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HomeMy WebLinkAbout11-10 Request for Qualifications, Update to streets, water, wastewater and fire impact fee studies.pdfÝ ÌÇÑÚÞÑÆÛÓßÒ ÜÛÐßÎÌÓÛÒÌÑÚÐÔßÒÒ ÒÙßÒÜÝÑÓÓËÒ ÌÇÜÛÊÛÔÑÐÓÛÒÌ ìðêóëèîóîîêð ßÓòÍÐÞìðêóëèîóîîêíîðÛ ÑÍàòÐòÑò Þïîíð ò òÞôÓ ëçééïóïîíð TO AllInterestedPartiesRECityofBozemanRequest for QualificationsUpdateto Streets WaterWastewaterandFireImpactFee StudiesDATENovember 18 2010 Enclosedpleasefindonecopy each of1 Request forQualifications2ScopeofServicesAttachment A 3QualificationsEvaluation Criteria AttachmentB4 EvaluationCriteria Rating FormAttachmentC 5Statement of NondiscriminationAttachment D Thesematerials will beutilizedbythe Cityof BozemanCitytoestablishalistofconsultantsqualifiedto provide servicesforupdatingtheCitysimpact feestudiesforWaterWastewaterFireEMSandTransportationItistheCity s preference to retain a singlefirmtoprovide allofthefeestudiesHowevermultiplefirmsmaybeutilizedifasuperior outcome isexpectedtoresultTheselectioncommitteewillusetheCitysQualifications EvaluationCriteriatoprepareaqualifiedConsultantSelectionListQualifiedfirmsmayberequestedto submitaResponse toRequestforProposalFirmsmayalsobeinvitedtointerviewwith the CityEvaluationoftheProposalandtheresultsofany interviewprocesswillbeusedalongwiththeinitialnumericalqualificationrankingtomakeafinalconsultantselection forfurthernegotiationofcontractStatementsofQualificationsmustbesubmittednolaterthan 5pmonDecember312010asnotedintheadvertisementsandonthe attachedRequestforQualificationsIf thereareanyquestionsontheenclosedinformation pleasecontactChrisSaundersattheCityofBozeman DepartmentofPlanningandCommunityDevelopmentcsaunders@bozemannet or 4065822260ccProjectFile ÙÍ 1 REQUESTFORQUALIFICATIONS TheCityofBozeman City isseekingStatementsofQualificationsfromfirmsqualifiedtoprovide professionalservicesforupdatestoitsexistingWater Wastewater FireEMS andTransportation impactfeestudies TheCityintendstodeveloparankedlistofprequalifiedfirmstoprovideservices Theworkmaybe brokenintoseveralprojects Subsequently multiplecontractsmaybenegotiatedoveraperiodoftime withafirmrespondingtothisprequalificationprocurementaction TheCityspreferenceistoretaina singlefirmforthiswork Specificproposalsandorinterviewsmayberequestedpriortoactualselection andsubsequentcontractnegotiations CopiesoftheproposedScopeofServices consultantQualificationsEvaluationCriteria andtheCitys EvaluationCriteriaRatingFormareavailableattheDepartmentofPlanningandCommunity Development PO Box1230 20EastOliveStreet Bozeman Montana 597711230 bycalling406 5822260between8amand5pmMountainStandardTime oratwwwbozemannet AllStatementsofQualificationmustcontainthefollowinginformation 1 Abriefstatementofconsultant sunderstandingofthegoalsofthisprojectandtheservices requiredoftheconsultant 2 Qualificationsofkeyindividualstobeassignedtothisproject theiravailabilityduringthe relevanttimeperiods andtheirrecentexperienceonsimilarprojects 3 Projectmanagementchart 4 Exampleprojectscheduledepictingalltaskstypicalforsimilarprojects 5 Atthediscretionofthefirm nomorethanfive 5 typewrittensinglespacedpagesmore fullydescribingthefirmsqualificationsforthespecificproject 6 Atthediscretionofthefirm acompanybrochure 7 Adescriptionofthequalificationsofanysubcontractorsandtheroletheywillplayin completingthework 8 Statementofnon discrimination TheCitysintentistodeveloparankedprequalificationlistoffirms Upto4firmsmayberequestedto submitproposalsandinterviewsmayberequestedpriortoactualselectionandcontractnegotiation Detailedprojectscheduleswillbeestablishedduringcontractnegotiations Proposalsmustclearly demonstratethefirmsabilitytoprovidetheservicesdetailedabovegiventhefirmscurrentstaffing Fiveprintedcopiesoftheproposalmustbesubmittednolaterthan500pm onFriday December31 2010to US Mail Deliveryservice AssistantDirector AssistantDirector DepartmentofPlanningandCommunity DepartmentofPlanningandCommunity Development Development PO Box123020EastOliveStreet Bozeman Montana 59771 1230 Bozeman Montana 59715 Responsesreceivedafter500pm onthisdatewillnotbeconsidered 29Pageof 2 SCOPEOFSERVICES AttachmentA A LocationandPurpose Workwillinvolvereviewingandupdatingthefourcurrentimpactfeestudies andassociated documentationasneeded Thecurrentstudiesareavailableforreviewatwwwbozemannet Feetypes are Water Wastewater FireEMS andTransportation Theworkshallincluderevisionstothestudies toreflectchangesintheCityarea capitalimprovementprojectscompletedsincethestudieswere conducted changesintheanticipatedfundinglevelsfromstateandfederalsources updatedfacilities plans andchangesinbiddingconditionsforcapitalprojects Verificationandorupdatingofcurrently utilizedmethodologyisrequiredinthisproject Changestomethodologymaybeproposedandallowed whenasuperioroutcomewillresult TheprojectlimitsshallbethefacilityplanningareaoftheCityof Bozeman TheCitywillprovidefacilityplanningandotherdocuments forthesubjectfacilitieswhich a describeexistingconditionsofthefacilities b establisheslevelofservicestandards c forecastfutureadditionalneedsforserviceforadefinedperiodoftime d identifycapitalimprovementsnecessarytomeetfutureneedsforservice e identifythosecapitalimprovementsneededforcontinuedoperationandmaintenanceofthe facility Theprojectshallforeachofthefourtypesofimpactfees 1 makeadeterminationwhetheroneserviceareaormorethanoneserviceareaisnecessaryto establishacorrelationbetweeneachimpactfeeandbenefitsgenerated 2 establishthemethodologyandtimeperiodoverwhichtheCitywillassigntheproportionate shareofcapitalcostsforexpansionofthefacilitytoprovideservicetonewdevelopment withineachservicearea 3 establishthemethodologythattheCitywillusetoexcludeoperationsandmaintenancecosts andcorrectionofanyexistingdeficienciesfromtheimpactfee 4 establishthemethodologytoconvertcapacityintounitsofservicedemand 5 establishthemaximumdollaramountoftheimpactfeethatcouldbecollectedforeachunit ofincreasedservicedemand Anestimatedtimeandworkscheduleshallbeprovidedbeforeworkbegins Itisanticipatedthatthe workwilltakeamaximumoftwelve 12 monthstocompletefromdateofnoticetoproceed Itis expectedthattheworkwilltakeplacesequentiallyratherthansimultaneouslyforallfees TheCitywill considergroupingworktasksattheconsultant srequest Asequencefortheworkwillbesetbeforethe workbegins TheworkshallconformtobestpracticesandtheauthorizingstatutesoftheStateof Montana B Reports MeetingsandPublicparticipation TheCityhasestablishedaninememberimpactfeeadvisorycommitteecomprisedofcitizensand employeestoworkwiththeconsultanttodeveloptheupdatedimpactfeestudies Citystaffwillbe availabletomeetwiththeconsultantstoprovidedetailedinformation TheCityofBozemanis committedtomeaningfulpublicaccesstopublicprocessesandintendsthefeestudyupdateprocessto betransparentandunderstandabletoparticipatingparties 39Pageof Thefollowingmeetingsanddraftdocumentsareexpectedaspartofthisprocess Multiplemeetingsmay beheldonasingledate Generalworkshop Anintroductoryworkshop opentothepublicbutprimarilyorientedtotheImpact FeeAdvisoryCommittee appointedandelectedofficials tobegintheworkandprovideanoverviewof theprocesstoallinterestedparties ImpactFeeAdvisoryCommittee Initialmeetingforeachfee discussionandreviewofassumptions methodology andservice area s Meetingtopresenttheroughdraftforeachfeewithevaluationofresultsfromearlierdecisions madeintheinitialmeeting Meetingtopresentthefinaldraftforeachfee CityCommission Introductiontotheprocess Roughdraftofeachfeestudy FinalDraftofeachfeestudy Formalpresentationandadoption Staff Consultationregardingdataforeachfee Facilityplanoverviewforeachfee Fundingavailabilityandstructureoverview Locallegalandproceduralframework C Deliverables Theformat materials andlevelofdetailofthedocumentsshallcorrespondtotheexistingfeestudies unlessotherwiseagreedtobytheCityofBozeman Modificationswillbeconsideredifitisshownthat amaterialimprovementinusabilityorclarityofinformationwillresult Ingeneral itisanticipatedthat two 2 hardcopiesand1AdobePDFcopyofpreliminaryandfinaldraftsofalldocumentswillbe provided AllPDFcopiesshallmeetthestandardsofSection508oftheRehabilitationActfor accessiblewebposting Documentsshallbeprovidedatleast14workingdayspriortoanypublichearingormeetingwiththe CityCommission Aneditableversionofthefinaldocumentsinelectronicformatshallbeprovided All maps projectdiagrams andotherlocationorfacilityrelateddepictionsmustbesubmittedinaformat compatiblewiththesoftwareusedbytheCityofBozeman TheCityutilizesMicrosoftOfficeasits primarysoftwarepackage ESRIARCINFO andSoftdeskAutoCAD Allworksubmittedshallbecome thepropertyoftheCityofBozeman Documentsmust 1 Befactuallygroundedinlocalconditionsforcostsandworkdone 2 ConformtodocumentaryrequirementsofMontanastatute 3 Accountforexpansionofservicecostsandexcludedeficiency maintenanceandoperationscosts 4 Beclearandcommunicatewelltoelectedofficialsandthepublic 5 Methodologymustbesoundandunderstandable 49Pageof 3 QUALIFICATIONSEVALUATIONCRITERIA AttachmentB Respondentstorequestsforproposalsshallbeevaluatedonthefollowingcriteriawiththeselection committeechoosing initsopinion themostqualifiedfirmtoprovidetheservicesrequiredforthe proposedproject ThescopeofrequiredservicesisAttachmentA TheCityproposestoevaluatefirmsonstrengthsinthefollowingspecificcategories A MethodologyandKnowledge 1 Familiaritywithlocalandstatestatutoryrequirementsforimpactfees 2 Understandingofurbandevelopmentrequirementsandconstraints 3 Abilitytoidentifycostsanditemseligibleforimpactfeefunding 4 Abilitytoidentifycostsanditemsnoteligibleforimpactfeefunding 5 Abilitytoidentifyandexplainreasonableimpactfeeserviceareas withintheoverall serviceareaestablishedbytheCity sfacilityplans andtheirrelationshiptobenefits 6 Abilitytoidentifyappropriate unitsofservicedemandtoprovidethebasisforservice costcalculations 7 Abilitytoprepareclearandaccuratereportsanddocumentationdescribingand supportingthedeterminedfees B Experience Experienceofprincipalsofthefirmandthoseresponsibleforthisprojectin completingcomparablework 1ExperienceincommunitiesofsimilarsizetoBozeman 2ExperiencewiththefeetypeswhicharethesubjectofthisRFQ 3Referencesofthefirm spastworkwhichmaybeobtainedbytheCity C PublicInvolvement 1 AbilitytocommunicatecomplextopicsclearlytotheCityCommission Staff andpublic 2 Abilityandwillingnesstoworkwithcitizenadvisorygroupstoprovidemeaningful opportunitiesforunderstandingofimpactfeesandhowtherecommendationsare generated D Non Discrimination EachentitysubmittingunderthisRequestforQualificationshallincludeaprovisionrequiringthe submittingentitytoaffirmthroughsignatureonAttachmentDthatitwillnotdiscriminateonthe basisofrace color religion creed sex age maritalstatus nationalorigin orbecauseofactualor perceivedsexualorientation genderidentityordisabilityandrecognizingtheeventualcontractwill containaprovisionprohibitingdiscriminationasdescribedaboveandthisprohibitionon discriminationshallapplytothehiringandtreatmentoftheContractorsemployeesandtoall subcontracts FailuretocomplywiththeaboveshallbecausefortheCitytodeemthesubmittalnon responsive Weightingoftheevaluationwillbe 30 Thequalificationsofprofessionalpersonneltobeassignedtotheproject 30 Relatedexperienceonsimilarprojects 10 Capabilitytomeetprojectscheduleandbudgetrequirements 10 Locationoffirminrelationtoprojectandfamiliaritywithlocalconditions 59Pageof 10 Presentandprojectedworkloadsdemonstratingthefirmsabilitytoprovidetherequested services and 10 Previousworkshowsgoodattentiontodetail SamplesmaybeprovidedandortheCitymay checkreferencestoverifyworkquality Non DiscriminationAgreement EachfirmwillberankedinaccordancewitheachofthesemaindisciplineslistedintheScopeof ServicessectionoftheRequestforQualifications RequestforProposals Theselectionoffinaliststosubmitproposalsandbeinterviewedwillbemadebyaselectioncommittee representingtheCityofBozeman City Theselectionforinterviewswillbebasedonanevaluationof thewrittenresponsestotherequestforproposals Referencesprovidedbyrespondentsmaybecontacted andthatinformationmaybeusedintheselectionprocess Allproposalssubmitted mustcontainthe informationrequiredasstatedinthe RequestforQualifications andbecompleteatthetimeof submittal TheCitymayrequestadditionalinformationthroughaproposalifdeemednecessary FinalSelection Awardofcontractwillbemadefollowingevaluationofproposalsandcontractnegotiationstothemost qualifiedfirmatapricewhichtheCitydeterminestobefairandreasonabletakingintoaccountthe estimatedvalueofservicestoberendered aswellasthescope complexityandprofessionalnature thereof IftheCityisunabletonegotiateasatisfactorycontractwiththefirminitiallyselectedatapricetheCity deemstobefairandreasonable negotiationswiththatfirmwillbeformallyterminatedandtheagency shallselectanotherfirmandcontinueuntilanagreementisreachedortheprocessisterminated 69Pageof 4 EVALUATIONCRITERIARATINGFORM AttachmentC 2010UpdateToWater Wastewater FireEMS andTransportation ImpactFeeStudies TotalScore Date FIRMNAME CRITERIA I PERSONNELQUALIFICATIONS 60pointsmaximum 1 Familiaritywithlocalandstatestatutoryrequirementsforimpactfees 2 Understandingofurbandevelopmentrequirementsandconstraints 3 Abilitytocommunicatecomplextopicsclearlytolaypersons 4 Abilityandwillingnesstoworkwithcitizenadvisorygroupstoprovide meaningfulopportunitiesforunderstandingofimpactfeesandhowthe recommendationsaregenerated 5 Abilitytoidentifycostsanditemseligibleforimpactfeefunding 6 Abilitytoidentifycostsanditemsnoteligibleforimpactfeefunding 7 Abilitytoidentifyandexplainreasonableimpactfeeserviceareas withintheoverallserviceareaestablishedbytheCitysfacilityplans andtheirrelationshiptobenefits 8 Abilitytoidentifyappropriateservicedemandunits 9 Abilitytoprepareclearandaccuratereportsanddocumentation describingandsupportingthedeterminedfees 10 Abilitytocommunicatecomplextopicsclearlytolaypersons 11 Abilityandwillingnesstoworkwithcitizenadvisorygroupstoprovide meaningfulopportunitiesforunderstandingofimpactfeesandhowthe recommendationsaregenerated I TOTAL II RELATEDEXPERIENCEONSIMILARPROJECTS 60pointsmaximum 1 Experienceofprincipalsofthefirmandthoseresponsibleforthisprojectin completingcomparablework 2 ExperienceincommunitiesofsimilarsizetoBozeman 3 ExperiencewiththefeetypeswhicharethesubjectofthisRFQ 4 Referencesoffirm spastworkwhichmaybeobtainedbytheCity II TOTAL III SCHEDULEANDRESOURCES 20pointsmaximum ie Identifiedtaskscomprehensiveandpersonnelprojections ifany appropriateforproject III TOTAL IV LOCALKNOWLEDGEANDABILITYTORESPOND 20pointsmaximum 79Pageof ie Knowledgeofarea localdesignandconstructionstandardsandpractice abilitytoassemblekey staffforconferencecalls sitevisits andrelatedwork IV TOTAL V PRESENTANDPROJECTEDWORKLOADS 20pointsmaximum 1 Proposalclearlydemonstrates thefirmsabilitytoprovidetheservices detailedabovegiventheircurrentstaffing V TOTAL VI WORKQUALITY 20pointsmaximum 1 Previousworkdemonstratesgoodattentiontodetail Alternate SOQresponsedemonstratedgoodattentiontodetail VI TOTAL CRITERIATOTALSCORE 200pointsmaximum Remarks ReviewersName Date 89Pageof 5 STATEMENTOFNONDISCRIMINATION AttachmentD nameofentitysubmitting herebyaffirmsitwillnotdiscriminateonthe basisofrace color religion creed sex age maritalstatus nationalorigin orbecauseofactualor perceivedsexualorientation genderidentityordisabilityintheperformanceofworkperformed forthe cityofBozeman ifacontractisawardedtoit andalsorecognizestheeventualcontract ifawarded will containaprovisionprohibitingdiscriminationasdescribedaboveandthatthisprohibitionshallapplyto thehiringandtreatmentofthe nameofentitysubmitting employees andtoallsubcontractsitentersintoinperformanceoftheagreementwiththecityofBozeman Nameandtitleofpersonauthorized tosignon behalfofthesubmitter 99Pageof