HomeMy WebLinkAbout06- North 19th Ave. & Valley Center Road, Change order 3 with JTL GroupChange Order
No. 3
Date of Issuance: February 2 2006 Effective Date;
Froject I Owner, Qwner's Contract Na
North 19 Avenue & Valley C enter Road City of Bozeman Ciky Si #675, 676, 677 678
r ,..,..,,., ....., _ ....,. _..
UaLe of contract
MDT Project N o, SID 1 (003) April 18, 2005
Contractor
Engineer's Project No,
JTL Group, Inc. B03 -0702
The Contract Documents are modified as follows upon execution of this Change Order:
Description
Work items include. Mobilization, Exploratory Digging, Electrical 'Service Upgrade, Steel Conduit- 53 nun Rigid, Interim signal
configuration work„ Extra work on pull boxes, Conduit, Steel 41 rnm Rigid .for Schedule 2, CSPA (Fabrication, RCIIA fabrication and
abandoning CMP with flowable Idl,
Reason for C O rder;
1.) The electrical service (S -1) wiring diagram discovered in the Field varied from the detail in the plans. It was discovered that the electrical
service for the traffic signal at N 19th Ave. and the 1 -90 East Bound Ramp and the luminaries at the On /Off Ramps were routed through the
pull bores and conduit designated as remove and salvage and /or abandon in place. 2.) Montana Lines performed extra work to reconfigure the
new signals at the intersection orN19th Avenue and Valley Center Road because they needed to operate with the original configuration until
Valley Center Road was widened and the temporary pavement markings were added. 3.) Changes in pull box elevations and locations from
the plans resulted in additional work for Montana Lines. 4.) The MDT ltem number and description for Conduit, Steel, 41 mm Rigid, was
omitted in the Unit price schedule for Schedule 2 (SID 676). 5.) The CSPA fabrication reduced the amount of Class DD concrete needed for
field cast connections, thus reducing the overall cost to the contract, 6.) A reduction in quantity for the RCPA 1650 mm CL2 reduced the
overall cost to the contract. 7 ) The CMP at Station 81 +66 was filled with flowable fill and abandoned in- place.
Attachments: (List documents supporting change):
1. Summary of Change Order 93. 2. JTL's letter from July 5, 2005 requesting a change order for the revisions to the electrical service (S-1).
2. JTL's letter from October 25, 2005 documenting the unit prices for the extra work for Change Order 43. 3, TD &H's letter on November 2,
2005 requesting revision and clarification for the additional work included in Change Order #3. 4. JTL's letter on December 19, 2005
responding to TD &H' s letter on November 2, 2005. 5. JTL's letter on December 19,2005 requesting payment for extra work on pull boxes.
6 JTL's letter on December 20, 2005 . requesting payment for extra .signal configuration work. 7. JTL's letter on February 1, 2006 detailing
the changes in the CSPA pipe fabrication. S. JTL's letter on February 1, 2006 addressing the savings on flowable fill and abandon in -place for
the CMP at station 81 +66.
CHANGE IN CONTRACT PRICE:
Original Contract Price:
$4,356,024,10
[Increase] Decrease from previously approved Change
Orders No. 1 ' (363 to No, 2 $48,824.75
S(315,152.25)
Contract Price prior to this Change Order:
L A - 040 , 871 .85
Increase [Decrease] of this Change Order:
17 166.46
Contract Price incorporating this Change Order
S_4, 058, 038.31
CHANGE IN CONTRACT TIMES:
Original Contract Times: ❑ Working days ® Calendar days
Substantial completion (days or date): 270 calendar days
Ready far final payment (days or date): NA
[Increase] [Decrease]' from previously approved Change Orders
No. to
Substantial completion (days): -0-
Ready for final payment (days): -0-
Contract times prior to this Change Order:
Substantial completion (days or date): 270
Ready for final payment (days or date): -0-
[Increase] [Decrease] of this Change Order:
Substantial completion (days or date): -0-
Ready for final payment (days or date); NA
Contract times with all approved Change Order:
Substantial completion (days or date): 270
Ready for final payment (days or date): NA
EJC:DC: No. C-441 (2002 Edition) Page 1 or 2
Associated C;enerul Conn'art
Prepared 'b;: the Engineers' Joint Contract Dacnnlents Committee and endorsed by the
r s of .America and the Construction Specifications ]nstilute.
...
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lic-ivin )vpivse�nt.� then firdl t�c.�t rrrlr! vatlate� jor - tlrc� sttlrrc'c`! t��t,rrl �7e�a�,� °a7a €rt and thc� ratGater¢ezls srrppl�c�cl trrtrlev th, teaWts
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t2EGOMMAEE D/ ACCE D ACCEPT
By
En Aut horiz d Signature) Owner (Authorized Signature} onlractor (Author ed Slgnatur
Date: C Dale. kebruax 21, 2006 Date T=ECiS °7 C ' U
Approved Funding Agency (if applicable)
Date:
E.1CDC No. C -941 (2002 Edition) Page'-) of 2
Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the
ys,ociated General Conti ol` :' merilca and the Coitstruetion Specilkations Institute.
Change ����
*�^^�er
Instructions
A. GENERAL INFORMATION
This document was developed to provide m uniform formed for handling contract changes that sffer|
Contract Price pr Contract Times. Changes that have been initiated byu Work Change Directive must be
incorporated into a subsequent Change Order if they affect Price orT�meo.
Changes that affect Contract Price or Contract Times should be promptly covered by Change Order.
The practice of accumulating Change Orders to reduce the administrative burden may lead to
unnecessary disputes.
If Milestones have been listed in the AgnaemenL, any affect of e Change Order thereon should be
addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract
Times, a Field Order should be used,
B. COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form, including a description of the changes involved and attachments
based upon documents and proposals submitted by Contractor, or requests from Owner, or both.
Once Engineer has completed and signed the horm, all copies should be sent to Owner u/Contractor for
approval, depending on whether the Change Order iaa true order hz the Contractor nr the formalization of
a negotiated agreement for n previously performed change. After approval by one contracting party, all
copies should be sent to the other party for approval, Engineer should make distribution of executed
copies after approval by both parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply,
muCmurw41'20mxmfio�w
Page a^rz
Prepared br the m'g,m,/`' Joint Contract owu*,u/^ Comm and ~"m~ma^rthe
1sw6ated General Contractors of America and the Cons(ruction Specifications hisLitute.
Summary of Change Order #3
1.) Service (S-1) upgrade and extra work to maintain power to the signal at the N 1 9th Avenue
and 1-90 East Bound Ramp (SID 675)
Non-Bid Items
2.) Extra work for signal configuration (SID 677)
Non-Bid Items
Description Quantity Price+5% Total
Labor and Equipment 1.0 Each $1,050.00 $1,050.00
[Total for Item 2 $1,050.00 i
3.) Extra Work for pull boxes (SID's 677 & 678)
Non-Bid Items
Description Quantity Price+5% Total
Labor, Equipment and Materials 1.0 Each $1,026.27 $1,026.27
ITotal for Item 3 $1,026.27 1
4.) Conduit - Steel 41 mm Rigid for Schedule 2 (SID 676)
Bid Items
Description Quantity Price Total
616-041-000 Conduit -Steel 41 mm Rigid 109.70 rn $60.00 $6,582.00
I Total for Item 4 $6,582.91
Description
Quantity
Price+5% Markup
Total
1
Superintendent
8.0 Hours
1.8*($23.1 0/hr.)
$332.64
2
Emergency Mobilization
8.0 Hours
$525.00
$4,200.00
3
Exporatory Digging
3.5 Hours
$525.00
$1,837-50
4
Service (S-1) upgrade
1.0 Each
$2,437.05
$2,437,05
616-053-000
Conduit - Steel 53 mm Rigid
67.10 rn
$70.00
$4,697.00
jTotal for Item 1
$13,504,19
2.) Extra work for signal configuration (SID 677)
Non-Bid Items
Description Quantity Price+5% Total
Labor and Equipment 1.0 Each $1,050.00 $1,050.00
[Total for Item 2 $1,050.00 i
3.) Extra Work for pull boxes (SID's 677 & 678)
Non-Bid Items
Description Quantity Price+5% Total
Labor, Equipment and Materials 1.0 Each $1,026.27 $1,026.27
ITotal for Item 3 $1,026.27 1
4.) Conduit - Steel 41 mm Rigid for Schedule 2 (SID 676)
Bid Items
Description Quantity Price Total
616-041-000 Conduit -Steel 41 mm Rigid 109.70 rn $60.00 $6,582.00
I Total for Item 4 $6,582.91
5) The CSPA fabrication reduced the amount of Class-DD concrete for the field cast connection
for Schedule 2 (SID 676)
Bid Items
Description Plan Quantity Original Bid Original Total
603-122-420 CSPA 2400mmX2.01mm 1.5 M $1,000-00 $1,500,00
Plan Quantity Revised Bid Revised Total
1.5 m $2,800.00 $4,200-00
Change in total $2,700.00
Description Plan Quantity Bid Price Total
551 -17o-000 Concrete - Class DID 9.4 m3 $1,800.00/m3 $16,920.00
completed Quantity Bid Price Total
6.7 m3 $1,800.00/M3 $12,060.00
Change in total (54,860.00)
I savings to the Contract ($2,160.00)
6.) RCPA 1650 mm CL 2 reduction (SID 676)
XSE M-
Description Ptan Quantity Bid Price Total
603-516-62o RCPA 1650 mm CL 2 14.0 rn $750.00/ m $10,500.00
Completed Quantity Bid Price Total
11.6 rn $750.00/ m $8,700.00
Change in total (S1jw,00)
ISavings to the Contract ($1,800,00)
7) The CIVIP at Station 81+66 was filled with flowable fill and abandoned in-place. (SID 676)
Description Plan Quantity Bid Price Total
602-010-000 Remove Pipe Culverts 54.5 rn $70.000 m $3,815.00
completed Quantity Bid Price Total
10.7 m $70.001 m $749.00
Change in total ($3,066.00)
1 Flowable Fill in 43.8 meters of CMP
$2,030.00
I Savings to the Contract _ ($1,036.00)1
Total Increase in Contract Price for Change Order # 3
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7
$13,504.19 $1,050.00 $1,026.27 $6,582,00 ($2,166 ( 1 10) ($'1,800.c6) (31,036 no)
ITotal $17,166.46 1
July 5, 2005
Jim Pierce, P.E.
TD&H Engineering
215 West Mendenhall
Suite C-1
Bozeman, Montana 59715
RE: North 19' and Valley Center Road
Request for Change Order
Dear Jim,
Our subcontractor; Montana Lines was disconnecting the existing direct bury luminaries
along the east side of North 19 Avenue for removal. During the disconnect it was
discovered that power to the traffic signal on North 19 Avenue and the 1-90 West Bond
ramps was routed through pull boxes on this project that were designated as remove and
salvage or abandon in place. fin. order to keep our excavation and special borrow work
progressing Montana Lines had to mobilize a second crew from Glendive to perform
extra work to maintain power to the signal at N. 19' and the 1-90 W.B. ramps.
Since this was extra work we are requesting a change order to cover the associated costs.
The following is a breakdown of the extra work involved. I have split it out between
items covered by existing unit prices and items not covered by existing unit prices.
Item Description:
Work Not Covered
By Existing Items
Quantity
Unit
Unit Price
Total Price
Investigation,
--
Coordination of Issue
and
Resolution/Operations
Manager
8
HR
$ 70.00
$ 560.00
Emergency
Mobilization From
Glendive to Bozeman
(585.8 km) Crew
(Labor & Equipment)
8
HR
1 $ 500.00
$ 4,000.00
Exploratory Digging
for Conduit Reroute
and Extension to
Maintain Signal
Power. Occurred at
S.W. Corner of N.
19th and 1-90 E.B.
Ramps.
2.5
HR
$500.00
$ 1,250.00
E�
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
A"
Exploratory Digging
for Conduit Reroute
and Extension to
Maintain Signal
Power. Occurred at
S.E. Corner of N. 19th
and 1-90 E.B. Ramps.
1 1 HR I
W
1 "1$ 0,
Subtotal: $ 6,310.00
JLT Markup 5%: $ 315.50
Subtotal With JTL
Markun- !t A All; An
Item Description:
Work Covered By
Existing Unit Prices:
Quanti
Unit
Unit Price
Total Price
Conduit-Steel 41mm
Rigid
1.52
M
$ 60.00
$ 9120
Conduit-Plastic 41 mm
61
M
$ 20.00
$ 122.00
Conduit-Steel 53mm
Rigid
33.53
M
$ 70.00
$ 2,347-10
Cond-Copper AWG
#4
286.2
M
$ 3.40
$ 973.08
Traffic Control
Devices
168
Unit
$ 1.00
$ 168.00
Traffic Control-
Flagging (30 Hrs at 41
Units, per Hr)
1230
1 Unit
$ 1,00
$ 1,230.00
Subtotal: $ 4,931.38
Extra Work Total: $ 11,666.88
1 am including a copy of Montana Lines letter and invoice for you use.
If you have any questions please call me at 388 -6832 extension 19.
Sincerely,
go'ev
Steven R. Baeth
JTL Group, Inc.
Attachments:
of X
-- �4r 2-
`
�I
0613012005 0e:35 4067270354 MONTANA LINES, INC. PAGE 01102
Oki
June ail, 2005
Steve Baeth
JTL Group, Inc.
PO Box 9
Belgrade, MT 59714-0009
FAX; 406-388.8347
RE: Change Order Request for Added Work to Mai p ower to Signal North of , Project
N.19 "' & Valley Center [City SIDS 675,676,677,678; M.DT Proj. No. S.Y D 1299 (003)1
Dear Steve,
On June 15', 16 and 17' 2005, Montana Lines, Tnc. (MM) Performed extra work required to maint p ower
to tile traff
ic signal immediately north of the above refere. aced project. During the disconnection of exi
direct bury luminair for remo it was discovered that power to a traffi signa on N. 19" Ave and the I-90
W.B. ramps was routed through the northern limits Of this project. It was not only routed within the limits, but
a.Jso through pull boxes and conduits designated as remove and salvage and/or abandon in plac
As part of this work, MTL emergency-mobilized frOmanother.projec t o Bozeman m (Olendiv t Bo m id- t
allow excavation and recompaction of N. 19' Ave to continue As a
week
MTL was manning the project at this e time for the sole purpose of reworking
(TD &H) on Wednesday., .Tut 15' gred in the field with Shannon Holmes
this conduit and wire to maintain signal Operation during and after excavation. Beca MIT, W
perform other contract work, as later able to
we am not seeking compensation for costs associated with returning to Glendive.
The location of this work suggests it is related to Schedule I. SOMO�of the bid items required for this wor d
not appear in this schedule, however. We are c this work in Schedule 1, Please indicate if oth
Please accept thi letter and attached invoice in the amount of S10,785.01 for this work.
ikespectfu l ly
T evor Livesay
Operations Manager
V
0G/30/2005 08:35 4067270354
MONTANA LINES, INC.
PAGE 02/02
L
June 30, 2005
N, 19th Ave. & Valley Center; Bozeman, MT
(City SIDS#675,676,677,678; MDT Pr0j. No. SID 1299(003)J
Added Work to Maintain Power to Signal North Of Project (@ N. 19th & 1-90 W.B. Ramps)
Investigation, Identification, and Coordination of Issue and Resolution
Operations Manager 8 hrs $70.00 $560.00
Emergency Mobilization From Glendive to Bozeman (885.8krn*)
Crew (Labor & Equipment) 8 hrs $500,00 $4,000.00
Exploratory Digging for Conduit Reroute and Extension to Maintain Signal Power
Occurred @ S.W. Corner of N. 19th and 1-90 E.B. Ramps
Crew (Labor & Equipment) 2.6 hrs $5X00 $1,250.00
Exploratory Digging for Conduit Reroute and Extension to Maintain Signal Power
Occurred @ S.E. Corner of N. 19th and 1-90 E.S. Ramps.
Grew (Labor & Equipment) I hrs $500,00 $500.00
Increased Quantities of Existing Bid Item Required to Maintain Signal Power
616-041-000 CONDUIT-STEEL, 41mm RIGID 1.52 m $55.00 $8182
616-241-000
CONDUIT-I'LoASTIC41MM
6.10 M
$19-55
$119.18
616-053-000
CONDUIT-STEEL 53mrn RIGID
33.53 rn
$63.00
$2,112.26
617-010-040
COND-COPPER AWG #4
286.2 rn
$3.15
$901.55
618-020-000
TRAFFIC CONTROL DEVICES
168 units
$0.90
$151.20
61M20 -100
TRAFFIC CONTROL-FLAGGING
(30 hours x 41 units / hour)
1230 units
$0.90
$1,107-00
Total, this change $10,785.01
Page 1 Of 1
(406) 388-6832 - 21730 FRONTAGE ROAD # P.O. BOX 9 • BELGRADE, MONTANA 5971'4
Jim Pierce, P.E.
TD&H Engineering
215 West Mendenhall
Suite C-1
Bozeman, Montana 59715
RE: North 10 and Valley Center Road
Request for Change Order
Dear Jim,
OCT 2 7 2005
Our subcontractor; Montana Lines was disconnecting the existing direct bury luminaries
along the east side of North 19 Avenue for removal. During the disconnect it was
discovered that power to the traffic signal on North 19 Avenue and the 1-90 West Bond
ramps was routed through pull boxes on this project that were designated as remove and
salvage or abandon in place. In order to keep our excavation and special borrow work
progressing Montana Lines had to mobilize a second crew from Glendive to perform
extra work to maintain power to the signal at N. 19 and the 1-90 W.B. ramps.
Since this was extra work we are requesting a change order to cover the associated costs.
The following is a breakdown of the extra work involved as well as my best guess at the
bid item quantity adjustments.
Item Description: Work Not Covered By
Unit
Existing Items
Quanft
Unit
Price
Total Price
Investigation, Coordination of Issue and
Resolution/Operations Manager
8
HR
$70.00
$560.00
Emergency Mobilization From Glendive to
Bozeman (585.8 km) Crew (Labor & Equipment)
8
HR
1 $500.00
$4,000.00
Exploratory Digging for Conduit Reroute and
Extension to Maintain Signal Power. Occurred at
S.W. Corner of N. 19th and 1-90 E.B. Ramps,
2,5
HR
$600.00
$1,250.00
Exploratory Digging for Conduit Reroute and
Extension to Maintain Signal Power. Occurred at
S.E. Corner of N. 19th and 1-90 E.B. Ramps.
1
HR
$500.00
$500,00
Service Upgrade
1
LS
$2,321,00
$2,321.00
Subtotal. $8,631.00
JLT
Markup
15%: $1,294.65
Subtotal
With JTL
Markup: $9,925.65
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Item Description. Added Work Covered By
Existing Unit Prices
Quantity
Unit
Unit
Price
Total Price
Conduit-Steel 41 mm Rigid
1.52
M
$60.00
$91.20
Conduit-Plastic 41 mm
6.1
M
$20,00
$122.00
Conduit-Steel 53mm Rigid
33.53
M
$70.00
$2,347.10
Cond-Copper AWG #4
286.2
M
$3.40
$973.08
Traffic Control Devices
168
Unit
$1.00
$168.00
Traffic Control -Fla in 30 Hrs at 41 Units / Hr T
1230
Unit
$1.00
$1,230.00
$4,931.38
Item Description: Deleted Work Covered By
Existing Unit Prices:
Quanti
Unit
Unit
Price
Total Price
Conduit-Steel 41 mm Rigid
-72
M
$60.00
($4,320.00)
Conduit-Plastic 41 mm
-38
M
$20.00
($760.00)
I Subtotal: —L$6,080.00) I
For this work we should probably have a change order in the amount of $9,925.65 and let
the remainder of the work take care of itself with measured quantities.
If you have any questions please call me at 388 -6832 extension 19.
Sincerely,
Z r o 'A '.
'Aj
MEMORANDUM
Date: November 2, 2005
To: Steve Baeth, JTL Project Manager
From: Jim Pierce
Subject: No 19th Request for Change Order TDHJob No.: B03-002
Some items relating to the request for change order for the additional work by Montana Lines
necessary for the luminaire service in the On-Ramp area of North 19th still need some revision
and clarification:
1. The charges for Montana Lines operations manager administering the work is not allowed
by Article 11.01.13.1, on page 30 of the General Conditions. This section does not allow general
administration costs for workers not employed at the site in one of the general job classifications
included in that company's payroll. Payroll costs for managers in general are not allowed to be
included in change orders under the project contract.
2. Montana Lines mobed to the job to complete the additional service work in time to allow
you to keep your paving schedule for the east side of North 19th. After they completed the
additional work they remained on the job working on other tasks that they would of had to mobe
to the job to complete sometime relatively soon anyway. The timing and possibly the distance of
their mobe to th&jobsite was changed since they were in Glendive at the time, but they didn't
have to make an additional mobe to the site. It seems to me a charge for the additional mileage
only mobed from Glendive rather than their typical mobe from Great Falls would be a more
equitable charge to include in the change order.
I requested a breakout of Montana Lines $500 per hour crew unit price earlier and to date haven't
received it. Please have them provide this.
3. The service upgrade cost didn't show up in Montana Lines earlier cost breakout for the
work but it does in your latest itemization. Since this upgrade charge is more than the new
electrical service cost already in the contract I need to have Montana Lines provide an
itemization of this cost as well showing materials, equipment and labor involved. Please have
Montana Lines provide a revised schedule of work for inclusion in the change order that includes
the service upgrade.
215 West Mendenhall, Suite C-1 &Bozeman, MT 59715 -Tel: (406) 586-0277 *Fax (406) 586-4951
0
4. One pull box was added to the job and one deleted to complete the work so I concur that no
pull boxes are listed in the change order,
5. Article 12.01.C.2.c of the contract allows a markup of 5% for the prime contractor when
additional work is performed by subcontractors. You show a markup of 15%. Your earlier
request for change order included the 5% markup. Please reduce this cost to the 5% allowed.
6. 1 concur that we should use existing - unit prices for all phases of the work possible.
Please address these items in a revised request for change order.
215 West Mendenhall, Suite C-1 0 Bozeman, MT 59715 , Tel: (406) 586-0277 -Fax (406) 586-4951
(406) 388 - 6832.21730 FRONTAGE ROAD • P.O. BOX 9 • BELGRADE, MONTANA 59714
Jim Pierce, P.E. December 19, 2005
TD&H Engineering
215 West Mendenhall
Suite C -1
Bozeman, Montana 59715
RE: North 19' and Valley Center Road
Request for Change Order
Dear Jim,
In your memo dated November 2, 2005 you requested some clarification to our request for
payment for the additional work our subcontractor Montana Lines performed. I am attaching a
copy of that clarification for your use.
Our subcontractor; Montana Lines was disconnecting the existing direct bury luminaries along
the east side of North 19"' Avenue for removal. During the disconnect it was discovered that
power to the traffic signal on North 19' Avenue and the 1-90 West Bound ramps was routed
through pull boxes on this project that were designated as remove and salvage or abandon in
place. In order to keep our excavation and special borrow work progressing Montana Lines had
to mobilize a second crew and equipment from Glendive to perform extra work to maintain
power to the signal at N. 19 and the 1-90 W.B. ramps.
No one involved with the project is to blame. The traffic signal on North 19' Avenue and the I-
90 West Bound ramps was added after the design was done and it appears that as built drawings
for that project were never forwarded to Marvin and Associates or TD&H so the changes could
be incorporated into the project plans.
This breakdown should give you the information you need to determine what costs should be
included in the change order and what costs should be addressed by changes in item quantities.
When you have determined the change order amount based on Montana Lines costs and the
quantity changes JTL Group, Inc. will be adding 5% to extra work amount per the specifications.
If you have any questions please call me at 388-6832 extension 19.
Sincerely,
(1-7 6
c.
Steven R. Baeth
JTL Group, Inc.
Attachments:
r�rs mss,
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
C==
November 29, 2005
Steve Baeth
JTL Group, Inc.
PO Box 9
Belgrade, MT 59714-0009
FAX: 406.388.8347
RE: Serial Letter 9 527
Change Order Clarification for Added Work at Northern Limits of Project
N. 19" ,& Valley Center [City SIDS 9675,676,677,678; MDT Proj. No. SID 1299 (003)]
Dear Steve,
Montana Lines, Inc. (MTL) response to the numbered points of the November 2, 2005 Memorandum
from Jim Pierce (TD&H) regarding the above referenced project is as follows:
1. MTL is aware that administration costs are not allowed in change order work. However, while
I spent over 20 hours of "administrative" work trying to resolve the design deficiencies, MTL
only included in our Change Order Request the additional 8 hours of "physical" work I
performed in order to correct the deficiencies to the point of original Remove and Salvage bid
item. I was acting as a working foreman, a role similar to that of Greg and Jon, our other
working foremen.
The eight hours remains a part of the cost of this added work and is billed at a standard force
account rate of labor times a factor of 1.8 ($70 / hr).
2. MTL disagrees with Mr. Pierce's Point #2. Rerouting the power to the signal north of the
project was necessary for all work on the project to continue, not just the paving schedule.
Actually, paving had not yet begun at the time of this added work. Mr. Pierce is technically
correct in that an additional mob was not required in that an emergency mobilization does not
fall under the scope of our original contract so is not considered a "mobilization," per contract
at all. We manned the project early to resolve the power issue for the signal to the north,
performed some other work while in town, subsequently ran out of areas to work, left the site,
and had to mobilize back later as our first official mobilization as foreseen at bidtime. Other
ti c +f rev" than not killing the adjacent signal north of our project, no project milestones were gained by
2800 Upper River Road 2 Great Falls, Montana 59405 2 (406) 727-1316 9 FAX (406) 727-0354
0
the emergency mob. Finally, Mr. Pierce's additional mileage offer is unacceptable. Contrary
to his assertion, is not equitable in covering the costs we incurred by immediately responding to
the issues created by this engineering omission. It is also contrary to the previous agreement
we had in the field.
MTL dropped everything in Glendive to mobilize to Bozeman to resolve the power issue for
the signal north of this project. To not do so would have resulted in the project halting or a
non-functioning traffic signal on the 1-90 westbound ramps should the conduit be abandoned
(and torn out by the excavator) per plan. In investigating the purpose of these spurious
conductors on our project, I contacted Steve Keller (MDT). He verified their function as
powering the signal to the north and notified me that our project would be responsible for
controlling that intersection (through continuous flagging) if we knocked out its power. Both of
these options were recognized to be more costly than our emergency mobilization across the
state.
Our original planned arrival date was sequenced to allow the completion of N. 19 Ave east
side luminaire underground and then subsequent transition to the west side, falling in . behind
JTL's excavation and recompaction. By arriving early via emergency mob, we did not have
this opportunity because upon completion of the east side, the west side was not yet available.
We moved back to Glendive to resume our original plan of completing Glendive before our
long-term commitment to the Bozeman project. Please see Attachment I for the sequence of
events resulting from the emergency mob and immediate correction of this design deficiency.
MTL's foresight of the impacts to both the Bozeman and Glendive projects that would result
from an emergency mob is what prompted our seeking and receiving approval by Shannon
Holmes (TD&H) to emergency mobilize to Bozeman. Following the onsite meeting involving
yourself and Ron Dagenhart, Bob Marvin and Ken Hein (Marvin & Assoc.) and Jim Pierce and
Shannon Holmes (TD&H) on the afternoon of Wednesday, June 15' it was agreed that Greg's
crew would immediately mobilize from Glendive to reroute the power so that work on the
project could continue. It was also agreed at that time that such an emergency mob was costly
and that the most equitable form of compensation would be at an hourly rate. Upon Greg's
arrival, it was further agreed to investigate the power issue as an exploratory dig and pay all
other added work as added quantities to existing bid items when possible. Please ask Mr.
Pierce to honor our agreement that MTL would immediately leave Glendive with the
understanding that we would be paid accordingly for our costs.
Please see Attachment 2 for how the project would have sequenced without MTL's emergency
mob and power rerouting. With Mr. Pierce's reopening of this issue, we are revising our
Change Order Request to include all costs associated with keeping the project moving forward
in mid-June. Please see Attachment 3 for the revised Change Order Request, dated November
29 2005, for this work.
The 2005 cost for a MTL crew hour (full crew) is $5001 hr, as was submitted with our Change
Order Request of June 30, 2005. Please see Attachment 4 for a breakdown of this hourly rate.
Most of the work to emergency mob and correct this design deficiency was performed on
overtime, which is not addressed in our $500 hourly rate. Rather than adjust our crew rate
upward to reflect actual labor costs, we are willing to honor our agreement by using our 2005
composite hourly rate of $500/hr.
3. The service S I upgrade work was performed entirely by our subcontractor, Service Electric.
The cost submitted for the upgrade is their work plus our markup. Please see Attachment 5 for
their costs.
Please ask Mr. Pierce to clarify his request for a "revised schedule of work for inclusion in the
change order that includes the service upgrade." As stated many times in the past, MTL will
not provide a schedule to TD&H; our contract is with JTL. Additionally, we are unclear as to
the nature of the request. We are not familiar with the practice of providing a recovery
schedule after the fact, if that is the request. Surely his field representative, Shannon Holmes,
would have daily notes as to the activities required to overcome the delays and impacts of the
delinquent resolution to the under-designed service S 1. Please clarify the request; we are
available to provide any reasonable information toward resolving this issue.
The adjacent signal's power runs did not exist on our plans as present in the conduit and pullboxes
within the northern limits of our project. They were also absent from the MDT as-built drawings for
the previous lighting projects of the area. There are considerable potential impacts from such a
discovery as the unexpected presence of signal power in conduits destined for demolition. What may
be lost on the representatives of TD&H is how this design deficiency fit into the larger picture of this
project. Suddenly, this project was at a standstill until what ran through these to-be-abandoned
conduits was remedied. JTL asked for our help in resolving the issue; it was their legal right to seek
help from anyone qualified. We were available, but our crew was in Glendive. The cost for the fix
includes travel time to and from, as in any service call. Whatever else our involvement on the project,
this is a stand alone service we provided with the prior approval of Shannon Holmes. There is
absolutely no justification for MTL to bear the brunt of correcting this design deficiency, including
driving to and from the problem.
It was our understanding that we had an verbal agreement in the field prior to any of this work being
performed. Why is Jim Pierce reopening the issue now? We look forward to resolving this issue, it
has been nearly six months since we incurred these costs. Please contact me if with any other
questions.
Respectfully
(11�
T
Trevor Livesay
Operations Manager
Attachments: Attachment 1:
Sequence of events created by design deficiency
Attachment 2
Sequence of events without design deficeincy
Attachment 3:
MTL Revised Change Order Request dated 11/29/05
Attachment 4:
MTL hourly crew breakdown, 2005
Attachment 5:
Service Electric proposal dated 08/1612005
'I
Serial letter #527 -- Attachment I
N. 19th Ave. & Valley Center; Bozeman, MT
City SIDS #675, 676, 677, 678 — MDT Proj. No. SID 1299 (003)
Sequence of Events Surrounding Emergency
Mobilization From Glendive to Bozeman
DATE I ELEC I EWO I GLENDIVE I
Sedal Letter #527 -- ,Attachment 2
N. 19th Ave. & Valley Center; Bozeman, NIT
City SIDS #675, 676, 677, 678 — MDT No. SID 1299 (003)
Sequence of Events Without Design, Deficiency
Surrounding Power to Signal North of Project
DATE 1 ELEG I EWO I GLENDIVE 1
Serial Letter #527 -- Attachment 3
"Physical" work performed to correct deficiencies to a point of original
Remove and Salvage bid item
Operations Manager 8 hrs $70.00 $560
Emergency Mobilization from Glendive to Bozeman (585.8 km)
Crew (Labor & Equipment) 8 hrs $500.00 $4,000
Exploratory Digging for Conduit Reroute and Extension to Maintain Signal Power
Occurred @ S.W. Corner of N. 19th And 1-90 E.B. Ramps
Crew (Labor & Equipment) 2,5 hrs $500.00 $1,250
Exploratory Digging for Conduit Reroute and Extension to Maintain Signal Power
Occurred @ S.E. Corner of N. 19th And 1-90 E.B. Ramps
Crew (Labor & Equipment) 1 hrs
$500.00
$500
Emergency Mobilization Return to Glendive (585.8 km)
Crew (Labor & Equipment) 8 hrs
$500.00
$4,000
increased Quantities of Existing bid Items Required to Maintain Signal
Power
616-041-000 CONDUIT-STEEL41mm RIGID 1.52 m
$55.00
$84
616-241-000 CONDUIT-PLASTIC41mm 6.1 rn
$19.55
$119
616-053-000 CONDUIT-STEEL 53mm RIGID 33.53 m
$6100
$2,112
617-010-040 COND-COPPER AWG#4 286.2 rn
$3.15
$902
618-020-000 TRAFFIC CONTROL DEVICES 168 units
$0,90
$151
618-020-100 TRAFFIC CONTROL-FLAGGING
(30 hours x 41 units/ hour) 1230 units
$0,90
$1,107
Upgrade Service S1 Per Revised Design
Service Electric Labor and Material + MTL M/U
$2,110-00
$2,427
Total, this change $17,211
Page 1 Of 1
Montana Lines, Inc.
2005
Hourly Crew Rates
Employee
Greg Schraner
Shane Green
Mare Grisak
Travis Ehnot
Eric Kalfell
Subtotal
x Force Account Markup
Labor Total
Equipment
99021
Greg's Crew Cab
99 100
Utility/Bucket Truck
99125
Freightliner Crane Track
99135
Red Dump Truck
99175
A Wire Truck
99200
Big Red Trailer
99221
Big Blue Trailer
99240
Little Blue Trailer
99260
Pup Trailer
99272
Blue Material Trailer
99320
Trencher
99354
90XT Skidsteer
99355
90XT Skidsteer
Equipment Total
Bond Increase
Hourly
Pay Rate
Mobilization
$22.00
9.50
7,50
$ 9.50
.$ 9.50
$ 58,00
--1.8
$104.40
S 14,57
$ 81.38
$ 72.87
33.96
41.35
14.31
14-31
14.31
$ 14.31
6.75
26.61 (standby)
S 15.14 (standby)
$ .15.14 (standbO
$365.01
$ 3.78
Hourly
Pay Rate
Contract
$22.00
$15.40
$15.40
$17.00
$17.00
$156.24
$
14.57
S
81,38
$
72.87
$
33.96
S
41.35
$%
7.16 (standby)
$
7,16 (standby)
S
7.16 (standby)
S
7.16 (standby)
$
3.38 (standby)
S
53.21
$
30.28
$
30,28
$389.92
$ 4.40
Montana Lines Hourly Rate 2005 $473.19 S550.56
SERVICE ELECTRIC
39 NORTH ROUSE AVE
PO BOX 1196
`BOZEMAN,MT 59715
Phone: 406-587-5516 Fax., 406-587-oos8
DESC
MONTANA LINES, INC,
2800 UPPER RIVER ROAD LOC
GREAT FALLS, MONTANA 59405
7271316 CONTAC
PHO
ALL LABOR AND MATERIALS TO UPGRADE SERVIC
ON PAGE E13 OF PLANS E 8 1 AS SHOWN
ELECTRICAL PERMIT INCWDED IN PRICE
HAUE 01
PROPOSAL
587
d -- 6 ------- PAGE I
at, r
uPGRADE SERVICE 81 ---------
19 TH & VALLEY CENTER
JAMES RLIMr4AP1%Ppp
406-727-1316
2110,00 '
We Propose hereby to furn material and labor - compl in a=rdance with these sPOCIfications forthe sum of 21111.011
Two Thousand One Hundred Ten DDflars And 00 Cents
Payable as follow
AS BILLED
Authorized Sigmature: ........
Norte. This Pro Deal ma be '
A
withdrawn b us if not ll material is guaranteed to 'ithin 30 Day!
work be completed
- rom above speciftcadons in in a Workmanlike marmer according t
Any alteration or deviation f be as specified All involving extra CDStr> *11 be executed only upon standard practices,
become an extra charge over and above the estimate, written orders, and will
All agreements contingent upon strikes, accldwts or delays are beyond our control. Ownerto carry fire, tornado, and other
necessary insurance. Our workers are full covered by Workman's Compensation Insurance.
ACCEPTANCE OF PRopci)iA — L - - -- T — he — p — h e — e — s -------------
S prices specifications and ciff ca
and conditiw
on
authorized to d th work as spec s are satisfactory and are hereby accepted. You are
rmd- Payment %WI be made as outlined above.
.............. Date: .......
(406) 388-6832 - 21730 FRONTAGE ROAD • P.O. BOX 9 • BELGRADE, MONTANA 59714
December 19, 2005
Jim Pierce, P.E.
TD&H Engineering
215 West Mendenhall
Suite C-1
Bozeman, Montana 59715
RE: North 19' and Valley Center Road
Dear Jim,
Changes in pull box locations and elevations resulted in additional work for Montana
Lines. Along with the time and materials needed to adjust the elevation one pull box the
location changes resulted in the need to form and pour concrete around pull boxes that
would have been surrounded by sidewalk concrete.
Montana Lines is requesting payment for this additional work in the amount of $977.40.
With 5% added for JTL Group, Inc- this amount would be $1,026.27.
I have attached Montana Lines' breakdown of costs for the additional work for your use.
Your attention to this matter is appreciated.
If you have any questions please call me at 388-6832 extension 19,
Sincerely,
Steven R. Baeth
JTL Group, Inc.
Attachment:
a WE ARE AN EQUAL OPPORTUNITY EMPLOYER
December 13, 2005
Steve Baeth
In Group, Inc.
PO Box 9
Belgrade, MT 59714
RE: 19' & Valley Center-Bozeman SID; City SIDS #675,676,677 & 678; MDT Project SID 1299(003)
Dear Steve,
On November 10" & 11"' 2005, Montana Lines Inc performed extra work concerning the Pull Boxes on the above
referenced project. Please accept this letter as our invoice for this work. I have used the State's force account Method to
calculate these prices.
Issue 41:
Raise Type 2 Pull Box on Southeast comer of Valley Center and 19' due to incorrect staking elevation.
Labor
Eric Kalfell Experienced Groundman
I hr @ $ 17.00
$17.00
Marc Grisak Groundman
1 hr @ $ 15A0
$ 15.40
Markup on labor @ 80%
$25.92
Materials
Type 2 Pull Box
I ca @ $ 68.29
$68.29
Gravel
I to @ $ 7.50
$ 7,50
Markup on materials @ 15%
$11.37
Equipment
99352 Skidsteer
I hr (4 $ 30.54
$ 30.54
Increase to Bond Premium
$ 1.42
Subtotal Raise Type 2 Pull Box
$ 177.44
Issue #2:
Form, place & strip concrete around pull boxes @ 19' & Valley. Locations were revised to be outside
the sidewalk limits.
Labor
Marc Grisak Groundman LO hr
@ $ 15A0
$ 15.40
Marty Erdmarm Groundman 2.0 hr
@ $ 15.40
$ 30.80
Dave Habets Groundman 2.0 hr
15,40
30.80
Eric Kalfell Groundman 1.5 hr
,,$
@ $ 17.00
$ 25.50
Markup on labor @ 80%
$ 82.00
Materials
Concrete L5 cy
(a $ 9
$ 138,26
Markup on materials A 15%
$ 20.74
Equipment
99125 Auger Truck LO lir
(&�, $ 71.32
$ 71.32
99015 Form Truck 3.0 hr
(d) $ 14.76
$ 44.28
Increase to Bond Premium
$ 3,70
Subtotal Lower Forms
$462.80
.1
2800 Upper River Road 9 Great Falls, Montana 59405 M (406) 727-1316
M FAX (406) 727-0354
0
P
Issue #3: Form, place & strip concrete around pull boxes (a 19' & Cattail.
Locations were revised to be outside
the sidewalk limits.
Labor
Marc Grisak Groundman 0.5 hr
@ $ 15,40
7.70
Marty Erdmann Groundman 1.5 hr
@ $ 15.40
23.10
Dave Habets Groundman 1.5 hr
@ $ 15.40
2110
Eric Kalfell Groundman 1.0 hr
@ $ 17.00
$
17,00
Markup on labor @ 80%
$
56.72
Materials
Concrete 1.0 cy @ $ 92.175
Markup on materials @ 15%
Equipment
99125 Auger Track 1.0 hr @ $ 71.32
99015 Form Truck 2.0 hr @ $ 14.76
Increase to Bond Premium
Subtotal Lower Forms
If you have any questions, please call,
Sincerely,
Jodie L. Tooley
Office Manager
$ 92,18
$ 13.83
$ 71,32
29.52
2.69
$337.16
4 5 - 7o
- 7
I qq
7 �'q
q4 �
17
(406) 388 -6832 •21730 FRONTAGE ROAD • P.O. BOX 8 • BELGRADE, MONTANA 59,7.14_..... ,
k
December 20, 2005
Jim Pierce, P.E.
TD &H Engineering __. __..._..
215 West Mendenhall
Suite C -1
Bozeman, Montana 59715
RE: North 19 and Valley Center Road
Dear Jim,
On September 29, 2005 I sent you a letter regarding the configuration of the new signal at
North 19` Avenue and Valley Center Road. We needed to keep the new signal functioning in
the same configuration as the old signal until such time as Valley Center was widened and
ready for the new signal configuration. I asked Montana Lines to do the necessary extra work
to make this happen.
I am requesting that JTL Group, Inc. be compensated for this work in the amount of
$1,050.00.1 am attaching a copy of Montana Lines' invoice to JTL Group, Inc. for your use.
If you have any questions please call me at 388 -6832 extension 19
Sincerely,
k6
Steven R. Baeth
JTL Group, Inc.
Attachments:
r
F
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
December 13, 2005
Steve Baeth
JTL Group, Inc.
PO Box 9
Belgrade, MT 59714
RE: 19' & Valley Center-Bozeman SID; City SIDS 4675,676,677 & 678; MDT Project 4 SID 1299(003)
Dear Steve,
On November 17, 2005 Montana Lines, Inc, completed the final turn on for the intersection of North 19
and Valley Center. Please accept this letter as our invoice for this work per our letter dated September 26,
2005, Per the terms of that letter we are invoicing for $50.00 per hour of labor and equipment required t
complete the interim turnon.
Labor 13 MH @ $ 50.00
Equipment 99100 Bucket Truck
Total Invoice
S 650.00
7 BR (a
,)$50-00 S 350.00
If you have any questions about this invoice, please call me,
Sincerely,
Jodie L. Tooley
Office Manager
$1,000.00
h�'
2300 Upper River Road E Great Falls, Montana 59405 Mi (406) 727-1316 M FAX (406) 727-0354
(406) 388-6832 -21730 FRONTAGE ROAD • RO. BOX 9 • BELGRADE, MONTANA 59714
February 1, 2006
Jim Pierce, P.E.
TD &H Engineering
215 West Mendenhall
Suite C -1
Bozeman, Montana 59715
RE: North 19' and Valley Center Road
Proposed Pipe Changes on Valley Center Road
Dear Jim,
JTL Group, Inc. would like to propose the following drainage changes for your review.
We had the CSPA 2400 MM X 2.01 MM fabricated with' /4 -inch thick headwalls attached
which allowed us to place this section of culvert and band it directly to the 1500 MM
CSP without the need for concrete field cast connections.
While this change raised our price for the CSPA 2400 MM X 2.01 MM the reduced
quantity for the Concrete -Class DD lowered the cost to the City of Bozeman for these
items from $42,420.00 to $40,260.00 for a savings of $2,160.00. (See attached
breakdown sheet.)
If you have any questions please call me at 388 -6832 extension 19.
Sincerely,
Steven R. Baeth
JTL Group, Inc.
Attachments:
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
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(406) 388 - 6832.21730 FRONTAGE ROAD • P.O. BOX 9 • BELGRADE, MONTANA 59714
February 1, 2006
Jim Pierce, P.E.
TD&H Engineering
215 West Mendenhall
Suite C-1
Bozeman, Montana 59715
RE: North I 91h and Valley Center Road
Dear Jim,
On September 8, 2005 1 submitted a proposal to abandon the 610mm cmp at station
81 +66 in place. The actual quantity of cmp abandoned in place changed. We ended up
placing an excavatable flowable fill (concrete slurry) in 43.8 meters of this cmp and
abandoning it in place and removing 10.7 meters. The cost of this work as completed
would be $2,030.00 for abandoning the emp while eliminating 43.8 meters of pipe
removal at $70.00 per meter for a value of $3,066.00. This would be a savings of
$1,036.00 for the city.
If you have any questions please call me at 388-6832 extension 19.
Sincerely,
6W6
Steven R. Baeth
JTL Group, Inc.
a WE ARE AN EQUAL OPPORTUNITY EMPLOYER