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MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
July 29, 1991
The Commission of the City of Bozeman met in regular session in the Commission
Room, Municipal Building, July 29, 1991, at 3:30 p.m. Present were Mayor Hawks, Commis-
signer Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp, City
Manager Wysocki and Clerk of the Commission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
None of the Commissioners requested that any of the Consent Items be removed for
discussion.
Minutes - July 1, 15 and 22, 1991
It was moved by Commissioner Goehrung, seconded by Commissioner Frost, that the
minutes of the regular meetings of July 15 and July 22, 1991 be approved as amended. The
motion carried by the following Aye and No vote: those voting Aye being Commissioner
Goehrung, Commissioner Frost, Commissioner Swanson, Commissioner Knapp and Mayor
Hawks; those voting No, none.
Mayor Hawks deferred action on the minutes of the regular meeting of July 1, 1991
for a period of one week.
Presentation of retirement plaque to Phil Townsend, Waste Water Treatment Plant
City Manager Wysocki presented Mr. Phil Townsend to the Commission, noting that
he had worked for the City's Waste Water Treatment Plant for five years, retiring on Feb-
ruary 24, 1991. He noted that Mr. Townsend was unable to attend the annual City picnic,
at which this type of award is made; and he has asked him to attend this meeting for the
presentation.
Mayor Hawks presented to Mr. Townsend his retirement plaque for his service to the
City.
Decision - Commission Resolution No. 2837 - intent to vacate that portion of South 7th Ave-
nue lying between Weit '"Cleveland Street and West Grant Street
The City Manager presented Commission Resolution No. 2837, as reviewed by the
City Attorney, entitled':
COMMISSION RESOLUTION NO. 2837
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, DECLARING IT TO BE THE INTENTION OF SAID COMMISSION TO
VACATE AND ABANDON THAT PORTION OF THE SOUTH 7TH AVENUE
RIGHT -OF -WAY LYING BETWEEN THE SOUTH RIGHT -OF -WAY LINE OF WEST
CLEVELAND STREET AND THE NORTH RIGHT -OF -WAY LINE OF WEST
GRANT STREET.
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pared for the additional traffic which it is sure to create.
Commissioner Goehrung noted that in the past, request for street vacations have in-
volved streets which do not exist or which have outlived their usefulness. He then stated
that, while he feels the engineering building will be a good addition to the campus, he is
not sure that the proposed location, across the existing South 7th Avenue, is the best al-
ternative. He further stated that he feels closure of the street is premature at this time,
particularly since the City is in the process of having the transportation plan updated. He
expressed concern that the University has not provided a plan for mitigating the impacts
which this street closure may create. He also stated that, rather than solving the pecles-
trian /traffic problem, he feels it will be shifted from South 7th Avenue to South 6th Ave-
nue. The Commissioner then stated that he cannot support closure of South 7th Avenue at
this time; therefore, he will vote against it.
Commissioner Frost stated that he is supportive of the University's attempts to pro-
tect its neighborhood, and he feels that closure of South 7th Avenue will assist in that en-
deavor. He then suggested that the possible widening of South 6th Avenue, West Cleveland
Street and West Harrison Street not be undertaken until after all of the parking lots have
been completed, the neighborhood parking district has been implemented, and the impacts of
this closure have been adequately assessed.
Commissioner Swanson stated concurrence with Commissioner Frost's comments. He
then responded to Commissioner Goehrung's comments, stating that while he shares some of
those concerns, he feels that requiring the University to "abide by recommendations con-
tained in the updated transportation plan" will address the issue adequately.
City Manager Wysocki stated that conversations with Director of Public Service
Forbes have revealed that he does not propose that the widening of the specified streets be
accomplished unless determined absolutely necessary, and after all other options have been
attempted. He further noted that the City has received some very positive suggestions
from those who testified during the public hearing on this application; however, he feels
those should be dealt with as an issue separate from this requested vacation.
Commissioner Frost stated concurrence with the City Manager's suggestion that the
proposal forwarded by the Cooper Park neighborhood district be considered as a separate
issue to mitigate traffic in their area.
Commissioner Swanson asked Mr. Rose if the University has given any thought to
changing the entrance to the Physical Plant from South 6th Avenue to South 7th Avenue.
Mr. Bill Rose responded to the memo from Director of Public Service Forbes, noting
a willingness to accept some of the issues while requesting an opportunity to address oth-
ers. He stated that he has no problem with attempting to mitigate any potential impacts
which may occur as a result of closing South 6th Avenue; however, he noted there are
07 -29 -91
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suggested that c., pertaining to snow removal, might be more applicable to this application;
however, he noted it appears that might be a City responsibility.
City Manager Wysocki suggested that since the University currently maintains South
7th Avenue and the City maintains South 6th Avenue, there might be some bargaining room
in the event that South 7th Avenue is closed.
Mr. Rose responded by indicating a willingness to work with the City on that issue.
Responding to Commissioner Swanson, Director of Public Service Forbes stated that,
while Assistant City Engineer Brawner had indicated an interest in the future southward
extension of South 11th Avenue, his main concern was for that portion north of Kagy Bou-
levard. He stated that if the next step after closure of South 7th Avenue is a request for
closure of South 11th Avenue, then the impacts become quite extensive. He then stated
that the southward extension of South 11th Avenue would be a step toward developing that
as a major north /south collector, rather than South Third Avenue, for traffic from the
south end of town.
Commissioner Swanson suggested that language be included in approval for the clo-
sure of South 7th Avenue which requires that South 11th Avenue north of Kagy Boulevard
remain open, and further asking the University to cooperate in the future southward exten-
sion of that roadway.
Mr. Rose responded that he has repeatedly indicated a willingness to cooperate with
the City when that improvement is to be made.
Director of Public Service Forbes noted there is an ordinance on the books which
requires that a portion of South 11th Avenue remain open to the public. He further noted
that during his five -year tenure with the City, the issue of closing South 11th Avenue has
been discussed several times; however, to date the City and the University have been un-
able to develop a suitable closure plan.
Mayor Hawks noted that Ordinance No. 789 prohibits closure of South 11th Avenue
north of Kagy Boulevard. He then suggested that the City require a "statement of coop-
eration" for South 11th Avenue south of Kagy Boulevard, which would essentially be equiv-
alent to signing of a waiver of right to protest the creation of a special improvement dis-
trict.
Mr. Rose responded that is unacceptable. He then stated that MSU has no current
plans to request closure of South 11th Avenue north of Kagy Boulevard; and he does not
anticipate any serious consideration of such an intent until some of the other major street
projects have been completed, such as the westward extension of Kagy Boulevard and the
North 19th Avenue interchange.
Following an extensive discussion, a majority of. the Commission concurred that the
issue of the southward extension of South 11th Avenue should not be made a part of this
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was a memo from Planning Director Epple, dated July 16, providing a summary of the pro-
posed amendments to the final zone code draft, dated May 31, 1991. He noted that the
minutes from the public hearing held July 1, have not yet been completed'. He then indi-
cated that after discussion of these proposed amendments, staff will revise the document as
quickly as possible and bring it back for Commission action.
Before beginning his presentation, Planning Director Epple introduced to the Com-
mission Mr. Roy Beall, the City's new Zone Code Enforcement Officer. He noted that Mr.
Beall brings with him seventeen years of zone code experience from the city of Thousand
Oaks, California.
The Planning Director then suggested that the Commission review the proposed
amendments as listed in his memo. He suggested that the Commission determine that if no
comments are made on a proposed amendment, it be construed as a consensus of the Com-
mission that the amendment be included in the final zone code document as proposed; the
Commission concurred.
The Commission then reviewed the contents of the memo, under the leadership of the
Planning Director, as follows.
2. Table of Contents - Mayor Hawks questioned why "historic preservation" has
been removed from the title of Chapter 18.42.
The Planning Director responded that under the revised code, the historic preserva-
tion overlay district and the neighborhood conservation district have been combined into one
district and designated as the neighborhood conservation overlay district. He further noted
this is consistent with the title of the chapter as found on page 71.
The Commissioners concurred in this revision.
7. Page 8 - Planning Director Epple stated he has provided alternatives A and B
to replace the definition of "Design Review Board."
Commissioner Knapp stated support for alternative B, noting that under that pro-
posal six of the seven members would be professionals. She stated she feels this is impor-
tant given the fact that their recommendations are to be construed as professional rec-
ommendations. The Commissioner then suggested that another sentence be added at the end
to read, "Three professional members shall constitute a quorum."
Commissioner Swanson stated support for alternative A, with Commissioner Knapp's
proposed language being added at the end. He noted that it might be easier to fill five
professional slots than six on this seven member board.
Commissioner Frost stated concurrence with Commissioner Knapp's recommendation,
including the additional language.
Responding to Mayor Hawks, Commissioner Frost stated he feels the three profes-
sional member quorum can be met.
07 -29 -91
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- 8 -
- 9 -
crease the number of applications while providing desired flexibility.
Commissioner Swanson noted the code provisions for a 25- percent bonus for master
planning of signage. He then asked if this proposed deviation process would complement
that bonus and whether individual businesses would be eligible for the master planning bo-
nus.
Planning Director Epple responded that the 25- percent bonus for master planning of
signage applies to developments with multiple businesses involved. He stated that individu-
al businesses would not be eligible for that bonus; however, they would be able to apply
under the deviation process.
The Planning Director indicated his intent to revise the language for "deviations"
throughout the code to allow for an increase of up to 20 percent for signage in the
entryway corridor overlay district, to be considered as a part of the final adoption of this
code. He further noted that this issue will also be considered under the 90 -day review
process. The Commission concurred.
13a. Page 20 - Commissioner Frost suggested the definition of "water course " be
revised. He noted that he has always considered Mill Ditch a stream bed; but it is actually
a ditch.
Planning Director Epple stated the proposed revised definition contained in his memo
is the same as the definition contained in the old zone code. He then suggested another
option might be to reference those streams which fall under the Soil Conservation Service's
listing of 310 permits.
Mayor Hawks stated it appears there have been problems identifying streams under
the old definition since not all maps list the same streams. He then suggested another pos-
sible revision, as follows: "Any natural, perennial flowing stream or river, its bed and im-
mediate banks. 'Natural, perennial flowing stream' means a stream which, in its natural
state, historically flows continuously at all seasons of the year and during dry as well as
wet years." He noted this definition is from the Natural Stream Bed and Land Preservation
Act of 1975.
The Planning Director noted that a definition which coordinates the City's stream
designations with the 310 permitting process would have advantages. He cautioned, howev-
er, that such a definition would eliminate many of the spring creeks in the community from
the stream setback requirements.
Following discussion, Mayor Hawks returned to the definition contained in Planning
Director Epple's memo, suggesting that in the last sentence the term "used" be changed to
"created" with the sentence then reading, "The term 'water course' shall not be construed
to mean any facility created exclusively for the conveyance of irrigation water."
The Commissioners concurred that the language contained in the Planning Director's
0729 -91
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- OL -
- 11 -
section dealing with the powers and duties of the DRB within conservation districts, sug-
gesting it might be more appropriate to insert this proposed language into a new Section
18.51.005 on Page 143, since Chapter 18.51 specifically addresses the DRB and the DRC.
The Commission concurred in this proposed revision.
40. Page 76 - Commissioner Knapp questioned changing "contemporary" to
"non- period" in Section 18.42.060.C., expressing concern that those terms may be too re-
strictive. She then suggested that the word "innovative" be considered as well.
Following a brief discussion, Commissioner Knapp suggested using both "non- period"
and "innovative;" the Commission concurred.
Page 79 - Mayor Hawks noted that hardship variances are addressed by the Commis-
sion, many of them having design elements involved, without any DRB review. He then
noted that at the last meeting, it was suggested that if the deviation process is deleted
from the entryway corridors, the variance option would still remain open; and he expressed
concern that the number of variance applications before the Commission could substantially
increase.
Planning Director Epple stated that if the deviation process is re- inserted in the
entryway corridors, an individual would have the option of applying for a deviation, based
on design excellence, or a variance, based on hardship.
Mayor Hawks stated that if a request to not comply with the code requirements can
be accommodated through a deviation, he feels the current process is appropriate. He stat-
ed, however, that he does not want to address a variance which involves design issues
without DRB input.
Commissioner Knapp noted that such a revision puts the process back to its current
status, where the volunteer boards are basically overloaded. She then expressed concern
about bringing the deviation process back into the entryway corridors. She also stated
preference for having all variances go before the Board of Adjustment, noting that the
Board is removed from the political process.
The Mayor noted that when considering variances, the Commission must follow the
same criteria as the Board of Adjustment does_
Mayor Hawks then requested that this issue be referred to staff for a recommenda-
tion prior to Commission action on the final zone code.
Page 81 - Mayor Hawks suggested that Section 18.43.060.8. be revised by adding a
sentence at the end of the first paragraph which reads, "These provisions, when address-
ing pre - existing development in fully built -up areas, shall be interpreted in a practical
manner allowing for reasonable access to property owners along such corridors." He stated
that the interim zoning ordinance has created problems in this area, suggesting that this
sentence would provide the flexibility necessary to appropriately address applications for
07 -29 -91
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- 13 -
height of ten feet, suggesting that a nine -foot limitation would still provide safe inter-
sections.
Planning Director Epple stated that the ten -foot figure was taken from the old code.
Mayor Hawks then proposed some additional revisions to the language of Section
18.50.080.D., as follows: insert "... non- permitted trees planted prior to the code shall be
trimmed and grand fathered." He then stated that "non- permitted" trees would include ever-
greens or any non- canopy tree. He suggested that if existing "non - permitted" trees can be
trimmed to meet safe driving requirements, he feels they should be allowed to remain.
Planning Director Epple indicated he will rewrite sub - sections C. and D. He then
asked whether the minimum height should be left at 10 feet or lowered to 9 feet; a majority
of the Commission concurred it should remain at 10 feet.
Page 133 - Mayor Hawks noted that the City Commission has received conflicting tes-
timony on the size of trees that should be required for landscaping purposes.
Planning Director Epple noted that the nursery people have advised him that they do
not stock an adequate supply of ball and burlap trees to accommodate the landscaping needs
that will arise from the requirements of this code, at least in the first years. He noted
that over time, that stock will be built so it can adequately address the needs of the com-
munity.
Commissioner Frost noted that the Commission was advised that small trees actually
grow much more quickly; and that after five years, it is not possible to tell what size tree
was planted initially. He further noted that the success rate for smaller trees is typically
greater than it is for larger trees.
Commissioner Swanson noted that the smaller trees are substantially less expensive;
and he feels that is also important to consider.
Commissioner Frost noted the Commission has discussed appointment of a tree board.
He then stated an interest in leaving these requirements the way they currently exist until
there is concrete evidence of something better.
Commissioner Swanson suggested that the Planning Director discuss this item with
Dr. Dick Pohl prior to finalizing the language for this section of the code.
Commissioner Frost suggested that if smaller trees are permitted, a provision might
also be added to require protecting of that tree.
Mayor Hawks noted that on Page 132, there is a listing of trees which are acceptable
in public rights -of -way. He suggested that a statement be added prior to finalization of
the code which indicates that this listing may be revised by the tree board.
Commissioner Knapp suggested that the order of the listing be revised to reflect the
City's priority in what it would like to see planted, rather than alphabetic order.
Planning Director Epple noted that when uncertainties have arisen about future re-
07 -29 -91
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- is -
subjected to advisory body reviews.
Responding to Commissioner Frost, the Planning Director stated that when staff pro-
posed the inclusion of "or bi-weekly" in the code, they anticipated this would provide flexi-
bility in scheduling of meetings during the slow season rather than having mandatory
weekly meetings with little or no business.
The Mayor noted that the present system provides for cooperative reviews of appli-
cadons particularly before th*DRC. He then expressed edesire to retain the system cur-
rently in us*.
Commissioner Knapp suggested revising the subject section to refer to "regularly
scheduled meetings."
Planning Director Epple noted that a number of people with whom the Planning staff
deals have expressed surprise that the DRB meets more often than monthly, He also ex-
pressed concern that the language proposed by Commissioner Knapp could allow that to
happen. He then reiterated that he had proposed additional language only to provide for
some flexibility for meetings held during the slow times.
Commissioner Frost stated support for the Planning Director's proposed revisions.
The Mayor noted that it is always possible to cancel a meeting if there is little or no
business to be conducted.
The Planning Director noted that if the deviation process is re-instituted in the en-
tryway corridors, there will not be the decrease in workload that was anticipated by staff.
67. Page 145 - Commissioner Knapp suggested that the language of Section
10.51.020.E' be changed to read, "Within ten working days from the date of the regularly
scheduled oRC and/or DRe meeting ..." rather than "By day 14 from the date ..," She
noted that holidays falling within that timwframe can dramatically impact staff's workload
under the current wording.
The Planning Director stated support for that proposed revision; and the Commission
Page 165 - Commissioner Frost noted the recent letter from the County Commission
expressing concern about some of the provisions of the Planned Unit Development process,
and how they might affect a joint governmental review involving a subdivision and a plan-
ned unit development.
Planning Director Epp|e responded that he does not feel any code revisions are nec-
essary at this timp. He further noted that staff recognizes that the conditions imposed on
a preliminary plat cannot be revised through approval of a planned unit devc|vpmnnt. He
then suggested this issue can probably be handled adequately on an administrative level.
Page 188 - Responding to Commissioner Frost the Planning Director stated that un-
der Section 18.54.100.8'. the reference should be to Section /u.s*.luo. rather than
16 -6Z -LO
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for up to 20 percent would be much more workable than the current system. He then stat-
ed he feels that a 20-percent cap on a single business and a 25-percent cap on a master
planned signago package for multiple businesses is appropriate.
Responding to the Planning Director, the Mayor stated he does not Mae/ that a busi-
ness should be eligible for both deviations, but should be limited to one or the other.
81. Pages 222 and 223 - Planning Director Eppx, stated that this proposed lan-
guage is better than that currently contained in the code; however, he noted that it is one
of the items to be addressed during the 90-day review period,
Commissioner Frost asked the Planning Director if he could prepare a list of items to
be addressed during the 90-day review period.
Mayor Hawks requested that the ordinance adopting the final zone code be placed on
the agenda in two weeks for action.
The Planning Director indicated his next step will be to prepare the final code, us-
ing strike-outs and underlines to denote the revisions which have been made to the May ]l
lyyl draft. The Commission concurred in that process.
Discussion - FYI Items
The City Manager noted that the following "For Your Information" items have been
submitted to the Commission.
(1) Minutes for the Bozeman Area Bicycle Advisory Board meeting of July 23.
(z) Copy of a letter from the Planning staff to Dick Walter Motors dated July 24
regarding the site plan review for his current site.
(z) Copy of the minutes of the Commission meetings of July 9 and August b,
1990, regarding street and tree maintenance districts and the assessment resolutions there-
for, as requested by Commissioner Swanson.
(4) Copy of a letter from Pam Crawford, 1104 North Spruce, to Chief of Police
Boyer, dated July 23, regarding speeding on Highland Boulevard.
(6) Draft minutes for the County Commission meeting held on July 23.
(6) Daily minutes for the County Commissioners for the weeks of July 8 and July
15, 1991.
(7) Copies of the State statutes and City code regarding pedestrians and bi-
cyclists, as forwarded by Chief of Police Boyer. This is scheduled for discussion at the
August 12 meeting.
(8) Summary of the Valley Unit auction sale held on July 25, along with a summa-
ry of all Valley Unit sales to date.
(9) Agenda for the County Commission meeting scheduled for July 30 in Three
Forks.
07-29-91
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(10) Agenda for the Development Review Committee meeting to be held at 10:00
a.m. on Tuesday, ]u|v xu.
(11) Agenda for the Design Review Board meeting to be held at 4:00 p.m. on
Tuesday, July 30.
Due to the lateness of this meeting, the Mayor deferred all other "FYI" items and
discussions to next week's meeting.
City Manager Wysocki presented to the Commission the following Consent Items.
Deviation from Section 18.16.050 of the Bozeman Municipal Code to allow a
two-stor y 1 : 4 t 28-foot addition to encroach 3 feet 4 inches into
requjrZ 25 :io ront yard setback - Jim an2 Debbie Dent, 602 SoutT
Third; per DRB recommendations
Acknowledge receipt of petition for creation of an SID for paving of West
Beall Street between North 9th Avenue and North 10th Avenue; refer
to staff
Acknowledge recej�t of "Notices of Protest" to the process utilized for
ador)tion of the "Bozeman Zoninct Ordinance, 05/31191 draTt to
scarr
AuthorFz of Commissioner Swanson from the meeting f August s
1991, in accordance with Section 7-3-4322(2), MCA
It was moved by Commissioner Swanson, seconded by Commissioner Knapp, that the
Commission approve the Consent Items as listed, and authorize and direct the appropriate
persons to complete the necessary actions. The motion carried by the following Aye and No
vote: those voting Aye being Commissioner Swanson Commissioner Knapp Commissioner
Gnehrun8 Commissioner Frost and Mayor Hawks; those voting Nu none.
Adjournment - 6:45 p.m.
There being no further business to come before the Commission at this time, it was
moved by Commissioner Knapp, seconded by Commissioner Goehrung that the meeting be
adjourned. The motion carried by the fu|/mw|n8 Aye and No vote: those voting Aye being
Commissioner Knapp' Commissioner Ooehrung Commissioner Frost Commissioner Swanson
and Mayor Hawks; those voting No, none.
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