HomeMy WebLinkAboutCertification of Delinquent City Assessments.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Laurae Clark, City Treasurer
Chris Kukulski, City Manager
SUBJECT: Certification of Delinquent City Assessments to the County
MEETING DATE: December 20, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve the Certification of Delinquent City Assessments to the
Gallatin County Treasurer as submitted.
BACKGROUND: MCA 7-6-4182, 7-6-4183 and 7-6-4423. The city or town may provide
by ordinance for the collection by its city treasurer or town clerk of all special assessments and
taxes levied and assessed in accordance with any of the provisions of part 42 and this part in the
same manner and at the same time as taxes for general, municipal, and administrative purposes
are collected by the county treasurer. All of the provisions of 7-6-4423 apply to the collection of
the special taxes and assessments in the same manner as the provisions apply to the collection of
other city or town taxes. Delinquent special assessments must be certified to the county clerk of
the county in which the city or town is situated. The county treasurer shall collect the delinquent
special assessments and taxes in the same manner and at the same time that taxes for general,
municipal, and administrative purposes are collected.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission
FISCAL EFFECTS: By certifying the delinquent City Special Assessments to Gallatin County
we will ensure the collection of the 1st half amounts that were not paid by the due date of
November 30, 2010. The amount we have certified and will in turn collect is $269,464.91 as
noted on Schedule “A” attached. These assessments will be placed as a lien against their
property and their properties cannot be sold without bringing them current.
Attachments: Certification of Delinquent City Assessments Schedule “A”
Report compiled on: December 9, 2010
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COMMISSION RESOLUTION NO. 4304
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, DECLARING ANNUAL AND SEMI-ANNUAL
SPECIAL ASSESSMENT INSTALLMENTS DUE AND PAYABLE
NOVEMBER 30, 2010, AND UNPAID AS OF THAT DATE, DELINQUENT,
PURSUANT TO SECTION 7-12-4183, MONTANA CODE ANNOTATED,
AND AS PROVIDED BY CHAPTERS 2.32 AND 3.04 OF THE BOZEMAN
MUNICIPAL CODE, AND DIRECTING THE DIRECTOR OF FINANCE
TO CERTIFY THE SAME TO THE GALLATIN COUNTY TREASURER
FOR COLLECTION.
WHEREAS, pursuant to Chapters 2.32 and 3.04 of the Bozeman Municipal Code, the
Director of Finance has prepared and filed with the Commission of the City of Bozeman, attached
hereto, a report entitled Schedule "A", describing the lot or parcel subject to the assessments, the name
and address of persons assessed, showing all annual and semi-annual special assessments due and
payable November 30, 2010, and unpaid as of that date, and the amount due thereunder, with penalty;
and
WHEREAS, pursuant to Sections 7-6-4423 and 7-12-4188, M.C.A., the City Commission of
the City of Bozeman deems it necessary and proper, in order to protect the interests of the residents of
the City of Bozeman and the bondholders of the respective Special Improvement District bonds, to
declare all annual and semi-annual special assessments due and payable by 5:00 p.m. on November 30,
2010, and unpaid as of that date, delinquent and to certify the same to the Gallatin County Treasurer for
collection as other delinquent taxes, and the property and/or properties may be sold the same as other
property is sold for taxes.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of
Bozeman, Montana:
Section 1
That all annual and semi-annual special assessments and installments of special assessments, due and
payable November 30, 2010, and unpaid as of that date, as set forth in Schedule "A" hereto attached, and
made a part hereof, are hereby declared delinquent.
Section 2
That the Director of Finance is hereby directed to certify all annual and semi-annual special assessments
and installments of special assessments delinquent, with penalty, as herein provided, and as shown by
Schedule "A", to the County Treasurer of Gallatin County for collection as other delinquent taxes.
Section 3
That within ten (10) days from and after the filing of said certificate, the Director of Finance shall
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publish in one issue of the Bozeman Daily Chronicle, Notice as provided by Chapter 3.04 of the
Bozeman Municipal Code.
Section 4
That the County Treasurer shall proceed with the collection of all annual and semi-annual special
assessments or installments of special assessments, as set forth in Schedule "A", that the same shall be
spread upon the delinquent tax list of the County of Gallatin for the Year 2010, and the same shall be
collected as other delinquent taxes; and that in the case the same are paid, collection shall be made by
the County Treasurer of Gallatin County, as provided by Sections 7-12-4181 and 7-12-4183, M.C.A.,
and that in the case the same are not paid, the whole property shall be sold as in the case of other
properties sold for non-payment of taxes.
Section 5
That the Director of Finance, under the direction of the City Manager, shall attend at the time and place
for sale of the property for delinquent taxes, as provided by Chapter 3.04 of the Bozeman Municipal
Code.
Section 6
That a copy of this Resolution, together with Schedule "A" attached hereto and made a part hereof,
shall on or before the 20th day of December 2010 be filed with the County Clerk and Recorder and the
County Treasurer of Gallatin County.
Section 7
That, pursuant to Chapters 2.32 and 3.04 of the Bozeman Municipal Code, attached hereto and made a
part hereof, shall be a certificate of the Director of Finance.
APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session
thereof held on the 20th day of December 2010.
________________________________________
JEFFREY K. KRAUSS
Mayor
ATTEST:
______________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
______________________________________
GREG SULLIVAN
City Attorney
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CERTIFICATE OF DIRECTOR OF FINANCE
I, Anna Rosenberry, duly appointed, qualified and acting as Director of Finance of the City of
Bozeman, Montana, do hereby certify that the attached schedule marked Schedule "A" and made a part
of Commission Resolution No. 4304 is a true and correct list of all annual and semi-annual delinquent
special assessments and subsequent installments of special assessments due and owing the City of
Bozeman as of November 30, 2010, at 5:00 p.m.
That this certification and Schedule "A" attached hereto are made pursuant to and in
conformance with Chapter 2.32 and 3.04 of the Bozeman Municipal Code of the City of Bozeman,
Montana.
IN WITNESS WHEREOF, I hereunto set my hand this 20th day of December 2010.
________________________________________
ANNA ROSENBERRY
Director of Finance
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NOTICE
NOTICE IS HEREBY GIVEN by the Director of Finance for the City of Bozeman,
Montana, that she has certified to the Treasurer of Gallatin County a list of all property and of the
persons assessed for delinquent taxes and assessments which will be sold at public auction by the
Gallatin County Treasurer unless re-instated prior to such auction by paying all delinquent taxes,
together with interest, penalties and costs incurred.
A list of all delinquent properties and persons assessed is on file and subject to public
inspection in the offices of the Gallatin County Treasurer, Gallatin County Courthouse, 311 West Main
Street, and the Director of Finance for the City of Bozeman, 121 N Rouse Ave., Bozeman, Montana.
DATED this 23rd day of December 2010.
________________________________________
ANNA ROSENBERRY
Director of Finance
City of Bozeman
Display Ad
Publish: Sunday, December 26, 2010
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Approve Resolution 4305 authorizing the City Manager to sign
Change Order #18 for the Lower Yard Vehicle Maintenance and HRDC Bus Barn to demolish
and remove the old wastewater treatment plant control building from the lower yard site.
MEETING DATE: December 20, 2010
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve Resolution 4305 authorizing the City Manger to sign
Change Order #18 in the amount of $21,246.50, for the Lower Yard Vehicle Maintenance and
HRDC Bus Barn.
This change includes CP #45 for the demolition and removal of the old wastewater control
building which had been used as a fire training structure.
BACKGROUND: This change order covers the cost of the removal of the old waste water
control building at the lower yard site. The building has most recently been used as a fire
training facility for live fire drills with the Fire Department. We were able to build around the
building when we established the building location for the Vehicle Maintenance Building.
The removal of the building was anticipated because it blocked traffic flow from two of the
overhead garage doors on the northwest end of the building and limited vehicle traffic on the
north side of the building. Because it was a site issue the cost was split with HRDC.
We waited to approve the removal until we were sure that all of the unknown site related
changes and other building related changes were identified so that we could stay under budget on
the overall project.
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The materials testing that is required prior to demolishing a building showed the presence of both
asbestos and lead paint. The asbestos was removed and the building was cleared, but the lead
paint limited the ability to pulverize all the brick and cinder block which would have reduced the
hauling and handling costs.
CP #45 covers the cost of demolishing the building, removing all the demolition debris, and
filling in the building foundation area and compacting it to the required density for the site.
The Building Department conducted their inspection on Thursday, December 9, and issued a
temporary occupancy permit. A site walk though with both owners, the architects, and the
contractor also occurred on the 9th. A punch list of items that still needs to be addressed was
compiled.
Vehicle Maintenance staff has started moving their equipment and materials into the building. A
change in operation location will start the week of the 13th.
UNRESOLVED ISSUES: No issues that are unresolved but a schedule will be developed
with the Contractor to address all the punch list items. Based on the discussions we have had
with the State, staff believes we have provided all the documentation required to secure the HB
645 grant funding for the project.
ALTERNATIVES: As suggested by the City Commission.
FISCAL EFFECTS: The costs associated with the items in this change order will be
paid out of the project contingency fund. Through Change Order #18, the current balance for the
Pre-Construction Change Orders is $5,465.62. The balance for the 12% Project Contingency
Change Order is $45,495.18. The summary of activity for the contingency fund is shown below.
Pre-Construction Change Orders $15,650.00
CO #4 Fire Alarm Design ($1,994.50)
CO#4 Welding Vent Hood ($5,000.00)
CO#5 Hose Bibs ($913.00)
CO#5 Utility Separation ($522.50)
CO#9 Electrical Panel and Heat Tape ($1,369.10)
CO#15 Fire Alarm/Smoke Detector ($385.28)
TOTAL Pre–Const CO Balance Remaining $5,465.62
Project Contingency $128,501.70
Change Order #1 HRDC $0
Change Order #2 Asbestos Remediation ($3,294.32)
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Asbestos Disposal ($1,545.50)
($4,839.82)
Chance Order #3 Added Site Work ($2,362.30)
Change Order #4 Costs above estimate for Welding Hood
(revised) Included in the Pre-Const COs ($2,560.23)
Change Order #5 Hose Bibs and Utility Separation
costs addressed in Pre-Construction
Change Order budget $0
Change Order #6 HRDC $0
Change Order #7 Modify the height of the parts counter and
install a sliding glass window between the
two work areas. ($1,097.80)
Change Order #8 Revise foundation sub-grade preparation
due to discover of unstable soils; Replace
fill material in clarifiers; Add a second
conduit run for phone and data. ($4,897.27)
Change Order #9 Electrical panel and heat tape Addressed
in the Pre-Construction Change Order
budget $0
Change Order #10 Grout plug on clay pipe in storm water
tank pit, $980.38; add three steel
bollards for building protection
$389.82 ($1,370.19)
Change Order #11 Add an additional shutoff air valve
for the compressed air valve, $424.60;
Remove alternate No. 5 for the installation
of the skylights, ($12,200.00). $11,775.40
Change Order #12 Additional footing, foundation, and
reinforcement based on final building
structural analysis. ($6,059.27)
Change Order #13 Structural fill for footings, foundation,
road and parking areas. ($12,170.40)
Change Order #14 Sump and strainer valve ($1,815.55)
Unit heater change ($2,167.72)
Revised fresh air duct ($3,758.10)
Shop ceiling fan ($12,537.92)
Rainwater tank slab ($670.48)
Sand storage light ($4,168.68)
($25,118.45)
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Repay from streets for light $4,168.68
Repay from streets for electrical $1,675.00
($19,274.77)
Change Order #15 ADA Shower ($1,112.10)
Lift Air Supply ($1,003.20)
Recirc Pump 228.00
Impound Lot Road ($3,772.78)
Washer Dryer Hook-up ($1,818.41)
Revise Ceiling Height ($110.00)
Remove Fire Wall $437.39
($7,151.10)
Change Order #16 HRDC $0
Change Order #17 Radiant Manifold $5,608.15
Mechanical Screens ($540.00)
Compressor Relocation $804.90
$5,873.05
Change Order #18 old WWTP Building Demo $21,246.50
Non-budget changes Pre-bid items charged to project $5,879.22
Expenditures to Date $83,006.52
Contingency Balance Remaining $45,495.18
Attachments: Change Order Form #18
Change Order Resolution # 4305
Report compiled on: December 10, 2010
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