HomeMy WebLinkAboutCommission Memo Building Division 2011 2nd Quarter Report.pdfPage | 1
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Risk, Chief Building Official
Jason Shrauger, Fire Chief
Chuck Winn, Assistant City Manager
SUBJECT: Building Inspection 2nd Quarter FY11 Update
October 1, 2010 – December 31, 2010
MEETING DATE: February 14, 2011
AGENDA ITEM TYPE: Action
RECOMMENDATION: Accept this report detailing the financial and workload position of
the Building Inspection Division for the quarter ending December 31, 2010.
BACKGROUND: Because of the difficulties with estimating Building Inspection revenues
and workloads, we committed to make quarterly reports regarding revenues, staffing levels and
operating costs within the department.
The following sections represent the FY11, 2nd Quarter.
A. REVENUES: Without an increase in current fees, we estimated receiving average revenue
of approximately $65,700 per month. This estimate equals our estimated average monthly
expenditures for FY11.
In FY10, the monthly revenue average was $54,700 with actual monthly revenues ranging
between $33,250 and $87,500.
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Typically, the 2nd quarter of the fiscal year is the beginning of our seasonal slowdown and the
average monthly revenues generally are less than or equal to our average monthly
expenditures.
The total revenue for the 2nd quarter was $196,236.
Second Quarter Monthly Revenues
October $93,154
November $53,049
December $50,033
Average Monthly Revenues: $65,412
B. EXPENDITURES: Our total expenditures for the 2nd Quarter were $176,872.
Second Quarter Expenditures
October $61,273
November $59,776
December $55,823
Average Monthly Expenditures: $58,957
Building Division Revenue/Expenditure Comparison
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
Revenues
Expenditures
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C. CASH RESERVE: The Administrative rules of Montana allow the building division to
maintain a “cash reserve fund” derived from building permit fees provided that the reserve
amount does not exceed the building division operating costs for a 12 month period. Our
estimate of the building division operating costs for FY11 is $788,553.
At the beginning of the 2nd quarter the Building Inspection Fund Cash Reserve was
$625,694. At the end of the 2nd quarter our Cash Reserve balance was $644,875 which is an
increase of $19,181. Our current Cash Reserve Fund balance represents about 82% of our
FY2011 estimated Budget.
D. PERMIT ACTIVITY: 1208 new building permits.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Building 1618 887 2505
Electrical 148 147 295
Plumb/Mech 171 162 333
Fire Systems 8 9 17
Demolition 6 3 9
Total Permits 1951 1208 3159
E. PLAN REVIEW: 192 completed plan reviews.
Permit Type 1st QTR 2nd QTR 3rd QTR 4th QTR Yearly Totals
Commercial 75 68 143
Residential 160 124 284
Total 235 192 427
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E. INSPECTION WORKLOAD: 2968 completed building inspections
Average Daily Inspections (per inspector) Standard 15
October 16.99
November 15.52
December 11.91
Average inspections per day for the quarter- 14.80
F. CODE COMPLIANCE:
Activity 1st QTR 2nd QTR 3rd QTR 4th QTR
New Cases 16 21
Closed Cases 14 18
Ongoing Cases 7 16
Citizen Complaints 7 10
Stop Work Orders 53 34
Business License Inspections 54 113
Building Inspections 95 380
Office Back-up (hours) 310 104
H. STAFFING PLAN: At this time, the Building Division staff consists of the Chief Building
Official, 2 Plans Examiners, 3 Building Inspectors, 1 Code Compliance Officer, 1 Permit
Coordinator and 1 full time temporary hire Permit Technician.
In addition to the current building division administrative, plan review, and inspection workload,
staff has tackled the challenge of learning and working with the newly adopted Montana State
Building Codes which consist of administrative, building, plumbing, mechanical, electrical,
energy conservation, fuel gas, existing building, disabled access, and fire codes. Part of working
with the new building codes includes updating our information sheets and handouts plus working
to inform our customers of any code changes. In addition, staff is continuing with our policy of
in house cross training which will help us to maintain a flexible and extremely versatile building
division team.
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UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: Our monthly revenues for the 2nd Quarter averaged $64,412 per month
and totaled $196,236 for the quarter.
Our monthly expenditures for the 2nd quarter averaged $58,957 per month and totaled $176,872
for the quarter.
The Building Division Reserve Fund balance at the end of the 2nd Quarter was $644,875 which
equals approximately 82% of our FY11 operating budget of $788,553.
Attachments: None
Report Compiled On: January 11, 2011