HomeMy WebLinkAbout06-16-10 DRAFT Beautification Advisory Board Minutes
Bozeman Beautification Advisory Board Minutes for Wednesday, June 16, 2010
Meeting held at 12:00 p.m. in the Small Conference Room, Bozeman Public Library
Board members in attendance: Terry Quatraro, Jan Bergman, Charlotte Knight, Ryan Haskins,
and Allyson Bristor (City Staff liaison)
1.Call to Order at 12:09 p.m.
2.Approval of Minutes.
JB moved to approve May 2010 minutes as presented by AB – CK second.
Minutes approved.
3.Disclosure of Information.
TQ spoke about emails between herself and AB about Sacajawea Park
Emails were trying to clarify whether or not Sacajawea is considered a city park –
confirmed that it is
4.Public Comment.
No public was in attendance.
5.Items of Discussion.
a.Review of the Bylaws for the BBAB.
AB led the group through the BBAB bylaws.
AB asked the question whether or not the board should create a resolution to
allow the board to spend money in their fund, up to a certain amount,
without needing to ask the City Commission
Appointment of members – clarification of number of terms
Unexcused absences – reminder to board members that not allowed to miss
more than three unexcused consecutive meetings
Review of duties – minute taking can be on a rotation system if AB brings a
laptop to every meeting with minute template available for use
Chair election needs to happen in January
Revisions to bylaws suggested by members – recorded by AB
Special meetings – a reminder to board members that they always need to be
advertised
AB will check with City Clerk whether or not city ethics code/regulations
needs to be added to board bylaws
Quorum requirement – reminder to board members importance to attend
meetings
Amendments to bylaws need board and City Commission approval
b.Sacajawea Park Report.
Park needs some maintenance attention – needs to be weeded and mulched,
get rid of invasive grasses
Bozeman Women Activities Group (BWAG) which TQ is a member is
interested in doing the landscaping maintenance – Rain has caused some
delays
Page 2- BBAB DRAFT minutes for the meeting of June 16, 2010
BWAG group needs mulch to help with maintenance - City of Bozeman
unable to provide mulch due to limited resources
TQ will contact Chamber of Commerce (Darryl) to see their interest in
helping with a donation.
c.Beautification Award Timeline.
Forwarded to next July agenda due to time.
6.City Staff Liaison Update
Nothing at this time.
8.New Business, Upcoming Agenda Items
a.Danforth Park project at MSU.
Jill Davis invited as special guest to July meeting.
b.Bylaws revisions presented to Board
c.Nominations for Beautification Awards & Timeline
7.BBAB Adjourned (1:20 p.m.)
Minutes taken by Allyson Bristor, City of Bozeman Planning Staff
Page 2- BBAB DRAFT minutes for the meeting of June 16, 2010