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Home My WebLink AboutDecember 20, 2010 Minutes MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA December 20, 2010 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, December 20, 2010. Present were Mayor Jeff Krauss, Commissioner Sean Becker, Commissioner Cyndy Andrus and Commissioner Chris Mehl, City Manager Chris Kukulski, Assistant City Manager Chuck Winn, City Attorney Greg Sullivan, Finance Director Anna Rosenberry and City Clerk Stacy Ulmen. * * Please refer to the audio recording of this meeting for additional detail. 0:02:57 A. Call to Order – Noon – Commission Room, City Hall, 121 North Rouse Mayor Krauss called the Meeting to order at noon. 0:03:00 B. Pledge of Allegiance and a Moment of Silence 0:03:46 C. Changes to the Agenda Mayor Krauss asked City Manager Chris Kukulski if there were any changes to the agenda. Mr. Kukulski stated no. 0:03:51 D. Public Service Announcement – City Hall Office Closures December 24th and December 31st (Ulmen) City Clerk Stacy Ulmen gave a PSA regarding the City Hall Office Closures on December 24th and December 31st due to the Holidays. 0:04:57 E. Authorize Absence of Commissioner Taylor 0:04:59 Motion and Vote to authorize the absence of Cr. Taylor. It was moved by Cr. Andrus, seconded by Cr. Becker to authorize the absence of Cr. Taylor. Those voting Aye being Crs. Andrus, Becker, Mehl and Mayor Krauss. Those voting No being none. The motion passed 4-0. 45 Minutes of the Bozeman City Commission Meeting, December 20, 2010 Page 2 of 5 0:05:16 F. Minutes – November 1, 2010 Minutes 0:05:18 Motion and Vote to approve the Minutes from November 1, 2010 as submitted. It was moved by Cr. Becker, seconded by Cr. Mehl to approve the Minutes from November 1, 2010 as submitted. Those voting Aye being Crs. Becker, Mehl, Andrus and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:05:29 G. Consent 1. Authorize Payment of Accounts Payable Claims (LaMeres) 2. Authorize Director of Public Service to execute approval of the Final Plat application No. P-10010 for the Norton East Ranch Major Subdivision, Phase 1 (Skelton) 3. Approve 2011 Liquor License Renewals (Neibauer) 4. Approve the Certification of Delinquent City Assessments to the Gallatin County Treasurer as submitted (Clark) 5. Approve Resolution No. 4305, authorizing City Manager to sign Change Order No. 18 for the Lower Yard Vehicle Maintenance and HRDC Bus Barn (Goehrung) 6. Approve the Building Division Monthly report detailing the Financial and Workload Position of the Building Inspection Division for the Month of November, Fiscal Year 2011 (Risk) 7. Approve a One-Year Preliminary Plat Extension for Baxter Meadows Subdivision, Phase 4, Application No. P-07011 (Skelton) 0:05:32 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 0:05:47 Motion and Vote to approve Consent Items G. 1-7. It was moved by Cr. Mehl, seconded by Cr. Andrus to approve Consent Items G. 1-7. Those voting Aye being Crs. Mehl, Andrus, Becker and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:06:08 H. Public Comment Mayor Krauss opened public comment. 46 Minutes of the Bozeman City Commission Meeting, December 20, 2010 Page 3 of 5 0:06:36 Heather Grenier, Public Comment Ms. Grenier from HRDC spoke regarding trying to put together a homeless warming shelter. They are asking that the City become a partner in the project. It will be a temporary shelter for the remainder of the winter months. A long term plan will be looked at. 0:08:05 Jennifer Smith, Public Comment Ms. Smith from the Bozeman Methodist Church spoke regarding the need for a warming shelter. There has been an increase in demand. They support the warming shelter. 0:09:05 Public Comment closed Mayor Krauss closed public comment. 0:09:12 I. Action Items 0:09:14 1. Presentation of Audit on Financial Statements for Fiscal Year 2010 (LaMeres) 0:09:23 Brian LaMeres, Controller Mr. LaMeres began the staff presentation regarding Presentation of Audit on Financial Statements for Fiscal Year 2010. He introduced Merrilee Glover from Junkermeir, Clark, Campanella & Stevens, PC. He gave a brief overview of what the financial statements are. 0:10:47 Merrilee Glover Ms. Glover spoke regarding the Independent Auditors Report. There is a clean opinion on the financial statements. She spoke regarding the Statement of Net Assets. There have not been a lot of changes. She spoke regarding the Post Employment benefits. They have increased. Most of the numbers are comparable and are located in the Management Analysis. She highlighted the Government activities and Business type activities. She spoke regarding the Statement of Activities. She spoke regarding the increase in Net Assets. 0:19:18 Ms. Glover Ms. Glover spoke regarding internal controls and the Compliance Report. There were no deficiencies reported. She spoke regarding compliance and that there were no material compliance findings. 0:24:02 Ms. Glover Ms. Glover spoke regarding the correction with the cost of services for the Library. She spoke regarding the procedures review for the Building Department. There were no exceptions identified. The audit went well. 0:32:01 Mr. Kukulski Mr. Kukulski spoke regarding depreciation numbers and useful lives of infrastructure. 47 Minutes of the Bozeman City Commission Meeting, December 20, 2010 Page 4 of 5 0:34:38 Public Comment Mayor Krauss opened public comment. No person commented. Mayor Krauss closed public comment. 0:34:55 Motion and Vote to accept the Comprehensive Annual Financial Report (CAFR) and results of the financial audit for fiscal year 2010 along with accompanying reports. It was moved by Cr. Andrus seconded by Cr. Becker to accept the Comprehensive Annual Financial Report (CAFR) and results of the financial audit for fiscal year 2010 along with accompanying reports. Those voting Aye being Crs. Andrus, Becker, Mehl and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:35:21 Mr. LaMeres Mr. LaMeres stated that the successful audit is the result of cooperation of all. 0:35:50 2. Re-appointments to the Cemetery Advisory Board (Kissel) 0:36:03 Motion and Vote to re-appoint the four members that have reapplied for the Cemetery board, Katherine Ball (City resident), Russ Tuckerman (County resident, Board chair), Gene Brooks (City resident) and Carl Craft (City Resident). It was moved by Cr. Mehl, seconded by Cr. Andrus to re-appoint the four members that have reapplied for the Cemetery board, Katherine Ball (City resident), Russ Tuckerman (County resident, Board chair), Gene Brooks (City resident) and Carl Craft (City Resident). Those voting Aye being Crs. Mehl, Andrus, Becker and Mayor Krauss. Those voting No being none. The motion passed 4-0. 0:36:23 J. FYI/Discussion 0:36:35 1. No Meeting on December 27th. 48 Minutes of the Bozeman City Commission Meeting, December 20, 2010 Page 5 of 5 0:36:40 2. Warming Center Cr. Mehl would like to add to the next Agenda the possibility of support of a warming center. There was a majority of the Commission that agreed. This item will be on the January 3, 2011 Agenda. 0:38:00 3. Clean Audit Mr. Kukulski spoke regarding another clean audit. The City has received clean audits for many years. 0:38:49 4. Recycling Mr. Kukulski spoke regarding the increase of recycling this week. He urged residents to help sort the materials or drop off at bins located around the City. 0:40:07 5. Last meeting of the year Mayor Krauss stated that this is the last meeting of the year. He thanked the Commission and Staff for all their contributions. 0:40:36 K. Adjournment Mayor Krauss adjourned the meeting at 12:39 p.m. ____________________________________ Jeffrey K. Krauss, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________. 49