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MINUTES OF THE MEETING OF THE CITY COMMISSION
ooZEMxw MONTANA
October m. 1991
The Commission of the City of Bozeman met in regular session in the Commission
Room Municipal Building, October zo, 1991, at s'm p.m. Present were Mayor Hawks,
Commissioner Goehrung (until s:ys p.m.) Commissioner Frost, Commissioner Swanson,
Commissioner Knapp, City Manager Wysocki, City Attorney Becker and Clerk of the Com-
mission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silanco,
wnno of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes
Mayor Hawks deferred action an the minutes of the regular meetings of August 28
October 15 and October z/ 1991 for a period of one week.
Deci fo
repayment of CDBG economic development loans
City Manager Wysocki submitted to the Commission a memo from the Planning staff
requesting that this decision be delayed for a period of one week recommending that the
Commission approve that request.
It was moved by Commissioner Oowhrung seconded by Commissioner Frost, that the
decision on the proposed guidelines for the Economic Development Revolving Loam Fund be
tabled for a period of one week per staff's request. The motion carried by the following
Aye and No vote. those voting Aye being Commissioner Gochrung Commissioner Frost
Commissioner Swanson, Commissioner Knapp and Mayor Hawks; those voting No non*.
Decision | of City-County City-County Planning Board decisi
to dealership on Tract 1A, COS No. 475, SWJ, Secfion 9, T2S, R6E, MPM (31910 East
'F — rontage Road) - Mike Huemphner and Dick Walter Motors
This was the time and place set for the decision on an appeal of the City-County
Planning Board decision regarding the major site plan review for an auto dealership on
Tract lA Certificate of Survey mo. 475 Southwest one-quarter, Section 9 Township z
South. Range 6 East, Montana Principal Meridian. The subject location is more commonly
known as 31910 East Frontage Road.
The City Manager noted that o memo from Senior Planner Dave Skelton, dated Octo-
ber 22, was included in the Commissioners' packets. He noted that this memo sets forth
the revised conditions as a result of the public hearing conducted at last week's Commis-
10-28-91
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cussion about the possibility of adjusting the time in Condition No. 17 accordingly,
Planning Director Epple noted that if the Commission decides to approve a
twelve -month period for installation of on -site improvements, it should consider extension
of the time in Condition No. 16 to require a financial guarantee for fifteen months. He
cautioned the Commission, however, that banks are usually hesitant to provide guarantees
for more than twelve months.
The City Manager concurred with the Planning Director's comment. He then noted
that if the Commission allows nine months for installation of improvements, the applicant
will have through July to complete those improvements; and the City would still have time
to complete the work next year if he fails to do so.
Commissioner Frost stated support for requiring the installation of on -site improve-
ments within nine months.
Commissioner Frost then asked about the timeline set forth in Condition No. 12, and
what will happen if the site plan for the second structure on the site is not submitted
within thirty days.
Planning Director Epple responded that failure to comply with that condition would
trigger the zone code enforcement process.
Responding to Mayor Hawks, Mr. Dick Walter stated he anticipates seeking a permit
to erect his signage within thirty days.
Commissioner Frost expressed concern about tying the financial guarantee for this
project to a permitting process rather than a time certain, since the permitting process is
so uncertain.
Commissioner Swanson suggested that Condition No. 16 be revised to require the
financial guarantee within thirty days.
Mayor Hawks stated support for tying the financial guarantee to the permitting pro-
cess rather than to a date certain.
Mr. Lee Stokes, attorney representing the applicant, noted that the estimate of
costs for on -site improvements cannot be determined until after the final site plan has been
approved. He expressed concern that the final site plan cannot be prepared within fifteen
days from the date of Commission approval; therefore, the financial guarantee cannot be
completed and submitted to the City to comply with this condition as proposed.
The Planning Director stated that to require the financial guarantee within fifteen
days of final site plan approval, or prior to issuance of any sign or building permits,
whichever occurs first, would adequately address the issue. He then suggested that,
while this revision would provide the time necessary for the applicant to complete the nec-
essary steps, it still meets the intent of the Planning Board's condition.
Responding to Commissioner Goehrung, the Planning Director stated that the appel-
10-28 -91
16 -LIZ -01
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7. That the exterior refuse uompstor be screened to comply with the
Bozeman Zone Code as agreed upon by City staff and the applicant's
architect, and that a typical oemi1, plan and elevation be noted on
the site pion prior to final site plan approval;
O. That an underground landscape irrigation system be installed and
noted as such on the site plan prior to final site plan approval;
8. That landscape protection devices, continuous mwncpatm curbing and
concrete pin-down whoe|xtups be provided for all additional landscape
areas adjacent to asphalt pavement and/or off-street parking spaces,
and that it be graphically delineated on the site plan prior to final
site plan approval;
10. Should the Bozeman City Commission grant approval of the applicant's
request for deviations, the applicant will provide the additional land-
scape buffer strip recommended by the Design Review Board' The
landscape buffer strip shall be a minimum of five (3) feet in width
with continuous concrete curbing, and will be located along the oast
edge of the existing asphalt pavement, being approximately 300
square feet. The landscape buffer strip shall provide live vegetative
grnundcnvor and the appropriate shade trees and shall be graphical-
ly delineated on the site plan prior to final site plan approval;
11 . That the applicant comply with all regulatory standards of the
Bozeman Iwno Code regarding signs off-street parking, and land-
scaping for deviations not granted by the Bozeman City Commission
and that all regulatory standards not granted a deviation by the
Bozeman City Commission be depicted on the site plan prior to final
site plan approval;
la. That the tenant located within the second structure, being Trim-line
Design auto detail shop, apply to the Bozeman City-County Planning
00ioe for Minor Site Plan Review to /oo|vd* application for sign re-
view, of the second structure located on the subject property within
thirty (30) days of the City Commission's decision on the appeal of
major site plan review of Dick Walter Motors;
13, That the applicant apply for a sign permit from the Building Depart-
ment prior to the installation of any on-premises signs/
14' That seven (7) copies of the final site plan, containing all the con-
ditions, corrections and modifications approved by the Bozeman
City-County Planning Board, shall be submitted for review and ap-
proval by the Planning Director within six (o) months of the dote of
Planning Board approval. A final site plan must be approved by the
Planning Director prior to issuance of a building permit for any exte-
rior construction or finish of the structure. A copy of the signed
final site plan shall be retained by each member of the Development
Review Commitore, and one signed copy shall be retained by the ap-
plicant;
15. That the applicant enter into an Improvements Agreement containing
detailed cost estimates, construction plans, and methods of security,
with the City or Bozeman prior to final site plan approval;
16. Since occupancy has already occurred, the applicant shall provide a
financial guarantee equal to one and one-half times the amount of all
on-site improvements within fifteen (15) days of final site plan ap-
proval or prior to issuance of any building or sign permits whichev-
er occurs first, and that the financial guarantee be for a minimum of
twelve (Yz) months after final site plan approval; and
17. That all the on-site improvements shall be completed within nine (9)
months of rinal site plan approval. If all required conditions have
not been satisfied, an on-situ inspection will be made and a report
made to the City Commission for their appropriate action.
The motion carried by the following Aye and No vote: those voting Aye being Commission-
er Frost, Commissioner Swanson, Commissioner Knapp, Commissioner Goehrung and Mayor
Hawks; those voting No, none.
16-SZ- 0 L
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- 9 -
- 7 -
Further responding to Commissioner Knapp, he then indicated this application is be-
ing processed under the interim zoning ordinance, which has a limitation of 250 square het
of signage. He stated that under the new zoning ordinance signage would be allowed
along both sides of the building, since it has two street frontages; and the total square
footage allowed on this site would be greater than under the interim zoning ordinance. He
stated, however, that even under the new zone code, the proposed 490-square-foot
freestanding sign W"u|d not be a/|^wod, because the maximum allowable size is 98 square
feet plus up to a 20-percent deviation.
Responding to Commissioner Frost the Planning Director stated that even though
the applicant has withdrawn the fourth requested deviatiun, the condition requiring instal-
lation of the 300 square feet of landscaped area is appropriate because it applies to all
four of the deviations requested.
Mr. Jerry Tay|or, architect representing the applicant, stated that they had pre-
pared the request for deviations prior to the Planning Board meeting. He stated that, as
a result of the conditions attached to approval of the major site p]an, the applicant has
withdrawn the request for Deviation No. u because the issue has been addnessed.
Responding to Commissioner Swanson, the Planning Director stated that staff
measured the proposed sign at xo feet by 146 D,ct plus some additional square footage in
the lower center portion of the sign. He then stated that only one side of the sign is
used in determining square footagm, even though it is a double-sided sign' because the
sign is not split. He then reiterated that the new code allows 250 square feet of siOnaga
for each street frontage for a building of u^der zs square fret.
Mr. Jerry Taylor stated that the proposed new sign has been designed utilizing the
panels for the signs which the applicant had at his previous location plus the Jeep sign
which existed at this subject sit,. He stated that if one calculates the size of each indi-
vidual sign and totals them, the result is azo square feet, rather than the oyo square feet
which staff has suggested. He then noted that under the applicant's calculations, the to-
tal sigoago for the property would he 399 yqoa,c feet rather than 560 square feet.
Mr. Taylor stated that the Design Review Board has carefully considered this appli-
cation; and the design of the proposed sign is their creation. He noted the amount of
open space in the sigo, stating it provides a much better appearance than if all of the
signs were forced tightly together.
Responding to Commissioner Swanson, Mr, Tay/or stated that the proposed sign is
28 feet h/qh, which is 24 feet above the crown of the adjacent roadway. He stated, there-
fore no deviation to the height requirements is necessary.
At Commissioner Swanson's request, Mr' Taylor then reviewed the requested de-
viation to the number of off-street parking spaces. He stated that based on the square
10-2R-s1
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- a -
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[rom the provisions of those codes.
Responding to Mayor Hawks the Planning Director stated that if the proposed
oignage is not approved, the applicant may resubmit a new proposal which either complies
with the coda requirements or falls within the 20-percent deviation a||u.ed.
City Manager Wysocki expressed concern about the difference between the figures
which staff has established for the square footage of signagn and *hat the applicant sug-
gests.
The Planning Director stated staff has calculated the square footage of the signage
in accordance with the code provisions for measurement of signs.
Mr. Lee Stok^s, attorney representing the app/icant, stated he does not f*o| it is
appropriate to measure the air space in a sign. He stated that the proposed sign could be
condensed into 329 square feet, which is the actual square footage of the panels involved;
however, opening it up creates a much more attractive, balanced sign.
Commissioner Frost stated that to consider the azo square feet makes the amount of
deviation smaller; however he noted that the aggregate is still 149 square foot over the
allowable 250 square feet.
Responding to the City Manager, the Planning Director stated that under the new
zone code the applicant would be allowed one freestanding sign up to 96 square feet in
,ize, or approximately 115 square feet with the maximum 20-percent d*viotinn. He further
noted that s|gnagc would be allowable on the building, with a total of aso square h:ot of
signage for each road frontage, or a total of sno square feet for this site,
Commissioner Swanson suggested that the Commission ask the Design Review Board
and a staff member to review this proposa|, and that it be brought back in a =crk for
further consideration. He noted this step has been successfully taken with other projects.
He then stated his major concern is the ,hoar size of the proposed sign.
Commissioner Knapp stated an interest in knowing what other alternatives for
signage are available,
it was moved by Commissioner Swanson, seconded by Commissioner Knapp' that the
Commission approve the requested deviations from the off-street parking requirements to
allow 46 off-street parking snnu,o rather than the required 105 and from the sign ordi-
nance to allow the area of each face of a traffic directional sign to be 9 square feat rather
than the required o square feet; acknowledge that the requested deviation to the off-street
parking lot landscaping requirements has been withdrawn; and refer the deviation to the
total aggregate area of signs, allowing sso square feet rather than the allowable 250 square
feet, hack to the Design Review Board along with the Commission's concerns, with a rec-
ommendation to be forwarded back to the Commission for consideration at next week's
meeting; with the stipulation that an additional 300 square feet of landscape and shade
16 L
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- OL -
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which need to be mad,, characterizing them as generally minor in natun*. He stated that
they d* not represent any increase in spending authority, nather, they simply transfer
monies from one budget category to another. He suggested that if the Commission were to
change the way in which it appropriates the city's mnnies, it could dramatically reduce the
number of budget amendments throughout the fiscal year from over one hundred to a much
more manageable number. He noted that the city of Billings appropriates to sixteen dif-
ferent categories for its $17 million general fund budget, which the City of Bozeman ap-
propriates to 68 different categories for its $4 million general fund budget. He noted this
process may reflect that the City is attempting to Mn, tune the budget process too much.
Mayor Hawks stated he does not recall this large number of amendments in past
years. He then questioned the capability of transferring between specific special revenue
funds, particularly where street maintenance district monies are involved.
The Administrative Services Director responded that this does not reflect any
Transfer of mmoies, only the authority for expenditure.
City Manager Wysocki expanded on some of the comments made by the Administra-
tive Services Director, He noted that the Director has spent o considerable amount of time
during the past week preparing this listing of budget amendments for Commission action.
He suggested that, while it is important for the Commission to have oversight on expendi-
ture of monies, budgeting to salaries, operations and capita( for each budget unit within
the genera/ fund may be too fine.
The Director stated that the level or ucta// which the Commission receives in the
budget book would not change even if the format of the appropriation ordinance were
changed. He further rioted that the appropriation ordinance sets the legal spending limits
for all of the City's operations; and it would still be necessary for any changes to receive
Commission approval. He further noted that the Commission would sd|| receive the monthly
budget reports; so they would know how each of the individual budget units is function-
ing.
Commissioner Coehrung stated he does not want to sidestep any financial respon-
sibility which the Commission may have; however, he noted that $9 amendments suggest
that the current system may be too restrictive.
The City Manager noted that these budget amendments reflect the closeness with
which budgets have been prepared in the past few years.
Commissioner Swanson asked if a change of this typo would jeopardize the City's
continued receipt of awards for excellence in reporting.
The Director responded it wnu|d not. He then noted that this suggestion for a
revised appropriation ordinance structure is being forwarded at the audit firm's
recommendation. He noted that the current process requires a substantial amount of oddi-
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- ZI -
- n-
nesponui*g to the City Manager, the Planning Director stated the second group of
amendments will probably be forwarded in two stages. He then raised a concern that as
staff prepares the staff reports for the first batch or amendments, and follows them
through the City-County Planning Board hearing, preparation of the resv|utiw`s, and
through the City Commission hearing ,here may not be much time to work on staff reports
for the second batch of amendments. The Director then stated there are items not being
addressed in his office because he is devoting his time to this project. He then stated
that while he is interested in pushing the code and amendments through the process so
that this Commission has an opportunity to act upon them for continuity, be recognizes
that it is not physically possible.
Planning Director Epp|e indicated his willingness to do what he can to forward the
amendments as quickly as possible, hvwe,er, he noted that to have Commissioners absent
during the holidays will make it extremely difficult to complete the process before the first
of the year. He suggested one alternative would be to complete the staff reports and hold
the public hearing before the City-County Planning Board prior to the first of the year,
then hold the City Commission public hearing immediately after the first of the year.
Mayor Hawks stated he recognizes that completion of the second batch of amend-
ments by the end of the year is nearly impossible. He noted, however there are some
very significant items to be considered in that process; and he is somewhat disappointed
that he will not be dealing with them.
Commissioner Knapp stated concern about conducting any public hearings on zone
code amendments between December 10 and the end of the year. She noted that people
tend to become involved in the holidays; and she feels it is important to have the greatest
amount of participation possible in these hearings.
Mayor Hawks stated he felt it was important to clarify the timeline for consideration
of the remainder of these zone code amendments. He then concurred that no public hear-
ings on these amendments should be held after mid-December.
Commissioner Swanson stated the Commission has dealt with many of the comments
contained in the proposed amendments, including some rather difficult ones' He stated
this is an overwhelming task; and it takes time to digest the information. He then stated
support for addressing the first group of amendments this year' and considering the sec-
ond group after the first of the year.
Mayor Hawks suggested that it is important to consider these amendments in as
much of a package as possible, to ensure that numc of the amendments negatively impacts
other sections of the code.
Commissioner Knapp noted possible changes in the membership of the City-County
Planning Board after the first of the year.
10-78-91
L6-OZ-0
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riors of private homes. He then suggested the Coalition seems to be more interested in
the upcoming election than in the zone code amendment process.
Commissioner Frost noted that the Commission had requested a listing of the mem-
bers of the Coalition; and to date, that information has not been made available. He then
stated he is not comfortable with reviewing the proposed amendments which they have for-
warded unless it is easily recognized that the amendment will benefit the code and the pro-
cess. He then suggested that those comments be retained intact, except for those which
are obviously beneficial, and not considered until additional information is available.
Mayor Hawks stated the Commission has acted in good faith, accepting all of the
comments forwarded in a spirit of openness. He then concurred with Commissioner Frost,
stating he feels the relationship has been changed.
Planning Director Epple submitted to the Commission a copy of the advertisement
which will appear in tomorrow's newspaper. He stated that, due to the Monday holiday
and scheduling conflicts, the public hearing before the Planning Board will be held on
Wednesday, November 13, at the Library. He then indicated an intent to begin dis-
cussions on the remaining amendments with the Commission in two weeks.
Commissioner Goehrung left the meeting at 5 :45 p.m.
Planning Director Epple stated that Commissioner Frost has written a guest editori-
al; and he has talked with Mr. Al Knauber, reporter for the Chronicle, at length about
the provisions of the new zone code.
Mayor Hawks stated he has prepared a multi -part guest editorial, providing an
overview of the new zone code, which should appear in the newspaper in the near future.
Discussion -- FYI Items
City Manager Wysocki presented to the Commission the following "For Your Informa-
tion" items.
(1) Memo from Associate Planner Kevin Wall, dated October 23, listing the dates
and times at which Mark Hinshaw will conduct meetings with various bodies regarding the
second draft of the design objective plans for the City's entryway corridors.
The City Manager suggested that the Commission begin its meeting at 2 :30 p.m.
next week, so there is adequate time to conduct a comprehensive discussion on this item;
the Commission concurred.
(2) A copy of "A Guide to Reduce, Reuse, Recycle in Bozeman," which will be
distributed as a part of the educational process being undertaken regarding garbage.
(3) Letter of resignation from the City - County Planning Board, dated October
18, as submitted by Martin Whitmont.
(4) Copy of the notice of position vacancies for the Design Review Board and
the City - County Planning Board.
10 -28 -91
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view the planning fees currently being charged. He noted that the Building Department
has nut fees for their various activities; however, they also charge $30 per hour for any-
thing not covered by that fnc, (J) Stated that he substitute taught at Willson School this
past week whore he observed the good relationship which Police Officer Me[ McCarver
DARE officer has with the students. (o) Stated he was unable to attend the Parking
Commission meeting which was held last week.
(la) Commissioner Knapp submitted the following. (z) Attended the inauguration
of the tenth President of Montana State University, along with Commissioner Swanson, (z)
Raised concerns as a result of reading the minutes from the Recreation and Parka Advisory
Board meeting. She noted the concessionaires have not removed their items from the
stands at Christie Fields and the Recreation Complex. She then suggested that the con-
tracts should he substantially revised to create a more formal uocum*nt. She then noted
the ski foundation program' and the tact that liability insurance is required, She ex-
pressed concern that no proof of insurance has been provided, and the liability which the
City may incur as a result.
(lJ) Commissioner Swanson submitted the following. (1) Attended the President's
round table. He noted that one of the topics of discussion was to have been the perceived
lack of affordable xousing in Bozeman for students and staff; however, they ran out of
time before reaching that item. (z) Attended the GoC retreat on Wednesday morning. (x)
Attended the inauguration of Mike Malone as the tenth President of Montana State Univer-
sity on Friday.
(14) Mayor Hawks submitted the following. (l) Noted that on the first day it
snowed, he nod, a horse from Bozeman to Livingston. (2) Asked about the status of the
sidewalk program for next summer, noting that an old note indicates that by the first part
of Dncember, hearings would he held on next year', projects.
(15) Mayor Hawks then acknowledged that this is one of City Attorney 8eckmr/e
|aa1 official days' and his last official meeting.
(16) Clerk of the Commission Sullivan submitted the following. (I) Noted that
she has hired a full-time aoorotory, who will begin work on Friday. (2) Stated the equip-
ment for conversion to the automated telephone attendant has not yet arrived; therefore,
that conversion will not occur until late in the week, rather than Tuesday as originally
Consent Items
The City Manager presented to the Commission the following consent items.
Authorize City M anager
Agreement with TCI Cablevision of Montana - 10-foot easement
through Valley Unit No. I parkland
Authorize City Manager to sign - Temporary Construction Easement for
Sanitary Sewer Vipeline and Sanitary Sewer Pipeline Easement and
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