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HomeMy WebLinkAbout10-07-10 Economic Development Council Minutes. City of Bozeman Economic Development Council (EDC) Meeting Minutes October 7, 2010 10:30 am – 12:00 pm Bozeman City Hall Yellowstone Conference Room Members Attending: Daryl Schliem (Bozeman Chamber of Commerce), Tracy Menuez (Human Resource Development Council), Gary Bloomer (Montana State University’s Tech Ranch), Chris Mehl (City Commission) Eugen Graf (Graf Construction/Real Estate) – via conference call for action item and vote. Members Absent: Cheryl Ridgely (Bozeman Deaconess Hospital), Stuart Leidner (Prospera Business Network), Chris Westlake (Midwest Welding and Machine), Eugen Graf (Graf Construction/Real Estate) – joined via conference call for action item and vote, but was not physically present or present via phone for remainder of meeting Staff Present: Brit Fontenot (Asst. to the City Manager), Aimee Kissel (Deputy City Clerk – taking minutes) Guests / Public Present: Commissioner Cyndy Andrus NOTE: These minutes are not word for word and should be considered in addition to the audio recording of the meeting. A. Call to Order – Vice Chair Daryl Schliem Daryl Schliem called the meeting to order at 10:48 a.m. B. Minutes – September 16, 2010 Mr. Fontenot informed members that the date listed for minutes was erroneously listed on the original agenda and should have read September 16, 2010. Economic Development Council Minutes for October 7, 2010 C. Public Comment - None Due to the lack of a physical quorum, Eugen Graf was contacted via telephone and placed on speaker to reach a quorum. The agenda order was re-arranged. E. Action Items 1. Refine and finalize EDC priorities.  Mr. Fontenot has received materials on the priorities from members.  Mr. Schliem thanked Mr. Fontenot for his efforts to combine materials and continue assisting the EDC to reach their goals.  Mr. Fontenot asked EDC members what they would like the Commission to do with the priorities now that the list has been drafted.  Mr. Mehl agreed with Mr. Fontenot and would like the EDC to suggest some specific metrics for many of the priorities. For example: time goals.  Mr. Schliem recommended that the EDC go forward with adopting the priorities with the intention of adding metrics to the list during the next EDC meeting. Motion and Vote to adopt this priority and recommendation list. It was moved by Tracy Menuez, seconded by Gary Bloomer to adopt this priority and recommendation list. The motion carried unanimously with Mr. Graf voting via conference call. At the Conclusion of the vote, Eugen Graf hung up the phone.  EDC members discussed how they would like to go forward with metrics.  Mr. Mehl suggested that Mr. Fontenot ask for metric suggestions from his EDC emailing list and suggested the EDC create a matrix for the list similar to the matrix in the Economic Development Plan.  Mr. Fontenot suggested the matrix contain priority level, time needed to accomplish and associated costs.  Ms. Menuez suggested adding the anticipated source of the funds needed for the item.  Mr. Fontenot mentioned a strong emphasis across all the priorities for partnerships and have partners participate in meaningful ways. F. FYI/Discussion 1. Planning Board Update (Mehl) Mr. Mehl informed the EDC that the Planning Board tentatively approved on 10-05-10 a specific process for site plan review to recommend to the Commission. It provides a flow chart for applicants outlining when various steps would occur throughout the process. The full timeline 2 of 6 Economic Development Council Minutes for October 7, 2010 recommendation would be a maximum of a month and a half with three public hearings involved. The Planning Board will review the subdivision review process next.  Request flow chart from Chris Budeski for EDC members before the next meeting. 2. Board of Ethics looking for members (Kissel) th 3. Mandeville Farm Preliminary Plat one year extension scheduled for Oct. 11 Commission meeting (Fontenot) th 4. Impact Fee Work Session roundtable on October 18 at 6 p.m. in the City Commission room – members may want to attend. (Fontenot) 5. Residential Emphasis Mixed Use Zoning (REMU) – Discussion happening at the City Commission meeting on 10-11-10. (Fontenot) 6. Business Licenses Project as it relates to goals (Fontenot)  Capturing the right data and utilizing and disseminating important  Opinion regarding, what data on our business license are we not capturing or could be better defined. Better local indicators for our local economy?  GIS – maximizing for economic development. Display data spatially - Where are things happening and why? Useful for city and public.  Suggestion: Add classifications with a box to check next to each one in addition to written description  Suggestion: Request email address on form  Suggestion: Email can be used for updates/changes to a geographical group, etc?  Mr. Bloomer asked about the compliance level with business licenses. - unknown  Suggestion: Compare data bases with Secretary of State? Enter a NAX code?  Suggestion: Reconcile our categories with the states categories.  Identify local data.  Mr. Bloomer feels the first question is getting compliance – verify with state records?  Utilize data from other forms/applications more effectively and indentify questions that should be included or deleted from those forms/applications. 7. Comprehensive Resource Guide for Businesses in the Community  City has partnered with Daryl Schliem, Jodie DeLay from MSU and the College of Business, and Gary Slain with SPC  Who do I need to talk to regarding my issue/problem? th  Nov. 4 – roundtable on this guide instead of regular EDC meeting?  Partnering/buy-in from entities, interest groups to combine accurate, timely information  Venue is important – focus on getting good feedback 3 of 6 Economic Development Council Minutes for October 7, 2010 Decision : Venue at the Chamber and then EDC provide input after the draft of the resource guide is put together 8. Webinar on Economic Gardening (Fontenot)  Mr. Fontenot will record and then email link to members. 9. Letter from Gallatin Association of Realtors to Commission (Fontenot)  Provided to EDC members 10. Frequency of EDC meetings (Fontenot)  Decision to continue to meet twice a month until priorities recommended to Commission 11. North Seventh Urban Renewal District – offering rehab program (Fontenot) 12. Downtown Technical Assistance Program – TIF – incentivize research/analysis (Fontenot) 13. Community Affordable Housing Advisory Board (CAHAB) (Menuez)  Recruiting new members Ms. Menuez will provide a flyer to Mr. Fontenot  Working on how to take the housing ordinance to provide a floor for housing options to stabilize the market  Using the Ordinance in a way that is helpful for the market and not punitive  CAHAB meeting 10-07-10: Meadow Creek Phase II E. Action Item (Continued from earlier in the meeting) 1. Refine and finalize EDC Priorities Discussion took place regarding providing structure to the priorities, such as adding columns for: whom, how (funds), when and by date that can be completed.  Priority 1a. Economic Development Liaison Who: Cr. Mehl, How: $ amount annually Discussion took place regarding emphasizing the importance/priority of this o position to the City. Change Mr. Fontenot’s title to better fit position? Mr. Fontenot presents himself as the EDC liaison on business cards, etc. The EDC would recommend a five year commitment for the ED liaison salary. o Date column: Annually for five years. This position within City Managers office for authority purposes o  Priority 1b. Host a yearly local ED Conference or Summit. Who: EDC, How/ $: Sponsors Date: March 2011 4 of 6 Economic Development Council Minutes for October 7, 2010 Mr. Fontenot to develop a general idea regarding how much this might cost o Invite community stakeholders / leaders o Subcommittee of the EDC for summit – Ms. Menuez and Mr. Schliem o volunteered for subcommittee. Ms. Ridgely suggested as another member.  Priority 1c. Funds for resource guides – Who: Resource task force among partners – MSU, Chamber, City How/$: Split between partners? Date/When: By the end of the year Discussion regarding the column who – Difference between who will be responsible for follow up, etc. and what entities / partners will be contributing. Example: Who: Mr. Mehl, Mr. Fontenot, etc. versus Who: City, MSU, business community.  Priority 1d. Increase program offerings and/or incentives Who: EDL How: EDL salary Date: ongoing Mr. Fontenot feels d. includes things like: o reinvigorating Big Sky Revolving Loan Fund Data – research (ex: business license revision project) Bozeman Library – better utilize top notch resources with research librarians and data bases Mr. Fontenot make priority list within d. o Mr. Schliem working with MSU Chamber relations Committee – Survey to MSU o students regarding where they work - then thank you and survey to those employers. EDC have any survey questions they would like added? Discussion took place regarding the cross-pollination/overlapping nature of these priorities. (Example: see also 2c…)  Priority 1e. Invest in infrastructure that will attract, retain and grow businesses… Who:City Commission, How: Annual Budget When: ongoing Suggestions to the Commission regarding infrastructure the Commission should o be looking into? Example: WiFi, Broadband - should these things be included or not? City Manager – increase competition for broadband – addressed in core services (g) Combine e. with f.? o  Priority 1f. Build connections between businesses… Who:EDC How: not a budgetary component When: ongoing Mr. Fontenot – Includes identifying clusters – so those industries could benefit o from sharing resources. Mr. Schliem – narrow down the industry. Market on each cluster. Tune up data base? 5 of 6 Economic Development Council Minutes for October 7, 2010 EDC to identify some specific actions for this priority. Priority g. as a function of e.? Forums, roundtables – sharing of knowledge. Discussion began again regarding how the priorities are related and should be listed. Decision: Combine 1f. with 1d. with g. alone. Retitle?: d. Data repository, g. functions / events / forums  Priority g. Conduct forums, roundtable… Who: EDC How: Sponsors and increased City budget under EDC for these? Liaison: EDL Functions are whoever is hosting an event – Chamber, EDC, HRDC – but Mr. Fontenot as a clearing house/liaison Next EDC meeting to take place October 21, 2010. G. Adjournment Daryl Schliem adjourned the meeting at 11:58 p.m. *NOTE – Full audio of all EDC meetings is available at: http://www.bozeman.net/WebLink8/Browse.aspx?startid=41508&row=1&dbid=0 ____________________________________ Daryl Schliem, Vice Chair ATTEST: ____________________________________ Brit Fontenot, Assistant to the City Manager PREPARED BY: ____________________________________ Aimee Kissel, Deputy City Clerk Approved on:_______________________ 6 of 6