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HomeMy WebLinkAboutInter-Neighborhood Council BylawsCity of Bozeman Inter-Neighborhood orhood Council Bylaws I. Mission A. Recognizing the value of citizen involvement and the importance of neighborhood relations through effective and timely communication, the Inter - Neighborhood Council (INC) is committed to ensuring safety, knowledge and guidance to Bozernan's neighborhoods. The INC fosters a sense of cooperation and understanding between neighborhoods to increase the overall health of the community. The INC provides information to the recognized neighborhood associations and may snake recommendations to the City Commission and City staff on city -wide issues as requested and for deemed necessary by the INC. II. Vision A. Our pride in where we live rests, in part, on the relationships we share with others in our community. We envision the City of Bozeman as one in which every citizen feels informed about changes in their neighborhood and community and thus are enabled to share their concerns and ideas with fellow citizens and elected officials and in which governmental agencies at all levels set the example of good stewardship and support for their citizens' efforts. III. Authorization and Organization A. The INC is established by the Bozeman City Charter, adopted by the Citizens of Bozeman on December 7, 2006 and effective January 1, 2008. B. The INC fiscal year begins 1 January of each year and ends 31 December of the same. The INC fiscal year shall begin 1 January 2008, IV. Officers and Duties A. The INC shall maintain the offices of Chair, Vice - Chair, and Secretary- Treasurer. The officers must be elected representatives from recognized neighborhood associations. The Chair shall be responsible for the operation of the INC and its officers pursuant to these Bylaws. This shall include setting; meeting agendas, conducting meetings, representing the INC at official functions, appointing; sub- committees, and generally overseeing the business of the INC. The Chair shall have the primary responsibility for leading the long -term and short -term planning efforts of the INC and shall also have specific duties as spelled out elsewhere in these Bylaws and delegated by the INC delegates. 2. The Vice -Chair shall, in the event of the absence or inability of the Chairman to exercise the office, become acting Chairman of the INC. 3. The Secretary- Treasurer shall be the official custodian of the records as required by the Bylaws of the INC. The Secretary- Treasurer shall produce all written communications as requested by the Chair or INC delegates. The Secretary - Treasurer shall record and maintain the minutes of all INC" meetings. 4. The Secretary- Treasurer shall have custody of all monies belonging to the INC and maintain an accurate accounting of all receipts and expenditures that have been generated through the INC. The Secretary- Treasurer shall provide a financial report to delegates of the INC at meetings as deemed necessary by the Chair and affix to the meeting minutes. The Secretary - Treasurer must be one of the officers who shall sign checks or drafts of the INC, if utilized. There shall be three (3) authorized signatures on the bankcard, if any, and two (2) authorized signatures on each check, if any. V. Executive Committee A. The Executive Committee shall be composed of all INC: officers, the Chair of any standing committee of the INC and the City Liaison. B. The Executive Committee may act on behalf of the INC between regular meetings on any matter deterrnined urgent. Any such action shall be reported at the next regular meeting of the INC and none of its actions shall conflict with actions taken or policies formulated by the INC. VI. Committees A. The Chair, with the approval of the majority of the delegates of the INC, may appoint standing committees to help conduct the business of the INC. The Chair of a standing committee shall serve as a voting delegate of the Executive Committee. B. Committee Chair shall report to the INC. These reports shall be entered into the minutes. V11. Elections and Officer Terms A. Elections of INC officers shall occur in the final meeting of the fiscal year held on the second Tuesday in the month of December, B. A nominating committee may be appointed by the Chair to propose, for the final meeting of the fiscal year, one or more eligible candidates from the INC for each office for the coming year. Nominations shall also be accepted fi - om the floor. 2