HomeMy WebLinkAboutAdopt the Fire Capital and Equipment Replacement Fund within the Capital Improvements Program
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Chris Kukulski, City Manager
Anna Rosenberry, Finance Director
SUBJECT: Adoption of the Capital Improvements Plan (CIP) for 2012-2016 – FIRE
CAPITAL & EQUIPMENT REPLACEMENT FUND
Item Type: Consent
MEETING DATE: November 29, 2010
RECOMMENDATION: Adopt the attached Fire Capital & Equipment Replacement Fund
Capital Improvements Plan for 2012-2016.
BACKGROUND: On November 8, 2010, we presented the attached Fire Capital & Equipment
Replacement Fund capital improvement plan. At that time, public comment and commissioner
input was sought. As a result of that meeting, we have made the following change, which has
been incorporated into the schedules for your adoption tonight:
1. Inclusion of “FE03 Station #1 Remodel” project (which was adopted in last year’s
CIP) as an unscheduled item with an unknown project cost.
FISCAL EFFECTS: Once adopted, the Capital Improvements Plan becomes the basis of
the City Manager’s Recommended Budget for FY12.
ALTERNATIVES: As suggested by the City Commission.
Report compiled on: November 16, 2010
113
Fire Equip & Capital ReplacementCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 360,000$ 173,132$ 564,495$ 894,122$ 27,045$ 363,298$ Plus: Dedicated Tax Revenues 4 Mills 323,132$ 326,363$ 329,627$ 332,923$ 336,252$ 339,615$ Plus: General Fund Capital Carryover (Command Vehicle) 65,000$ Less: Scheduled CIP Project Costs (510,000)$ ‐$ ‐$ (1,200,000)$ ‐$ ‐$ Projected Year‐End Cash Dedicated to CIP 173,132$ 564,495$ 894,122$ 27,045$ 363,298$ 702,913$ Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Tax Revenues 323,132$ 323,132$ 326,363$ 329,627$ 332,923$ 336,252$ Estimated Annual Increase‐ 1% 1% 1% 1% 1%Total Estimated Revenues 323,132$ 326,363$ 329,627$ 332,923$ 336,252$ 339,615$ Current Revenues Dedicated to CIP % 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP323,132$ 326,363$ 329,627$ 332,923$ 336,252$ 339,615$ 1,400,0001,200,0001,000,000800,000600,000400,000200,0000Fire Equipment & Capital Replacements114
CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Fire Equip & Capital ReplacementFE02FIREREPLACEMENT OF LADDER TRUCK$1,200,000FE04FIRECOMMAND VEHICLE ‐ BATTALION CHIEF$65,000FE03FIREFIRE STATION #1 REMODELSummary for Fire Equip & Capital Replacement (3 items)Totals by year:$1,200,000$65,000FY12FY13FY14FY15FY16Unscheduled115
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE02
DEPARTMENT
FIRE
PROJECT NAME
REPLACEMENT OF LADDER TRUCK
FY12 FY13 FY14
$1,200,000
FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
This project will fund the purchase and equipment of a new aerial platform truck for the fire department in FY14
An aerial platform truck is different from a ladder truck in that it has a platform at the tip of the ladder that allows firefighters to
operate water streams and perform rescue and other operations from the tip of the ladder device while it is in operation, a
capability we do not currently have.
The City’s ladder truck was purchased in 1986 and has served the community well for over 20 years. Recent required annual UL
ladder tests have revealed that the ladder beds are beginning to twist and warp from use and age. Additionally, the open air rear
cab violates firefighter safety requirements of NFPA as firefighters are exposed to traffic during responses and are not protected
in the event of a crash.
ALTERNATIVES CONSIDERED
Continue to use current ladder truck until it must be taken out of service, have present ladder and cab refurbished at
manufacturing facility, purchase used aerial platform truck, lease/purchase new aerial platform truck.
ADVANTAGES OF APPROVAL
Provide a critical life-safety resource that will enhance the fire department’s ability to protect the city and its residents. This
aerial device is particularly important to provide fire and rescue services to the downtown area, large commercial structures and
multi-family residential structures. It will also gain us important points in ISO’s scoring matrix.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: Our costs will increase based upon insurance, maintenance and repair, lubricants, fuel
and oil expenses. Further increases will occur based also upon the actual number of responses and hours used. Our current
maintenance fund will be used for this vehicle.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
116
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE03
DEPARTMENT
FIRE
PROJECT NAME
FIRE STATION #1 REMODEL
FY12 FY13 FY14 FY15 FY16 Unscheduled
DESCRIPTION OF PROJECT
The purpose of this project is to make long term improvements to the existing Fire Station One building located at 34 North
Rouse. Existing needs related to re-roofing, heating and ventilation systems, repairs identified in the Facility Condition Index’s,
expansion to upper levels for the Fire Department and projected temporary expansion of the Police Department side all need to
be coordinated.
As the Fire Department Station Location and Staffing Study showed, the location of this station is ideal for the area it serves. We
intend to remain here for the foreseeable future. We are proposing future projects to improve the current living conditions,
increase space for existing Firefighters and prepare for future increases in staffing as our community continues to grow.
ALTERNATIVES CONSIDERED
Continue with utilizing the existing station as is. Continue to coordinate projects and maintain facility as reasonably as possible.
ADVANTAGES OF APPROVAL
Investments in this ideally located facility will ensure downtown fire protection for decades to come.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Not determined at this time.
FUNDING SOURCES
Fire Capital & Equipment Replacement Fund.
New
Replacement
Equipment
Project
117
CIP Project Fund
Fire Equip & Capital Replacement
PROJECT NUMBER
FE04
DEPARTMENT
FIRE
PROJECT NAME
COMMAND VEHICLE - BATTALION CHIEF
FY12 FY13 FY14 FY15 FY16 Unscheduled
$65,000
DESCRIPTION OF PROJECT
$65,000 Total: $35,000 for flex-fuel SUV, plus $30,000 equipment (radios, MDT, emergency response & lighting package and
installation) Moved to unscheduled, pending hiring of the positions.
This project would fund the purchase and equipping of an emergency response vehicle for the department’s shift supervisor. This
is a new position funded through the fire department mill levy that will be responsible for the daily operations of the
department’s 3 fire stations, including incident command and management of emergency scenes. The equipment purchased with
this vehicle may be transferable to another vehicle depending on technology changes and requirements.
ALTERNATIVES CONSIDERED
Purchase a used vehicle although the equipment (radios, response equipment, MDT, etc.) will still have to be funded in order to
make any vehicle usable in this role.
ADVANTAGES OF APPROVAL
Reduce wear and tear of larger fire engines as the shift supervisor will assume most of the routine operational readiness functions
and coordination of the 3 fire stations (station supplies, mail, administrative duties, etc.). Provide a greater level of current staff
efficiency by assuming incident management and coordination roles allowing fire suppression staff to fulfill response roles.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating and Maintenance Costs: routine maintenance including oil changes and normal wear and tear items should be
similar to current staff vehicles. Fuel usage will be determined by job function and call volume.
FUNDING SOURCES
100% Fire Equipment & Capital Replacement Fund
New
Replacement
Equipment
Project
118