HomeMy WebLinkAboutPresentation of Water Fund and Wastewater Fund portion of CIP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Presentation of Parts of the Recommended Capital Improvements Plan
(CIP) for FY2012-2016
Item Type: Action
MEETING DATE: November 29, 2010
RECOMMENDATION: Listen to Presentation, ask questions and take public comment.
Inform staff as to how these items should be scheduled for adoption (ie. consent or action item
on future agenda.)
BACKGROUND: On November 8 and November 15, we presented various parts of the
Capital Improvements Plan to the Commission. Tonight we will be presenting:
· Water Fund CIP, and
· Wastewater Fund CIP.
With a number of parts of the Capital Improvements Plan already presented and adopted, the
following items are remaining:
December 6: Action Item: Adoption of the General Fund CIP
December 13: Action Items: Impact Fee CIP’s.
· Fire Impact Fee CIP
181
· Water Impact Fee CIP
· Wastewater Impact Fee CIP
· Street Impact Fee CIP
The Impact Fee CIP were previously scheduled for December
6th, but have been moved to December 13th, after the Advisory
Board needed an additional meeting to finalize their
recommendation.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY12.
ALTERNATIVES: As suggested by the City Commission.
Report compiled on: November 18, 2010
182
Water FundCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 8,637,261$ 3,375,761$ 3,804,517$ 1,363,976$ 2,904,498$ 3,357,630$ Plus: Water Revenues Dedicated to CIP 1,483,500$ 1,530,972$ 1,579,963$ 1,630,522$ 1,663,132$ 1,696,395$ Plus: WTP Loan Proceeds9,000,000$ 7,000,000$ Less: Scheduled CIP Project Costs (6,745,000)$ (10,102,216)$ (11,020,504)$ (90,000)$ (1,210,000)$ (90,000)$ Projected Year‐End Cash Dedicated to CIP 3,375,761$ 3,804,517$ 1,363,976$ 2,904,498$ 3,357,630$ 4,964,025$ Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Water Revenues 5,750,000$ 5,934,000$ 6,123,888$ 6,319,852$ 6,522,088$ 6,652,529$ Estimated Annual Increase 3.2% 3.2% 3.2% 3.2% 2% 2%Total Estimated Revenues 5,934,000$ 6,123,888$ 6,319,852$ 6,522,088$ 6,652,529$ 6,785,580$ Current Revenues Dedicated to CIP % 25.0% 25.0% 25.0% 25.0% 25.0% 25.0% Plus: Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 25.0% 25.0% 25.0% 25.0% 25.0% 25.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,483,500$ 1,530,972$ 1,579,963$ 1,630,522$ 1,663,132$ 1,696,395$ 12,000,00010,000,0008,000,0006,000,0004,000,0002,000,0000Water Fund Projects & Equipment 183
CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Water FundPW01WATER OPSSHOPS FACILITY EXPANSION PLAN$10,000PW02Water OPSLAUREL GLEN SHOP ANNEX ‐ Phase 1$100,000W03WATER OPSENGINEERING/DESIGN for BIANNUAL WATER SYSTEM UPGRADES$90,000$90,000$90,000W04WATER OPSWATER SYSTEM UPGRADES BIANNUAL$1,100,000$1,210,000W07WATER PLANTWATER TREATMENT PLANT 22MG MEMBRANE PLANT$5,000,000$2,800,000W12WATER OPS1 TON TRUCK WITH HOIST$46,794W16WATER OPSBACKHOE$111,362W17WATER OPS1/2 TON TRUCK$37,856WW23WATER OPSMINI EXCAVATOR & TRAILER$25,000Summary for Water Fund (9 items)Totals by year:$5,301,362 $4,019,650 $90,000 $1,210,000$90,000FY12FY13FY14FY15FY16Unscheduled184
CIP Project Fund
Water Fund
PROJECT NUMBER
PW01
DEPARTMENT
WATER OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
185
CIP Project Fund
Water Fund
PROJECT NUMBER
PW02
DEPARTMENT
Water OPS
PROJECT NAME
LAUREL GLEN SHOP ANNEX - Phase 1
FY12
$100,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house
vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from
the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and
paving. Future phases may include finishing for office and restrooms, automated water fill station, etc.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up
room at existing shop complex.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00
FUNDING SOURCES
50% Water Fund
50% Sewer Fund
New
Replacement
Equipment
Project
186
CIP Project Fund
Water Fund
PROJECT NUMBER
W03
DEPARTMENT
WATER OPS
PROJECT NAME
ENGINEERING/DESIGN for BIANNUAL WATER SYSTEM UPGRADES
FY12
$90,000
FY13 FY14
$90,000
FY15 FY16
$90,000
Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We
alternate funding of design work and construction work within the CIP.
As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge
of system conditions today, the following projects are candidates for design funding and were identified in the Facility Plan:
1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story
As annual operations occur, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the design of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
187
CIP Project Fund
Water Fund
PROJECT NUMBER
W04
DEPARTMENT
WATER OPS
PROJECT NAME
WATER SYSTEM UPGRADES BIANNUAL
FY12 FY13
$1,100,000
FY14 FY15
$1,210,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate
funding of design work and construction work within the CIP.
As the Water Operations Division operates the existing system, maintenance projects become apparent. Given our knowledge
of system conditions today, the following projects are candidates for construction funding and were identified in the Facility Plan:
1. South 8th Avenue , 2. Koch: Lindley to Bozeman, 3. Lindley: Olive to Koch, 4. S. Bozeman: Olive to Story
As annual operations occur, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary water system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Incremental increases in general maintenance costs. Current cost estimate of $12,500
per water-main mile maintained annually.
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
188
CIP Project Fund
Water Fund
PROJECT NUMBER
W07
DEPARTMENT
WATER PLANT
PROJECT NAME
WATER TREATMENT PLANT 22MG MEMBRANE PLANT
FY12
$5,000,000
FY13
$2,800,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This new Membrane Filter Treatment Plant is the preferred water treatment alternative identified in the adopted Water Facility
Plan. It is recommended to be built with an initial configuration providing 22MGD of water treatment capacity, with future
expansion capability to 36MGD. This addresses both the 10- and 20- year capacity requirement forecast for the City’s water
treatment system. It is expected to be online by October 2013.
The current 15MGD WTP equipment is nearing the end of its useful life; the plant’s direct filtration treatment process, while
effective most of the year, becomes only marginally effective during spring runoff or flash thunderstorms in the watershed,
dropping plant efficiency as low as 70%; and, rapid population growth and expansion of city water services is increasing demand
for water. The current plant capacity may be exceeded in as few as five years.
ALTERNATIVES CONSIDERED
The Water Facility Plan considered numerous alternatives for water treatment. This was identified as the preferred alternative
in the adopted plan.
ADVANTAGES OF APPROVAL
Planning for increased water supply to meet growing demands and to replace existing equipment that is at the end of its useful
life. The New Plant will be located at the current site in a 49,620 sf building located directly north of the plant. It will include pre-
oxidation, coagulation, flocculation, settling, strainers, membrane flitration, dissolved air flotation thickeners, disinfection, PH
adjustment for corrosion control, drying beds, lagoon, and ancillary facilities.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
This plant is not estimated require an addition to existing plant staff. Annual O&M costs = est. $1,735,901 (including existing staff
plus new plant expenses). None of these costs can be paid with Impact Fees.
FUNDING SOURCES
The most recent estimate of plant costs was provided in the Fall of 2010, at a total of $40.7 Million. It is estimated that 33% of
total project costs (approx $13.4 Milion) are related to capacity expansion of the plant, and therefore are eligible for impact fee
funding. TOTAL PROEJCT: FY08 Pilot Testing: $200,000. FY09,FY10, FY11 Design and Membrane equipment deposit,
construction $7,267,000. FY12 $16,460,000. FY13 $16,460,000.
New
Replacement
Equipment
Project
189
CIP Project Fund
Water Fund
PROJECT NUMBER
W12
DEPARTMENT
WATER OPS
PROJECT NAME
1 TON TRUCK WITH HOIST
FY12 FY13
$46,794
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This request replaces asset # 2914, a 2001 Dodge 1-ton with a 1-ton truck with a hoist.
This truck is used daily in both water and sewer operations to transport personnel and equipment, and responds to water and
sewer line emergencies. This particular truck has proven to be a very unreliable vehicle; the transmission has been replaced
twice. Because of reliability problems and maintenance costs, we are recommending replacing this vehicle sooner than
customary.
Flex Fuel Vehicles will be purchased.
ALTERNATIVES CONSIDERED
Keep the trucks and spend maintenance dollars to have truck serviceable
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include savings on fuel. The new vehicles will improve safety of crews, there
would be lower repair costs and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Water Utility Fund
New
Replacement
Equipment
Project
190
CIP Project Fund
Water Fund
PROJECT NUMBER
W16
DEPARTMENT
WATER OPS
PROJECT NAME
BACKHOE
FY12
$111,362
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #2633, a 1999 John Deere backhoe with 2168 hours on it. This hoe is used primarily for
compacting ditches, loading trucks with material and does not have an extendable boom.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and water operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
191
CIP Project Fund
Water Fund
PROJECT NUMBER
W17
DEPARTMENT
WATER OPS
PROJECT NAME
1/2 TON TRUCK
FY12 FY13
$37,856
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #2647, a 1998 Chevy 4x4. It will be replaced once it approaches 100,000 miles, estimated to
be FY13. This truck is used in our water valve operation program and is used in various light duty jobs.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is becoming unreliable and costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and water operations.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Water Fund
New
Replacement
Equipment
Project
192
CIP Project Fund
Water Fund
PROJECT NUMBER
WW23
DEPARTMENT
WATER OPS
PROJECT NAME
MINI EXCAVATOR & TRAILER
FY12 FY13
$25,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will
damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department.
ALTERNATIVES CONSIDERED
Continue to rent this piece of equipment
ADVANTAGES OF APPROVAL
Give’s both the Water and Street Departments a piece of equipment that can work in small spaces
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than a normal size backhoe
FUNDING SOURCES
Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.)
New
Replacement
Equipment
Project
193
Wastewater FundCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP‐$ (7,840)$ 72,926$ 957,109$ 1,250,878$ 2,291,196$ Plus: Wastewater Revenues Dedicated to CIP 1,190,160$ 1,237,766$ 1,287,277$ 1,338,768$ 1,392,319$ 1,448,012$ Plus: WRF Loan Proceeds 20,800,000$ Less: Scheduled CIP Project Costs (21,998,000)$ (1,157,000)$ (403,094)$ (1,045,000)$ (352,000)$ (1,200,000)$ Projected Year‐End Cash Dedicated to CIP (7,840)$ 72,926$ 957,109$ 1,250,878$ 2,291,196$ 2,539,208$ Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Wastewater Revenues 5,400,000$ 5,950,800$ 6,188,832$ 6,436,385$ 6,693,841$ 6,961,594$ Estimated Annual Increase 10.2% 4% 4% 4% 4% 4%Total Estimated Revenues 5,950,800$ 6,188,832$ 6,436,385$ 6,693,841$ 6,961,594$ 7,240,058$ Current Revenues Dedicated to CIP % 20.0% 20.0% 20.0% 20.0% 20.0% 20.0% Plus: Increase Dedicated to Curb Replacements 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 20.0% 20.0% 20.0% 20.0% 20.0% 20.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,190,160$ 1,237,766$ 1,287,277$ 1,338,768$ 1,392,319$ 1,448,012$ 6,000,0005,000,0004,000,0003,000,0002,000,0001,000,0000Wastewater Fund Projects & Equipment 194
CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Wastewater FundPW01WW OPSSHOPS FACILITY EXPANSION PLAN$10,000PW02WW OPSLAUREL GLEN SHOP ANNEX ‐ Phase 1$100,000WW02WW OPS1 TON TRUCK WITH HOIST$45,000$45,000WW03WW OPS1/2 TON FLEX FUEL TRUCK$25,000WW07WW OPSENGINEERING/DESIGN for BIANNUAL WASTEWATER SYSTEM UPGRADES$90,000$90,000WW08WW OPSWASTEWATER SYSTEM UPGRADES BIANNUAL$800,000$1,000,000$1,200,000WW17WW OPSTV VAN (REFURBISH EQUIPMENT)$167,000WW21WW OPSFLUSHER TRUCK$253,094WW23WW OPSMINI EXCAVATOR & TRAILER$25,000WW26WW OPSFLUSHER VAC TRUCK REPLACEMENT$262,000WW27WRF PLANTSKID STEER VEHICLE$45,000WW28WRF PLANTDESIGN PHASE II ‐ WRF PLANT IMPROVEMENTS$2,615,000WW29WRF PLANTENERGY RECOVERY (METHANE CO‐GENERATION) PROJECT$2,600,000Summary for Wastewater Fund (13 items)Totals by year:$1,157,000 $403,094 $1,045,000 $352,000$1,200,000$5,215,000FY12FY13FY14FY15FY16Unscheduled195
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
PW01
DEPARTMENT
WW OPS
PROJECT NAME
SHOPS FACILITY EXPANSION PLAN
FY12 FY13
$10,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in
expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and
Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal,
Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This
project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance
Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the
remaining divisions.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street
Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000).
New
Replacement
Equipment
Project
196
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
PW02
DEPARTMENT
WW OPS
PROJECT NAME
LAUREL GLEN SHOP ANNEX - Phase 1
FY12
$100,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
To upgrade current facility which is basically an unheated pole barn with electricity to a insulated heated facility which can house
vehicles. We see this facility operating as an important geographic storage area, as it is located on the opposite side of town from
the current Shops location. In the first phase installation of insulation and heat, landscaping, sidewalks, well for irrigation and
paving. Future phases may include finishing for office and restrooms, automated water fill station, etc.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Fuel savings in having vehicles stationed on the west side of the city, quicker response times to the surrounding area, frees up
room at existing shop complex.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: $5,000.00 to $6,000.00
FUNDING SOURCES
50% Water Fund
50% Sewer Fund
New
Replacement
Equipment
Project
197
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW02
DEPARTMENT
WW OPS
PROJECT NAME
1 TON TRUCK WITH HOIST
FY12
$45,000
FY13 FY14
$45,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
FY12: Replaces a 2000 1-ton truck with a hoist. At the time of replacement, this truck will be 11 years old.
FY14: Replaces a 2004 Ford F250, asset #3232. At the time of replacement, this truck will be over 10 years old.
These trucks are used daily in both water and sewer operations to transport personnel and equipment.
The existing truck will not be traded in; it will be utilized as a back-up vehicle when needed.
ALTERNATIVES CONSIDERED
Keep the truck and spend maintenance dollars to have truck serviceable.
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include savings on fuel and emissions. The new vehicles will improve safety of
crews, there would be lower repair costs and it would help maintain current operations levels.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Revenue
New
Replacement
Equipment
Project
198
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW03
DEPARTMENT
WW OPS
PROJECT NAME
1/2 TON FLEX FUEL TRUCK
FY12 FY13
$25,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This is to replace asset # 2916 which is a 2001 Dodge Dakota ½ ton pickup. At the time replaced, this vehicle will be 12 years
old and have approx 100,000 miles.
This truck is used to transport operations crews performing one call locates. Crews respond to over 5,000 calls a year for locate
requests.
The existing vehicle will be traded in, to reduce the total purchase price.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which is extremely small for the average water department employee.
ADVANTAGES OF APPROVAL
Advantages to the City for approving this request include continued reliability in water operations. Repair and maintenance costs
will be minimized with replacement
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Fund
New
Replacement
Equipment
Project
199
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW07
DEPARTMENT
WW OPS
PROJECT NAME
ENGINEERING/DESIGN for BIANNUAL WASTEWATER SYSTEM UPGRADES
FY12 FY13
$90,000
FY14 FY15
$90,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This item provides for design work to be completed every-other year, in anticipation of the Bi-Annual System Upgrades. We
alternate funding of design work and construction work within the CIP.
As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent.
As annual televising continues, other more-urgent projects may be identified and designed under this project heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for design of necessary sewer system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Fund
New
Replacement
Equipment
Project
200
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW08
DEPARTMENT
WW OPS
PROJECT NAME
WASTEWATER SYSTEM UPGRADES BIANNUAL
FY12
$800,000
FY13 FY14
$1,000,000
FY15 FY16
$1,200,000
Unscheduled
DESCRIPTION OF PROJECT
This item provides for construction to be completed every-other year, after the Bi-Annual Engineering Design. We alternate
funding of design work and construction work within the CIP.
As the Wastewater Operations Division televises (views) the existing system, maintenance projects become apparent.
As annual televising continues, other more-urgent projects may be identified, designed, and constructed under this project
heading.
ALTERNATIVES CONSIDERED
ADVANTAGES OF APPROVAL
Provides for the construction of necessary sewer system maintenance work.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Fund
New
Replacement
Equipment
Project
201
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW17
DEPARTMENT
WW OPS
PROJECT NAME
TV VAN (REFURBISH EQUIPMENT)
FY12
$167,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Refurbishment of the existing Sewer TV Van, routinely replaced every 5 years. Current Van purchased in FY07.
This van should be equipped with all modifications to put into service for video inspecting our existing and newly constructed
sewage collection infrastructure. The van will allow us to travel out of the sewer main and not only inspect the city’s portion of
the service but the homeowner’s side and even into the structure itself. This is critical in identifying infiltration issues and helps
identify homes that have sump pumps dumping into our system. This can be done from the street and service workers would not
have to enter private residences to televise back out to the main.
ALTERNATIVES CONSIDERED
To attempt to maintain our existing TV van, this is becoming obsolete and outdated with the present and upcoming technology.
Replace the TV van and all the equipment (as scheduled in previous CIP.)
ADVANTAGES OF APPROVAL
Provides for the timely replacement of critical maintenance equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Wastewater Utility Revenues - Approx. 5 year cost recover through TV Line Service Fee, currently 80 cents per foot
inspected.
New
Replacement
Equipment
Project
202
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW21
DEPARTMENT
WW OPS
PROJECT NAME
FLUSHER TRUCK
FY12 FY13
$253,094
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This vehicle replaces current asset #3031, a 2002 Freightliner with over 20,845 miles on it.
This truck is used to flush over 200 miles of sewer main every year and is a critical piece of machinery for the sewer department.
This unit will have a TV camera which will allow us to see objects/defects that cause the flusher to stop. This camera has become
an industry standard piece of equipment.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which will be costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and wastewater operations. Camera will eliminate need for follow up TV inspection by the
TV van.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Wastewater utility fund
New
Replacement
Equipment
Project
203
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW23
DEPARTMENT
WW OPS
PROJECT NAME
MINI EXCAVATOR & TRAILER
FY12 FY13
$25,000
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This piece of equipment due to it’s small size, is very useful in excavating where the backhoe cannot fit or due to it’s weight will
damage sidewalks and lawns. This purchase of equipment and trailer will also be shared with the Streets Department.
ALTERNATIVES CONSIDERED
Continue to rent this piece of equipment.
ADVANTAGES OF APPROVAL
Continue to rent this piece of equipment.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Continue to rent this piece of equipment.
FUNDING SOURCES
Total Cost $75,000, split 3-ways between Water Fund, Wastewater Fund, and Street Maintenance Fund ($25,000 each.)
New
Replacement
Equipment
Project
204
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW26
DEPARTMENT
WW OPS
PROJECT NAME
FLUSHER VAC TRUCK REPLACEMENT
FY12 FY13 FY14 FY15
$262,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
Replacement of the City’s Flusher Vac Truck. This flusher vac truck is used daily to excavate around critical infrastructure i.e.
fiber optics, gas, and electric lines in addition to flushing and vacuuming sewer mains.
ALTERNATIVES CONSIDERED
Continue to use older vehicle which will be costly to maintain.
ADVANTAGES OF APPROVAL
Increased reliability and safety for staff and wastewater operations. This piece of equipment eliminates costly repairs because we
can avoid hitting utilities with a hoe and utilize the vacuum instead.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle.
FUNDING SOURCES
100% Wastewater utility fund
New
Replacement
Equipment
Project
205
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW27
DEPARTMENT
WRF PLANT
PROJECT NAME
SKID STEER VEHICLE
FY12
$45,000
FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
Purchase one used Skid Steer vehicle to replace our GEHL SL4625 with a larger unit capable of lifting 3000 lb polymer totes.
This skid steer is a multi-purpose vehicle that has been, and will continue to be used for a variety of purposes including
landscaping and gravel work, unloading pallets from semi trailers, lifting dredge hoses, moving/lifting dumpsters, lifting polymer
barrels and 3000 lb totes, moving large pumps and motors, and snow removal.
We currently have no means of lifting the 3000 lb totes we will be receiving and unloading every 4 days when the new plant
starts up.
Acceptable manufacturers include:
CAT Model S300 or S330.
GEHL Model 7810E
ALTERNATIVES CONSIDERED
We have discussed sharing a large forklift with John
Van Delinder. John has cautioned us that operating a forklift outdoors on snow and ice is not advisable due to limited traction.
John also indicated that transporting a forklift to the WRF would require a tipping trailer and that in the summer his transport
ADVANTAGES OF APPROVAL
This lifting vehicle will enable us to move and stack large 3000 lb polymer totes. A large skid steer is also an excellent multi-
purpose vehicle that we have routinely used for unloading pallets from semi-trailers, hauling heavy pumps and motors, moving
dumpsters, yard work, landscaping, and snow removal.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs:
Estimated Annual Fuel and Maintenance costs for this vehicle will be in the range of $300-$400 per year.
FUNDING SOURCES
100% Wastewater Fund
New
Replacement
Equipment
Project
206
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW28
DEPARTMENT
WRF PLANT
PROJECT NAME
DESIGN PHASE II - WRF PLANT IMPROVEMENTS
FY12 FY13 FY14 FY15 FY16 Unscheduled
$2,615,000
DESCRIPTION OF PROJECT
In January 2006 Morrison & Maierle Consulting Engineers completed a comprehensive Wastewater Facilities Plan. The plan
recommends the City proceed with a 3-phased project schedule that includes the construction of the new Water Reclamation
Facility (WRF), capable of handling our increased flows while also reducing the amount of Total Nitrogen discharged to the East
Gallatin River. Phase two is expected to include one new primary clarifier, more BNR reactor basins, clarifiers, tertiary deep bed
filtration, liquid sludge storage tanks, anaerobic digestion, and effluent re-use pumping station. The capacity expanding (impact fee
eligible) elements are: reactor basins, clarifiers, and pumping station. It is possible that this phase of the project could be further
divided into phase 2A and phase 2B, if necessary.
ALTERNATIVES CONSIDERED
A variety of treatment technologies and alternatives are presented in the January 2006 Wastewater Facilities Plan.
ADVANTAGES OF APPROVAL
Major capital expansion of the Bozeman WRF will enable the City to meet its estimated demand for wastewater services and still
produce a high quality effluent that is in full compliance with the City’s MPDES discharge permit. Expansion of the Bozeman WRF
is consistent with the City’s long-term need to accommodate rapid growth and economic development in the Gallatin Valley.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: no estimates at this time.
FUNDING SOURCES
Total Design Cost: $5,230,000. We estimate that half of the costs are related to regulation and maintenance issues and would be
borne by the Utility Fund. Half are related to capacity expansion, and would be borne by Impact Fees. 50% Wastewater Fund,
50% Wastewater Impact Fee Fund.
New
Replacement
Equipment
Project
207
CIP Project Fund
Wastewater Fund
PROJECT NUMBER
WW29
DEPARTMENT
WRF PLANT
PROJECT NAME
ENERGY RECOVERY (METHANE CO-GENERATION) PROJECT
FY12 FY13 FY14 FY15 FY16 Unscheduled
$2,600,000
DESCRIPTION OF PROJECT
Utilization of smart energy technology that will recycle an average of 175 kW of electricity and 974,000 BTU/hour of thermal
output using a generator powered by Water Reclamation Facility digester gas.
ALTERNATIVES CONSIDERED
Continue to flare the digester methane gas. Micro-turbines and fuel-cells have been analysed and continue to be possible
alternative energy recovery technologies for this project.
ADVANTAGES OF APPROVAL
Current plant waste gases will be captured and utilized to reduce plant operating costs. The project has an estimated net dollar
savings of $230,000 per year. It supports the City's Municipal Climate Action Plan goals.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Once construction is funded, this project results in an estimated net dollar SAVINGS of $230,000/year.
FUNDING SOURCES
Wastewater Fund, other grants or community partners.
New
Replacement
Equipment
Project
208