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HomeMy WebLinkAboutJanuary 24, 2011 Minutes.pdf MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 24, 2011 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, January 24, 2011. Present were Mayor Jeff Krauss, Commissioner Cyndy Andrus, Commissioner Sean Becker, Commissioner Chris Mehl, Commissioner Carson Taylor, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan and City Clerk Stacy Ulmen. * * Please refer to the audio recording of this meeting for additional detail. 0:00:01 A. Call to Order – 5:00 p.m.– Commission Room, City Hall, 121 North Rouse Mayor Krauss called the Meeting to Order. 0:00:26 B. Pledge of Allegiance and a Moment of Silence 0:01:12 C. Changes to the Agenda Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the Agenda. Mr. Kukulski stated no. 0:02:16 D. Minutes – Executive Session Minutes from November 29, 2010 0:02:20 Motion and Vote to approve the November 29th (Executive Session) Minutes. It was moved by Cr. Becker, seconded by Cr. Andrus to approve the November 29th (Executive Session) Minutes. Those voting Aye being Crs. Becker, Andrus, Taylor, Mehl and Mayor Krauss. Those voting No being none. The motion passed 5-0. 22 Minutes of the Bozeman City Commission, January 24, 2011 2 0:02:37 E. Consent 1. Authorize Payment of Claims (LaMeres) 2. Accept the Monthly Building Report for December 2010 (Risk) 3. Provisionally adopt Ordinance No. 1800, Implementing the NorthWestern Energy, East Gallatin Substation Zone Map Amendment No. Z-10157 (Riley) 4. Finally adopt Ordinance No. 1799, Baxter Meadows B-2 to R-4 Zone Map Amendment No. Z-10244 (Saunders) 0:02:54 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 0:03:13 Motion and Vote to approve Consent Items E. 1-4 as listed. It was moved by Cr. Andrus, seconded by Cr. Taylor to approve Consent Items E. 1-4 as listed. Those voting Aye being Crs. Andrus, Taylor, Mehl, Becker and Mayor Krauss. Those voting No being none. The motion passed 5-0. 0:03:30 F. Public Comment Mayor Krauss opened public comment. 0:04:11 Danielle Scharf, Public Comment Ms. Scharf of 1311 Wildflower Way stated that she is the Secretary of the Pedestrian Safety Committee. She asked that the Commission consider a distracted driving Ordinance and also the assignment of Bike and Pedestrian coordination responsibilities to Staff. 0:06:44 Mayor Krauss Mayor Krauss urged that a round table discussion take place between the Commission and the Pedestrian and Traffic Safety Committee at a future meeting. 0:07:54 Dex Tank, Public Comment Mr. Tank of 9100 Chapman Road spoke regarding an accident that he was involved in where he was hit by a driver who was on a cell phone. 23 Minutes of the Bozeman City Commission, January 24, 2011 3 0:11:32 Bill Bartlett, Public Comment Mr. Bartlett of 609 Dell Place urged that the Commission consider the Pedestrian and Traffic Safety Committee's recommendations. 0:12:27 Bill Cochran, Public Comment Mr. Cochran of 301 North Black stated that he is a board member of the Gallatin Valley Land Trust. He urged that the Commission consider a multi-modal transit coordinator position for the 2011-2012 Work Plan. 0:15:09 Tom Keck, Public Comment Mr. Keck of 411 North 3rd Avenue spoke regarding the death of his son by a semi driver who was talking on a cell phone. He urged that the Commission consider this when setting their goals. 0:19:56 Public Comment Closed Mayor Krauss closed public comment. 0:20:00 G. Special Presentation – Mayor's State of the City Address (Mayor Krauss) 0:20:49 Mayor Jeff Krauss Mayor Jeff Krauss presented the Mayor's State of the City Address. Mayor Krauss thanked the Commissioners (current and prior), advisory boards and staff. He stated that this is his 8th year of working in this capacity. This year is a year of ideas. He spoke regarding the efforts of the Commission in preserving and protecting individual rights and the support of joining in the effort for a two year college in Bozeman. He spoke regarding the success of the moving forward with Economic Development in Bozeman. He spoke regarding the inter-generational change over within the City. He highlighted the Climate Change Task Force members whom have volunteered their time and hard work all year. He spoke regarding the state of Bozeman as a City, the state of City Government and the state of the City has a civic entity. Mayor Krauss spoke regarding deferred maintenance; it has bit us a bit. He gave the tennis court, the water pipe burst, South 8th, sidewalks that are not built to ADA standards as examples. We did not keep up with your obligations. Mayor Krauss spoke regarding sustainable Government. These things are obligations that the past forwarded on to us. He spoke regarding taxation. We are in a catch up role when dealing with failed development projects within our community. He gave Story Mill Work and Blue Sky Development as examples. He spoke regarding affordable housing. He stated that the retail component has slowed in Bozeman. This needs to be a priority. We need to work on demand for the housing we have. He suggested that we temporarily suspend our Work Force Housing Ordinance, use up to $50,000 of the levy to make contributions to down payments of otherwise qualified educated home buyers that fit within the income parameters of the Ordinance. We need to take advantage of existing programs for the remodeling and rehab and 24 Minutes of the Bozeman City Commission, January 24, 2011 4 set aside another chunk of Work Force housing funds to incentivize owner remodeling and rehab of older housing stock with an emphasis on energy conservation, weatherization and rehab. We need to look at retail trade center activity. He suggested that we drop the impact fee charge for Roads to 40% to incentivize other retail projects. We need to accelerate into 2011 any planned reconstruction of sidewalks in the older part of town. Let's do more this year. We need to move forward with streamlining and coordinating application processes for projects within the City. Need to meet in a timely manner. The Commission should direct Engineers and Planning staff to prioritize the review of applications on existing subdivisions and redevelopment as they come in with an emphasis on density. Retailers and wholesalers, all of these to the construction industry are walking a thin line. He stated his concern of foreclosures of failed dreams and ideas and businesses. We have underused assets sitting out there. He spoke regarding working with the City Staff. This is his 20th year in local government. He spoke regarding the increase of payroll costs. He spoke regarding efficiency, accountability and productivity. He spoke regarding about the choice to live in Bozeman. 1:09:23 Break 1:24:24 H. Action Items 1:27:04 Mayor Krauss Mayor Krauss stated that there are constraints as a Commission as a Staff and as a City including: 1. What is the will of people? 2. What are the costs? 3. What is the ability of Staff to absorb other work. The tightest constraint is time. 1:29:58 City Attorney Office-Ongoing Priorities City Attorney Greg Sullivan presented the Attorney Office's Ongoing Priorities. Codification was discussed. Mr. Sullivan spoke regarding a risk management program, contract review, water rights and water resource program and a new employee handbook. The Commission decided that they would like to hear from each Department. 2:13:01 City Manager's Office-Ongoing Priorities City Manager Chris Kukulski spoke regarding the City Manager's Office Ongoing Priorities. He spoke regarding Town Gown relationships, the Legislative agenda and ADA compliance. The Commission discussed the bills at the Legislature and coordination and streamlining with Departments. Implementation, time, efficiency and accountability, infrastructure and water were discussed. 25 Minutes of the Bozeman City Commission, January 24, 2011 5 2:38:13 Finance Department-Ongoing Priorities Director of Finance Anna Rosenberry spoke regarding the Finance Department's Ongoing priorities. She spoke regarding water and sewer rate studies and the update to Impact Fee studies, lighting districts, evaluations of lighting and LED lighting. MSU pilot projects were discussed. Discussion regarding LEED certification took place. Ms. Rosenberry spoke regarding technology and the need to get up to speed. 3:11:06 Mr. Kukulski Mr. Kukulski spoke regarding the connection between Engineering and Finance regarding water Rights and differed maintenance. 3:12:59 Fire Department-Ongoing Priorities Fire Chief Jason Shrauger spoke regarding the Fire Department's ongoing priorities. He spoke regarding improving coordination with other departments. He spoke regarding building inspections, and the Fire Protection Master Plan. He spoke regarding training and upcoming retirements. 3:25:07 Bob Risk, Chief Building Official Mr. Risk spoke regarding efficiency and working with the Planning Department identifying procedures. 3:27:08 Mr. Shrauger Mr. Shrauger spoke regarding improving community relations. 3:29:38 Human Resource Department-Ongoing Priorities Human Resource Director Pattie Berg presented the Ongoing Priorities for her Department. She spoke regarding the payroll procedure, risk management, the re-write of the employee handbook and training. Discussion took place regarding the audit of dependents for the Health Insurance. Discussion regarding technology took place. 3:40:36 Break Mayor Krauss declared a break. 3:57:17 Meeting Called back to order. Mayor Krauss called the meeting back to order. 3:57:34 New Policy Initiatives 26 Minutes of the Bozeman City Commission, January 24, 2011 6 3:58:04 Cr. Mehl Cr. Mehl stated that we should complete what is on the list instead of creating more. He highlighted priorities that he would like to move around on the list and items he would like to see taken off. He spoke regarding the second tier items. He is interested in Impact Fees. 4:00:15 Mayor Krauss Mayor Krauss spoke regarding a proposal from HRDC related to Climate, infrastructure, how to approach budgeting. 4:03:39 Mr. Kukulski Mr. Kukulski stated that the better the goals are done, the more helpful the budget will be put together. 4:04:00 Mayor Krauss Mayor Krauss stated that it is important that Storm Water is a goal. 4:04:37 Cr. Mehl Cr. Mehl suggested to move (in regards to the setup of the Goals list) the additional potential issues since they were all Commission suggestions and place them after the first four pages of New Initiatives and before the list by Department (instead of page 15 ). 4:05:33 Cr. Taylor Cr. Taylor stated that he agrees with Cr. Mehl's suggestion of re-consolidating. He highlighted with storm water utility, infrastructure, cemetery, Streamline, water conservation, demolition by neglect, work force housing and distracted driving. 4:12:56 Cr. Andrus Cr. Andrus spoke regarding water conservation, water rights, the need to have policy discussions and gave a driving ordinance, impact fee credits, Streamline, work force housing and water as examples that could be discussed. 4:15:12 Cr. Becker Cr. Becker spoke regarding the entry way corridor regulation and the need to look at industrial design standards, the parking plan for the Sr. Center, and the assignment of multi-modal responsibilities to staff. He also spoke regarding alley cleanup and encroachment enforcement, the Streamline Mill, cell phone use while driving and the need to keep the police facility moving forward. 27 Minutes of the Bozeman City Commission, January 24, 2011 7 4:23:12 Mr. Winn Mr. Winn stated that the County will be coming before the Commission in March to talk about the facility plan. 4:24:44 Cr. Mehl Cr. Mehl spoke regarding making a list of what the City exempts itself from. 4:25:57 Mayor Krauss Mayor Krauss spoke regarding affordable housing, and the Rouse improvements including a pocket park and the work force housing levy. 4:35:48 Cr. Andrus Cr. Andrus spoke regarding the draft bills related to Climate. 4:42:24 Action Item closed. Mayor Krauss closed the action item. 4:43:31 I. FYI/Discussion 4:43:38 1. Resignation of member on Planning Board Mayor Krauss spoke regarding the recent resignation of Mr. Budeski on the Planning Board due to the City's conflict of interest provisions. Mr. Sullivan stated that Mr. Budeski has two applications in front of a few City Boards. He spoke regarding the provision and how it applies. 4:49:39 2. Upcoming Tree Board Application Cr. Mehl stated that he will be gone next week but is in full support of the applicant for the Tree Board. 4:50:17 J. Adjournment Mayor Krauss adjourned the meeting at 10 p.m. ____________________________________ Jeffrey K. Krauss, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk 28 Minutes of the Bozeman City Commission, January 24, 2011 8 PREPARED BY: ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________. 29