names from the water and sewer billing accounts could be used, noting that zzs responses would be necessary for an accurate assessment. He then noted that, statistically one can expert a 20-percent return on this typo of survey; however, the City's recent success ratio has been high' with 70 percent of the recycling surveys returned and ao percent of those to the board/commission members on the quality of life being returned, Commissioner Knapp suggested an alternative might be to develop a telephone sur- vey containing four or five questions that could be answered quickly and easily, noting that the format or the survey which was recently mailed would not work as a telephone survey. Commissioner Swanson stated he feels it is important to use the same survey for the board /cnmmissinn members and the general public, so that the data received can be easily compared. uz-11-9l - 13 Mayor Hawks asked Commissioner Swanson if he would have time to follow through on this project; the Commissioner responded he Would. (20) Mayor Hawks stated he will be addressing a Homebuilders' Conference on Friday of next week. He requested that if any of the Commissioners have any messages they wish to forward, they contact him within the next week. (21) City Manager Wysocki requested that the Commission consider setting a date for a joint meeting with the School Board regarding the possible exchange of a tract in Valley Unit Subdivision for the Christie Fields. Mayor Hawks noted that the Commission's Monday night schedule is rapidly becoming full for the next month. He ihom suggested that it would be beneficial to set aside a time when the Commission is not faced with a tight timafram* so that the two bodies could spend time communicating on several issues, rather than just this proposed land exchange. Responding to the City Manager, the Commissioners indicated that a Wednesday night/ppouN be acceptable if Monday night/ other than March 20 be scheduled. Consent Items The City Manager presented to the Commission the following Consent Items. Authorize attendance of Commissioner Frost at Uoonln Institute of Land Policy seminar - San Francisco, California - March 27-28, 1991; au- thorize City payment of expenses Authorize absence of Commissioner Knapp from the meeting of March 18, 1991, in compliance with Section 7-3-4322(2), MCA Authorize absence of Commissioner Swanson from the meeting of March 25, 1991, in compliance with Section 7-3-4322(2), MCA It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the Commission approve the Consent Items as listed and authorize and direct the appropriate persons to complete the necessary actions. The motion curried by the following Aye and No vote: those voting Aye being Commissioner Swanson, Commissioner Knapp, Commission- er Goehrung, Commissioner Frost and Mayor Hawks; those voting No, none. Adiournment - 5:37 p.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Knapp' seconded by Commissioner Gmehruog' that the meeting be adjourned. The motion carried by the following Ayr and No vote: those voting Aye being Commissioner Knapp' Commissioner Gorhrvng' Commissioner Frost Commissioner Swanson and Mayor Hawks; those voting mv none. ny-r/-m