HomeMy WebLinkAbout1991-01-07 MinutesMINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
January 7, 1891
The Commission of the City of Bozeman met in regular session in the Commission
Room Municipal Building, January 7 1991 at »:aO p.m, Present were Mayor Hawks,
Commissioner Oomhrung Commissioner Frost Commissioner Swanson City Manager
Wysocki City Attorney Becker and Clerk of the Commission Sullivan. Commissioner Knapp
was absent in compliance with Section 7-3-4322(2) N.C.A.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes - December 31 and JanuarV 2, 1991
It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the
minutes of the regular meeting of December 31, 1990 be approved as amended, and the
special meeting of January 2, 1991, be approved as submitted. The motion carried by the
following Aye and No vote: those voting Aye being Commissioner 0oehrung Commissioner
Frost Commissioner Swanson and Mayor Hawks; those voting Nn none.
Commission Resolution No. 2822 - intent to annex 6.569-acre tract located in N E�, Section
TT_T2S, R5E, MPM (bounded in part by North 7th Avenue on the west, Baxter Road ex-
tended on the north and West Oak Street on the south)
City Manager Wysocki presented Commission Resolution No. 2822, as reviewed by
the City Attorney, entitled:
COMMISSION RESOLUTION NO. 2822
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF B02EM8N
MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF
8OZEMAN THE INHABITANTS THEREOF AND THE INHABITANTS OF A
TRACT OF LAND CONTIGUOUS T0 SAID CITY OF BOZEMAN AND HEREIN
MORE PARTICULARLY DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID
CITY OF B0ZBNAN SO AS TO INCLUDE SAID CONTIGUOUS TRACT WITHIN
THE CORPORATE LIMITS THEREOF.
Commissioner Frost noted that at last week's meeting, action on this resolution was
deferred to allow staff an opportunity to check with the property owners to see if they are
willing to accept the conditions for annexation as approved by the Commission.
Planning Director Eppfe stated that staff has contacted Mr. Gene Cook about the
seven conditions adopted at last week's meeting; and he has expressed concern about some
of those conditions. He briefly highlighted those concerns, which include the waivers of
protest for the creation of special improvement districts; the issue or participating in the
ease-
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ment for West Oak Street without the alignment first bring established.
The Planning Director stated that the applicant was also concerned about the re-
quirement to participate in future 3/D's for extension of water and sewer services; howev-
er, he noted that the subject site currently has water and sewer service available for
which no monies have been expended. He then addressed those concerns listed above,
noting that a signal light is scheduled for installation in conjunction with the worth
19th/Ook FAU project, He noted however that the uncertainties surrounding funding of
federal and state projects could result in scaling down of those projects, and it may be-
come necessary for the City to participate in funding of those costs in some manner.
The Planning Director stated that Director of Public Service Forbes met with the
Road Superintendent last week and initiated discussions on possible alignments of Oak
Street as it traverses the Westlake property and continues on to North Rouse Avenue. He
stated that within the next two weeks, a more finalized alignment should be reached; and
that information can be addressed at the public hearing.
Responding to Commissioner Swanson, the Director stated the alignment of the
street must first be established, then the design will follow.
City Manager Wysocki noted that two of the County Commissioner are present be-
cause of the proximity of Oak Street to the Fairgrounds near North Rouse Avenue. He
stated that a straight alignment is not anticipated, and the roadway is to stay out of the
Fairgrounds if possible. He then reminded the Commission that annexation or the entire
parcel was discussed; however, the applicant is not interested in that alternative at this
time. He noted that acquisition of the needed right-of-way through the entire parcel as a
condition of annexing only a portion of the property is acceptable to staff.
Mayor Hawks stated he feels that annexing the entire parcel would be in the host
interests of both the property owners and the City/ however, he noted the property own-
ers don't share that view.
The Mayor then noted that for the past two yoaru, the alignment of Oak Street has
been discussed. He also noted that extension and the bypass it will provide for the light
industrial properties, will help to facilitate traffic [|vw and provide m secondary access for
the subject annexation.
Mayor Hawks stated that Condition No. 7 as stated at last week's meeting, does
not specifically state that acquisition of the right-of-way shall be at no cost to the City;
and he feels that clause should be added.
Mr. Gene Cook stated he is to be the developer of u portion of the property under
consideration; however, he does not represent the property owners. He indicated a will-
ingness to transmit the City's concerns to the property owners and report back to the
Commission. He then stated that he has discussed the issue of extending West Oak Street
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across the entire parcel. He noted that in concept, the property owners do not have a
problem with a 60-fbot easement for that purpose; however, they want an exact location of
the roadway prior to making a final decision. A}sv, they would ||kc to know about any
financial impacts that construction of the roadway may have an them, as well as some as-
surance that those impacts would not be immediate. He also suggested the possibility of
locating the roadway along the north line of the County property' which is also the south
property line of that portion of the Westlake property,
Mr. Cook then reviewed the conditions individually. He expressed a desire to see
the final design for West Oak Street to determine the right-of-way line and the impacts it
may have on existing improvements in that area. He also stated the property owners have
expressed a desire to have the future street improvements and installation of sidewalks
spelled out so that they know what to anticipate and when. He noted the owners are also
concerned about the requirement to participate in the costs of installing a traffic signal at
the intersection of West Oak Street and North 7th Avenue' at least until those costs are
known.
Mr. Conk then stated he has no problem with providing usable water rights since
he has rights in Sourdough Creek which he would he willing to transfer to the City for
this subject tract.
City Manager Wysocki asked if the centerline alignment and e typical street section
would provide adequate information for Mr, Westlake and My. Martinen to respond to the
conditions as listed at last week's meeting.
Mr' Cook responded in the affirmative. He then: noted that if the alignment cannot
be located on the property |ine, the property owners would prefer that it be located far
emvoSh north to provide for lots on both sides of the roadway.
County Commissioner Dave Pruitt noted there is a 30-foot strip along the north side
of the Fairgrounds, between the County property and the Waat/aho property' that con-
tained a spur line at one time. He then asked about the ownership of that 30-fnot strip
noting that it could possibly be utilized for one-half ofthe road right-of-way.
The City Manager recommended that the Commission adopt Commission Resolution
Nu, znzz and set the public hearing for February v ' 19e1. He noted that additional con-
tact can be made with the property owners between now and the public hearing date re-
garding the various issues that need to be resolved.
Mayor Hanks asked for Commission concurrence on his proposed" revision to Condi-
tion No, 7 to read:
7. The owners shall, at no cost to the City' provide the appropriate
easement or right-of-way across their entire ownership for the exten-
sion of Oak Street as an arterial after the final design for that road-
way has been developed.
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approved at hat week's meeting.
It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the
Commission adopt Commission Resolution No. zezz stating the city's intent to annex a
6.669-acro tract generally bounded by North 7th Avenue on the west Baxter Road extend-
ed on the north and West Oak Street on the south and set the public hearing for Febru-
ary 4 1997. The motion carried by the following Aye and No vote: those voting Aye be-
ing Commissioner Frost, Commissioner Swanson, Commissioner Gomhrung and Mayor Hawks/
those voting No none.
D Em ployment
The City Manager reviewed the proposed revisions to his Employment Agreement
with the City' as follows. Section z, Salary change to reflect a four-percent increase
from last calendar year. Section 3. The term of the agreement was extended for o period
of one year' Section 4. Addition of "p/us payment for all earned vacation and one-fourth
of all sick leave earned to sald date/' was added to clarify the manner in which termination
pay is established. Section 8. The monthly compensation for use of personal vehicle was
increased to $225. Section o. The dollar amounts for the premiums were au]"yteu upward
to reflect the change in premium costs. Also, under c_ the language was revised to road
"one-ha|f or the monthly rate or pay" rather than a Mat dollar amount. Section 12. Add!-
tinnao language to refer to any successor resolutions to the ourront resolution establishing
travel reimbursement rates. Also, the fast paragraph was revised to Include replacement
of the Employment Agreement dated the 11th day of December 1989.
The Commissioners indicated concurrence with these revisions as outlined.
It was moved by Commissioner Swanson, seconded by Commissioner Goehrung, that
the Commission approve the Employment Agreement between the City and the City Manager
as revised and authorize the Mayor to sign same. The motion carried by the following Aye
and No vote: those voting Aye being Commissioner Swanson, Commissioner 6oehrung
Commissioner Frost and Mayor Hawks; those voting No none.
Ordinance No. 1320 - safary ordinance for the City Manaqer for Calendar Year 1991
City Manager Wysocki presented to the Commission Ordinance No. 1320, as reviewed
by the City Attorney, entitled:
ORDINANCE ND. 1320
AN ORDINANCE OF THE CITY OF B0ZEMAN MONTANA, FIXING THE
MONTHLY SALARY AND OFFICIAL BOND OF THE CITY MANAGER OF THE
CITY OF BOZEMAN AS REQUIRED BY LAW.
It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the
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Commission provisionally adopt Ordinance No. 1320 setting the City Manager's salary for
Calendar Year 1997, and that it be brought back in two weeks for final adoption. The
motion carried by the following Aye and No vote: /hose voting Ay* being Commissioner
GvehrunO Commissioner Frost Commissioner Swanson and Mayor Hawks; those voting No
none.
Request for deviations from sign code requirements re height and size of freestanding sign
and the maximum area of all signs on property - Safeway _btores, 901 West Main Street
The City Manager noted that, included in the Commissioners' packets, was a staff
report on the deviations from the height and size of the freestanding sign along with a de-
viation to the maximum area of all signs on the property, as submitted by Safeway Stores.
He then distributed to the Commission a memo from Planner Arko/| requesting that this item
be continued to a later date. He noted that the applicant's representative was unable to
make this mectimg due to mechanical difficulties with the airplane. The City Manager sug-
geated, however, that if the Commission is inclined to approve and support the recommen-
dation submitted by the Design Review Board it might he appropriate to proceed with the
review at this timo. He noted that if the Commission is inclined to make any revisions, it
would he appropriate to defer action until the applicant's representative is available to re-
spond.
Planner Debbie Arkel| stated she has been working with Mr. Christian So|tcndiek'
representative for Safeway 3u/ros' regarding signege for the newly-remodeled Safeway
Store at 901 West Main Street. She yu:tcd the original proposal was to replace the existing
42-fnnt-high freestanding sign with a 25-foot-high, 90-sq"*re-rpot freestanding sign as
well as 305 square feet offascia signs.
de-
termined that it xwuW not comply with the mimimum landscaping requirements of the code
because of the limited space available on the s/te. She stated that Safeway then submitted
a formal application, which included 257 square feet of fascia signs on the south side and
30 square feet on the north side, along with a 10-fovt-»igh' 73-square-foot freestanding
sign to replace the existing 42-foot-high sign, She noted that under the code provisions,
zuo square feet of sigoogc is allowed for the site; and four 8-foot-high, 48-square-foot
freestanding signs are allowed because the subject site is bounded by West Main Street,
North 9th Avenue, West Mendenhall Street and North 10th Avenue.
At its meeting of December 18 1990 the Design Review Board reviewed this formal
application. Following that review, the ORB voted to recommend that the freestanding
sign be lowered to an 8-foot monument sign' with a canopy tree to be planted at each end
of the sign to provide landscaping over it. The Board felt that with that additional land-
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ncaping' the 73-square-foot size would be acceptable at the 8-font level.
Planner Arkc|| then reviewed the proposed fascia sigoage, which includes one
"Safeway Marketplace" sign no the front, one departmental listing sign on the front, one
Safeway logo sign on the front and one Safeway logo sign on the back. She noted that
given The scale of the building and the fact that it is set back 160 feet from Main Street
the Design Review Beard concurred that the zs/ square feet of fascia signagr on the [runt
is appropriate.
Responding to Commissioner Frost, Planner Arke(| noted that a variance approved
by the Board of Adjustment in October 1988 provided for landscaping in the southwest
corner of the site, where the freestanding sign is to be located, and determined it would
not be compatible with the type of sign now being proposed. She noted, therefore, that
the Board has recommended the two canopy trees plus other compatible vegetation, as re-
viewed and approved by staff.
Responding further to Commissioner Frost, the Planner stated that the sign is to be
located outside the site triangle.
Responding to Mayor Hawks, the Planner stated that the "Safeway" sign now on the
building was erected without a sign permit. She noted it is a temporary sign, along with
the °S" signs on the east and west ends, to attract business during the remodeling pro-
cess; and they will be removed when the new permanent signs are installed. She also not-
ed that much of the existing landscaping wiV probably need to be removed and replaced
with something more compatible with the new sign.
Commissioner Frost asked if the recommendation from the Design Review Board has
been accepted by the applicant; the Planner responded it has been.
Commissioner Gv,hrung asked about the zoning on West Mendenhall S°raet, just
north of the subject property.
Planner Arkd| responded the property is zoned 8-2 in the first half-block north of
West Mendenhall Street.
It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the
Commission approve the deviations from the sign code requirements, as requested by
Safeway Stores, 901 West Main Street to allow a total of 257 square feet of fascia signage
on the south side of the building, JV square feet of fascia sigmage on the north side of
the building, and an 8-hmt-high 73-squaru-foot freestanding sign at the southwest corner
of the property, subject to appropriate landscaping as approved by staff. The motion
carried by the following Aye and No vote: those voting Aye being Commissioner Frost
Commissioner Swanson Commissioner Goehrung and Mayor Hawks; those voting No' none.
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Discussion draft sidewalk program, schedule dated January 7997
City Manager Wysocki stated that included in the Commissioners' packets, was a
memo from Director of Public Service PhiU Forbes outlining the proposed sidewalk program.
Director of Public Service Forbes reviewed his memo, utilizing v map of the city
which shows existing sidewalks and overlays to visually depict how the program, as
proposed' would unfold. He noted that at the present time the central portion of the
community genera/|y has sidewalks, as well as those areas where recent spec/a/ improve-
ment districts included sidewalks and those devevopmcnts where the installation of side-
walks was required.
The Director stated that he utilized the Pedestrian/ Traffic Safety Committee rec-
pmmvndad"ns in developing this proposed program' noting that those recommendations were
based on the premise that sidewalks would be required along all paved streets to ensure
pedestrian safety. He noted that white following the PTSC recommendations as much as
possible, be kept the City's sidewalk policy in mind as wc|/.
Director Forbes stated that be divided the sidewalks under the three categories es-
tablished in the sidewalk policy as follows: Category |' immediate need includes sidewalks
to be constructed in 7991 and 7982; Category |/' short-term need, includes sidewalks to be
comsrructed in leoa 7994 1895 and 1996; and Category |/|' no need apparent. He noted
that on the last page' he has made special notes about sidewalks along some very specific
streets within the community.
The program as recommended by the Director of Public Service is as follows. 1991
construction : Third from Grant to Kagy; Third from Kagy to Graf (cast side only);
Arnold from 3rd to 7th; nursmn from 18th to 22nd (south side on/y); Garfield from Willson
to Black (South side only); Peach from 5th to 6th; and 11th from Main to Mendenhall - to-
tal estimated cost $789 1992 construction: 7th from Poach to Baxter; Tamarack from
Rouse to 7th (south side only); Main from Cypress to Highland; 11th from Kagy to
Lincoln; Lincoln from 11th to 19th (north side only); 20tb from Main to Beall; 17th from
Dmrstnn to Covered Wagon; and 23rd from College to Koch - total estimated cost $232
1993 construction: Highland from Kagy to Maim (east side on/y); z,at from Beall to
oorntom; 22nd from Beall to Durutnn; Babcock from 11th to 19th; and Figgins Subdivision
- total estimated cost $446 1994 construction: Valley Unit Subdivision; 19th from
College to Babcock; Koch from 15th to 23rd; 20rb from Cv||mgm to Koch; Dickerson/22nd
from 19th to Koch; and Rouse from Peach to Griffin - tmu,| estimated cost $584'500. 1995
construction: Thpmpuon's 4th; Wcstridgc Subdivision; Graps 3rd Subdivision; Thompsom's
3rd Subdivision; amd Nvrwyn Addition - total estimated cost $434 1996 construction:
Church from Kagy to Story; Graf/s 7yt Subdivision; New Hyalite View Subdivision; Cn||cgo
from 19th to Main; Cottonwood from Rouse to Grand; Aspen from Rouse to Tracy; Bozeman
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from Aspen to Tamarack; and Short from Black to Third - total estimated cost $707
The Director then noted that the total estimated costs for the entire program are
$2'589 at today's prices, based on all sidewalks being |nyto|/md under sidewalk dis-
triots. He stated that due to the coats involved, he has proposed a six-year program
rather than the shorter term program recommended by the Pedestrian/ Traffic Safety Com-
mittee.
Those streets in Category No. 3 no need apparent. include: 4th from Grant to
Babcock; Bond/ Cold/ Bryant; Biackmorm/Terrace; Griffin; N/k/es/Gi|kersvn; Wheat Drive;
unpaved streets in the northeast sector; and Professional Drive. The Director charac-
terized these streets as, either lying within the industrial or commercial zones in the com-
munity or as being unpaved.
Director of Public Service Forbes stated that in addition to the program for new
construction, a repair program will be actively pursued to address the trip hazards which
exist. He stated that to date roughly forty to fifty trip hazards have been identified a
majority of which lie in the southeast sector of the community/ and this year's repair pro-
gram will attempt to address all of those hazards. He noted that letters are currently be-
ing prepared to notify those property owners of the trip hazards which exist, noting that
in many instances, it may be possible to repair the existing sidewalk rather than requiring
that it be removed and replaced.
Responding to Commissioner Swanson, the Director stated that improvement or South
Third Avenue would include construction to a collector street standard, which is 42 feet
back-of-curb to back-of-curb, curb and gutter sidewalks on both sides of the street and
storm dra!|nage inlets and piping. He then estimated the width of the current street at zo
to 30 hcvt.
Responding to Commissioner Frost, the 8inector stated that a portion of the proper-
ty on each side of South 3rd Avenue is in the County. He then suggested that realign-
ment of the intersection of South xrd/Wi||sun/Kagy should be accomplished in conjunction
with the South 3rd reconstruction to provide for a better transition.
Mayor Hawks noted that public funds will he required for some of the projects and
asked how those costs will he accommodated.
Director of Public Service Phil| Forbes stated that funding for those projects will be
accommodated through the budgeting process. He noted there are a few projects in which
the City will be required to participate; and those should be high enough on the priority
list to receive funding in the appropriate fiscal year.
Responding to Commissioner Swanson, the Director stated it is not impossible to in-
stall the sidewalk before street improvements are made; however it is preferable to install
sidewalks at the same time as the street improvements or after those improvements have
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been made. He then noted there are a number of streets on the list which are without
curb and gutter at the present time.
Responding to Mayor Hawks, the Director indicated the City Attorney must address
whether the City can require those properties along Main Street to participate in the costs
on installing sidewalks, as well as those places where the State Highway Department ded-
icated the extra width of street rights-of-way to the City as parkland.
Mayor Hawks asked if a full SID or an area-wide SID has been contemplated for im-
rnUrearea,
The Director responded that if such a mechanism is used, it must be an SID/RID
since a portion of the properties which will be required to participate lie within the Coun-
ty. He then cautioned the Commission that an SID may be killed by protest of 51 percent
of the property owners, while the City may order in sidewalks under a sidewalk district.
The Director of Public Service cautioned the Commission that along the cul-de-sac
streets of Cutting, Morrow and Spring Creek in Figgins Addition, the public right-of-way
ends at the back of the curb. He noted, therefore, that acquisition of right-of-way will
be necessary before those sidewalks can be installed.
Mayor Hawks stated that, given the political implications and the current sidewalk
policy, certain areas may he dropped from this proposed schedule at some point in the fo-
ture, He also noted that the um"ot of suo students in one particular area was challenged
and asked if that information was utilized in establishing this proposed schedule.
Director Forbes stated that he utilized the 300-student count, after verifying it
once again with the school district just two weeks a
Director Of Public Service Forbes stated that this listing provides a good inventory
of currently non-aidewo|kmd streets in the community, with the exception of Heritage Drive
and SUverwoou Drive.
Responding to the Mayor, the Director noted that the unpaved streets in the north-
east sector have been listed in Category 3. He stated this does not reflect the lack of
need for sidewalks in that area, rather it recognizes the undue financial impact it could
have on many of the property owners. He noted that from a pedestrian safety standpoint,
that area could definitely use sidewalks,
Commissioner Frost thanked Director Forbes for preparing this fine document, sug-
gesting that it be referred to the Pedestrian /Traffic Safety Committee for their review and
input prior to the Commission taking any action.
Mayor Hawks noted it is important that the Commission remain on schedule in estab-
lishing the 1991 sidewalk program, particularly since the property owners should be given
as much time as possible to install those sidewalks on their own if they so desire.
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Responding to Commissioner Frost, the Director stated he does not feel there is ad-
ovuate time to go through the full street SID process for South 3rd Avenue to be remo-
s,tructmd this summer.
Mayor Hawks requested that this item be placed on the January 77 agenda for fur-
ther discussion and any possible changes. He then thanked Director of Public Service
Forbes for his report.
Introduction of zoning enforcement office
Planning Director Epplm introduced Kyle Harlan, the new zoning enforcement vffi-
car to the Commission and briefly highlighted his background. He noted that Mr. Harlan
has extensive experience in the construction trades; and for the past five and one-half
years, he has worked in building code and zone code enforcement in California and
Washington.
The Planning Director stated that one of the first tasks Zoning Enforcement Officer
Harlan will undertake is preparation of a draft enforcement policy for Commission consid-
eration. He noted the policy will specify the steps to be taken in addressing violations
and should provide for greater consistency in that operation.
The Commissioners welcomed Mr. Harlan.
Discussion - Design Review Board recommendation re RFQ process for l devel
op
The City Manager reminded the Commission that the process to be utilized for de-
velopment of design plan objectives has been discussed on o number of noraslm`s. He also
reminded then of the memo from Mr. Ralph Johnson which was distributed for conoidera-
t/on at last week's work session with the Planning Board and Design Review Board.
Mr. Ralph Johnson, member of the Design Review Board, forwarded the DRB's rec-
ommenclatkm that an outside consultant be retained to develop the design plan objectives
for the various entryway overlay corridors in the community. He noted that this would be
accomplished through u "request for qualifications", with a committee reviewing the re-
sponses and recommending a consultant or consultants to cmnp|ctr the work. He noted
that the tasks to be performed would be spelled out in a contract which mmuN be devel-
oped with the successful respondent.
Mr. Johnson stated that at the present time, without any design objective plans,
there are no guidelines to follow in preparing or reviewing an application. He noted there
are expectations based on interpretations of the master plan and the zone code; however,
those provide very general guidelines.
Mr. Johnson noted that at the present time, a developer prepares his application
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based on his interpretation of the avoilabte information; and the DRB reviews the applica-
tion based on its interpretation. He noted that this process can result in frustration to
both the developer and the members of the DRB; and it also, extends the period of time
required to develop projects in some instances. He suggested that a set of specific guide-
lines would eliminate the need to consider each individual amp/kot/mn separately, rather it
would provide a specific concept and guidelines under which each application could be con-
sidered as a part of the who/e.
Mr. Ralph Johnson stated that the P|aoo/og staff also incurs frustration when at-
tempting to review applications under the current documents. He suggested that to have
design objective plans could shorten the staff review time, provide staff with a mechanism
for more consistent review, and establish a more positive framework in which staff can
work with developers.
Mr. Johnson then requested that the Commission direct the DRB to begin the RFP
process for a consultant. He stated the oRg is also =Uun8 to volunteer to reduce the
number of applicants to three to Dwe with those being brought in at their own expense
for interviews, He noted they can then make a recommendation to the Commission on se-
lection of a consultant. He estimated it would take 120 days to complete the design objec-
tive plans once a consultant has been retained.
Mayor Hawks noted that Commissioner Knapp submitted a memo stating her concerns
about this proposed process, since she was unable to be present at this meeting. He then
asked Mr. Johnson to respond to some of the major points as follows. He stated one of
those concerns pertains to the timing of completion of the document, particularly in light
of efforts to finalize the zone code by June 30 1991. She has raised the question of
whether some type of guiding principles will be reduced to writing by that time if the
plans have not been finalized.
Mr. Ka/ph Johnson responded that the first step in the process will be for the con-
sultant to develop standards or guidelines for each entryway overlay corridor, after which
broad scale drawings will be prepared. He noted that in preparation for the consultant, if
directed to do op, aRB and the staff could compile the input available and develop a list
of written Bwiue/ines. He noted the problem is that it takes time to accomplish such tasks.
Planning Director Epp|e reminded the Commission that he and Assistant to the City
Manager arwy are spending a substantial anwuru of time working on finalization of the zone
ovdc, noting that some general kinds of objectives, possibly in the form of goals, could be
incorporated into that final document on an interim basis until the final product is avail-
able. He noted that this could serve to better address those applications which will be
considered as the building season begins once again. The Director cautioned, however,
that every effort should be made to avoid as much duplication or effort as possible; and
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tho new design objective plans should be built on the foundation contained in the code to
avoid potential conflicts in the transition.
The Planning Director noted that, while the interim guidelines will be developed
without seeking specific public ]opot the final document will not be prepared uud( after
small public workshops have been held on each individual entryway overlay corridor.
Mayor Hawks stated he feels it is imperative that at least one Commissioner and one
staff member be involved in the entire selection process; Mr. Johnson concurred.
Commissioner Swanson aa4** how /vnS the design objective plans should be good
for,
Mr. Johnson responded the design objective plans would be tied to the master plan.
He noted however, that revisions to the master plan, the transportation plan or the zone
code could trigger the need for changes in the design objective plans.
City Manager VVysocki noted that the memo lists five criteria for eva|uatipm, asking
if they are equal or to be weighted.
Mr. Ralph Johnson stated the criteria are not equally important however, they
have not yet been weighted. He then suggested that the committee to seek and review
RFQ^s should establish the criteria and method for evaluation. He indicated that the re-
sults of their work will be submitted to the Commission for consideration, with no final de-
cisions to be made by the committee.
City Manager Wysocki asked what final products can be expected from the consul-
tant as a result of this RFV. He also asked if that issue should be brought back to the
Commission for final action prior to seeking qualifications.
Mr. Johnson stated that the contract will include the end product documents to be
providod. He noted it is anticipated at this time that a written portion and a graphic por-
tion demonstrating the application of the goals and policies would he included; and those
could be required for virtua/|y every street and entryway corridor in the community.
Responding to the City Manager's query about financial constraints, Mr. Johnson
suggested that a priority listing of streets be established, and that plans for as many of
those streets be completed as possible.
Mayor Hawks stated that, since this process is an attempt to ''fast track" the pro-
cess on a limited budget, he wants assurance that the end document is not an off-the-shelf
document, but rather that it is o document tailored specifically for Bozeman.
Mr. Johnson stated that a good track record exists for these documents applying to
individual communities particularly when up-front public hearings are involved. He then
noted that the videotaping system which is becoming popular is extremely expensive; how-
ever, it guarantees individuality.
The City Manager stated he foc|o it is appropriate' before sending out the RFQ
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that recommendations for a priority fist of entryway overlay corridors, a proposed list of
end products and the weighted evaluation format be brought back to the Commission for
further discussion and action.
Commissioner Frost and Commissioner Swanson expressed a willingness to move for-
ward with the DR8 recommendations as Submitted.
Planning Director Epple reminded the Commissioners that they have not established
guidelines and criteria for consideration of applications along East Main Street, like they
did for the other entryway overlay corridors,
disousekm.
Commissioner Goehrung stated that he will vote a "cautious no" on proceeding with
this process. He noted that some of the concerns he has raised are starting to be ad-
dressed, stating appreciation for those efforts. He noted, however, he has some concerns
which he feels require more "airing out" in public before he is lno percent comfortable.
He also expressed reservation that the cost of the product desired will be higher than
what people are currently anticipating.
It was moved by Commissioner Swanson, seconded by Commissioner Frost, that the
Commission accept the Design Review Board's recommendation regarding the "request for
qualifications" process for e consultant to develop design objective plans for the entryway
overlay corridors, and that a proposed priority list of entryway overlay corridors, a
proposed fist of emu products and a weighted evaluation format be brought back to the
Commission before the process is undertaken. The motion carried by the following Aye
and No vote: those voting Aye being Commissioner Swanson, Commissioner Frost and May-
or Hawks; those voting No being Commissioner Cpehrong.
Discussion - FY/ Items
Informa-
tion" items.
(1) Letter from the Chamber of Commerce dated December 20, 1990, along with a
budget for the Bozeman Night with Legislators.
The City Manager noted that the projected costs are now higher than orig an-
ticipated; however, he suggested that the Commission accept the new figure, noting there
are adequate monies in their contracted services.
The Commission concurred.
(2) Memo from the Bozeman Area Bicycle Advisory Board, dated December 24,
1990, forwarding a recommendation regarding the Kagy Boulevard interim project.
Commissioner Swanson requested that this item be placed on next week's consent
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agenda for Commission approval.
(») Mom" from the Recreation Superintendent dated December 20 1990 setting
forth the Recreation and Parks Advisory Board policy which stipulates that the Lindley
Park Canter will not be rented for routinely scheduled events.
(4) Memo from the D=aiym Review Board dated January J 1991 regarding en-
forcement of the sign ordinance.
The City Manager noted this report contains a substantial amount of statistica( in-
formation.
Mayor Hawks requested this item be placed on o future agenda for discussion.
(5) Memo from Assistant to the City Manager Brey^ dated January a ' 7991 re-
garding provisions of the interim zoning ordinance related to sign maintenance and refuse
storage.
Commissioner Frost requested this item be placed on a future agenda for discussion.
Mayor Hawks asked if Section 18.60 should be expanded to provide for aesthetic
considerations.
(6) The City Manager submitted his weekly report' as follows. (1) Several staff
members, including Assistant Brey' Director of Public Service Forbes, Administrative Ser-
vices Director Camnadt City Attorney Becker, and himself, have been working an w vol-
ume-based rate schedule for garbage cv||cctk/n during the past week. Also, staff is
scheduled to meet with Commissioner Goehrung later this week on that issue. (2) The
Montana League of Cities and Towns has announced Local Government Day, which is
scheduled for Friday January 25 in Helena. All local government officials are invited to
meet with legislators regarding items of interest. (S) Bozeman Night with Legislators,
sponsored by the Chamber, is scheduled for Tuesday, February s, The bus is scheduled
to leave at 4:00 p.m.; and four seats are currently available for City representatives. He
encouraged Commissioners to meet by 3:30 p.m. for that trip. (4) Asked if the Commis-
sioners are interested in meeting with the Miaanu|n City Council in Helena on Local Govern-
ment may, as was discussed at the last meeting. He suggested if they are an agenda
should be prepared as quickly as possible so the necessary information can be gathered
and the staff persons needed for the various discussions can be notified. (5) Noted the
Consent Item below which authorizes the Mayor to sign an agreement for solid waste man-
agement plan consulting services. He indicated that a letter of agreement between the
City and the County for funding and administration of this project will be prepared this
week. (6) Noted substantial staff time has been spent the past two weeks in preparation
for the sidewalk program presentation made earlier iu the meeting. (7) The Police Chief
has indicated that there were no major occurrences over the New Year's activities. (o)
The BPPA hearing is scheduled for Monday, January 28. (9) Mat with U.S. F|ab and
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Y0/uUfe porsuuud from the fish hatchery on 8ridger Drive regarding their plans for a cen-
tennial program in 1992. He noted that one of those activities may be u tour of the fish
hatchery for the Commissioners around the first or May. (10) Staff has mat with Commis-
sioner Swanson to discuss the use of citizen bonds, and the steps which need to be taken
so that they may he utilized. (rY) Christmas tree pick-up begins next week. (12) The
City has begun the collection of waste oil at the City Shop. As of 2:30 p.m. today, ap-
proximately 40 gallons had been collected, (13) The City has not yo, received any imfor-
mativn from the State Highway Department regarding the right-of-way for reconstruction of
U.S. Highway xYl particularly in the area of Life Umk.
(/) Commissioner Guehrung submitted the following. (l) He and Chief Boyer
were the two City representatives attending the swearing-in of the nmv|y-o4mmad County
officials this morning. (2) The ad hoc recycling committee will meet next Monday evening
and again on January zo. He will forward the Commission's concerns on publicizing of the
waste oil collection program to the committee for their consideration.
(o) Commissioner Frost submitted the following. (l) Attended the Lindley Park
Center dedication, along with the rest of the Commission, on Sunday. (2) Talked to the
Recycling Center last week, and found that they will accept regular off paper as well as
computer paper.
(s) Commissioner Swanson proposed a meeting of the Commission with the round
table members, the City-County Planning Board members and the Design Review Board
members to talk about the state of the city' review 9uuis and update those individuals on
what is happening in Helena. He suggested such a meeting could be scheduled for 7:00 to
y,no p.m. on Monday, January aU. He noted that another similar meeting could be hem in
February, with members of the various volunteer boards mvn/°od.
The City Manager stated his desire to attend those meetings, noting that nn Mon-
day' January 28 he will be involved in the BPPA hearing. He then asked that a different
date be set.
The Commission then set Thursday. January 31 from 7:00 to o,»o p.m., as the
time for e meeting with the round tab|e. Planning Board and oRB.
Mayor Hawks noted that the Commission has very little contact with some of its ad-
visory boards. He then stated that to meet with them in February could be beneficial as
the Commission enters its goa�l-setting process,
(10) Mayor Hawks asked if a date has been set for the proposed local TCC meet-
ing/ the City Manager responded that has been scheduled for 10:00 a.m. on Wednesday
February 6.
(11) mayor Hawks stated he has briefly reviewed information received regarding
historic preservation, and forwarded that information to Keith Swenson. He stated that
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Mr. Swenson has reviewed that information and determined that it is an application for a
Ford Grant in the amount of $100 and the application deadline is tomorrow- we stated
that if the application is smccnssfu| in the first round, the City will be required to provide
extensive information.
(12] Mayor Hawks stated that Commissioner Knapp has forwarded a memo suggest-
ing that an awards ceremony and picnic be scheduled in October for the members of the
various boards and commissions. He noted that this suggestion, coupled with that of Com-
missioner Swanson, would provide for Commission contact with those individuals at least
twice a year.
~----^ ^^---
The City Manager submitted to the Commission the following Consent Items.
Authorize Mayor to sign - Contract Agreement between City, County and
Damnahnn a Associates, Inc. so/id waste management plan consult-
ing
Authorize City Manager to sign - Change Order No. 2 - Lyman Creek Water
System Improvements, Phase III - Bozeman Sand and Gravel - add
$5,970.65 and 3 calendar days
Renewal of Beer and Wine License - Ala Carte, 233 East Main Street -
Calendar Year 1991, approval contingent upon State approval of appli-
cation for transfer of license
Claims
It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the
Commission approve the Consent Items an listed, and authorize and direct the appropriate
persons to complete the necessary actions. The motion carried by the following Aye and
No vote: those voting Aye being Commissioner Ovehruny, Commissioner Frost, Commis-
sioner Swanson and Mayor Hawks/ those voting No none.
Adjournment - 6:18 p.m.
There being no further business to come before the Commission at this time' it was
moved by Commissioner Frost seconded by Commissioner Swanson, that the meeting be ad-
journed. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Frost, Commissioner Swanson, Commissioner Gochrung and Mayor Hawks;
those voting No none.
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