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HomeMy WebLinkAboutCIP Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris Kukulski, City Manager Anna Rosenberry, Finance Director SUBJECT: Presentation and Adoption of the Recommended Capital Improvements Plan (CIP) for FY2012-2016 Item Type: Action MEETING DATE: November 8/15, 2010 RECOMMENDATION: Listen to Presentation, ask questions and take public comment. Adopt the CIP, in part or in whole, after any suggested changes. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Commission usually then holds a public hearing and adopts the plan in parts, over the course of a number of meetings. This year, we have made a concerted effort to prepare the Recommended Plan so that the Commission could hold hearings and adopt it well in advance of upcoming budget development, and prior to the holidays, if they were so inclined. You will notice that the format of the plan reports have changed slightly; we’re now utilizing a database that will more accurately accumulate and report on the projects and equipment in the plan. There is much more functionality than there was in the past, so if you have suggestions on presentation or reporting of the information, please let us know. Tentative Presentation Order: November 8: Begin Presentations – No adoption anticipated. These materials emailed and on the website on 11/4/2010. Building Inspection Fund CIP Fire Equipment & Capital Replacement Fund CIP Curb Replacement Fund CIP Street Maintenance Fund CIP Tree Maintenance Fund CIP November 15: Conclude Presentations and begin adoption of parts of the plan. These materials emailed and on the website on 11/9/2010. Water Fund CIP Wastewater Fund CIP Solid Waste Fund CIP General Fund CIP November 29: Continue Adoption of the above parts of the Plan, if needed. December 6: Presentation and Adoption: Impact Fee CIP’s (Water/Sewer/Street/Fire) • These will be developed and a recommendation forwarded by the Impact Fee Advisory Board on 11/18/2010. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY12. ALTERNATIVES: As suggested by the City Commission. Report compiled on: November 4, 2010 Solid Waste CollectionCapital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP 370,000$         238,000$            486,500$        590,016$     316,001$     431,453$       Plus:  Collection Revenues Dedicated to CIP 248,500$            248,500$        250,985$     253,495$     256,030$       Less:  Scheduled CIP Project Costs (132,000)$        ‐$                     (144,984)$      (525,000)$   (138,043)$    (560,000)$   Projected Year‐End Cash Dedicated to CIP 238,000$         486,500$            590,016$        316,001$     431,453$     127,483$     Assumptions Made for Revenue Estimates: Current YearFY11 FY12 FY13 FY14 FY15 FY16Estimated Annual Collection 2,485,000$       2,485,000$          2,485,000$       2,485,000$  2,509,850$   2,534,949$     Estimated Annual Increase‐                    0% 0% 1% 1% 1%Total Estimated Revenues 2,485,000$       2,485,000$          2,485,000$       2,509,850$  2,534,949$   2,560,298$   Current Revenues Dedicated to CIP % 10.0% 10.0% 10.0% 10.0% 10.0% 10.0%  Plus:  Increase Dedicated to CIP 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%  Total % Dedicated to CIP 10.0% 10.0% 10.0% 10.0% 10.0% 10.0%ProjectedProjectedTotal Estimated Revenues Dedicated to CIP248,500$          248,500$              248,500$         250,985$      253,495$      256,030$      600,000500,000400,000300,000200,000100,0000Solid Waste Collection Projects & Equipment  CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15Solid Waste CollectionSW26COLLECTIONSIDE LOAD PACKER ‐ REPLACEMENT$134,984PW01COLLECTIONSHOPS FACILITY EXPANSION PLAN$10,000SW28COLLECTIONSIDE LOAD TRUCK ‐ REPLACEMENT TRUCK$275,000SW27COLLECTIONFRONT LOAD TRUCK ‐ REPLACEMENT TRUCK$250,000SW30COLLECTIONSIDE LOAD PACKER ‐ REPLACEMENT$138,043SW31COLLECTIONSIDE LOAD REPLACEMENT TRUCK$290,000SW32COLLECTIONFRONTLOAD REPLACEMENT TRUCK$270,000Summary for  Solid Waste Collection (7 items)Totals by year:$144,984 $525,000 $138,043$560,000FY12FY13FY14FY15FY16Unscheduled CIP Project Fund Solid Waste Collection PROJECT NUMBER PW01 DEPARTMENT COLLECTION PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY12 FY13 $10,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW26 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD PACKER - REPLACEMENT FY12 FY13 $134,984 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The division is averaging 2,000 hours per year on the side load trucks. The chassis should be good for 12,000 hours with proper maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps. Old packer will be traded in or saved for parts. ALTERNATIVES CONSIDERED Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value. Lease new truck and packer for $75,000 annually if one is available. ADVANTAGES OF APPROVAL Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 back up trucks, this adds up quickly. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $10,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW27 DEPARTMENT COLLECTION PROJECT NAME FRONT LOAD TRUCK - REPLACEMENT TRUCK FY12 FY13 FY14 $250,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This truck is a replacement on the CIP for the collection of residential and commercial refuse. The new truck will ensure continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while maintaining the standards the Bozeman residents expect. (replacing Asset #3319, 2005 Autocar) ALTERNATIVES CONSIDERED To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain. ADVANTAGES OF APPROVAL Maximize resale value, Minimize repairs, parts, (if available), and down time, Improve safety and collection efficiency, Keeps the Division up with growth rates. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $12,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW28 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD TRUCK - REPLACEMENT TRUCK FY12 FY13 FY14 $275,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of a side load chassis. Asset #3314. The current truck will have 12,000 - 14,000 hours on the chassis and 5,000 hours on the packer body. ALTERNATIVES CONSIDERED Continue to use asset beyond its useful service life, resulting in significantly increased maintenance costs and down time. ADVANTAGES OF APPROVAL Providing excellence in public service to 7,050 residential customers ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $30,000 FUNDING SOURCES 100% Solid Waste Enterprise Funds. New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW30 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD PACKER - REPLACEMENT FY12 FY13 FY14 FY15 $138,043 FY16 Unscheduled DESCRIPTION OF PROJECT This item is to replace the garbage packer on Asset #3452. The division is averaging 2,000 hours per year on the side load trucks. The chassis should be good for 12,000-14,000 hours with proper maintenance. Therefore replacing the packer bodies every four years will save about $140,000 and maximize the value of the chassis. The packers are what generally wear out first. The grabber arm functions around 400 repetitions per day times 4 days per week is 1,600 reps per week times 4.33 equals 7,000 reps per month or 93,528 per year. With a life expectancy of four years that is 336,000 reps. ALTERNATIVES CONSIDERED Buy new trucks with new chassis and body. Continue to operate with increasing repair costs, down time lowering resale value. Lease new truck and packer for $75,000 annually if one is available. ADVANTAGES OF APPROVAL Saves $140,000 every 4 years per side load truck. With four side load trucks and 2 backup trucks, this adds up quickly. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $10,000 FUNDING SOURCES 100% Solid Waste Division Enterprise Funds. New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW31 DEPARTMENT COLLECTION PROJECT NAME SIDE LOAD REPLACEMENT TRUCK FY12 FY13 FY14 FY15 FY16 $290,000 Unscheduled DESCRIPTION OF PROJECT Replacement of a current front-line residential collection truck, Asset #3367. This truck will will have over 12,000 hours at time of replacement. ALTERNATIVES CONSIDERED Continue to operate the existing truck with increasing operating and maintenance costs. Lease a new, (or used), truck. ADVANTAGES OF APPROVAL Allow the division to continue to provide excellent service to over 7000 customers. Increased fuel economy; Reduced exhaust emissions; Less down time; Increased productivity ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Operating and maintenance costs should be reduced by replacing an aging unit with a new more fuel efficient, cleaner running truck FUNDING SOURCES 100% Solid Waste Fund New Replacement Equipment Project CIP Project Fund Solid Waste Collection PROJECT NUMBER SW32 DEPARTMENT COLLECTION PROJECT NAME FRONTLOAD REPLACEMENT TRUCK FY12 FY13 FY14 FY15 FY16 $270,000 Unscheduled DESCRIPTION OF PROJECT This truck is a replacement for Asset #3421; the collection of residential and commercial refuse. The new truck will ensure continued efficient, cost-effective refuse collection that will allow the Division to meet the demands of a growing city while maintaining the standards the Bozeman residents expect. ALTERNATIVES CONSIDERED To use existing truck that will have more than 10,000 hours of hard use. Repair costs will continue to increase and the resale value will continue to decrease. The truck will also take an inordinate amount of shop time to maintain. ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs: $12,000/year FUNDING SOURCES 100% Solid Waste Fund New Replacement Equipment Project General Fund Capital Improvement PlanFinancial Summary Current YearFY11 FY12 FY13 FY14 FY15 FY16Projected Beginning Reserve Balance Dedicated to CIP‐$                   ‐$                      5,000$             62,518$          (65,667)$          273,367$            Plus:  General Fund Revenues Dedicated to CIP 799,800$         1,161,500$         1,407,738$     1,421,815$    1,436,034$     1,692,126$        Plus:  Bond Issue:  Police Station17,992,000$     Less:  Scheduled CIP Project Costs (799,800)$        (1,156,500)$        (1,350,220)$    (1,550,000)$   (19,089,000)$  (1,433,700)$     Projected Year‐End Cash Dedicated to CIP‐$                  5,000$                 62,518$          (65,667)$         273,367$         531,793$          Assumptions Made for Revenue Estimates:FY12 FY13 FY14 FY15 FY16Estimated Annual General Fund Revenues23,000,000$         23,230,000$    23,462,300$    23,696,923$     23,933,892$        Estimated Growth in General Fund Revenues 1% 1% 1% 1% 1%Total Estimated General Fund Revenues 23,230,000$         23,462,300$    23,696,923$    23,933,892$     24,173,231$      Current Revenues Dedicated to CIP % 3.5% 5.0% 6.0% 6.0% 6.0%  Plus:  Increase Dedicated to Capital Improvements % 1.5% 1.0% 0.0% 0.0% 1.0%  Total % Dedicated to CIP 5.0% 6.0% 6.0% 6.0% 7.0%TotalEstimatedRevenuesDedicatedtoCIP1 161 500$1 407 738$1 421 815$1 436 034$1 692 126$ProjectedProjectedTotal Estimated Revenues Dedicated to CIP1,161,500$           1,407,738$      1,421,815$      1,436,034$       1,692,126$        25,000,00020,000,00015,000,00010,000,0005,000,0000FY12 FY13 FY14 FY15 FY16 UnscheduledGeneral Fund  Projects & Equipment CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGeneral FundGF132CEMETERYCOLUMBARIUM EXPANSION$40,00032GF010CEMETERYCEMETERY MOWER REPLACEMENTS$13,000$13,000$14,000$14,000$16,00025GF133CEMETERYFOUR WHEELER WITH PLOW (4X4)$10,50032GF154CEMETERYCEMETERY BUILDING RE‐ROOF$30,00030GF083CEMETERYBACKHOE$110,00042GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$26,000$42,50034GF145FAC. MTC.PROFESSIONAL BUILDING RE‐ROOF$44,00034GF128FAC. MTC.SENIOR CENTER MECHANICAL IMPROVEMENTS$40,00042GF103FAC. MTC.American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS$15,000$15,000$15,000$15,000$15,00042GF134FAC. MTC.SENIOR CENTER FLOORING$15,00030GF161FAC. MTC.FACILITIES CONDITION INDEX ‐ 2ND ROUND OF BUILDING ASSESSMENTS$14,00068GF135FAC. MTC.SHOPS COMPLEX SIDEWALKS$32,72052GF158FAC. MTC.MECHANICAL CONTROL SYSTEM ‐ PROF BUILDING$30,00042GF067FAC. MTC.PROFESSIONAL BUILDING PARKING LOT LIGHTS$28,00030GF159FAC. MTC.FIRE STATION #2 WINDOW AND DOOR REPLACEMENT$20,00048GF157FAC. MTC.SENIOR CENTER ELEVATOR$65,00037GF139FAC. MTC.CITY HALL PHASE 3 SITE IMPROVEMETNS$45,00045GF104FAC. MTC.ENERGY UPGRADES$30,000$30,00047GF160FAC. MTC.LIBRARY PAINTING IMPROVEMENTS$10,00033GF001FAC. MTC.PROFESSIONAL BUILDING ELEVATOR REPLACEMENT$65,60033 CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGF130FAC. MTC.CITY HALL SITE IMPROVEMENTS ‐ PHASE 2$35,00038GF163FINANCECOPIER/PRINTER/SCANNER REPLACEMENT$15,00040GF162FIRELIVE‐FIRE TRAINING PROP$48,00033GF062I.T.SERVER & PERSONAL COMPUTER (PC) REPLACEMENT$100,000$100,000$100,000$100,000$100,00045GF065I.T.AERIAL PHOTOGRAPHY$65,00037GF080I.T.REMOTE CLOSET SWITCHES AND ROUTER REPLACEMENT$40,000$40,000$40,000$40,000$40,00050GF164I.T.REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING$22,50049GF079I.T.NETWORK CORE SWITCHES$150,00050GF074LIBRARYPUBLIC ADDRESS SYSTEM$31,00027GF109LIBRARYFILM & FICHE SCANNER$15,50020GF155LIBRARYSELF CHECK STATION$14,00020GF031PARKSPARK IMPROVEMENT GRANTS$75,000$75,000$75,000$75,000$75,00037GF098PARKSSTORY MANSION IRRIGATION SYSTEM$35,00033GF115PARKSPARK VEHICLE REPLACEMENTS$26,000$28,000$30,000$120,00063GF100PARKSTRACTOR WITH BUCKET$75,00033GF092PARKSPLAYGROUND EQUIPMENT$50,000$50,000$50,00037GF034PARKSLARGE DECK MOWER$50,000$50,000$60,00043GF030PARKSARTICULATING TRACTOR$110,00035GF084PARKSPARKS RESTROOM UPGRADES$350,000$215,00037GF108PARKSPARK SIDEWALK REPLACEMENTS$182,00027GF147PARKSSOFTBALL COMPLEX IRRIAGATION SYSTEM$110,00028GF146PARKSLINDLEY PARK IRRIGATION SYSTEM$100,00028GF148PARKSBMX PARKING LOT$85,00025 CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGF149PARKSEAST GALLATIN REC AREA PARKING LOT$60,00025GF111PARKSEAST GALLATIN REC AREA IRRIGATION REPAIRS$25,00028GF151PARKSBEALL PARK BASKETBALL COURTS$18,00023PW01PARKS/FAC. MTC.SHOPS FACILITY EXPANSION PLAN$10,000GF048PLANNINGCOPY MACHINE REPLACEMENT$25,00023GF064PLANNINGVEHICLE REPLACEMENT$25,00035GF053POLICEPOLICE CARS$156,000$156,000$156,000$156,000$156,00063GF052POLICEUNMARKED VEHICLE REPLACEMENT PROGRAM$28,000$28,000$33,00063GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$70,000$70,00066GF166POLICEPORTABLE RADIO REPLACEMENTS$48,000$49,50057GF051POLICEANIMAL CONTROL VEHICLE$27,70060GF050POLICE/COURTSPOLICE & MUNICIPAL COURT FACILITY$500,000$500,000$17,992,00065GF055RECREATIONBOGERT POOL GUTTER AND POOL SHELL REPAIRS$382,00057GF102RECREATIONLINDLEY CENTER DECK REPLACEMENT$34,00051GF129RECREATIONLINDLEY CENTER BASEMENT RENOVATION$21,00051GF136RECREATIONCOMMUNITY AQUATIC AND REC CENTER FEASIBILITY STUDY$65,00043GF123RECREATIONSWIM CENTER HEAT EXCHANGER$60,00046GF117RECREATIONBOGERT POOL HEATER & HOT WATER HEATERS$197,00055GF137RECREATIONSWIM CENTER POOL FILTRATION SYSTEM$185,00045GF142RECREATIONSWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGHTING REPLACEMENT$400,00047 CIP PROJECT FUNDPROJ.DEPARTMENTPROJECT NAMEFY12FY13FY14FY16UnscheduledFY15RATINGGF119RECREATIONBOGERT POOL AUTO CHEMICAL CONTROLLER$12,00051GF056RECREATIONDESIGN & CONSTRUCT COMMUNITY RECREATION CENTER$21,000,00044GF150RECREATIONSTORY MANSION STAIR AND ELEVATOR ADDITION$602,61625GF152RECREATIONSTORY MANSION INTERIOR RENOVATIONS 2 & 3RD FLOORS$128,68015GF144RECREATIONSTORY MANSION SIDEWALKS$69,20038GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$42,00050GF125RECREATIONSWIM CENTER INTERIOR WALL PAINTING$35,00030GF126RECREATIONTRUCK WITH PLOW$23,00036Summary for  General Fund (71 items)Totals by year:$1,156,500 $1,350,220 $1,550,000 $19,089,000$1,433,700$23,086,596FY12FY13FY14FY15FY16Unscheduled CIP Project Fund General Fund PROJECT NUMBER GF001 DEPARTMENT FAC. MTC. PROJECT NAME PROFESSIONAL BUILDING ELEVATOR REPLACEMENT FY12 FY13 FY14 FY15 FY16 Unscheduled $65,600 DESCRIPTION OF PROJECT The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was added in 1972. Since the City purchased the building re-modeling has occurred on both the main floor and second floor. The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy savings. While the elevator is still a safe system, there are some inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. If someone loads the elevator heavy to one side or another the balance alarm will engage and the elevator has to be reset. A new car and track system would solve the nuisance trips associated with this elevator. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems throughout the year. The current electronics for the building are also a source of increased vigilance on the system and the electrical components on the system had to be traced back this year on ADVANTAGES OF APPROVAL A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also include a number of technological improvements such as a solid state slow start motor yielding reduced energy costs associated with the high demand motors used in elevator systems. FUNDING SOURCES General Fund and Building Inspection Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF010 DEPARTMENT CEMETERY PROJECT NAME CEMETERY MOWER REPLACEMENTS FY12 $13,000 FY13 $13,000 FY14 $14,000 FY15 $14,000 FY16 $16,000 Unscheduled DESCRIPTION OF PROJECT Ongoing mower replacement program developed to keep the cemetery mowers operating as needed. ALTERNATIVES CONSIDERED Keep older mowers for extended periods of time. ADVANTAGES OF APPROVAL Less down time, Decreased repair /maintenance costs, High trade –in value, Increased productivity, Less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):5 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF030 DEPARTMENT PARKS PROJECT NAME ARTICULATING TRACTOR FY12 FY13 FY14 FY15 $110,000 FY16 Unscheduled DESCRIPTION OF PROJECT The replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division. ALTERNATIVES CONSIDERED Repair and maintain the 1992 MT as needed. ADVANTAGES OF APPROVAL Less down time and maintenance/repair costs, A new MT tractor will be able to support more implements, Less emissions and better fuel economy, Faster more efficient use of time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:35 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF031 DEPARTMENT PARKS PROJECT NAME PARK IMPROVEMENT GRANTS FY12 $75,000 FY13 $75,000 FY14 $75,000 FY15 $75,000 FY16 $75,000 Unscheduled DESCRIPTION OF PROJECT Contribute each year from the General Fund towards improving park infrastructure through implementation of park master plans. This grant program is a matching funds program in which the City receives a 1 to 1 match from the recipient. The Commission has established a formal grant policy by resolution. ALTERNATIVES CONSIDERED Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more or fewer dollars to the program. ADVANTAGES OF APPROVAL This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in this program ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have relatively higer costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):7 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF034 DEPARTMENT PARKS PROJECT NAME LARGE DECK MOWER FY12 FY13 FY14 $50,000 FY15 FY16 $50,000 Unscheduled $60,000 DESCRIPTION OF PROJECT Begin the process of replacing the 1998 and 1999 Toro 455 series mowers, which are difficult to repair due to lack of parts (these mowers are not manufactured anymore). Mower that is Unscheduled would be the addition of a large-deck sports turf mower. ALTERNATIVES CONSIDERED Continue to repair as break downs occur, Replace mowers as they breakdown, Lease mowers on a 3 - year program. ADVANTAGES OF APPROVAL Proper mowing of sports fields is imperative to safety. Regular replacement will reduce maintenance costs and decrease the number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by visitors and citizens. Having the right mower to do the job will ensure well mowed parks. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable equipment. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:43 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF048 DEPARTMENT PLANNING PROJECT NAME COPY MACHINE REPLACEMENT FY12 FY13 FY14 $25,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The existing copy machine is expected to have a life of less than 5 years given its intensive use. The machine produces in excess of 250,000 copies per year. Repair and maintenance costs show a steady increase as wear continues. This request is for a replacement copier to meet the ongoing operational needs of the department. Incorporation of advanced scanning capability facilitates records management and customer service. ALTERNATIVES CONSIDERED Continue using current copier with an increasing frequency of down time and cost of repairs. ADVANTAGES OF APPROVAL The new copier will help contain operational costs due to maintenance. The copier is also utilized as a high capacity network printer and scanner for the department which brings some additional efficiencies in utilization of staff time in the preparation of reports, commission packets, and other materials. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: None, operating costs are already incurred with the current copier. Anticipated costs are expected to remain in line with current charges. Maintenance costs will increase annually without replacement. FUNDING SOURCES General Fund and/or Planning Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:23 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF050 DEPARTMENT POLICE/COURTS PROJECT NAME POLICE & MUNICIPAL COURT FACILITY FY12 FY13 $500,000 FY14 $500,000 FY15 $17,992,000 FY16 Unscheduled DESCRIPTION OF PROJECT The 2007 Police Facility report by Carter Goble Lee (CGL) outlines the anticipated space needs for the City’s Police Department, Municipal Court and Prosecution function for the next 20 years. The report calls for a 5 acre site and 52,000 square foot facility. We are currently participating in Gallatin County's site master planning process for the Law and Justice Center location. Actual costs estimates will be developed based upon architectural drawings and research into materials and labor costs after facility design. The estimate includes $1 Million for Design and $2 Million for the purchase of land, and assumes that some areas would be completed in future phases. ALTERNATIVES CONSIDERED The existing building was not built to meet code and is not adequate for remodel or additions. The CGL report discusses the operational needs of the departments and the lack of the existing Law & Justice Center (L&J) space. They analyzed site locations ADVANTAGES OF APPROVAL Police Department would have adequate room for existing staff – and projected staff for 20 years. Sufficient Municipal Court space would available. This facility would be programmed and built with the PD, Court, and Prosecution needs in mind from the beginning. Public areas, secured areas, office locations, and space adjacencies could be maximized for the best and safest utilization (as opposed to a retro-fit of an existing building). ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Not estimated at this time. Currently, the City pays facility costs to the County for our square footage at the L& J. We anticipate asking voters to approve an operating levy, if necessary, when approving the construction levy. FUNDING SOURCES General Fund: Land and Construction would be funded by a voter-approved levy. 20 year General Obligation Bonds would be issued. FY13 & 14: $500,000 each year for Design. FY15: $17,992,000 Land Purchase and Construction. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:65 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):5 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF051 DEPARTMENT POLICE PROJECT NAME ANIMAL CONTROL VEHICLE FY12 FY13 FY14 FY15 FY16 $27,700 Unscheduled DESCRIPTION OF PROJECT FY16 - $27,700 to replace vehicle Asset 3230, 2004 Dodge 4-wheel drive with ~109,000+ miles on it. Replace it with a new extended cab, 4wd truck. During the winter months, it is very difficult to navigate the city streets and transport animals to the Heart of the Valley Animal Shelter with a 2 wheel drive pickup and need to continue use of a 4wd vehicle. It is anticipated that this vehicle will begin accumulating repairs and increasing maintenance costs. Purchase of a new truck would ensure many years of service without incurring high maintenance costs. The current truck could be used by another city department, be sold at auction, or used as a trade in. ALTERNATIVES CONSIDERED The purchase of a newer lease return vehicle is a viable option and one that should be looked at before a final decision to purchase is made. ADVANTAGES OF APPROVAL 4-wheel drive is important for 12-month access in difficult weather. 4-wheel drive vehicles are often used for evidence retrieval and transport. A flex-fuel vehicle would provide better gas mileage. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduction in costs expected. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:60 LEVEL OF SERVICE (Up to 20):17 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF052 DEPARTMENT POLICE PROJECT NAME UNMARKED VEHICLE REPLACEMENT PROGRAM FY12 FY13 $28,000 FY14 FY15 $28,000 FY16 Unscheduled $33,000 DESCRIPTION OF PROJECT FOR POLICE INVESTIGATION AND ADMINISTRATION VEHICLES. FY13 - New vehicle for support service administrative position. FY15 - Replace vehicle Asset #3138 03 Chevrolet Impala. ~113,000 miles at replacement. FY17 - Replace vehicle Asset #3479 08 Chevrolet Trailblazer. ~108,000 miles at replacement. Purchase mid-size passenger vehicles, plus equipment, to replace high mileage cars currently driven by detectives and to provide safe and reliable emergency response vehicles. An additional Support Service Supervisory Position requires a vehicle with similar emergency response needs. Old detective cars are rotated into the police department parking program generally after at least 110,000 miles of use and are used as travel cars for officers attending training, traded in, sold at auction or transferred to other divisions within the city. ALTERNATIVES CONSIDERED No safe and reliable alternatives have been identified. ADVANTAGES OF APPROVAL Would drastically reduce maintenance costs, mechanical concerns and provide many years of reliable service. Increased public safety and officer safety in providing mechanically sound emergency response vehicles, reduced risk and liability related to use of unreliable cars. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduction in maintenance costs and possible reduction in fuel costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF053 DEPARTMENT POLICE PROJECT NAME POLICE CARS FY12 $156,000 FY13 $156,000 FY14 $156,000 FY15 $156,000 FY16 $156,000 Unscheduled DESCRIPTION OF PROJECT This plan allows for 3 patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights, sirens, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Patrol vehicles are an essential item in the operation of the Bozeman Police Department. Police vehicles must be available for police patrol use 24 hours a day, 365 days a year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. A detailed replacement schedule is included on the following page. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs due to lower annual miles driven per vehicle and a lower number of miles driven per year per unit. This program would allow for the replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment inside the car can sometimes be transferred from the old car to the new car, depending on its condition. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones. Maintenance costs have stabilized due to regularly scheduled service even though calls for service have increased and additional officers have been hired. Also, fewer miles are accumulating on the vehicles because the number of patrol vehicles has increased; meaning the life of the patrol car is being extended. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 Police Vehicle DetailsProject NumberCurrent MileageAsset #MakeFY12FY13FY14FY15FY16UnscheduledNotesGF053109,9643142CHEVY LUMINA$52,000.00Mileage 10/19/10103,6403141CHEVY LUMINA$52,000.00Mileage 10/19/10100,6533320CHEVY LUMINA$52,000.00Mileage 10/19/1091,2403278CHEVY LUMINA$52,000.00Mileage 10/19/1097,9193143CHEVY LUMINA$52,000.00Mileage 10/19/1099,3873221CHEVY LUMINA$52,000.00Mileage 10/19/1072,6783352CHEVY LUMINA$52,000.00Mileage 10/19/1077,1263311CHEVY LUMINA$52,000.00Mileage 10/19/1088,8373280CHEVY LUMINA$52,000.00Mileage 10/19/1044,8613374CHEVY LUMINA$52,000.00Mileage 10/19/1072,0063351CHEVY LUMINA$52,000.00Mileage 10/19/1070,9843350CHEVY LUMINA$52,000.00Mileage 10/19/1042,4633440CHEVY LUMINA$52,000.00Mileage 10/19/1039,1483439CHEVY LUMINA$52,000.00Mileage 10/19/1039,6613370CHEVY LUMINA$52,000.00Mileage 10/19/10 CIP Project Fund General Fund PROJECT NUMBER GF055 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL GUTTER AND POOL SHELL REPAIRS FY12 $382,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The pool gutter system around the edge of the Bogert Pool is in disrepair. The gutter system is vital to the filtration system as it skims water from the pool and sends it to filtration. The pool shell is in need of replacement also. It is most efficient and economical to complete the gutter and shell projects together since they are connected and one project affects the other. This will replace the current concrete gutter system with a stainless steel gutter system and install a new plaster pool shell with a ceramic tiled whale logo to replace the 30 year old shell. ALTERNATIVES CONSIDERED Build new outdoor leisure pool ADVANTAGES OF APPROVAL The USAquatics report stated that the above renovations will increase the life of the facility by an additional 30 plus years. This will benefit the community by keeping a historical icon in service, allowing community swim lessons and recreational swimming in an outdoor environment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced water use, Reduce Chemicals use, Reduce annual painting costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:57 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):9 SERVICE AREA (Up to 10):9 DEPARTMENT PRIORITY (Up to 10):9 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):1 CIP Project Fund General Fund PROJECT NUMBER GF056 DEPARTMENT RECREATION PROJECT NAME DESIGN & CONSTRUCT COMMUNITY RECREATION CENTER FY12 FY13 FY14 FY15 FY16 Unscheduled $21,000,000 DESCRIPTION OF PROJECT Build a community center designed to create a visual connection between spaces and an openness that promotes community for all users. Aquatic Elements: Therapy pool, water slides, zero entry teaching area, river run, deep diving well, 25 yd lap pool. Fitness Elements: Indoor track, strength and cardio equipment, free weights, climbing wall. Gym Elements: Two multipurpose gym facilities and an indoor tennis court Multipurpose/Play Elements: Indoor playground and multipurpose rooms (one with a kitchen). This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007. ALTERNATIVES CONSIDERED Implement plan in phases ADVANTAGES OF APPROVAL Community Benefits of a Community Center: Safe and healthy place for families to play; Connected families; Strong, vital, involved community; Support for youth at risk; and, Increased community programs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include additional Recreation Department staff: Cost undetermined at this time. We would recommend asking voters to approve a levy increase of operations, at the time we funded the capital improvements. FUNDING SOURCES General Fund, Bond Issue, Grants, etc. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:44 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):0 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):8 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF062 DEPARTMENT I.T. PROJECT NAME SERVER & PERSONAL COMPUTER (PC) REPLACEMENT FY12 $100,000 FY13 $100,000 FY14 $100,000 FY15 $100,000 FY16 $100,000 Unscheduled DESCRIPTION OF PROJECT This is a general item for replacement of personal computers and Servers for General Fund related jobs and services. (Enterprise and Special Revenue fund services pay for their own pc’s and servers.) As of last year (FY10) Personal Computers’s moved to a 4 year rotation and servers continued to be minimal of a 5 year asset before replacement. ALTERNATIVES CONSIDERED Not replace computer/server hardware as frequently. ADVANTAGES OF APPROVAL City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):8 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF064 DEPARTMENT PLANNING PROJECT NAME VEHICLE REPLACEMENT FY12 FY13 FY14 FY15 $25,000 FY16 Unscheduled DESCRIPTION OF PROJECT Replacement of the current vehicle, a 1998 Nissan Sentra. This is a small car which works well for single or two person activities but does not have much cargo or personnel capacity. Replacement would be with a fuel efficient small vehicle, possibly a hybrid. ALTERNATIVES CONSIDERED Continue to operate the existing vehicles with increasing maintenance costs. ADVANTAGES OF APPROVAL Provide functional transportation with reduced maintenance costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: No new costs are expected as maintenance is already performed on the existing vehicle. FUNDING SOURCES General Fund and/or Planning Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:35 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF065 DEPARTMENT I.T. PROJECT NAME AERIAL PHOTOGRAPHY FY12 $65,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Acquire aerial photography for the Bozeman Growth Policy Planning Area. Aerial photography benefits both the organization and the community by supplying a clear and accurate representation of current conditions. This information is used on a daily basis in all levels of various projects. We are currently experiencing unprecedented demand for digital imagery (i.e., staff reports, Commission presentations, water/sewer utilities, public requests, etc.). ALTERNATIVES CONSIDERED Use map sales to subsidize total cost. Partnerships with public and private industries for alternative funding sources. ADVANTAGES OF APPROVAL Contributes to on-going acquisition of aerial photos at regular intervals for historical archives and modeling growth over time. Since 1987 we have not gone more than four years without an update. - Measurements and land use determinations are made on a local or regional basis without requiring extensive field time. - Management decisions are made more efficiently and effectively by visualizing areas surrounding the project site. - Aerial photographs are used extensively in several on-line and in-house mapping applications. - Visual background for existing and future GIS & CAD data and Facility Plans. - Meet public demand for current and accurate aerial photography. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: There are no annual operating or maintenance costs associated with this project. FUNDING SOURCES General Fund, other sources listed above are to be fully explored New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):12 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):6 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF067 DEPARTMENT FAC. MTC. PROJECT NAME PROFESSIONAL BUILDING PARKING LOT LIGHTS FY12 FY13 $28,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This project is to improve the illumination of the parking lot at the Professional Building. Many employees and citizens meet at this building after dark and the existing parking lot is poorly lit. This item was listed for funding in FY 10. There were some changes pending with building use that reduced the need for the parking lot lighting: The regular Planning Board evening meeting is now taking place at the new City Hall. Other Planning meetings do take place, but not as many members of the public are attending who might not be familiar with the parking area. ALTERNATIVES CONSIDERED Continue with existing lighting. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: There are two farm style lights mounted on utility poles in the parking lot. These current fixtures do not meet the dark skies ordinance because the lamps are not shaded. The new lights should be more energy efficient so no addition operating costs are anticipated. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:30 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF074 DEPARTMENT LIBRARY PROJECT NAME PUBLIC ADDRESS SYSTEM FY12 $31,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT A public address system is needed for paging and general announcements in the event of a non-fire related emergency. ALTERNATIVES CONSIDERED Do nothing and continue to use the emergency fire system to make announcements. ADVANTAGES OF APPROVAL The emergency fire announcement system currently used to broadcast announcements was never designed to be used for any other purpose than a fire emergency and does not provide adequate control for zonal broadcasting. Events have occurred at the Library during the past year which required police intervention; having the capability to make emergency announcements to specific rooms would be an added benefit. A system designed specifically for the purpose of public address allowing general announcements which are made on a daily basis such as closing of the Library, the start of events, and dog issues would improve the communication to public patrons at the library. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:27 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF079 DEPARTMENT I.T. PROJECT NAME NETWORK CORE SWITCHES FY12 FY13 FY14 $150,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a scheduled replacement of switches that provide the backbone of the entire network. These provide the technology platform for the entire organization. We believe that we can maintain and operate the existin equipment until FY14. ALTERNATIVES CONSIDERED Maintain current switches without critical support or maintenance. ADVANTAGES OF APPROVAL Continued maintaining network stability and ensure phone services and data without interruption. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: FUNDING SOURCES General Fund – with costs shared with Enterprise, as location warrants. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF080 DEPARTMENT I.T. PROJECT NAME REMOTE CLOSET SWITCHES AND ROUTER REPLACEMENT FY12 $40,000 FY13 $40,000 FY14 $40,000 FY15 $40,000 FY16 $40,000 Unscheduled DESCRIPTION OF PROJECT Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops, Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 12 – Shops, WRF. FY 13 - City Hall, Beall. FY 14 – Swim, PD, FS 1,2,&3 Cemetery. FY 15 - Prof-Building, Vehicle Maint. ALTERNATIVES CONSIDERED Maintain current switches without critical support or maintenance. ADVANTAGES OF APPROVAL Maintain uptime for all WAN locations throughout the City to include phone services as well as data. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund – with costs shared with Enterprise, as location warrants. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF083 DEPARTMENT CEMETERY PROJECT NAME BACKHOE FY12 FY13 FY14 FY15 $110,000 FY16 Unscheduled DESCRIPTION OF PROJECT This vehicle replaces the current cemetery backhoe that is used for burials an average of 2 times per week. This is the main piece of equipment utilized for cemetery burials. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. Borrow from another department. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and the families relying on cemetery services. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF084 DEPARTMENT PARKS PROJECT NAME PARKS RESTROOM UPGRADES FY12 FY13 FY14 FY15 FY16 $350,000 Unscheduled $215,000 DESCRIPTION OF PROJECT This project is the general replacement and upgrading of the City Park’s public restroom facilities. In order of priority: 1. Lindley Park Restrooms - $175,000 2. Rose Park (new) – $175,000 3. BMX Park (new) - $175,000 4. Beall Park Restroom Refurb - $40,000. ALTERNATIVES CONSIDERED Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none exist. ADVANTAGES OF APPROVAL Ease of maintaining new restrooms, increased cleanliness of public facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF092 DEPARTMENT PARKS PROJECT NAME PLAYGROUND EQUIPMENT FY12 FY13 $50,000 FY14 $50,000 FY15 $50,000 FY16 Unscheduled DESCRIPTION OF PROJECT The following playground equipment needs to be replaced due to its age and condition: FY12 – Jarrett Park: This structure is one of the oldest playgrounds in the City. Replacement will bring fully compliant ADA equipment and reduce liability concerns. FY13 – Christie Park FY14 – Beall Park ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increased safety for community members. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF098 DEPARTMENT PARKS PROJECT NAME STORY MANSION IRRIGATION SYSTEM FY12 $35,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Installation of automatic irrigation system on Story Mansion Grounds. This system will draw upon existing irrigaiton wells. It is expected to last 20 years, without major repairs. During FY11 budget development, the calculated payback period for this capital investmen was 8.2 years (14% rate of return on investment.) However, due to budget constraints, the project was not funded that year. The project was included in a Montana Tourism Improvement Grant request in September 2009 (request denied). ALTERNATIVES CONSIDERED Continue to manually irrigate the Mansion with hoses and sprinklers ADVANTAGES OF APPROVAL Minimize labor of hauling hoses around. Efficient use of the water (water conservation) Shorten the time it takes to irrigate the Mansion Irrigate at night-minimize evaporation and transpiration Healthier turf ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF100 DEPARTMENT PARKS PROJECT NAME TRACTOR WITH BUCKET FY12 FY13 $75,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the aging 1986 Ford tractor with a new tractor. This tractor will be used to broom ice rinks, move material, assist in fertilization and will be used extensively with the deep tine aerator. ALTERNATIVES CONSIDERED Continue to repair and patch up the Ford tractor as breakdowns occur. ADVANTAGES OF APPROVAL Less down time and maintenance/repair costs, A new tractor will be able to support more implements, Less emissions and better fuel economy, Faster more efficient use of time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Better fuel economy and less emissions= less maintenance costs and operating costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF102 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER DECK REPLACEMENT FY12 $34,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the painted wood entrance ramp and steps on the east side of the Lindley Center building with a 60’X14’ deck that will bring the facility up to current ADA code requirements and create a visually appealing outdoor seating area that will accommodate up to 6 tables. The deck will be constructed of environmentally friendly, recycled plastic material that will not need to be sanded, painted and repaired each year, which will considerably lower our annual maintenance costs. This project aligns with section 10.5.1 of the PROST plan (adopted October 2007) that recommends maintaining existing recreational facilities to ensure they remain operational as long possible. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Brings the facility entrance up to current ADA code requirements so that is accessible to all users. Lowers annual maintenance costs because the decking material does not rot or warp and will not need to be sanded and painted. Creates a safe, visually appealing entrance into the Lindley Center. Provides a space that encourages socialization and builds community. Creates a new outdoor space for city recreation programs. Increases rentals and use options for the Lindley Center. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced maintenance costs associated with annual sanding/painting of existing stairs and ramp. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:51 LEVEL OF SERVICE (Up to 20):18 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):7 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF103 DEPARTMENT FAC. MTC. PROJECT NAME American's with Disabilties Act (ADA) COMPLIANCE IMPROVEMENTS FY12 $15,000 FY13 $15,000 FY14 $15,000 FY15 $15,000 FY16 $15,000 Unscheduled DESCRIPTION OF PROJECT Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking signage and stalls, etc. Plans are in place to reestablish an ADA advisory committee to provide recommendations to the city on priority order for any upgrades or improvements that we might make in order to make our facilities or programs more accessible. Having this money available to begin improvements will show our priorities have already been in place to address special needs concerns for the City of Bozeman. ALTERNATIVES CONSIDERED When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA that took effect in 2009. We will continue to make upgrades as changes are made to buildings but this ADVANTAGES OF APPROVAL It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of people with restricted or limited mobility. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: No real costs foreseen with these improvements. Future costs could be reduced if the upgrades are made prior to any remodeling of the building FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF104 DEPARTMENT FAC. MTC. PROJECT NAME ENERGY UPGRADES FY12 FY13 FY14 $30,000 FY15 $30,000 FY16 Unscheduled DESCRIPTION OF PROJECT Install occupancy sensors in areas that are occupied at irregular times; install programmable thermostats; replace plumbing fixtures with low-water fixtures; replace single glaze windows with double glazed units. Work would occur on all city owned buildings after an analysis of the work that would have the best payback and energy savings. Some consultation with an electrical engineer would be needed to develop some energy modeling to determine which improvements would have the best payback. This funding is expected to become available just as our federal Energy Efficiency & Conservation Block Grant money has been fully utilized. ALTERNATIVES CONSIDERED Currently upgrades are made as equipment reaches its useful life. This approach would be more proactive, replacing Items that have a reasonable pay-back on energy savings. ADVANTAGES OF APPROVAL This work would be in line with the Mayor’s energy initiative. Some rebates are currently available through NorthWestern Energy which would help offset the cost of the change-outs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Improvements that would result in the shortest payback would receive priority. Changes that would improve the work environment for employees and the public would also be given a priority. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:47 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF108 DEPARTMENT PARKS PROJECT NAME PARK SIDEWALK REPLACEMENTS FY12 FY13 FY14 FY15 FY16 Unscheduled $182,000 DESCRIPTION OF PROJECT Identified for replacement due to deteriorating cement, missing sections and heaving from weather and roots from trees. Approx $7/ square foot for rip and replace. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a safer sidewalk year round and enable the sidewalks plows to better meet the snow removal municipal code in 12.24.020. Project 1: $100,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six foot) wide concrete sidewalk, and the related retaining wall. Project 2: $82,000 - Cooper Park - replace the sidewalk around the entire block. This sidewalk serves as a main route to and from the University. Approximately 1875' total. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increased safety for community members. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: no estimate at this time FUNDING SOURCES General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:27 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):0 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF109 DEPARTMENT LIBRARY PROJECT NAME FILM & FICHE SCANNER FY12 FY13 FY14 FY15 FY16 Unscheduled $15,500 DESCRIPTION OF PROJECT Purchase of a Digital Film and Fiche scanner, PC, and monitor to allow copying or scanning of microfilm or microfiche form the Library’s collection. ALTERNATIVES CONSIDERED Continue to use current machine which does not offer scanning and is 10 years old. The current maintenance contract is $1,999 per year. ADVANTAGES OF APPROVAL The machine would allow microfilm images and text to be scanned and sent electronically. It has the ability to improve images and text to be printed or scanned and make colored copies of images. The Flat Media Scanner could also be used with aperture cards, jumbo opaque microcards, or microfiche, film transparencies, glass or film negative, color slides, papers, books, and magazines. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: $1,205 per year for service contract; would offset maintenance costs on older machine, saving approx $794/yr. FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:20 LEVEL OF SERVICE (Up to 20):5 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF111 DEPARTMENT PARKS PROJECT NAME EAST GALLATIN REC AREA IRRIGATION REPAIRS FY12 FY13 FY14 FY15 FY16 Unscheduled $25,000 DESCRIPTION OF PROJECT Update and repair the irrigation and pump system that has been repeatedly damaged by construction of the restrooms and park expansion. ALTERNATIVES CONSIDERED Not irrigate until construction and master plan implementation is complete. ADVANTAGES OF APPROVAL Efficiently irrigate the entire park Minimize labor due to potentially hauling hoses around. Shorten the time it takes to irrigate the park Irrigate at night-minimize evaporation, transpiration and vandalism to irrigation heads. Healthier turf ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the upgrades of valves, rotor heads and electrical wire in the ground. These identified costs potentially could be offset by fuel, vehicle and manpower savings attributed to continual manual FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF115 DEPARTMENT PARKS PROJECT NAME PARK VEHICLE REPLACEMENTS FY12 $26,000 FY13 FY14 $28,000 FY15 FY16 $30,000 Unscheduled $120,000 DESCRIPTION OF PROJECT Parks Department utilizes trucks for maintenance of the city parks. Because these are not emergency response vehicles, they are replaced as funding becomes available. All trucks are utilized well beyond 150,000 miles, and until service related down-time for equipment and staff become problematic or safety is compromised. A detailed listing of the replacement plan is shown on the following page. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for park use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:63 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 Parks Vehicle Replacements - DetailsProject NumAsset #MakeModel YrCurrent MileageFY12FY13FY14FY15FY16UnscheduledNotesGF1151266CHEVY1985142,147$30,0003/2009 MILEAGE1680FORD1986176,336$26,0003/2009 MILEAGE1495GMC1988193,054$28,0003/2009 MILEAGE2691FORD1990171,127$30,0003/2009 MILEAGE5561FORD1997176,281$30,0003/2009 MILEAGE3251DODGE2001146,048$30,0003/2009 MILEAGE3023DODGE (1 TON)200123,000$30,0003/2009 MILEAGE CIP Project Fund General Fund PROJECT NUMBER GF116 DEPARTMENT CEMETERY PROJECT NAME CEMETERY VEHICLE REPLACEMENTS FY12 FY13 FY14 FY15 $26,000 FY16 $42,500 Unscheduled DESCRIPTION OF PROJECT Cemetery Vehicle Replacement Plan *Mileage as of 03/2009 Cemetery Department utilizes Half-Ton and 1-Ton trucks for operations and maintenance of the Sunset Hills Cemetery. Asset # 1423 - 1985 1/2 Ton 4x4, Estimated 96,000 miles, replace in FY15. Used for maintenance (moving irrigation pipe) around the cemetery. Asset# 1213, 1989 1Ton 4x4, Estimated 40,000 miles, replace in FY16. This 1-Ton is critical to providing prompt burial services (loading and unloading dirt) and sanding/plowing cemetery roads. While it has relatively low mileage, the cost of repairs and its extremely low fuel economy (460 engine) drive our recommendation to replace this 20 year old vehicle. Vehicles at the Cemetery do not accumulate high mileage, due in part to the small area that they service. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for cemetery use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:34 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):5 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF117 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL HEATER & HOT WATER HEATERS FY12 FY13 FY14 $197,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The current boiler for Bogert pool is a 1946 380 million BTU heater, and heat exchanger. The boiler is unreliable half way through the season, locking out at night time. The boiler is wrapped in an asbestos insulating blanket that has been cut open and is breaking apart. The Gallatin county health department has recommended removing this. The replacement system will consist of four 200 thousand BTU heat exchangers, with a total of 800 thousand BTUs. They would be configured to run independently from each other, to increase the total efficiency. ALTERNATIVES CONSIDERED Continue using current boiler ADVANTAGES OF APPROVAL The new heat exchangers will decrease the amount of natural gas consumed by Bogert during the summer season. It will also increase the reliability of having the pool heated throughout the night, providing warm water for morning swim lessons. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual startup and winterization: $1000 FUNDING SOURCES 100% general fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:55 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):1 CIP Project Fund General Fund PROJECT NUMBER GF119 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL AUTO CHEMICAL CONTROLLER FY12 FY13 FY14 FY15 FY16 $12,000 Unscheduled DESCRIPTION OF PROJECT Chemical Controller: The automated chemical controller is required under the MT health code, to maintain the chemical disinfection and pH balance of the pool. The current controller is 10 years old and is beginning to fail. It currently is losing the LCD screen, making it impossible to read its readings. ALTERNATIVES CONSIDERED Numerous. ADVANTAGES OF APPROVAL This group of improvements make necessary repairs to the most critical systems at the Swim Center. The useful life of the facility is significantly extended with these improvements. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These improvements are expected to significantly decrease annual maintenance costs; via savings of water, electricity, and chemicals. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:51 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):1 CIP Project Fund General Fund PROJECT NUMBER GF123 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER HEAT EXCHANGER FY12 FY13 $60,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT This is a replacement project to replace the pool heaters before they deteriorate to a non-repairable. The current heaters will be 9 years old for the scheduled fiscal year. Replacement of two aging pool heaters with one, high efficiency heater. Current heaters are averaging $1000 a year on unforeseeable repair cost(computer control boards). In 2009, the heaters received their annual maintenance, at that time the plumber recommended to start looking at replacing the units within the next couple of years. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL This project will help the facility take advantages of greener heat exchangers. This will also allow for replacement of heat exchangers before we have an un-repairable breakdown. Reduce unforeseeable repair cost. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual service and cleaning: $500 FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:46 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):6 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF125 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER INTERIOR WALL PAINTING FY12 FY13 FY14 FY15 FY16 Unscheduled $35,000 DESCRIPTION OF PROJECT This project will finish painting the interior walls at the Swim Center with a two-part epoxy paint, which is required for our facility. The east wall of the pool area was painted in 2009; the remainder of the building was not painted. This will include the remainder pool walls, the lobby, and both bathrooms ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL The facility is looking neglected and un-kept; this will improve the atmosphere of the pool, encouraging patrons to come back. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: None FUNDING SOURCES 100% general fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:30 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):0 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF126 DEPARTMENT RECREATION PROJECT NAME TRUCK WITH PLOW FY12 FY13 FY14 FY15 FY16 Unscheduled $23,000 DESCRIPTION OF PROJECT New ¾ ton 4X4 gas or diesel double cab truck with a V-plow mounted on the front. ALTERNATIVES CONSIDERED Contract our plowing for the Swim Center: $1000/yr ADVANTAGES OF APPROVAL Be able to plow Swim Center lot, Asist in plowing of Story, Move 5 staff members at a time for Bogert start-up and shut-down, Pull kayak trailer to classes at East Gallatin pond, Replace 2 wheel drive truck with 151,000 miles. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:36 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF128 DEPARTMENT FAC. MTC. PROJECT NAME SENIOR CENTER MECHANICAL IMPROVEMENTS FY12 $40,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air conditioning systems in the facility. Overall comfort systems in the building are fair now that the new air conditioning system is installed in the dining area. There are areas of the building that are still lacking in good air flow and equalizing of heating and cooling temperatures. The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the deficiencies are in the building. ALTERNATIVES CONSIDERED There have been multiple remodels of the Senior Center since it was put in service in the early 1980s. As a cost saving measure each addition was done with its own mechanical system. There are now 8 heating and mechanical distribution systems and 5 air ADVANTAGES OF APPROVAL Areas of the building need addition air flow to improve comfort levels in the office areas upstairs. The current mechanical control system is old enough that technical support is spotty from the original vendor. An upgrade to the mechanical system will provide an opportunity to integrate some of the multiple systems in the building leading to both improved comfort levels in the building and an overall reduction in energy use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a reduction of energy costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF129 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER BASEMENT RENOVATION FY12 $21,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Lindley Center Basement has a number potential health and safety issues. It is infested with rodents, is dilapidated and almost to the point of being non-functional. The basement has previously been used for storage of Recreation Department program supplies (used in youth programs) as well as storage for other community groups such as BSF and the Gallatin Valley Bike Club. The proposed project would include the following: 1.Cleaning/Disinfecting and packing out all salvageable supplies to an on-site storage container. 2.Patching all holes where rodents are entering the structure. 3. Exterminating rodents that are present in the structure. 4. Cleaning/Disinfecting of the structure. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL •Reduced potential liability for the city, A healthier/safer environment for staff, A healthier/safer environment for the public, the heater is located in the basement and therefore pulls air from the basement into the main part of the building which is used on a weekly basis for public rentals and youth recreation programs. Continued use for storage, which is much needed by the department. Reduction of staff time for maintenance and upkeep. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:51 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):9 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):1 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF130 DEPARTMENT FAC. MTC. PROJECT NAME CITY HALL SITE IMPROVEMENTS - PHASE 2 FY12 FY13 FY14 FY15 FY16 Unscheduled $35,000 DESCRIPTION OF PROJECT A general landscape plan was prepared for the building remodel. It included planting beds, irrigation upgrades for a dated system and modifications to provide water coverage for the revised site and better use of treated city water. Improvement items include: Irrigation upgrade and new irrigation lines to all parts of the site, Reclamation of the abandoned alley to the south of the City Commission meeting room, Trees to provide screening and shading on the south facing elevation, A storm water detention area on the north east end of the alley to protect the creek from site run-off and any added siltation, Planting beds and screening from the parking lot to the south of City Hall, Benches and or picnic tables for staff and citizen use, Better amenities for bike racks will also be included. If approved the landscaping plan will be presented to the Commission for final review and approval. ALTERNATIVES CONSIDERED Work is already under way with a citizen group to establish a rain garden on the site and to begin the landscaping process. The group has agreed to help with some of the site design work so that we can have an adequate plan together for Planning ADVANTAGES OF APPROVAL The site improvements will add to the overall character of the building as an important municipal facility. Commitments were made in the LEED application for future site development that will address lower maintenance needs, less water use, and other green practices. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: The replacement of the irrigation system with a properly zoned system will make better use of treated city water. The landscape plan that has been initially developed for the site includes both native plantings and other vegetation requiring less water. FUNDING SOURCES 100% General Fund. A volunteer group has been established to develop the site with LEED type standards in mind. Some fund raising and volunteer labor has been proposed by the group to use the site as a demonstration site for sustainable landscaping practices. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:38 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF132 DEPARTMENT CEMETERY PROJECT NAME COLUMBARIUM EXPANSION FY12 $40,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Installation of a granite structure to provide 80 above-ground ash burial plots. Our current columbarium niches are expected to be sold out in FY12. Adding another columbarium will meet the needs of those looking for above-ground ash burial plots at the cemetery. ALTERNATIVES CONSIDERED Continue to offer in-ground burials when the present columbarium is full. ADVANTAGES OF APPROVAL Continue to offer in-ground burials when the present columbarium is ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced maintenance and repair costs compared with tranditional ground-lot burials, Decreased fuel costs for cemetery maintenance, low routine maintenance and servicing. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:32 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF133 DEPARTMENT CEMETERY PROJECT NAME FOUR WHEELER WITH PLOW (4X4) FY12 $10,500 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT ATV for plowing sidewalks, Spot spraying in cemetery, Transport Wacker within cemetery. ALTERNATIVES CONSIDERED Borrow from other divisions if available, Spot spraying in cemetery, Borrow from other divisions if available. ADVANTAGES OF APPROVAL Efficient and timely snow removal in and around the cemetery, Safety/eliminate possible back and leg injuries from lifting Wacker into truck, More fuel efficient vehicle for use in cemetery. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Reduced maintenance and repair costs, Decreased fuel costs, Routine maintenance and servicing. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:32 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF134 DEPARTMENT FAC. MTC. PROJECT NAME SENIOR CENTER FLOORING FY12 $15,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The flooring in the main dining area at the Senior Center was replaced in 2008 with assistance from the Southwest Montana Building Industry Association. The building was put in service in the early 1980s. There are other floor areas in the building that are showing their age. This project would replace floor areas in the fireplace area, the conference and meeting rooms, and child care areas. ALTERNATIVES CONSIDERED The best flooring materials for each application will be identified. The areas with the highest public use and that are in the worst condition will be addressed on a priority basis ADVANTAGES OF APPROVAL Better overall appearance of the facility. Some possible safety improvements by replacing problem floor areas before they become a trip hazard. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: The newer floor areas would need to be maintained in an appropriate fashion so that the investment in new flooring is protected to extend the life of the flooring materials that are installed. FUNDING SOURCES General Fund with a request for some funding from the Senior Center and the money paid by groups that use the facility. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:30 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF135 DEPARTMENT FAC. MTC. PROJECT NAME SHOPS COMPLEX SIDEWALKS FY12 FY13 $32,720 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Shop Complex at 814 North Bozeman only has a section of sidewalk along Tamarack Street. This project would install sidewalk sections along North Bozeman Ave, and East Aspen Street. The section of walk along North Rouse Ave would be addressed when the state completes improvements to Rouse ALTERNATIVES CONSIDERED Leave existing perimeter conditions as is. ADVANTAGES OF APPROVAL The city sidewalk program has been dormant for the last few years. There is more emphasis in the community now on walkable communities. Installing sidewalks around a city owned facility will demonstrate that the city is taking an active role in encouraging safe pedestrian travel throughout the community. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Addition staff time will be required to clear these sections of walk during the winter. Close proximity to the shops will negate the need for travel costs, but equipment and hourly expenses will be incurred FUNDING SOURCES The bulk of the cost would be against the general fund with other departments with offices at the shops sharing in some of the cost of installation. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:52 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF136 DEPARTMENT RECREATION PROJECT NAME COMMUNITY AQUATIC AND REC CENTER FEASIBILITY STUDY FY12 FY13 $65,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT A study to include: The analysis of existing facilities, programs and demographic data, and recommendations for the current and future aquatic and recreational facilities needs of the Bozeman area. The study shall include: survey, public meetings, advertising, analyzing existing aquatics and recreational facilities, demographic analysis, marketing analysis, and the development of recommendations. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL This study will guide the development and design of future aquatic and recreational facilities for the Bozeman area. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: none FUNDING SOURCES 100% general fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:43 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):8 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF137 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER POOL FILTRATION SYSTEM FY12 FY13 FY14 FY15 $185,000 FY16 Unscheduled DESCRIPTION OF PROJECT The current filtration at the Swim Center is a hazard to work in. Staff must climb into the filtration pit onto slick wood rails to scrub the filter grids on weekly bases. Once per month staff must climb to the bottom of the pit to clean out all old filter media, there is not a ladder the bottom of the pit so staff must swing from pipes to get to the bottom. The filter pit holds approximately 60,000 gallons of water, which gets flushed down the drain. A regenerative media system is a new media system that uses the same media that the Swim Center currently uses, which provides the cleanest water. The system is contained in a pressurized tank that will hold 400 gallons of water. To clean the staff will only be required to press a button, reducing the potential hazard. ALTERNATIVES CONSIDERED Continue to use current system ADVANTAGES OF APPROVAL This project will decrease the work place hazards for staff, reduce staff time needed to clean filters, and replace media. The regenerative media system will also save approximately 700,000 gallons of water per year in cleaning. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Maintenance and Operating cost will be equal or less then current system. FUNDING SOURCES 100% General fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):7 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF139 DEPARTMENT FAC. MTC. PROJECT NAME CITY HALL PHASE 3 SITE IMPROVEMETNS FY12 FY13 FY14 $45,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Phase III will address some of the longer term site needs. Work proposed in this phase of improvements includes: an established path of travel through the parking lot from the parking area along Rouse to the entry sidewalk, resurfacing the parking lot and restriping will reduce annual maintenance costs, sections of sidewalk along Lamme are starting to deteriorate. Work on these sidewalk sections will be combined with the establishment of tree pits and drip irrigation. Current code calls for street trees approximately every 50 feet. The curb area around the creek crossing bridge on Lamme is an odd configuration that leads to water retention and freezing during the winter. Site security and pedestrian lighting will also be evaluated once a site plan and project costs are further refined. ALTERNATIVES CONSIDERED Certain components of Phase III will require coordination so that improvements do not get damaged with future work on the site. ADVANTAGES OF APPROVAL The site improvements will add to the overall character of the building as an important municipal focal point. The work proposed in Phase III will improve general pedestrian safety by getting people across the parking lot and address some of the deterioration sidewalk on the East Lamme side of the building. This area gets a good deal of pedestrian traffic for both City Hall and Hawthorn school. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Some additional costs will be incurred during the first few years as the plantings are starting to establish themselves on-site. The upgraded sidewalk areas will still need to be maintained, but a new walk will require less work to clear because the surface will be uniform and have the proper drainage slopes. Improvements to the parking lot will also reduce some of the overall annual maintenance costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:45 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF140 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER PARKING LOT RENOVATION FY12 FY13 FY14 FY15 FY16 Unscheduled $42,000 DESCRIPTION OF PROJECT Seal and stripe the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. ALTERNATIVES CONSIDERED Sealing and striping lot and not installing lights ADVANTAGES OF APPROVAL Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which will make the lot accessible, the dumpster would be enclosed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include stripping and periodic overlays. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:50 LEVEL OF SERVICE (Up to 20):13 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):9 COMMISSION WORKPLAN (Up to 10):8 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF142 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER POOL GUTTER & EDGE TILES, POOL RESURFACING, AND UNDERWATER LIGH FY12 FY13 FY14 FY15 FY16 $400,000 Unscheduled DESCRIPTION OF PROJECT The current Pool gutter tiles are from the original build in 1974. They are made of concrete and over the years have been eroded away and are becoming dangerously thin. The tiles are no longer made; the gutter will be replaced with a high impact plastic gutter system. The edge tiles around the pool will be damaged during the process, and they are also no longer available. A modern tile that will fit into the color scheme of the pool will replace them. $210,000 The pools current shell surface will be 10 years old in 2017. The average life span of pool surfaces is 10 years. Resurfacing of the pool is the best time to replace light fixtures. In the last resurfacing the crew was not monitored and the fixtures were installed incorrectly, therefore we have disconnected the lights from the electricity source for safety. Resurfacing of the pool will be with Diamond-brite, and the lights will be LED fixtures producing better light at higher efficiency then the 500W fixtures currently in place. Light and shell resurfacing combined price: $190,000 ALTERNATIVES CONSIDERED Replace with stainless steel gutters ADVANTAGES OF APPROVAL Replace with stainless steel gutters ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:47 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF144 DEPARTMENT RECREATION PROJECT NAME STORY MANSION SIDEWALKS FY12 FY13 FY14 FY15 FY16 Unscheduled $69,200 DESCRIPTION OF PROJECT Replace the damaged areas of sidewalk around the perimeter lot of the story Mansion ALTERNATIVES CONSIDERED Replace the worst sections of sidewalk as needed. ADVANTAGES OF APPROVAL The current sidewalks are the standard 5 foot walkways. Areas of the sidewalk are showing signs of wear making it difficult to maintain in the winter. The turf areas on either side of the sidewalk are higher that the sidewalk which leads to snow and snow melt-off accumulation on the walk. The Parks Department has moved to 6 foot wide sidewalks so it can be cleared properly with the equipment we currently use for winter snow removal. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Replacement of the walks will facilitate more efficient snow removal on the block. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:38 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF145 DEPARTMENT FAC. MTC. PROJECT NAME PROFESSIONAL BUILDING RE-ROOF FY12 $44,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Re-roof of single membrane roofing system at the Professional Building ALTERNATIVES CONSIDERED Repair any leaks in the roof as they occur. Continue to monitor the condition of the roof and wait until the integrity of the roof has further deteriorated to the point that spot repairs are ineffective. ADVANTAGES OF APPROVAL Since the City purchased the building in the mid-1990s, there have been a number of roof related improvements and repairs. The private offices that occupied the second floor have been replaced with city offices. There are two penetrations on the roof from old ventilation systems, from the old dentist office that are no longer in use. A new air handler was added for the second floor. An air conditioning unit for the IT room was installed on the roof. A lightning strike damaged a portion of the roof. Staff has monitored the condition of the roof and some soft spots have developed where water is getting through the single ply membrane into the subsurface insulation. Repairs have been completed but the roof is showing signs of wear and replacement ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Replacement of the roof will help preserve the integrity of the building and avoid untimely seasonal repair costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:34 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF146 DEPARTMENT PARKS PROJECT NAME LINDLEY PARK IRRIGATION SYSTEM FY12 FY13 FY14 FY15 FY16 Unscheduled $100,000 DESCRIPTION OF PROJECT Completely replace the irrigation system at Lindley Park. The system is one of the oldest in the city. It is becoming common that the pipe and electrical wire are starting to fail on a regular basis. It is important to keep this system working because Lindley is one of our most used parks, keeping the grass green before and after the Sweet Pea Festival, and it also a part of the cemetery irrigation system. ALTERNATIVES CONSIDERED Repair existing system as needed ADVANTAGES OF APPROVAL Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-minimize evaporation and transpiration Public safety, un-irrigated ground is hard and attracts gophers. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the ground. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF147 DEPARTMENT PARKS PROJECT NAME SOFTBALL COMPLEX IRRIAGATION SYSTEM FY12 FY13 FY14 FY15 FY16 Unscheduled $110,000 DESCRIPTION OF PROJECT Replace the existing irrigation system at the softball complex. The system is 35 years old and starting to fail regularly. This is not only due to its age but because many of the lines were cut through and patched when the lighting system was installed. Work has been done to fix the curb stops from leaking by. ALTERNATIVES CONSIDERED Continue to repair existing system ADVANTAGES OF APPROVAL Healthier turf, grass will be green, not dormant in the summer Efficient use of the water (water conservation) Irrigate at night-minimize evaporation and transpiration Public safety, un-irrigated ground is hard. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Annual operating and maintenance costs would rise slightly, due to the nature of valves, rotor heads and electrical wire in the ground. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:28 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF148 DEPARTMENT PARKS PROJECT NAME BMX PARKING LOT FY12 FY13 FY14 FY15 FY16 Unscheduled $85,000 DESCRIPTION OF PROJECT Installation of parking lot at Westlake BMX park. ALTERNATIVES CONSIDERED Do not install a parking lot ADVANTAGES OF APPROVAL Also access for Childrens Memorial Park Accessible area to park Christmas tree dumping ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF149 DEPARTMENT PARKS PROJECT NAME EAST GALLATIN REC AREA PARKING LOT FY12 FY13 FY14 FY15 FY16 Unscheduled $60,000 DESCRIPTION OF PROJECT Paving parking lot at the East Gallatin Recreation Area.. ALTERNATIVES CONSIDERED Keep the parking lot gravel ADVANTAGES OF APPROVAL Reduced maintenance on the road. We would be able to plow the parking lot after all snow events. We now have to make sure the ground is frozen before we plow so the parking lot does not come up with the snow. No washboards and holes to trap water. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF150 DEPARTMENT RECREATION PROJECT NAME STORY MANSION STAIR AND ELEVATOR ADDITION FY12 FY13 FY14 FY15 FY16 Unscheduled $602,616 DESCRIPTION OF PROJECT Construct a stair and elevator tower for the Story Mansion. ALTERNATIVES CONSIDERED Future uses of the building will determine the need for this addition. The building can continue to operate as a community center without an elevator. Should a prospective tenant for the second floor come forward, the need for the elevator and the ADVANTAGES OF APPROVAL A stair and elevator tower would address the accessibility requirements for the Story Mansion. The main level meets accessibility requirements. Should the second and third floors be renovated for uses that require public access then an elevator would need to be installed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: An elevator would require an annual contract for monitoring the emergency phone. All other city elevators are also under a general maintenance contract for repairs and upkeep. The state also charges an annual inspection and certificate fee for all elevators. FUNDING SOURCES Grant funding, fund raising, general fund, or some combination of resources. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:25 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF151 DEPARTMENT PARKS PROJECT NAME BEALL PARK BASKETBALL COURTS FY12 FY13 FY14 FY15 FY16 Unscheduled $18,000 DESCRIPTION OF PROJECT Resurface or tile the existing court. ALTERNATIVES CONSIDERED Leave it the way it is. ADVANTAGES OF APPROVAL Improved basketball courts that are level, safe and are an asset to the park. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:23 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF152 DEPARTMENT RECREATION PROJECT NAME STORY MANSION INTERIOR RENOVATIONS 2 & 3RD FLOORS FY12 FY13 FY14 FY15 FY16 Unscheduled $128,680 DESCRIPTION OF PROJECT Structural upgrades to the 3rd floor of the Story Mansion. Provide a second set of stairs per code requirements from the 1st level to the 3rd level. The work included in this estimate is for code compliance. This work does not include the remodel of the bedroom areas into offices or other uses. Costs for renovation of the space for a proposed use will be developed when the uses are know. ALTERNATIVES CONSIDERED Include these structural and code upgrades in the cost of the renovation when a use of the space is determined. ADVANTAGES OF APPROVAL This work will need to be done in order to utilize the upper floors of the mansion. There is interest in an addition source of income for the mansion by leasing out space to an appropriate tenant. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Renovation of the second and third floors will increase the annual maintenance costs for the building. A portion of these costs could be recovered from the lease payments. FUNDING SOURCES Grant sources, fund raising, tenant improvements, general fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:15 LEVEL OF SERVICE (Up to 20):5 OPERATING BUDGET IMPACT (Up to10):0 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF154 DEPARTMENT CEMETERY PROJECT NAME CEMETERY BUILDING RE-ROOF FY12 FY13 $30,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Replace the existing roof on the cemetery maintenance building ALTERNATIVES CONSIDERED Keep and patch existing roof. ADVANTAGES OF APPROVAL Decreased repair/ maintenance costs ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:30 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF155 DEPARTMENT LIBRARY PROJECT NAME SELF CHECK STATION FY12 FY13 FY14 FY15 FY16 Unscheduled $14,000 DESCRIPTION OF PROJECT Purchase of a Self Check station to allow patrons self service in checking out and renewing items as well as paying for late fees. ALTERNATIVES CONSIDERED Continue to use staff to manually check materials in and out, renew items and collect fines, as well as use the three self checks which currently have patrons waiting in line to use. ADVANTAGES OF APPROVAL The self check machine assigns the tasks of checking out, renewing and paying fines to the patron which in turn allows the staff to be efficient by providing timely service to a culture that demands and expects quicker turnaround time. Paraprofessional staff will have more time to check materials in, shelve materials, inventory, maintain and care for the collection, and assist patrons in locating materials. Professional staff will be able to focus on assistance with technical and detailed information. The three self check machines at the library handle nearly 65% of the items checked out. Radio frequency identification technology (RFID) has made the process easier for patrons to use and more secure, thus protecting Library property. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Estimated Maintenance Cost $2,200 FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:20 LEVEL OF SERVICE (Up to 20):5 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):3 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF157 DEPARTMENT FAC. MTC. PROJECT NAME SENIOR CENTER ELEVATOR FY12 FY13 FY14 $65,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980. The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy savings. While the elevator is still a safe system, the elevator is used often due to the special needs of the members of the Senior Center. Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the replacement process. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems throughout the year. Wait to replace the elevator until it physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and ADVANTAGES OF APPROVAL A new car, rail system and control package would add to the reliability of the elevator operation and the address the accessibility requirements for a municipal building. Building energy demands would also benefit as the newer elevator systems have more energy saving features built into them. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system would reduce some of the maintenance costs currently associated with this elevator. A new system would also include a number of technological improvements. FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:37 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):7 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF158 DEPARTMENT FAC. MTC. PROJECT NAME MECHANICAL CONTROL SYSTEM - PROF BUILDING FY12 FY13 $30,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The current mechanical control system in the Professional Building is a York brand control system. Approximately 5 years ago the York Company was bought out by Johnson Control Company. The York components are being phased out and replace with Johnson Control Equipment. Overall the building systems and building comfort levels in the building are fair at the present time. Staff is experiencing some difficulties in monitoring the system and making adjustments. We have been monitoring gas and electric use in the building and a newer computerized mechanical control system would provide tighter control of the building systems and also yield better comfort levels in the building. The first step is an analysis of the building systems and a review of the current mechanical controls to determine where the deficiencies are in the building. ALTERNATIVES CONSIDERED An analysis of the building systems and a review of the current mechanical controls is needed to determine the options for better control of the equipment . ADVANTAGES OF APPROVAL The current mechanical control system will soon be difficult to maintain as the York parts are phased out. A control package that allows for better interface and control settings adds to both energy savings and overall building comfort levels. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: A new system will provide better control of the building temperatures and result in a reduction of energy costs. FUNDING SOURCES General Fund and possibly Building Inspection Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:42 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF159 DEPARTMENT FAC. MTC. PROJECT NAME FIRE STATION #2 WINDOW AND DOOR REPLACEMENT FY12 FY13 $20,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT There are 11 exterior windows on Station #2. These windows are original and are all single glazed units. This project would replace the windows with aluminum clad frames and double glazed windows. There are exterior doors on the building that are not insulated. These doors would be replaced with insulated units. ALTERNATIVES CONSIDERED Replace the units individually as they fail. Leave the other units in place and continue to pay more for utility bills. ADVANTAGES OF APPROVAL Replacement windows have a longer term for payback than some other energy improvements like lighting change outs and insulation. General estimates for recovering the cost of window replacements are around 10 to 15 years. Window replacement of the 30 plus year old windows will help secure the exterior envelope of the building. Other energy retrofits are planned for the building to address the easy and quick payback strategies. The exterior of the building is starting to show some age deterioration and a good exterior painting will be done shortly. Some ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Double glazed window will reduce energy consumption and improve the overall comfort level in the building. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:48 LEVEL OF SERVICE (Up to 20):17 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):4 DEPARTMENT PRIORITY (Up to 10):6 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF160 DEPARTMENT FAC. MTC. PROJECT NAME LIBRARY PAINTING IMPROVEMENTS FY12 FY13 FY14 $10,000 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Areas of the Library, in both the public areas and back of house areas are starting to show some wear. In anticipation of staying up on the overall appearance of the building wall areas showing the highest levels of wear will be repainted. ALTERNATIVES CONSIDERED The preferred approach is tracking the wall areas that show the most wear and schedule them for painting on a proactive basis. ADVANTAGES OF APPROVAL Maintain the overall positive appearance of the building and keeping the look of the building as a newer community asset. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Smaller dollar amounts spent over multiple years rather than waiting for full deterioration and then scheduling a full building renovation. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):4 DEPARTMENT PRIORITY (Up to 10):5 COMMISSION WORKPLAN (Up to 10):4 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF161 DEPARTMENT FAC. MTC. PROJECT NAME FACILITIES CONDITION INDEX - 2ND ROUND OF BUILDING ASSESSMENTS FY12 $14,000 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The Facilities Condition Index Planning Process is a method of assessing and evaluating the overall condition of multiple buildings within an organization. The last Facilities Condition Index (FCI) assessment was conducted in 2008. In order to stay current and keep the process credible follow up surveys are needed to check on the progress of addressing areas in need of repair, assess the condition of potential problems that were identified, and to identify new problems. During the 2008 FCI the buildings that were included in the plan were: Alfred M. Stiff Professional Building, Bozeman Senior Center, Fire Station #1, Fire Station #2, Bozeman Public Library, Swim Center, and Shop Complex. ALTERNATIVES CONSIDERED The Facilities Condition Index approach has been identified in the Commission Work Plan which somewhat validates this long- term planning approach for facilities management. The FCI approach for prioritizing facility related repairs is a nationally accepted ADVANTAGES OF APPROVAL The building systems that are assessed include: foundations, floor systems, roof systems, finishes, HVAC systems, plumbing systems, electrical systems, elevators, safety systems, and site conditions. The various components are graded on their overall condition taking into consideration: safety, damage and wear and tear, codes and standards, environmental improvements, energy conservation, aesthetics, and accessibility. This comprehensive approach is an advantage to an ad hoc approach. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:68 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF162 DEPARTMENT FIRE PROJECT NAME LIVE-FIRE TRAINING PROP FY12 FY13 FY14 FY15 FY16 Unscheduled $48,000 DESCRIPTION OF PROJECT This facility is the completion of the original project that was approved in FY10. In the FY11 budget $48,000 was delayed for the burn portion of the prop. This will complete the Fire training facility at the lower yards. It would be constructed of modular container units that will be configured and replaced when needed. This facility will be used year round. The following types of training would occur: Live Fire, Flashover, Ventilation, Forcible Entry, Confined Space, Hazardous Materials Response, and Trench Rescue. The facility would be available to the City Police Department for their training needs (Special Response Team, etc.) and to the Water and Sewer Department for continued Trench Rescue training. ALTERNATIVES CONSIDERED Continue with utilizing the existing site and Central Valley Fire training center out of the city. ADVANTAGES OF APPROVAL Firefighters can train when on-duty, reducing overtime costs. Required for ISO compliance. Located within the City Limits, firefighters would be close for call-outs. Available when needed (unlike Central Valley Fire site.) Shared facility with City Police and Water/Sewer Operations. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating costs are minimal at are within our existing operational budgets. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:33 LEVEL OF SERVICE (Up to 20):10 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):5 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):1 CIP Project Fund General Fund PROJECT NUMBER GF163 DEPARTMENT FINANCE PROJECT NAME COPIER/PRINTER/SCANNER REPLACEMENT FY12 FY13 FY14 FY15 $15,000 FY16 Unscheduled DESCRIPTION OF PROJECT Purchase of an ENERGY STAR rated Copier/Printer/Scanner to replace the current equipment, which is 5 years old. At replacement time, this Konica Bizhub C350 machine will be 10 years old. The current machine is not Energy Star qualified. ALTERNATIVES CONSIDERED Utilize a number of small printers/scanners on desktops around the office. ADVANTAGES OF APPROVAL The Finance Department will have a critical piece of office equipment available in our office for customer service. Energy star devices are more energy efficient than other non-rated machines ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: The replacement will be more energy efficient than the existing machine. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:40 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):5 SERVICE AREA (Up to 10):2 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF164 DEPARTMENT I.T. PROJECT NAME REPLACEMENT OF IT AIR CONDITION UNIT AT PROFESSIONAL BUILDING FY12 FY13 $22,500 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT Upgrade the aging air conditioner in the professional building's server room. Due to the migration to virtual servers, this piece of equipment is over-sized for today's uses. It is also out of warranty, so future repairs could be troublesome or difficult to accomplish. ALTERNATIVES CONSIDERED Don't replace. ADVANTAGES OF APPROVAL The replacement will be significantly smaller and have reduced energy costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Assists in reducing the professional building's reoccurring energy costs. FUNDING SOURCES General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:49 LEVEL OF SERVICE (Up to 20):15 OPERATING BUDGET IMPACT (Up to10):8 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):0 ADOPTED CLIMATE PLAN (Up to 5):4 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF165 DEPARTMENT POLICE PROJECT NAME PATROL MOTORCYCLE REPLACEMENTS FY12 FY13 FY14 FY15 $70,000 FY16 $70,000 Unscheduled DESCRIPTION OF PROJECT FY15 - $70,000 will replace asset # 3154, (2003, 29,595 miles); asset # 3112, (2002, 19,802 miles).* FY16 - $70,000 will replace asset # 3111, (2002, 18,248 miles); asset # 3155, (2003, 12,872 miles). **Mileage as of 10/19/10 This plan allows for 2 patrol motorcycles to be replaced each year, including all of the necessary vehicle equipment (emergency lights, sirens, electronic reporting / ticketing systems, etc.) This program would replace older, higher mileage patrol motorcycles that become less reliable and more costly to repair. Equipment from the motorcycle can sometimes be transferred from the old motorcycle to the new motorcycle depending on the equipment’s condition. Patrol motorcycles are an essential item in the traffic enforcement division of the Bozeman Police Department. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and for general patrol duties. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles must be available for police patrol use during the day and when the city streets are clear enough to ride. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs are stable due to regularly scheduled service.Officers assigned to the motorcycle division are also assigned to their own motorcycle. This seems to reduce the wear on this equipment. FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:66 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):10 COMMISSION WORKPLAN (Up to 10):10 ADOPTED CLIMATE PLAN (Up to 5):3 FREQUENCY OF USE (Up to 5):3 CIP Project Fund General Fund PROJECT NUMBER GF166 DEPARTMENT POLICE PROJECT NAME PORTABLE RADIO REPLACEMENTS FY12 FY13 FY14 FY15 $48,000 FY16 $49,500 Unscheduled DESCRIPTION OF PROJECT This plan allows for 9 police portable radios to be replaced each year, including all of the software, programming and peripheral accessories. This is planned replacement of radios at the end of their predicted usable life, estimated between six and ten years. This will provide forseamless communication and response capabilities as the radios become less reliable and repair is no longer a financially prudent option. Portable (or hand-held) radios are an essential item in the operation of the Bozeman Police Department. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and department-wide communication in the event of a need for major response. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable emergency communication and response. Program allows for a planned and predictable need for equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of officer safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING:57 LEVEL OF SERVICE (Up to 20):20 OPERATING BUDGET IMPACT (Up to10):10 SERVICE AREA (Up to 10):10 DEPARTMENT PRIORITY (Up to 10):7 COMMISSION WORKPLAN (Up to 10):5 ADOPTED CLIMATE PLAN (Up to 5):0 FREQUENCY OF USE (Up to 5):5 CIP Project Fund General Fund PROJECT NUMBER GF167 DEPARTMENT RECREATION PROJECT NAME FY12 FY13 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING: LEVEL OF SERVICE (Up to 20): OPERATING BUDGET IMPACT (Up to10): SERVICE AREA (Up to 10): DEPARTMENT PRIORITY (Up to 10): COMMISSION WORKPLAN (Up to 10): ADOPTED CLIMATE PLAN (Up to 5): FREQUENCY OF USE (Up to 5): CIP Project Fund General Fund PROJECT NUMBER PW01 DEPARTMENT PARKS/FAC. MTC. PROJECT NAME SHOPS FACILITY EXPANSION PLAN FY12 FY13 $10,000 FY14 FY15 FY16 Unscheduled DESCRIPTION OF PROJECT The construction of the new Vehicle Maintenance Shop at the Lower Yards on Rouse Avenue in FY10/FY11 was Phase I in expanding and improving our ability to service equipment, store vehicles, and provide work space for Public Works, Parks, and Facilitiy services. Questions remain about the long-term plan for construction, location, and expansion for: Streets, Sign & Signal, Forestry, Water/Sewer Operations, Solid Waste Collection & Recycling, Facilities, and Parks & Cemetery departments. This project would develop a master plan. In scheduling this project, we are recommending waiting until after the Vehicle Maintenance Division is relocated to its new shop and the interior improvements are made to the Shop at Rouse and Tamarack Street for the remaining divisions. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES From related divisions: General Fund 20% ($10,000), Water Fund 20% ($10,000), Wastewater Fund 20% ($10,000), Street Maintenance Fund 20% ($10,000), Solid Waste Fund 20% ($10,000). New Replacement Equipment Project General Fund Project and Equipment Scoring TOTAL RATING: LEVEL OF SERVICE (Up to 20): OPERATING BUDGET IMPACT (Up to10): SERVICE AREA (Up to 10): DEPARTMENT PRIORITY (Up to 10): COMMISSION WORKPLAN (Up to 10): ADOPTED CLIMATE PLAN (Up to 5): FREQUENCY OF USE (Up to 5):