HomeMy WebLinkAboutApprove Resolution No. 4307, Amending Resolution 4298, tech. assist for N7Rehab
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Keri Thorpe, Assistant Planner
Tim McHarg, Planning Director
Chris Kukulski, City Manager
SUBJECT: Amendment to Resolution 4298 to amend the Technical Assistance Grant
component of N7Rehab – A Redevelopment Incentive Grant Program for
the North 7th Avenue Urban Renewal District
MEETING DATE: January 3, 2011
AGENDA ITEM TYPE: Consent Item
RECOMMENDATION: Consider a motion to approve Resolution 4307 to amend the
Technical Assistance Component of the Redevelopment Incentive Program (“N7Rehab”) for the
North 7th Avenue Urban Renewal District
BACKGROUND: On November 1, 2010, the City Commission approved Resolution 4298
amending N7Rehab, to include a Technical Assistance Grant component. The program was
created to reduce blighting influences and to offset the costs of redeveloping a property within
the District in order to encourage private investment and stimulate economic and business
development. Eligible costs paid by the grant funds are those that implement the District Plan
and/or eliminate blight.
The Technical Assistance Grant component allows property owners to apply for funding to offset
the costs of the following professional services:
a. Site Planning and Master Site Planning
b. Building condition assessment in conjunction with exterior renovation or reuse
proposals for existing structures
c. Engineering and surveying services
d. Landscape Design
e. Preliminary Development Review
The Technical Assistance component, as originally drafted, stated that if the applicant is not
seeking Technical Assistance for preparation of a formal Preliminary Development Review
application, the applicant is required to submit an application for Informal Review with the
Development Review Committee (DRC) and Design Review Board (DRB) if applicable. At the
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Board’s regular meeting held on December 2nd, 2010, the NSURB voted in favor of amending
the definition of “Informal Review”. Rather than require an Informal Review with the DRC and
DRB, the Board amended the definition so that Planning Staff will conduct the Informal Review
and consult with other City Departments as needed. For additional information on the Technical
Assistance Grant Review Criteria and Applicant/NSURB responsibilities, see page 6 of
Attachment A (Amended).
Assistant City Attorney Tim Cooper was consulted during the drafting of program documents.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The fiscal effects were already considered with Resolution 4298. The
fiscal effects are unchanged with this amendment to the N7Rehab Technical Assistance Program
with the exception of a nominal reduction in application fees to the Planning Department.
Attachments:
Resolution number 4298
Resolution number 4307
Res 4307Attachment A
NSURB December 2, 2010 Draft Meeting Minutes
Report compiled on: December 22, 2010
66
w
Y
COMMISSION RESOLUTION NO 4298
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN
MONTANA AUTHORIZING THE ADDITION OF TECHNICAL ASSISTANCE
TO THE NORTH SEVENTH AVENUE URBAN RENEWAL DISTRICT
N7REHAB REDEVELOPMENT AND REHABILITATION INCENTIVE
PROGRAM N7REHAB
WHEREAS the Bozeman City Commission did pursuant to law on the 22 day of
August 2005 adopt Resolution Number 3 83 9 declaring that blighted areas exist in the portion of
the North Seventh Avenue Corridor and that rehabilitation redevelopment or a combination
thereof of the area is necessary and in the interest ofthe public health safety morals or welfare
of the residents of Bozeman and
WHEREAS The Bozeman City Commission did pursuant to law on the 27 day of
November 2006 adopt Ordinance Number 1685 defining the North Seventh Urban Renewal
District the District boundary creating a North Seventh Urban Renewal Board the Board
and authorizing the Board to act as the agency to exercise urban renewal powers and
WHEREAS the Board was appointed and developed a work plan and budget for
FY2011 and presented that plan to the Bozeman City Commission who did on the 2n day of
August 2010 approve the FY2011 Annual Work Plan and Budget for the North Seventh Urban
Renewal Board and
WHEREAS the FY2011 Annual Work Plan did include funding for N7Rehab a
Facade and Site Rehab Demolition and a Public Rightofway Improvements program
and
WHEREAS Section 7154288 MCA states Costs that may be paid by tax increment
financing allows the municipality to use tax increments to pay the following costs of or incurred
in connection with an urban renewal project 1 demolition and removal of structures 2
improvement of infrastructure 3 public improvements and 4 costs incurred in connection with
the redevelopment activities allowed under 7154233 and
1 of 2
67
WHEREAS as part of the FY 201 Work Plan and to fulfill the above statutory
requirements the NSURB developed a program for the granting of monies authorized by the
City Commission to redevelop and rehabilitate the District the name ofwhich program is the
North Seventh Avenue Redevelopment and Rehabilitation Incentive Program to be known as
N7Rehab and
WHEREAS the purpose of N7Rehab is to provide a program to encourage voluntary
repair and rehabilitation of commercial property within the District in accordance with the
provisions of the Montana Urban Renewal Law and
WHEREAS the City Commission on September 20 201 did adopt Resolution 4289
creating N7Rehab and
WHEREAS the NSURB wishes to add Technical Assistance as a component of
N7Rehab grant program
NOW THEREFORE BE IT RESOLVED by the City Commission of the City of
Bozeman Montana the City as follows
Section I
The NSURB is hereby delegated authority to administer the N7Rchab as set forth in
Attachment A amended to include a Technical Assistance Program to offset the cost of the
professional services needed to investigate property redevelopment and may enter into
agreements with Applicants necessary to accomplish the purposes of the program
PASSED AND APPROVED by the City Commission of the City of Bozeman Montana
at a regular session thereof held on the 1 1 day of November 201
JEFRii4k4CRAUssL
Mayor
AT40
S AC UL emc
City Cie
APRD ASTOFORM
UG SULLIVAN
City Attorney
FWITIN
68
COMMISSION RESOLUTION NO. 4307
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AUTHORIZING THE AMENDMENT OF THE TECHNICAL
ASSISTANCE COMPONENT TO THE NORTH SEVENTH AVENUE URBAN
RENEWAL DISTRICT N7REHAB REDEVELOPMENT AND
REHABILITATION INCENTIVE PROGRAM (“N7REHAB”).
WHEREAS, the Bozeman City Commission did, pursuant to law, on the 22nd day of
August 2005, adopt Resolution Number 3839, declaring that blighted areas exist in the portion of
the North Seventh Avenue Corridor and that rehabilitation, redevelopment, or a combination
thereof of the area is necessary and in the interest of the public health, safety, morals, or welfare
of the residents of Bozeman; and
WHEREAS, The Bozeman City Commission did, pursuant to law, on the 27th day of
November 2006, adopt Ordinance Number 1685 defining the North Seventh Urban Renewal
District (the “District”) boundary, creating a North Seventh Urban Renewal Board (the “Board”
or “NSURB”) and authorizing the Board to act as the “agency” to exercise urban renewal
powers; and
WHEREAS, the Board was appointed and developed a work plan and budget for
FY2011 and presented that plan to the Bozeman City Commission who did, on the 2nd day of
August, 2010, approve the FY2011 Annual Work Plan and Budget for the North Seventh Urban
Renewal Board; and
WHEREAS, as part of the FY 2011 Work Plan, the NSURB developed a program for
the granting of monies authorized by the City Commission to redevelop and rehabilitate the
69
District the name of which program is the North Seventh Avenue Redevelopment and
Rehabilitation Incentive Program (to be known as “N7Rehab); and
WHEREAS, the City Commission, on September 20, 2010 did adopt Resolution 4289
creating “N7Rehab;” and
WHEREAS, the City Commission, on November 1, 2010 did adopt Resolution 4298
adding Technical Assistance as a component of N7Rehab grant program; and
WHEREAS, the NSURB desires to amend the informal review process for Technical
Assistance Grants;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana (the “City”), as follows:
Section 1
The N7Rehab, administered by the North Seventh Urban Renewal Board, is hereby
amended by modifying the definition of informal review, by deleting the Development Review
Committee requirement within the Technical Assistance Grant, and defining informal review as
review by planning office staff, as set forth in Attachment “A.”
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana,
at a regular session thereof held on the 3rd day of January, 2011.
____________________________________
JEFFREY K. KRAUSS
Mayor
ATTEST:
____________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
____________________________________
GREG SULLIVAN
City Attorney
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Attachment A - Resolution No. 4307 1
ATTACHMENT A (Amended December 22, 2010)
N7Rehab
Through N7Rehab, NSURB provides grants to foster voluntary rehabilitation of eligible commercial
properties for the elimination of blight in the North 7th Avenue Corridor. Assistance is available for
construction activities such as 1) demolition, 2) facade/site improvements (including but not limited to
façade enhancements, signage, and landscaping) and 3) streetscape enhancements for existing age
obsolescent developments in the North 7th Urban Renewal District. Technical Assistance funding is also
available for professional services such as site planning, engineering and surveying.
North 7th URBAN RENEWAL DISTRICT
North 7th Commercial Rehabilitation Incentive Programs (N7Rehab)
INTRODUCTION
The Bozeman City Commission has authorized the North 7th Urban Renewal Board (NSURB) to implement
and administer the N7Rehab in the North 7th Urban Renewal District. Through N7Rehab, the NSURB may
award grants for the rehabilitation of commercial properties. These grants are dispersed at the completion of all
improvements associated with the project.
Applications for N7Rehab grants in the North 7th Urban Renewal District are subject to program eligibility
criteria and project guidelines listed below. In addition, project applications will be accepted and processed in
the order in which they are received and approved based on the availability of funds for the program.
PROGRAM OBJECTIVES
The primary objective of the N7Rehab is to provide a program to encourage voluntary repair and rehabilitation
of commercial property within the North 7th Urban Renewal District (hereinafter referred to as the “District”) in
accordance with the provisions of the Montana Urban Renewal Law (7-15-4209 and 7-15-4288, M.C.A.).
Additional objectives are to:
• Encourage private investment in commercial property in the District through the use of public
incentives;
• Expand the property tax base in the District through private investment in income producing
properties;
• Stimulate economic and business development within the District; and
• Reduce blighting influences in the District
The grants are awarded at the discretion of the NSURB based upon review of the Applicant's compliance with
program objectives, eligibility requirements, and eligible construction activities.
N7Rehab offers assistance to property owners in the District in the rehabilitation of their property and tenant
businesses with a lease period equal to 5 or more years. The program provides grants for costs used for eligible
improvements in the District.
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Attachment A - Resolution No. 4307 2
ELIGIBILITY REQUIREMENTS FOR CONSTRUCTION ACTIVITIES
The following eligibility requirements have been established to accomplish N7Rehab objectives in the repair,
maintenance or renovation of the exterior of buildings and deteriorated sites. Application forms are obtained
from the Bozeman Department of Planning and Community Development, and must be completed in their
entirety before the project will be considered. See page six for information on Technical Assistance Grants.
1. The project property must be located within the North 7th Avenue Tax Increment Finance (TIF)
District. A detailed map of the district can be found at www.bozeman.net
2. Maximum grant award is set every fiscal year. For FY2011 the maximum award is $50,000 or 15%
of the total project cost, whichever is less. If seeking a grant solely for demolition, the grant award
may total up to 50 percent of the eligible demolition costs or $25,000, whichever is less.
3. All projects must be reviewed by the NSURB, and the award amount is at the discretion of the
NSURB.
4. This is a reimbursement program for ELIGIBLE CONSTRUCTION ACTIVITIES (See Eligible
Construction activities and Applicant and NSURB Responsibilities below).
5. All building and site improvements must be completed within one year of approval. Extensions may
be granted by NSURB. Funds will not be disbursed until a Certificate of Completion is issued by
NSURB staff AND Certificate of Occupancy is issued by the Building Division.
6. All commercial property within the District is eligible for this program with the exception of
publicly owned buildings. For the purposes of this program, residential buildings with five or more
units will be considered commercial properties. All applications will be reviewed in the order in
which they are received by the NSURB. Projects along N. 7th Avenue will be given priority at this
time.
7. The Applicant's equity contribution to the project, the total expenditures for eligible improvements
and the commitment to undertake improvements or assume other development costs which are
ineligible for NSURB assistance will factor into the funding determination made by NSURB.
Generally, total project costs must be greater than or equal to $200,000, or $150,000, if a public
access easement is granted for sidewalk and streetscape improvements. Smaller projects may be
considered if the project eliminates a significant blighting factor from the District.
8. Eligibility is extended to property owners of record or tenants with a lease period equal to 5 or more
years. Tenants must submit written approval of the property owner and evidence of their leasehold
interest.
9. Special Improvement District and property tax assessments of the property to be rehabilitated must
be paid to date.
10. Applicants must submit rehabilitation plans for review to the Bozeman Department of Planning and
Community Development. The NSURB staff will review the list of TIF eligible components of the
project. Only those components that demonstrate a reduction in a blighting factor listed in the Blight
Report adopted by Resolution 3839 may qualify for N7Rehab funds. These factors have been listed
as eligible items in this program description.
11. Applicants must fully satisfy any other outstanding requirements related to NSURB funded projects
before they are eligible to submit another application.
12. All TIF eligible expenditures must be itemized by materials and labor. Construction estimates must
be obtained from a licensed and bonded contractors, independent of the project, and submitted with
the application. Receipts or comparable documentation will be required for all work undertaken to
allow monitoring of actual costs of eligible project improvements.
13. Building façade improvements must meet the standards described in the Bozeman Design Objectives
Plan. Design Review Staff or the Design Review Board may assist in determining the eligibility of
costs associated with building design improvements.
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Attachment A - Resolution No. 4307 3
14. The property must currently be in commercial use or a legally binding commitment must exist, such
as an executed lease agreement, before the grant may be awarded. Evidence of these commitments
must be submitted.
ELIGIBLE CONSTRUCTION ACTIVITIES
IMPORTANT: To insure compliance with program objectives and design criteria of the North 7th Urban
Renewal Board and the North 7th Design and Connectivity Plan, all construction undertaken pursuant to the
N7Rehab must be in accordance with a design that has been reviewed and approved by the City of Bozeman
through the Sketch/Site Plan and Certificate of Appropriateness review process as outlined in Chapters 18.30
and 18.34 of the Bozeman Municipal Code (BMC). The Applicant must also obtain all applicable permits and
comply with all municipal ordinances and building codes.
Demolition
Eligible activities under the Demolition Fund include the following:
1. Total demolition and removal of one or all structures on a property, including foundations and other
poured concrete associated with the building(s) being removed
2. Demolition of non-conforming signage
Ineligible activities:
• Partial demolition
• Removal and mitigation of contaminated soils
• Site grading
Facade/Site Improvements
N7Rehab is designed to address the need for rehabilitation of commercial property facades and deteriorated
buildings and/or non-compliant site elements. All applications must address facade improvements or
deteriorated/non-compliant site elements to be eligible for N7Rehab funds. Eligible activities under
Facade/Site Improvements Fund include the following:
1. Improvements to deteriorated buildings through the modification of exterior elements, including but not
limited to, walls, windows, doors, appurtenances and architectural features, signs and awnings. Façade
improvements must conform to the Bozeman Design Objectives Plan.
2. Exterior improvements for disabled citizens including but not limited to ramps, doors, kick plates,
automatic door openers, walks, guardrails, non-slip materials and level platforms at doors.
3. Replacement of non-compliant signage with compliant signage
4. Landscaping improvements incorporated into a public space such as a parking lot
5. Parking lot improvements which include improvements to pedestrian connectivity and/or ADA
accessibility parking and building access
6. Parking lot surfacing and curbing improvements when included with a reduction in drive accesses and/or
a new shared parking arrangement between adjacent businesses
7. Storm water facility improvements
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Attachment A - Resolution No. 4307 4
8. Architectural and engineering assistance and design review fees are eligible but may not exceed 10%
percent of the eligible construction costs or $5,000, whichever is less.
The following activities are ineligible for funding through the N7Rehab:
• New construction or additions;
• Re-roofing, unless to improve a roof covering which is highly visible from the public right-of-way;
• Building improvements not visible from a public right-of-way;
• Interior rehabilitation;
• Property acquisition;
• Structural elements not related to exterior improvements;
• Work initiated prior to necessary program approvals.
The N7Rehab is not intended to discourage an applicant from making improvements to the interior of their
building, but such improvements are not directly related to blight reduction and so shall not be entitled to TIF
funding.
Streetscape Enhancement
The District Plan calls for improvements to pedestrian connectivity, installation of boulevard landscaping,
improved street and pedestrian lighting and correction to non-compliant accesses onto N. 7th Avenue. As
such, the NSURB has made funds available to assist property owners with these improvements. If located
within the public right-of-way, projects eligible for Streetscape Enhancement Funding include
1. Curbing associated with reduction in number or width of accesses onto N. 7th Avenue
2. Storm water drainage and treatment improvements in the event the City requires such improvements be
made for project approval
If located in a public right-of-way or public access easement, eligible Streetscape Enhancements include
1. Purchase and installation of District street and/or pedestrian lighting
2. Landscaping improvements
3. Sidewalk construction and repair
4. Installation of ADA sidewalk ramps
5. Curb construction associated with sidewalk or landscaping improvements
6. Installation of tree grates
IMPORTANT: The responsibilities outlined below reflect the general process to be followed to insure
application approval and compliance with program objectives. Maintaining close coordination between the
participants will expedite the review and approval of the application.
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Attachment A - Resolution No. 4307 5
APPLICANT RESPONSIBILITIES
The successful Applicant for NSURB assistance must undertake the following responsibilities pursuant to the
N7Rehab Program.
1. Applicant completes N7Rehab and City of Bozeman Site Plan (or Sketch Plan) application materials
and complies with all application requirements as established by the Department of Planning and
Community Development (DPCD. These materials are provided to the NSURB for review and
approval, so ten (10) additional copies of the application are required to facilitate the review process.
NSURB staff and/or Planning staff will provide informal assistance to the Applicant in completing
the necessary forms and developing a project design that is in compliance with program objectives.
Architectural, Landscaping and Engineering (if applicable) drawings must be provided by the
applicant. Final Architectural Design Review authority will be Design Review Staff within the
Department of Planning and Community Development and/or the Design Review Board (if
applicable).
2. Applicant provides cost estimates as required by the N7Rehab application process.
3. Applicant will attend the scheduled NSURB monthly meeting to provide the Board with information
on the project.
4. The N7Rehab process does not absolve the applicant of having to apply for deviations and/or
variances if required by the established plan review process.
5. Applicant provides copy of signed bid contract and enters into a Participation Agreement with
NSURB.
6. Applicant will provide receipts/invoices for all work undertaken with N7Rehab funding to allow
monitoring of actual costs of N7Rehab eligible improvements.
7. Applicant is responsible to review the rehabilitation work and upon completion will submit an
application for Final Occupancy through the Bozeman Building Division. NSURB staff will
determine if the rehabilitation work has been completed satisfactorily and recommend or deny
approval for Certificate of Completion to the NSURB. Certificates of Completion will not be granted
until ALL work funded by the grant is completed.
8. An improvements agreement and financial guarantee may be required to obtain occupancy as
directed by the Planning Department. Pending grant awards may not be used as a financial
guarantee.
9. The applicant may be required to provide a financial statement to demonstrate sufficient financing
for the project has been secured.
NSURB RESPONSIBILITIES
1. NSURB staff reviews the application and determines eligibility. The application will also be
reviewed against the N7Rehab Project Review Criteria.
2. NSURB staff prepares a report for the Board and distributes the report to Board members 5 working
days prior to the next regularly scheduled monthly meeting.
3. The Board reviews the application for funding eligibility, reviews the fund request and votes to
approve, deny or approve a modified award.
4. NSURB staff prepares the Participation Agreement (to include a list of approved eligible
improvements receiving funding) for signing.
5. NSURB staff tracks receipts/invoices for completed N7Rehab eligible improvements
6. NSURB staff closes out the application upon satisfactory completion of the project and submits
NSURB CERTIFICATE OF COMPLETION to be signed by the NSURB Chair.
7. NSURB staff sends a request to the City Finance Department to release funds to the property
owner/lease holder.
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Attachment A - Resolution No. 4307 6
TECHNICAL ASSISTANCE GRANTS
To encourage property owners, tenants and site developers to redevelop commercial properties within the N. 7th
Ave Urban Renewal District, the NSURB has set aside funds so that interested parties may apply for funds to
offset the cost of the professional services needed to investigate property redevelopment. Funding for the
following services may be available for vacant or deteriorated properties along the N. 7th Avenue Corridor.
Funding:
The TIF Board will hold $36,000.00 in reserve that will fund approximately 400 professional hours using a
value of up to $90.00 per hour. Individual grant award amounts are discussed below.
Technical Assistance Grant Criteria:
The Technical Assistance grant will provide a maximum of $7,200.00 per property (or properties in contiguous
use) for professional architectural, design, or engineering assistance for preliminary design assistance. Grants
for technical assistance may be awarded to complete the following:
a. Site Planning and Master Site Planning
b. Building condition assessment in conjunction with exterior renovation or reuse proposals for
existing structures
c. Engineering and surveying services
d. Landscape Design
e. Preliminary Development Review
The services provided will result in project proposals that are consistent with the following documents:
· Design and Connectivity Plan for the North Seventh Avenue Corridor
· Bozeman Design Objectives Plan
· Title 18 of the Bozeman Municipal Code
· Bozeman Community Plan
These documents are available at www.bozeman.net
No applicant for a technical assistance grant may be directly involved in providing the services secured by the
grant. “Directly involved” means the person or entity is responsible or shares responsibility for conducting the
service or evaluating plans or has a tangible or intangible personal or financial interest in the service transaction.
Review Process:
Grant Applications will be reviewed by NSURB staff under the supervision of the NSURB. Staff will review
applications on a first come, first served basis for the duration of funding availability. The service provider
must demonstrate that they are qualified to perform the work. Accreditations and/or experience in providing
such services will be considered. Projects that are recommended for approval will be submitted to the Board for
final approval. The decisions made by the NSURB are final.
An application for Development Review shall be submitted to the DPCD as a requirement of the grant award.
Application fees and procedures for formal Development Review applications, as set by the City Commission,
shall apply and may be paid out of the grant award if requested in the grant application and awarded by the
NSURB. At a minimum, an application for Informal Review shall be submitted to the DPCD for NSURB
Planning staff to review. There are no application fees for the Informal Reviews conducted for N7Rehab
Technical Assistance Grant recipients.
The receipt and completion of a Technical Assistance grant does not obligate the applicant to continue with the
project.
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Attachment A - Resolution No. 4307 7
APPLICANT RESPONSIBILITIES
The successful Applicant for NSURB assistance must undertake the following responsibilities pursuant to the
N7Rehab Technical Assistance Program.
1. Application and supporting documentation is submitted to the DPCD.
2. Applicant signs Letter of Acknowledgement stating that the professional services provided will
result in proposals consistent with the grant criteria.
3. If the applicant is not seeking Technical Assistance for preparation of a formal Preliminary
Development Review application, an application for Informal Review must be submitted to the
Department of Planning and Community Development demonstrating that the professional services
were completed as awarded by the grant. Drawings shall be to scale.
4. Once the Informal Review is complete, and the review criteria have been satisfactorily met, the
applicant will provide receipts/invoices verifying the cost of the professional services provided.
NSURB RESPONSIBILITIES
1. NSURB staff reviews the application and determines eligibility.
2. NSURB staff prepares a report for the Board and distributes the report to Board members 5 working
days prior to the next regularly scheduled monthly meeting.
3. The Board reviews the application for funding eligibility, reviews the fund request and votes to
approve, deny or approve a modified award.
4. NSURB staff prepares a Letter of Award
5. NSURB Planning staff reviews the Informal Application materials and consults with other City
Departments (Engineering, Fire, Building, etc.) as needed and reports their findings to the applicant
and NSURB.
6. Upon completion of grant requirements, staff sends a request to the City Finance Department to
release funds to the property owner/lease holder.
Technical Library:
Upon completion, the Informal Review application will remain on file in the DPCD as a reference for those
seeking information on redevelopment of site.
Release of funds:
As with other N7Rehab Programs, the Technical Assistance component is a reimbursement program. No funds
will be disbursed until all the grant criteria have been satisfactorily met. In addition to completing the
Development Review (Formal or Informal), the applicant will submit an invoice for the hours worked at the rate
stipulated by the award agreement. Payment will be made to the property owner or lease holder for the hours
worked on the project. Payment will not exceed the maximum award amount. Neither the City nor the NSURB
shall incur any obligation for professional services secured by property owner in furtherance of the application.
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Disclaimer:
Neither the NSURB nor the City of Bozeman shall be responsible for the planning, design, or construction
proposed by any work conducted as part of N7Rehab. No warranties or guarantees are expressed or implied by
the description of, application for, award of or participation in N7Rehab.
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Attachment A - Resolution No. 4307 8
Time Frame:
Grants will be available through June 30, 2011 or until funding is depleted. The Program will be re-evaluated
annually and considered for funding.
Applying:
Applicants are advised to submit a complete application and all supporting materials per the instructions in this
packet and per the Department of Planning and Community Development’s application requirements for plan
review. Incomplete applications will not be reviewed.
DELEGATION OF AUTHORITY
The NSURB is, hereby, delegated authority to administer the N7Rehab as set forth in this application packet
and Resolutions 4289 and 4298 and may enter into agreements with Applicants necessary to accomplish the
purposes of the program.
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Attachment A - Resolution No. 4307 9
N7rehab Project Review Criteria
Project Name: ______________________________________________________________________
Does the project address conditions of blight?
1. Does it lack or have inadequate or age obsolescent public improvements? How does the project
address…
a. Lack of or poor storm water facilities?
b. Missing or poor sidewalk condition?
c. Landscaping in public right-of-way that’s missing or in poor condition?
d. Lack of coordinated parking lot approaches?
e. Parking lot access issues (excessive in number and/or width)?
f. Encroachments into the public right-of-way?
g. Curb and gutter in poor condition?
2. Is it an age obsolescent building/site? How does the project address…
a. non-compliant signage?
b. lack of paving or poor condition of paving in the parking area?
c. ADA compliance issues?
d. landscaping, missing or out of compliance?
e. Parking circulation issues, such as backing into the public right-of-way?
f. The lack of storm water control?
3. Is the building/site currently vacant?
4. Is it converting a building/site from a non-conforming B-2 District Use to a conforming use?
Does it meet the guidelines of the District Plan?
1. Does it meet the site and building level objectives (p.2) of the Design and Connectivity Plan for the
North 7th Avenue Corridor (DCP) by
a. Encouraging the rehabilitation and redevelopment of parcels that are underutilized or do not
meet current standards;
b. Establishing a stronger relationship between buildings and the street by providing pedestrian
connections and orienting buildings to the street;
c. Incorporating pedestrian amenities and landscaping in existing developments as well as in new
ones; and/or
d. Incorporating public art in small pocket parks and plazas?
2. Does it meet the site and building related corridor goals (p.5) of the DCP?
a. Strengthen the corridor as a neighborhood service center by providing
i. Double fronting building
ii. Pedestrian connection to public right-of-way and on-site bicycle facilities
iii. Landscape buffers when adjacent to residential neighborhood
b. Does the proposal improve the aesthetic experience by strengthening the appearance, character
and feel of the building through the application of guidelines from the Bozeman Design
Objectives Plan
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Page 1 of 3
Unapproved minutes from December 2, 2010 board meeting
held at the Stiff Building, upper conference room
TO DO List: Everyone attend January 6 board meeting
Keri take revised TAG language to legal counsel;
Invite Brett Potter to January meeting to present
both TAG applications
Scott rework bus shelter project and put out for 2nd bid
Dustin put Phase II RFP out for bid
Attendance: Kevin Cook, Taylor Lonsdale, Dustin Johnson, Keri Thorpe, Michelle
Wolfe, Susan Fraser, Andrew Cetraro, Jeff Krauss, Scott Hedglin, Mike
Hope, Carl Solvie, Susan Riggs
Call to Order – Michelle called to order at 4:35pm
Public Comment – Tim Stefan presented the fairgrounds’ master plan in an effort to
request $10,000-$15,000 to complete the trail from North 7th along Tamarack to the
grounds. Discussion. Keri will ask Ron Dingman how much CTEP match will be,
noting we could amend current work plan or wait until June to include in the FY12
budget.
Note: Keri emailed NSURB on December 6, reporting her conversation with Ron,
“…Using the current cost estimate, the 13.42% cost share to be provided by the City
(or District) is $14,100”.
Meeting Minutes
Scott motioned to approve October 7 and November 4 meeting minutes. Carl seconded
the motion. All in favor.
District Development Review Applications currently under review in the
Planning Department
Chris Saunders presented the Poindexter site (MMRC/Reistad property just north of
Big O Tires) noting it looks like a clean application and due process requires bringing
before NSURB. The project is a store front with a loading dock, an Aaron’s furniture
store. This will be the 5th store in the state and the existing house will be used as the
statewide corporate office.
Project architect, Keith Redfern, in the audience. Mike Hope offered to Keith the option
of sharing the back alley entrance if they would share trash dumpsters. Chris stated
he has no concerns with this project. Taylor suggested getting SILD covered in the
paperwork so will be one less owner to approach when lighting district is actually
updated. Discussion. Christ finished by noting final decision is due by December 25,
hopefully sooner.
TAG, how the process works or what our priorities are in how we award them
Keri handed out a quick reference sheet. Discussion. If popular program board can
amend FY11 work plan so can award more Tech Assistance Grants as we have already
received four applications and the budget allows for five. Mike commented on the
process and mentioned the potential of hiring a part-time person to manage the
applications, taking the planning office out of the process.
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Michelle asked Jeff about the planning office budget, considering all of the activity on
North 7th, is it time for the board to hire staff? Jeff noted the two sides of the coin, the
tension between engineering and entrepreneurial, the DRC requirement will reduce
the risk but being risky might be the way the board wants to go with these grants.
Discussion.
Keri spoke up about the infancy of the grant program and the early comments by
board members about frustration in the planning review process too costly, spending
money only to get shot down. She went on to give example of why she thinks the
informal review process is necessary, i.e. signage in noncompliance, and how the
discussion can nip problems early and allows staff to offer alternatives. She also noted
the definition of urban renewal includes language “…changes within regulations”.
Mike replied with the example of the F&H Building and the original concept for a 10-
12 story site, noting the DRC is an intimidating process. Jeff said the basic idea of the
TIF, as a cure to blight, is to incentivize public interest.
Discussion continued including point that adversarial situations should not happen.
Michelle noted nobody will come forward with bad work. Mike suggested making the
DRC a voluntary step in the TAG process. Keith Redfern, audience member, spoke up
about the TAG applicants, saying $7200 is not much but it does allow a great start in
offering ideas to clients, a chance for opportunities. Discussion. Michelle restated TAG
is creative seed money. More discussion. Andrew spoke in support of the frustration of
the DRC process. Tim McHarg, director of the Planning office, also in the audience,
spoke up to say TIF is not just property owner taxes but a situation in which the
citizens said district can keep these taxes to use for incentive. He went on the say
important to liaison with planning office as it offers and invaluable interface with
talented designers, a chance to make certain regulations help not hinder.
Discussion continued. Tim also noted DRC is not necessary with Keri and Dustin on
staff and taking first-look at each application. Kevin agreed. Discussion included
changing language in the grant. Scott spoke up noting money is going to be well-spent
but there needs to be a safeguard against ‘joe schmo’. Keith Redfern spoke to his
experience with and the value of informal help from Keri and Dustin. Keri noted TAG
is available for preliminary review costs, i.e. going before the DRC/DRB for approval of
a project.
Discussion ended with the decision to remove DRC requirement from the TAG,
counting on Keri and Dustin to review and note approval or problems before
presenting to the board for vote. Susan Fraser made the motion to amend the
definition of informal review and to delete the DRC requirement within the TAG grant,
with informal review being defined as review by planning office staff, and to forward
the revised language to the commission for their next meeting as a consent item. Carl
Solvie seconded the motion. All in favor. Keri will take language change to legal
counsel Tim Cooper as he will need to amend Resolution 4298 (N7Rehab) to reflect the
definition of Informal Review.
N7Rehab applications
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Keri noted she will send a letter of acknowledgment to each approved applicant, a
document that requires signature and rehashes the requirement of the grant. She also
noted that when we finally do receive applications for $50K projects then a
participation agreement with the city will be required.
Keri presented the four applications for consideration of approval:
Nelson (Quonset hut) property – Kevin made the motion to approve and Carl
seconded. All in favor;
416 N 7th (north of Papa John’s) – Keri doesn’t believe warrants full amount but
suggests awarding $3600. Kevin made the motion to approve as suggested and
Carl seconded. All in favor;
Gallatin Valley Furniture – discussion as application was confusing as to what
truly wanted. Board wants Brett, the architect, to present the project at the
January meeting. Item open and continued; and
Griffin at N7 (old vet site) – Scott thought three items unacceptable. Board
wants Brett, architect on this project as well, to delete those three items from
the application and to present the project at the January meeting. Michelle
made the motion for conditional approval and Carl seconded. All in favor.
Attendance issues
Discussion. Keep to first Thursday and 4:30pm start time, and work toward efficiency,
i.e. keeping meetings to an hour/1.5 hours.
Easement correction
Carl and Dustin reported easement resubmitted to clerk’s office.
Bus shelter update
Scott reported two bids came in and both priced higher than community grant
awarded for the project. To move forward, Scott went on to say, NSURB would have to
cover the cost difference of $8K. Discussion. Scott will rework, ‘take the candy off’, and
reissue for bid in hopes of getting lower bid.
Phase II improvements RFP
Dustin ready to post with a January 8 deadline. Staff wants D. Arkell and J. Van
Delinder on the selection committee. Michelle wants to be on the selection committee
and any other board members that can participate. Susan Fraser made the motion to
approve the RFP for Phase II improvements. Kevin seconded the motion. All in favor.
Website update
Keri said needs more work.
FYI
none
Adjournment
Michelle adjourned the meeting at 6:55pm
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