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HomeMy WebLinkAboutCommission Memo Building Division 2011 2nd Quarter Report.pdfPage | 1 ` Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Bob Risk, Chief Building Official Jason Shrauger, Fire Chief Chuck Winn, Assistant City Manager SUBJECT: Building Inspection 2nd Quarter FY11 Update October 1, 2010 – December 31, 2010 MEETING DATE: February 14, 2011 AGENDA ITEM TYPE: Action RECOMMENDATION: Accept this report detailing the financial and workload position of the Building Inspection Division for the quarter ending December 31, 2010. BACKGROUND: Because of the difficulties with estimating Building Inspection revenues and workloads, we committed to make quarterly reports regarding revenues, staffing levels and operating costs within the department. The following sections represent the FY11, 2nd Quarter. A. REVENUES: Without an increase in current fees, we estimated receiving average revenue of approximately $65,700 per month. This estimate equals our estimated average monthly expenditures for FY11. In FY10, the monthly revenue average was $54,700 with actual monthly revenues ranging between $33,250 and $87,500. Page | 2 Typically, the 2nd quarter of the fiscal year is the beginning of our seasonal slowdown and the average monthly revenues generally are less than or equal to our average monthly expenditures. The total revenue for the 2nd quarter was $196,236. Second Quarter Monthly Revenues October $93,154 November $53,049 December $50,033 Average Monthly Revenues: $65,412 B. EXPENDITURES: Our total expenditures for the 2nd Quarter were $176,872. Second Quarter Expenditures October $61,273 November $59,776 December $55,823 Average Monthly Expenditures: $58,957 Building Division Revenue/Expenditure Comparison 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 Revenues Expenditures Page | 3 C. CASH RESERVE: The Administrative rules of Montana allow the building division to maintain a “cash reserve fund” derived from building permit fees provided that the reserve amount does not exceed the building division operating costs for a 12 month period. Our estimate of the building division operating costs for FY11 is $788,553. At the beginning of the 2nd quarter the Building Inspection Fund Cash Reserve was $625,694. At the end of the 2nd quarter our Cash Reserve balance was $644,875 which is an increase of $19,181. Our current Cash Reserve Fund balance represents about 82% of our FY2011 estimated Budget. D. PERMIT ACTIVITY: 1208 new building permits. Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals Building 1618 887 2505 Electrical 148 147 295 Plumb/Mech 171 162 333 Fire Systems 8 9 17 Demolition 6 3 9 Total Permits 1951 1208 3159 E. PLAN REVIEW: 192 completed plan reviews. Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals Commercial 75 68 143 Residential 160 124 284 Total 235 192 427 Page | 4 E. INSPECTION WORKLOAD: 2968 completed building inspections Average Daily Inspections (per inspector) Standard 15 October 16.99 November 15.52 December 11.91 Average inspections per day for the quarter- 14.80 F. CODE COMPLIANCE: Activity 1st QTR 2nd QTR 3rd QTR 4th QTR New Cases 16 21 Closed Cases 14 18 Ongoing Cases 7 16 Citizen Complaints 7 10 Stop Work Orders 53 34 Business License Inspections 54 113 Building Inspections 95 380 Office Back-up (hours) 310 104 H. STAFFING PLAN: At this time, the Building Division staff consists of the Chief Building Official, 2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit Coordinator and 1 full time temporary hire Permit Technician. In addition to the current building division administrative, plan review, and inspection workload, staff has tackled the challenge of learning and working with the newly adopted Montana State Building Codes which consist of administrative, building, plumbing, mechanical, electrical, energy conservation, fuel gas, existing building, disabled access, and fire codes. Part of working with the new building codes includes updating our information sheets and handouts plus working to inform our customers of any code changes. In addition, staff is continuing with our policy of in house cross training which will help us to maintain a flexible and extremely versatile building division team. Page | 5 UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: Our monthly revenues for the 2nd Quarter averaged $64,412 per month and totaled $196,236 for the quarter. Our monthly expenditures for the 2nd quarter averaged $58,957 per month and totaled $176,872 for the quarter. The Building Division Reserve Fund balance at the end of the 2nd Quarter was $644,875 which equals approximately 82% of our FY11 operating budget of $788,553. Attachments: None Report Compiled On: January 11, 2011