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HomeMy WebLinkAboutPresentation of Water Fund and Wastewater Fund portion of CIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation of Parts of the Recommended Capital Improvements Plan (CIP) for FY2012-2016 Item Type: Action MEETING DATE: November 29, 2010 RECOMMENDATION: Listen to Presentation, ask questions and take public comment. Inform staff as to how these items should be scheduled for adoption (ie. consent or action item on future agenda.) BACKGROUND: On November 8 and November 15, we presented various parts of the Capital Improvements Plan to the Commission. Tonight we will be presenting: · Water Fund CIP, and · Wastewater Fund CIP. With a number of parts of the Capital Improvements Plan already presented and adopted, the following items are remaining: December 6: Action Item: Adoption of the General Fund CIP December 13: Action Items: Impact Fee CIP’s. · Fire Impact Fee CIP 181 · Water Impact Fee CIP · Wastewater Impact Fee CIP · Street Impact Fee CIP The Impact Fee CIP were previously scheduled for December 6th, but have been moved to December 13th, after the Advisory Board needed an additional meeting to finalize their recommendation. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY12. ALTERNATIVES: As suggested by the City Commission. Report compiled on: November 18, 2010 182 Water FundCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 8,637,261$     3,375,761$         3,804,517$     1,363,976$    2,904,498$  3,357,630$      Plus:  Water Revenues Dedicated to CIP 1,483,500$     1,530,972$         1,579,963$     1,630,522$    1,663,132$  1,696,395$      Plus:  WTP Loan Proceeds9,000,000$         7,000,000$       Less:  Scheduled CIP Project Costs (6,745,000)$    (10,102,216)$     (11,020,504)$  (90,000)$        (1,210,000)$ (90,000)$        Projected Year‐End Cash Dedicated to CIP 3,375,761$     3,804,517$         1,363,976$     2,904,498$    3,357,630$  4,964,025$    Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Water Revenues 5,750,000$       5,934,000$          6,123,888$       6,319,852$     6,522,088$   6,652,529$       Estimated Annual Increase 3.2% 3.2% 3.2% 3.2% 2% 2%Total Estimated Revenues 5,934,000$       6,123,888$          6,319,852$       6,522,088$     6,652,529$   6,785,580$     Current Revenues Dedicated to CIP % 25.0% 25.0% 25.0% 25.0% 25.0% 25.0%  Plus:  Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP 25.0% 25.0% 25.0% 25.0% 25.0% 25.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,483,500$       1,530,972$          1,579,963$       1,630,522$     1,663,132$   1,696,395$     12,000,00010,000,0008,000,0006,000,0004,000,0002,000,0000Water Fund Projects & Equipment 183 CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Water FundPW01WATER OPSSHOPS FACILITY EXPANSION PLAN$10,000PW02Water OPSLAUREL GLEN SHOP ANNEX ‐ Phase 1$100,000W03WATER OPSENGINEERING/DESIGN for BIANNUAL WATER SYSTEM UPGRADES$90,000$90,000$90,000W04WATER OPSWATER SYSTEM UPGRADES BIANNUAL$1,100,000$1,210,000W07WATER PLANTWATER TREATMENT PLANT 22MG MEMBRANE PLANT$5,000,000$2,800,000W12WATER OPS1 TON TRUCK WITH HOIST$46,794W16WATER OPSBACKHOE$111,362W17WATER OPS1/2 TON TRUCK$37,856WW23WATER OPSMINI EXCAVATOR & TRAILER$25,000Summary for  Water Fund (9 items)Totals by year:$5,301,362 $4,019,650 $90,000 $1,210,000$90,000FY12FY13FY14FY15FY16Unscheduled184 CIP Project Fund Water Fund PROJECT NUMBER PW01 DEPARTMENT WATER OPS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY12 FY13 $10,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project 185 CIP Project Fund Water Fund PROJECT NUMBER PW02 DEPARTMENT Water OPS PROJECT NAME LAUREL GLEN SHOP ANNEX - Phase 1 FY12 $100,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and paving. Future phases may include finishing for office and restrooms, automated water fill station, etc. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up room at existing shop complex. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00 FUNDING SOURCES 50% Water Fund 50% Sewer Fund New Replacement Equipment Project 186 CIP Project Fund Water Fund PROJECT NUMBER W03 DEPARTMENT WATER OPS PROJECT NAME ENGINEERING/DESIGN for BIANNUAL WATER SYSTEM UPGRADES FY12 $90,000 FY13 FY14 $90,000 FY15 FY16 $90,000 Unscheduled DESCRIPTION OF PROJECT This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We alternate funding of design work and construction work within the CIP. As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge of system conditions today, the following projects are candidates for design funding and were identified in the Facility Plan: 1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story As annual operations occur, other more-urgent projects may be identified and designed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the design of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project 187 CIP Project Fund Water Fund PROJECT NUMBER W04 DEPARTMENT WATER OPS PROJECT NAME WATER SYSTEM UPGRADES BIANNUAL FY12 FY13 $1,100,000 FY14 FY15 $1,210,000 FY16 Unscheduled DESCRIPTION OF PROJECT This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate funding of design work and construction work within the CIP. As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge of system conditions today, the following projects are candidates for construction funding and were identified in the Facility Plan: 1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story As annual operations occur, other more-urgent projects may be identified and designed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500 per water-main mile maintained annually. FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project 188 CIP Project Fund Water Fund PROJECT NUMBER W07 DEPARTMENT WATER PLANT PROJECT NAME WATER TREATMENT PLANT 22MG MEMBRANE PLANT FY12 $5,000,000 FY13 $2,800,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This new Membrane Filter Treatment Plant is the preferred water treatment alternative identified in the adopted Water Facility Plan. It is recommended to be built with an initial configuration providing 22MGD of water treatment capacity, with future expansion capability to 36MGD. This addresses both the 10- and 20- year capacity requirement forecast for the City’s water treatment system. It is expected to be online by October 2013. The current 15MGD WTP equipment is nearing the end of its useful life; the plant’s direct filtration treatment process, while effective most of the year, becomes only marginally effective during spring runoff or flash thunderstorms in the watershed, dropping plant efficiency as low as 70%; and, rapid population growth and expansion of city water services is increasing demand for water. The current plant capacity may be exceeded in as few as five years. ALTERNATIVES CONSIDERED The Water Facility Plan considered numerous alternatives for water treatment. This was identified as the preferred alternative in the adopted plan. ADVANTAGES OF APPROVAL Planning for increased water supply to meet growing demands and to replace existing equipment that is at the end of its useful life. The New Plant will be located at the current site in a 49,620 sf building located directly north of the plant. It will include pre- oxidation, coagulation, flocculation, settling, strainers, membrane flitration, dissolved air flotation thickeners, disinfection, PH adjustment for corrosion control, drying beds, lagoon, and ancillary facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This plant is not estimated require an addition to existing plant staff. Annual O&M costs = est. $1,735,901 (including existing staff plus new plant expenses). None of these costs can be paid with Impact Fees. FUNDING SOURCES The most recent estimate of plant costs was provided in the Fall of 2010, at a total of $40.7 Million. It is estimated that 33% of total project costs (approx $13.4 Milion) are related to capacity expansion of the plant, and therefore are eligible for impact fee funding. TOTAL PROEJCT: FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit, construction $7,267,000. FY12 $16,460,000. FY13 $16,460,000. New Replacement Equipment Project 189 CIP Project Fund Water Fund PROJECT NUMBER W12 DEPARTMENT WATER OPS PROJECT NAME 1 TON TRUCK WITH HOIST FY12 FY13 $46,794 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This request replaces asset # 2914, a 2001 Dodge 1-ton with a 1-ton truck with a hoist. This truck is used daily in both water and sewer operations to transport personnel and equipment, and responds to water and sewer line emergencies. This particular truck has proven to be a very unreliable vehicle; the transmission has been replaced twice. Because of reliability problems and maintenance costs, we are recommending replacing this vehicle sooner than customary. Flex Fuel Vehicles will be purchased. ALTERNATIVES CONSIDERED Keep the trucks and spend maintenance dollars to have truck serviceable ADVANTAGES OF APPROVAL Advantages to the City for approving this request include savings on fuel. The new vehicles will improve safety of crews, there would be lower repair costs and it would help maintain current operations levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project 190 CIP Project Fund Water Fund PROJECT NUMBER W16 DEPARTMENT WATER OPS PROJECT NAME BACKHOE FY12 $111,362 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces current asset #2633, a 1999 John Deere backhoe with 2168 hours on it. This hoe is used primarily for compacting ditches, loading trucks with material and does not have an extendable boom. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and water operations. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Water Fund New Replacement Equipment Project 191 CIP Project Fund Water Fund PROJECT NUMBER W17 DEPARTMENT WATER OPS PROJECT NAME 1/2 TON TRUCK FY12 FY13 $37,856 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces current asset #2647, a 1998 Chevy 4x4. It will be replaced once it approaches 100,000 miles, estimated to be FY13. This truck is used in our water valve operation program and is used in various light duty jobs. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and water operations. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Water Fund New Replacement Equipment Project 192 CIP Project Fund Water Fund PROJECT NUMBER WW23 DEPARTMENT WATER OPS PROJECT NAME MINI EXCAVATOR & TRAILER FY12 FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department. ALTERNATIVES CONSIDERED Continue to rent this piece of equipment ADVANTAGES OF APPROVAL Give’s both the Water and Street Departments a piece of equipment that can work in small spaces ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe FUNDING SOURCES Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.) New Replacement Equipment Project 193 Wastewater FundCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP‐$                 (7,840)$               72,926$          957,109$        1,250,878$  2,291,196$       Plus:  Wastewater Revenues Dedicated to CIP 1,190,160$     1,237,766$         1,287,277$     1,338,768$     1,392,319$  1,448,012$       Plus:  WRF Loan Proceeds 20,800,000$     Less:  Scheduled CIP Project Costs (21,998,000)$  (1,157,000)$       (403,094)$      (1,045,000)$   (352,000)$    (1,200,000)$   Projected Year‐End Cash Dedicated to CIP (7,840)$            72,926$              957,109$        1,250,878$     2,291,196$  2,539,208$     Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Wastewater Revenues 5,400,000$       5,950,800$          6,188,832$       6,436,385$      6,693,841$   6,961,594$        Estimated Annual Increase 10.2% 4% 4% 4% 4% 4%Total Estimated Revenues 5,950,800$       6,188,832$          6,436,385$       6,693,841$      6,961,594$   7,240,058$      Current Revenues Dedicated to CIP % 20.0% 20.0% 20.0% 20.0% 20.0% 20.0%  Plus:  Increase Dedicated to Curb Replacements 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP 20.0% 20.0% 20.0% 20.0% 20.0% 20.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,190,160$       1,237,766$          1,287,277$       1,338,768$      1,392,319$   1,448,012$      6,000,0005,000,0004,000,0003,000,0002,000,0001,000,0000Wastewater Fund Projects & Equipment 194 CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Wastewater FundPW01WW OPSSHOPS FACILITY EXPANSION PLAN$10,000PW02WW OPSLAUREL GLEN SHOP ANNEX ‐ Phase 1$100,000WW02WW OPS1 TON TRUCK WITH HOIST$45,000$45,000WW03WW OPS1/2 TON FLEX FUEL TRUCK$25,000WW07WW OPSENGINEERING/DESIGN for BIANNUAL WASTEWATER SYSTEM UPGRADES$90,000$90,000WW08WW OPSWASTEWATER SYSTEM UPGRADES BIANNUAL$800,000$1,000,000$1,200,000WW17WW OPSTV VAN (REFURBISH EQUIPMENT)$167,000WW21WW OPSFLUSHER TRUCK$253,094WW23WW OPSMINI EXCAVATOR & TRAILER$25,000WW26WW OPSFLUSHER VAC TRUCK REPLACEMENT$262,000WW27WRF PLANTSKID STEER VEHICLE$45,000WW28WRF PLANTDESIGN PHASE II ‐ WRF PLANT IMPROVEMENTS$2,615,000WW29WRF PLANTENERGY RECOVERY (METHANE CO‐GENERATION) PROJECT$2,600,000Summary for  Wastewater Fund (13 items)Totals by year:$1,157,000 $403,094 $1,045,000 $352,000$1,200,000$5,215,000FY12FY13FY14FY15FY16Unscheduled195 CIP Project Fund Wastewater Fund PROJECT NUMBER PW01 DEPARTMENT WW OPS PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY12 FY13 $10,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project 196 CIP Project Fund Wastewater Fund PROJECT NUMBER PW02 DEPARTMENT WW OPS PROJECT NAME LAUREL GLEN SHOP ANNEX - Phase 1 FY12 $100,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and paving. Future phases may include finishing for office and restrooms, automated water fill station, etc. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up room at existing shop complex. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00 FUNDING SOURCES 50% Water Fund 50% Sewer Fund New Replacement Equipment Project 197 CIP Project Fund Wastewater Fund PROJECT NUMBER WW02 DEPARTMENT WW OPS PROJECT NAME 1 TON TRUCK WITH HOIST FY12 $45,000 FY13 FY14 $45,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT FY12: Replaces a 2000 1-ton truck with a hoist. At the time of replacement, this truck will be 11 years old. FY14: Replaces a 2004 Ford F250, asset #3232. At the time of replacement, this truck will be over 10 years old. These trucks are used daily in both water and sewer operations to transport personnel and equipment. The existing truck will not be traded in; it will be utilized as a back-up vehicle when needed. ALTERNATIVES CONSIDERED Keep the truck and spend maintenance dollars to have truck serviceable. ADVANTAGES OF APPROVAL Advantages to the City for approving this request include savings on fuel and emissions. The new vehicles will improve safety of crews, there would be lower repair costs and it would help maintain current operations levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Revenue New Replacement Equipment Project 198 CIP Project Fund Wastewater Fund PROJECT NUMBER WW03 DEPARTMENT WW OPS PROJECT NAME 1/2 TON FLEX FUEL TRUCK FY12 FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is to replace asset # 2916 which is a 2001 Dodge Dakota ½ ton pickup. At the time replaced, this vehicle will be 12 years old and have approx 100,000 miles. This truck is used to transport operations crews performing one call locates. Crews respond to over 5,000 calls a year for locate requests. The existing vehicle will be traded in, to reduce the total purchase price. ALTERNATIVES CONSIDERED Continue to use older vehicle which is extremely small for the average water department employee. ADVANTAGES OF APPROVAL Advantages to the City for approving this request include continued reliability in water operations. Repair and maintenance costs will be minimized with replacement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Fund New Replacement Equipment Project 199 CIP Project Fund Wastewater Fund PROJECT NUMBER WW07 DEPARTMENT WW OPS PROJECT NAME ENGINEERING/DESIGN for BIANNUAL WASTEWATER SYSTEM UPGRADES FY12 FY13 $90,000 FY14 FY15 $90,000 FY16 Unscheduled DESCRIPTION OF PROJECT This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We alternate funding of design work and construction work within the CIP. As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent. As annual televising continues, other more-urgent projects may be identified and designed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for design of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project 200 CIP Project Fund Wastewater Fund PROJECT NUMBER WW08 DEPARTMENT WW OPS PROJECT NAME WASTEWATER SYSTEM UPGRADES BIANNUAL FY12 $800,000 FY13 FY14 $1,000,000 FY15 FY16 $1,200,000 Unscheduled DESCRIPTION OF PROJECT This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate funding of design work and construction work within the CIP. As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent. As annual televising continues, other more-urgent projects may be identified, designed, and constructed under this project heading. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the construction of necessary sewer system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Fund New Replacement Equipment Project 201 CIP Project Fund Wastewater Fund PROJECT NUMBER WW17 DEPARTMENT WW OPS PROJECT NAME TV VAN (REFURBISH EQUIPMENT) FY12 $167,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Refurbishment of the existing Sewer TV Van, routinely replaced every 5 years. Current Van purchased in FY07. This van should be equipped with all modifications to put into service for video inspecting our existing and newly constructed sewage collection infrastructure. The van will allow us to travel out of the sewer main and not only inspect the city’s portion of the service but the homeowner’s side and even into the structure itself. This is critical in identifying infiltration issues and helps identify homes that have sump pumps dumping into our system. This can be done from the street and service workers would not have to enter private residences to televise back out to the main. ALTERNATIVES CONSIDERED To attempt to maintain our existing TV van, this is becoming obsolete and outdated with the present and upcoming technology. Replace the TV van and all the equipment (as scheduled in previous CIP.) ADVANTAGES OF APPROVAL Provides for the timely replacement of critical maintenance equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Wastewater Utility Revenues - Approx. 5 year cost recover through TV Line Service Fee, currently 80 cents per foot inspected. New Replacement Equipment Project 202 CIP Project Fund Wastewater Fund PROJECT NUMBER WW21 DEPARTMENT WW OPS PROJECT NAME FLUSHER TRUCK FY12 FY13 $253,094 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces current asset #3031, a 2002 Freightliner with over 20,845 miles on it. This truck is used to flush over 200 miles of sewer main every year and is a critical piece of machinery for the sewer department. This unit will have a TV camera which will allow us to see objects/defects that cause the flusher to stop. This camera has become an industry standard piece of equipment. ALTERNATIVES CONSIDERED Continue to use older vehicle which will be costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and wastewater operations. Camera will eliminate need for follow up TV inspection by the TV van. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Wastewater utility fund New Replacement Equipment Project 203 CIP Project Fund Wastewater Fund PROJECT NUMBER WW23 DEPARTMENT WW OPS PROJECT NAME MINI EXCAVATOR & TRAILER FY12 FY13 $25,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department. ALTERNATIVES CONSIDERED Continue to rent this piece of equipment. ADVANTAGES OF APPROVAL Continue to rent this piece of equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Continue to rent this piece of equipment. FUNDING SOURCES Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.) New Replacement Equipment Project 204 CIP Project Fund Wastewater Fund PROJECT NUMBER WW26 DEPARTMENT WW OPS PROJECT NAME FLUSHER VAC TRUCK REPLACEMENT FY12 FY13 FY14 FY15 $262,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of the City’s Flusher Vac Truck. This flusher vac truck is used daily to excavate around critical infrastructure i.e. fiber optics, gas, and electric lines in addition to flushing and vacuuming sewer mains. ALTERNATIVES CONSIDERED Continue to use older vehicle which will be costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and wastewater operations. This piece of equipment eliminates costly repairs because we can avoid hitting utilities with a hoe and utilize the vacuum instead. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% Wastewater utility fund New Replacement Equipment Project 205 CIP Project Fund Wastewater Fund PROJECT NUMBER WW27 DEPARTMENT WRF PLANT PROJECT NAME SKID STEER VEHICLE FY12 $45,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Purchase one used Skid Steer vehicle to replace our GEHL SL4625 with a larger unit capable of lifting 3000 lb polymer totes. This skid steer is a multi-purpose vehicle that has been, and will continue to be used for a variety of purposes including landscaping and gravel work, unloading pallets from semi trailers, lifting dredge hoses, moving/lifting dumpsters, lifting polymer barrels and 3000 lb totes, moving large pumps and motors, and snow removal. We currently have no means of lifting the 3000 lb totes we will be receiving and unloading every 4 days when the new plant starts up. Acceptable manufacturers include: CAT Model S300 or S330. GEHL Model 7810E ALTERNATIVES CONSIDERED We have discussed sharing a large forklift with John Van Delinder. John has cautioned us that operating a forklift outdoors on snow and ice is not advisable due to limited traction. John also indicated that transporting a forklift to the WRF would require a tipping trailer and that in the summer his transport ADVANTAGES OF APPROVAL This lifting vehicle will enable us to move and stack large 3000 lb polymer totes. A large skid steer is also an excellent multi- purpose vehicle that we have routinely used for unloading pallets from semi-trailers, hauling heavy pumps and motors, moving dumpsters, yard work, landscaping, and snow removal. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Estimated Annual Fuel and Maintenance costs for this vehicle will be in the range of $300-$400 per year. FUNDING SOURCES 100% Wastewater Fund New Replacement Equipment Project 206 CIP Project Fund Wastewater Fund PROJECT NUMBER WW28 DEPARTMENT WRF PLANT PROJECT NAME DESIGN PHASE II - WRF PLANT IMPROVEMENTS FY12 FY13 FY14 FY15 FY16 Unscheduled $2,615,000 DESCRIPTION OF PROJECT In January 2006 Morrison & Maierle Consulting Engineers completed a comprehensive Wastewater Facilities Plan. The plan recommends the City proceed with a 3-phased project schedule that includes the construction of the new Water Reclamation Facility (WRF), capable of handling our increased flows while also reducing the amount of Total Nitrogen discharged to the East Gallatin River. Phase two is expected to include one new primary clarifier, more BNR reactor basins, clarifiers, tertiary deep bed filtration, liquid sludge storage tanks, anaerobic digestion, and effluent re-use pumping station. The capacity expanding (impact fee eligible) elements are: reactor basins, clarifiers, and pumping station. It is possible that this phase of the project could be further divided into phase 2A and phase 2B, if necessary. ALTERNATIVES CONSIDERED A variety of treatment technologies and alternatives are presented in the January 2006 Wastewater Facilities Plan. ADVANTAGES OF APPROVAL Major capital expansion of the Bozeman WRF will enable the City to meet its estimated demand for wastewater services and still produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman WRF is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: no estimates at this time. FUNDING SOURCES Total Design Cost: $5,230,000. We estimate that half of the costs are related to regulation and maintenance issues and would be borne by the Utility Fund. Half are related to capacity expansion, and would be borne by Impact Fees. 50% Wastewater Fund, 50% Wastewater Impact Fee Fund. New Replacement Equipment Project 207 CIP Project Fund Wastewater Fund PROJECT NUMBER WW29 DEPARTMENT WRF PLANT PROJECT NAME ENERGY RECOVERY (METHANE CO-GENERATION) PROJECT FY12 FY13 FY14 FY15 FY16 Unscheduled $2,600,000 DESCRIPTION OF PROJECT Utilization of smart energy technology that will recycle an average of 175 kW of electricity and 974,000 BTU/hour of thermal output using a generator powered by Water Reclamation Facility digester gas. ALTERNATIVES CONSIDERED Continue to flare the digester methane gas. Micro-turbines and fuel-cells have been analysed and continue to be possible alternative energy recovery technologies for this project. ADVANTAGES OF APPROVAL Current plant waste gases will be captured and utilized to reduce plant operating costs. The project has an estimated net dollar savings of $230,000 per year. It supports the City's Municipal Climate Action Plan goals. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Once construction is funded, this project results in an estimated net dollar SAVINGS of $230,000/year. FUNDING SOURCES Wastewater Fund, other grants or community partners. New Replacement Equipment Project 208