HomeMy WebLinkAboutAdopt the Water Impact Fee Fund within the Recommended CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of Parts of the Recommended Capital Improvements Plan (CIP)
for FY2012-2016 – WATER IMPACT FEE FUND
Item Type: Consent
MEETING DATE: January 3, 2011
RECOMMENDATION: Adopt the attached portion of the Capital Improvements Plan for
FY2012-2016 for the Water Impact Fee Fund
BACKGROUND: On December 13, 2010, we presented and discussed the attached plan for
capital projects paid for with Water Impact Fees. As a result of that meeting the following items
were changed:
1. The description of item WIF01 – Sourdough Dam now reads: Mystic Lake Dam
historically diverted water for municipal and irrigation rights but was breached in 1985 to
prevent catastrophic failure as a matter of public safety. These municipal and irrigation
rights have been rendered useless because the diversion and storage facilities historically
tied to these rights no longer exist. In order to perfect these rights and put them to
beneficial use, a new dam/reservoir is needed in conjunction with successful modification
of the existing rights to tie them to the new facility. In 2009, the city contracted with a
team led by Great West Engineering to identify and categorize the myriad issues related
to developing a new dam/reservoir in the Sourdough Creek drainage. An overall
development plan will be delivered by the consultant team in the first quarter of 2011.
The plan will serve as a ‘roadmap’ to establish future cost, scope, and schedule for dam-
related CIP items.
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2. The title of item WIF09 - Water Supply Expansion Study, has been changed to
“Integrated Water Resources Plan.”
3. The description of item WIF09 now reads: “The plan will address water supply planning
in a comprehensive fashion in an effort to maintain an adequate and dependable water
supply at all times present and future. The Integrated Water Resources Plan provides a
means of tying all water supply related issues together. It is intended to be an open and
participatory process aimed at formulating cost-effective, well thought out, and publicly-
acceptable water supply solutions. All potential sources of new supply will be rigorously
characterized and evaluated against decision-making criteria established within the plan.”
Advisory Committee: The City’s Impact Fee Advisory Committee (IFAC) met on November
18th and November 23rd to develop and discuss these recommended schedules. The committee
currently does not contain a quorum, so these recommendations were not formally voted on.
FISCAL EFFECTS: This step in the process has no immediate fiscal effect – although
scheduled impact fee projects may be eligible for impact fee credits under BMC 3.24.100. Once
adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended
Budget for FY12.
ALTERNATIVES: The attached plan can be modified, or not adopted at all.
Report compiled on: December 22, 2010
Recommended – Water Impact Fee CIP
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Water Impact FeeCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 7,791,000$ 7,513,250$ 2,667,250$ ‐$ (0)$ (0)$ Plus: Impact Fee Revenues Dedicated to CIP 475,000$ 404,000$ 408,040$ 416,201$ 424,525$ 433,015$ Less: Scheduled CIP Project Costs (752,750)$ (5,250,000)$ (3,075,290)$ (416,201)$ (424,525)$ (433,015)$ Projected Year‐End Cash Dedicated to CIP 7,513,250$ 2,667,250$ ‐$ (0)$ (0)$ (0)$ Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Water Impact Fee Revenues 400,000$ 400,000$ 404,000$ 408,040$ 416,201$ 424,525$ Estimated Annual Increase 0.0% 1% 1% 2% 2% 2%Total Estimated Revenues 400,000$ 404,000$ 408,040$ 416,201$ 424,525$ 433,015$ Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Water Capacity Expansion CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP 400,000$ 404,000$ 408,040$ 416,201$ 424,525$ 433,015$ 50,000,00045,000,00040,000,00035,000,00030,000,00025,000,00020,000,00015,000,00010,000,0005,000,0000FY12 FY13 FY14 FY15 FY16 UnscheduledWater Impact Fee Projects 122
CIP PROJECT FUNDPROJ.DEPARTMENPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Impact Fees WaterW07WATER IFWATER TREATMENT PLANT 22MG MEMBRANE PLANT$5,000,000$3,075,290WIF01WATER IFSOURDOUGH CREEK DAM$19,750,000WIF03WATER IF5.3MG CONCRETE WATER STORAGE RESERVOIR$5,300,000WIF05WATER IFREDUNDANT TRANMISSION MAIN FROM WTP$21,680,000WIF07WATER IFGRAF STREET EXTENSION$150,000WIF08WATER IFWATER TREATMENT PLAN DEBT SERVICE PAYMENT$416,201$424,525$433,015WIF09WATER IFIntegrated Water Resources Plan$250,000Summary for Impact Fees Water (7 items)Totals by year:$5,250,000 $3,075,290 $416,201 $424,525$433,015$46,880,000FY12FY13FY14FY15FY16Unscheduled123
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF01
DEPARTMENT
WATER IF
PROJECT NAME
SOURDOUGH CREEK DAM
FY12 FY13 FY14 FY15 FY16 Unscheduled
$19,750,000
DESCRIPTION OF PROJECT
Mystic Lake Dam historically diverted water for municipal and irrigation rights but was breached in 1985 to prevent catastrophic
failure as a matter of public safety. These municipal and irrigation rights have been rendered useless because the diversion and
storage facilities historically tied to these rights no longer exist. In order to perfect these rights and put them to beneficial use, a
new dam/reservoir is needed in conjunction with successful modification of the existing rights to tie them to the new facility. In
2009, the city contracted with a team led by Great West Engineering to identify and categorize the myriad issues related to
developing a new dam/reservoir in the Sourdough Creek drainage. An overall development plan will be delivered by the
consultant team in the first quarter of 2011. The plan will serve as a ‘roadmap’ to establish future cost, scope, and schedule for
dam-related CIP items.
ALTERNATIVES CONSIDERED
The Facility Plan explores many options for additional future water in Section 3.C.
ADVANTAGES OF APPROVAL
Additional water is secured to meet future resident needs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Unknown at this time.
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
124
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF03
DEPARTMENT
WATER IF
PROJECT NAME
5.3MG CONCRETE WATER STORAGE RESERVOIR
FY12 FY13 FY14 FY15 FY16 Unscheduled
$5,300,000
DESCRIPTION OF PROJECT
According to the 2007 Water Facility Plan, a new 5.3MG partially buried concrete water storage reservoir was to be constructed
by 2017. Given the recent slow-down in growth, we anticipate needing the tank some time after 2017. The proposed location of
the reservoir is on City property adjacent (to the North) of the proposed new Hyalite/Sourdough water treatment plant.
This reservoir is sized to meet the City’s storage needs up to 2025, assuming a 5% annual growth rate.
Locating the storage reservoir at the recommended site will raise the hydraulic grade line in the City’s water system, which will
increase pressure for the southern part of the City and will allow future development to occur in the south on a gravity system.
ALTERNATIVES CONSIDERED
The water facility plan reviewed numerous options. This is the preferred alternative of the adopted plan.
ADVANTAGES OF APPROVAL
Increased water storage to meet the needs of our growth community, and the requirement of MDEQ. Increased system water
pressure in the southern part of the City.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Requires minimal operation and maintenance. Checking of valves, level sensors and vents on an annual basis and diver inspection
and vacuuming every five years. Estimated at $4,000 annually.
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
125
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF05
DEPARTMENT
WATER IF
PROJECT NAME
REDUNDANT TRANMISSION MAIN FROM WTP
FY12 FY13 FY14 FY15 FY16 Unscheduled
$21,680,000
DESCRIPTION OF PROJECT
The Water Facility Plan identifies this project as the most critical redundancy issue in the City’s water distribution system.
4,525 N/A 12" Install New 12" $ 911,335
2,636 N/A 24" Install New 24" $ 1,101,716
5,154 N/A 36" Install New 36" $ 3,481,785
17,093 N/A 48" Install New 48" $16,187,712
Total Project Cost $21,682,548
The precise location of the required mains is somewhat flexible, but in general will be from Wagonwheel road (extended) in S.
19th to Goldenstein to South 3rd to Nash Road (see exhibit 5.B.3 of the facility plan). Given the priority of the Water
Treatment Plant project, the City is not currently planning to complete these projects.
ALTERNATIVES CONSIDERED
Do not build redundant transmission main.
ADVANTAGES OF APPROVAL
The city will be assured that water can be supplied even if one transmission main sustains damage and is offline for a number of
days. The City receives the majority of its water from the Water Treatment Plant through an existing 30 inch concrete
transmission main. If this main is off-line for any reason, the City will need to rely on storage from its three reservoirs. At 2005
water demand levels, storage reserves would be depleted in three days during the average day demand, and in 24 hours during
the maximum day demand. Not only will a second transmission main provide the security of redundancy if the existing 30-inch
main is removed from service, but the existing 30-inch main is expected to reach capacity by the year 2020.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water
Utility will see incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile
maintained annually.
FUNDING SOURCES
Impact Fee eligible portions are related to improvement costs beyond an 8” line capacity. At this point in time, it is estimated
that the 12” and 24” lines are most likely to be built within the next 5 years; the cost of over-sizing those lines would be eligible
for impact fees and is estimated to total $1,874,886. Given the priority of the Water Treatment Plant project, it’s relative size
and scope, these improvements have been moved to “unscheduled.”
New
Replacement
Equipment
Project
126
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF07
DEPARTMENT
WATER IF
PROJECT NAME
GRAF STREET EXTENSION
FY12 FY13 FY14 FY15 FY16 Unscheduled
$150,000
DESCRIPTION OF PROJECT
This project is to extend Water Mains below Graf Street approximately ¼ mile in order to connect infrastructure east from 19th
Avenue.
This is an important connection for public safety purposes – allowing fire service to meet their response time requirements in
areas where they currently cannot. The Water infrastructure should be installed at the same time the street connection is made.
ALTERNATIVES CONSIDERED
Do nothing and wait for development to connect the infrastructure.
ADVANTAGES OF APPROVAL
Improved traffic flow and better emergency response to the local area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Impact Fee – to be recovered by developer payback.
New
Replacement
Equipment
Project
127
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF08
DEPARTMENT
WATER IF
PROJECT NAME
WATER TREATMENT PLAN DEBT SERVICE PAYMENT
FY12 FY13 FY14
$416,201
FY15
$424,525
FY16
$433,015
Unscheduled
DESCRIPTION OF PROJECT
Total adjusted project price for the Water Treatment Plant (WTP) construction of phase one is estimated at $40.7 Million.
Of that amount, $13.3 Million is for capacity expanding costs of construction. The impact fee account will not have enough cash
on hand to pay the costs of construction when the facility is built. As such, impact fee revenues will be dedicated to pay the
outstanding debt in future years, as fee revenues are collected.
At this point, approximately $5 Million of impact fee eligible costs will be paid with a long-term loan (20 years, 4%) through the
State’s Revolving Loan Fund.
A debt schedule will be updated semi-annually with the amount of impact fee dollars that have been dedicated to debt payments
until the full amount owed is paid.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman Water Treatment Plant (WTP) will enable the City to meet its ever growing demand for
water services. Expansion of the Bozeman WTP is consistent with the City’s long-term need to accommodate growth and
economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit, construction $7,267,000. FY12
$16,460,000. FY13 $16,460,000. Of this total, approximately 33% is eligible for payment via impact fees.
New
Replacement
Equipment
Project
128
CIP Project Fund
Impact Fees Water
PROJECT NUMBER
WIF09
DEPARTMENT
WATER IF
PROJECT NAME
Integrated Water Resources Plan
FY12
$250,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The Plan will address water supply planning in a comprehensive fashion in an effort to maintain an adequate and dependable
water supply at all times present and future. The Integrated Water Resources Plan provides a means of tying all water supply
related issues together. It is intended to be an open and participatory process aimed at formulating cost-effective, well thought
out, and publicly-acceptable water supply solutions. All potential sources of new supply will be rigorously characterized and
evaluated against decision-making criteria established within the plan.
ALTERNATIVES CONSIDERED
Numerous.
ADVANTAGES OF APPROVAL
Provide information to make decisions about critical water supply infrastructure.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Impact Fees
New
Replacement
Equipment
Project
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