HomeMy WebLinkAboutAdoption of the Capital Improvements Plan for 2012-2016, General Fund.pdf
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Capital Improvements Plan (CIP) for 2012-2016 –
GENERAL FUND
Item Type: Action
MEETING DATE: December 6, 2010
RECOMMENDATION: Adopt the attached General Fund Capital Improvements Plan for
2012-2016, with any changes suggested by the Commission.
BACKGROUND: On November 15, 2010, we presented the attached General Fund capital
improvement plan. At that time, public comment and commissioner input was sought. As a
result of that meeting, we have made the following changes, which have been incorporated into
the schedules for your adoption tonight:
· Presentation of the CIP Schedule by Year Funded, sorted according to project score.
Note: The report groups and sorts the multi-year funded items, and then the single-year
items.
FISCAL EFFECTS: Once adopted, the Capital Improvements Plan becomes the basis of
the City Manager’s Recommended Budget for FY12.
ALTERNATIVES: As suggested by the City Commission.
Report compiled on: November 24, 2010
183
General Fund Capital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP‐$ ‐$ 5,000$ 62,518$ (65,667)$ 273,367$ Plus: General Fund Revenues Dedicated to CIP 799,800$ 1,161,500$ 1,407,738$ 1,421,815$ 1,436,034$ 1,692,126$ Plus: Bond Issue: Police Station17,992,000$ Less: Scheduled CIP Project Costs (799,800)$ (1,156,500)$ (1,350,220)$ (1,550,000)$ (19,089,000)$ (1,433,700)$ Projected Year‐End Cash Dedicated to CIP‐$ 5,000$ 62,518$ (65,667)$ 273,367$ 531,793$ Assumptions Made for Revenue Estimates:FY12 FY13 FY14 FY15 FY16Estimated Annual General Fund Revenues23,000,000$ 23,230,000$ 23,462,300$ 23,696,923$ 23,933,892$ Estimated Growth in General Fund Revenues 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 23,230,000$ 23,462,300$ 23,696,923$ 23,933,892$ 24,173,231$ Current Revenues Dedicated to CIP % 3.5% 5.0% 6.0% 6.0% 6.0% Plus: Increase Dedicated to Capital Improvements % 1.5% 1.0% 0.0% 0.0% 1.0% Total % Dedicated to CIP 5.0% 6.0% 6.0% 6.0% 7.0%TotalEstimatedRevenuesDedicatedtoCIP1 161 500$1 407 738$1 421 815$1 436 034$1 692 126$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,161,500$ 1,407,738$ 1,421,815$ 1,436,034$ 1,692,126$ 25,000,00020,000,00015,000,00010,000,0005,000,0000FY12 FY13 FY14 FY15 FY16 UnscheduledGeneral Fund Projects & Equipment184
PROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGCIP PROJECT FUND:General FundGF053POLICEPOLICE CARS$156,000$156,000$156,000$156,000$156,00063GF080I.T.REMOTE CLOSET SWITCHES AND ROUTER REPLACEMENT$40,000$40,000$40,000$40,000$40,00050GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,000$100,00045GF103FAC. MTC.American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,000$15,00042GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,000$75,00037GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$13,000$14,000$14,000$16,00025GF115PARKSPARK VEHICLE REPLACEMENTS$26,000$28,000$30,000$120,00063GF161FAC. MTC.FACILITIES CONDITION INDEX ‐ 2ND ROUND OF BUILDING ASSESSMENTS$14,00068GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS$382,00057GF102RECREATIONLINDLEY CENTER DECK REPLACEMENT$34,00051GF129RECREATIONLINDLEY CENTER BASEMENT RENOVATION$21,00051GF128FAC. MTC.SENIOR CENTER MECHANICAL IMPROVEMENTS$40,00042GF065I.T.AERIAL PHOTOGRAPHY$65,00037GF145FAC. MTC.PROFESSIONAL BUILDING RE‐ROOF$44,00034GF098PARKSSTORY MANSION IRRIGATION SYSTEM$35,00033GF132CEMETERYCOLUMBARIUM EXPANSION$40,00032GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$10,50032GF134FAC. MTC.SENIOR CENTER FLOORING$15,00030GF074LIBRARYPUBLIC ADDRESS SYSTEM$31,00027GF050POLICE/COURTPOLICE & MUNICIPAL COURT FACILITY$500,000$500,000$17,992,00065GF092PARKSPLAYGROUND EQUIPMENT$50,000$50,000$50,00037GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$28,000$28,000$33,00063GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF164I.T.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048185
PROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGF123RECREATIONSWIM CENTER HEAT EXCHANGER$60,00046GF136RECREATIONCOMMUNITY AQUATIC AND REC CENTER FEASIBILITY STUDY$65,00043GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF100PARKSTRACTOR WITH BUCKET$75,00033GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF154CEMETERYCEMETERY BUILDING RE‐ROOF$30,00030PW01PARKS/FAC. MTSHOPS FACILITY EXPANSION PLAN$10,000GF104FAC. MTC.ENERGY UPGRADES$30,000$30,00047GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF117RECREATIONBOGERT POOL HEATER & HOT WATER HEATERS$197,00055GF079I.T.NETWORK CORE SWITCHES$150,00050GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMETNS$45,00045GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF160FAC. MTC.LIBRARY PAINTING IMPROVEMENTS$10,00033GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$185,00045GF083CEMETERYBACKHOE$110,00042GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF030PARKSARTICULATING TRACTOR$110,00035GF064PLANNINGVEHICLE REPLACEMENT$25,00035GF084PARKSPARKS RESTROOM UPGRADES$350,000$215,00037GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF119RECREATIONBOGERT POOL AUTO CHEMICAL CONTROLLER$12,00051GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$42,00050186
PROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION CENTER$21,000,00044GF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038GF144RECREATIONSTORY MANSION SIDEWALKS$69,20038GF126RECREATIONTRUCK WITH PLOW$23,00036GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033GF162FIRELIVE‐FIRE TRAINING PROP$48,00033GF125RECREATIONSWIM CENTER INTERIOR WALL PAINTING$35,00030GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF148PARKSBMX PARKING LOT$85,00025GF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF150RECREATIONSTORY MANSION STAIR AND ELEVATOR ADDITION$602,61625GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023GF109LIBRARYFILM & FICHE SCANNER$15,50020GF155LIBRARYSELF CHECK STATION$14,00020GF152RECREATIONSTORY MANSION INTERIOR RENOVATIONS 2 & 3RD FLOORS$128,68015Summary for General Fund (71 items)Totals by year:$1,156,500 $1,350,220 $1,550,000 $19,089,000$1,433,700$23,086,596FY12FY13FY14FY15FY16Unscheduled187
CIP Project Fund
General Fund
PROJECT NUMBER
GF001
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING ELEVATOR REPLACEMENT
FY12 FY13 FY14 FY15 FY16 Unscheduled
$65,600
DESCRIPTION OF PROJECT
The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was
added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor.
The elevator is to the point where many technological improvements have been made in elevator technology and a change out
would yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, there are some inherent problems with the operation of the elevator. Of the four
elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way
the rails and tracks are mounted in the building. If someone loads the elevator heavy to one side or another the balance alarm
will engage and the elevator has to be reset. A new car and track system would solve the nuisance trips associated with this
elevator.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are
also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated
with the high demand motors used in elevator systems.
FUNDING SOURCES
General Fund and Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
188
CIP Project Fund
General Fund
PROJECT NUMBER
GF010
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY MOWER REPLACEMENTS
FY12
$13,000
FY13
$13,000
FY14
$14,000
FY15
$14,000
FY16
$16,000
Unscheduled
DESCRIPTION OF PROJECT
Ongoing mower replacement program developed to keep the cemetery mowers operating as needed.
ALTERNATIVES CONSIDERED
Keep older mowers for extended periods of time.
ADVANTAGES OF APPROVAL
Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
189
CIP Project Fund
General Fund
PROJECT NUMBER
GF030
DEPARTMENT
PARKS
PROJECT NAME
ARTICULATING TRACTOR
FY12 FY13 FY14 FY15
$110,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division.
ALTERNATIVES CONSIDERED
Repair and maintain the 1992 MT as needed.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and
better fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
190
CIP Project Fund
General Fund
PROJECT NUMBER
GF031
DEPARTMENT
PARKS
PROJECT NAME
PARK IMPROVEMENT GRANTS
FY12
$75,000
FY13
$75,000
FY14
$75,000
FY15
$75,000
FY16
$75,000
Unscheduled
DESCRIPTION OF PROJECT
Contribute each year from the General Fund towards improving park infrastructure through implementation of park master
plans. This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The
Commission has established a formal grant policy by resolution.
ALTERNATIVES CONSIDERED
Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward.
Allocate more or fewer dollars to the program.
ADVANTAGES OF APPROVAL
This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community
members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a
match in this program
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The
nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have
relatively higer costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
191
CIP Project Fund
General Fund
PROJECT NUMBER
GF034
DEPARTMENT
PARKS
PROJECT NAME
LARGE DECK MOWER
FY12 FY13 FY14
$50,000
FY15 FY16
$50,000
Unscheduled
$60,000
DESCRIPTION OF PROJECT
Begin the process of replacing the 1998 and 1999 Toro 455 series mowers, which are difficult to repair due to lack of parts
(these mowers are not manufactured anymore). Mower that is Unscheduled would be the addition of a large-deck sports turf
mower.
ALTERNATIVES CONSIDERED
Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program.
ADVANTAGES OF APPROVAL
Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the
number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is
perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be
more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable
equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
192
CIP Project Fund
General Fund
PROJECT NUMBER
GF048
DEPARTMENT
PLANNING
PROJECT NAME
COPY MACHINE REPLACEMENT
FY12 FY13 FY14
$25,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The existing copy machine is expected to have a life of less than 5 years given its intensive use. The machine produces in excess
of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues. This request is for a
replacement copier to meet the ongoing operational needs of the department. Incorporation of advanced scanning capability
facilitates records management and customer service.
ALTERNATIVES CONSIDERED
Continue using current copier with an increasing frequency of down time and cost of repairs.
ADVANTAGES OF APPROVAL
The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network
printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of
reports, commission packets, and other materials.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs
are expected to remain in line with current charges. Maintenance costs will increase annually without replacement.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
193
CIP Project Fund
General Fund
PROJECT NUMBER
GF050
DEPARTMENT
POLICE/COURTS
PROJECT NAME
POLICE & MUNICIPAL COURT FACILITY
FY12 FY13
$500,000
FY14
$500,000
FY15
$17,992,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The 2007 Police Facility report by Carter Goble Lee (CGL) outlines the anticipated space needs for the City’s Police Department,
Municipal Court and Prosecution function for the next 20 years. The report calls for a 5 acre site and 52,000 square foot
facility. We are currently participating in Gallatin County's site master planning process for the Law and Justice Center location.
Actual costs estimates will be developed based upon architectural drawings and research into materials and labor costs after
facility design. The estimate includes $1 Million for Design and $2 Million for the purchase of land, and assumes that some areas
would be completed in future phases.
ALTERNATIVES CONSIDERED
The existing building was not built to meet code and is not adequate for remodel or additions. The CGL report discusses the
operational needs of the departments and the lack of the existing Law & Justice Center (L&J) space. They analyzed site locations
ADVANTAGES OF APPROVAL
Police Department would have adequate room for existing staff – and projected staff for 20 years. Sufficient Municipal Court
space would available. This facility would be programmed and built with the PD, Court, and Prosecution needs in mind from the
beginning. Public areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization
(as opposed to a retro-fit of an existing building).
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for
our square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the
construction levy.
FUNDING SOURCES
General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be
issued.
FY13 & 14: $500,000 each year for Design.
FY15: $17,992,000 Land Purchase and Construction.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:65
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
194
CIP Project Fund
General Fund
PROJECT NUMBER
GF051
DEPARTMENT
POLICE
PROJECT NAME
ANIMAL CONTROL VEHICLE
FY12 FY13 FY14 FY15 FY16
$27,700
Unscheduled
DESCRIPTION OF PROJECT
FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with ~109,000+ miles on it. Replace it with a new
extended cab, 4wd truck. During the winter months, it is very difficult to navigate the city streets and transport animals to the
Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd vehicle. It is anticipated that
this vehicle will begin accumulating repairs and increasing maintenance costs.
Purchase of a new truck would ensure many years of service without incurring high maintenance costs. The current truck could
be used by another city department, be sold at auction, or used as a trade in.
ALTERNATIVES CONSIDERED
The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to
purchase is made.
ADVANTAGES OF APPROVAL
4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval
and transport. A flex-fuel vehicle would provide better gas mileage.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in costs expected.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:60
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
195
CIP Project Fund
General Fund
PROJECT NUMBER
GF052
DEPARTMENT
POLICE
PROJECT NAME
UNMARKED VEHICLE REPLACEMENT PROGRAM
FY12 FY13
$28,000
FY14 FY15
$28,000
FY16 Unscheduled
$33,000
DESCRIPTION OF PROJECT
FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES.
FY13 - New vehicle for support service administrative position.
FY15 - Replace vehicle Asset #3138 03 Chevrolet Impala. ~113,000 miles at replacement.
FY17 - Replace vehicle Asset #3479 08 Chevrolet Trailblazer. ~108,000 miles at replacement.
Purchase mid-size passenger vehicles, plus equipment, to replace high mileage cars currently driven by detectives and to provide
safe and reliable emergency response vehicles. An additional Support Service Supervisory Position requires a vehicle with similar
emergency response needs. Old detective cars are rotated into the police department parking program generally after at least
110,000 miles of use and are used as travel cars for officers attending training, traded in, sold at auction or transferred to other
divisions within the city.
ALTERNATIVES CONSIDERED
No safe and reliable alternatives have been identified.
ADVANTAGES OF APPROVAL
Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public
safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of
unreliable cars.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
196
CIP Project Fund
General Fund
PROJECT NUMBER
GF053
DEPARTMENT
POLICE
PROJECT NAME
POLICE CARS
FY12
$156,000
FY13
$156,000
FY14
$156,000
FY15
$156,000
FY16
$156,000
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 3 patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights, sirens,
mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in the
operation of the Bozeman Police Department. Police vehicles must be available for police patrol use 24 hours a day, 365 days a
year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct
traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. A detailed
replacement schedule is included on the following page.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs due to lower
annual miles driven per vehicle and a lower number of miles driven per year per unit. This program would allow for the
replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment inside the car can
sometimes be transferred from the old car to the new car, depending on its condition.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and
additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has
increased; meaning the life of the patrol car is being extended.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
197
Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY12FY13FY14FY15FY16UnscheduledNotesGF053109,9643142CHEVY LUMINA$52,000.00Mileage 10/19/10103,6403141CHEVY LUMINA$52,000.00Mileage 10/19/10100,6533320CHEVY LUMINA$52,000.00Mileage 10/19/1091,2403278CHEVY LUMINA$52,000.00Mileage 10/19/1097,9193143CHEVY LUMINA$52,000.00Mileage 10/19/1099,3873221CHEVY LUMINA$52,000.00Mileage 10/19/1072,6783352CHEVY LUMINA$52,000.00Mileage 10/19/1077,1263311CHEVY LUMINA$52,000.00Mileage 10/19/1088,8373280CHEVY LUMINA$52,000.00Mileage 10/19/1044,8613374CHEVY LUMINA$52,000.00Mileage 10/19/1072,0063351CHEVY LUMINA$52,000.00Mileage 10/19/1070,9843350CHEVY LUMINA$52,000.00Mileage 10/19/1042,4633440CHEVY LUMINA$52,000.00Mileage 10/19/1039,1483439CHEVY LUMINA$52,000.00Mileage 10/19/1039,6613370CHEVY LUMINA$52,000.00Mileage 10/19/10198
CIP Project Fund
General Fund
PROJECT NUMBER
GF055
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL GUTTER AND POOL SHELL REPAIRS
FY12
$382,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The pool gutter system around the edge of the Bogert Pool is in disrepair. The gutter system is vital to the filtration system as it
skims water from the pool and sends it to filtration. The pool shell is in need of replacement also. It is most efficient and
economical to complete the gutter and shell projects together since they are connected and one project affects the other.
This will replace the current concrete gutter system with a stainless steel gutter system and install a new plaster pool shell with a
ceramic tiled whale logo to replace the 30 year old shell.
ALTERNATIVES CONSIDERED
Build new outdoor leisure pool
ADVANTAGES OF APPROVAL
The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This
will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in
an outdoor environment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):9
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
199
CIP Project Fund
General Fund
PROJECT NUMBER
GF056
DEPARTMENT
RECREATION
PROJECT NAME
DESIGN & CONSTRUCT COMMUNITY RECREATION CENTER
FY12 FY13 FY14 FY15 FY16 Unscheduled
$21,000,000
DESCRIPTION OF PROJECT
Build a community center designed to create a visual connection between spaces and an openness that promotes community for
all users.
Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool.
Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall.
Gym Elements: Two multipurpose gym facilities and an indoor tennis court
Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen).
This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007.
ALTERNATIVES CONSIDERED
Implement plan in phases
ADVANTAGES OF APPROVAL
Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital,
involved community; Support for youth at risk; and, Increased community programs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We
would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements.
FUNDING SOURCES
General Fund, Bond Issue, Grants, etc.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:44
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
200
CIP Project Fund
General Fund
PROJECT NUMBER
GF062
DEPARTMENT
I.T.
PROJECT NAME
SERVER & PERSONAL COMPUTER (PC) REPLACEMENT
FY12
$100,000
FY13
$100,000
FY14
$100,000
FY15
$100,000
FY16
$100,000
Unscheduled
DESCRIPTION OF PROJECT
This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise
and Special Revenue fund services pay for their own pc’s and servers.) As of last year (FY10) Personal Computers’s moved to a 4
year rotation and servers continued to be minimal of a 5 year asset before replacement.
ALTERNATIVES CONSIDERED
Not replace computer/server hardware as frequently.
ADVANTAGES OF APPROVAL
City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):8
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
201
CIP Project Fund
General Fund
PROJECT NUMBER
GF064
DEPARTMENT
PLANNING
PROJECT NAME
VEHICLE REPLACEMENT
FY12 FY13 FY14 FY15
$25,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replacement of the current vehicle, a 1998 Nissan Sentra. This is a small car which works well for single or two person activities
but does not have much cargo or personnel capacity. Replacement would be with a fuel efficient small vehicle, possibly a hybrid.
ALTERNATIVES CONSIDERED
Continue to operate the existing vehicles with increasing maintenance costs.
ADVANTAGES OF APPROVAL
Provide functional transportation with reduced maintenance costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing
vehicle.
FUNDING SOURCES
General Fund and/or Planning Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:35
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
202
CIP Project Fund
General Fund
PROJECT NUMBER
GF065
DEPARTMENT
I.T.
PROJECT NAME
AERIAL PHOTOGRAPHY
FY12
$65,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Acquire aerial photography for the Bozeman Growth Policy Planning Area. Aerial photography benefits both the organization
and the community by supplying a clear and accurate representation of current conditions. This information is used on a daily
basis in all levels of various projects. We are currently experiencing unprecedented demand for digital imagery (i.e., staff reports,
Commission presentations, water/sewer utilities, public requests, etc.).
ALTERNATIVES CONSIDERED
Use map sales to subsidize total cost. Partnerships with public and private industries for alternative funding sources.
ADVANTAGES OF APPROVAL
Contributes to on-going acquisition of aerial photos at regular intervals for historical archives and modeling growth over time.
Since 1987 we have not gone more than four years without an update.
- Measurements and land use determinations are made on a local or regional basis without requiring extensive field time.
- Management decisions are made more efficiently and effectively by visualizing areas surrounding the project site.
- Aerial photographs are used extensively in several on-line and in-house mapping applications.
- Visual background for existing and future GIS & CAD data and Facility Plans.
- Meet public demand for current and accurate aerial photography.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: There are no annual operating or maintenance costs associated with this project.
FUNDING SOURCES
General Fund, other sources listed above are to be fully explored
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):12
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):6
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
203
CIP Project Fund
General Fund
PROJECT NUMBER
GF067
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING PARKING LOT LIGHTS
FY12 FY13
$28,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project is to improve the illumination of the parking lot at the Professional Building. Many employees and citizens meet at
this building after dark and the existing parking lot is poorly lit.
This item was listed for funding in FY 10. There were some changes pending with building use that reduced the need for the
parking lot lighting: The regular Planning Board evening meeting is now taking place at the new City Hall. Other Planning
meetings do take place, but not as many members of the public are attending who might not be familiar with the parking area.
ALTERNATIVES CONSIDERED
Continue with existing lighting.
ADVANTAGES OF APPROVAL
Safety will likely be improved.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: There are two farm style lights mounted on utility poles in the parking lot. These
current fixtures do not meet the dark skies ordinance because the lamps are not shaded. The new lights should be more energy
efficient so no addition operating costs are anticipated.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
204
CIP Project Fund
General Fund
PROJECT NUMBER
GF074
DEPARTMENT
LIBRARY
PROJECT NAME
PUBLIC ADDRESS SYSTEM
FY12
$31,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
A public address system is needed for paging and general announcements in the event of a non-fire related emergency.
ALTERNATIVES CONSIDERED
Do nothing and continue to use the emergency fire system to make announcements.
ADVANTAGES OF APPROVAL
The emergency fire announcement system currently used to broadcast announcements was never designed to be used for any
other purpose than a fire emergency and does not provide adequate control for zonal broadcasting. Events have occurred at the
Library during the past year which required police intervention; having the capability to make emergency announcements to
specific rooms would be an added benefit. A system designed specifically for the purpose of public address allowing general
announcements which are made on a daily basis such as closing of the Library, the start of events, and dog issues would improve
the communication to public patrons at the library.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
205
CIP Project Fund
General Fund
PROJECT NUMBER
GF079
DEPARTMENT
I.T.
PROJECT NAME
NETWORK CORE SWITCHES
FY12 FY13 FY14
$150,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology
platform for the entire organization. We believe that we can maintain and operate the existin equipment until FY14.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Continued maintaining network stability and ensure phone services and data without interruption.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
206
CIP Project Fund
General Fund
PROJECT NUMBER
GF080
DEPARTMENT
I.T.
PROJECT NAME
REMOTE CLOSET SWITCHES AND ROUTER REPLACEMENT
FY12
$40,000
FY13
$40,000
FY14
$40,000
FY15
$40,000
FY16
$40,000
Unscheduled
DESCRIPTION OF PROJECT
Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops,
Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery.
Smaller sites will be consolidated in one year.
FY 12 – Shops, WRF. FY 13 - City Hall, Beall. FY 14 – Swim, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint.
ALTERNATIVES CONSIDERED
Maintain current switches without critical support or maintenance.
ADVANTAGES OF APPROVAL
Maintain uptime for all WAN locations throughout the City to include phone services as well as data.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund – with costs shared with Enterprise, as location warrants.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
207
CIP Project Fund
General Fund
PROJECT NUMBER
GF083
DEPARTMENT
CEMETERY
PROJECT NAME
BACKHOE
FY12 FY13 FY14 FY15
$110,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week. This is the main
piece of equipment utilized for cemetery burials.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and the families relying on cemetery services.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
208
CIP Project Fund
General Fund
PROJECT NUMBER
GF084
DEPARTMENT
PARKS
PROJECT NAME
PARKS RESTROOM UPGRADES
FY12 FY13 FY14 FY15 FY16
$350,000
Unscheduled
$215,000
DESCRIPTION OF PROJECT
This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Lindley
Park Restrooms - $175,000 2. Rose Park (new) – $175,000 3. BMX Park (new) - $175,000 4. Beall Park Restroom Refurb -
$40,000.
ALTERNATIVES CONSIDERED
Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where
currently none exist.
ADVANTAGES OF APPROVAL
Ease of maintaining new restrooms, increased cleanliness of public facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
209
CIP Project Fund
General Fund
PROJECT NUMBER
GF092
DEPARTMENT
PARKS
PROJECT NAME
PLAYGROUND EQUIPMENT
FY12 FY13
$50,000
FY14
$50,000
FY15
$50,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The following playground equipment needs to be replaced due to its age and condition:
FY12 – Jarrett Park: This structure is one of the oldest playgrounds in the City. Replacement will bring fully compliant ADA
equipment and reduce liability concerns.
FY13 – Christie Park
FY14 – Beall Park
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Minimal.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
210
CIP Project Fund
General Fund
PROJECT NUMBER
GF098
DEPARTMENT
PARKS
PROJECT NAME
STORY MANSION IRRIGATION SYSTEM
FY12
$35,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Installation of automatic irrigation system on Story Mansion Grounds. This system will draw upon existing irrigaiton wells. It is
expected to last 20 years, without major repairs. During FY11 budget development, the calculated payback period for this capital
investmen was 8.2 years (14% rate of return on investment.) However, due to budget constraints, the project was not funded
that year. The project was included in a Montana Tourism Improvement Grant request in September 2009 (request denied).
ALTERNATIVES CONSIDERED
Continue to manually irrigate the Mansion with hoses and sprinklers
ADVANTAGES OF APPROVAL
Minimize labor of hauling hoses around.
Efficient use of the water (water conservation)
Shorten the time it takes to irrigate the Mansion
Irrigate at night-minimize evaporation and transpiration
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
211
CIP Project Fund
General Fund
PROJECT NUMBER
GF100
DEPARTMENT
PARKS
PROJECT NAME
TRACTOR WITH BUCKET
FY12 FY13
$75,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom ice rinks, move material, assist in
fertilization and will be used extensively with the deep tine aerator.
ALTERNATIVES CONSIDERED
Continue to repair and patch up the Ford tractor as breakdowns occur.
ADVANTAGES OF APPROVAL
Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better
fuel economy, Faster more efficient use of time.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
212
CIP Project Fund
General Fund
PROJECT NUMBER
GF102
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER DECK REPLACEMENT
FY12
$34,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the painted wood entrance ramp and steps on the east side of the Lindley Center building with a 60’X14’ deck that will
bring the facility up to current ADA code requirements and create a visually appealing outdoor seating area that will
accommodate up to 6 tables. The deck will be constructed of environmentally friendly, recycled plastic material that will not
need to be sanded, painted and repaired each year, which will considerably lower our annual maintenance costs.
This project aligns with section 10.5.1 of the PROST plan (adopted October 2007) that recommends maintaining existing
recreational facilities to ensure they remain operational as long possible.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Brings the facility entrance up to current ADA code requirements so that is accessible to all users. Lowers annual maintenance
costs because the decking material does not rot or warp and will not need to be sanded and painted. Creates a safe, visually
appealing entrance into the Lindley Center. Provides a space that encourages socialization and builds community. Creates a new
outdoor space for city recreation programs. Increases rentals and use options for the Lindley Center.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance costs associated with annual sanding/painting of existing stairs
and ramp.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):18
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):7
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
213
CIP Project Fund
General Fund
PROJECT NUMBER
GF103
DEPARTMENT
FAC. MTC.
PROJECT NAME
American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS
FY12
$15,000
FY13
$15,000
FY14
$15,000
FY15
$15,000
FY16
$15,000
Unscheduled
DESCRIPTION OF PROJECT
Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking
signage and stalls, etc. Plans are in place to reestablish an ADA advisory committee to provide recommendations to the city on
priority order for any upgrades or improvements that we might make in order to make our facilities or programs more
accessible. Having this money available to begin improvements will show our priorities have already been in place to address
special needs concerns for the City of Bozeman.
ALTERNATIVES CONSIDERED
When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are
changes to the ADA that took effect in 2009. We will continue to make upgrades as changes are made to buildings but this
ADVANTAGES OF APPROVAL
It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to
bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of
people with restricted or limited mobility.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if
the upgrades are made prior to any remodeling of the building
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
214
CIP Project Fund
General Fund
PROJECT NUMBER
GF104
DEPARTMENT
FAC. MTC.
PROJECT NAME
ENERGY UPGRADES
FY12 FY13 FY14
$30,000
FY15
$30,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing
fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned
buildings after an analysis of the work that would have the best payback and energy savings.
Some consultation with an electrical engineer would be needed to develop some energy modeling to determine which
improvements would have the best payback. This funding is expected to become available just as our federal Energy Efficiency &
Conservation Block Grant money has been fully utilized.
ALTERNATIVES CONSIDERED
Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing
Items that have a reasonable pay-back on energy savings.
ADVANTAGES OF APPROVAL
This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern
Energy which would help offset the cost of the change-outs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Improvements that would result in the shortest payback would receive priority. Changes that would improve the work
environment for employees and the public would also be given a priority.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
215
CIP Project Fund
General Fund
PROJECT NUMBER
GF108
DEPARTMENT
PARKS
PROJECT NAME
PARK SIDEWALK REPLACEMENTS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$182,000
DESCRIPTION OF PROJECT
Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx
$7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a
safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020. Project
1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six
foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the
entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Increased safety for community members.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: no estimate at this time
FUNDING SOURCES
General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:27
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
216
CIP Project Fund
General Fund
PROJECT NUMBER
GF109
DEPARTMENT
LIBRARY
PROJECT NAME
FILM & FICHE SCANNER
FY12 FY13 FY14 FY15 FY16 Unscheduled
$15,500
DESCRIPTION OF PROJECT
Purchase of a Digital Film and Fiche scanner, PC, and monitor to allow copying or scanning of microfilm or microfiche form the
Library’s collection.
ALTERNATIVES CONSIDERED
Continue to use current machine which does not offer scanning and is 10 years old. The current maintenance contract is $1,999
per year.
ADVANTAGES OF APPROVAL
The machine would allow microfilm images and text to be scanned and sent electronically. It has the ability to improve images
and text to be printed or scanned and make colored copies of images. The Flat Media Scanner could also be used with aperture
cards, jumbo opaque microcards, or microfiche, film transparencies, glass or film negative, color slides, papers, books, and
magazines.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $1,205 per year for service contract; would offset maintenance costs on older
machine, saving approx $794/yr.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:20
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
217
CIP Project Fund
General Fund
PROJECT NUMBER
GF111
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA IRRIGATION REPAIRS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$25,000
DESCRIPTION OF PROJECT
Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park
expansion.
ALTERNATIVES CONSIDERED
Not irrigate until construction and master plan implementation is complete.
ADVANTAGES OF APPROVAL
Efficiently irrigate the entire park
Minimize labor due to potentially hauling hoses around.
Shorten the time it takes to irrigate the park
Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads.
Healthier turf
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the upgrades of valves, rotor heads and electrical wire in the
ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings attributed to continual manual
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
218
CIP Project Fund
General Fund
PROJECT NUMBER
GF115
DEPARTMENT
PARKS
PROJECT NAME
PARK VEHICLE REPLACEMENTS
FY12
$26,000
FY13 FY14
$28,000
FY15 FY16
$30,000
Unscheduled
$120,000
DESCRIPTION OF PROJECT
Parks Department utilizes trucks for maintenance of the city parks. Because these are not emergency response vehicles, they are
replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-time for
equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the
following page.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for park use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:63
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
219
Parks Vehicle Replacements - DetailsProject NumAsset #MakeModel YrCurrent MileageFY12FY13FY14FY15FY16UnscheduledNotesGF1151266CHEVY1985142,147$30,0003/2009 MILEAGE1680FORD1986176,336$26,0003/2009 MILEAGE1495GMC1988193,054$28,0003/2009 MILEAGE2691FORD1990171,127$30,0003/2009 MILEAGE5561FORD1997176,281$30,0003/2009 MILEAGE3251DODGE2001146,048$30,0003/2009 MILEAGE3023DODGE (1 TON)200123,000$30,0003/2009 MILEAGE220
CIP Project Fund
General Fund
PROJECT NUMBER
GF116
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY VEHICLE REPLACEMENTS
FY12 FY13 FY14 FY15
$26,000
FY16
$42,500
Unscheduled
DESCRIPTION OF PROJECT
Cemetery Vehicle Replacement Plan *Mileage as of 03/2009
Cemetery Department utilizes Half-Ton and 1-Ton trucks for operations and maintenance of the Sunset Hills Cemetery.
Asset # 1423 - 1985 1/2 Ton 4x4, Estimated 96,000 miles, replace in FY15. Used for maintenance (moving irrigation pipe) around
the cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 40,000 miles, replace in FY16. This 1-Ton is critical to providing
prompt burial services (loading and unloading dirt) and sanding/plowing cemetery roads. While it has relatively low mileage, the
cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace this 20 year old vehicle.
Vehicles at the Cemetery do not accumulate high mileage, due in part to the small area that they service.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable vehicles for cemetery use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace
older ones
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):5
FREQUENCY OF USE (Up to 5):5
221
CIP Project Fund
General Fund
PROJECT NUMBER
GF117
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL HEATER & HOT WATER HEATERS
FY12 FY13 FY14
$197,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The current boiler for Bogert pool is a 1946 380 million BTU heater, and heat exchanger. The boiler is unreliable half way
through the season, locking out at night time. The boiler is wrapped in an asbestos insulating blanket that has been cut open and
is breaking apart. The Gallatin county health department has recommended removing this. The replacement system will consist of
four 200 thousand BTU heat exchangers, with a total of 800 thousand BTUs. They would be configured to run independently
from each other, to increase the total efficiency.
ALTERNATIVES CONSIDERED
Continue using current boiler
ADVANTAGES OF APPROVAL
The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also
increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual startup and winterization: $1000
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:55
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):1
222
CIP Project Fund
General Fund
PROJECT NUMBER
GF119
DEPARTMENT
RECREATION
PROJECT NAME
BOGERT POOL AUTO CHEMICAL CONTROLLER
FY12 FY13 FY14 FY15 FY16
$12,000
Unscheduled
DESCRIPTION OF PROJECT
Chemical Controller: The automated chemical controller is required under the MT health code, to maintain the chemical
disinfection and pH balance of the pool. The current controller is 10 years old and is beginning to fail. It currently is losing the
LCD screen, making it impossible to read its readings.
ALTERNATIVES CONSIDERED
Numerous.
ADVANTAGES OF APPROVAL
This group of improvements make necessary repairs to the most critical systems at the Swim Center. The useful life of the facility
is significantly extended with these improvements.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: These improvements are expected to significantly decrease annual maintenance
costs; via savings of water, electricity, and chemicals.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
223
CIP Project Fund
General Fund
PROJECT NUMBER
GF123
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER HEAT EXCHANGER
FY12 FY13
$60,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a replacement project to replace the pool heaters before they deteriorate to a non-repairable. The current heaters will be
9 years old for the scheduled fiscal year. Replacement of two aging pool heaters with one, high efficiency heater. Current heaters
are averaging $1000 a year on unforeseeable repair cost(computer control boards). In 2009, the heaters received their annual
maintenance, at that time the plumber recommended to start looking at replacing the units within the next couple of years.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This project will help the facility take advantages of greener heat exchangers. This will also allow for replacement of heat
exchangers before we have an un-repairable breakdown.
Reduce unforeseeable repair cost.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual service and cleaning: $500
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:46
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):6
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
224
CIP Project Fund
General Fund
PROJECT NUMBER
GF125
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER INTERIOR WALL PAINTING
FY12 FY13 FY14 FY15 FY16 Unscheduled
$35,000
DESCRIPTION OF PROJECT
This project will finish painting the interior walls at the Swim Center with a two-part epoxy paint, which is required for our
facility. The east wall of the pool area was painted in 2009; the remainder of the building was not painted. This will include the
remainder pool walls, the lobby, and both bathrooms
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
The facility is looking neglected and un-kept; this will improve the atmosphere of the pool, encouraging patrons to come back.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
None
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):0
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
225
CIP Project Fund
General Fund
PROJECT NUMBER
GF126
DEPARTMENT
RECREATION
PROJECT NAME
TRUCK WITH PLOW
FY12 FY13 FY14 FY15 FY16 Unscheduled
$23,000
DESCRIPTION OF PROJECT
New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front.
ALTERNATIVES CONSIDERED
Contract our plowing for the Swim Center: $1000/yr
ADVANTAGES OF APPROVAL
Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down,
Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:36
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
226
CIP Project Fund
General Fund
PROJECT NUMBER
GF128
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER MECHANICAL IMPROVEMENTS
FY12
$40,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure
each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air
conditioning systems in the facility.
Overall comfort systems in the building are fair now that the new air conditioning system is installed in the dining area. There are
areas of the building that are still lacking in good air flow and equalizing of heating and cooling temperatures.
The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the
deficiencies are in the building.
ALTERNATIVES CONSIDERED
There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure
each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air
ADVANTAGES OF APPROVAL
Areas of the building need addition air flow to improve comfort levels in the office areas upstairs. The current mechanical control
system is old enough that technical support is spotty from the original vendor.
An upgrade to the mechanical system will provide an opportunity to integrate some of the multiple systems in the building leading
to both improved comfort levels in the building and an overall reduction in energy use.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a
reduction of energy costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
227
CIP Project Fund
General Fund
PROJECT NUMBER
GF129
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER BASEMENT RENOVATION
FY12
$21,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The Lindley Center Basement has a number potential health and safety issues. It is infested with rodents, is dilapidated and
almost to the point of being non-functional. The basement has previously been used for storage of Recreation Department
program supplies (used in youth programs) as well as storage for other community groups such as BSF and the Gallatin Valley
Bike Club. The proposed project would include the following: 1.Cleaning/Disinfecting and packing out all salvageable supplies to
an on-site storage container. 2.Patching all holes where rodents are entering the structure. 3. Exterminating rodents that are
present in the structure. 4. Cleaning/Disinfecting of the structure.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
•Reduced potential liability for the city, A healthier/safer environment for staff, A healthier/safer environment for the public, the
heater is located in the basement and therefore pulls air from the basement into the main part of the building which is used on a
weekly basis for public rentals and youth recreation programs. Continued use for storage, which is much needed by the
department. Reduction of staff time for maintenance and upkeep.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:51
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):9
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):1
FREQUENCY OF USE (Up to 5):5
228
CIP Project Fund
General Fund
PROJECT NUMBER
GF130
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL SITE IMPROVEMENTS - PHASE 2
FY12 FY13 FY14 FY15 FY16 Unscheduled
$35,000
DESCRIPTION OF PROJECT
A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system
and modifications to provide water coverage for the revised site and better use of treated city water.
Improvement items include: Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley
to the south of the City Commission meeting room, Trees to provide screening and shading on the south facing elevation, A
storm water detention area on the north east end of the alley to protect the creek from site run-off and any added siltation,
Planting beds and screening from the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use,
Better amenities for bike racks will also be included.
If approved the landscaping plan will be presented to the Commission for final review and approval.
ALTERNATIVES CONSIDERED
Work is already under way with a citizen group to establish a rain garden on the site and to begin the landscaping process. The
group has agreed to help with some of the site design work so that we can have an adequate plan together for Planning
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal facility. Commitments were
made in the LEED application for future site development that will address lower maintenance needs, less water use, and other
green practices.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make
better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings
and other vegetation requiring less water.
FUNDING SOURCES
100% General Fund. A volunteer group has been established to develop the site with LEED type standards in mind. Some fund
raising and volunteer labor has been proposed by the group to use the site as a demonstration site for sustainable landscaping
practices.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
229
CIP Project Fund
General Fund
PROJECT NUMBER
GF132
DEPARTMENT
CEMETERY
PROJECT NAME
COLUMBARIUM EXPANSION
FY12
$40,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Installation of a granite structure to provide 80 above-ground ash burial plots. Our current columbarium niches are expected to
be sold out in FY12. Adding another columbarium will meet the needs of those looking for above-ground ash burial plots at the
cemetery.
ALTERNATIVES CONSIDERED
Continue to offer in-ground burials when the present columbarium is
full.
ADVANTAGES OF APPROVAL
Continue to offer in-ground burials when the present columbarium is
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance and repair costs compared with tranditional ground-lot burials,
Decreased fuel costs for cemetery maintenance, low routine maintenance and servicing.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
230
CIP Project Fund
General Fund
PROJECT NUMBER
GF133
DEPARTMENT
CEMETERY
PROJECT NAME
FOUR WHEELER WITH PLOW (4X4)
FY12
$10,500
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
ATV for plowing sidewalks, Spot spraying in cemetery, Transport Wacker within cemetery.
ALTERNATIVES CONSIDERED
Borrow from other divisions if available, Spot spraying in cemetery, Borrow from other divisions if available.
ADVANTAGES OF APPROVAL
Efficient and timely snow removal in and around the cemetery, Safety/eliminate possible back and leg injuries from lifting Wacker
into truck, More fuel efficient vehicle for use in cemetery.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Reduced maintenance and repair costs, Decreased fuel costs, Routine maintenance
and servicing.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:32
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
231
CIP Project Fund
General Fund
PROJECT NUMBER
GF134
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER FLOORING
FY12
$15,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The flooring in the main dining area at the Senior Center was replaced in 2008 with assistance from the Southwest Montana
Building Industry Association. The building was put in service in the early 1980s. There are other floor areas in the building that
are showing their age. This project would replace floor areas in the fireplace area, the conference and meeting rooms, and child
care areas.
ALTERNATIVES CONSIDERED
The best flooring materials for each application will be identified. The areas with the highest public use and that are in the worst
condition will be addressed on a priority basis
ADVANTAGES OF APPROVAL
Better overall appearance of the facility. Some possible safety improvements by replacing problem floor areas before they
become a trip hazard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The newer floor areas would need to be maintained in an appropriate fashion so that
the investment in new flooring is protected to extend the life of the flooring materials that are installed.
FUNDING SOURCES
General Fund with a request for some funding from the Senior Center and the money paid by groups that use the facility.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
232
CIP Project Fund
General Fund
PROJECT NUMBER
GF135
DEPARTMENT
FAC. MTC.
PROJECT NAME
SHOPS COMPLEX SIDEWALKS
FY12 FY13
$32,720
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The Shop Complex at 814 North Bozeman only has a section of sidewalk along Tamarack Street. This project would install
sidewalk sections along North Bozeman Ave, and East Aspen Street. The section of walk along North Rouse Ave would be
addressed when the state completes improvements to Rouse
ALTERNATIVES CONSIDERED
Leave existing perimeter conditions as is.
ADVANTAGES OF APPROVAL
The city sidewalk program has been dormant for the last few years. There is more emphasis in the community now on walkable
communities. Installing sidewalks around a city owned facility will demonstrate that the city is taking an active role in encouraging
safe pedestrian travel throughout the community.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Addition staff time will be required to clear these sections of walk during the winter.
Close proximity to the shops will negate the need for travel costs, but equipment and hourly expenses will be incurred
FUNDING SOURCES
The bulk of the cost would be against the general fund with other departments with offices at the shops sharing in some of the
cost of installation.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:52
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
233
CIP Project Fund
General Fund
PROJECT NUMBER
GF136
DEPARTMENT
RECREATION
PROJECT NAME
COMMUNITY AQUATIC AND REC CENTER FEASIBILITY STUDY
FY12 FY13
$65,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
A study to include: The analysis of existing facilities, programs and demographic data, and recommendations for the current and
future aquatic and recreational facilities needs of the Bozeman area.
The study shall include: survey, public meetings, advertising, analyzing existing aquatics and recreational facilities, demographic
analysis, marketing analysis, and the development of recommendations.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
This study will guide the development and design of future aquatic and recreational facilities for the Bozeman area.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
none
FUNDING SOURCES
100% general fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:43
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):8
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
234
CIP Project Fund
General Fund
PROJECT NUMBER
GF137
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL FILTRATION SYSTEM
FY12 FY13 FY14 FY15
$185,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to
scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media,
there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately
60,000 gallons of water, which gets flushed down the drain.
A regenerative media system is a new media system that uses the same media that the Swim Center currently uses, which
provides the cleanest water. The system is contained in a pressurized tank that will hold 400 gallons of water. To clean the staff
will only be required to press a button, reducing the potential hazard.
ALTERNATIVES CONSIDERED
Continue to use current system
ADVANTAGES OF APPROVAL
This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The
regenerative media system will also save approximately 700,000 gallons of water per year in cleaning.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Maintenance and Operating cost will be equal or less then current system.
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):7
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
235
CIP Project Fund
General Fund
PROJECT NUMBER
GF139
DEPARTMENT
FAC. MTC.
PROJECT NAME
CITY HALL PHASE 3 SITE IMPROVEMETNS
FY12 FY13 FY14
$45,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Phase III will address some of the longer term site needs.
Work proposed in this phase of improvements includes: an established path of travel through the parking lot from the parking
area along Rouse to the entry sidewalk, resurfacing the parking lot and restriping will reduce annual maintenance costs, sections
of sidewalk along Lamme are starting to deteriorate. Work on these sidewalk sections will be combined with the establishment
of tree pits and drip irrigation. Current code calls for street trees approximately every 50 feet. The curb area around the creek
crossing bridge on Lamme is an odd configuration that leads to water retention and freezing during the winter. Site security and
pedestrian lighting will also be evaluated once a site plan and project costs are further refined.
ALTERNATIVES CONSIDERED
Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site.
ADVANTAGES OF APPROVAL
The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed
in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration
sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn
school.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are
starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require
less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will
also reduce some of the overall annual maintenance costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:45
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
236
CIP Project Fund
General Fund
PROJECT NUMBER
GF140
DEPARTMENT
RECREATION
PROJECT NAME
LINDLEY CENTER PARKING LOT RENOVATION
FY12 FY13 FY14 FY15 FY16 Unscheduled
$42,000
DESCRIPTION OF PROJECT
Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a
dumpster pad and dumpster enclosure fence.
This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that recommends that City parks, recreation
facilities and trails are accessible to the greatest extent possible.
ALTERNATIVES CONSIDERED
Sealing and striping lot and not installing lights
ADVANTAGES OF APPROVAL
Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot
safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which
will make the lot accessible, the dumpster would be enclosed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual operating and maintenance costs to include stripping and periodic overlays.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:50
LEVEL OF SERVICE (Up to 20):13
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):9
COMMISSION WORKPLAN (Up to 10):8
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
237
CIP Project Fund
General Fund
PROJECT NUMBER
GF142
DEPARTMENT
RECREATION
PROJECT NAME
SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH
FY12 FY13 FY14 FY15 FY16
$400,000
Unscheduled
DESCRIPTION OF PROJECT
The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded
away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic
gutter system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A
modern tile that will fit into the color scheme of the pool will replace them. $210,000
The pools current shell surface will be 10 years old in 2017. The average life span of pool surfaces is 10 years. Resurfacing of the
pool is the best time to replace light fixtures. In the last resurfacing the crew was not monitored and the fixtures were installed
incorrectly, therefore we have disconnected the lights from the electricity source for safety. Resurfacing of the pool will be with
Diamond-brite, and the lights will be LED fixtures producing better light at higher efficiency then the 500W fixtures currently in
place. Light and shell resurfacing combined price: $190,000
ALTERNATIVES CONSIDERED
Replace with stainless steel gutters
ADVANTAGES OF APPROVAL
Replace with stainless steel gutters
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:47
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
238
CIP Project Fund
General Fund
PROJECT NUMBER
GF144
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION SIDEWALKS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$69,200
DESCRIPTION OF PROJECT
Replace the damaged areas of sidewalk around the perimeter lot of the story Mansion
ALTERNATIVES CONSIDERED
Replace the worst sections of sidewalk as needed.
ADVANTAGES OF APPROVAL
The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to
maintain in the winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow
melt-off accumulation on the walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with
the equipment we currently use for winter snow removal.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:38
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
239
CIP Project Fund
General Fund
PROJECT NUMBER
GF145
DEPARTMENT
FAC. MTC.
PROJECT NAME
PROFESSIONAL BUILDING RE-ROOF
FY12
$44,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Re-roof of single membrane roofing system at the Professional Building
ALTERNATIVES CONSIDERED
Repair any leaks in the roof as they occur. Continue to monitor the condition of the roof and wait until the integrity of the roof
has further deteriorated to the point that spot repairs are ineffective.
ADVANTAGES OF APPROVAL
Since the City purchased the building in the mid-1990s, there have been a number of roof related improvements and repairs. The
private offices that occupied the second floor have been replaced with city offices. There are two penetrations on the roof from
old ventilation systems, from the old dentist office that are no longer in use. A new air handler was added for the second floor.
An air conditioning unit for the IT room was installed on the roof. A lightning strike damaged a portion of the roof.
Staff has monitored the condition of the roof and some soft spots have developed where water is getting through the single ply
membrane into the subsurface insulation. Repairs have been completed but the roof is showing signs of wear and replacement
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Replacement of the roof will help preserve the integrity of the building and avoid
untimely seasonal repair costs.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:34
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
240
CIP Project Fund
General Fund
PROJECT NUMBER
GF146
DEPARTMENT
PARKS
PROJECT NAME
LINDLEY PARK IRRIGATION SYSTEM
FY12 FY13 FY14 FY15 FY16 Unscheduled
$100,000
DESCRIPTION OF PROJECT
Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that
the pipe and electrical wire are starting to fail on a regular basis. It is important to keep this system working because Lindley is
one of our most used parks, keeping the grass green before and after the Sweet Pea Festival, and it also a part of the cemetery
irrigation system.
ALTERNATIVES CONSIDERED
Repair existing system as needed
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard and attracts gophers.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
241
CIP Project Fund
General Fund
PROJECT NUMBER
GF147
DEPARTMENT
PARKS
PROJECT NAME
SOFTBALL COMPLEX IRRIAGATION SYSTEM
FY12 FY13 FY14 FY15 FY16 Unscheduled
$110,000
DESCRIPTION OF PROJECT
Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not
only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has
been done to fix the curb stops from leaking by.
ALTERNATIVES CONSIDERED
Continue to repair existing system
ADVANTAGES OF APPROVAL
Healthier turf, grass will be green, not dormant in the summer
Efficient use of the water (water conservation)
Irrigate at night-minimize evaporation and transpiration
Public safety, un-irrigated ground is hard.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the
ground.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:28
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
242
CIP Project Fund
General Fund
PROJECT NUMBER
GF148
DEPARTMENT
PARKS
PROJECT NAME
BMX PARKING LOT
FY12 FY13 FY14 FY15 FY16 Unscheduled
$85,000
DESCRIPTION OF PROJECT
Installation of parking lot at Westlake BMX park.
ALTERNATIVES CONSIDERED
Do not install a parking lot
ADVANTAGES OF APPROVAL
Also access for Childrens Memorial Park
Accessible area to park
Christmas tree dumping
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
243
CIP Project Fund
General Fund
PROJECT NUMBER
GF149
DEPARTMENT
PARKS
PROJECT NAME
EAST GALLATIN REC AREA PARKING LOT
FY12 FY13 FY14 FY15 FY16 Unscheduled
$60,000
DESCRIPTION OF PROJECT
Paving parking lot at the East Gallatin Recreation Area..
ALTERNATIVES CONSIDERED
Keep the parking lot gravel
ADVANTAGES OF APPROVAL
Reduced maintenance on the road.
We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we
plow so the parking lot does not come up with the snow.
No washboards and holes to trap water.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Minimal. Clean-up, possible snow plowing, painting lines every few years
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
244
CIP Project Fund
General Fund
PROJECT NUMBER
GF150
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION STAIR AND ELEVATOR ADDITION
FY12 FY13 FY14 FY15 FY16 Unscheduled
$602,616
DESCRIPTION OF PROJECT
Construct a stair and elevator tower for the Story Mansion.
ALTERNATIVES CONSIDERED
Future uses of the building will determine the need for this addition. The building can continue to operate as a community center
without an elevator. Should a prospective tenant for the second floor come forward, the need for the elevator and the
ADVANTAGES OF APPROVAL
A stair and elevator tower would address the accessibility requirements for the Story Mansion. The main level meets accessibility
requirements. Should the second and third floors be renovated for uses that require public access then an elevator would need
to be installed.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: An elevator would require an annual contract for monitoring the emergency phone.
All other city elevators are also under a general maintenance contract for repairs and upkeep. The state also charges an annual
inspection and certificate fee for all elevators.
FUNDING SOURCES
Grant funding, fund raising, general fund, or some combination of resources.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:25
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
245
CIP Project Fund
General Fund
PROJECT NUMBER
GF151
DEPARTMENT
PARKS
PROJECT NAME
BEALL PARK BASKETBALL COURTS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$18,000
DESCRIPTION OF PROJECT
Resurface or tile the existing court.
ALTERNATIVES CONSIDERED
Leave it the way it is.
ADVANTAGES OF APPROVAL
Improved basketball courts that are level, safe and are an asset to the park.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:23
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):3
246
CIP Project Fund
General Fund
PROJECT NUMBER
GF152
DEPARTMENT
RECREATION
PROJECT NAME
STORY MANSION INTERIOR RENOVATIONS 2 & 3RD FLOORS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$128,680
DESCRIPTION OF PROJECT
Structural upgrades to the 3rd floor of the Story Mansion. Provide a second set of stairs per code requirements from the 1st
level to the 3rd level. The work included in this estimate is for code compliance. This work does not include the remodel of the
bedroom areas into offices or other uses. Costs for renovation of the space for a proposed use will be developed when the uses
are know.
ALTERNATIVES CONSIDERED
Include these structural and code upgrades in the cost of the renovation when a use of the space is determined.
ADVANTAGES OF APPROVAL
This work will need to be done in order to utilize the upper floors of the mansion. There is interest in an addition source of
income for the mansion by leasing out space to an appropriate tenant.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Renovation of the second and third floors will increase the annual maintenance costs
for the building. A portion of these costs could be recovered from the lease payments.
FUNDING SOURCES
Grant sources, fund raising, tenant improvements, general fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:15
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):0
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
247
CIP Project Fund
General Fund
PROJECT NUMBER
GF154
DEPARTMENT
CEMETERY
PROJECT NAME
CEMETERY BUILDING RE-ROOF
FY12 FY13
$30,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Replace the existing roof on the cemetery maintenance building
ALTERNATIVES CONSIDERED
Keep and patch existing roof.
ADVANTAGES OF APPROVAL
Decreased repair/ maintenance costs
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:30
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
248
CIP Project Fund
General Fund
PROJECT NUMBER
GF155
DEPARTMENT
LIBRARY
PROJECT NAME
SELF CHECK STATION
FY12 FY13 FY14 FY15 FY16 Unscheduled
$14,000
DESCRIPTION OF PROJECT
Purchase of a Self Check station to allow patrons self service in checking out and renewing items as well as paying for late fees.
ALTERNATIVES CONSIDERED
Continue to use staff to manually check materials in and out, renew items and collect fines, as well as use the three self checks
which currently have patrons waiting in line to use.
ADVANTAGES OF APPROVAL
The self check machine assigns the tasks of checking out, renewing and paying fines to the patron which in turn allows the staff to
be efficient by providing timely service to a culture that demands and expects quicker turnaround time. Paraprofessional staff will
have more time to check materials in, shelve materials, inventory, maintain and care for the collection, and assist patrons in
locating materials. Professional staff will be able to focus on assistance with technical and detailed information.
The three self check machines at the library handle nearly 65% of the items checked out. Radio frequency identification
technology (RFID) has made the process easier for patrons to use and more secure, thus protecting Library property.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Estimated Maintenance Cost $2,200
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:20
LEVEL OF SERVICE (Up to 20):5
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):3
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
249
CIP Project Fund
General Fund
PROJECT NUMBER
GF157
DEPARTMENT
FAC. MTC.
PROJECT NAME
SENIOR CENTER ELEVATOR
FY12 FY13 FY14
$65,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The
elevator is to the point where many technological improvements have been made in elevator technology and a change out would
yield both improved service and some reductions in energy savings.
While the elevator is still a safe system, the elevator is used often due to the special needs of the members of the Senior Center.
Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the
replacement process.
ALTERNATIVES CONSIDERED
Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it
physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and
ADVANTAGES OF APPROVAL
A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility
requirements for a municipal building.
Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also
include a number of technological improvements.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:37
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):7
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
250
CIP Project Fund
General Fund
PROJECT NUMBER
GF158
DEPARTMENT
FAC. MTC.
PROJECT NAME
MECHANICAL CONTROL SYSTEM - PROF BUILDING
FY12 FY13
$30,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The current mechanical control system in the Professional Building is a York brand control system. Approximately 5 years ago
the York Company was bought out by Johnson Control Company. The York components are being phased out and replace with
Johnson Control Equipment.
Overall the building systems and building comfort levels in the building are fair at the present time. Staff is experiencing some
difficulties in monitoring the system and making adjustments. We have been monitoring gas and electric use in the building and a
newer computerized mechanical control system would provide tighter control of the building systems and also yield better
comfort levels in the building.
The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the
deficiencies are in the building.
ALTERNATIVES CONSIDERED
An analysis of the building systems and a review of the current mechanical controls is needed to determine the options for better
control of the equipment .
ADVANTAGES OF APPROVAL
The current mechanical control system will soon be difficult to maintain as the York parts are phased out. A control package that
allows for better interface and control settings adds to both energy savings and overall building comfort levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a
reduction of energy costs.
FUNDING SOURCES
General Fund and possibly Building Inspection Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:42
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
251
CIP Project Fund
General Fund
PROJECT NUMBER
GF159
DEPARTMENT
FAC. MTC.
PROJECT NAME
FIRE STATION #2 WINDOW AND DOOR REPLACEMENT
FY12 FY13
$20,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
There are 11 exterior windows on Station #2. These windows are original and are all single glazed units. This project would
replace the windows with aluminum clad frames and double glazed windows. There are exterior doors on the building that are
not insulated. These doors would be replaced with insulated units.
ALTERNATIVES CONSIDERED
Replace the units individually as they fail. Leave the other units in place and continue to pay more for utility bills.
ADVANTAGES OF APPROVAL
Replacement windows have a longer term for payback than some other energy improvements like lighting change outs and
insulation. General estimates for recovering the cost of window replacements are around 10 to 15 years.
Window replacement of the 30 plus year old windows will help secure the exterior envelope of the building. Other energy
retrofits are planned for the building to address the easy and quick payback strategies.
The exterior of the building is starting to show some age deterioration and a good exterior painting will be done shortly. Some
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Double glazed window will reduce energy consumption and improve the overall comfort level in the building.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:48
LEVEL OF SERVICE (Up to 20):17
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):6
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
252
CIP Project Fund
General Fund
PROJECT NUMBER
GF160
DEPARTMENT
FAC. MTC.
PROJECT NAME
LIBRARY PAINTING IMPROVEMENTS
FY12 FY13 FY14
$10,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Areas of the Library, in both the public areas and back of house areas are starting to show some wear. In anticipation of staying
up on the overall appearance of the building wall areas showing the highest levels of wear will be repainted.
ALTERNATIVES CONSIDERED
The preferred approach is tracking the wall areas that show the most wear and schedule them for painting on a proactive basis.
ADVANTAGES OF APPROVAL
Maintain the overall positive appearance of the building and keeping the look of the building as a newer community asset.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Smaller dollar amounts spent over multiple years rather than waiting for full deterioration and then scheduling a full building
renovation.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):4
DEPARTMENT PRIORITY (Up to 10):5
COMMISSION WORKPLAN (Up to 10):4
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
253
CIP Project Fund
General Fund
PROJECT NUMBER
GF161
DEPARTMENT
FAC. MTC.
PROJECT NAME
FACILITIES CONDITION INDEX - 2ND ROUND OF BUILDING ASSESSMENTS
FY12
$14,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The Facilities Condition Index Planning Process is a method of assessing and evaluating the overall condition of multiple buildings
within an organization. The last Facilities Condition Index (FCI) assessment was conducted in 2008. In order to stay current and
keep the process credible follow up surveys are needed to check on the progress of addressing areas in need of repair, assess the
condition of potential problems that were identified, and to identify new problems.
During the 2008 FCI the buildings that were included in the plan were: Alfred M. Stiff Professional Building, Bozeman Senior
Center, Fire Station #1, Fire Station #2, Bozeman Public Library, Swim Center, and Shop Complex.
ALTERNATIVES CONSIDERED
The Facilities Condition Index approach has been identified in the Commission Work Plan which somewhat validates this long-
term planning approach for facilities management. The FCI approach for prioritizing facility related repairs is a nationally accepted
ADVANTAGES OF APPROVAL
The building systems that are assessed include: foundations, floor systems, roof systems, finishes, HVAC systems, plumbing
systems, electrical systems, elevators, safety systems, and site conditions. The various components are graded on their overall
condition taking into consideration: safety, damage and wear and tear, codes and standards, environmental improvements, energy
conservation, aesthetics, and accessibility. This comprehensive approach is an advantage to an ad hoc approach.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:68
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
254
CIP Project Fund
General Fund
PROJECT NUMBER
GF162
DEPARTMENT
FIRE
PROJECT NAME
LIVE-FIRE TRAINING PROP
FY12 FY13 FY14 FY15 FY16 Unscheduled
$48,000
DESCRIPTION OF PROJECT
This facility is the completion of the original project that was approved in FY10. In the FY11 budget $48,000 was delayed for the
burn portion of the prop. This will complete the Fire training facility at the lower yards. It would be constructed of modular
container units that will be configured and replaced when needed. This facility will be used year round.
The following types of training would occur: Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous
Materials Response, and Trench Rescue.
The facility would be available to the City Police Department for their training needs (Special Response Team, etc.) and to the
Water and Sewer Department for continued Trench Rescue training.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing site and Central Valley Fire training center out of the city.
ADVANTAGES OF APPROVAL
Firefighters can train when on-duty, reducing overtime costs.
Required for ISO compliance.
Located within the City Limits, firefighters would be close for call-outs.
Available when needed (unlike Central Valley Fire site.)
Shared facility with City Police and Water/Sewer Operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating costs are minimal at are within our existing operational budgets.
FUNDING SOURCES
100% General Fund.
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:33
LEVEL OF SERVICE (Up to 20):10
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):5
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):1
255
CIP Project Fund
General Fund
PROJECT NUMBER
GF163
DEPARTMENT
FINANCE
PROJECT NAME
COPIER/PRINTER/SCANNER REPLACEMENT
FY12 FY13 FY14 FY15
$15,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the current equipment, which is 5 years old.
At replacement time, this Konica Bizhub C350 machine will be 10 years old. The current machine is not Energy Star qualified.
ALTERNATIVES CONSIDERED
Utilize a number of small printers/scanners on desktops around the office.
ADVANTAGES OF APPROVAL
The Finance Department will have a critical piece of office equipment available in our office for customer service.
Energy star devices are more energy efficient than other non-rated machines
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:40
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):5
SERVICE AREA (Up to 10):2
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):5
256
CIP Project Fund
General Fund
PROJECT NUMBER
GF164
DEPARTMENT
I.T.
PROJECT NAME
REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING
FY12 FY13
$22,500
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of
equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to
accomplish.
ALTERNATIVES CONSIDERED
Don't replace.
ADVANTAGES OF APPROVAL
The replacement will be significantly smaller and have reduced energy costs.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Assists in reducing the professional building's reoccurring energy costs.
FUNDING SOURCES
General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:49
LEVEL OF SERVICE (Up to 20):15
OPERATING BUDGET IMPACT (Up to10):8
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):0
ADOPTED CLIMATE PLAN (Up to 5):4
FREQUENCY OF USE (Up to 5):5
257
CIP Project Fund
General Fund
PROJECT NUMBER
GF165
DEPARTMENT
POLICE
PROJECT NAME
PATROL MOTORCYCLE REPLACEMENTS
FY12 FY13 FY14 FY15
$70,000
FY16
$70,000
Unscheduled
DESCRIPTION OF PROJECT
FY15 - $70,000 will replace asset # 3154, (2003, 29,595 miles); asset # 3112, (2002, 19,802 miles).* FY16 - $70,000 will replace
asset # 3111, (2002, 18,248 miles); asset # 3155, (2003, 12,872 miles). **Mileage as of 10/19/10 This plan allows for 2 patrol
motorcycles to be replaced each year, including all of the necessary vehicle equipment (emergency lights, sirens, electronic
reporting / ticketing systems, etc.) This program would replace older, higher mileage patrol motorcycles that become less reliable
and more costly to repair. Equipment from the motorcycle can sometimes be transferred from the old motorcycle to the new
motorcycle depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division
of the Bozeman Police Department. These vehicles are used to respond to both emergency and non-emergency calls for service,
investigate accidents, conduct traffic enforcement and for general patrol duties.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the
traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for
police patrol use during the day and when the city streets are clear enough to ride.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Maintenance costs are stable due to regularly scheduled service.Officers assigned to the motorcycle division are also assigned to
their own motorcycle. This seems to reduce the wear on this equipment.
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:66
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):10
COMMISSION WORKPLAN (Up to 10):10
ADOPTED CLIMATE PLAN (Up to 5):3
FREQUENCY OF USE (Up to 5):3
258
CIP Project Fund
General Fund
PROJECT NUMBER
GF166
DEPARTMENT
POLICE
PROJECT NAME
PORTABLE RADIO REPLACEMENTS
FY12 FY13 FY14 FY15
$48,000
FY16
$49,500
Unscheduled
DESCRIPTION OF PROJECT
This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral
accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years.
This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a
financially prudent option.
Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police Department. Police radios must be
available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and
department-wide communication in the event of a need for major response.
ALTERNATIVES CONSIDERED
None.
ADVANTAGES OF APPROVAL
This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for
equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of
officer safety.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% General Fund
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:57
LEVEL OF SERVICE (Up to 20):20
OPERATING BUDGET IMPACT (Up to10):10
SERVICE AREA (Up to 10):10
DEPARTMENT PRIORITY (Up to 10):7
COMMISSION WORKPLAN (Up to 10):5
ADOPTED CLIMATE PLAN (Up to 5):0
FREQUENCY OF USE (Up to 5):5
259
CIP Project Fund
General Fund
PROJECT NUMBER
GF167
DEPARTMENT
RECREATION
PROJECT NAME
FY12 FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
260
CIP Project Fund
General Fund
PROJECT NUMBER
PW01
DEPARTMENT
PARKS/FAC. MTC.
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
General Fund Project and Equipment Scoring TOTAL RATING:
LEVEL OF SERVICE (Up to 20):
OPERATING BUDGET IMPACT (Up to10):
SERVICE AREA (Up to 10):
DEPARTMENT PRIORITY (Up to 10):
COMMISSION WORKPLAN (Up to 10):
ADOPTED CLIMATE PLAN (Up to 5):
FREQUENCY OF USE (Up to 5):
261