HomeMy WebLinkAboutAdopt the Tree Maintenance Fund within the Capital Improvements program
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Capital Improvements Plan (CIP) for 2012-2016 – TREE
MAINTENANCE FUND
Item Type: Consent
MEETING DATE: November 29, 2010
RECOMMENDATION: Adopt the attached Tree Maintenance Fund Capital Improvements
Plan for 2012-2016.
BACKGROUND: On November 8, 2010, we presented the attached Tree Maintenance Fund
capital improvement plan. At that time, public comment and commissioner input was sought.
As a result of that meeting, we are offering the attached schedule for adoption, which contains no
changes from the original presentation.
FISCAL EFFECTS: Once adopted, the Capital Improvements Plan becomes the basis of
the City Manager’s Recommended Budget for FY12.
ALTERNATIVES: As suggested by the City Commission.
Report compiled on: November 16, 2010
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Tree Maintenance DistrictCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 1,649$ 23,649$ 45,649$ 157$ 22,377$ 18,819$ Plus: Tree Mtc Revenues Dedicated to CIP 22,000$ 22,000$ 22,000$ 22,220$ 22,442$ 22,667$ Less: Scheduled CIP Project Costs‐$ ‐$ (67,492)$ ‐$ (26,000)$ ‐$ Projected Year‐End Cash Dedicated to CIP 23,649$ 45,649$ 157$ 22,377$ 18,819$ 41,486$ Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Tree Mtc Revenues 400,000$ 400,000$ 400,000$ 400,000$ 404,000$ 408,040$ Estimated Annual Increase‐ 0% 0% 1% 1% 1%Total Estimated Revenues 400,000$ 400,000$ 400,000$ 404,000$ 408,040$ 412,120$ Current Revenues Dedicated to CIP % 5.5% 5.5% 5.5% 5.5% 5.5% 5.5% Plus: Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 5.5% 5.5% 5.5% 5.5% 5.5% 5.5%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP22,000$ 22,000$ 22,000$ 22,220$ 22,442$ 22,667$ 80,00070,00060,00050,00040,00030,00020,00010,0000FY12 FY13 FY14 FY15 FY16 UnscheduledTree Maintenance Projects & Equipment94
CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Tree Maintenance DistrictFOR06FORESTRYCHIPPER$67,492FOR07FORESTRY1/2 TON TRUCK$26,000Summary for Tree Maintenance District (2 items)Totals by year:$67,492 $26,000FY12FY13FY14FY15FY16Unscheduled95
CIP Project Fund
Tree Maintenance District
PROJECT NUMBER
FOR06
DEPARTMENT
FORESTRY
PROJECT NAME
CHIPPER
FY12 FY13
$67,492
FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This a request to replace a 2000 model chipper.This would be a scheduled equipment replacement as this chipper would be over
12 years old. This equipment would be powered by an alternative fuel such as BioDiesel.
ALTERNATIVES CONSIDERED
Continue to use older, inefficient model.
Lease.
As directed by Commission.
ADVANTAGES OF APPROVAL
Replacing the old chipper will provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower
exhaust emissions, and more production due to improvements in design.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: no increase. A new chipper would be cheaper than the existing repairs required on the
older model currently in use.
FUNDING SOURCES
100% Tree Maintenance District Fund Revenue
New
Replacement
Equipment
Project
96
CIP Project Fund
Tree Maintenance District
PROJECT NUMBER
FOR07
DEPARTMENT
FORESTRY
PROJECT NAME
1/2 TON TRUCK
FY12 FY13 FY14 FY15
$26,000
FY16 Unscheduled
DESCRIPTION OF PROJECT
This is a request to replace a 1999 pickup. This would be a scheduled replacement as this truck will be 15 years old. This truck
would be passed on to another department such as Parks to be used by seasonal employees.
ALTERNATIVES CONSIDERED
Continue to use older, less fuel efficient model.
Lease.
As directed by Commission.
ADVANTAGES OF APPROVAL
Replacing this equipment provide the division with more reliable equipment, imporved safty, use of alternative fuels, lower
exhaust emissions.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
FUNDING SOURCES
100% Tree Maintenance District Fund Revenue
New
Replacement
Equipment
Project
97