HomeMy WebLinkAbout1991-11-04 MinutesI
MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
November 4, 1991
The Commission of the City of Bozeman met in regular session in the Commission
Room, Municipal Building, November 4, 1991, at 2:30 p.m. Present were Mayor Hawks,
Commissioner Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp,
City Manager Wysocki, City Attorney Becker and Clerk of the Commission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes
Mayor Hawks deferred action on the minutes of the regular meetings of August 26,
October 15, October 21 and October 28, 1991 for a period of one week.
Presentation from Mark Hinshaw re second draft of design objective plans for entrywa
corridors
City Manager Wysocki noted that at last week's meeting, the Commissioners received
copies of the second draft of the design objective plans for entryway corridors. He stated
that Mr. Mark Hinshaw, co- author of the document, is present to review the draft.
Mr. Mark Hinshaw stated that during this visit to Bozeman, rather than holding any
formal meetings on the second draft of the design objective plans for entryway corridors,
he will conduct several informal meetings at which he will receive comments from those
within the community. He indicated that he will take the comments received back to
Washington, where he will prepare a third draft, which will hopefully be about 90 percent
complete; and that is the document upon which public hearings will be held. He noted
that the public hearing before the City- County Planning Board has tentatively been set for
December 17; and the Commission is tentatively scheduled to conduct its public hearing
and adopt the document some time after the first of the year.
Mr. Hinshaw characterized this as a living, working document. He further noted it
is a visionary document, with general overview comments that have been tailored to the
community. He suggested, therefore, that these guidelines be adopted by resolution rath-
er than by ordinance like the master plan and zone code have been, providing for ease of
revision at a later date.
Mr. Hinshaw stated that he has taken the comments and proposed format submitted
by Mr. Ralph Johnson and incorporated them into this second draft.
Commissioner Swanson noted the Commission has just approved an exception to the
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regulations. He noted that by nature, a code deals with quantities, dimensions, setbacks,
height and bulk, but does not address quality. He then suggested that those items listed
in the quoted sentence should be considered in addition to the quantitative issues listed in
the sign code.
Commissioner Frost suggested that this sentence could possibly be more clearly
stated to indicate that it does not conflict with the sign code provisions, but that it com-
plements them.
Mr. Hinshaw then stated he has already received a suggestion that these guidelines
include a provision encouraging people to preserve existing trees. He then asked if that
is appropriate; the Commissioners concurred it is.
Pages 19 and 20. City Manager Wysocki noted that on these two pages, the
guidelines suggested that "lighting fixtures should incorporate cut -off shields to direct
light downward" and "refuse containers should be enclosed within structures that are at
least as high as the containers on at least three sides." He stated that these two items
are required under the City's zone code and, therefore, should not be included as guide-
lines in this document.
Mr. Hinshaw stated that at the time he prepared this draft, he was not aware that
these issues were covered in the zone code. He then indicated that the first one was pre-
pared in response to the lighting at the Billion Auto Plaza.
Page 24. Commissioner Frost asked if the guideline stating that "The sides of
buildings facing streets should incorporate windows or display cases. All sides of a build-
ing should include interesting details and materials ..." should be included under the 19th
Avenue and Main Street corridors.
Mr. Hinshaw responded this guideline is contained in that portion of the guidelines
referring to all corridors; therefore, it does apply to those corridors specifically as well as
all the others.
City Manager Wysocki passed pictures recently taken of sidewalks adjacent to road-
ways around for the Commissioners to view. He noted these graphically depict the prob-
lems which occur when there is no separation between the road and the sidewalk.
Mayor Hawks noted that he has previously expressed concern about maintaining the
boulevard strips between the street and sidewalk, which often become filled with weeds
and sand. He then suggested that the sidewalks be constructed wide enough to provide a
three- to four -foot wide area for snow storage plus a width adequate to accommodate ped-
estrians.
Mr. Hinshaw stated that originally he had proposed an eight- foot -wide sidewalk;
and in this draft, he has decreased it to six feet. He further noted that in the downtown
area the sidewalks are ten feet wide, which does provide a four -foot area for snow storage
11 -04 -91
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Mr. Hinshaw responded fhat "what'constitutes good design does not necessarlty
ger cost. He noted that the lines with which the material is put together and color can do
a substantial amount to enhance the appearance. He also noted that to upgrade one small
portion of the structure, such as an entryway, can create a nice focal point.
Commissioner Swanson suggested that this document reflect the usefulness of a De-
sign Review Board review of an application.
Mr. Mark Hinshaw suggested that could be included in the background portion of
this document.
Page 58. City Manager Wysocki noted that there are approximately 100 feet of as-
phalt along North 7th Avenue. He then asked if there is any way to visually break that
expanse, possibly through plantings in the medians.
Mr. Mark Hinshaw stated that he and Colie Hough -Beck, the co-author, had initially
considered that; however, they felt that the width of the existing medians may not be ade-
quate to provide a nice visual break. He noted that they had also discussed interspersing
tree plantings in the outboard lanes along the street; however, they are only eight to ten
feet wide. He stated that with the City's street front planting policy, they felt that ade-
quate landscaping would be provided to break the expanse of roadway.
Following discussion, Mr. Hinshaw indicated he and Ms. Hough -Beck will review the
possibilities of landscaping in the medians or the outboard lanes further.
Pages 72 and 76. Commissioner Frost noted that the City and County have re-
ceived a grant for trees to screen the City yards. He then suggested that a grant be
sought next year to plant trees along the approaches to the bridge over the creek on
Bridger Drive.
Page 74. Mayor Hawks noted these guidelines suggest an industrial building style
along Bridger Drive, expressing concern that does not reflect the diversity of development
along the Bridger /Rouse corridor. He then noted the strong residential character which is
evident as one travels south along North Rouse Avenue.
Planning Director Epple acknowledged that after Bridger Drive crosses Story Mill
Road, it does become residential in character on both sides of the road. He then stated
that the conservation district begins at East Tamarack Street on the south end of this cor-
ridor; therefore, these guidelines do not apply to this older residential area.
Mr. Mark Hinshaw noted that the Bridger /Rouse corridor will always have a "rough
and tumble" appearance, suggesting that character should be recognized and built upon.
He noted that use of prefabricated industrial building systems and bright colors for accent
could enhance this entryway.
Commissioner Frost noted he feels this is a good solution, noting he had a problem
in trying to determine what the true underlying character of the area is.
11-011-91
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this ordinance at their meeting of October 21 and recommended that it be finally adopted at
this time.
It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the
Commission finally adopt Ordinance No. 1337, creating a tax increment financing industrial
district (TIFID) board. The motion carried by the following Aye and No vote: those vot-
ing Aye being Commissioner Frost, Commissioner Swanson, Commissioner Knapp, Commis-
sinner Goehrung and Mayor Hawks; those voting No, none.
Ordinance No. 1338 - amending Section 13.36.090 of the Bozeman Municipal Code to provide
for annual review of the percentage of each user's wastewater contribution to the City's
sewer system
City Manager Wysocki presented Ordinance No
torney, entitled:
1338, as prepared by the City At-
ORDINANCE NO. 1338
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AMENDING A PORTION OF SECTION 2 OF ORDINANCE 1081,
CODIFIED THEREIN AS 10.19.016 AND CURRENTLY CODIFIED AS SECTION
13.36.090 OF THE BOZEMAN MUNICIPAL CODE CHANCING THE PROVISION
FOR TWO YEAR REVIEW OF THE PERCENTAGE OF EACH USER'S WASTEWA-
TER CONTRIBUTION TO THE CITY'S SEWER SYSTEM AND REQUIRING IN-
STEAD ANNUAL REVIEW THEREOF.
The City Manager stated that this ordinance amends Section 13.36.090 of the
Bozeman Municipal Code to provide for annual review of the sewer charges, rather than
bi- annual review, in accordance with federal requirements. He then recommended that the
Commission provisionally adopt the ordinance at that it be brought back in two weeks for
final adoption.
Commissioner Swanson suggested that a package of conservation incentives be de-
veloped, so that those customers who modify their habits and processes to decrease the
amount of sewage generated are rewarded by lower costs. He noted that these incentives
would be available to residents as well as industrial users.
It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the
Commission provisionally adopt Ordinance No. 1338, amending Section 13.36.090 of the
Bozeman Municipal Code, and that it be brought back in two weeks for final adoption. The
motion carried by the following Aye and No vote: those voting Aye being Commissioner
Swanson, Commissioner Knapp, Commissioner Goehrung, Commissioner Frost and Mayor
Hawks; those voting No, none.
Decision - proposed guidelines for Economic Development Revolving Loan Fund created b
repayment of CDBG economic development loans
City Manager Wysocki noted that, included in the Commissioners' packets was a
11 -09 -91
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- 8 -
- 9 -
wages and businesses needing to survive. She then suggested another option might be to
use these revolving loan monies to provide a way to access health care benefits, noting
that would benefit both the business and the employee. She noted this could be accom-
plished by working with an insurance company to create a group that would be accessed
by low- and moderate - income employees in firms which have received loans through this
fund.
Commissioner Frost stated he feels Commissioner Knapp's suggestion would be worth
looking into. He also noted it is important to determine whether this alternative is legal.
Mayor Hawks noted that, given the average cost of health insurance today, provid-
ing such a benefit could represent 40 percent of the employee's wage.
Commissioner Swanson stated he supports the idea of a minimum wage, particularly
in light of the wage history which Planner Arkell provided above. He proposed that the
wage be set at $5.00 for this program, which is at the lower end of the experience for
CDBG economic development projects. The Commissioner then suggested a staged approach
to the issue, which would include the salary only as the first step, followed by making a
major medical plan available to the employees, followed by a more comprehensive medical
program.
Planner Arkell stated she has not seen that type of staged approach in any of the
business plans to date. The Planner then reminded the Commission that the proposed re-
vision does not state that the employer must provide the health benefits, rather it states
that the employer must provide access to health benefits, so the employee may pick them
up of he /she chooses to do so.
Mayor Hawks suggested that the business plans could be reviewed on an annual ba-
sis; and that review could possibly trigger a revision in the benefits provided to the em-
ployees.
Planner Arkell stated that staff currently reviews the business plans for the vari-
ous grants on an annual basis, to make sure that businesses are doing what they say they
will, as a part of the administration of the grant.
Commissioner Goehrung suggested this issue needs additional investigation. He not-
ed that if these monies are being offered at a lower interest rate, it may be possible to
request that higher wages be paid. He then noted that many of the businesses which
have received economic development loans have very specialized positions with specific
training that is not beneficial for any other position. He suggested that, while an employ-
ee in this position may fill that position well, he may not be adequately trained to fill an-
other more generic position in another company.
City Manager Wysocki suggested the possibility of setting aside an amount of these
fund monies equal to a specified percentage of the difference between the wage being paid
11 -04 -91
16
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-- 01 -
4. Provide for a means to use some of the revolving loan fund money as a match
for Capital Opportunities funds, thereby increasing the amount of funds available to local
businesses.
The Planner stated that this issue ties to No. 3, above.
Commissioner Frost suggested this reflects a second set aside option. He then stat-
ed this would be a good idea, noting that the monies would not be tied down like they
would be in the above options; however, it would provide a good opportunity to provide a
match to make a project successful.
Planner Arkell stated these monies are always available for use as matching funds
with any other program.
Mayor Hawks asked the Commissioners if they feel this option for matching should
be included in the guidelines; Commissioner Knapp and Commissioner Swanson stated they
feel there is adequate flexibility under the normal competition process.
Mayor Hawks stated he would feel more comfortable acknowledging the possibility of
using these monies for a matching grant within the guidelines, to ensure that a misinter-
pretation does not occur at a later date.
S. Contract with HRDC to administer the Economic Development Revolving Loan
Fund.
Planner Arkell suggested that the guidelines as written provide adequate flexibility
to either allow the Planning staff to administer the loans approved through this fund or
contract to have the administration done. She then stated that the Commission is the deci-
sion maker on this item. She noted that if the Planning staff has the time to administer
the program, it can be handled in that manner. She noted, however, that if staff does
not have adequate time, Planning Director Epple will probably suggest that administration
of the fund be contracted out.
A majority of the Commissioners concurred that the guidelines should remain as
drafted.
6. Amend the membership of the Economic Development Loan Review Committee to:
A) include an odd number of members; and B) add another business representative, per-
haps someone who has received an economic development loan from the City or County.
The Planner reviewed the options listed above, as well as the possible option of
leaving the membership as proposed in the guidelines.
Mayor Hawks stated he does not feel that changing the membership from an even
number to an odd number is essential, stating that he feels that differences that are great
enough to cause a tie vote should be worked out before a recommendation is forwarded to
the Commission. He noted that care must be taken to have the board large enough so that
absences will not hamstring it, and informed decisions may be made; however, it should
not be very large because of the confidential financial information which they review.
Planner Arkell noted that the CDBG Loan Review Committee has six members, and
11 -t4 -91
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- ZI -
- 13 -
a `sig'hificari't amount of monies available to fund applications.
Commissioner Goehrung stated an interest in receiving more input on this item.
Commissioner Swanson stated support for a cyclical process, with applications
competing on six -month intervals.
Mr. Jeff Rupp, Human Resource Development Council, noted that the amount which
is available for loans might be very small on a six -month cycle. He then suggested this
question might be more easily answered by staff and the new board.
Planning Director Epple suggested this is another item that could possibly be ad-
dressed in the operating rules for the new board. He then noted that if only $30,000 is
available every six months, the board may determine that it will not issue loans in a par-
ticular cycle, thus allowing the fund balance to increase.
Planner Arkell noted that if loans are issued every six months, then there is no
coverage for loans in amounts between $30,000 and $100,000.
Mr. Scott Heck, Gallatin Development Corporation, stated that to offer loans every
six months, and distribute all of the available dollars, will essentialy result in creating a
microbusiness fund because there will be no opportunity for growth of the fund balance.
He noted it would be beneficial to the community to continue to seek CDBG monies from the
State. He then concurred in the suggestion that it may be best for the new board to deal
with this issue.
City Manager Wysocki suggested that the Commission could establish the guidelines
for this program with the understanding that they can be reviewed and revised as neces-
sary, possibly on an annual basis.
A majority of the Commissioners concurred that a six -month cycle should be estab-
lished, recognizing the possibility that the new board may propose a revision to this
portion of the guidelines.
8. Make the document gender neutral.
The Planner noted the Commission had requested this revision; the Commissioners
concurred with the proposed revision.
Planning Director Epple asked for a clarification on the Commission's position re-
garding the livable wage and access to health care benefits.
Mayor Hawks stated an interest in having all of the various issues addressed in the
guidelines, rather than having two or three separate documents to cover all of the issues.
He further expressed a desire to have the language specific enough to set forth the City's
intent, but not so restrictive that it loses all flexibility.
Mr. Scott Heck noted that it may be better to address the livable wage from a
weighted average standpoint, rather than establishing a minimum wage level. He then
noted it is not legal to ask the questions which would be necessary to determine if an
11 -04 -91
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- bt -
- 15 -
recreational use of the 11 -acre tract in the northwest quadrant of the East Main Street/ -
1-90 interchange to the Department of Transportation. (8) Noted that billings for the spe-
cial assessments were mailed last week. (9) Noted that a new printer was purchased for
the IBM System /38 computer because the old one was worn out. (10) Noted the new tele-
phone system is in place; and the bugs are slowly being worked out. (11) Noted the De-
tective Division is working on several burglary and theft cases. (12) Stated the Fire
Department has completed inspections at the schools, fraternities and sororities and is
working on the Museum of the Rockies.
(10) Commissioner Swanson submitted the following. (1) Noted he and the City
Manager are organizing an orientation for the new City Commission, which has tentatively
been scheduled for Saturday, December 7, at the Lindley Park Center. (2) Distributed to
the Commission a copy of the background information on Bozeman prepared by a staff per-
son for the Institute which he will be attending at Berkley next week. He noted that he
met with a group of architects at MSU to discuss this project, in preparation for the trip.
(11) Commissioner Knapp noted she is scheduled for an interview with the local
government class at MSU tomorrow morning at 9:00 a.m.
(12) Commissioner Frost submitted the following. (1) Attended the DRB meeting
last week, which was a double session because of cancellation of the prior week's meeting.
(2) Stated that he called Jessie Nelson and Margaretta Holden last week in response to the
letters they had written to the Commission. He stated that both individuals appreciated
the response, noting they are generally satisfied with the manner in which the City is be-
ing operated and the new zone code.
(13) Mayor Hawks submitted the following. (1) Met with the local government
students last week. (2) Attended the Orser Lecture at the University on Wednesday.
(14) City Attorney Becker stated this is the last time he will appear before the
Commission. He thanked the Commission for the opportunity to serve this community, not-
ing the past five years have been interesting and have gone fast. He noted that on Fri-
day, he will work with the new City Attorney; and then he will be done.
Commissioner Swanson thanked City Attorney for his service, and wished him the
best of luck in his new private practice in Livingston.
(15) Commissioner Frost asked the City Attorney if he has received any response
from the State regarding any connection between liquor licenses and casinos.
City Attorney Becker stated that he has talked to Rob Smith at the State; and
there is no connection between liquor licenses and gaming licenses. He stated, however,
that Mr. Smith indicated that allowing local governments to provide the same input for
gaming licenses as for liquor licenses would be beneficial; and he was going to prepare an
administrative rule to include it. He noted that was several months ago; and he is not
11 -04 -91
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- 91 -
- 17 -
Mayor Hawks opened the public hearing.
Senior Planner Dave Skelton presented the staff report. He noted the subject site
is located at the southwest corner of the intersection of South 11th Avenue and West
Lincoln Street, and is just north of the Campus Square Complex. He stated the subject
1.17-acre tract is zoned B-1, Neighborhood Service District; and professional and business
offices are listed as a conditional use in that district.
The Planner stated that the footprint of the proposed building is 5,287 square feet,
two stories above ground and a basement which will be unfinished initially but which could
be finished in the future for additional office space or other facilities. He stated that the
required off - street parking has been calculated based on all three stories. He noted that
access to the subject site will be from South 11th Avenue,
Planner Skelton stated that staff reviewed this application in light of the six crite-
ria set forth for review of conditional use permits. He stated that, following that review,
staff has recommended approval, subject to nineteen conditions which he quickly reviewed.
The Planner stated that under the original proposal, the 25 -foot setback from South
11th Avenue was observed; however, the building was only 20 feet from the West Lincoln
Street. He noted that one of the conditions for approval is to provide the 25 -foot set-
back, which can be accommodated without causing problems on the remainder of the site.
Planner Skelton reminded the Commission that in 1988, the former Commission con-
sidered an application for expansion of the Campus Square Complex. He stated that con-
ditions for approval of that application included requiring waivers of protest for the
creation of a special improvement district for participation in signalization at the in-
tersection of South 11th Avenue and Kagy Boulevard, as well as an SID for improvements
to West Lincoln Street. He stated that, to remain consistent, staff recommends that the
same conditions be attached to approval of this application.
Planner Skelton stated that, also under the Campus Square expansion application,
the subject B -1 district and its character were discussed at length. He stated that during
that discussion, it was determined that this B -1 district is not the traditional neighborhood
business district, in light of its proximity to the Montana State University campus and the
type and size of development which has occurred. He noted, therefore, it has been de-
termined that the 5,000- square -foot maximum size does not apply to this zoning district.
Planner Skelton stated that, at staff's request, the Design Review Board reviewed
this application and forwarded an advisory recommendation. He stated their recommenda-
tion is that this proposed alumni center is a logical extension of MSU and is appropriate
for this B -1 district.
The Senior Planner stated that this item was originally scheduled as a consent item
before the Planning Board;. however, some concerns were raised relating to the property
11 -04 -91
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- 91 -
-- 19 -
Planner Skelton responded that it will not for a number of reasons. He noted that
in 1988, an inventory of that B -1 district revealed that nine of the eleven developed lots
were non- conforming because they exceeded the 5,000- square -foot limit. He also stated
that this application has been subjected to the public hearing process, with an opportunity
for public participation. He then stated that because of the uniqueness of this district,
and the fact that it complies with the intent of the master plan, he feels that approval of
this application is appropriate and will not create an undesirable precedent.
Mayor Hawks then asked of rezoning to a more appropriate designation should be
considered.
The Planner responded that this B -1 district and the B -1 district along West Col-
lege Street, which is on the other side of the campus, are the only two districts which
cannot be accommodated under the traditional zoning. He then suggested it may not be
appropriate to create a special zoning designation for these two districts which have such
a different character from the other districts, particularly since the conditional use permit
mechanism is available.
Mr. Mac Evans, 1524 South Rouse Avenue, stated he owns the property adjacent to
this subject site. He noted that hopefully the trees planted along the west side of the
subject property will not be so high that they hide his building from the Fieldhouse.
He then stated that, given the difference in size and location of his building and the
proposed building from the street, he would guess that the new structure will not shade
the street or the sidewalk in the winter. He stated that after this subject parcel is devel-
oped, there will be very few undeveloped site remaining within this immediate area. He
then encouraged approval of this application.
No one was present to speak in opposition to the requested conditional use permit.
Mayor Hawks closed the public hearing.
It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the
Commission waive the customary one -week waiting period for land use decisions. The mo-
tion carried by the following Aye and No vote: those voting Aye being Commissioner
Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor
Hawks; those voting No, none.
It was moved by Commissioner Frost, seconded by Commissioner Swanson, that the
Commission approve the Conditional Use Permit requested by the Montana State University
Alumni Foundation, Inc., under Application No. Z- 91123, to allow construction of a
three -story Alumni Foundation Center on Parcels A and B, Tract 2, Certificate of Survey
No. 1128, subject to the following conditions:
t. That the applicant provide documentation of a waiver of right -to-
protest creation of a special improvement district for water main trunk
improvements in the subject area prior to final site plan approval;
11 -04 -91
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- 0z -
- 21 -
15. Within sixty (60) days of final completion of all site work, the appli-
cant's licensed architect or engineer overseeing the project shall cer-
tify to the City- County Planning Department that all improvements
have been completed in accordance with the approved final site plan;
16. That the right to a use and occupancy permit shall be contingent up-
on the fulfillment of all general and special conditions imposed by the
Conditional Use Permit procedure;
17. That all of the special conditions shall constitute restrictions running
with the land use and shall be binding upon the owner of the land,
has successors or assigns;
18. That all conditions specifically stated under any Conditional Use listed
in this Ordinance shall apply and be adhered to by the owner of the
land, successors or assigns; and
19. That all of the special conditions shall be consented to in writing by
the applicant.
The motion carried by the following Aye and No vote: Those voting being Commissioner
Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor
Hawks; those voting No, none.
Adjournment - 7:32 p.m.
There being no further business to come before the Commission at this time, it was
moved by Commissioner Swanson, seconded by Commissioner Knapp, that the meeting be
adjourned. The motion carried by the following Aye and No vote:. those voting Aye being
Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung, Commissioner Frost
and Mayor Hawks; those voting No, none.
11- 014 -91